Executive Staff Assistant jobs at Eli Lilly and Company - 198 jobs

Company Navitus About Us Navitus - Putting People First in Pharmacy - Navitus was founded as an alternative to traditional pharmacy benefit manager (PBM) models. We are committed to removing cost from the drug supply chain to make medications more affordable for the people who need them. At Navitus, our team members work in an environment that celebrates diversity, fosters creativity and encourages growth. We welcome new ideas and share a passion for excellent service to our customers and each other._____________________________________________________________________________________________________________________________________________________________________________________________________________. Current associates must use SSO login option at ************************************ to be considered for internal opportunities. Pay Range USD $69,000.00 - USD $80,000.00 /Yr. STAR Bonus % (At Risk Maximum) 5.00 - Salaried Non-Management except pharmacists Work Schedule Description (e.g. M-F 8am to 5pm) Standard work hours of 8am to 5pm central, with additional work as business needs require. Remote Work Notification ATTENTION: Navitus is unable to offer remote work to residents of Alaska, Hawaii, Maine, Mississippi, New Hampshire, New Mexico, North Dakota, Rhode Island, South Carolina, South Dakota, West Virginia, and Wyoming. Overview The Sr. Executive Assistant II will be responsible for executive level administrative support to the Vice President or Senior Vice President(s) within Navitus. The position requires excellent administrative and organizational skills, handling of the highest level of confidential information, and good public relations. This individual will exercise discretionary powers and independent judgment that directly support management activities daily and perform tasks under only general supervision. Is this you? Find out more below! Responsibilities How do I make an impact on my team? Support the VP or SVP(s) with schedules, telephone, email, filing and document organization, meeting preparation and follow up Prepare presentations, presentation slides and documents, and presentation support materials Maintain positive communications and rapport throughout the organization Assist VP or SVP(s) in ensuring enterprise-wide adherence to policies, procedures, compliance regulations, and other processes Assist all management and employees as a resource in areas of responsibility Organize and maintain a central corporate repository of documents and files Deal with multiple tasks daily, including prioritization and successful execution/resolution Prepare agenda and compile minutes as required for leadership meetings Conduct projects and participate in team activities to identify problems and improve work processes and systems Other duties as assigned Qualifications What our team expects from you? Minimum of High School Diploma or GED with at least eight years of related work experience or a bachelor's degree with at least three years of related work experience Experience in a corporate pharmacy, health care, or insurance setting preferred PowerPoint, Word, Excel software proficiency required Must be well organized, dedicated to quality, service oriented, and possess the ability to analyze and implement process improvements Participate in, adhere to, and support compliance program objectives The ability to consistently interact cooperatively and respectfully with other employees Location : Address Remote Location : Country US

The Senior Administrative Assistant provides the Vice President, Business Development Transactions & Alliance Management with full calendar support. Responsible for scheduling and supporting large cross functional meetings of senior leaders within Vertex and externally (including related travel, catering and logistics), engaging with internal and external parties on highly confidential and critical projects. Also supports small transactions team. Key Duties and Responsibilities: Manages calendars for assigned personnel, including meeting scheduling (both internal and off-site meetings), accepting/declining invites, meeting prioritization, securing conference rooms, ordering catering and "day-of" logistical and administrative support · Leads scheduling and management of large cross functional internal meetings of executives and senior leaders in due diligence processes, often on very tight timelines. Works closely with executive admins and others to ensure appropriate prioritization. · Directly coordinates meetings and events with external parties for due diligence and deal negotiations, including space planning, IT support, catering, offsite dinners and security logistics. Attends team meetings, tracks action items and ensures appropriate follow-up. Serves as a departmental resource for Vertex's internal technologies (i.e; Procurement, SharePoint, Concur, Vertex U, VLearn, etc.) Books flights/hotels, completes expense reports, and arranges team lunches/dinners and offsite meetings for assigned personnel Processes group purchase orders, invoices, and contracts Assists with visitor registration, including pre-registering and escorting visitors Assists with the onboarding of new personnel into the department Ensures seamless day-to-day operations for team, including office support services via coordination with IT and Operations & Facilities staff on computers, phones, and office equipment; and establishing a pleasant and productive atmosphere for employees and visitors. Keeps team updated on/ensures compliance with Vertex notices/requirements (e.g., HR cycles, space planning) Appreciates the uniquely sensitive nature of business development work and operates with a high level of discretion and tact to protect the confidentiality of Vertex initiatives Supports special projects as necessary Knowledge and Skills: Ability to work well under tight timelines and solve complex problems · Comfortable communicating with senior leaders within Vertex and externally · Demonstrates high emotional intelligence and excellent interpersonal skills when working cross functionally · Developed time management skills and organizational skills to prioritize work and/or multi-task and remain calm under pressure Keen attention to detail Discretion to handle highly sensitive and confidential correspondence on critical matters Established knowledge of Microsoft Office products Requires some responsiveness/availability evenings and weekends during peak times Education and Experience: Typically requires high school or secondary school education Typically requires 5 years of administrative experience, or the equivalent combination of education and experience #LI-DB1 #HYBRID Pay Range: $38 - $58 Disclosure Statement: The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual bonus and annual equity awards. Some roles may also be eligible for overtime pay, in accordance with federal and state requirements. Actual base salary pay will be based on a number of factors, including skills, competencies, experience, and other job-related factors permitted by law. At Vertex, our Total Rewards offerings also include inclusive market-leading benefits to meet our employees wherever they are in their career, financial, family and wellbeing journey while providing flexibility and resources to support their growth and aspirations. From medical, dental and vision benefits to generous paid time off (including a week-long company shutdown in the Summer and the Winter), educational assistance programs including student loan repayment, a generous commuting subsidy, matching charitable donations, 401(k) and so much more. Flex Designation: Hybrid-Eligible Or On-Site Eligible Flex Eligibility Status: In this Hybrid-Eligible role, you can choose to be designated as: 1. Hybrid: work remotely up to two days per week; or select 2. On-Site: work five days per week on-site with ad hoc flexibility. Note: The Flex status for this position is subject to Vertex's Policy on Flex @ Vertex Program and may be changed at any time. #LI-Hybrid Company Information Vertex is a global biotechnology company that invests in scientific innovation. Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law. Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at ApplicationAssistance@vrtx.com

Executive Assistant & Project Coordinator Princeton, NJ We currently have an immediate opportunity for an Executive Assistant & Project Coordinator to support the Global Perfumery & Beauty (P&B) Supply Chain team, including the Head of Global Operations located in our North American affiliate in Princeton, NJ. Your key responsibilities * Support the P&B Supply Chain/Ops Team above in all engagement work including: Project Coordination of tactical and strategic initiatives, and administrative support * Provide analytical support to projects and/or other business related matters * Manage all administrative activities for the Head of Global Supply Chain including: Calendar, Travel, Expenses, meeting scheduling and organization. * Participate in planning and preparation activities associated with meetings, presentations, and conferences. * Prepare reports to support recommendations and projects. * Directly manage purchase orders, invoices, monthly expense report tracking and filing, etc. We bring * Sustainability is much more than a claim and is core to our strategy and purpose; * A flexible work environment that empowers people to take accountability for their work and own the outcome; * Barrier-free communities within our organization where every employee is equally valued and respected - regardless of their background, beliefs, or identity; * A firm belief that working together with our customers is the key to achieving great things; * An eagerness to be one team and learn from each other to bring progress to life and create a better future * We offer competitive pay, career growth opportunities, and outstanding benefit programs You bring * Bachelor's degree or above is preferred. * 3+ years of experience working as a project coordinator or applicable experience in a corporate business environment is preferred. * Strong computer skills in Word, Excel, PowerPoint and all other relevant software. * Analytical skill will be adding value to the role. * This individual will need to be extremely organized and efficient, with the ability to manage administrative work in a fast-paced environment and prioritize competing deadlines but also enjoys more challenging project work. * Strong willingness to take on new responsibilities and projects with a growth mindset and a champion of dsm-firmenich's Fundamentals and Winning Behaviors. * High understanding and commitment to handle matters with utmost confidence and keen sense of poise, tact and diplomacy. The salary or hourly wage scale provided reflects the pay range dsm-firmenich expects to pay the successful candidate for the position. Individual pay offered will be based on the applicant's job-related skills, experience, relevant education, or training, and primary work location. Salary $73,900 - $90,000. In addition to base salary, we also offer a comprehensive total rewards package, inclusive of annual incentive pay, a retirement savings plan, health care coverage, paid time off, recognition programs and a broad range of other benefits. All benefits and incentives are subject to eligibility requirements. About dsm-firmenich At dsm-firmenich, we don't just meet expectations - we go beyond them. Join our global team powered by science, creativity, and a shared purpose: to bring progress to life. From elevating health to making fortified food and sustainable skincare, the impact of your work here will be felt by millions - every single day. Whether it's fragrance that helps you focus, alternative meat that's better for the planet, or reducing sugar without losing flavor, this is where you help shape the future of nutrition, health, and beauty for everyone, everywhere. And while you're making a difference, we'll make sure you're growing too. With learning that never stops, a culture that lifts you up and the freedom to move across businesses, teams, and borders. Your voice matters here. And your ideas? They're essential to our future. Because real progress only happens when we go beyond, together. Inclusion, belonging and equal opportunity statement At dsm-firmenich, we believe being a force for good starts with the way we treat each other. When people feel supported, included, and free to be themselves, they do their best work - and that's exactly the kind of culture we're building. A place where opportunity is truly equal, authenticity is celebrated, and everyone has the chance to grow, contribute, and feel they belong. We're proud to be an equal opportunity employer, and we're serious about making our hiring process as fair and inclusive as possible. From inclusive language and diverse interview panels to thoughtful sourcing, we're committed to reflecting the world we serve. We welcome candidates from all backgrounds - no matter your gender, ethnicity, sexual orientation, or anything else that makes you, you. And if you have a disability or need any support through the application process, we're here to help - just let us know what you need, and we'll do everything we can to make it work. Agency statement We're managing this search directly at dsm-firmenich. If you're applying as an individual, we'd love to hear from you. We're not accepting agency submissions or proposals involving fees or commissions for this role.

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins works with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate. Eurofins believes it is a global leader in food, environmental, pharmaceutical and cosmetics products testing and in agroscience CRO services. It is also one of the global independent market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, CDMO, advanced material sciences and in the support of clinical studies. In over just 30 years, Eurofins has grown from one laboratory in Nantes, France to over 47,000 staff across a network of more than 900 independent companies in over 50 countries and operating more than 800 laboratories. Eurofins offers a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products, as well as providing innovative clinical diagnostic testing services, as one of the leading global emerging players in specialised clinical diagnostics testing. Job Description Document control of forms (all electronic versions and hard copy), filing Do assigned typing and editing in various softwares (primarily Microsoft Word, Excel); meet TAT and quality standards of department; word processing of forms and procedures; data entry Perform copying/printing/binding of databooks and other projects/documents - type and maintain clear instructions; document control of databooks; work with external print houses for projects as needed Keep up-to-date with the technical terminology required to perform all responsibilities and perform duties with a high degree of independent activity Back up other departmental duties as needed Conducts all activities in a safe and efficient manner Performs other duties as assigned Communicates effectively with client staff members Qualifications Basic Minimum Qualifications: High School Diploma or Equivalent Excellent clerical/word processing skills - minimum of 3 years experience Good grammar, spelling, and punctuation proficiency Versatile concerning workload whether it is typing, helping with phones, or taking a jam out of the copier Handle changes in schedules and a willingness to adjust to corporate needs Lift 75 pounds High degree of ability to work independently and decision making Follow and give detailed verbal and written instructions Authorization to work in the United States indefinitely without restriction or sponsorship Additional Information This role is Full-Time, First Shift, 8am-5pm M-F plus Overtime may be required when necessary. Candidates currently living within a commutable distance of Lancaster, PA are encouraged to apply. What we Offer: Excellent full time benefits including comprehensive medical coverage, dental, and vision options Life and disability insurance 401(k) with company match Paid vacation and holidays Eurofins USA BioPharma Services is a Disabled and Veteran Equal Employment Opportunity employer.

Fast paced company in need of both Full-Part time, Executive Assistant. Must be computer literate, highly organized, able to deal with high stress situations, and have excellent negotiating skills. Also must have accounting,customer service and data entry background. Duties include but are not limited to: -Receiving all clients and visitors -answering phones and email correspondence -coordinating/managing schedules for several -therapists at one time -data entry -filing and sorting -copying and faxing, running errands -Assisting the customer service area as well. SKILLS & REQUIREMENTS -Ability to multi task -Attention to detail -Ability to follow thru on tasks until completion -Work effectively under pressure and with deadlines -Ability to prioritize tasks and to manage time effectively -Excellent telephone and customer service skills -Excellent verbal and written communication -Self Starter *Please submit your resume and cover letter for immediate consideration!*

Full-time Description The Executive Assistant provides comprehensive administrative support to Great River Hydro's leadership team, including invoice due diligence, budget coordination and forecasting, purchasing, expense management, and shipping and receiving. This role requires excellent communication skills, discretion, and the ability to manage multiple priorities in a fast-paced corporate environment. The Executive Assistant provides directsupport to executives by scheduling, coordinating and assisting with planning of meetings, company events, appointments, travel arrangements, and board meetings. This role is involved in supporting various initiatives at GRH, wears many hats and must be able to change direction quickly and efficiently as things come up. This role travels as needed to company offices and facilities located in Massachusetts, New Hampshire, and Vermont. Requirements Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for executives. Company Events: support executives in the planning, scheduling and coordinating of company events. Invoices & Expense: Ensure invoices have associated materials/services. received/completed; Assists employees with various tasks, including expense reports, reimbursements, employee engagement forms, etc. Budget Support: Responsible for budget management across multiple departments, ensuring accuracy of capital maintenance budget and related project summaries, and leading monthly reforecasts and supporting annual budget development. Supports assigned projects as needed and maintain various spreadsheets and updates various SharePoint sites. Requisitions materials for various internal teams. Coordinates special projects/tasks like certificates of insurance, checks and distributes mail, check deposits, supports compliance, communications, audit letters, vehicle files, etc. Assists GRH staff/leadership in resolving related issues and/or concerns. Solicits internal and/or external expertise as needed. Ensures relevant data is tracked and retained in accordance with company expectations including updating spreadsheets, taking minutes and other related information; and performs other job-related duties as assigned. Qualifications At least 5 years prior/progressive experience in an office environment. Bachelor's degree in business, Communications or related field of study, however, relevant work experience considered in lieu of degree. Mathematically inclined. Strong interpersonal skills, including effective communication. Strong organizational skills and attention to detail. Strong time-management skills with a proven ability to meet deadlines and juggle multiple projects. Strong analytical and critical thinking skills. Ability to travel as needed throughout MA, NH, VT. Strong PC skills, including MS Office with an emphasis on Adobe and NetSuite. Work Environment & Physical Requirements The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and/or listen. The employee is frequently required, sometimes for extended periods, to sit, drive and/or stand. This role routinely uses standard office equipment such as computers, phones, printers/copiers, etc. The employee must occasionally lift and/or move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. When in and around our assets employee may be around potential hazards with regards to machinery/mechanical and electrical equipment. Temperatures may vary depending on location and noise levels in all areas are within acceptable tolerance ranges for those specific work areas. Employee will be required to wear appropriate PPE depending on working location. Great River Hydro is committed to a diverse and inclusive workplace. Great River Hydro is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status. Compensation: $65,000 - $85,000 + annual bonus Salary Description 65,000 - 85,000

COME WORK FOR US - INVESTING IN YOU AS A SUN PHARMA EMPLOYEE! * Hybrid work arrangement * Medical, Dental, Vision Benefits * Health Savings Account (HSA), Flexible Spending Account (FSA) * Prescription Drug Coverage * Telehealth and Behavior Health Services * Income Protection - Short Term and Long Term Disability Benefits * Retirement Benefits - 401k Company Match on Day One (100% vesting immediately) * Group Life Insurance * Wellness Programs * Corporate Discounts on personal services: Cellular phones, Entertainment, and Consumer Goods! Sun Pharma Vision: Reaching People And Touching Lives Globally As A Leading Provider Of Valued Medicines Sun Pharmaceutical Industries Ltd. (Sun Pharma) is the fourth largest specialty generic pharmaceutical company in the world with global revenues of over $ 4.5 billion US Dollars. Supported by more than 40 manufacturing facilities, we provide high-quality, affordable medicines, trusted by healthcare professionals and patients, to more than 100 countries across the globe including the United States. Sunology is a combination of Sun Values and Ideology and is the way of life at Sun Pharma. Sunology is Humility.Integrity.Passion.Innovation. It represents our promise to all stakeholders including patients, physicians, and employees. Our Code of Conduct Our Global Code of Conduct governs every aspect of our operations. Sun Pharma is a family of thousands of people, working across many countries, speaking multiple languages, and all united, with one common purpose: to make good health accessible and affordable to local communities and society at large. Through active fieldwork, dedicated research teams, and in recognition of the efforts who work behind the scenes to combat illness and disease, the Sun Pharmaceutical Group helps as many people as possible, to secure their right to good health. The way we work every day is important to us. DOWNLOAD OUR CODE OF CONDUCT SUN Pharma Advanced Research Company (SPARC) is seeking an Executive Assistant to perform a wide range of highly diverse and complex assignments of a responsible and confidential nature for the Senior Vice President of Clinical Development & Operations. This requires a high level of tact, discretion, persuasion and/or negotiation. The Executive Assistant will monitor access and redirects correspondence on behalf of the SVP based on priorities. Essential Functions * Works closely with other administrators and global colleagues * Plans meetings and other corporate functions off-site * Directs administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the department * Functions autonomously, exercises discretion and judgment, and works independently on a variety of complex and diversified assignment and special projects * Handles correspondence and requests for information and may make decisions on behalf of the executive * Independently researches and develops reports and budgets; draws conclusions and makes recommendations * May lead moderately complex projects within own department or that have a cross functional nature * May provide support for budgets * Participates in planning and other business related meetings * Performs a wide range of administrative and general support duties of a highly responsible and confidential nature * Performs other clerical/administrative and support duties as needed * Plans and prepares communications requiring skill, tact, persuasion, and/or negotiation to accomplish the objectives of the communication * Provides support to team members for general administrative needs such as presentation development, greeting guests, and new hire onboarding * Typically performs a variety of routine office duties involving invoicing, record and file maintenance, data entry, meeting/travel arrangements, planning and execution of either on or offsite department meetings, processing expense reports, department event planning (e.g. off sites, team building, group meetings), running reports, vendor management etc. Qualifications * Minimum high school diploma or GED required; Associate's or Bachelor's Degree preferred * A minimum of 5 years of administrative or related experience required. Advanced training or administrative certification a plus * Ability to exercise independent discretion and/or judgment * Ability to handle sensitive and confidential information * Ability to interact with all levels inside and outside of the organization along with HQ and global affiliates * Ability to manage multiple priorities * Ability to understand implications of work and make recommendations for solutions * Ability to work independently * Demonstrates strong leadership abilities * Excellent customer service skills * Advanced or expert level use of Microsoft Office

Job Description Executive Assistant - VVIP Family in UAE Location: Living full-time in United Arab Emirates (will also include additional International Travel) Schedule: Full-Time, flexibility required Confidentiality Level: Highest / NDA required The Executive Assistant (EA) will provide comprehensive administrative, logistical, and lifestyle support to a high profile VVIP family from UAE. This role requires exceptional professionalism, discretion, attention to detail, and the ability to anticipate needs before they arise. The EA will act as a primary point of coordination between the family, extended family, household staff, vendors, guests, the Private Office, and international contacts. Key Responsibilities Administrative and Office Management Manage an active and dynamic schedule across multiple time zones Coordinate high-level meetings, appointments, and private events Prepare confidential correspondence, reports and briefing documents Handle personal and business communications on behalf of the family and main principal Manage records, documents and reports. Lifestyle and Personal Supports Oversee personal errands, gifting, luxury brand arrangements and bespoke requests Coordinate medical and wellness appointments Household & Staff Coordination Liaise between the family and household staff (drivers, nannies, chefs, butlers, security) Ensure smooth execution of household operations across multiple residencies Support event planning for intimate gatherings and large-scale functions Confidentiality Uphold strict privacy standards and information- control protocols Work in alignment with Private Office to main discretion Handle sensitive information with complete confidentiality and professionalism Qualifications Excellent written and verbal communication Demonstrated ability to manage complex logistics and last-minute changes High level of emotional intelligence, cultural sensitivity and discretion Tech savvy (Microsoft Office, iPhone, scheduling tools, mobile apps) High level of professional etiquette Ability to work in a fast moving, 24/7 environment with flexibility Ability to live in the UAE and travel internationally Valid Passport Bachelor's degree preferred; equivalent experience considered. Key Competencies Anticipatory thinking - understands the needs before they arise Organization and multitasking - able to juggle multiple priorities under pressure Discretion - the highest level of confidentiality and loyalty Adaptability - comfortable with rapid schedule changes and high expectations Communication - professional, clear and culturally aware Problem-solving - resourceful, solution-orientated, and calm under stress Professional presence - polished, diplomatic, and trustworthy Additional Information Residency in UAE provided Full-furnished accommodations provided Fantastic Benefits Include: Health insurance (Blue Cross Blue Shield) Dental insurance, Vision insurance, and FSA 403b Retirement Plan with historically generous employer match Generous Accrued Paid Vacation #NEEDS

Executive Assistant - VVIP Family in UAE Location: Living full-time in United Arab Emirates (will also include additional International Travel) Schedule: Full-Time, flexibility required Confidentiality Level: Highest / NDA required The Executive Assistant (EA) will provide comprehensive administrative, logistical, and lifestyle support to a high profile VVIP family from UAE. This role requires exceptional professionalism, discretion, attention to detail, and the ability to anticipate needs before they arise. The EA will act as a primary point of coordination between the family, extended family, household staff, vendors, guests, the Private Office, and international contacts. Key Responsibilities Administrative and Office Management Manage an active and dynamic schedule across multiple time zones Coordinate high-level meetings, appointments, and private events Prepare confidential correspondence, reports and briefing documents Handle personal and business communications on behalf of the family and main principal Manage records, documents and reports. Lifestyle and Personal Supports Oversee personal errands, gifting, luxury brand arrangements and bespoke requests Coordinate medical and wellness appointments Household & Staff Coordination Liaise between the family and household staff (drivers, nannies, chefs, butlers, security) Ensure smooth execution of household operations across multiple residencies Support event planning for intimate gatherings and large-scale functions Confidentiality Uphold strict privacy standards and information- control protocols Work in alignment with Private Office to main discretion Handle sensitive information with complete confidentiality and professionalism Qualifications Excellent written and verbal communication Demonstrated ability to manage complex logistics and last-minute changes High level of emotional intelligence, cultural sensitivity and discretion Tech savvy (Microsoft Office, iPhone, scheduling tools, mobile apps) High level of professional etiquette Ability to work in a fast moving, 24/7 environment with flexibility Ability to live in the UAE and travel internationally Valid Passport Bachelor s degree preferred; equivalent experience considered. Key Competencies Anticipatory thinking - understands the needs before they arise Organization and multitasking - able to juggle multiple priorities under pressure Discretion the highest level of confidentiality and loyalty Adaptability - comfortable with rapid schedule changes and high expectations Communication - professional, clear and culturally aware Problem-solving - resourceful, solution-orientated, and calm under stress Professional presence - polished, diplomatic, and trustworthy Additional Information Residency in UAE provided Full-furnished accommodations provided Fantastic Benefits Include: Health insurance (Blue Cross Blue Shield) Dental insurance, Vision insurance, and FSA 403b Retirement Plan with historically generous employer match Generous Accrued Paid Vacation #NEEDS

How will you make an impact & Requirements Compensation: $81,492.00 to $122,238.00

At Child & Family Center, we believe that when unity in diversity exists, progress and growth is inevitable and that diversity goes beyond gender & race. We aim for a diverse workforce and strongly encourage candidates of all backgrounds & experiences to apply.

Company Archimedes About Us Archimedes - Transforming the Specialty Drug Benefit - Archimedes is the industry leader in specialty drug management solutions. Founded with the goal of transforming the PBM industry to provide the necessary ingredients for the sustainability of the prescription drug benefit - alignment, value and transparency - Archimedes achieves superior results for clients by eliminating tightly held PBM conflicts of interest including drug spread, rebate retention and pharmacy ownership and delivering the most rigorous clinical management at the lowest net cost. .______________________________________________________________________________________________________________________________________________________________________________________________________. Current associates must use SSO login option at ************************************ to be considered for internal opportunities. Pay Range USD $0.00 - USD $0.00 /Yr. STAR Bonus % (At Risk Maximum) 0.00 - Ineligible Work Schedule Description (e.g. M-F 8am to 5pm) Part time: M-Th 8:30 to 5 or it could be M, T, W, Th, F - 9:30-2:30 Overview The part time Executive Assistant I will be responsible for executive level administrative support to the President and CEO with Archimedes, a division of Navitus Health Solutions. The position requires excellent administrative and organizational skills, handling of the highest level of confidential information, and good public relations. This individual will exercise discretionary powers and independent judgment that directly support management activities daily and perform tasks under only general supervision. Is this you? Find out more below! Responsibilities How do I make an impact on my team? * Support the CEO with schedules, telephone, email, filing and document organization, meeting preparation and follow up * Prepare presentations, presentation slides and documents, and presentation support materials * Maintain positive communications and rapport throughout the organization * Assist VP or SVP(s) in ensuring enterprise-wide adherence to policies, procedures, compliance regulations, and other processes * Assist all management and employees as a resource in areas of responsibility * Organize and maintain a central corporate repository of documents and files * Deal with multiple tasks daily, including prioritization and successful execution/resolution * Prepare agenda and compile minutes as required for leadership meetings * Conduct projects and participate in team activities to identify problems and improve work processes and systems * Other duties as assigned Qualifications What our team expects from you? * Minimum of High School Diploma or GED with at least three years of related work experience or a bachelor's degree with at least two years of experience * Able to work part time M-Th 8:30 to 5 or M, T, W, Th, F - 9:30-2:30. * Experience in a corporate pharmacy, health care, or insurance setting preferred * PowerPoint, Word, Excel software proficiency required * Must be well organized, dedicated to quality, service oriented, and possess the ability to analyze and implement process improvements * Participate in, adhere to, and support compliance program objectives * The ability to consistently interact cooperatively and respectfully with other employees #LI-Onsite Location : Address 502 Earth City Expy STE 300 Location : City Earth City Location : State/Province MO Location : Postal Code 63045 Location : Country US

Job Description We're seeking a dedicated Executive Assistant to support our Director of Operations in Ocala, Florida. This is a full-time, on-site position with occasional travel (approximately 20% per month) to support operational needs across locations. As the right hand to our Director of Operations, you'll play a key role in keeping priorities on track, coordinating day-to-day activities, managing schedules, communications, and ensuring seamless execution of strategic initiatives. Role and Responsibilities Administrative Management Maintain and coordinate the executive's calendar, prioritizing appointments and resolving scheduling conflicts. Prepare, proofread, and edit correspondence, reports, and presentations. Organize and maintain files, records, and documentation in compliance with healthcare regulations. Communication & Stakeholder Coordination Act as the primary liaison between the executive and internal/external stakeholders, including healthcare professionals, staff, and patients. Draft and manage high-level communications, ensuring timely responses and consistent messaging. Screen and prioritize incoming calls, emails, and requests Respond to emails as designated Delegate emails to others and follow up for completion Screen and prioritize emails. Operational Oversight Facilitate smooth daily operations by anticipating the needs of the executive and addressing challenges proactively. Coordinate travel arrangements, including itineraries, accommodations, and transportation. Manage expense reports, invoices, and budget tracking for the executive's office. Meeting & Event Coordination Schedule, plan, and coordinate meetings, including virtual and on-site engagements. Prepare agendas, presentations, and briefing materials for meetings and follow-up on actionable items. Organize and oversee special events, including departmental retreats and stakeholder engagements. Project and Initiative Support Assist the executive with managing projects, ensuring timely delivery of milestones. Track progress, handle follow-ups, and resolve issues related to project timelines and goals. Research and analyze data to support strategic decision-making and prepare detailed reports. Confidentiality Ensure that all activities comply with organizational policies and healthcare regulations. Executive level knowledge to keep confidential . Qualifications and Education Requirements Bachelor's degree in Business Administration, Healthcare Administration, or a related field preferred. 3+ years of proven experience as an executive assistant, preferably in the healthcare sector. Strong proficiency in Google Suite and scheduling tools. Familiarity with healthcare terminology, HIPAA regulations, and industry practices is an advantage. Outstanding organizational, time-management, and multitasking abilities. Excellent written and verbal communication skills. Preferred Skills High level of discretion and professionalism in handling confidential matters. Strong problem-solving skills and adaptability in a dynamic environment. Proactive, self-motivated, and capable of anticipating needs. Excellent interpersonal skills and ability to interact with individuals at all organizational levels.

Company Archimedes About Us Archimedes - Transforming the Specialty Drug Benefit - Archimedes is the industry leader in specialty drug management solutions. Founded with the goal of transforming the PBM industry to provide the necessary ingredients for the sustainability of the prescription drug benefit - alignment, value and transparency - Archimedes achieves superior results for clients by eliminating tightly held PBM conflicts of interest including drug spread, rebate retention and pharmacy ownership and delivering the most rigorous clinical management at the lowest net cost. .______________________________________________________________________________________________________________________________________________________________________________________________________. Current associates must use SSO login option at ************************************ to be considered for internal opportunities. Pay Range USD $0.00 - USD $0.00 /Yr. STAR Bonus % (At Risk Maximum) 0.00 - Ineligible Work Schedule Description (e.g. M-F 8am to 5pm) Part time: M-Th 8:30 to 5 or it could be M, T, W, Th, F - 9:30-2:30 Overview The part time Executive Assistant I will be responsible for executive level administrative support to the President and CEO with Archimedes, a division of Navitus Health Solutions. The position requires excellent administrative and organizational skills, handling of the highest level of confidential information, and good public relations. This individual will exercise discretionary powers and independent judgment that directly support management activities daily and perform tasks under only general supervision. Is this you? Find out more below! Responsibilities How do I make an impact on my team? Support the CEO with schedules, telephone, email, filing and document organization, meeting preparation and follow up Prepare presentations, presentation slides and documents, and presentation support materials Maintain positive communications and rapport throughout the organization Assist VP or SVP(s) in ensuring enterprise-wide adherence to policies, procedures, compliance regulations, and other processes Assist all management and employees as a resource in areas of responsibility Organize and maintain a central corporate repository of documents and files Deal with multiple tasks daily, including prioritization and successful execution/resolution Prepare agenda and compile minutes as required for leadership meetings Conduct projects and participate in team activities to identify problems and improve work processes and systems Other duties as assigned Qualifications What our team expects from you? Minimum of High School Diploma or GED with at least three years of related work experience or a bachelor's degree with at least two years of experience Able to work part time M-Th 8:30 to 5 or M, T, W, Th, F - 9:30-2:30. Experience in a corporate pharmacy, health care, or insurance setting preferred PowerPoint, Word, Excel software proficiency required Must be well organized, dedicated to quality, service oriented, and possess the ability to analyze and implement process improvements Participate in, adhere to, and support compliance program objectives The ability to consistently interact cooperatively and respectfully with other employees #LI-Onsite Location : Address 502 Earth City Expy STE 300 Location : City Earth City Location : State/Province MO Location : Postal Code 63045 Location : Country US

NYU Langone Hospital-Long Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. Learn more about NYU Langone Hospital-Long Island, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube and Instagram. Position Summary: We have an exciting opportunity to join our team as a Office Assistant - NYU Langone Women's Health Associates - East Islip. In this role, the successful candidate Responsible for providing basic front-desk support for clinical intake operations. May be responsible for pre-authorizations and certifications with the exception of surgical procedures. Job Responsibilities: * Performs other duties as assigned * Provides reception assistance (i.e. greet patients, answer calls, requests for assistance are directed to proper individual, etc.). Screens telephone callers in pleasant and a professional manner; handles call; take messages or directs caller to appropriate person or area. Schedules routine appointments, follow-ups for visits and procedures that do not require or have already been pre-authorized. Refers all inquiries regarding pre-authorizations/certifications to the appropriate person. Responsible for collecting and completing any patient related documents. Assist patient in enrolling in Patient Secure if necessary. Responsible for daily confirmation of patient appointments, with appropriate notations in system. Maintains schedule to ensure no gaps in scheduling system. * Responsible for patient check-in and check-out. Gathers all patient demographic related data and materials from patients andor their representatives. Obtains insurance information (ID card, member group #s, etc.), verifies insurance eligibility electronically, takes their picture and asks them to use Patient Secure. On subsequent visits, asks them to verify demographic info and makes any necessary edits. Collect and ask patients to sign patient related documents including HIPAA, MSPQ, ABN, etc. Follow up with patients and/or their representatives, physician offices, etc. to gather missing data and materials in order to complete the intake process, or refers to more senior level staff. * Responsible for collecting co-pays and any other balances owed to institution. Scan all necessary documents (insurance cards, lab requisitions, etc.) into the intake system. Monitors intake work queue for timely intake completion. * May be responsible for pre-authorizations and certifications with the exception of surgical procedures. Ensures that appropriate procedure and diagnosis coding is utilized in the pre-certification and verification process and questions physicians, if appropriate, to ensure accuracy and completeness of information. * Assists patients who have a question regarding insurance coverage. Refers patients who are in need of counsel on financial matters based on established criteria (e.g., denial of electronic insurance eligibility, ABN questions/concerns, questions regarding insurance or pay-or restrictions, making payment, multi plan determinations, any and all issues/questions/concerns relating to financial matters) to the appropriate business officecontact. * Maintains cooperative and professional relationships with physicians, nurses and office and clinical staff. Types routine material such as forms and letters, envelopes, etc. Types materials neatly, accurately and according to instructions. * Answers patient questions to ensure understanding and patient satisfaction, or refers them to more senior level staff. Maintains confidentiality on matters to which they are privileged. * Maintains and receives files for area. Maintains files in organized and up-to-date manner in order to facilitate their retrieval. Completes filing in accordance with departmental procedures. Sorts and distributes documents and forms for area section. Distributes materials according to content of communications and departmental procedures. Logs in materials with respect to time and data when applicable. Processes incoming and outgoing documents. Completes forms neatly. Secures appropriate signatures and forwards documents/forms to correct destination based on pertinent Medical Center procedures. Maintains copy for files. Faxes documents in accordance with departmental procedures. Maintains supplies and cleanliness of space, restocks supplies as needed. Notifies supervisor of any shortage of supplies. * May assist, provide guidance and/or train staff with completing intake related duties. Minimum Qualifications: To qualify you must have a High School or equivalent. Excellent organizational, interpersonal and verbal and written communications skills, strong customer service skills, and ability to complete multiple tasks efficiently and thrive in a team work environment. Knowledge of Microsoft Office, database and internet applications. Light, accurate keyboarding skills. Preferred Qualifications: 6 months Physician practice office experience. Knowledge of medical terminology Knowledge of EPIC Ambulatory. Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Langone Hospital-Long Island provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family. NYU Langone Hospital-Long Island is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online. View Know Your Rights: Workplace discrimination is illegal. NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $54,164.99 - $54,165.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits. To view the Pay Transparency Notice, please click here

Innoviva Specialty Therapeutics, Inc., a subsidiary of Innoviva, Inc., is a biopharmaceutical company focused on developing innovative solutions for patients and healthcare providers in the fields of Critical Care and Infectious Diseases. Our mission to deliver innovative, life-saving medicines for serious unmet medical conditions drives us every day and contributes to building a sustainable business for the long term. It also inspires our entrepreneurial culture which fosters innovation, collaboration, and a relentless commitment to the people we serve. Patients are at the center of everything we do because everyday matters. Every employee is encouraged to take initiative, explore latest ideas, and turn challenges into opportunities that can potentially transform lives, especially those suffering from serious and difficult-to-treat illnesses. Our products marketed in the U.S. include: * GIAPREZA (angiotensin II) is a vasoconstrictor to increase blood pressure in adults with septic or other distributive shock. * XACDURO (sulbactam for injection; durlobactam for injection) is a new treatment designed specifically to treat hospital-acquired bacterial pneumonia (HABP) and ventilator-associated bacterial pneumonia (VABP) caused by susceptible strains of bacteria called Acinetobacter baumannii-calcoaceticus complex in adults. * XERAVA (eravacycline) is a broad-spectrum antibiotic used to treat patients with complicated intra-abdominal infections (cIAI). * ZEVTERA (ceftobiprole) is a newly approved advanced-generation cephalosporin antibiotic and the only FDA-approved cephalosporin specifically designed to treat adult patients with Staphylococcus aureus bloodstream infections (bacteremia) including those with right-sided infective endocarditis. In addition, Zevtera is approved in adult patients with acute bacterial skin and skin structure infections (ABSSSI), and adult and pediatric patients (3 months to less than 18 years old) with community-acquired bacterial pneumonia (CABP). Summary of Position: We are seeking an initiative-taking, collaborative, and detail-oriented Office & Administrative Coordinator to support our office operations and facility needs. Reporting to the lead Executive Assistant, this full-time role requires strong organizational and communication skills to manage vendor relationships, coordinate office logistics, and support a range of administrative and workplace initiatives. The ideal candidate is a resourceful collaborator who thrives in a fast-paced environment and is committed to creating seamless and welcoming office experience. This full-time role is typically onsite Tuesday through Thursday, with occasional onsite Monday or Friday presence as needed to support facility operations. Responsibilities: Office Operations & Supplies * Order weekly groceries and restock snacks and beverages multiple times per week. * Manage bi-weekly Amazon orders for office supplies and snacks. * Coordinate weekly Wednesday lunches in partnership with the on-site chef. * Maintain office organization and functionality, including supply replenishment, minor maintenance, and ad-hoc requests. * Collect and distribute mail multiple times per week. * Assist with copying, printing, and shipping needs. Office & Vendor Management * Serve as the main point of contact for building management, regarding repairs, cleaning, and facilities issues. * Communicate office updates and ensure timely resolution of issues. * Oversee facility-related vendors (Iron Mountain, Shred-IT, Foliere, Creative Office Pavilion), including scheduling, pickups, inventory, and coordination. * Manage Certificates of Insurance (COIs), Purchase Orders (POs), and invoice and office expense tracking. Administrative Support * Provide contract, conference, and special project support; assist with occasional travel bookings. * Collaborate as part of a dynamic Executive Assistant team. * Provide backup coverage for Executive Assistants during absences. * Offer ad-hoc calendar, administrative, and operational support to the leadership team as needed. Event & Meeting Support * Support internal office projects and event logistics as needed. * Coordinate meals and logistics for internal meetings. * Assist with planning and executing company-wide events and celebrations. * Arrange logistics for internal and external visitors, including conference rooms, office space, hotel accommodations, meals, and meeting materials. Experience, Skills & Abilities * High School Degree or GED required. * 4+ years of experience in administrative, office coordination, and/or facilities support roles. * Excellent organizational, problem-solving, and multitasking abilities. * Strong communication and interpersonal skills. * Proficiency in Microsoft Office and comfort with office management tools. * Experience coordinating vendors and managing office logistics preferred. * Ability to work independently and onsite three days per week (Tuesday-Thursday), with remote work generally on Monday and Friday. Occasional Monday or Friday on-site presence as needed to support facility operations. * Availability to attend at least six evening events per year as needed. * Ability to maintain a high degree of confidentiality and discernment. * Self-motivated, assertive, and confident, with the ability to act with urgency and initiative. * Flexibility in managing workflow in a fast-paced, multi-tasking environment. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Innoviva Specialty Therapeutics is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. Please Note: Innoviva Specialty Therapeutics does not accept unsolicited resumes or candidate submissions from staffing agencies or recruiters. Any such submissions will be considered property of Innoviva Specialty Therapeutics, and we will not be obligated to pay any fees associated with them unless a prior written agreement is in place.

We recognize and reward top talent. If you are looking for a team environment where you can also make an individual contribution and are seeking opportunities for continual learning/advancement, we encourage you to apply today! Under the direct supervision Office Manager, the Staff Assistant is responsible for providing clerical and administrative support, assuring operations run efficiently, and helping the Office Manager and Intake Coordinator to adequately fill their roles. The Staff Assistant is a highly organized and energetic self-starter who is able to function comfortably in a team environment or independently, while relating well with co-workers and community partners. This position requires flexibility and the ability to manage time and multiple tasks. The individual in this position must be able to be comfortable developing relationships will all office staff, and in particular all clinical staff, provide timely responses to requests and deadlines and work well under pressure. Applicants must meet the following requirements: Associates degree (A.A.) plus 6 months of clerical experience such as: working in an office setting, answering phones, proficient in Microsoft Outlook, Word, Excel, PowerPoint and Publisher. Or less than a College Degree with 1 year clerical experience as described above. Bilingual Spanish Required (verbal skillset only). Must have a current valid California driver's license and current automobile insurance. Must have and maintain a clean driving record acceptable to the organization's insurance company. Must have immediate access to his or her vehicle during work hours. Position Location: Commerce, CA Salary Range: $16.71 up to $21.83 per hour Additional $1.00 per hour bilingual Spanish differential Penny Lane Centers offers competitive salaries and benefits. Please visit ***************** to see a complete list of perks and benefits. Medical benefits are effective the first of the month upon hire, not to exceed 31 days. Equal Employment Opportunity. Penny Lane is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (Protected class) including, but not limited to race; religious creed; color; national; origin; ancestry; physical disability; mental disability; medical condition, including genetic characteristics; genetic information; marital status; sex; pregnancy' child birth or related medical conditions; actual or perceived gender; gender identity or expression or sexual orientation. Our management is dedicated to ensuring the fulfillment of this policy with respect to hiring, placement, recruitment advertising, pay and other forms of compensation, training and general treatment during employment.

Title: Global RE&FM PMO, Data & Analytics and Admin Coordinator M/F/N Company: Ipsen Pharma (SAS) Ipsen is a mid-sized global biopharmaceutical company with a focus on transformative medicines in three therapeutic areas: Oncology, Rare Disease and Neuroscience. Supported by nearly 100 years of development experience, with global hubs in the U.S., France and the U.K, we tackle areas of high unmet medical need through research and innovation. Our passionate teams in more than 40 countries are focused on what matters and endeavor every day to bring medicines to patients in 88 countries. We build a workplace that champions human-centric leadership and fosters a culture of collaboration, excellence and impact. At Ipsen, every individual is empowered to be their true selves, grow and thrive alongside the company's success. Join us on our journey towards sustainable growth, creating real impact on patients and society! For more information, visit us at ********************** and follow our latest news on LinkedIn and Instagram. Job Description: WHAT - Summary & Purpose of the Position Through the understanding of the global real estate, and workplace strategy, the Global PMO, Data & Analytics and Admin Coordinator supports the global the global team cross the three pillars, Real Estate, Transformation projects and Workplace operations with the execution and tracking of projects, consolidation, reporting and processing of data as well as, administrative tasks as e.g. Purchase Order creation, tracking and coordination of team activities The Role is supporting the developing of the playbook of global standards and processes to drive consistency in service delivery across the portfolio. And the role is responsible for keeping CREW intranet up to date with information reg governance, ongoing and finalized projects etc. In addition, the role is responsible to implement a global reporting framework for the department's activities and the portfolio with regular Management Reports to key stakeholders and to create portfolio insights to drive proactive decision making. WHAT - Main Responsibilities & Technical Competencies Key Accountabilities: * The Global PMO, Data & Analytics and Admin Manager is accountable for supporting the global team reg Transformation project tracking, team activities tracking, data & analytics reporting framework and administration of e.g. purchase orders. * Accountable for updating the global projects plan and consolidate the annual Capital Investment Plan, ensuring projects align to the objectives and strategic priorities of Real Estate and Workplace team and the wider business. * Supports the alignment of projects across the portfolio to Ipsen strategic priorities, global strategies, and ensuring all projects deliver value on time and to budget. * Track the prioritizing of projects across a rolling period * Supports in developing the global projects playbook which outlines global standards, processes, control frameworks, and projects preferred supplier list to drive consistency across the delivery of projects and maintenance of data. * Proactively engages with stakeholders across functions when required, to discuss project requirements and plans * Acts as the main point of contact for major project requests, working closely with the Real Estate and Workplace teams to gather requirements from business stakeholders. * Develops the project reporting tool to support the monitoring of projects and track progress aligned with the Global Projects Director * Leads on identifying external trends and industry leading practices that can be incorporated into global project strategies to improve delivery * Ensure that sustainability is incorporated into design and construction of all real estate projects to support Ipsen's ESG Framework. Global Stakeholder Engagement: * Support across the team to develop and maintain close relationships with senior business stakeholders to understand the current and future needs of the organisation * Proactively engages with stakeholders, when required, to discuss projects to deliver value and provide tailored recommendations. * Works closely with the Global Real Estate and Workplace team to deliver standards and framework aligned with requirement * Provides project management and data and analytics expertise and external market insights with the business, when required, to inform decision-making and deliver value across the business. Global PMO, Data and Analytics Management: * Accountable for the delivery of all projects, ensuring they are delivered on time, within budget and to agreed requirements * Leads on tracking the status of projects within the global projects plan and identifying dependencies, risks and opportunities for synergies across regions and projects * Reviews and feeds projects requirements into the global projects plan to identify and mitigate risks impacting any in-flight / planned projects * Works closely with Workplace Operations nd Procurement teams to support global standards outlined in the global project's playbook are included within project contracts * Reviews project business case to provide input and feedback ahead of socialization with the business stakeholders * Supports the development of annual Real estate and Facilities budgets by providing forecast of global capital expenditure and planned operational expenditure. * Ensures global projects data is shared for appropriate cleansing, storage, analysis and to enable a central view of data across the portfolio * Supports and updates the global projects playbook which includes standards, processes, control frameworks, and projects preferred supplier list to drive consistency across the delivery of major projects * Embeds the Ipsen values in the daily work Global Projects Supplier Management: * Tracking supplier performance and delivery of project requirements on behalf of Ipsen * Works with the Workplace operations team and Procurement to ensure global standards and best practices outlined in the global major projects playbook are included within individual major project contracts * Responsible for the delivery of projects services (e.g. office fit out, refurbishment or move), delivered by suppliers on behalf of Ipsen * Gathers feedback on Supplier performance and delivery Global Projects, Data and Analytics Policies, Processes and Standards: * Supporting in developing and evolving the global projects playbook which includes standards, processes, control frameworks, and project preferred supplier lists to drive consistency across the delivery of projects · * Ensures global standards and policies are successfully embedded across regions and incorporated into tailored recommendations /plans. * Oversees the engagement with Real Estate, Workplace Operations and Projects Director to gather relevant reports and information (including information from suppliers) to develop a central view of data across the portfolio * Leads on data governance and standards. * Works with the team to ensure that data related policies, processes and standards are followed Global Projects and Data Risk Management: * Responsible for ensuring projects are delivered safely, aligned to health, safety and environmental standards, internal policies and legislation. * Leads on resolution of construction and fit out and project management risks, supporting the Global projects director on strategic decisions on the appropriate course of action and escalating via the Global Projects Director to the VP, Corporate Real Estate & Workplace, when required. * Accountable for security of data stored within the central systems and on third party systems and ensures it complies with global GDPR requirements and Ipsen's data policies. * Acts as the main point of escalation for critical supplier performance issues/risks relating to projects and data analytics as required. Global Projects Sustainability Management * Responsible for ensuring Ipsen's approach to sustainability with regards to fit out, refurbishment and embodied carbon is integrated into all capital projects and day to day management of the portfolio including advice on certification - BREEAM, LEED etc and reporting. * Support in developing the project management delivery strategies to support Ipsen's reduction of CO2 emissions. Operational Excellence: * Supporting the team and the three pillars in CREW with administration such as PO creation and follow up, supplier registration, capturing requirements and reporting within the team and to key stakeholders in the group. * Embeds Compliance Culture across all regions of the business ensuring Integrity is actively applied in all initiatives. * Ensures to strictly adopt a culture of ethics and compliance; leading by example and appropriately challenging non-compliance. * Ensures adherence to Ipsen policies relating to Ethics and Compliance standards. HOW - Behavioural Competencies Required Specifically for this role, competences as per below is of high importance Excellence in Execution: * Planning and prioritizing work to meet commitments aligned with organizational goals. Consistently achieving results, even under tough circumstances. Ensures Accountability: * Holding self and others accountable to meet commitments. Customer (& Patient) Focus: * Building strong customer/patient relationships and delivering customer-centric solutions. Collaborates: * Building partnerships and working collaboratively with others to meet shared objectives. Communicates Effectively: * Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences HOW - Knowledge & Experience Knowledge & Experience (essential): * 5 years of experience within the Global Project Management field * Leading Projects and rolling out best practice * Project and Programme management experience required in relation to real estate and workplace projects * Pharma sector experience (not mandatory) * Excellent communications and presentation skills (active and passive). * Ability to operate independently and use own initiative Knowledge & Experience (preferred): * Pharma, or other (e.g. consumer) sector experience and knowledge - desirable Education / Certifications (essential): * Graduate or equivalent professional qualification and proven expertise Education / Certifications (preferred): * Nationally recognised Environmental, Health and Safety qualification - desirable Language(s) (essential): * Fluent in written and verbal business French and English #LI-MM1 #LI-hybrid Nous nous engageons à créer un lieu de travail où chacun se sent écouté, valorisé et soutenu, où nous incarnons " The Real Us*". La valeur que nous accordons aux différentes perspectives et expériences motive notre engagement en faveur de l'inclusion et de l'égalité des chances. Lorsque nous intégrons des modes de pensée diversifiés, nous prenons des décisions plus réfléchies et découvrons des solutions plus innovantes. Ensemble, nous nous efforcons de mieux comprendre les communautés que nous servons. Cela signifie que nous voulons également vous aider à donner le meilleur de vous-même lorsque vous postulez à un poste chez nous. Si vous avez besoin d'aménagements ou d'aide pendant le processus de candidature, veuillez en informer l'équipe de recrutement. Ces informations seront traitées avec soin et n'auront aucune incidence sur le résultat de votre candidature. *Soyons nous-même

Full-time Description Better Living Inc., a premier independent building supply store and cabinetry design center, is seeking a motivated and highly organized individual for the position of Inventory and Administrative Coordinator. This dual-role position is crucial to the efficiency of our operations, combining essential clerical tasks with hands-on inventory and receiving duties. The ideal candidate will be a friendly, analytical, and highly organized team player who thrives in a fast-paced environment. Schedule Hours: 7:00 AM - 4:30 PM, Monday through Friday Responsibilities This role requires a balance of office and yard-based tasks, ensuring smooth administrative and inventory flow. Administrative & Purchasing Support Financial Documentation: Accurately match vendor invoices to corresponding purchase orders (PO's) for payment processing. Sales Team Assistance: Directly assist the sales team by generating and processing purchase orders, ensuring all details are captured correctly. Customer Service: Process and issue customer credit memos and perform cost adjustments as needed. Reporting: Analyze various operational reports (inventory, purchasing) to support management decision-making. Special Orders: Perform detailed data entry for complex special orders, ensuring accuracy of specifications and pricing. Purchasing: Assist in the procurement process, including generating and tracking purchase requests and orders for stock and non-stock items. Receiving & Inventory Operations Receiving Deliveries: Coordinate and perform the physical receiving of incoming materials and products. Check-In Process: Review and verify received inventory against the PO check-in sheet and original order documentation to ensure accuracy of quantity and condition. Material Handling: Safely utilize a hand truck and manual pallet jack to move and organize materials within the receiving area and warehouse. Inventory Control: Assist with maintaining accurate inventory counts and locations. Lumber Yard Interaction: Coordinate with the lumber yard staff and spend occasional time outdoors in the yard for receiving and inventory tasks, requiring the ability to work in year-round weather conditions. Why Join Better Living Inc.? Better Living Inc. has been a cornerstone of the community since 1893, providing high-quality building materials, lumber, and cabinetry. Join a dedicated, family-owned business with a long-standing commitment to customer satisfaction and community. Requirements Experience: Proven experience in an administrative, clerical, or inventory-focused role is strongly preferred. Experience with purchasing/receiving processes is a plus. Personal Skills: Must possess a friendly demeanor and strong interpersonal skills for effective interaction with the sales team, yard staff, vendors, and customers. Analytical Ability: Strong capacity to be organized with exceptional attention to detail, especially for invoice matching and data entry. Physical Requirements: Ability to safely use a hand truck and manual pallet jack. The role requires physical activity and working in an environment that interacts with the outdoor lumber yard in all weather conditions. Must be able to lift up to 50 lbs. Technical Proficiency: Competence in standard office software (e.g., Microsoft Office Suite). Experience with inventory or accounting software is a benefit. * We are willing to train the right candidate.