Senior Office Assistant jobs at Emory Healthcare

- 28 jobs

The Carter Center: Sr. Administrative Assistant (Temporary)
Emory Healthcare/Emory University 4.3
Senior office assistant job at Emory Healthcare
**Discover Your Career at Emory University** Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. **Description** The Carter Center is a 501(c)(3), not-for-profit, nongovernmental organization founded in 1982 in Atlanta, GA, by former U.S. President Jimmy Carter and his wife, Rosalynn, in partnership with Emory University. The Center has helped to improve millions of lives in more than 80 countries by waging peace, fighting disease, and building hope. The Carter Center is guided by a fundamental commitment to human rights and the alleviation of human suffering. It seeks to prevent and resolve conflicts, enhance freedom and democracy, and improve health. The Carter Center collaborates with other organizations, public and private, in carrying out its mission around the world. Current information about the Center's many programs and activities are available at The Carter Center (***************************** . **SUMMARY:** The full-time temporary Senior Administrative Assistant will provide administrative support and assists with grants management and related fundraising activities for the Health and Peace Programs Development teams. The position reports to the Sr. Associate Director, Lead of Health Programs Development and will partner with other Health/Peace Programs Development gift officers to prepare for and participate in meetings, conduct grant proposal research, prepare briefings, and provide grants management support. Confidentiality is required. With prior approval by the Sr. Associate Director, Lead, it may be required to work some overtime hours based on the needs of the department, or occasionally work flexible hours during the week to attend early morning or evening events. **KEY RESPONSIBILITIES:** + Coordinates and prepares materials for meetings and special events, attends sessions, and records minutes for Programs Development, Donors, and Health and Peace Programs. + Supports grants management, including reviewing and processing agreements, tracking deliverables, and ensuring timely proposal and report submissions. + Assists with developing grant proposals, conducting research, drafting donor reports, and preparing related applications, status updates, and supporting documentation. + Prepares reports, briefings, charts, graphs, and maintains accurate recordkeeping, filing systems, spreadsheets, and databases (e.g., SharePoint, Teams, Unit4, Raiser's Edge). + Manages grants and reporting processes for assigned portfolios. + Drafts and edits correspondence and reports with minimal guidance. + May review incoming correspondence and identify items of special interest to manager or others. + May support administrative functions such as maintaining calendars, prioritizing meeting requests, and processing invoices. + Performs related duties as assigned. **MINIMUM QUALIFICATIONS:** + A high school diploma or equivalent, and six years of secretarial or administrative support experience, OR a bachelor's degree and one year of administrative support experience. + Proficient with word processing, spreadsheet, and presentation software applications. **PREFERRED QUALIFICATIONS:** + A bachelor's degree and experience working in development or fundraising for an international NGO, or related field. + Proficiency with Microsoft Office, SharePoint, and Raiser's Edge or similar fundraising and donor tracking platforms. + Strong proficiency with writing general business correspondence and communicating with internal and external stakeholders in + Experience with fundraising and grants management for an international program is helpful. NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to The Carter Center on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines. All non-exempt employees must reside within the state of Georgia. The Carter Center reserves the right to change remote work status with notice to employee. Applicants must be currently authorized to work in the United States for any employer. **Additional Details** Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: ************ (V) | ************ (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call ************ (Voice) | ************ (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination. **Connect With Us!** Connect with us for general consideration! **Job Number** _158509_ **Job Type** _Temporary Full-Time_ **Division** _The Carter Center_ **Department** _The Carter Center_ **Job Category** _Administrative and Business Support_ **Campus Location (For Posting) : Location** _US-GA-Atlanta_ **_Location : Name_** _Carter Center_ **Remote Work Classification** _N/A or Other_ **Health and Safety Information** _Not Applicable_
$40k-50k yearly est. 7d ago
Senior Executive Administrative Assistant, Surgical Services
Emory Healthcare/Emory University 4.3
Senior office assistant job at Emory Healthcare
**Be inspired** **.** **Be rewarded. Belong. At Emory Healthcare.** At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoingmentorshipand leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be. We provide: + Comprehensive health benefits that start day 1 + Student Loan Repayment Assistance & Reimbursement Programs + Family-focused benefits + Wellness incentives + Ongoing mentorship, _development,_ and leadership programs + And more **Description** JOB DESCRIPTION: + Under general supervision, responsible for advanced secretarial and administrative support for senior management and executives. + Requires continuous use of technical and business vocabulary, and a detailed knowledge of organization operations, organizational procedures, and personnel. + Relieves supervisor(s) of some administrative detail. + Within established guidelines, makes independent decisions regarding planning, organizing, and scheduling work. + May supervise and schedule clerical and secretarial staff. + May act as a spokesperson for departmental inquiries. MINIMUM QUALIFICATIONS: + Bachelor's degree in business administration, communications, or a related field OR Seven (7) years of office administration, senior secretarial or related experience in lieu of a Bachelors Degree. + If Bachelor's, 3 years office administration, senior secretarial or related experience. + Experience with PC software applications. Ability to type 60 wpm. PHYSICAL REQUIREMENTS (MediumMax 25lbs): up to 25 lbs, 0-33% of the work day (occasionally); 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly); Lifting 25 lbs max; Carrying of objects up to 25 lbs; Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks. ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks. **Additional Details** Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcare's Human Resources at *************************** . Please note that one week's advance notice is preferred. **Connect With Us!** Connect with us for general consideration! **Division** _The Emory Clinic_ **Campus Location** _Atlanta, GA, 30322_ **Campus Location** _US-GA-Atlanta_ **Department** _TEC Surgical Services Admin_ **Job Type** _Regular Full-Time_ **Job Number** _158367_ **Job Category** _Clerical & Administrative_ **Schedule** _8a-5p_ **Standard Hours** _40 Hours_ **Hourly Minimum** _USD $30.03/Hr._ **Hourly Midpoint** _USD $36.59/Hr._ Emory Healthcare is an Equal Employment Opportunity employer committed to providing equal opportunity in all of its employment practices and decisions. Emory Healthcare prohibits discrimination, harassment, and retaliation in employment based on race, color, religion, national origin, sex, sexual orientation, gender identity or expression, pregnancy, age (40 and over), disability, citizenship, genetic information, service in the uniformed services, veteran status or any other classification protected by applicable federal, state, or local law.
$30-36.6 hourly 7d ago
Senior Administrative Assistant - School of Medicine, Urology
Emory Healthcare/Emory University 4.3
Senior office assistant job at Emory Healthcare
**Discover Your Career at Emory University** Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. **Description** KEY RESPONSIBILITIES: + With minimal supervision, provides administrative support for a Chair or Assistant Dean of an academic or basic research unit or for an Assistant Vice President or Assistant Vice Provost (and above). + Oversees office operations and ensures office activities comply with policies and procedures. + Prepares or assists in the preparation of budgets, grant applications, proposals, status reports and financial statements. + Develops and maintains spreadsheets. + Initiates, processes and maintains records and invoices. + Keeps manager informed of account status, authorizes expenditures and identifies cost effective alternatives. + Maintains calendar, prepares daily schedule and prioritizes meeting requests for manager(s). + Ensures manager is appropriately prepared for daily activities. + Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events. + Prepares charts and graphs for reports and presentations. + Reviews incoming correspondence and identifies items of special interest to manager or others. + Screens items that can be routinely handled and prepares appropriate responses. + Based on a knowledge of the manager's views, composes, edits and types correspondence, reports and manuscripts under minimal guidance. + May take dictation or transcribe from a machine. + Maintains various databases and/or spreadsheets. + Sets up and organizes filing systems. + Answers, screens and routes incoming telephone calls. + May supervise or direct the work of other administrative clerical/secretarial employees. + Oversees ordering and maintenance of office supplies and forms. + May coordinate domestic or foreign travel arrangements. + Performs related responsibilities as required. MINIMUM QUALIFICATIONS: + A high school diploma or equivalent, and six years of secretarial or administrative support experience, OR a bachelor's degree and one year of administrative support experience. + Proficient with word processing, spreadsheet, and presentation software applications. NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Daily in office presence may be required as well as the ability to join meetings and department events before 8am and after 5pm. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee. **Additional Details** Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: ************ (V) | ************ (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call ************ (Voice) | ************ (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination. **Connect With Us!** Connect with us for general consideration! **Job Number** _151020_ **Job Type** _Regular Full-Time_ **Division** _School Of Medicine_ **Department** _SOM: Urology: Admin_ **Job Category** _Administrative and Business Support_ **Campus Location (For Posting) : Location** _US-GA-Atlanta_ **_Location : Name_** _Emory Campus-Clifton Corridor_ **Remote Work Classification** _Hybrid Remote_ **Health and Safety Information** _Not Applicable_
$40k-50k yearly est. 60d+ ago
Registration Associate - Rehab Medical Office Building
Children's Healthcare of Atlanta 4.6
Atlanta, GA jobs
Note: If you are CURRENTLY employed at Children's and/or have an active badge or network access, STOP here. Submit your application via Workday using the Career App (Find Jobs). Work Shift Day Work Day(s) Variable Shift Start Time Variable Shift End Time Variable Worker Sub-Type Regular Children's is one of the nation's leading children's hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We're committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children's. Job Description Communicates with patients, families, physicians, clinical staff, and insurance companies to obtain information and insurance verification to ensure quality patient care and payment of hospital accounts. Collaborates with Appeals department to overturn claims denial. Provides other registration, clerical, and billing support as required, including scheduling, chart creation, charge entry, scanning, and point-of-service collections. Experience * One year of experience in registration preferred or an assigned clinical discipline or completion of an externship program approved by Children's Preferred Qualifications * College degree * Certified Patient Account Representative (CPAR) or Certified Healthcare Access Associate (CHAA) * Knowledge and utilization of patient registration systems, insurance verification systems, and/or Medicaid portals Education * High school diploma or equivalent Certification Summary * No professional certifications required Knowledge, Skills, and Abilities * Knowledge of medical terminology * Must be able to type 45 words per minute * Must be able to successfully pass the Basic Windows Skill Assessment at 80% or higher rating * Excellent verbal/written communication skills * Excellent customer service skills * Proven ability to multitask and must be willing to work a flexible schedule, including nights, weekends, and major and minor holidays * Ability to travel around Metro Atlanta as needed to support multiple locations or different departments Job Responsibilities * Interviews patients and families to obtain complete and accurate demographic and financial information and ensures all necessary questionnaires and forms are completed according to pre-determined requirements by government or regulatory agencies. * Enters data into system for registration, billing, patient tracking, charge capture, and reconciliation in a fast, efficient way to minimize patient wait times. * Confirms insurance coverage and obtains authorizations if applicable. * Explains regulatory financial requirements to patient or responsible party and collects/posts deposits or deductible amounts as required (for outside clinics, could include ensuring that referring physicians have obtained prior insurance authorization as needed and rescheduling appointments if necessary). * Assists Appeals department to provide all related information to overturn claims denial if applicable. * May observe and interact with patients upon check-in and notify clinical staff for immediate intervention if indicated. * Serves as liaison between patient and department staff by informing patients and families of procedures and delays, answering questions, offering assistance, relaying messages, and other services that patients and families may require. * Initiates and executes daily medical record maintenance while maintaining patient confidentiality, including creation of patient charts, filing encounter-specific paperwork, and maintaining correspondence via mailing/faxing with patient's primary care provider and/or specialists as necessary. * Provides release of medical information as required. * May initiate and perform administrative duties to ensure efficient daily business operations, including participating in the office/department opening and closing procedures, assisting with maintaining, ordering, and restocking front office supplies, and receiving and distributing mail. * Schedules patient appointments when needed, including referral from faxes, phones, or other instructions and contacts physician offices to resolve discrepancies. * Coordinates all aspects of scheduling including procedures, provider visits, and use of resources. * Attends and participates in department meetings according to department standards and may serve on committees representing the department which could include multi-disciplinary quality and service improvement teams. * Assist Supervisor and/or Manager with development of staff by being available to teammates, acting as a resource to help complete complicated/complex tasks, providing on the job training to team, and seeking out opportunities to become actively involved in staff workflow and development. * Provide Supervisor and/or Manager feedback on staff performance, educational needs, and workflow status. Children's Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law. Primary Location Address 5461 Meridian Mark Rd Job Family Patient Access
$31k-36k yearly est. 60d+ ago
Front Office Associate
Children's Healthcare of Atlanta 4.6
Cartersville, GA jobs
Note: If you are CURRENTLY employed at Children's and/or have an active badge or network access, STOP here. Submit your application via Workday using the Career App (Find Jobs). Work Shift Day Work Day(s) Friday, Monday, Thursday, Tuesday, Wednesday Shift Start Time 8:30 AM Shift End Time 5:00 PM Worker Sub-Type Regular Children's is one of the nation's leading children's hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We're committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children's. Job Description The Front Office Associate, Primary Care is the first point of contact for patients and their families at the primary care practice. This role is responsible for creating a welcoming environment, coordinating patient check-in and check-out, handling scheduling, insurance verification, billing, collections, and supporting administrative functions to ensure smooth day-to-day operations of the office. Collaborates with appeals department to overturn claims denial. Experience One year of front office or customer service experience in a healthcare setting Preferred Qualifications College degree Knowledge and utilization of patient registration systems, insurance verification systems, and/or Medicaid portals Pediatric office setting Education High school diploma or equivalent Certification Summary No professional certifications required Knowledge, Skills, and Abilities Knowledge of medical terminology Proficient in EMR systems and basic computer applications (Word, Excel, email) Excellent interpersonal, organizational and communication skills Excellent customer service skills Proven ability to multitask in a fast-paced environment Job Responsibilities Greet patients and families with a friendly and professional demeanor. Assist patients in completing intake questionnaires in MyChart. Verify patient insurance through batch eligibility or on demand. Contact patients whose insurance is inactive, or the PCP is incorrect. Check in patients, verify demographics and insurance information, responsible party, secondary insurance, PCP, etc. Check out patients, collect copays, coinsurance, deductibles and outstanding balances. Understand insurance rules and explain to patients. Review charge capture adding modifiers, linkage as needed. Collaborate with clinical staff to ensure accuracy. Provide follow-up instructions and schedule next appointment. Monitor patient accounts and assist with collecting outstanding balances. Assist patients with billing questions, payment plans, and financial paperwork. Ensure daily payment reconciliation. Schedule appointments and manage provider calendars. Knowledge of primary care well visit and immunization schedule. Recall, reminders and follow up all missed appointments. Answer multi line incoming calls, respond to inquiries, and direct calls appropriately. Follow protocols for giving clinical advice and identifying urgent/emergent issues. Maintain patient confidentiality and adhere to HIPAA regulations. Update and maintain accurate patient records in the electronic medical record (EMR) system. Process referrals, prior authorizations, and medical record requests. Assist in form completion - 3231, 3300, sports, camp, etc. Manage incoming and outgoing mail, faxes, scans, and other communications. Ensure waiting area and front office are clean, organized, and child friendly. Collaborate with clinical staff to support patient flow and service excellence. Children's Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law. Primary Location Address 210 E Felton Rd Job Family Patient Access
$31k-36k yearly est. Auto-Apply 60d+ ago
Front Office Associate
Children's Healthcare of Atlanta 4.6
Cartersville, GA jobs
Note: If you are CURRENTLY employed at Children's and/or have an active badge or network access, STOP here. Submit your application via Workday using the Career App (Find Jobs). Work Shift Day Work Day(s) Friday, Monday, Thursday, Tuesday, Wednesday Shift Start Time 8:00 AM Shift End Time 5:00 PM Worker Sub-Type Regular Children's is one of the nation's leading children's hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We're committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children's. Job Description The Front Office Associate, Primary Care is the first point of contact for patients and their families at the primary care practice. This role is responsible for creating a welcoming environment, coordinating patient check-in and check-out, handling scheduling, insurance verification, billing, collections, and supporting administrative functions to ensure smooth day-to-day operations of the office. Collaborates with appeals department to overturn claims denial. Experience One year of front office or customer service experience in a healthcare setting Preferred Qualifications College degree Knowledge and utilization of patient registration systems, insurance verification systems, and/or Medicaid portals Pediatric office setting Education High school diploma or equivalent Certification Summary No professional certifications required Knowledge, Skills, and Abilities Knowledge of medical terminology Proficient in EMR systems and basic computer applications (Word, Excel, email) Excellent interpersonal, organizational and communication skills Excellent customer service skills Proven ability to multitask in a fast-paced environment Job Responsibilities Greet patients and families with a friendly and professional demeanor. Assist patients in completing intake questionnaires in MyChart. Verify patient insurance through batch eligibility or on demand. Contact patients whose insurance is inactive, or the PCP is incorrect. Check in patients, verify demographics and insurance information, responsible party, secondary insurance, PCP, etc. Check out patients, collect copays, coinsurance, deductibles and outstanding balances. Understand insurance rules and explain to patients. Review charge capture adding modifiers, linkage as needed. Collaborate with clinical staff to ensure accuracy. Provide follow-up instructions and schedule next appointment. Monitor patient accounts and assist with collecting outstanding balances. Assist patients with billing questions, payment plans, and financial paperwork. Ensure daily payment reconciliation. Schedule appointments and manage provider calendars. Knowledge of primary care well visit and immunization schedule. Recall, reminders and follow up all missed appointments. Answer multi line incoming calls, respond to inquiries, and direct calls appropriately. Follow protocols for giving clinical advice and identifying urgent/emergent issues. Maintain patient confidentiality and adhere to HIPAA regulations. Update and maintain accurate patient records in the electronic medical record (EMR) system. Process referrals, prior authorizations, and medical record requests. Assist in form completion - 3231, 3300, sports, camp, etc. Manage incoming and outgoing mail, faxes, scans, and other communications. Ensure waiting area and front office are clean, organized, and child friendly. Collaborate with clinical staff to support patient flow and service excellence. Children's Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law. Primary Location Address 210 E Felton Rd Job Family Patient Access
$31k-36k yearly est. Auto-Apply 60d+ ago
Administrative Assistant, Patient Care Administration
Northside Hospital 4.4
Atlanta, GA jobs
Northside Hospital is award-winning, state-of-the-art, and continually growing. Constantly expanding the quality and reach of our care to our patients and communities creates even more opportunity for the best healthcare professionals in Atlanta and beyond. Discover all the possibilities of a career at Northside today. Responsibilities Performs a wide range of secretarial and administrative duties to assist with the planning, management, and coordination of the department's overall objectives. Position is characterized by the need for initiative and the ability to problem solve. Incumbent must be able to tactfully and effectively communicate hospital policies and procedures to employees, executives, consultants and other individuals both within and outside the hospital. Qualifications Three (3) years secretarial experience. Demonstrated ability to prioritize, organize, exercise independent judgment and maintain confidentiality. Demonstrated problem solving and decision making abilities. Must possess excellent verbal and written communication skills. Demonstrated knowledge of business mathematics and business correspondence. Typing requirements vary by department, see requisition for requirements. Level of proficiency in the use and application of MS Office (Word, Excel, and PowerPoint) varies by department, see requisition for requirements. Must be able to use dictation equipment. Preferred One (1) or two (2) years college education. Successful completion of course in Medical Terminology. Prior supervisory experience. Prior health care experience. Successful completion of Professional Secretary's Certification course. Work Hours: 8-4
$26k-34k yearly est. Auto-Apply 9d ago
Practice Operations Assistant
Children's Healthcare of Atlanta 4.6
Sandy Springs, GA jobs
Note: If you are CURRENTLY employed at Children's and/or have an active badge or network access, STOP here. Submit your application via Workday using the Career App (Find Jobs). Work Shift Day Work Day(s) Monday-Friday Shift Start Time 8:00 AM Shift End Time 4:30 AM Worker Sub-Type Regular Children's is one of the nation's leading children's hospitals. No matter the role, every member of our team is an essential part of our mission to make kids better today and healthier tomorrow. We're committed to putting you first, and that commitment is at the heart of our company culture: People first. Children always. Find your next career opportunity and make a difference doing what you love at Children's. Job Description Performs administrative and clinic support duties within physician operations to ensure efficient daily office operations and to support the delivery of safe and quality patient care. Experience * One year of experience in administrative or office management role (physician office clinic setting preferred) Preferred Qualifications * Bachelor's degree in Business, Healthcare, or related field Education * High school diploma or equivalent Certification Summary * No professional certifications required Knowledge, Skills, and Abilities * Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills * Proficient in full suite of Microsoft Office and other Windows-based applications Job Responsibilities * Serves as primary contact and resource for patient appointment scheduling; may include collaboration with centralized contact center teams. * Maintains provider and resource schedules through the use of Epic and system tools; may include oversight of schedule disruptions, development of inpatient service schedules, updating room scheduling tools, etc. * Works to meet all department and CPG patient access goals and metrics. * Coordinates with clinical teams to ensure all information and resources are available for patient care; may include scheduling interpreters for clinic visits, obtaining medical records, etc. * Reviews and answers Epic InBasket messages, emails, and phone calls related to scheduling, patient access, and other administrative requests. * Optimizes schedule utilization by monitoring and managing patient recall and wait lists, work queues, appointment referrals, etc. * Addresses patient communication including faxes, mail, inbound and outbound phone calls, patient forms, etc. * Performs general administrative duties to support department/office including creating correspondence, filing documents, photocopying, answering, and routing calls, collecting credentialing documents, submitting expense requests and meeting coordination. * Orders and stocks supply perform record-keeping and/or cash reconciliation activities, act as liaison to other departments and/or vendors, take minutes at meetings, and perform quality management functions as necessary. * Prepares minutes, agenda, and coordinates other meeting materials in a timely manner. * May be responsible for basic payroll or timekeeping activities, human resources paperwork, and/or database record maintenance as necessary. * May perform other department-specific duties and other assignments as appropriate. Children's Healthcare of Atlanta is an equal opportunity employer committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, sex, religion, national origin, citizenship, age, veteran status, disability or any other characteristic covered by applicable law. Primary Location Address 859 Mount Vernon Hwy NE Job Family Practice Operations & Management
$29k-35k yearly est. 13d ago
Administrative Assistant, Surgical Services Admin, Northside Hospital Gwinnett
Northside Hospital 4.4
Lawrenceville, GA jobs
Northside Hospital is award-winning, state-of-the-art, and continually growing. Constantly expanding the quality and reach of our care to our patients and communities creates even more opportunity for the best healthcare professionals in Atlanta and beyond. Discover all the possibilities of a career at Northside today. Responsibilities Performs a wide range of secretarial and administrative duties to assist with the planning, management, and coordination of the department's overall objectives. Position is characterized by the need for initiative and the ability to problem solve. Incumbent must be able to tactfully and effectively communicate hospital policies and procedures to employees, executives, consultants and other individuals both within and outside the hospital. Qualifications Three (3) years secretarial experience. Demonstrated ability to prioritize, organize, exercise independent judgment and maintain confidentiality. Demonstrated problem solving and decision making abilities. Must possess excellent verbal and written communication skills. Demonstrated knowledge of business mathematics and business correspondence. Typing requirements vary by department, see requisition for requirements. Level of proficiency in the use and application of MS Office (Word, Excel, and PowerPoint) varies by department, see requisition for requirements. Must be able to use dictation equipment. PREFERRED: One (1) or two (2) years college education. Successful completion of course in Medical Terminology. Prior supervisory experience. Prior health care experience. Successful completion of Professional Secretary's Certification course. Legal Services (additional) Six (6) years secretarial experience with a lawyer. Successful completion of recognized Legal Secretaries course. Work Hours: Varies Weekend Requirements: Yes
$27k-31k yearly est. Auto-Apply 60d+ ago
Administrative Assistant, Surgical Services Admin, Northside Hospital Gwinnett
Northside Hospital 4.4
Lawrenceville, GA jobs
Northside Hospital is award-winning, state-of-the-art, and continually growing. Constantly expanding the quality and reach of our care to our patients and communities creates even more opportunity for the best healthcare professionals in Atlanta and beyond. Discover all the possibilities of a career at Northside today. Performs a wide range of secretarial and administrative duties to assist with the planning, management, and coordination of the department's overall objectives. Position is characterized by the need for initiative and the ability to problem solve. Incumbent must be able to tactfully and effectively communicate hospital policies and procedures to employees, executives, consultants and other individuals both within and outside the hospital. * Three (3) years secretarial experience. * Demonstrated ability to prioritize, organize, exercise independent judgment and maintain confidentiality. * Demonstrated problem solving and decision making abilities. * Must possess excellent verbal and written communication skills. * Demonstrated knowledge of business mathematics and business correspondence. * Typing requirements vary by department, see requisition for requirements. * Level of proficiency in the use and application of MS Office (Word, Excel, and PowerPoint) varies by department, see requisition for requirements. * Must be able to use dictation equipment. PREFERRED: * One (1) or two (2) years college education. * Successful completion of course in Medical Terminology. * Prior supervisory experience. * Prior health care experience. * Successful completion of Professional Secretary's Certification course. Legal Services (additional) * Six (6) years secretarial experience with a lawyer. * Successful completion of recognized Legal Secretaries course.
$27k-31k yearly est. 26d ago
Administrative Assistant, Patient Care Administration
Northside Hospital 4.4
Sandy Springs, GA jobs
Northside Hospital is award-winning, state-of-the-art, and continually growing. Constantly expanding the quality and reach of our care to our patients and communities creates even more opportunity for the best healthcare professionals in Atlanta and beyond. Discover all the possibilities of a career at Northside today. Performs a wide range of secretarial and administrative duties to assist with the planning, management, and coordination of the department's overall objectives. Position is characterized by the need for initiative and the ability to problem solve. Incumbent must be able to tactfully and effectively communicate hospital policies and procedures to employees, executives, consultants and other individuals both within and outside the hospital. Required * Three (3) years secretarial experience. * Demonstrated ability to prioritize, organize, exercise independent judgment and maintain confidentiality. * Demonstrated problem solving and decision making abilities. * Must possess excellent verbal and written communication skills. * Demonstrated knowledge of business mathematics and business correspondence. * Typing requirements vary by department, see requisition for requirements. * Level of proficiency in the use and application of MS Office (Word, Excel, and PowerPoint) varies by department, see requisition for requirements. * Must be able to use dictation equipment. Preferred * One (1) or two (2) years college education. * Successful completion of course in Medical Terminology. * Prior supervisory experience. * Prior health care experience. * Successful completion of Professional Secretary's Certification course.
$26k-34k yearly est. 9d ago
Office Assistant
Advocate Health and Hospitals Corporation 4.6
Calhoun, GA jobs
Department: 02190 FLMG Calhoun Immediate Care 251 Hwy 53 - Immediate Care Status: Full time Benefits Eligible: Yes Hours Per Week: 40 Schedule Details/Additional Information: after completing the first portion of the program. Pay Range $16.00 - $24.00 The Front Office Assistant is responsible for all clerical functions relative to the business aspect of the medical practice. These duties include, but are not limited to, telephone responsibilities, scheduling, filing, copying, etc. Qualifications: A. Education 1. High school diploma or GED from an accredited institute required 2. Two year course for medical office assistant at the post-secondary level preferred B. Experience 1. Prior experience with front desk responsibilities in a medical office setting 2. Knowledge of medical terminology and ICD-9/CPT coding is required 3. Accurate typing and filing skills required 4. Experience in the use of medical office information systems, electronic billing, and other automated functions preferred 5. Candidate must possess strong verbal and written communication skills, have a commitment to customer service, and communicate effectively with all applicable customers and age groups Our Commitment to You: Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more - so you can live fully at and away from work, including: Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training Premium pay such as shift, on call, and more based on a teammate's job Incentive pay for select positions Opportunity for annual increases based on performance Benefits and more Paid Time Off programs Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability Flexible Spending Accounts for eligible health care and dependent care expenses Family benefits such as adoption assistance and paid parental leave Defined contribution retirement plans with employer match and other financial wellness programs Educational Assistance Program About Advocate Health Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation's largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.
$16-24 hourly Auto-Apply 33d ago
Senior Administrative Assistant
Emory Healthcare/Emory University 4.3
Senior office assistant job at Emory Healthcare
**Be inspired** **.** **Be rewarded. Belong. At Emory Healthcare.** At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoingmentorshipand leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be. We provide: + Comprehensive health benefits that start day 1 + Student Loan Repayment Assistance & Reimbursement Programs + Family-focused benefits + Wellness incentives + Ongoing mentorship, _development,_ and leadership programs + And more **Description** JOB DESCRIPTION: + Acts as an individual contributor using independent discretion and judgment. + May supervise administrative functions. + Completes special assignments requiring collecting, organizing, and analyzing data which may be the basis for significant decisions. + Assists in preparing budgets, provides advice regarding budget projects, and monitors expenses. + Performs complex assignments and resolves issues and problems referred by staff or the supervisor. + Ability to perform all administrative tasks assigned to lower level administrative roles. + Answers phones and greets visitors according to departmental procedure; screens calls and takes messages or refers caller to appropriate staff member. + Greets visitors in a courteous manner, establishes needs and refers to appropriate staff. + Establishes procedures and processes for setting up, organizing, and maintaining various departmental files. + Retrieves appropriate information upon request for internal and external use. + Arranges and schedules appointments, meetings, and domestic and/or international travel for one or several executives; prioritizes requests for meetings; arranges itinerary; prepares expense reports; and prepares executives for daily activities. + Schedules and coordinates meetings and/or special events; reserves facilities, arranges for equipment and materials; arranges for speakers, refreshments or meals; develops agendas; arranges seating. + Receives and reviews incoming correspondence; Reviews outgoing mail for consistency and conformance to policies and procedures. + Types correspondence, reports and/or manuscripts. + Prepares charts and graphs for reports and presentations. + Operates standard office equipment including telephones, copiers, fax machines, and computers. + Gathers, reviews, verifies and consolidates data for preparing and monitoring unit/department budget and budget variances. + May provide guidance or direct the work of clerical, secretarial or other designated employees. + May distribute work assignments. + May train employees and provide input to performance evaluations and other employee transactions. + Initiates and processes employee transactions after review and approval. + Assists in investigating employee issues or concerns; determines appropriate course of action. + Interprets departmental policies and procedures for lower level employees; refers employees to appropriate area for interpretation of organizational policies. + Works with manager to formulate plan for professional development. + Attends educational in-services as appropriate. + Designs and generates regular or special reports and/or statistics after collecting, analyzing and organizing data. + Performs other duties as assigned. MINIMUM QUALIFICATIONS: + High School diploma required, Bachelor's Degree Preferred. + Five (5) years of progressive related experience. + Equivalent combinations of education/experience may be considered. **Additional Details** Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcare's Human Resources at *************************** . Please note that one week's advance notice is preferred. **Connect With Us!** Connect with us for general consideration! **Division** _The Emory Clinic_ **Campus Location** _Atlanta, GA, 30322_ **Campus Location** _US-GA-Atlanta_ **Department** _TEC Rad Emergency Med Diag_ **Job Type** _Regular Full-Time_ **Job Number** _156941_ **Job Category** _Clerical & Administrative_ **Schedule** _8a-5p_ **Standard Hours** _40 Hours_ **Hourly Minimum** _USD $22.40/Hr._ **Hourly Midpoint** _USD $27.29/Hr._ Emory Healthcare is an Equal Employment Opportunity employer committed to providing equal opportunity in all of its employment practices and decisions. Emory Healthcare prohibits discrimination, harassment, and retaliation in employment based on race, color, religion, national origin, sex, sexual orientation, gender identity or expression, pregnancy, age (40 and over), disability, citizenship, genetic information, service in the uniformed services, veteran status or any other classification protected by applicable federal, state, or local law.
$22.4-27.3 hourly 11d ago
Senior Executive Administrative Assistant, Surgical Services
Emory Healthcare 4.3
Senior office assistant job at Emory Healthcare
Be inspired. Be rewarded. Belong. At Emory Healthcare. At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be. We provide: * Comprehensive health benefits that start day 1 * Student Loan Repayment Assistance & Reimbursement Programs * Family-focused benefits * Wellness incentives * Ongoing mentorship, development, and leadership programs * And more Description JOB DESCRIPTION: * Under general supervision, responsible for advanced secretarial and administrative support for senior management and executives. * Requires continuous use of technical and business vocabulary, and a detailed knowledge of organization operations, organizational procedures, and personnel. * Relieves supervisor(s) of some administrative detail. * Within established guidelines, makes independent decisions regarding planning, organizing, and scheduling work. * May supervise and schedule clerical and secretarial staff. * May act as a spokesperson for departmental inquiries. MINIMUM QUALIFICATIONS: * Bachelor's degree in business administration, communications, or a related field OR Seven (7) years of office administration, senior secretarial or related experience in lieu of a Bachelors Degree. * If Bachelor's, 3 years office administration, senior secretarial or related experience. * Experience with PC software applications. Ability to type 60 wpm. PHYSICAL REQUIREMENTS (MediumMax 25lbs): up to 25 lbs, 0-33% of the work day (occasionally); 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly); Lifting 25 lbs max; Carrying of objects up to 25 lbs; Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks. ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks. Additional Details Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcare's Human Resources at ***************************. Please note that one week's advance notice is preferred.
$41k-54k yearly est. Auto-Apply 7d ago
Senior Administrative Assistant - School of Medicine, Biomedical Engineering
Emory Healthcare/Emory University 4.3
Senior office assistant job at Emory Healthcare
**Discover Your Career at Emory University** Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. **Description** KEY RESPONSIBILITIES: + With minimal supervision, provides administrative support for a Chair or Assistant Dean of an academic or basic research unit or for an Assistant Vice President or Assistant Vice Provost (and above). + Oversees office operations and ensures office activities comply with policies and procedures. + Prepares or assists in the preparation of budgets, grant applications, proposals, status reports and financial statements. + Develops and maintains spreadsheets. + Initiates, processes and maintains records and invoices. + Keeps manager informed of account status, authorizes expenditures and identifies cost effective alternatives. + Maintains calendar, prepares daily schedule and prioritizes meeting requests for manager(s). + Ensures manager is appropriately prepared for daily activities. + Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events. + Prepares charts and graphs for reports and presentations. + Reviews incoming correspondence and identifies items of special interest to manager or others. + Screens items that can be routinely handled and prepares appropriate responses. + Based on a knowledge of the manager's views, composes, edits and types correspondence, reports and manuscripts under minimal guidance. + May take dictation or transcribe from a machine. + Maintains various databases and/or spreadsheets. + Sets up and organizes filing systems. + Answers, screens and routes incoming telephone calls. + May supervise or direct the work of other administrative clerical/secretarial employees. + Oversees ordering and maintenance of office supplies and forms. + May coordinate domestic or foreign travel arrangements. + Performs related responsibilities as required. MINIMUM QUALIFICATIONS: + A high school diploma or equivalent, and six years of secretarial or administrative support experience, OR a bachelor's degree and one year of administrative support experience. + Proficient with word processing, spreadsheet, and presentation software applications. NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee. **Additional Details** Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: ************ (V) | ************ (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call ************ (Voice) | ************ (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination. **Connect With Us!** Connect with us for general consideration! **Job Number** _146010_ **Job Type** _Regular Full-Time_ **Division** _School Of Medicine_ **Department** _SOM: BME: Admin_ **Job Category** _Administrative and Business Support_ **Campus Location (For Posting) : Location** _US-GA-Atlanta_ **_Location : Name_** _Emory Campus-Clifton Corridor_ **Remote Work Classification** _Primarily On Campus_ **Health and Safety Information** _Not Applicable_
$40k-50k yearly est. 60d+ ago
Senior Administrative Assistant
Emory Healthcare 4.3
Senior office assistant job at Emory Healthcare
Be inspired. Be rewarded. Belong. At Emory Healthcare. At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be. We provide: * Comprehensive health benefits that start day 1 * Student Loan Repayment Assistance & Reimbursement Programs * Family-focused benefits * Wellness incentives * Ongoing mentorship, development, and leadership programs * And more Description JOB DESCRIPTION: * Acts as an individual contributor using independent discretion and judgment. * May supervise administrative functions. * Completes special assignments requiring collecting, organizing, and analyzing data which may be the basis for significant decisions. * Assists in preparing budgets, provides advice regarding budget projects, and monitors expenses. * Performs complex assignments and resolves issues and problems referred by staff or the supervisor. * Ability to perform all administrative tasks assigned to lower level administrative roles. * Answers phones and greets visitors according to departmental procedure; screens calls and takes messages or refers caller to appropriate staff member. * Greets visitors in a courteous manner, establishes needs and refers to appropriate staff. * Establishes procedures and processes for setting up, organizing, and maintaining various departmental files. * Retrieves appropriate information upon request for internal and external use. * Arranges and schedules appointments, meetings, and domestic and/or international travel for one or several executives; prioritizes requests for meetings; arranges itinerary; prepares expense reports; and prepares executives for daily activities. * Schedules and coordinates meetings and/or special events; reserves facilities, arranges for equipment and materials; arranges for speakers, refreshments or meals; develops agendas; arranges seating. * Receives and reviews incoming correspondence; Reviews outgoing mail for consistency and conformance to policies and procedures. * Types correspondence, reports and/or manuscripts. * Prepares charts and graphs for reports and presentations. * Operates standard office equipment including telephones, copiers, fax machines, and computers. * Gathers, reviews, verifies and consolidates data for preparing and monitoring unit/department budget and budget variances. * May provide guidance or direct the work of clerical, secretarial or other designated employees. * May distribute work assignments. * May train employees and provide input to performance evaluations and other employee transactions. * Initiates and processes employee transactions after review and approval. * Assists in investigating employee issues or concerns; determines appropriate course of action. * Interprets departmental policies and procedures for lower level employees; refers employees to appropriate area for interpretation of organizational policies. * Works with manager to formulate plan for professional development. * Attends educational in-services as appropriate. * Designs and generates regular or special reports and/or statistics after collecting, analyzing and organizing data. * Performs other duties as assigned. MINIMUM QUALIFICATIONS: * High School diploma required, Bachelor's Degree Preferred. * Five (5) years of progressive related experience. * Equivalent combinations of education/experience may be considered. Additional Details Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcare's Human Resources at ***************************. Please note that one week's advance notice is preferred.
$40k-50k yearly est. Auto-Apply 8d ago
Admin Assistant (ETS) | Temporary
Emory Healthcare/Emory University 4.3
Senior office assistant job at Emory Healthcare
**Discover Your Career at Emory University** Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. **Description** Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program. KEY RESPONSIBILITIES: + Ensures office activities comply with Emory policies and procedures. + Responds to incoming telephone calls. + Maintains calendars and prioritizes meeting requests for management. + Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses. + May complete forms, grant applications, and/or correspondence associated with programs. + Prepares charts and graphs for reports and presentations. + Creates and edits scientific, programmatic or other reports associated with department's primary business. + Schedules meetings and handles logistics for meetings and special events. + Prepares materials for meetings and special events. Initiates, processes, and maintains records and invoices. + Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures. + May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements. + Plans and coordinates travel arrangements. + Maintains databases and spreadsheets; may also analyze data and design/generate associated reports. Establishes and organizes filing systems. + Oversees ordering and maintenance of office supplies. + May supervise or direct the work of support staff and/or students. + Performs related responsibilities as required. MINIMUM QUALIFICATIONS: + Bachelor's degree or the combination of a high school diploma (or equivalency) and five years of administrative support or secretarial experience. + Proficiency with Microsoft Office including PowerPoint, Outlook and Excel. + Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others). NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee. **Additional Details** Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: ************ (V) | ************ (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call ************ (Voice) | ************ (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination. **Connect With Us!** Connect with us for general consideration! **Job Number** _156097_ **Job Type** _Temporary Part-Time_ **Division** _School Of Medicine_ **Department** _SOM: Biochem: Admin_ **Job Category** _Administrative and Business Support_ **Campus Location (For Posting) : Location** _US-GA-Atlanta_ **_Location : Name_** _Emory Campus-Clifton Corridor_ **Remote Work Classification** _Hybrid Remote_ **Health and Safety Information** _Not Applicable_
$29k-35k yearly est. 54d ago
Administrative Assistant - School of Medicine, Surgery
Emory Healthcare/Emory University 4.3
Senior office assistant job at Emory Healthcare
**Discover Your Career at Emory University** Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. **Description** Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program. KEY RESPONSIBILITIES: + Provides administrative support for one or more of the following: general management, a research environment or a specific program. + Ensures office activities comply with Emory policies and procedures. + Responds to incoming telephone calls. + Maintains calendars and prioritizes meeting requests for management. + Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses. + May complete forms, grant applications, and/or correspondence associated with programs. + Prepares charts and graphs for reports and presentations. + Creates and edits scientific, programmatic or other reports associated with department's primary business. + Schedules meetings and handles logistics for meetings and special events. + Prepares materials for meetings and special events. + Initiates, processes, and maintains records and invoices. + Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures. + May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements. + Plans and coordinates travel arrangements. + Maintains databases and spreadsheets; may also analyze data and design/generate associated reports. + Establishes and organizes files and documents. + Oversees ordering and maintenance of office supplies. + May supervise or direct the work of support staff and/or students. + Performs related responsibilities as required. MINIMUM QUALIFICATIONS: + Bachelors degree or equivalency of a high school diploma and five years of administrative experience. + Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel. + Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others). PREFERRED QUALIFICATIONS: + Experience with processing H-1B and J-1 Visas. NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University location as needed. All biweekly employees must reside within the State of Georgia. Emory reserves the right to change this status with notice to employee. **Additional Details** Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: ************ (V) | ************ (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call ************ (Voice) | ************ (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination. **Connect With Us!** Connect with us for general consideration! **Job Number** _156447_ **Job Type** _Regular Full-Time_ **Division** _School Of Medicine_ **Department** _SOM: Surgery: Admin_ **Job Category** _Administrative and Business Support_ **Campus Location (For Posting) : Location** _US-GA-Atlanta_ **_Location : Name_** _Emory Campus-Clifton Corridor_ **Remote Work Classification** _Primarily Remote - Biweekly_ **Health and Safety Information** _Not Applicable_
$29k-35k yearly est. 49d ago
Administrative Assistant (ETS)| Temporary
Emory Healthcare/Emory University 4.3
Senior office assistant job at Emory Healthcare
**Discover Your Career at Emory University** Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. **Description** Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program. KEY RESPONSIBILITIES: + Ensures office activities comply with Emory policies and procedures. + Responds to incoming telephone calls. + Maintains calendars and prioritizes meeting requests for management. + Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses. + May complete forms, grant applications, and/or correspondence associated with programs. + Prepares charts and graphs for reports and presentations. + Creates and edits scientific, programmatic or other reports associated with department's primary business. + Schedules meetings and handles logistics for meetings and special events. + Prepares materials for meetings and special events. Initiates, processes, and maintains records and invoices. + Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures. + May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements. + Plans and coordinates travel arrangements. + Maintains databases and spreadsheets; may also analyze data and design/generate associated reports. Establishes and organizes filing systems. + Oversees ordering and maintenance of office supplies. + May supervise or direct the work of support staff and/or students. + Performs related responsibilities as required. MINIMUM QUALIFICATIONS: + Bachelor's degree or the combination of a high school diploma (or equivalency) and five years of administrative support or secretarial experience. + Proficiency with Microsoft Office including PowerPoint, Outlook and Excel. + Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others). NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee **Additional Details** Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: ************ (V) | ************ (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call ************ (Voice) | ************ (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination. **Connect With Us!** Connect with us for general consideration! **Job Number** _157811_ **Job Type** _Temporary Part-Time_ **Division** _School Of Medicine_ **Department** _SOM: Pathology: Admin_ **Job Category** _Administrative and Business Support_ **Campus Location (For Posting) : Location** _US-GA-Atlanta_ **_Location : Name_** _Emory Campus-Clifton Corridor_ **Remote Work Classification** _Hybrid Remote_ **Health and Safety Information** _Not Applicable_
$29k-35k yearly est. 10d ago
Administrative Assistant
Emory Healthcare/Emory University 4.3
Senior office assistant job at Emory Healthcare
**Be inspired** **.** **Be rewarded. Belong. At Emory Healthcare.** At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoingmentorshipand leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be. We provide: + Comprehensive health benefits that start day 1 + Student Loan Repayment Assistance & Reimbursement Programs + Family-focused benefits + Wellness incentives + Ongoing mentorship, _development,_ and leadership programs + And more **Description** **RESPONSIBILITIES:** + With minimal supervision, answers unit/department telephones and greets visitors according to departmental procedure; screens calls and takes messages or refers caller to appropriate staff member. + Greets visitors in a courteous manner, establishes needs and refers to appropriate staff. + Sets up, organizes, and maintains various departmental files according to established procedures. + Retrieves appropriate information upon request for internal and external use. + Arranges and schedules appointments, meetings, and domestic and/or international travel for one or more senior level managers, prepares daily schedules, prioritizes requests for meetings, prepares itinerary and/or expense reports, and prepares managers for meetings. + Schedules and coordinates meetings and/or special events, reserves facilities, arranges for equipment and materials, arranges for speakers, refreshments or meals, develops agendas, and arranges seating. + Takes minutes as requested. + Receives and reviews incoming correspondence, independently responds to routine matters, and composes and edits responses for supervisor's signature based on knowledge of policies and procedures and supervisor's views. + Forwards non-routine mail to appropriate individuals for handling and response. + Reviews outgoing mail for consistency and conformance to policies and procedures. + Types correspondence, reports and/or manuscripts. + May take dictation and transcribe from a machine. + Prepares charts and graphs for reports and presentations; may meet with typesetters and publishers to publish communications materials. + Operates standard office equipment including telephones, copiers, fax machines, and computers. + Inventories, orders, and maintains office supplies and forms; completes purchase requisitions and receives supplies. + Initiates, processes, and maintains records and invoices on unit/departmental purchases, reimbursements, receipts and other related material. + Gathers, reviews, verifies and consolidates data for preparing and monitoring unit/department budget and budget variances. + May forecast expenditures and make recommendations for purchase of major equipment. + Researches, reviews, approves and submits requests for patient account discounts, adjustments and/or write offs submitted by management. + Notifies patients of disposition of request. + May supervise or direct the work of clerical, secretarial or other designated employees. + May distribute work assignments. + May interview applicants, train employees, and provide input to performance evaluations and other employee transactions. + Tracks vacation and back up coverage schedules. + Processes employee time cards and transactions after review and approval. + May interpret policies and procedures for lower level employees; make recommendations to management on issues of concern within the unit/department. + Enters, updates, maintains, compiles and retrieves data from computer databases. + Documents how to access files. Generates regular or special reports and/or statistics after collecting and organizing data. + Performs related responsibilities as required. **MINIMUM QUALIFICATIONS** : + A high school diploma or equivalent. + Five years of clerical or secretarial experience and / or equivalent combinations of education/experience may be considered.. + Previous experience with various personal computer software applications. + Positions in this classification may require the ability to type or keyboard 55 accurate words per minute. **Additional Details** Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcare's Human Resources at *************************** . Please note that one week's advance notice is preferred. **Connect With Us!** Connect with us for general consideration! **Division** _The Emory Clinic_ **Campus Location** _Atlanta, GA, 30329_ **Campus Location** _US-GA-Atlanta_ **Department** _TEC Pal Med-Palliative EUH_ **Job Type** _Regular Full-Time_ **Job Number** _153797_ **Job Category** _Clerical & Administrative_ **Schedule** _Other_ **Standard Hours** _40 Hours_ **Hourly Minimum** _USD $20.31/Hr._ **Hourly Midpoint** _USD $24.75/Hr._ Emory Healthcare is an Equal Employment Opportunity employer committed to providing equal opportunity in all of its employment practices and decisions. Emory Healthcare prohibits discrimination, harassment, and retaliation in employment based on race, color, religion, national origin, sex, sexual orientation, gender identity or expression, pregnancy, age (40 and over), disability, citizenship, genetic information, service in the uniformed services, veteran status or any other classification protected by applicable federal, state, or local law.
$20.3-24.8 hourly 60d+ ago