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How to hire an employee training specialist

Employee training specialist hiring summary. Here are some key points about hiring employee training specialists in the United States:

  • The median cost to hire an employee training specialist is $1,633.
  • It takes between 36 and 42 days to fill the average role in the US.
  • HR departments typically allocate 15% of their budget towards recruitment efforts.
  • Small businesses spend $1,105 per employee training specialist on training each year, while large companies spend $658.
  • It takes approximately 12 weeks for a new employee to reach full productivity levels.
  • There are a total of 5,643 employee training specialists in the US, and there are currently 53,384 job openings in this field.
  • Omaha, NE, has the highest demand for employee training specialists, with 2 job openings.

How to hire an employee training specialist, step by step

To hire an employee training specialist, you should clearly understand the skills and experience you are looking for in a candidate, and allocate a budget for the position. You will also need to post and promote the job opening to reach potential candidates. Here's a step-by-step guide on how to hire an employee training specialist:

Here's a step-by-step employee training specialist hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write an employee training specialist job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new employee training specialist
  • Step 8: Go through the hiring process checklist
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  1. Identify your hiring needs

    First, determine the employments status of the employee training specialist you need to hire. Certain employee training specialist roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    An employee training specialist's background is also an important factor in determining whether they'll be a good fit for the position. For example, employee training specialists from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

    This list shows salaries for various types of employee training specialists.

    Type of Employee Training SpecialistDescriptionHourly rate
    Employee Training SpecialistTraining and development specialists plan, conduct, and administer programs that train employees and improve their skills and knowledge.$13-25
    FacilitatorA facilitator is responsible for assisting a group event or program, ensuring that the participants coordinate well. Facilitators also monitor that the objectives of the event are smoothly delivered and organized... Show more$13-33
    TrainerA trainer is responsible for instilling knowledge and process techniques for a specific business role. Duties of a trainer include facilitating engaging classes, identifying areas of improvement and opportunities for the learner, evaluating skills and attending to the learner's challenges, organizing training materials and scheduling training sessions, and submitting timely reports to the management on progress... Show more$14-35
  2. Create an ideal candidate profile

    Common skills:
    • Customer Service
    • Payroll
    • Customer Satisfaction
    • Food Preparation
    • Training Programs
    • Customer Complaints
    • Inventory Control
    • PowerPoint
    • Training Materials
    • POS
    • Human Resources
    • Product Knowledge
    • Training Sessions
    • Computer System
    Check all skills
    Responsibilities:
    • Manage internal and external procedures and guideline changes are appropriately communicate via SharePoint or external notification.
    • Educate new employees on proper POS procedures, appearance standards, and job title requirements.
    • Provide value-added leadership and training to employees on ways to increase productivity through an effective assumptions process.
    • Partner with senior leadership and manufacturing teams to promote the concept of high performing self-direct work teams.
    • Develop elearning courses to accommodate global audience and improve end user experience.
    • Conduct research using online federal regulations, review Medicare and Medicaid policy and guidelines to complete an accurate and well-support decision.
    More employee training specialist duties
  3. Make a budget

    Including a salary range in your employee training specialist job description helps attract top candidates to the position. An employee training specialist salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

    For example, the average salary for an employee training specialist in Florida may be lower than in New Jersey, and an entry-level employee training specialist usually earns less than a senior-level employee training specialist. Additionally, an employee training specialist with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

    Average employee training specialist salary

    $39,719yearly

    $19.10 hourly rate

    Entry-level employee training specialist salary
    $28,000 yearly salary
    Updated December 16, 2025

    Average employee training specialist salary by state

    RankStateAvg. salaryHourly rate
    1California$51,834$25
    2California$49,022$24
    3Washington$48,908$24
    4Illinois$48,077$23
    5New York$42,624$20
    6Maryland$41,727$20
    7Virginia$41,110$20
    8Maine$39,424$19
    9Maine$38,465$18
    10North Carolina$38,018$18
    11Maine$37,772$18
    12Wisconsin$34,186$16
    13Florida$31,497$15
    14Florida$31,378$15
    15Florida$31,257$15

    Average employee training specialist salary by company

    RankCompanyAverage salaryHourly rateJob openings
    1Bechtel Corporation$59,801$28.7512
    2Airgas$50,245$24.163
    3Matrix Service Company$48,308$23.23
    4SimilarWeb$47,702$22.93
    5ADAPT Community Network$42,164$20.274
    6University of Wisconsin System$39,830$19.153
    7Weathervane Seafood Restaurants$37,414$17.99
    8Maine$36,255$17.43
    9National Mentor Holdings Inc.$35,675$17.15
    10Planet Fitness$25,506$12.2621
  4. Writing an employee training specialist job description

    A good employee training specialist job description should include a few things:

    • Summary of the role
    • List of responsibilities
    • Required skills and experience

    Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of an employee training specialist job description:

    Employee training specialist job description example

    • Clear understanding of the ADAPT of the Hudson Valley Mission, Empowering People through Innovative Solutions one person at a time.
    • Experience working for people with developmental disabilities.
    • Experience in teaching/training of others.
    • Documented experience in program observation, planning, writing, development and evaluation for persons with developmental disabilities.
    • Knowledge of person centered philosophies/planning (PCP)
    • Knowledge and skills in the area of programming for persons with developmental disabilities to oversee the delivery of training and habilitation services.
    • Ability to work independently and as a team member with both professional and not-professional staff
    • Coordinate with Human Resources and assist new employees throughout the onboarding process and first 90 days of employment
    • Ability to organize and prioritize a large volume of work
    • Verbal and written communication skills
    • Strong leadership skills, positive professional attitude and a desire to support/teach others.
    • Effective interpersonal and communication skills. Ability to effectively communicate/present to large groups and public forums.
    • Facilitator, helping new hires meet personal and course objectives
    • Teacher, able to provide immediate answers to questions/ correct errors as they occur
    • Role model, providing leadership and professional approach to practice.
    • Nurturer, providing support and guidance through the difficult times.
    • Evaluator, providing valuable formative and summative feedback.
    • Ability to read, interpret and adhere to policies and procedures
    • Maintain current CPR, FA, SCIP certifications.
    • Handle all information, whether written or verbal, in a confidential and professional manner in compliance with HIPAA standards and regulations.
    • Perform other duties as assigned or directed.

    Essential Skills and Experience :

    • High School or General Educational Development diploma and 3 years of experience working with individuals with developmental disabilities.
    • Management or supervisory experience required.
    • Have the ability to speak, read, and write English fluently which allows full communication with people served; ADAPT of the Hudson Valley staff; and, 3rd parties.
    • Have the ability to relate appropriately to individuals with developmental disabilities.
    • Must demonstrate proficiency using computers (including various business applications) and the ability to complete necessary tasks, trainings, reports and documentation on various web-based program.
    • Ability to work independently and as part of a team.
    • Ability to use sound judgment while following ADAPT of the Hudson Valley policies, practices and procedures.
    • Possess a valid driver license with a driving record acceptable to ADAPT of the Hudson Valley insurance carrier and possess the ability to travel to all ADAPT of the Hudson Valley sites throughout the areas we serve.
    • Successfully meet all screening requirements (both prior to hire and during employment) as required by applicable regulation.

    Physical Demands and Work Environment :

    The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

    Physical Demands:

    While performing the duties associated with this position, an employee will be called upon to operate office equipment including but not limited to: laptop and desktop PCs; printers; copiers; projectors; projection screens; Video Conferencing equipment; sound systems; DVD/BluRay players; and, remote controls for electronic equipment.

    Employees will regularly be required to stand; walk; sit; use hands (or hands and arms) to carry, finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop; crouch and kneel. Employees will also be regularly required to hear (with or without hearing devices), see (with or without corrective lenses) and speak.

    Working Conditions and Environment:

    While performing the duties associated with this position, an employee may be in a residential setting; in a van or other vehicle; or, in the community at large.

    This position requires travel. Utilization of an agency vehicle may be available. Use of personal vehicles to travel to ADAPT of the Hudson Valley sites and elsewhere in performing their job duties will be necessary. Employees in this position must maintain liability insurance on their personal vehicle that meets the minimum standards specified by the agency. Mileage reimbursement for use of the personal vehicle will be available pursuant to ADAPT of the Hudson Valley’s policies.

    This position requires an employee to work days, evenings, and possibly weekends.

  5. Post your job

    There are a few common ways to find employee training specialists for your business:

    • Promoting internally or recruiting from your existing workforce.
    • Ask for referrals from friends, family members, and current employees.
    • Attend job fairs at local colleges to meet candidates with the right educational background.
    • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.
    Post your job online:
    • Post your employee training specialist job on Zippia to find and recruit employee training specialist candidates who meet your exact specifications.
    • Use field-specific websites.
    • Post a job on free websites.
  6. Interview candidates

    Recruiting employee training specialists requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

    Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new employee training specialist

    Once you've selected the best employee training specialist candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

    It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

    To prepare for the new employee training specialist first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire an employee training specialist?

Recruiting employee training specialists involves both the one-time costs of hiring and the ongoing costs of adding a new employee to your team. Your spending during the hiring process will mostly be on things like promoting the job on job boards, reviewing and interviewing candidates, and onboarding the new hire. Ongoing costs will obviously involve the employee's salary, but also may include things like benefits.

Employee training specialists earn a median yearly salary is $39,719 a year in the US. However, if you're looking to find employee training specialists for hire on a contract or per-project basis, hourly rates typically range between $13 and $25.

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