Executive Administrative Assistant jobs at Emory University - 379 jobs

Discover Your Career at Emory University Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. Description Emory Law is a top-ranked law school defined by creativity and innovation in legal education. Located in Atlanta, it enrolls students from throughout the United States and the world pursuing juris doctor, mast or legal studies, master of laws, doctor of juridical science, and master of comparative law degrees. Emory Law alumni work across the globe as leaders in law, business, government, philanthropy, and education. Emory Law strives for a world in which law provides a common framework for courageous leaders to engage our most complex social and economic challenges and to achieve positive social transformation by advancing the rule of law. Working with the dean of Emory Law, the executive assistant independently manages the effective and efficient operation of the dean's office. As a member of the dean's leadership team, the executive assistant participates in strategic planning and day-to-day law school operations, providing direction to ensure that short- and mid-term goals are realized. The successful candidate will be a results-driven, dynamic team player with excellent writing, organizational, and interpersonal skills, and have the ability to interact well with a diverse community of students, faculty, staff, alumni, and external constituents. This is a primarily in-person role requiring work on campus during the academic year and opportunities for remote work during the summer when classes are not in session. Additional remote work opportunities may be considered after one year of service. Responsibilities include, but are not limited to: Dean's Office Management: Collaborates with other senior leadership in the day-to-day law school operations, including providing direction to staff Maintains dean's calendar to ensure strategic and efficient scheduling of the dean's time and ensure appropriate preparation for daily activities Writes letters and other documents; drafts or edits emails; collects and analyzes information, and initiates communications. Based on knowledge of dean's views and preferences, may respond on behalf of the dean Coordinates domestic and international travel arrangements In coordination with other Senior Leadership members, supervises administrative staff Delegates work and tasks as appropriate to ensure effective operation of the office Planning: Works collaboratively with the dean's direct reports to ensure execution of priorities and projects for the school, and to identify and resolve obstacles to the prompt resolution of major issues and decisions of direct interest to the dean Alerts the dean when important deadlines for key decisions and correspondence are due Prepares and monitors the dean's office budgets and project proposals Ensures timely and accurate completion of key projects and proposals as designated by the dean Assisting the Dean: Acts as the liaison between the dean and other stakeholders Uses independent judgment to determine the importance of urgent inquiries to the office Ensures that the dean has all materials necessary to support scheduled activities Takes the lead on planning and executing staff meetings Takes minutes at Faculty Meetings and finalizes minutes in a timely manner; codifies and follows through on action items. Collaborates with Advancement & Alumni Engagement on events, constituent visits, and travel Knowledge, Skills, and Abilities: Excellent written, verbal, and interpersonal communication skills Demonstrated independent judgment in setting priorities for the office Ability to work with culturally diverse constituencies and have sensitivity in relating to people Strong organizational, time management, and problem-solving skills Ability to multi-task and work effectively with competing deadlines Flexibility to work nights and weekends as needed to support the dean and Emory Law Ability to maintain confidentiality with sensitive information through the use of discretion Minimum Qualifications: Bachelor's degree in business administration, communications, or a related field and three years of office administration or senior secretarial experience, or equivalent combination of experience, education, and training Previous experience with various software applications The ability to type or keyboard 60 accurate words per minute Preferred Qualifications: Juris Doctor, Juris Master, Master of Business Administration, Master of Higher Education Administration, or a similar advanced degree Prior higher education work experience, especially working with graduate and/or professional schools Strong management and organizational skills Exceptional written and verbal communication skills as expressed in presentation style and writing Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community Previous experience arranging events for 100+ participants Experience as a team lead or managing direct reports A demonstrated self-directed team player with a strategic approach to problem solving For Consideration as an Applicant: Applications must include a cover letter addressing requirements specific to this position and a resume Applications will be considered on a rolling basis Applicants who advance to the interview stage will undergo skills testing NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee. Additional Details Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: ************ (V) | ************ (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call ************ (Voice) | ************ (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.

Administrative Assistant II provides a wide variety of administrative support services including complex calendar management for more than one Vice Chair. Acts as a liaison with various department heads in the Department of Medicine coordinating conference rooms, seminars, setting up Zoom meetings and other activities as directed. Candidate must have excellent Excel, Power Point, Google and Outlook skills to support the leadership in Chair office. Prepares and schedules travel and travel expense documents for timely reimbursement. Assists in planning and logistical arrangements for forums, conferences domestic and international, seminars, meetings and/or visiting professorships. Transcribes and distributes minutes for meetings. Develops itineraries in accordance with the Department of Medicine professional templates. Maintains office supply inventory as well as coordinate food/beverage orders for meetings and special events as directed. Help to maintain invitation lists for annual events and special events when directed. May screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution. If Vice Chair has clinical sessions coordinate any patient activity with clinical liaison. Responsible for lab coats for Vice Chair for cleaning/dry cleaning. Distribute mail and fax as necessary. Enter facilities/housekeeping/engineering requests for any issues in the office suites. Assist in IT related issues, ordering of computers, printer setup, etc. Related administrative or business experience required competencies include: knowledge of office and administrative practices. Knowledge and skill in accounting and budgeting techniques Skill in use of personal computers and software Adaptability: Maintains effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements, or cultures. Applies Learning: Assimilates and applies new job-related information in a timely manner. Builds Customer Loyalty: Effectively meets customer needs; builds productive customer relationships; takes responsibility for customer satisfaction and loyalty. Builds Strategic Work Relationships: Develops and uses collaborative relationships to facilitate the accomplishment of work goals. Communication: Clearly conveys information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message. Contributes to Team Success: Actively participates as a member of a team to move the team toward the completion of goals. Decision Making: Identifies and understands issues, problems, and opportunities; compares data from different sources to draw conclusions; uses effective approaches for choosing a course of action or developing appropriate solutions; takes action that is consistent with available facts, constraints, and probable consequences. Initiates Action: Takes prompt action to accomplish objectives; takes action to achieve goals beyond what is required; is proactive. Manages Work (includes Time Management: Effectively manages one's time and resources to ensure that work is completed efficiently. Quality Orientation: Accomplishes tasks by considering all areas involved, no matter how small; shows concern for all aspects of the job; accurately checks processes and tasks; is watchful over a period of time. Stress Tolerance: Maintains stable performance under pressure or opposition (such as time pressure or job ambiguity); handles stress in a manner that is acceptable to others and to the organization. Essential Qualities & Competencies The person in this role must consistently exhibit the following qualities and competencies: Customer Focus - think and behaves in ways that let customers and co-workers know they are valued; uses words and actions to consistently demonstrate respect, patience, and understanding in all interactions, verbally and non-verbally-eye contact, smiling, tone of voice and posture. Compassion - demonstrate empathy and understanding with co-workers, patients and their families Integrity - consistently acts according to the highest ethical standards in all areas. Time Management - the optimum, efficient use of time to maximize the results of self and others Stress Tolerance - ability to regain perspective with humor and other tools to maintain healthy level of stress Teamwork - consistently demonstrates initiative to meet the hospital's needs, exhibiting flexibility, adaptability, and respect; looks for opportunities to assist

Details Information Posting date 12/19/2025 Closing date Open Until Filled Yes Position Number 1129431 Position Title Executive Assistant to the President Hiring Range Minimum Please Inquire. Hiring Range Maximum Please Inquire. Union Type Not a Union Position SEIU Level Not an SEIU Position FLSA Status Exempt Employment Category Regular Full Time Scheduled Months per Year 12 Scheduled Hours per Week 40 Schedule Some evening and weekend work required. Location of Position Hanover, NH Remote Work Eligibility? Onsite only Is this a term position? No If yes, length of term in months. NA Is this a grant funded position? No Position Purpose Together with the President's support team, supports the management of the highly complex schedule of the President, prepares meeting materials and correspondence, staffs the President at meetings, and supports the day to day operations of the President's Office as needed. The EA serves as a representative of the President's office, engages with key stakeholders and maintains a professional and welcoming office presence. Description The Executive Assistant (EA) is a critical member of a high-performing, fast-paced President's Office, providing direct, high-level administrative and operational support to the President of Dartmouth College. This is not a traditional support role - it requires someone who understands the unique needs and preferences of the president, sees the calendar as a strategic tool and understands that managing time is managing priorities. The EA ensures that the President's schedule, meetings, and materials are aligned with institutional goals and executed with precision, discretion, and professionalism. The role calls for a collaborative operator who: * Pays close attention to detail * Thrives in complexity * Communicates clearly * Stays grounded under pressure * Appreciates the highly confidential nature of this work * Can prioritize, as well as adapt quickly when priorities shift * Knows when to solve a problem vs. when to escalate Required Qualifications - Education and Yrs Exp Bachelors plus 6 or more years' experience or combination of education and experience Required Qualifications - Skills, Knowledge and Abilities * Minimum 6+ years of experience supporting a senior executive. * Exceptional written and verbal communication skills. * Excellent organizational and time management skills. * Experience managing complex calendars with strategic intent and political sensitivity. * High technological fluency - proficient in Google Workspace, Microsoft Office, and collaborative tools. * Steady under pressure, with strong emotional regulation and interpersonal tact. * Comfortable handling sensitive and confidential information with discretion. * Excellent judgment, situational awareness, and responsiveness in a fast-paced, high-accountability setting. Preferred Qualifications * Experience in higher education, nonprofit, or public-sector environments. * Experience planning events. Department Contact for Recruitment Inquiries Tracy Truesdale Department Contact Phone Number *********************** Department Contact for Cover Letter and Title Zoya Chhabra, Chief of Staff Department Contact's Phone Number Equal Opportunity Employer Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all. Background Check Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Preferred, but not required Special Instructions to Applicants To apply for this role, please use this link. If you are not automatically redirected to the application at Kennison & Associates you can copy and past this URL into the web browser ******************************************************************************** Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. ********************************************************* Additional Instructions Dartmouth College has retained Kennison & Associates to assist in the search for the Executive Assistant position. To apply for this role, please use this link. If you are not automatically redirected to the application at Kennison & Associates you can copy and past this URL into the web browser ******************************************************************************** A representative from Kennison & Associates may reach out to candidates directly. Quick Link *********************************************** Key Accountabilities Description Calendar Management, including personal support: * Manages the President's calendar as a living, strategic document. * Constantly adapts and optimizes the schedule to reflect shifting institutional priorities, while handling all changes with professionalism, tact, and attention to political nuance. * Coordinates complex travel arrangements, both professional and personal, ensuring seamless execution. * Anticipates conflicts and adjusts scheduling with tact and diplomacy. * Understands not only what is on the calendar but why it matters, and communicates those connections to the team. * Maintains and updates calendar tracking documents. * Manages personal travel and logistics in support of the President's role, including the coordination of childcare, pet care, doctor's appointments, etc. Percentage Of Time 70% Description Meeting & Event Coordination: * Coordinates logistics for meetings and events, including Board of Trustees meetings and Commencement and adjacent events. * Assists with preparation, materials, logistics, catering, and follow-through with excellence and attention to tone. * Provides staffing support for approximately 10-12 evening events and 8-10 weekend events per year, including major institutional gatherings and external stakeholder engagements. Percentage Of Time 10% Description Other duties as assigned: * Provides flexible support to the President and the Office as new priorities emerge. * Assists with special projects, initiatives, and institutional events that may fall outside regular responsibilities. * Steps in to cover or support colleagues in the office during periods of peak activity, staff transitions, or absences. * Adapts to the evolving needs of the President's office and the broader university, contributing wherever needed to ensure smooth and professional operations. Percentage Of Time 10% Description Writing, Briefings, & Communications: * In partnership with the President's Office team, drafts and edits briefing materials, emails, and other communications. * Ensures the President is well-prepared not just for the content of each meeting, but for the role she will play, its context, and its purpose within the institution's broader goals. * Drafts and responds to correspondence on behalf of the President, ensuring confidentiality, tone, and accuracy. Percentage Of Time 10% * -- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. -- Performs other duties as assigned. Supplemental Questions Required fields are indicated with an asterisk (*). * * How did you learn about this employment opportunity? * Current Dartmouth employee (Please specify full name below) * Word of mouth * Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv) * ****************** email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition) * Recruiter (Please specify full name or event below) * ability JOBS * Chronicle of Higher Education * Glassdoor * Handshake * HigherEdJobs * HigherEdMilitary * Indeed * Inside Higher Ed * LinkedIn's Job Board * RecruitMilitary * Dartmouth's Job Board (searchjobs.dartmouth.edu) * Other (Please specify below) * If you would like to add more information to your answer, please specify here: (Open Ended Question) Documents Needed to Apply Required Documents * Resume Optional Documents

Application Instructions: External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. IMPORTANT: Please review the job posting and load ALL documents required in the job posting to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your Resume/CV, references, cover letter, and any other supporting documents required in the job posting. The "My Experience" page is the only opportunity to add your required supporting document attachments. You will not be able to modify your application after you submit it . Current Mercer University Employees: Apply from your existing Workday account. Do not apply from the external careers website. Log in to Workday and type Jobs Hub in the search bar. Locate the position and click Apply. Job Title:Senior Executive Assistant to the Senior Vice President for University Advancement Department:University Advancement College/Division:General University Primary Job Posting Location: Macon, GA 31207 Additional Job Posting Locations: (Other locations that this position could be based) Job Details:We are seeking a highly organized and responsible Senior Executive Assistant to provide comprehensive support to the Senior Vice President for University Advancement. This role demands a self-motivated and trustworthy individual who is committed to delivering excellence and ensuring seamless operations at the executive level. Responsibilities: The Senior Executive Assistant provides high-level administrative and financial support for University Advancement under indirect supervision. This role manages and audits departmental budgets and revenue accounts, oversees business transactions, and ensures compliance with policies and procedures. The position also provides executive support to the Senior Vice President (SVP), supervises designated staff, and coordinates procurement and vendor relations. Additional responsibilities include serving as Building Steward for Mercer Landing and supporting special events as assigned. Qualifications: A bachelor's degree from an accredited university/college and at least one year of progressively responsible administrative support experience is required. In lieu of a bachelor's degree, an equivalent combination of education and directly related experience will be considered. Candidates with prior experience with Workday and/or prior accounting/budgeting experience are highly desired. Knowledge/Skills/Abilities: Comprehensive understanding of financial management principles, including budgeting, auditing, and compliance. Knowledge of or ability to quickly learn University policies, procedures, and procurement processes. Familiarity with office administration and executive support best practices. Understanding of event coordination and facility management. Strong organizational and time-management skills with the ability to prioritize multiple tasks. Advanced proficiency in Microsoft Office Suite and ability to learn various enterprise systems (e.g., Workday). Excellent written and verbal communication skills for professional correspondence. Analytical skills for reviewing budgets and identifying discrepancies. Problem-solving skills to address scheduling conflicts and operational issues. Skill in utilizing office productivity tools (Word, Excel) to create and manage documents, expense reports, and spreadsheets, along with experience in or ability to learn University accounting systems and donor management platforms. Ability to deliver excellent customer service while effectively communicating with vendors, alumni, University stakeholders, and internal departments to resolve disputes or clarify charges and expenses. Ability to maintain confidentiality and exercise discretion in handling sensitive information. Ability to review and question expenses to ensure compliance with departmental budgets and financial policies Ability to work independently under minimal supervision while managing complex tasks. Ability to supervise and mentor staff effectively. Ability to collaborate across departments and build positive working relationships. Ability to adapt to changing priorities and work in a fast-paced environment. Background Check Contingencies: - Criminal History Required Documents: - Cover Letter - Resume - List of references with contact information About Mercer University Founded in 1833, Mercer University is a distinguished private institution recognized for its commitment to academic excellence, leadership development, and community engagement. With campuses across Georgia, Mercer's twelve schools and colleges offer a wide range of undergraduate, graduate, and professional programs. The university cultivates a close-knit, student-centered environment where innovation, service, and personal growth are deeply valued. Mercer's employees are at the heart of its mission, dedicated to advancing innovation, supporting student success, and strengthening both our local and global communities through service. At Mercer, we believe in the power of relationships and the importance of in-person collaboration. Accordingly, our employees are expected to serve in-person as it fosters real-time problem solving, mentoring, and the meaningful connections that strengthen both our work and service to our students and the broader university community. Why Work at Mercer University Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid vacation and sick leave, technology discounts, schedules that allow for work-life balance, and so much more! At Mercer University, a Bear is more than a mascot: it's a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University. For more information, please visit: ********************************** Scheduled Weekly Hours:37.5 Job Family:Staff Clerical Non-exempt EEO Statement: EEO/Veteran/Disability

Executive Assistant, Director's Office The Brooklyn Museum is a world-renowned cultural institution dedicated to preserving and showcasing art, history, and heritage. Our mission is to bring people together through art and experiences that inspire celebration, compassion, courage, and the will to act. Our vision is to serve as an institution where art is a powerful force for personal transformation and social change. Celebrating our differences and learning about our diverse communities through our collections, exhibitions, and programming is the core of who we are and what we do. We are committed to creating and cultivating a community of talented, passionate people who are inspired to make the Museum an important hub of community activity and a great global destination. Our staff have the opportunity to grow their professional skills and work collaboratively with colleagues they admire and respect. About the role The Brooklyn Museum is looking for an organized and efficient Executive Assistant (“EA”) to support the Director. This is a critical position, ensuring that the Director is able to execute an ambitious vision and strategy by optimizing the calendar and workflows. The EA is the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Director inclusive of Board of Trustee and donor communications. The EA also serves as an internal liaison to senior management teams, supports executive outreach and external relations, and oversees special projects as needed. The Executive Assistant represents the Director, and by extension the Museum, with professionalism, discretion, and warmth. The best candidate for this role is a thoughtful, proactive, and gracious communicator. They possess deep emotional intelligence, good judgement, and a collaborative spirit. The candidate holds strong written and oral communication skills and has a knack for resourceful problem-solving. They understand the Director's priorities and ensure her time is spent accordingly. In addition, the candidate for this job is passionate about the Museum, forward-thinking, and art-loving. Responsibilities: Manage Director's calendar, including meetings with high-level donors, artists, press, elected officials and industry leaders Prepare for meetings with agendas, briefings, notes, and post meeting summaries Work closely with the Chief of Staff and the Development team to align priorities, sequence meetings, and maintain a balanced schedule Implement sophisticated calendar management techniques including time blocking, buffer scheduling, and priority-based appointment setting. Anticipate and resolve potential schedule conflicts proactively Serves as the gatekeeper for the Director's time, making judicious decisions about which meeting requests to accept, decline, delay or delegate. Coordinates seamless calendar integration across multiple platforms to ensure the Director can access appointment details across devices Manage Director's email inbox, flagging priority communications, responding to routine inquiries, and filtering spam. Drafts daily communications for the Director's immediate attention including thank you notes, stewardship notes and organizational updates. Initiate drafts of speeches or other text requested by the Director and manage the timely review and approval of such pieces Maintain up-to-date contact information and donor correspondence in Tessitura, the Museum's fundraising database. Support the Director in cultivating strong relationships with the Board of Trustees and major donors through excellent communication and hospitality. Coordinate with the Development Team to manage outreach to VIPs, influencers, and artists for Museum events, openings, and the annual gala. Staff the Director at key events, track guest interactions, and assist with follow-up communications. May assist in planning and supporting board trips, both domestic and international. Act as concierge to Director's Office, warmly welcoming guests and setting up amenities and food service for engagements as needed Identify and implement improvements to increase efficiency in Director's Office operations Books all travel arrangements and creates detailed itineraries for the Director to ensure ease of travel Supports management of office budget and financial reconciliations, including processing the Director's invoices and credit card statements Coordinate with IT, Facilities, and Security departments to ensure seamless office functionality Establish and maintain filing systems (physical and digital) and records management protocols for the Director's Office Assist as needed with museum wide events, supporting the Chief of Staff and the Chief Operating Officer / Chief Financial Officer. Qualifications Required: A minimum of 5 -7 years of experience directly supporting C-suite executives and managing complex office logistics CRM/ database proficiency- ability to generate reports, analyze data, and keep organized systems Expert in Microsoft Office Suite (Word, Outlook, Excel) and Outlook calendar capabilities and scheduling in particular Attention to detail and dedication to improving systems and processes A resilient and proactive mindset, with the ability to maintain composure and perform effectively under pressure. Ability to manage upward, prioritize competing demands, and maintain strict confidentiality Attention to detail and a strong personal work ethic Impeccable communication skills (oral and written) Cheerful, professional demeanor with a focus on excellent customer service Demonstrable passion for the Museum's mission and innovative programming Preferred: Candidate is tech-savvy and enjoys using technology to make systems and processes more efficient Experience with Customer Relationship Databases (CRM), Tessitura preferred Department: Executive Admin Reports to: Chief of Staff Position type: Full-time Union status: Non Union FLSA status: Exempt Salary: $74,298-$85,225 Schedule: 35 hours per week, Monday-Friday, 9 am-5 pm (hybrid, 3 days per week with some weekend and evening commitments)

About SUNY Delhi: SUNY Delhi is leading the way with cutting-edge programs, including Applied Technology (Architecture, Mechatronics, Construction trades, etc.), Veterinary Science, Nursing, Sustainability, Culinary Arts, Liberal Arts, NCAA Division III athletics, etc. We are fueled by our passion to become a leader in the higher education space by our commitment to excellence, celebrating diversity, and including faculty, staff and students from all walks of life! Check out our 60+ award-winning Majors/Programs here. While credentials and technical skills are required, SUNY Delhi values those who are committed to continuous learning/growth, work well independently as well as with a team, and are curious, analytical, and problem-solvers. Being a champion for our approximately 2,600 students and the SUNY Delhi mission is essential! If you share these values, please consider applying to become part of our team! Located in the beautiful Catskill Mountains with breathtaking views, you may find more information about Delhi, New York, and the surrounding area here. The College offers an outdoor education center, state-of-the-art fitness center, indoor pool, golf simulator, and an 18-hole golf course! Find a virtual tour of our campus here. See where we rank on US News Job Description: SUNY Delhi seeks an experienced, dynamic, and results-oriented Development Officer to lead and execute a comprehensive $10 million fundraising campaign. This individual will play a pivotal role in advancing the College's strategic initiatives by cultivating meaningful relationships with donors, alumni, community partners, and internal stakeholders. The Campaign Manager will oversee all aspects of the campaign, from planning and goal setting to implementation, reporting, and stewardship, ensuring alignment with SUNY Delhi's mission and vision. Key Responsibilities: Campaign Strategy & Planning * Develop and implement a comprehensive campaign plan, including timelines, goals, and key performance metrics. * Collaborate with the VP for Institutional Advancement, college leadership, faculty, and volunteers to ensure campaign priorities align with institutional objectives. * Identify key donor segments and develop tailored engagement strategies. Donor Engagement & Stewardship * Cultivate, solicit, and steward major gifts ($25,000+) from individuals, corporations, and foundations. * Build and maintain strong relationships with alumni, trustees, and community leaders to inspire philanthropic support. * Develop recognition strategies to acknowledge and sustain donor commitment. Team Leadership & Volunteer Management * Lead and coordinate a campaign team, including staff, volunteers, and student ambassadors. * Train and motivate campaign volunteers to maximize outreach and fundraising * effectiveness. * Foster collaboration across departments to ensure seamless campaign execution. Communications & Marketing * Partner with the Marketing and Communications team to create campaign messaging, collateral, and digital content. * Ensure consistent and compelling storytelling that highlights SUNY Delhi's impact, vision, and priorities. Reporting & Analysis * Track campaign progress, prepare reports for leadership and stakeholders, and adjust strategies as needed. * Monitor metrics, assess donor engagement, and recommend improvements for current and future campaigns. Requirements: * Bachelor's degree required; advanced degree in nonprofit management, communications, or related field preferred. * Minimum of 5 - 7 years of progressive fundraising experience, with a proven track record in major gift campaigns and capital campaigns. * Demonstrated experience managing large-scale fundraising initiatives, preferably $10M+ campaigns. * Strong leadership, project management, and organizational skills. * Exceptional written and oral communication skills; comfortable presenting to diverse audiences. * Ability to cultivate relationships with a variety of stakeholders, including alumni, corporate partners, and community leaders. * Knowledge of fundraising software (e.g., Raiser's Edge, Salesforce) and best practices in donor management. Competencies: Strategic thinker with results-oriented approach. High level of integrity, discretion, and professionalism. Collaborative team player who inspires confidence and engagement. Flexible and able to thrive in a dynamic, fast-paced environment. Additional Information: * Start date: January 10, 2026 * Work Schedule: Travel and some evening & weekend work will be required * This is a 12-month Management Confidential position * Salary: $100,000 - 130,000 * Reports to: College President * Budget Title: Director of Development * This position offers full New York State Management Confidential benefits which are among the most comprehensive in the country with an excellent fringe benefits package * Click here for more Information for Prospective Employees SUNY Delhi has a strong commitment to Affirmative Action and Cultural Diversity. The College welcomes responses from women, minorities, individuals with disabilities and veterans. SUNY Delhi is committed to providing a safe and productive learning and living community for our students and employees. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Any offer of employment is contingent on the successful completion of the background check. If you need a disability-related accommodation, please contact ****************** Clery Statement Applicants interested in positions may access the Annual Security Report (ASR) for SUNY Delhi online. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Delhi University Police Department at ************. Application Instructions: To apply, please submit: * Letter of interest * Resume or Curriculum Vitae * Contact information for three professional references Optional statement requested: * SUNY Delhi is energized to lead the charge in developing a welcoming and intellectually diverse environment for all, a place where diversity, equity, and success guide our achievement, scholarship, character, and global citizenship. Please provide a short statement on your commitment to diversity and how you would incorporate it into this role. * Campuses may consider a candidate's commitment to SUNY and/or the campus's mission and related values in hiring and promotion decisions, when relevant to position-specific knowledge, skills, competencies, and experiences. This may include asking a job applicant to describe their commitment to and/or experience with diversity, equity, and inclusion (or any of SUNY's four pillars). * Federal and state non-discrimination law require that education institutions do not offer employment opportunities based on a candidate's identity, specific race, sex, or national origin in the hiring process. For full consideration, please apply by January 2, 2026. Position will remain open until filled. SUNY Delhi is an AA/EOE employer. SUNY Delhi does not discriminate. Visa sponsorship is not available for this position. Your application will not be accepted if you require sponsorship to work in the United States. All people with disabilities are encouraged to apply

Reinhardt University is currently accepting applications for an Executive Administrative Assistant for the Provost's Office. Reinhardt University seeks an experienced Executive Administrative Assistant to serve in the Provost's Office. Working somewhat independently in accordance with written policies, procedures, verbal instructions, and knowledge of administrative practices, this position is responsible for performing a variety of highly visible and confidential administrative and clerical duties which may involve, but are not limited to, tasks such as accurately collecting data and information, courteously attending to faculty, students, and visitors, creating and maintaining accurate and up-to-date files, procedures, workflows, and guidelines, organizing data and events, responding to requests for information in a timely and accurate manner, attentively coordinating schedules, meetings, and travel arrangements, providing accurate word processing, proof-reading, and data entry support, neatly copying materials, and promptly sending, receiving and distributing a variety of documents, supporting the provost in activities related to faculty, campus, community, and the board of trustees. This function may include work distribution, scheduling, training, answering questions, and/or assisting in solving moderately complex problems. Minimum Education & Experience Requirements: * Bachelor's Degree in Business or related field required * 3-5 years of senior administrative experience * Computer literate with proficiency in Microsoft Office applications * Capacity to communicate with high-level executives, volunteers, and campus constituents in a professional, respectful, and collaborative manner. * Ability to prepare letters, memos, reports, etc. with a high degree of accuracy and neatness. * Ability to work with attention to detail, especially when organizing meetings, events and coordinating schedules. * Demonstrated ability to prioritize work assignments, solve complex problems, and resolve conflicts. * Ability to manage time effectively and work on multiple complex assignments at one time. * Demonstrated experience working with senior administrators, managing workplace demands of a high-profile office, and protecting the confidentiality of information shared. * Comfortable working in a demanding, face-paced, and deadline-based environment. * Demonstrated ability to work effectively with a team and with many diverse constituents. Reinhardt University is an Equal Opportunity Employer (EOE/M/V/H/V). Reinhardt University is an equal opportunity institution. The University respects the essential dignity of all individuals and is committed to providing equal access to and support for education and employment opportunities. Reinhardt does not discriminate in any of its policies, programs, or activities on the basis of race, color, age, culture, national origin, socioeconomic status, veteran's status, gender, sexual orientation, genetic information, religious belief, physical (dis)ability, political affiliation, or any other basis protected by federal, state or local laws. All persons involved in the operations of the University are prohibited from engaging in such discrimination. Direct inquiries regarding the equal opportunity and non-discrimination policy to: Director of Human Resources, Reinhardt University, 7300 Reinhardt Circle, Waleska, GA 30183, ************. .

Reinhardt University is currently accepting applications for an Executive Administrative Assistant for the Provost's Office. Reinhardt University seeks an experienced Executive Administrative Assistant to serve in the Provost's Office. Working somewhat independently in accordance with written policies, procedures, verbal instructions, and knowledge of administrative practices, this position is responsible for performing a variety of highly visible and confidential administrative and clerical duties which may involve, but are not limited to, tasks such as accurately collecting data and information, courteously attending to faculty, students, and visitors, creating and maintaining accurate and up-to-date files, procedures, workflows, and guidelines, organizing data and events, responding to requests for information in a timely and accurate manner, attentively coordinating schedules, meetings, and travel arrangements, providing accurate word processing, proof-reading, and data entry support, neatly copying materials, and promptly sending, receiving and distributing a variety of documents, supporting the provost in activities related to faculty, campus, community, and the board of trustees. This function may include work distribution, scheduling, training, answering questions, and/or assisting in solving moderately complex problems. Minimum Education & Experience Requirements: Bachelor's Degree in Business or related field required 3-5 years of senior administrative experience Computer literate with proficiency in Microsoft Office applications Capacity to communicate with high-level executives, volunteers, and campus constituents in a professional, respectful, and collaborative manner. Ability to prepare letters, memos, reports, etc. with a high degree of accuracy and neatness. Ability to work with attention to detail, especially when organizing meetings, events and coordinating schedules. Demonstrated ability to prioritize work assignments, solve complex problems, and resolve conflicts. Ability to manage time effectively and work on multiple complex assignments at one time. Demonstrated experience working with senior administrators, managing workplace demands of a high-profile office, and protecting the confidentiality of information shared. Comfortable working in a demanding, face-paced, and deadline-based environment. Demonstrated ability to work effectively with a team and with many diverse constituents. Reinhardt University is an Equal Opportunity Employer (EOE/M/V/H/V). Reinhardt University is an equal opportunity institution. The University respects the essential dignity of all individuals and is committed to providing equal access to and support for education and employment opportunities. Reinhardt does not discriminate in any of its policies, programs, or activities on the basis of race, color, age, culture, national origin, socioeconomic status, veteran's status, gender, sexual orientation, genetic information, religious belief, physical (dis)ability, political affiliation, or any other basis protected by federal, state or local laws. All persons involved in the operations of the University are prohibited from engaging in such discrimination. Direct inquiries regarding the equal opportunity and non-discrimination policy to: Director of Human Resources, Reinhardt University, 7300 Reinhardt Circle, Waleska, GA 30183, ************. .

Executive Assistant to the President Status: Regular, Full-time, Exempt Department: Office of the President Reports to: President Salary: $62,353.20 - $69,500.00 annual salary Description: The Executive Assistant to the President is responsible for oversight of office operations for the administration of the College. This role requires the utmost discretion, confidentiality, integrity, and independent judgement in carrying out required duties and responsibilities. This role, under direction of the College President, provides responsible confidential professional administrative and technical support to the College President and Cabinet members as assigned. Duties and Responsibilities: * Provide oversight to the Office of the Presidents administrative operations. * Conduct and respond to correspondence via telephone, email, fax, and text. * Route and convey messages accurately and with a sense of urgency. * Assist the President with creating and distributing communications and memos. * Process mail for the President and Cabinet members as directed. * Coordinate administrative meetings and events and collaborate with internal and external partners in providing the President with a complete administrative calendar. * Prepare and distribute agendas and other materials for administrative meetings. * Take minutes at administrative, committee, and board meetings as assigned. * Serve as the point person and gatekeeper for the Office of the President, greeting and assisting visitors, including students, faculty, staff, and the public. * Create, organize, and maintain confidential files and records. * Manage the flow of electronic, paper, and verbal information and communications with proficiency. * Disseminate information, explaining policies and procedures, and speaking as directed for the College President in personal and telephone contacts and meetings. * Collaborate with Cabinet team members and provide direct administrative support as appropriate. * Assist with tracking and reconciling the budget for the Office of the President, process expense reports, and manage purchasing for the office. * Provide direct support for the Board of Trustees, including updating Board of Trustee information including By- Laws, Committee Lists and contact information, scheduling of and attendance at all committee and board meetings; disseminating meeting agendas and other documents; ensuring compliance with meeting notice requirements; preparing for events and meetings in collaboration with the Events Coordinator and IT Department, including ordering refreshments and meals, setting up meeting spaces, preparing name card; taking minutes. * Other duties as assigned by the President. Communication and Culture * Safeguard the confidentiality of College administration by exercising discretion in communicating information to faculty, students, staff, and the various public members. * Greeting and assisting visitors, including students, faculty, staff, and the public. * Receive and screen visitors demonstrating tact and courtesy. * Exercise judgment and refer visitors to appropriate College offices and personnel. * Serve as a liaison between the President and staff, students, the public, and other College personnel; establish and maintain positive staff and public relations. * Communicate information in person, by telephone, or email - where judgment, knowledge and interpretation of policies and regulations are necessary. * Serve as a model for positive interdepartmental communication by ensuring clear, tactful, and courteous exchange of information between the President's Office and other administrative departments. * Lead and/or participate in cross College related continuous improvement projects. Qualifications and Preferences: * High school degree or GED required. * 4 years of experience in progressively responsible administrative support positions. * Ability to work with a broad range of diverse individuals and groups to form a safe and inclusive workplace. * Proven ability to handle highly sensitive and confidential information with integrity and professionalism. * Excellent communication skills including public speaking: over the phone, in person, and written communications. * Ability to effectively communicate with colleagues and the public to professionally represent the principles of PSC. * Demonstrated skill at gathering, organizing, distributing, and filing information. * Superior organizational skills include managing multiple tasks at once and strong attention to detail. * Strong working knowledge of Microsoft Office suite, particularly Word and Excel. * Demonstrated proficiency in Zoom and Microsoft Teams. * Demonstrated ability to work collaboratively in a team environment. * Ability to handle a fast-paced environment and remain productive and calm under pressure. * Ability to work occasional weekends or evenings to accommodate College events and deadlines. * Ability to work with a broad range of diverse individuals and groups to form a safe and inclusive campus community. Preferred: * Associate or bachelors degree preferred. * Demonstrated administrative support experience at an institution of higher learning. * A comprehensive understanding of the shared governance structure of a college or university. Physical Requirements: Environmental Conditions * Work is consistently performed in an indoor office setting with normal temperature ranges for the season. * Traditional noise of a busy office setting can be expected. * Working spaces may be crowded based on traffic and space configuration. Lifting and Carrying * Ability to regularly lift up to 10-25 lbs. * Frequent lifting and carrying of light to moderate office equipment (laptop or meeting materials) weight items. Mobility * Prolonged sitting majority of the workday to complete responsibilities. * Ability to bend, stoop, and kneel to pick up items, as necessary. * Climbing various staircases across the campus to engage in meetings and/or presentations. * Utilize mobility assistive devices and equipment, as necessary. Dexterity and Hand-Eye Coordination * Manual dexterity for handling small office-related objects. * Fine motor skills for work performed on laptop. * Infrequent need to reach overhead or below knee level to perform work duties. Sensory Requirements * Good vision, including color vision if required, with corrective lenses, as necessary. * Good hearing with assistive devices, as necessary. Paul Smiths College is an equal opportunity employer. Position descriptions are created that focus on essential functions, using inclusive language, and avoid unnecessary or discriminatory requirements.

Executive Assistant to the President Status: Regular, Full-time, Exempt Department: Office of the President Reports to: President Salary: $62,353.20 - $69,500.00 annual salary Description: The Executive Assistant to the President is responsible for oversight of office operations for the administration of the College. This role requires the utmost discretion, confidentiality, integrity, and independent judgement in carrying out required duties and responsibilities. This role, under direction of the College President, provides responsible confidential professional administrative and technical support to the College President and Cabinet members as assigned. Duties and Responsibilities: Provide oversight to the Office of the President s administrative operations. Conduct and respond to correspondence via telephone, email, fax, and text. Route and convey messages accurately and with a sense of urgency. Assist the President with creating and distributing communications and memos. Process mail for the President and Cabinet members as directed. Coordinate administrative meetings and events and collaborate with internal and external partners in providing the President with a complete administrative calendar. Prepare and distribute agendas and other materials for administrative meetings. Take minutes at administrative, committee, and board meetings as assigned. Serve as the point person and gatekeeper for the Office of the President, greeting and assisting visitors, including students, faculty, staff, and the public. Create, organize, and maintain confidential files and records. Manage the flow of electronic, paper, and verbal information and communications with proficiency. Disseminate information, explaining policies and procedures, and speaking as directed for the College President in personal and telephone contacts and meetings. Collaborate with Cabinet team members and provide direct administrative support as appropriate. Assist with tracking and reconciling the budget for the Office of the President, process expense reports, and manage purchasing for the office. Provide direct support for the Board of Trustees, including updating Board of Trustee information including By- Laws, Committee Lists and contact information, scheduling of and attendance at all committee and board meetings; disseminating meeting agendas and other documents; ensuring compliance with meeting notice requirements; preparing for events and meetings in collaboration with the Events Coordinator and IT Department, including ordering refreshments and meals, setting up meeting spaces, preparing name card; taking minutes. Other duties as assigned by the President. Communication and Culture Safeguard the confidentiality of College administration by exercising discretion in communicating information to faculty, students, staff, and the various public members. Greeting and assisting visitors, including students, faculty, staff, and the public. Receive and screen visitors demonstrating tact and courtesy. Exercise judgment and refer visitors to appropriate College offices and personnel. Serve as a liaison between the President and staff, students, the public, and other College personnel; establish and maintain positive staff and public relations. Communicate information in person, by telephone, or email - where judgment, knowledge and interpretation of policies and regulations are necessary. Serve as a model for positive interdepartmental communication by ensuring clear, tactful, and courteous exchange of information between the President's Office and other administrative departments. Lead and/or participate in cross College related continuous improvement projects. Qualifications and Preferences: High school degree or GED required. 4 years of experience in progressively responsible administrative support positions. Ability to work with a broad range of diverse individuals and groups to form a safe and inclusive workplace. Proven ability to handle highly sensitive and confidential information with integrity and professionalism. Excellent communication skills including public speaking: over the phone, in person, and written communications. Ability to effectively communicate with colleagues and the public to professionally represent the principles of PSC. Demonstrated skill at gathering, organizing, distributing, and filing information. Superior organizational skills include managing multiple tasks at once and strong attention to detail. Strong working knowledge of Microsoft Office suite, particularly Word and Excel. Demonstrated proficiency in Zoom and Microsoft Teams. Demonstrated ability to work collaboratively in a team environment. Ability to handle a fast-paced environment and remain productive and calm under pressure. Ability to work occasional weekends or evenings to accommodate College events and deadlines. Ability to work with a broad range of diverse individuals and groups to form a safe and inclusive campus community. Preferred: Associate or bachelor s degree preferred. Demonstrated administrative support experience at an institution of higher learning. A comprehensive understanding of the shared governance structure of a college or university. Physical Requirements: Environmental Conditions Work is consistently performed in an indoor office setting with normal temperature ranges for the season. Traditional noise of a busy office setting can be expected. Working spaces may be crowded based on traffic and space configuration. Lifting and Carrying Ability to regularly lift up to 10-25 lbs. Frequent lifting and carrying of light to moderate office equipment (laptop or meeting materials) weight items. Mobility Prolonged sitting majority of the workday to complete responsibilities. Ability to bend, stoop, and kneel to pick up items, as necessary. Climbing various staircases across the campus to engage in meetings and/or presentations. Utilize mobility assistive devices and equipment, as necessary. Dexterity and Hand-Eye Coordination Manual dexterity for handling small office-related objects. Fine motor skills for work performed on laptop. Infrequent need to reach overhead or below knee level to perform work duties. Sensory Requirements Good vision, including color vision if required, with corrective lenses, as necessary. Good hearing with assistive devices, as necessary. Paul Smith s College is an equal opportunity employer. Position descriptions are created that focus on essential functions, using inclusive language, and avoid unnecessary or discriminatory requirements.

Qualifications Proficiency in Microsoft Word and Excel required. Must be customer service oriented with excellent communication skills. Ability to learn the department's computer systems for scheduling work orders and purchase orders. Ability to work in a fast-paced, deadline driven environment.

School Leadership/Executive Assistant The DeKalb County School District is seeking an experienced and professional Executive Administrative Assistant. Salary Grade/Schedule: Unified 116 Salary Schedules: Click Here The material contained herein is subject to change. All open positions offered by the DeKalb County School District are subject to specific job requirements. The DeKalb County School District is an equal opportunity employer, and all hiring decisions are subject to federal, state, and local employment laws and regulations. Title: Executive Administrative Assistant Perform routine and non-routine tasks to provide comprehensive administrative support to the department, coordinating office functions, managing schedules, and handling communications to ensure efficient operations. Provide support with payroll, travel arrangements, and budgeting, and serve as a liaison to schools, staff, and community members. Perform duties with moderate to little supervision as an experienced-level individual contributor. Essential Functions: • Manage and maintain various documents and records with a focus on accuracy and confidentiality, including personnel/position-related paperwork such as attendance, payroll records, duty assignments, leave requests, and monthly travel reimbursements. • Provide exceptional customer service by addressing concerns and complaints effectively and communicating with internal and external contacts on behalf of the supervisor to ensure stakeholder satisfaction. • Oversee financial activities, including monitoring the budget, managing spending for supplies and equipment, executing purchase orders, and ensuring timely payment of purchases in accordance with school system guidelines. • Schedule and coordinate meetings, appointments, and travel arrangements for supervisors, prepare meeting agendas, record minutes at meetings, and ensure physical settings are prepared for meetings. • Assist office administration by maintaining efficient operations, conducting research, and compiling data. • Collaborate with team members across departments to facilitate communication and project completion. • Create drafts of correspondence for a supervisor. • Maintain an efficient, organized filing system. • Anticipate tasks that may be varied or complex while also being prepared to take on assignments as needed in order to support departmental goals effectively. • Provide insight on process improvements and successful outcomes and make recommendations for solutions as appropriate. • Perform additional duties as assigned. MINIMUM QUALIFICATIONS • High school diploma with at least six (6) years of related experience required. • Associate degree with 4-8 years of related experience preferred. 08/27/2024 Attachment(s): Executive Assistant.pdf

St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master's, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master's and doctoral programs in business, nursing, education, pharmacy, and public health. The University's residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background. The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, "Teach Me Goodness, Discipline, and Knowledge." We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres-a beautiful setting for a warm, friendly campus community. Job Responsibilities This position will support the Office of the Provost. Tasks include: * Provide administrative support to the Office of the Provost and ensure efficient day-to-day operations of the office * Screen incoming calls and receive visitors for the Office of the Provost. * Manage the budgets and expenses for the Office of the Provost, Faculty Development, Special Projects and manage the invoice and PO approval process. * Coordinate calendars for the Office of the Provost which includes scheduling appointments, assigning meeting rooms, and ensuring other necessary logistic arrangements are made. * Manage and respond to incoming emails in a timely and professional manner. * Manage communication workflows. * Manage expense reports. * Oversee budgets for faculty development. * Produce data reports and provide initial analysis as needed. * Provide support for the Faculty Load and Compensation (FLAC) system as needed. * Create and distribute surveys as requested. * Oversee website updates. * Oversee ordering of supplies and equipment as needed by the Office. * Maintain filing system for the Office of the Provost. * Provide Support for Special Projects (reserve venues, manage budgets, place catering orders, etc.). * Schedule travel arrangements for the Office of the Provost. * Other duties as assigned. Education / Experience Minimum related AAS degree; preferred Bachelor's degree, or significant experience required. Office experience in a higher education environment is highly desirable. Competencies / Skills * Excellent communication and interpersonal skills * Ability to work independently and be self-motivated * Excellent time management and organizational skills * Familiarity with Microsoft suite of products * Ability to problem solve * Manage sensitive data with discretion and integrity * Familiarity with Qualtrix (preferred) * Familiarity with Banner (preferred Physical Demands * Ability to remain in a stationary position for extended periods (e.g., sitting at a desk, working on a computer). * Ability to communicate clearly and effectively in person, by phone, and via email. * Occasional lifting or moving of items up to 10-20 pounds (e.g., office supplies, files). * Ability to navigate office environment, including walking short distances and bending or reaching as needed. Supervision of Employees None Work Environment Traditional office environment Equipment to be Used Computers and peripherals, copier, printer, telephone, A/V equipment Job Type Full-time Work Hours Typically 8:30-4:30 with infrequent support for evening/weekend events Full time/12 month/35 hours weekly Special Conditions for Eligibility Minimum Number of References Requested 2 EEO Statement It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the University has employees. The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law. The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone **************, email (titleix@sjfc.edutitleix@sjfc.edu>), in-person in Campus Center 209, or outside of business hours by contacting the Office of Safety and Security **************. Work Location FLSA Non-Exempt Salary / Hourly Range $25.50-$30.00 per hour Notes The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education. The above hiring range is one component of the University's competitive Total Rewards package which can be viewed here Posting Detail Information Posting Number S00777P Desired Start Date 03/01/2026 Open Date Open Until Filled Yes Special Instructions to Applicant

Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors. Bargaining Unit: MC Job Summary: The Department of Nursing and the Institute of Continuous Learning at SUNY Downstate Health Sciences University is seeking a full-time TH Associate Administrator. The successful candidate will: Have accountability for the overall Nursing Performance Improvement and Education programs for all nursing services throughout UHB. Proactively identify progressive approaches to deliver education, improve nursing practice, enhance patient satisfaction, and consistently improve nursing performance. Possess broad expertise in quality, evidence-based practice, overseeing education development, leadership and management skills. Oversee the planning, implementing and evaluating of all nursing education and competency programs, and relationships with affiliating schools of nursing on behalf of UHB. Provide education and development consultation and support to all patient care service areas reporting to the Vice President for Patient Care Services/ CNO. Collaborate with nursing leadership to implement strategies and evaluation mechanisms to achieve excellence in nursing practice throughout UHB. Implement programs for individual nurse development, advancement, and recognition as well as systems for standards development, practice / quality monitoring, clinical scholarship, and regulatory compliance. Serve as nursing leader to drive nursing quality improvement based on evidence-based practice. Possess the following job specific competencies: Foundation Thinking Skills, Strategic Management, Human Resource Leadership Skills, Financial Management, Relationship Management, Personal and Professional Accountability, Career Planning, Fostering Professional Environment, Optimizing the Leader within/Reflective Practice Behaviors, Cultural Competence, Shared Decision Making, Performance Improvement Technology and Clinical Practice Knowledge and Skill Required Qualifications: New York State Registered Nurse License. Master of Science in Nursing Degree or other related Master of Nursing Degree. 5+ years on clinical registered nurse experience. 2+ years of nurse educator experience. Demonstrated knowledge of adult learning theory and use of educational teaching methodologies. ANCC Nurse Professional Development (NPD) specialty certification (or must be obtained within 1-year of hire). Or, a satisfactory equivalent combination of experience, education and training to the above. Preferred Qualifications: Doctorate Degree: DNP, PhD or EdD. BLS, ACLS, PALS Instructor. Work Schedule: Monday to Friday; 9:00am to 5:00pm (Full-Time) Salary Grade/Rank: MP3 Salary Range: Commensurate with experience and qualifications Executive Order: Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at ****************. Equal Employment Opportunity Statement: SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws. Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply. If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at *****************

Information Classification Title Administrative Assistant II FLSA Non-Exempt FTE 1.00 Minimum Qualifications High school diploma or equivalent and 2 years of related experience Preferred Qualifications * Associate's degree or higher in business, education, or related field. * Four years of administrative or customer service experience, preferably in higher education. * Experience supporting faculty, staff, and students in an academic setting. * Knowledge of FERPA and university administrative policies. * Experience with purchasing card (P-Card) use and reconciliation. Position Summary This position provides administrative support for student and faculty services at the Gwinnett Campus on weekdays and Saturdays, and sits at the front desk in the UGA Lobby. This person deals with confidential student information with knowledge of and adherence to relevant policies and laws, supports staff and faculty in academic and public service & outreach units, and provides key services. Rapid responses to inquiries, responsible decision-making, effective and supportive collaboration with other staff members, excellent customer service, and managing multiple assignments simultaneously are expected. General clerical duties may include preparing documents and campus signage, supporting basic AV needs in the classrooms, answering phones and campus emails, responding to inquiries, general paperwork, tracking inventory, and holding a p-card. On Saturdays, this position staffs the front desk on the 1st floor and serves as the primary point of service for faculty, staff, and visitors on the campus. This position reports to the Assistant Director of the Gwinnett Campus and will have comprehensive knowledge of Gwinnett Campus academic and non-academic programs. Flexibility to adjust schedules as needed by the campus. Knowledge, Skills, Abilities and/or Competencies * Strong customer service skills * Strong attention to detail * Ability to multitask * Personal integrity and confidentiality * Microsoft Office Suite and basic internet skills Physical Demands * Lift 25-30 pounds * Sit or stand for long periods of time * Move across campus to support events and classroom needs Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? Yes Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/Responsibilities Duties/Responsibilities Front Desk & Customer Service Provides front desk coverage Monday through Thursday and Saturdays. Delivers professional, welcoming service to students, faculty, staff, and visitors from academic units and Public Service & Outreach units at the Gwinnett Campus. Responsibilities include: * Performing general clerical and customer service support (answering phones and emails, responding to inquiries, completing routine paperwork). * Producing and updating event signage, placing signs at assigned classrooms and public areas before events, in accordance with campus procedures and style guidelines. * Tracking and reconciling office inventory and supplies. * Making copies and preparing documents for faculty; monitoring campus copy rooms. * Providing basic A/V setup and troubleshooting in classrooms and meeting rooms. * Serving as a campus ambassador by welcoming new students and visitors and providing information/directions. * Assisting with daytime external events and conferences. * Attending weekly operations meetings. * Overseeing lobby cleanliness. Percentage of time 70 Duties/Responsibilities Purchasing & Testing Services * Holds and manages a unit P-Card in accordance with UGA/USG policy, including pre-approvals, purchasing, monthly reconciliation, documentation retention, and audit readiness. * Manages purchasing workflows (quotes, orders, deliveries/returns) and tracks related inventory. * Schedules, coordinates, and proctors exams on an as-needed basis; verifies identity; ensures secure handling of testing materials/technologies; and upholds academic integrity and confidentiality standards. * Coordinates local testing accommodations with the University Testing Services office and maintains accurate records and reports. Percentage of time 20 Duties/Responsibilities Administrative Support Services Supports the Assistant Director and Facilities Coordinator with event preparations, room resets, and related operational tasks. Exercises a high degree of judgment, discretion, and initiative in triaging and resolving a wide range of inquiries, escalating issues as appropriate. Organizes, maintains, and safeguards physical and digital files/records-including confidential information-in alignment with university policies and records-retention standards (e.g., FERPA). Percentage of time 10 Contact Information Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Ben Hall Recruitment Contact Email *************** Recruitment Contact Phone Posting Specific Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents * Resume/CV * Cover Letter Optional Documents Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (*************). The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.

Information Classification Title Administrative Assistant II FLSA Non-Exempt FTE 1.00 Minimum Qualifications High school diploma or equivalent and 2 years of related experience Preferred Qualifications * Prior administrative experience at UGA or another USG institution preferred * Working knowledge of UGA and USG policies and procedures, particularly related to purchasing, reimbursements, travel authorizations, invoice processing etc., preferred. * Experience with MS Outlook (scheduling meetings and calendar invitations) * Experience with MS Excel (data entry and data reports) Position Summary This Administrative Associate position reports directly to the School Chair of Environmental, Civil, Agricultural and Mechanical Engineering (ECAM) in UGA's College of Engineering. This position will serve as one of the primary administrative contacts for the school and will serve as the primary administrative contact for the Georgia Network for Electric Mobility (GNEM). This Administrative Associate position will support ECAM and GNEM via: * Support the School Chair and ECAM with general office duties, correspondences, special projects and GNEM activities. * Serve as the Admin Lead for staffing and for GNEM, including but not limited to, assisting the Engineering HR office with information needed for ECAM immigration requests and advertising faculty and staff positions externally on platforms to ensure a successful recruitment strategy. * Process basic financial transactions. Responsible for maintaining compliance for issued P-Card and for department P-Card submissions/payments. Will record and compile financial records using journals, ledgers and computers. Will work with the Chair and faculty on procurement processes. Assist with GNEM budget each fiscal year. Work with GNEM Executive Director on annual reports. * Serve as the Admin contact for GNEM inquires. Will work with and support GNEM Staff and Faculty as needed. * Coordinate meetings and events as needed for ECAM and GNEM such as: advisory board meetings, GNEM steering committee meetings and E-Mobility summit meetings. Attend said meetings for note-taking as requested. * Serve as point of contact for E-Mobility summit each Spring semester. Work with staff and committee members to plan and execute this annual event which includes registrations, payments, vendor partnerships, and leading the committee and other staff on all summit-related tasks. * Provide content to Engineering Communications & Marketing Manager for GNEM website and social media content. This position will need a Purchase Card to properly execute its duties. Knowledge, Skills, Abilities and/or Competencies * Excellent organizational, communication (both written and verbal), and customer-service skills * Ability to interpret policies and procedures, as well as proofread and edit written material * Demonstrated computer competency and knowledge of Word, Excel, Outlook, and PowerPoint * Ability to work independently in a fast-paced office environment, multi-task, and remain detail-oriented Physical Demands * Lift and carry up to 50 lbs * Repetitive motions and actions * Long periods of sitting at a computer, standing, and walking between buildings on campus. Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? Yes Is having a P-Card an essential function of this position? Yes Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/Responsibilities Duties/Responsibilities Support to School Chair: * Perform general office duties, such as filing, answering telephones, and handling routine correspondence. * Perform administrative tasks such as copying, printing, answering phone, sending and receiving mail/shipments, faxing, typing letters and forms, etc. for faculty and graduate students. * Use computers for various applications, such as database management or word processing in support of the Chair. * Assist with logistics and scheduling for ECAM, GNEM and E-Mobility events/meetings, including coordinating room reservations, sending calendar invites, sharing agendas and minutes, etc. * Prepare PowerPoint presentations and assist with the preparation of various documents for the Chair, as needed. * Serve as a point-of-contact for ECAM School Chair and GNEM Executive Director. * Assist GNEM Staff/Faculty when needed for meeting/conference support * Provide content to Communications Manager for GNEM website and social media Percentage of time 30 Duties/Responsibilities Staffing Administrative Lead: * Coordinate with HR and the Business Office as needed for Part-Time Faculty letter inquires. * Assist HR office with ECAM immigration requests for faculty, researchers, and postdocs including submitting check requests for H1B, permanent residency, etc. * Advertise faculty and staff positions externally on other platforms to ensure a successful recruitment strategy * Assist staff, faculty, or students with departmental processes and procedures or use of office equipment. Percentage of time 30 Duties/Responsibilities Financial and Budget Management: * Serve as backup for the processing of basic financial transactions, including journal vouchers, travel requests & reimbursements. Will assist ECAM Admin with P-card submissions and payments for the School of ECAM. * Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers. * Work with the Chair and faculty on assisting with procurement for the School and faculty as related to administration, research and service related purchases. * Assist GNEM Executive Director in managing the GNEM budget each fiscal year * Work with GNEM Executive Director to develop an annual report to share with steering committee * Review and/or approve purchases, reimbursements, travel authorizations, etc as needed. Percentage of time 25 Duties/Responsibilities E-Mobility Summit Coordination * Serve as lead and point of contact for E-Mobility annual Summit * Partner with other staff, faculty, committee members, students on all aspects of planning and executing this annual Spring event. * Serve as on-site coordinator for Summit * Prepare and share summit materials, slides, schedule of event with participants * Partner with CENGR Business Office on registration fees/payments as needed Percentage of time 10 Duties/Responsibilities Other Duties as Assigned * Other duties as assigned that would contribute to the success of ECAM, GNEM, and the E-Mobility Summit. Percentage of time 5 Contact Information Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Dr. Ben Davis Recruitment Contact Email ***************** Recruitment Contact Phone Posting Specific Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents * Resume/CV * Cover Letter * List of References with Contact Information Optional Documents Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (*************). The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.

Application Instructions: Active Student Employees: If you are a current Student Employee or have previously worked in a student position, you must apply from your existing Workday account. Do not apply from the external careers website. Log in to Workday and type Find Jobs in the search. Locate the position and click Apply. External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. IMPORTANT: Please review the job posting and fully complete all sections of the application. You will not be able to modify your application after you submit it . Job Family: Student Regular Wage, Student Work Study Department: Student Affairs, General University Supervisor: Sheronda Abbott Job Title: The Cluster Staff Positions Job Description: Write, take photos, make videos, and/or create social media posts for Mercer's award-winning online student newspaper, The Mercer Cluster. We publish stories daily from August to May. Students are encouraged to attend our meetings to pitch ideas and develop their journalistic, writing, and digital content creation skills. Meetings will be held weekly in The Cluster's office space in the Connell Student Center and are open to all students regardless of major. Some knowledge of writing, photography, video, and social media is a bonus, but not required. Knowledge of AP style, Photoshop, and InDesign is also a bonus. Please submit past articles or work using this link Pay Rate:$10.00/hour, paid by the published piece and not hours worked. Scheduled Hours: 5 Start Date: 08/19/2025 End Date: 05/17/2026

Application Instructions: Active Student Employees: If you are a current Student Employee or have previously worked in a student position, you must apply from your existing Workday account. Do not apply from the external careers website. Log in to Workday and type Find Jobs in the search. Locate the position and click Apply. External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. IMPORTANT: Please review the job posting and fully complete all sections of the application. You will not be able to modify your application after you submit it . Job Family: Student Regular Wage, Student Work Study Department: Student Affairs, General University Supervisor: Tanya Ott-Fulmore Job Title: The Cluster Staff Positions Job Description: Write, take photos, make videos and/or create social media posts for Mercer's award-winning online student newspaper, The Cluster. We publish stories daily from August - May. Students are encouraged to attend our virtual story meetings to pitch ideas and develop their journalistic, writing and digital content creation skills. Some knowledge of writing, photography, video and social media is a bonus, but not required. Knowledge of AP style, Photoshop and InDesign is also a bonus. Pay Rate:$7.25/hour, paid by the published piece and not hours worked. Scheduled Hours: 5 Start Date: 08/26/2024 End Date: 05/4/2025

The Westchester Community College Foundation, in partnership with SUNY Westchester Community College, provides scholarship, financial, and programmatic support to promote student success both in college and beyond. The Junior Administrative Assistant supports the Executive Director of the Foundation and Executive Administrator. Support will include calendar management, meeting logistics, and general administrative functions. The Junior Administrative Assistant will manage Foundation front office reception and general information for foundation operations. This position requires strong organizational and verbal communication skills. Good knowledge of the principles and practices of administration, office management and personnel management is important. Office tasks include timesheet distribution, mailings, meeting and event preparation (parking, room reservation, copies, work orders, meeting clean up, outlook calendar reminder, name tag printing, etc.), mail receiving, sorting, and distribution and departmental clerical assistance. The incumbent will prepare Excel spreadsheets and design information presentations (i.e. Power Point) for accounting analysis, special events, grant preparation & meeting presentations. The Junior Administrative Assistant will write confirmation letters, mail merge projects (labels, letters, etc.) and proofread printed material, which requires strong writing and computer application skills. They will gather, organize and summarize in report form financial and statistical data for development grant proposals. The incumbent is responsible for exercising independent judgment in relieving principals of administrative details. The Junior Administrative Assistant: * Supports the work of the Vice President, External Affairs/Executive Director WCC Foundation and Executive Administrator, and other staff as needed, including email correspondence, calendar management, and meeting scheduling and coordination; * Handles logistics of Board, Committee, leadership, and staff meetings; * Manages front office duties including phones, ordering office supplies, overseeing facility needs and placing work orders, daily mail distribution, and check log; * Provides assistance to other members of the department staff as needed; * General administrative tasks, filing, and other duties and projects as assigned. Requirements: REQUIRED QUALIFICATIONS: The successful candidate must possess a High School Diploma or equivalent and five years of experience where the primary function of the position was in a staff or administrative support capacity, or where the primary function of the position was supervision of clerical positions. Knowledge of Microsoft Office Suite applications is necessary. All candidates must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and evidence of equity-minded practice in all college policies, practices, and personnel. PREFERRED QUALIFICATIONS: * Proficiency in Microsoft Office Suite, TEAMs and Zoom required. Knowledge of database management preferred; * Strong organizational and time management skills; ability to handle competing priorities and take initiative when appropriate; * Strong interpersonal skills with the ability to interact professionally and communicate effectively with all levels of staff and constituents; * Ability to work both collaboratively and independently; * Attention to detail and ability to handle sensitive information discreetly; * Strong problem-solving skills and the ability to adapt to changing priorities. Additional Information: POSITION EFFECTIVE: The position will remain open until filled. SALARY & BENEFITS: The starting salary is $61,592. Additional compensation with seniority steps maximize at a salary of $76,398. Benefits include comprehensive health coverage, a choice of defined benefit and/or defined contribution pension plan, generous leave benefits, and access to tax sheltered annuities and a deferred compensation plan. Application Instructions: Applicants interested MUST apply online by submitting a letter expressing interest in this position and a resume. Please login to: *********************************************** in order to check/edit your profile or to upload additional documents. Priority will be given to resumes received by February 13th. The review of candidates will begin immediately and continue until the position is filled. Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning. The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law.