How to hire an election assistant

How to hire an election assistant, step by step

Here's a step-by-step election assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an election assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new election assistant
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the election assistant you need to hire. Certain election assistant roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them an election assistant to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire an election assistant that fits the bill.

   Here's a comparison of election assistant salaries for various roles:

   Type of Election Assistant	Description	Hourly rate
   Election Assistant	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$11-22

2. Create an ideal candidate profile

   Common skills:

   • Data Entry
   • Registration Materials
   • Election Materials
   • Proofreading
   • Office Equipment
   • Election Process
   • Election Laws
   • Voter Registration
   • Administrative Tasks
   • Routine Telephone Inquiries
   • Registration Cards
   • Proofread
   • Election Equipment
   • General Election

   Check all skills

   Responsibilities:

   • Manage circulations, including educational textbooks and DVDS, video technology and supplies.
   • Plan, coordinate and enforce candidate and committee filing compliance program proofreading official ballot copy and research election files.
   • Create database in SQL incorporating data from order systems to assist logistics personnel regulating product receive in the warehouse.

3. Make a budget

   Including a salary range in your election assistant job description is one of the best ways to attract top talent. An election assistant can vary based on:

   • Location. For example, election assistants' average salary in florida is 41% less than in alaska.
   • Seniority. Entry-level election assistants 48% less than senior-level election assistants.
   • Certifications. An election assistant with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an election assistant's salary.

   Average election assistant salary

   $16.38hourly

   $34,066 yearly

   ---

   Entry-level election assistant salary

   $24,000 yearly salary

   Updated December 16, 2025

4. Writing an election assistant job description

   A good election assistant job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of an election assistant job description:

   Election assistant job description example

   • Pay Rate of $19.82/hour
   • Located in Port Angeles, WA
   • Duration of 2-3 months
   • Full-Time, Monday-Friday

   Basic Job Duties

   • Perform various clerical and receptionist duties including recordkeeping, general correspondence, answer phones, and customer service by attending to the public candidates, county departments, stakeholders, various state agencies, and jurisdictions
   • Assists with maintaining voters’ registration information
   • Assist with implementation of state law changes as they pertain to voter registration and elections
   • Create the Sample Ballot for each election and various other election documents, such as Candidate Guidelines, Online Voters’ Guide, printed Local Voters’ Pamphlet, and instruction inserts. Coordinate with printers of pamphlets and ballots. Responsible for completion of such projects within the required timelines
   • Accept, process, and record declarations of candidacy, oaths of office, annexations, resolutions, petitions, candidate recalls, voter registration challenges, and various other official documents. Maintain current information of elected officials at federal, state, and local levels
   • Coordinate with manager to oversee daily processing of ballots during elections
   • Coordinate, assist with training of, and oversee daily activities of the opening board and other part-time employees
   • Communicate information effectively to multiple groups of stakeholders, sometimes with competing interests
   • Maintain up to date knowledge of changes in statutes governing elections
   • Help in maintaining and coordinating curbside ballot drop off boxes, including general maintenance of drop boxes, ballot pick up times, staffing, and securing during elections
   • Program, test, and operate ballot design, printing, adjudication, and tabulation software
   • Perform or supervise the preventative maintenance of election equipment
   • Assist with annual training of election observers and political party observers
   • Work toward long-term improvements in processes, procedures, and technology
   • Perform other duties as assigned

   Requirements & Qualifications

   • Valid License & CPR Cert.
   • Ability to pass Criminal Background Check and Drug Screening
   • Clerical and administrative experience
   • Knowledge of election procedures, processes, and laws
   • Excellent computer skills and Microsoft Office Suite experience
   • Ability to prepare ballot layouts and operate a variety of office equipment including voter registration systems, a computer and applicable software applications with proficiency
   • Knowledge of pertinent federal, state and local laws, policies and regulations including the Revised Codes of Washington

   #portangeles

   PandoLogic. , Location: Port Angeles, WA - 98363

   Copy this example

   

5. Post your job

   To find election assistants for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any election assistants they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level election assistants with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your election assistant job on Zippia to find and recruit election assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with election assistant candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new election assistant

   Once you've selected the best election assistant candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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