Administrative Assistant jobs at EMCOR Group - 291 jobs

A nationally recognized fraternal and civic organization with historic roots and a modern operational footprint is seeking an Executive Assistant to support its Director and headquarters leadership team. This role blends high-level executive assistance with office management, serving as a central point of coordination for a small, distributed team. This is an on-site position ideal for an experienced Executive Assistant who thrives in structured environments, values discretion, and excels at keeping leadership and operations functioning at an optimal level. Requirements · BA/BS from a competitive U.S. college · Minimum of 3 years' experience as an Executive Assistant or senior administrative professional · Strong proficiency with Asana, Microsoft Suite, and either Google Workspace or Outlook · Proven ability to support senior leadership with professionalism and discretion · Highly organized, detail-oriented, and reliable Responsibilities · Provide direct administrative support to the National Director and C-Suite leadership · Manage complex calendars, scheduling, and domestic travel · Coordinate communication with internal teams and external stakeholders, including senior leadership and partners · Prepare meetings, agendas, materials, and post-meeting summaries · Keep central office organized, stocked and running smoothly · Ensure smooth day-to-day headquarters operations and office logistics · Manage and allocate shared workspaces for a hybrid team · Serve as point of contact for vendors and service providers There is room for growth in this position. M-F, 10am-3pm $40/hour

RESPONSIBILITES: Executive & Leadership Support: Provide confidential administrative support to senior executives and leadership team members. Attend leadership meetings to take meeting notes, document follow-up actions, and manage scheduling of subsequent discussions. Help execute and coordinate follow-up activities after leadership meetings, ensuring accountability and continuity. Consolidate global KPIs and prepare reports and presentation content for leadership reviews. Assist with project support related to acquisitions, including communications, notifications, and coordination with stakeholders regarding leases, permits, etc. Technology & Presentation Support: Create and support PowerPoint presentations, Excel analysis, and other materials for leadership updates, AOP meetings, and corporate or employee presentations. Leverage AI and other advanced tools to support productivity, automation, and efficiency across administrative tasks. Act as a technology resource to help streamline internal workflows. Meeting & Event Coordination: Coordinate off-site meetings (e.g., venues, hotels, catering, invitations). Organize all-employee meetings: schedule invites, arrange breakfast and refreshments, IT setup, and post-event surveys. Order meals for production staff and meetings (e.g., Seth). Coordinate and execute internal events (e.g., Blood Drive, Veteran's Day Breakfast, Thanksgiving Luncheon). Administrative & Office Support: Prepare and submit expense reports. Create and submit Pcard forms with receipts. Order non-stock office supplies and flowers for employee occasions (e.g., funerals, new baby, get well). Manage Visas and Passport renewals. Act as an on-site notary when required. Documentation & Contract Management: Maintain and submit CERs through DocuSign. Upload and manage contracts in Ironclad; send templates to partners and submit for review/signing. Support document handling in DocuSign (e.g., SIPs, contract amendments). Assist with special projects related to contract or procedural updates. HR & Employee Support: Update organizational charts and HR slides (e.g., new hires, promotions, anniversaries). Handle new hire processes: send training agendas, job descriptions, organizational announcements, and calendar reminders for 30-60-180-day reviews. Send 30-60-180 Day Review surveys via Qualtrics. Submit and manage Service Award documentation and purchases. Maintain the United Airlines Corporate Program. Communications: * Send internal communications: meeting reminders, announcements, and updates. * Serve as the point of contact for arranging internal logistics and communications across departments. Required Qualifications: High school diploma or equivalent; Associate's or Bachelor's degree preferred. Minimum 3 years of administrative experience supporting multiple teams or departments. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with DocuSign, Ironclad, and Qualtrics is a plus. Strong organizational skills and attention to detail. Ability to handle confidential information with discretion. Excellent verbal and written communication skills. Customer-service orientation and ability to interact professionally with all levels of staff and external contacts. Preferred Skills: Prior experience supporting HR or People Operations functions. Event planning or coordination experience. Knowledge of basic accounting principles (for expense reports, Pcard forms). Certification as a Notary Public. WORKING CONDITIONS: The noise level in the work environment is moderate (office) to loud (production area). PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The position requires frequent sitting and occasional standing and walking, stooping and reaching/working overhead. The employee must occasionally move/lift up to 25 lbs. Average hearing and vision is required. Disclaimer: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. EOE/AA/M/F/Vet/Disability

Are you enthusiastic about safe excavation and skilled in the assistance of operating hydrovac equipment? Join the Badger team as an Assistant Hydrovac Operator! In this role, you'll use high-pressure water and vacuum systems to dig precisely and efficiently, uncover utilities, and contribute to various construction projects. If you're detail-oriented, safety-conscious, and ready to be part of essential infrastructure work, apply now to join our dedicated team. Pay rate for this position starts at $20.00 per hour and goes to $23.00 per hour after completion of training.

Owner of Capital Equity company seeks Executive Assistant to support his highly demanding work life. He owns four companies, has partial stakes in many more, is hands-on and his concerns are growing. He needs someone who can provide solid, comprehensive support, who doesn't get overwhelmed by varied demands, who doesn't show stress, who gets things right, who works relatively long hours and who is available at other times when needed. He is a focused, high-stakes person. Requirements BA/BS from US college or equivalent Minimum 8 years' EA experience Minimum 3 years' C-level EA experience MS Office, Google Workspace, Tech fluency Being good with logistics Capacity for concierge-level support Responsibilities Heavy calendar Domestic & International Travel, Commercial & Private Composing detailed flawless itineraries Gatekeeping Coordination with teams Meeting planning: agendas, summaries Personal assistance M-F 7:30am-5pm $150K-$185K/year

The HR Administrative Assistant supports the Human Resources team by handling essential administrative tasks that keep HR processes organized, accurate, and running smoothly. This role works closely with HR and Operations partners to manage employee data, respond to general inquiries, and support key HR initiatives. It's a great opportunity for someone who is detail-oriented, organized, and interested in growing their career in Human Resources within a people-first organization. Qualifications & Requirements: HR-related experience preferred Minimum one year of Data Entry experience, familiarity with Oracle Cloud preferred Strong attention to detail, time management, and organizational skills Ability to be flexible, manage multiple priorities and meet deadlines in a fast-paced environment Solid PC skills, proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) Indicators & Attributes for Success: Attention to detail Ability to stay on task and follow through Safety conscious Customer/Client focus Positive attitude Prioritization & organizational skills Accountability Ethical practice Strong team-player Primary Responsibilities: Coordinates with HR and Operations team members to resolve questions, inconsistencies, discrepancies, or missing data in Oracle. Identifies issues with data to work towards resolution with HR and Operations team members. Completes UI (Unemployment Insurance) requests. Assists with compiling needed information for UI hearings. Completes non-DOT verification of employment. Verifies and submits Referral Bonus forms to Payroll. Assists with administration. Assists HR and Benefits in special projects. Distributes mail that comes to the Denver and Houston offices. Oversees document management and record maintenance within Oracle. Addresses general employee inquiries. Monitors HR inbox to address general questions and escalates, as needed. Organizes EEO and I9 documents in Oracle. Answers phone calls regarding applications. Other Duties: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice. Working Conditions/Environment: Operates in a professional and/or business casual office environment. Routinely uses standard office equipment such as laptops, photocopiers/scanners, and smartphones. Evening and weekend work may be required as job duties demand. Salary: $55,000/YR - $60,000/YR Compensation for the role will depend on a number of factors, including a candidate's qualifications, skills, competencies, and experience and may fall outside of the range shown. Benefits: At LOS, our total employee benefits include, but are not limited to, the following: Medical, Dental, Vision, Prescription Drug (Rx) Voluntary Life Insurance for Employee, Spouse, & Child(ren) Employee Basic Life and AD&D Insurance - Company Paid Short Term & Long Term Disability - Company Paid 401(k) or Roth 401(k) Retirement Plan, plus a company match Parental Leave Flexible Paid Time Off And many other benefits not listed here AT LIBERTY WE BELIEVE IN OUR PEOPLE. We continually invest in hiring, training and retaining the best and brightest individuals for our team. Year-after-year Liberty's employee turnover rates are substantially lower than that of our industry. All Liberty team members are incentivized and committed to building long-term value and success. From company-sponsored events to a strong investment in the communities where we live and operate, we believe in putting people first.

Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of nearly 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description AECOM Technical Services, Inc. is seeking a Project Management (PM) in Austin, TX. Job Details: Identify potential project problems and opportunities in a proactive manner. Develop alternatives and optimize approach to mitigate problems. Manage project resources. Generally working under the supervision of Senior Project Manager/Program Manager or above, or a Regional Manager. Identify potential project problems or opportunities in a proactive manner, analyze the issues using all appropriate resources, develop alternatives and arrive at the most optimum approach to mitigate problems or exploit opportunities. Make sound, well-informed and objective decisions relating to assigned project with a strong understanding of the impact and implications of decisions. Advise and mentor less experienced staff on project management skills. Understand stakeholders by anticipating their needs and ensure work results will have positive impact. Develop CPM schedule logic for engineering, procurement and construction as well as command of cornerstone scheduling system. Resource load schedule and perform remedial schedule risk analysis. Responsible for assembling data for schedule updating. Construction contracting and scheduling implications of contract terms. Measure progress and review invoices of contractors. Perform project management tasks on behalf of the client for select client offices in region. Manage engagement, schedule, risks, and budgets for delivery of the cyber security remediation program. Manage the designer and the remediation of vendors/contractors. Support a program of between 7 and 11 projects within region. Follow processes as outlined and defined by the client in very thorough Method of Procedure (MOP) documents for the PM, the designer, and vendors. Carry out an existing documented process. Manage the project using the client's online tools. Manage the completion of the project to the established budget. Telecommuting permitted multiple days per week within the Austin, Texas metropolitan area. Full-time. Qualifications * Candidates must have a Bachelor's degree in Civil Engineering, Construction Management, Construction Engineering, or related field and 5 years in the job offered or a related occupation. * Alternatively, employer will accept a Master's in Civil Engineering, Construction Management, Construction Engineering, or related field and 2 years in the job offered or a related occupation Position requires: Engineering principles Project scheduling Developing construction logic Calculating and analyzing design and construction activity productivity Cost estimating Reading and interpreting engineering design drawings and specifications Interpreting construction contracts Primavera P6 Project management information systems including eBuilder, Procore, and Kahua Data analytics Construction management Additional Information All your information will be kept confidential according to EEO guidelines. About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients' complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you've always envisioned. Here, you'll find a welcoming workplace built on respect, collaboration and community-where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

The Administrative Assistant III provides analytical and specialized administrative support to relieve executive, administrative and line managers of complex details and advanced administrative duties. In this role, one provides daily administrative tasks to support a specialized function(s) of the organization. Position Responsibilities * Scheduling meetings and coordinate meeting logistics, including luncheons * Documenting technical meetings and follow up on action items/commitments * Working jointly with project leads to ensure proper information and documentation transfer throughout the life of a project * Scheduling calendars and handling travel and logistical issues for team members * Assisting in preparation of Consulting Agreements, Non-Disclosure Agreements, Staffing Requisitions, etc. * Preparing and tracking Purchase Requisitions and Expense reports * Contacts company personnel at all organizational levels to gather information and prepare reports, while maintaining confidentiality * Coordinates activities between departments and outside parties * Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice Basic Qualifications (Required Skills & Experience) * Minimum of 3-5 years' experience as an Administrative Assistant * High School diploma or GED Equivalent required is required or equivalent combination of experience and education * Experienced in researching, organizing and coordinating multiple clerical projects within tight deadlines * Experienced and proficient with Microsoft applications (Word, Excel, PowerPoint, Visio). * Previous experience working in aerospace industry is desired Other Qualifications & Desired Competencies * Consistently demonstrates effective communication skills - written and verbal. * Maintains a professional demeanor with a high level of customer service * Consistent in demonstrating sound organization, prioritization, multi-tasking and planning skills while efficiently prioritizing work load * Skilled at follow-up/follow-through while maintaining professionalism * Exhibits strong interpersonal skills and works well with all level of employees up to Senior Management * Applies acquired job skills and company policies and procedures to complete assigned tasks * Consistently follows established procedures on routine work and typically requires instructions only on new assignments * Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties * Displays strong initiative and drive to accomplish goals and meet company objectives * Takes ownership and responsibility for current and past work products * Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company * Focuses on teamwork and puts the success of the team above one's own interests Physical Demands * Ability to work in an office environment (Constant) * Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent) * Uses hands and fingers to handle, control or feel objects (Frequent) * Bending, crouching, kneeling and reaching to file and maintain files (Frequent) * Ability to lift and carry objects of varying sizes and shapes up to 5-10 pounds (Occasional) Clearance Level No Clearance The salary range for this role is: $24 - $34 AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate's work experience, education/training, and key skills. ITAR Requirement: This position requires access to information that is subject to compliance with the International Traffic Arms Regulations ("ITAR") and/or the Export Administration Regulations ("EAR"). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment's determination that it will be able to obtain an export license in a time frame consistent with AeroVironment's business requirements. A "U.S. person" according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements. Benefits: AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit: ********************************** We also encourage you to review our company website at ******************** to learn more about us. Principals only need apply. NO agencies please. Who We Are Based in California, AeroVironment (AVAV) is a global leader in unmanned aircraft systems (UAS) and tactical missile systems. Founded in 1971 by celebrated physicist and engineer, Dr. Paul MacCready, we've been at the leading edge of technical innovation for more than 45 years. Be a part of the team that developed the world's most widely used military drones and created the first submarine-launched reconnaissance drone, and has seven innovative vehicles that are part of the Smithsonian Institution's permanent collection in Washington, DC. Join us today in developing the next generation of small UAS and tactical missile systems that will deliver more actionable intelligence to our customers so they can proceed with certainty - and succeed. What We Do Building on a history of technological innovation, AeroVironment designs, develops, produces, and supports an advanced portfolio of unmanned aircraft systems (UAS) and tactical missile systems. Agencies of the U.S. Department of Defense and allied military services use the company's hand-launched UAS to provide situational awareness to tactical operating units through real-time, airborne reconnaissance, surveillance, and target acquisition. We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status. ITAR U.S. Citizen, U.S. Permanent Resident (Green Card holder), asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) or a person approved for an export license from the appropriate governing agency.

The **Administrative Assistant III** provides analytical and specialized administrative support to relieve executive, administrative and line managers of complex details and advanced administrative duties. In this role, one provides daily administrative tasks to support a specialized function(s) of the organization. **Position Responsibilities** + Scheduling meetings and coordinate meeting logistics, including luncheons + Documenting technical meetings and follow up on action items/commitments + Working jointly with project leads to ensure proper information and documentation transfer throughout the life of a project + Scheduling calendars and handling travel and logistical issues for team members + Assisting in preparation of Consulting Agreements, Non-Disclosure Agreements, Staffing Requisitions, etc. + Preparing and tracking Purchase Requisitions and Expense reports + Contacts company personnel at all organizational levels to gather information and prepare reports, while maintaining confidentiality + Coordinates activities between departments and outside parties + Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice **Basic Qualifications (Required Skills & Experience)** + Minimum of 3-5 years' experience as an Administrative Assistant + High School diploma or GED Equivalent required is required or equivalent combination of experience and education + Experienced in researching, organizing and coordinating multiple clerical projects within tight deadlines + Experienced and proficient with Microsoft applications (Word, Excel, PowerPoint, Visio). + Previous experience working in aerospace industry is desired **Other Qualifications & Desired Competencies** + Consistently demonstrates effective communication skills - written and verbal. + Maintains a professional demeanor with a high level of customer service + Consistent in demonstrating sound organization, prioritization, multi-tasking and planning skills while efficiently prioritizing work load + Skilled at follow-up/follow-through while maintaining professionalism + Exhibits strong interpersonal skills and works well with all level of employees up to Senior Management + Applies acquired job skills and company policies and procedures to complete assigned tasks + Consistently follows established procedures on routine work and typically requires instructions only on new assignments + Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties + Displays strong initiative and drive to accomplish goals and meet company objectives + Takes ownership and responsibility for current and past work products + Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company + Focuses on teamwork and puts the success of the team above one's own interests **Physical Demands** + Ability to work in an office environment (Constant) + Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent) + Uses hands and fingers to handle, control or feel objects (Frequent) + Bending, crouching, kneeling and reaching to file and maintain files (Frequent) + Ability to lift and carry objects of varying sizes and shapes up to 5-10 pounds (Occasional) **Clearance Level** No Clearance The salary range for this role is: $24 - $34 AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate's work experience, education/training, and key skills. **ITAR Requirement:** _T_ _his position requires access to information that is subject to compliance with the International Traffic Arms Regulations ("ITAR") and/or the Export Administration Regulations ("EAR"). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment's determination that it will be able to obtain an export license in a time frame consistent with AeroVironment's business requirements. A "U.S. person" according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements._ **Benefits** : AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit: ********************************* . We also encourage you to review our company website at ******************** to learn more about us. Principals only need apply. NO agencies please. **Who We Are** Based in California, AeroVironment (AVAV) is a global leader in unmanned aircraft systems (UAS) and tactical missile systems. Founded in 1971 by celebrated physicist and engineer, Dr. Paul MacCready, we've been at the leading edge of technical innovation for more than 45 years. Be a part of the team that developed the world's most widely used military drones and created the first submarine-launched reconnaissance drone, and has seven innovative vehicles that are part of the Smithsonian Institution's permanent collection in Washington, DC. Join us today in developing the next generation of small UAS and tactical missile systems that will deliver more actionable intelligence to our customers so they can proceed with certainty - and succeed. **What We Do** Building on a history of technological innovation, AeroVironment designs, develops, produces, and supports an advanced portfolio of unmanned aircraft systems (UAS) and tactical missile systems. Agencies of the U.S. Department of Defense and allied military services use the company's hand-launched UAS to provide situational awareness to tactical operating units through real-time, airborne reconnaissance, surveillance, and target acquisition. _We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status._ **ITAR** U.S. Citizen, U.S. Permanent Resident (Green Card holder), asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) or a person approved for an export license from the appropriate governing agency. **About AV:** **AV isn't for everyone. We hire the curious, the relentless, the mission-obsessed. The best of the best.** We don't just build defense technology-we redefine what's possible. As the premier autonomous systems company in the U.S., AV delivers breakthrough capabilities across air, land, sea, space, and cyber. From AI-powered drones and loitering munitions to integrated autonomy and space resilience, our technologies shape the future of warfare and protect those who serve. Founded by legendary innovator Dr. Paul MacCready, AV has spent over 50 years pushing the boundaries of what unmanned systems can do. Our heritage includes seven platforms in the Smithsonian-but we're not building history, we're building what's next. **If you're ready to build technology that matters-with speed, scale, and purpose-there's no better place to do it than AV.** **Careers at AeroVironment (*****************************************

The Administrative Assistant III provides analytical and specialized administrative support to relieve executive, administrative and line managers of complex details and advanced administrative duties. In this role, one provides daily administrative tasks to support a specialized function(s) of the organization. Position Responsibilities Scheduling meetings and coordinate meeting logistics, including luncheons Documenting technical meetings and follow up on action items/commitments Working jointly with project leads to ensure proper information and documentation transfer throughout the life of a project Scheduling calendars and handling travel and logistical issues for team members Assisting in preparation of Consulting Agreements, Non-Disclosure Agreements, Staffing Requisitions, etc. Preparing and tracking Purchase Requisitions and Expense reports Contacts company personnel at all organizational levels to gather information and prepare reports, while maintaining confidentiality Coordinates activities between departments and outside parties Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice Basic Qualifications (Required Skills & Experience) Minimum of 3-5 years' experience as an Administrative Assistant High School diploma or GED Equivalent required is required or equivalent combination of experience and education Experienced in researching, organizing and coordinating multiple clerical projects within tight deadlines Experienced and proficient with Microsoft applications (Word, Excel, PowerPoint, Visio). Previous experience working in aerospace industry is desired Other Qualifications & Desired Competencies Consistently demonstrates effective communication skills - written and verbal. Maintains a professional demeanor with a high level of customer service Consistent in demonstrating sound organization, prioritization, multi-tasking and planning skills while efficiently prioritizing work load Skilled at follow-up/follow-through while maintaining professionalism Exhibits strong interpersonal skills and works well with all level of employees up to Senior Management Applies acquired job skills and company policies and procedures to complete assigned tasks Consistently follows established procedures on routine work and typically requires instructions only on new assignments Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties Displays strong initiative and drive to accomplish goals and meet company objectives Takes ownership and responsibility for current and past work products Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company Focuses on teamwork and puts the success of the team above one's own interests Physical Demands Ability to work in an office environment (Constant) Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent) Uses hands and fingers to handle, control or feel objects (Frequent) Bending, crouching, kneeling and reaching to file and maintain files (Frequent) Ability to lift and carry objects of varying sizes and shapes up to 5-10 pounds (Occasional) Clearance Level No Clearance The salary range for this role is: $24 - $34 AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate's work experience, education/training, and key skills. ITAR Requirement: T his position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment's determination that it will be able to obtain an export license in a time frame consistent with AeroVironment's business requirements. A “U.S. person” according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements. Benefits: AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit: ********************************** We also encourage you to review our company website at ******************** to learn more about us. Principals only need apply. NO agencies please. Who We Are Based in California, AeroVironment (AVAV) is a global leader in unmanned aircraft systems (UAS) and tactical missile systems. Founded in 1971 by celebrated physicist and engineer, Dr. Paul MacCready, we've been at the leading edge of technical innovation for more than 45 years. Be a part of the team that developed the world's most widely used military drones and created the first submarine-launched reconnaissance drone, and has seven innovative vehicles that are part of the Smithsonian Institution's permanent collection in Washington, DC. Join us today in developing the next generation of small UAS and tactical missile systems that will deliver more actionable intelligence to our customers so they can proceed with certainty - and succeed. What We Do Building on a history of technological innovation, AeroVironment designs, develops, produces, and supports an advanced portfolio of unmanned aircraft systems (UAS) and tactical missile systems. Agencies of the U.S. Department of Defense and allied military services use the company's hand-launched UAS to provide situational awareness to tactical operating units through real-time, airborne reconnaissance, surveillance, and target acquisition. We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status. ITAR U.S. Citizen, U.S. Permanent Resident (Green Card holder), asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) or a person approved for an export license from the appropriate governing agency.

This is a full-time, on-site role based in Pasadena, TX for an Executive/Personal Assistant. Responsibilities include providing administrative support for executives, managing their schedules, coordinating meetings, and performing a range of clerical and personal assistance tasks. The individual will handle communications, prioritize workflows, maintain organized records, and ensure seamless day-to-day operations for the executives they support. Job Duties Own and manage the schedules/calendars for the Chief Executive Officer/Founder, the Chief Strategy Officer and the Chief Operating Office Filter and handle meeting requests for these executives, ensuring that the right people are prioritized at the right time Proactively handle lunch orders, planning ahead and knowing what each executive needs before they ask Communicate outside of business hours, to ensure each executive is on time, informed and redirected as schedules change Book and coordinate travel, domestic and international Handle any personal tasks requested by each executive Willingly take on any additional duties as requested, while seeking additional ways to make each executive's life run smoother Accountabilities/Results/Success for this role Ensures that the CEO, COO and CSO are making the biggest impacts possible in their roles by ensuring their time and resources are allocated to working on the most important and urgent strategic priorities for the organization. Required Qualifications/Skills/Competencies Experience in Personal Assistance and Executive Administrative Assistance, supporting 2 or more executives simultaneously Exceptional in personal demeanor and appearance Strong Communication skills for liaising with internal and external stakeholders Proficiency in calendar management and scheduling tasks Proficiency in clerical skills, including organization, filing, and correspondence Excellent time management and problem-solving abilities High level of discretion and professional demeanor Proficiency/advanced in standard office software and tools Benefits The Complete You Health, vision, and dental insurance, life insurance, 401(k) matching, paid time off (PTO), nine paid holidays, 8 hours of volunteer paid time off (VPTO), and maternity and parental leave. Campus Perks Onsite gym with full amenities, walking workstations, free parking, mini mart/snack machines, gourmet coffee machines, multiple indoor and outdoor collaboration areas, huddle rooms, deep workspaces, and lactation facilities. Company Celebrations Quarterly town hall and fellowships, length of service awards where employees receive additional paid time off and bonuses to cover travel expenses for anniversary milestone trips (5, 10, and 15 years). Empowering You for Success Opportunity to participate in customer-focused project management groups (PODs) that help facilitate collaboration and project support, access to company technology stack of Microsoft Office 365 Suite and MS Teams, comprehensive onboarding, on-demand training, regular lunch and learns, supervisor and accountability training, leadership development programs, continuous learning opportunities, and more. About Pinnacle Headquartered in Pasadena, Texas, Pinnacle is focused on helping industrial facilities improve reliability performance, resulting in increased production, optimized spend, and improved process safety and environmental impact. Pinnacle bridges the gap between data and reliability decisions by combining reliability engineering expertise with data science and technology. Pinnacle is privately held and has been consistently recognized for its growth by Inc. Magazine, the Houston Business Journal, and more. Working Environment Conditions may include working inside and/or outside. May work around office machinery with moving parts and moving objects. Working near radiant and electrical energy. Working closely with others or working alone. Working extended or irregular hours and travelling by all possible modes of transportation. Physical Job Requirements Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, lift and carry under 30 lbs., and perceive depth. Tools and PPE Requirements Equipment (machines, tools, devices) used in performing the essential job function include but not limited to computers and related equipment, calculators, copiers, fax machines, and telephone. Limitations and Disclaimer This describes the general job duties, accountabilities and physical requirements associates with the position; it is not an exhaustive list of all the duties, accountabilities, or skills required for the position. The general job duties, accountabilities and physical requirements associated with the position are subject to modification to reasonably accommodate individuals with disabilities. Some physical requirements may exclude individuals who pose a threat or risk to the health or safety to themselves or others. This job description neither states nor implies that the listed general job duties, accountabilities, and physical requirements associated with the position are the only tasks expected of an employee. An employee is also required to follow any other job-related instructions and perform any other job-related tasks requested by their supervisor and not in violation of any applicable laws, regulations, or rules. Requirements are representative of minimum levels of knowledge, skills, and abilities. To perform this job successfully, an employee must possess the abilities and aptitude to perform each duty, accountability, and physical requirement proficiently. Visa Sponsorship: Employment eligibility to work with Pinnacle in the U.S. is required. This employer will not sponsor any applicants for the following work visa in this job category: H-1B - Cap Subject (Change of Status or Consular Notification). Note that an H-1B Change of Employer is generally not considered to be Cap Subject. Pinnacle participates in E-Verify, a federal government system used to verify employment authorization and social security number of each new employee. Pinnacle is an equal employment opportunity employer and does not discriminate based on race, color, national origin, religion, gender identity, sexual orientation, sex, age, disability, veteran or military status, genetic information, or any other characteristic protected by applicable law.

Administrative Assistant Job Description Customer Service * Handle customer questions and information requests * Set up customer agreements in the transaction system * Take customer orders and schedule shipments * Coordinate customer orders with marketing and production staff * Maintain and utilize knowledge of carrier capability/availability/reliability and freight rates * If applicable, arrange transportation for customer shipments, including daily dispatching * Monitor shipped volumes relative to contract volumes and customer credit * Review daily transaction documents for completeness and accuracy * Resolve billing inquiries with customers and accounting staff Production Support * Enter receipt, shipment, & production data into the transaction system * Track inventory levels and order raw materials where appropriate * Handle administrative tasks and record keeping for product certification and regulatory compliance * Assist with reconciliation of the book to the physical inventory * Process invoices for payment and check requests, and resolve issues with Accounting * Be involved with or assist with the facilities driver certification process, contractor orientation, and visitor sign-in Office Management * Manage business information flows-internal reports, notices, etc. * Handle mail & shipping/receiving for the office and shipping product samples for the plant * Receive and direct visitors * Maintain hard-copy and electronic files for transactions, production, compliance, and related activities. * Maintain employment postings, business licenses, and other postings required by law * Maintain IT accounts, computer equipment, and office machines * Purchase office supplies and services * Maintain office housekeeping * Maintain office emergency response information & supplies -1st aid station, postings, materials * If applicable, process hourly timecards and submit to Payroll * If applicable, help organize and manage promotional information and material for Marketing Email your resume. No Walk-ins or Phone Calls will be accepted. Applicants will be contacted for interviews. Employment offer contingent upon pre-employment drug test, background check, and MVR. Ergon Asphalt and Emulsions, Inc. Produce and distribute various liquid asphalt products to the paving industry. We are an EEO/AAP Employer We are a great company with great pay and great benefits. Ergon Asphalt & Emulsions is a relationship-driven company that values each employee's willingness to learn and contribute to the team. We are family-owned with locations throughout the U.S. and Mexico, but we pride ourselves on maintaining a small-company feel. Ergon offers a competitive benefits package: 401(k), Health, Life, Dental, Holidays, Vacation, Sick Leave, Tuition Assistance, and Profit Sharing Ergon is an EEO/AAP Employer. Email your resume. No Walk-ins or Phone Calls will be accepted. Applicant will be contacted for interviews. Employment offer contingent upon pre-employment drug test, background check, and MVR.

Responsible for completing daily office activities of the feed location. Perform excellent customer service, assist with taking orders, billing, inventory, and all other daily tasks of the feed office. Duties & Responsibilities: * Take incoming phone calls and provide exceptional customer service via phone and in store. * Enter all incoming ingredients into the system with cost. * Make feed tags (changes or new) for medication , minerals, etc. * Make monthly inventory adjustments. * Prepare and complete feed billing. * Respond to customer and employee emails as required. * Distribute incoming mail to necessary recipients. * Manage inbound and outbound grain shipments for customers coming across the truck scale. Grade grain and record test data such as weights, daily inputs, and verification of accuracy. * Complete housekeeping duties to maintain office cleanliness. SDS (Scheduled Delivery System) Coordinating: * Effectively promote and aid in implementation of United Cooperatives' scheduled delivery system (SDS). Take orders for delivery, educate customers and prospects on the value, and use of SDS, coordinate with SDS truck driver on customer needs and expectations, build and grow SDS database and data sheets for use in sales efforts by SDS phone marketers. Fill in for SDS phone marketer as needed.

ABW Technologies, Inc. is a leader in the Aerospace, Defense, and Energy industries. Our diversity allows us to maintain a high level of production during any downturn or difficult time. If you're looking for a career that offers high pay and outstanding benefits, we have a job opportunity for you! We are looking for a pleasant professional to assist with various duties throughout the company. Duties may include answering telephones, greeting guests, filing, assist accounting department, office organization, creating grammatically correct communications, and data entry. Must have 2-3 years of experience with MS Office products including Excel, Word and Outlook. ABW offers above industry standard pay and benefits. Benefits include health, dental & vision insurance, voluntary benefits, including short- & long-term disability and life insurance. We offer a 401k plan with excellent match.

Job Description ABW Technologies, Inc. is a leader in the Aerospace, Defense, and Energy industries. Our diversity allows us to maintain a high level of production during any downturn or difficult time. If you're looking for a career that offers high pay and outstanding benefits, we have a job opportunity for you! We are looking for a pleasant professional to assist with various duties throughout the company. Duties may include answering telephones, greeting guests, filing, assist accounting department, office organization, creating grammatically correct communications, and data entry. Must have 2-3 years of experience with MS Office products including Excel, Word and Outlook. ABW offers above industry standard pay and benefits. Benefits include health, dental & vision insurance, voluntary benefits, including short- & long-term disability and life insurance. We offer a 401k plan with excellent match.

**Administrative Assistant (Radiation Protection/Chemistry) - Plant Hatch** This position will provide clerical support to the Radiation Protection and Chemistry departments at Plant Hatch in Baxley, GA. Job duties include, but are not limited to, the following: supporting the RP Manager, Chemistry Manager and department as needed, timekeeping, ordering department office supplies, coordinating travel arrangements, coordinating various events/meetings, filing, typing, preparing expense reports, coordinating special projects, scanning and submitting quality records, scheduling appointments/ meetings and other administrative duties. This position will also provide back-up support to the other Administrative Assistants across the site. This position will support refueling outages as needed. **Job Experience & Education** + High School diploma or GED is required, higher level education preferred + Minimum two (2) years secretarial/administrative work experience required + Five (5) years secretarial/administrative work experience preferred **Knowledge, Skills & Abilities** + Must be proficient in Microsoft Office applications (Outlook, Excel, Word, & Power Point) + Proficiency with Microsoft 365 suite preferred + Proficiency in Nitro/Adobe Acrobat preferred + Experience with volume printing and scanning systems and software preferred + Working knowledge of an electronic timekeeping system is preferred + Understanding of Quality Assurance Records is desirable + Working knowledge of Documentum D2 is preferred + Working knowledge of MAXIMO is preferred + Working knowledge of Oracle is preferred + Must be a proficient typist + Must possess effective written and oral communication skills + Experience handling multiple projects, high volume workload, working in a fast paced and team environment is preferred + Ability to learn industry specific software in assigned areas + Handling a high level of customer interface in person and over the telephone with a high degree of professionalism **Other Requirements** + Must successfully qualify on both the SHL Clerical Test, and if invited, a Microsoft Office Skills Test. + Any applicant accepting this position will be required to meet background and screening and NRC Fitness for Duty requirements for Unescorted Authorized Access to commercial nuclear power facilities. **Behavioral Attributes** + Superior performance + Strong teamwork skills + Attention to detail + Ethical behavior + Strong customer focus + Self-starter, innovative, responsive, resourceful, flexible + Must possess good communication, organizational, and interpersonal skills Employees of Southern Company and Southern Nuclear exemplify Southern Company Values, which are actions and behaviors that are modeled in their everyday work-life. Candidates for employment are also expected to exhibit these attributes. What we seek are individuals who exhibit: + Safety First - We actively care about the safety and well-being of our employees, customers, and communities. Safely approaching every job, every day, always comes first. + Intentional Inclusion - We are One Team, working to foster a culture of belonging and ensuring our diverse team feels valued. Investing in an equitable culture benefits employees, customers, communities, and shareholders. + Act with integrity - We act with honesty, respect, and fairness, demonstrating trustworthiness in all we do. We are true to our word and follow through on our commitments. + Superior Performance - We keep customers at the center of everything we do, with a focus on continuous improvement. We provide exceptional service, delivering innovative solutions that benefit our customers, communities, investors, and the environment. **Southern Nuclear** , a subsidiary of Southern Company (NYSE: SO), is a leader among the nation's nuclear energy facility operators and an innovator in advanced nuclear technologies. Southern Nuclear is an essential part of Southern Company's energy portfolio, operating over 8,200 MW across eight nuclear energy units in Alabama and Georgia at the Joseph M. Farley Nuclear Plant near Dothan, Ala., the Edwin I. Hatch Nuclear Plant near Baxley, Ga., and the Alvin W. Vogtle Electric Generating Plant near Waynesboro, Ga. The company recently achieved commercial operation on Vogtle Units 3&4, representing an historic achievement for the nuclear industry and the country. Vogtle Units 3&4 are the first new nuclear units to reach commercial operation and be built in the United States in the last three decades. Southern Nuclear is a recognized leader in the industry in nuclear and fuel innovation, having been the first to deploy Accident Tolerant Fuels and winning over 10 consecutive Top Innovative Practice (TIP) Awards and eight EPRI awards. For more than 40 years, Southern Nuclear has operated nuclear energy facilities at the highest levels of safety and reliability, generating carbon-free electricity for millions of homes and businesses. The company's headquarters is in Birmingham, Ala. Twitter: @SouthernNuclear; Facebook: facebook.com/southernnuclear; *********************** Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit *********************** . Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here **************************************************** . Additional and specific details about total compensation and benefits will also be provided during the hiring process. Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law. Job Identification: 16727 Job Category: Administrative & Clerical Company: Southern Nuclear

Administrative Assistant (Radiation Protection/Chemistry) - Plant Hatch This position will provide clerical support to the Radiation Protection and Chemistry departments at Plant Hatch in Baxley, GA. Job duties include, but are not limited to, the following: supporting the RP Manager, Chemistry Manager and department as needed, timekeeping, ordering department office supplies, coordinating travel arrangements, coordinating various events/meetings, filing, typing, preparing expense reports, coordinating special projects, scanning and submitting quality records, scheduling appointments/ meetings and other administrative duties. This position will also provide back-up support to the other Administrative Assistants across the site. This position will support refueling outages as needed. Job Experience & Education High School diploma or GED is required, higher level education preferred Minimum two (2) years secretarial/administrative work experience required Five (5) years secretarial/administrative work experience preferred Knowledge, Skills & Abilities Must be proficient in Microsoft Office applications (Outlook, Excel, Word, & Power Point) Proficiency with Microsoft 365 suite preferred Proficiency in Nitro/Adobe Acrobat preferred Experience with volume printing and scanning systems and software preferred Working knowledge of an electronic timekeeping system is preferred Understanding of Quality Assurance Records is desirable Working knowledge of Documentum D2 is preferred Working knowledge of MAXIMO is preferred Working knowledge of Oracle is preferred Must be a proficient typist Must possess effective written and oral communication skills Experience handling multiple projects, high volume workload, working in a fast paced and team environment is preferred Ability to learn industry specific software in assigned areas Handling a high level of customer interface in person and over the telephone with a high degree of professionalism Other Requirements Must successfully qualify on both the SHL Clerical Test, and if invited, a Microsoft Office Skills Test. Any applicant accepting this position will be required to meet background and screening and NRC Fitness for Duty requirements for Unescorted Authorized Access to commercial nuclear power facilities. Behavioral Attributes Superior performance Strong teamwork skills Attention to detail Ethical behavior Strong customer focus Self-starter, innovative, responsive, resourceful, flexible Must possess good communication, organizational, and interpersonal skills Employees of Southern Company and Southern Nuclear exemplify Southern Company Values, which are actions and behaviors that are modeled in their everyday work-life. Candidates for employment are also expected to exhibit these attributes. What we seek are individuals who exhibit: Safety First - We actively care about the safety and well-being of our employees, customers, and communities. Safely approaching every job, every day, always comes first. Intentional Inclusion - We are One Team, working to foster a culture of belonging and ensuring our diverse team feels valued. Investing in an equitable culture benefits employees, customers, communities, and shareholders. Act with integrity - We act with honesty, respect, and fairness, demonstrating trustworthiness in all we do. We are true to our word and follow through on our commitments. Superior Performance - We keep customers at the center of everything we do, with a focus on continuous improvement. We provide exceptional service, delivering innovative solutions that benefit our customers, communities, investors, and the environment.

Administrative Assistant Job Description Customer Service Handle customer questions and information requests Set up customer agreements in the transaction system Take customer orders and schedule shipments Coordinate customer orders with marketing and production staff Maintain and utilize knowledge of carrier capability/availability/reliability and freight rates If applicable, arrange transportation for customer shipments, including daily dispatching Monitor shipped volumes relative to contract volumes and customer credit Review daily transaction documents for completeness and accuracy Resolve billing inquiries with customers and accounting staff Production Support Enter receipt, shipment, & production data into the transaction system Track inventory levels and order raw materials where appropriate Handle administrative tasks and record keeping for product certification and regulatory compliance Assist with reconciliation of the book to the physical inventory Process invoices for payment and check requests, and resolve issues with Accounting Be involved with or assist with the facilities driver certification process, contractor orientation, and visitor sign-in Office Management Manage business information flows-internal reports, notices, etc. Handle mail & shipping/receiving for the office and shipping product samples for the plant Receive and direct visitors Maintain hard-copy and electronic files for transactions, production, compliance, and related activities. Maintain employment postings, business licenses, and other postings required by law Maintain IT accounts, computer equipment, and office machines Purchase office supplies and services Maintain office housekeeping Maintain office emergency response information & supplies -1st aid station, postings, materials If applicable, process hourly timecards and submit to Payroll If applicable, help organize and manage promotional information and material for Marketing Email your resume. No Walk-ins or Phone Calls will be accepted. Applicants will be contacted for interviews. Employment offer contingent upon pre-employment drug test, background check, and MVR. Ergon Asphalt and Emulsions, Inc. Produce and distribute various liquid asphalt products to the paving industry. We are an EEO/AAP Employer We are a great company with great pay and great benefits. Ergon Asphalt & Emulsions is a relationship-driven company that values each employee's willingness to learn and contribute to the team. We are family-owned with locations throughout the U.S. and Mexico, but we pride ourselves on maintaining a small-company feel. Ergon offers a competitive benefits package: 401(k), Health, Life, Dental, Holidays, Vacation, Sick Leave, Tuition Assistance, and Profit Sharing Ergon is an EEO/AAP Employer. Email your resume. No Walk-ins or Phone Calls will be accepted. Applicant will be contacted for interviews. Employment offer contingent upon pre-employment drug test, background check, and MVR. Job Posted by ApplicantPro

Fenstermaker is seeking an entry-level Engineer Intern (E.I.) to support our Construction Administration/CE&I team on LADOTD and local public infrastructure projects. In this role, you'll assist with field operations and help ensure projects are built safely, correctly, and in accordance with plans and specifications. You'll work closely with project stakeholders while supporting documentation, pay estimates, and change-order reviews. This position also includes opportunities to mentor and support construction inspectors and promote jobsite safety, quality assurance, and environmental compliance. The E.I. will be a champion and leader of our company's core values while maintaining internal and external customer engagement and satisfaction. Some responsibilities include: * Assisting with CE&I field operations for LADOTD and local projects. * Monitoring contractor performance and supporting quality control activities. * Reviewing and processing reports, pay estimates, and change-order documentation. * Coordinating with clients, contractors, utility agencies, and testing laboratories. * Supporting and mentoring Construction Inspectors. * Promoting safety, quality, and environmental compliance on job sites. Job Requirements * Bachelor's degree (B.S.) from an accredited engineering curriculum with major concentration in Civil Engineering is required. * Previous industry experience in CE&I or roadway/bridge inspection * Basic understanding of construction techniques for roads, bridges, and utility systems * Valid driver's license * US citizenship or valid US work visa * Current Engineer Intern certification Why work for Fenstermaker? Our success is based on establishing lasting partnerships and providing innovative, high-quality products and services. We conduct our business ethically, honestly and with integrity in everything we do. Our core values define the way we do business. Family We treat everyone like family and put people over policy. We place an emphasis on safety and are supportive and empathetic in rough times. One Company We leverage our multi-disciplinary strength to benefit our clients. We communicate, collaborate and execute together, as a team. Customer Obsessed We treat others the way they want to be treated - with respect. We create unforgettable experiences and build lasting relationships and establish partnerships. Growth Mindset We believe growth creates opportunity and gives us the capability of building long-term careers. Be Different We encourage and reward innovation. We serve our clients in ways that make the competition irrelevant. We create a unique experience for our team members. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

About Us We are a mechanical contractor with construction experience encompassing a diverse range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories. Our mission is to deliver best-in-class mechanical systems through engineering, craftsmanship, and the relentless pursuit of innovation and safety. Job Summary Job Title: Project Assistant (Administrative) Location: Lima, Ohio 45801Reports to: Project ManagementFLSA Status: Non-Exempt ABOUT US: Upland Mechanical, Inc. is a wholly owned subsidiary of EMCOR Group. Inc. Upland is one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories. SUMMARYThe Project Assistant assists the company in meeting its objectives and goals by supporting the Project Manager and project team who is responsible for overseeing and directing assigned commercial construction projects taking appropriate actions to ensure projects are completed on time, within budget and with defined resources. The Project Assistant provides the required administrative support to the Project Manager and project team members to comply with Company procedures and practices as well as the upstream client/customer requirements. ESSENTIAL DUTIES AND RESPONSIBILITIESInclude the following. Other duties may be assigned. * Administratively assist with the execution and management of the terms of project contracts.Prepare and present computer-generated spreadsheets and reports. * Preparing documentation to include general correspondence, matrices, and records as they relate to project site operations. * At the direction of Project Manager perform administrative duties and responsibilities up to and including document control, electronic file management and email electronic management. * May be required to learn software platforms required for specific projects as mandated by the upstream client for the reporting of payroll, subcontractor and related project documentation. * Support in the planning and scheduling of project site meetings and events. * Comply with all company operating policies, procedures, and safety programs as established. * Ability to meet upstream contractual requirements for working on site full-time. SUPERVISORY RESPONSIBILITIESNone. QUALIFICATIONSTo perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PREFERRED EDUCATION AND EXPERIENCE * One to three years of receptionist or administrative experience in a professional environment. * One to three years of customers service skills. * High School Diploma or equivalency. COMPUTER SKILLS * Direct experience with Microsoft Office Word, and Excel. * Lotus Notes familiarity preferred. * Must be an experienced typist. REQUIRED ATTRIBUTESThe requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully. * Must possess excellent written and verbal communications skills, and organizational skills. * Must possess excellent customer service skills. * Must demonstrate ability to effectively organize and manage multiple projects * Must demonstrate technical skills in receptionist and related assignments. * Must demonstrate integrity in the execution of work assignments. * Strong attention to detail is required. * Must demonstrate ability to work independently and exhibit initiative in the execution of work assignments. * Must demonstrate commitment to company values. LANGUAGE SKILLSMust have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, general and subcontractors, and suppliers. PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee will be regularly required to commute to field locations. We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled. #UPLAND #LI-Onsite Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Affirmative Action Policy Please review our Affirmative Action Policy. Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.