Elementary school registrar job description

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Spurwink's ShifaME program seeks a highly collaborative, creative, and flexible clinician to join our ShifaME program. This is a program that serves refugee and immigrant children and families impacted by traumatic stress. This is a team-based model in which clinicians and Cultural Brokers work together in mental health service delivery. We are seeking a clinician who enjoys a combination of school-based work with some home-based family work. This position is a full-time position at McMahon Elementary School in Lewiston.

Robust Benefits Package:

+ Health Insurance (as little as $19.84 every two weeks)

+ Dental Insurance

+ Vision Insurance

+ Life Insurance

+ Retirement Account with Matching Contribution (after one year of service)

+ Identity Theft Insurance

+ Pet Insurance

BENEFITS MAY INCLUDE:

+ Flexibility of Schedules

+ Career Advancement Opportunities

+ Tuition Reimbursement (up to $2000 annually)

+ Student Loan Assistance

+ Generous Paid Time Off

+ Verizon & Sprint Cell Phone Discounts

+ Opportunity for Same Day Pay

Don't apply to just any job. Jumpstart your career with Spurwink by getting in touch with us today.

DUTIES:

The ShifaME clinician will provide counseling services to immigrant and refugee children at McMahon Elementary School in Lewiston. The clinician partners with ShifaMe Cultural Brokers/Care Coordinators to deliver mental health services utilizing the evidence-based model Trauma Systems Therapy adapted for refugees (TST-r). Clinicians receive individual and group supervision as well as training and consultation in TST-r.

QUALIFICATIONS:

Clinicians must be licensed in the state of Maine or eligible for licensure as an LMSWcc, LCSW, LCPCc, or LCPC.

Spurwink considers the health and safety of its clients, staff, contractors, and the community to be its highest priority. In this rapidly evolving coronavirus pandemic, Spurwink is working closely with the CDC, DHHS, DOE, CDS, and other partners to operate in the manner that is safest for all while also providing essential behavioral health services.

Spurwink is an Equal Opportunity Employer.

Spurwink Services

Secretary/Clerical/Health Services/Secretarial/Clerical


Date Posted:

10/4/2022


Location:

ROCKY RIDGE ELEM


Closing Date:

10/10/2022

THIS POSITION IS FOR 8 HOURS PER DAY AT 182 DAYS PER YEAR.



PAY FOR POSITION: PSE Salary Schedule Level 5 - $22.99


Per Governor Inslee's proclamation, as a condition of employment/upon hire, all employees must be fully vaccinated or request and be approved for a medical/religious exemption/accommodation.


This position's responsibilities are to enroll, withdraw and transfer students. Responsibilities include maintaining student cumulative records and entering schedules, processing data for monthly enrollment counts, and providing reports as needed.

ESSENTIAL FUNCTIONS
Depending upon the individual assignment, the Registrar, Elementary Schools may perform all or a combination of the following:

1. Provides a variety of registration assistance to students and parents; promotes positive public relations for the school and the district.

2. Enrolls new students; request all records from previous schools; reviews academic history; enters student information into Student Information System. May maintain current student waiting lists. Provides parent/guardians with username/passwords to access the family portal.

3. Withdraws students that leave the district or transfer within. Send student reports upon request. Updates or approves pseudo notifications to change basic student demographic information.

4. Maintains students' cumulative records in compliance with State Retention Guidelines.

5. Maintains the school's scheduling information; processes schedule changes; maintains files and modifies as changes are needed. May be required to generate computer reports.

6. Performs record keeping, and other clerical functions to support administrators and/or staff.

7. Generate SIS monthly counts and supporting documentation including class lists.

8. May provide other agencies with student information
,
such as Child Protective Services (CPS), student records, as appropriate

OTHER FUNCTIONS

9. Distributes forms and correspondence as needed for records maintenance.

10. Answers phones and greets visitors; may provide a variety of office support to administrators; distributes materials; maintains cumulative files and records.

11. Performs a variety of backup and peak load assistance in the school office. Supports assigned administrators and/or staff for the purpose of assisting them in the completion of their work activities.

12. May serve on various district committees and/or departmental work teams.

13. Models appropriate and cooperative behavior, including protecting confidential information, following established district procedures, and is in compliance with district ethical guidelines.

14. Performs related duties consistent with the scope and intent of the position.

15. Attends suggested job related workshops/trainings/certification course to maintain a level of proficiency necessary to perform job.

REPORTING RELATIONSHIPS
This position reports to school principal or assistant principal as assigned; receives guidance from the school secretary and the Student Records department.

MENTAL DEMANDS
Experiences frequent interruptions; may occasionally deal with distraught or difficult individuals.

PHYSICAL DEMANDS
Requires visual concentration; exposed to visual display terminal for prolonged periods; potentially exposed to ordinary infectious diseases carried by students; required to sit for prolonged periods and occasional lifting boxes of files.

MINIMUM QUALIFICATIONS
Education and Experience
Education, training, skills, and experience necessary to carry out the assignment, including two (2) years of office experience, involving maintenance of computerized records. Completion of the Microsoft Office course with proficiency in Word, Excel and Mail Merge. Experience working with student records preferred.

Allowable Substitutions
Advanced training in secretarial or business procedures may substitute for up to one (1) year of the required experience on a year-for-year basis; and, such other alternatives to the above qualifications that the district may find appropriate and acceptable.

Required Knowledge, Skills and Abilities
Skills in effective oral and written communications. Keyboarding and data entry skills. Skill in operating a variety of office machines. Skill in creating and maintaining accurate and detailed records records.

Knowledge of student scheduling and district enrollment procedures. Knowledge of correct grammar, spelling and English usage. Ability to maintain strict confidentiality.

Ability to operate a computer and learn the use of specific software programs. Ability to set priorities and meet deadlines. Ability to work under pressure. Ability to work with interruptions. Ability to review academic history. Ability to coordinate schedules. Ability to establish and maintain effective working relationships with staff, students, parents and the public. Ability to maintain strict confidentiality.

Licenses/Special Requirements
Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury or neglect of a minor. Must complete training in and adhere to district infection control plan.

UNIT AFFILIATION
Secretarial/Clerical Non-Discrimination Policy

Be the one who makes a difference!

At Vertex Education we are a team of high achievers, courageous leaders, and passionate believers in changing lives through education. As a purpose-led education services provider, our mission is destined to benefit many and yet it starts with just one person inspired to work together with us to make a memorable and meaningful difference for our clients, schools, students, and communities. Be the one who makes a difference-with us.

Position Overview

The role of the Registrar is responsible for the administration, coordination, and communication of the student enrollment and attendance reporting process and student cumulative file management. It is also responsible for accurate student database information and related reports.

Essential Duties & Accountabilities

* Responsible for the registration and withdrawal of students

* Requests records for new students transferring from other schools

* Provides student records to other schools upon request

* Evaluates and verifies documentation submitted as required for enrollment

* Responsible for the collection and entry of student data into school's SMS (Student management System) via SchoolMint or other Systems or manual entry

* Responsible for monitoring SchoolMint interest forms

* Maintains automated (and manual) student records; generates reports, attendance sheets, and class lists

* Maintains office and student cumulative files

* Maintains grades and attendance databases and extracurricular activity records for all students

* Maintains database of student schedules, runs schedule reports and adjusts student schedules as necessary

* Processes and maintains daily student attendance records and calls parents to verify absences

* Collects daily data pertinent for attendance report submission/transmission as required by the Texas Education Agency, as well as for daily, weekly, quarterly and annual reporting

* Maintains attendance letters and communication with parents

* Prepares report cards by grading periods

* Collects and provides enrollment numbers/information to the district office

* Performs perspective student tours

* Provides information and assistance to new students and their parents

* Answers the phones, distribute calls

* Assists in the preparation of bulletins, school calendars, brochures and other announcements

* Generates word processing and spreadsheet documents

* Assists with the day-to-day operations of the school

Competencies

* Detail- oriented

* Proficient in PowerSchool

* Excellent organizational skills

* Proficient computer skills in Microsoft Office, Outlook, Google, Skype, GoToMeeting, etc.

* Ability to remain self-directed as well as to independently seek out answers to questions

* Excellent communication skills

* Ability to learn new software programs as needed

* Ability to constantly review policies and procedures to increase efficiency

Requirements

* High School Diploma or GED

Work Environment and Physical Demands

* The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

* Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Duties are performed typically in school and/or office settings throughout the division. May include frequent walking, standing, stooping, lifting up to approximately 25 pounds and occasional lifting of equipment and/or materials weighing up to approximately 40 pounds may be required.

* Must have the ability to sit or stand for extended periods of time; to enter data into a computer keyboard; to research identified job related duties using the Internet and other resources; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; and the ability to understand and follow oral and written instructions.

BACKGROUND CHECKS

* The incumbent in this position will be required to pass a criminal history background check

Arizona Employees:

* Arizona Department of Public Safety Level One IVP Fingerprint Clearance Card

* Must be able to obtain and hold a valid IVP Level One Fingerprint Clearance Card at all times

Nevada Employees:

* NV Fingerprint Background Check

Texas Employees:

* TX Fingerprint Background Check

Be excited to be a part of our team and grow your career with us!

Be the one who enables us to positively impact over 25,000 students across multiple states while driving our growth forward so we can enrich even more lives. Be the one who helps us achieve excellence for the 26 schools we support with academics, finance, technology, human resources, communications, marketing, facilities, construction, and food services. Be the one who is a diverse thinker, a team player, a smart risk taker, an innovator, and a difference maker by encouraging others to climb higher and reach farther to further education.

* Be yourself surrounded by wonderful people who care about you, value your unique skills, and lift you up.

* Be supported in your work by caring leaders and team members who want you to succeed.

* Be empowered to make a difference and climb higher and reach farther to change lives through education.

* Be well in all aspects of your life from your physical, mental, and emotional wellbeing to your finances.

* Enjoy industry-leading pay, rewards, referral bonuses, with unlimited flexible paid time-off for performance.

* Be able to care for your health and your family with comprehensive medical, dental and vision benefits and invest in your future with 401(k) plans with a 6% employer match on your contributions.

* Enhance your growth and development with mentoring and money to take training classes.

* Thrive in a welcoming, supportive, and inclusive environment where we treat others with fairness and respect, celebrate diversity, and elevate equality and inclusion as an equal opportunity employer.

Be the one who makes a difference!

With an innovative mind, a hungry heart, and engaging spirit you can change lives through education. Be a part of Vertex Education and let's make a difference together. Apply Today!