{"id":4708,"date":"2017-01-25T08:57:44","date_gmt":"2017-01-25T16:57:44","guid":{"rendered":"http:\/\/recruitloop.wpengine.com\/?p=4708"},"modified":"2023-05-12T10:22:11","modified_gmt":"2023-05-12T17:22:11","slug":"who-really-needs-to-get-involved-in-the-recruitment-process","status":"publish","type":"post","link":"https:\/\/www.zippia.com\/employer\/who-really-needs-to-get-involved-in-the-recruitment-process\/","title":{"rendered":"Who Really Needs to get Involved in the Recruitment Process?"},"content":{"rendered":"

A few weeks ago I ran a workshop for one of our clients in San Francisco. It was predominantly to a group of hiring managers, but a few of the senior partners popped their heads in, too.<\/p>\n

During the session I asked the group if they could share any specific examples of where they thought their current recruitment process might be going wrong.<\/p>\n

Talk about opening the floodgates \u2026<\/p>\n

All I could do was stand back, nod, and take it all in before making my own recommendations.<\/p>\n

For an organisation their size (and with an incredibly<\/em> low level of staff turnover \u2013 I was seriously<\/em> impressed!), it didn\u2019t take me long at all to discover why they were having so many problems on the recruiting front.<\/p>\n

It had nothing to do with their location; nothing to do with the salaries they were offering; nothing at all to do with the fact they have every applicant complete a personality assessment (I\u2019m personally a big fan of psych testing<\/a>); and nothing to do with the quality of their job advertisements<\/a>.<\/p>\n

How many interviewers is too many?\u00a0<\/strong><\/h2>\n

The management team was clearly not familiar with the phrase \u201ctoo many cooks\u00a0in the kitchen<\/em>\u201d. I couldn\u2019t believe that for any role in the business (entry level right up to senior management) that potential candidates would be expected to meet with up to seventeen<\/em> \u2018decision makers\u2019!<\/p>\n

During the recruitment process<\/a> some candidates had been known to spend 5 or 6 hours meeting different people within the business in up to 8 separate \u2018interviews\u2019! \u201cOf course there\u2019s always at least one person with something negative to say. And since we need 100% consensus we just keep finding ourselves back at square one. I know we\u2019ve turned away some great talent<\/em>\u201d.<\/p>\n

I wasn\u2019t surprised. I mean if you ask nearly 20 people what they think of one particular candidate you\u2019re bound to get some disagreement. It\u2019s like asking 20 people what they think of a particular song or movie. 100% buy in?\u00a0Highly unlikely.<\/p>\n

Who really needs to get involved?<\/strong><\/h2>\n

Before you start recruiting, for each individual vacancy, you need to determine exactly who in the business should be part of the selection process<\/a>. Where possible there should always be one specific person (usually someone wearing the \u2018HR\u2019 or \u2018recruitment\u2019 hat) who is responsible for the first round of screening – regardless of the level of the role in the business.<\/p>\n

There\u2019s really no use having groups involved this early on. You can then bring relevant line managers into the mix at a later stage \u2013 those senior players in the business who would be working directly with the new team member.<\/p>\n

There\u2019s no point asking the CIO to interview a potential new marketing assistant, or the Sales Director to interview an accounts payable candidate. Nor should you bother bringing the Financial Controller in to meet an applicant for a customer support vacancy.<\/p>\n

Should you run\u00a0a panel interview?<\/strong><\/h2>\n

If a potential new hire might be working across the business \u2013 in other words they might interact with people in product development, sales and<\/em> marketing – then for a 2nd stage meeting you could always invite the candidate in for a panel interview.<\/p>\n

But you still wouldn\u2019t bring in 17 panel members! The number of interviewers on a panel should ideally never exceed three. You want the candidate to feel comfortable and be able to make eye contact with each person sitting across from them.<\/p>\n

But determining up front what specific questions<\/a>\u00a0will be asked by each of the panelists is also essential. Otherwise everyone will end up just having a chat and that\u2019s not going to help at all.<\/p>\n

What about\u00a0video interviews?<\/strong><\/h2>\n

Video interviews<\/a> can add huge value if for some reason you can\u2019t avoid too many cooks getting involved. The candidate records responses to a set number of pre-determined questions and the video interview can then be shared among all the key decision makers.<\/p>\n

This ensures any feedback is objective<\/em> and based on everyone assessing exactly the same responses to exactly the same set of screening questions<\/a>. (I naturally recommended video interviews to the team in San Francisco too! Video screening would dramatically reduce the amount of bias and the completely unstructured approach to their previous selection process).<\/p>\n

Who gives the ultimate\u00a0seal of approval?<\/strong><\/h2>\n

If the Managing Partner, Chairman, Managing Director, CEO, [insert title of most senior person in your business] really wants to meet every new team member, then of course you include such a meeting in the recruitment process.<\/p>\n

However they don\u2019t need to put time aside for a formal one-hour interview \u2013 unless of course they will be working directly with the new hire.<\/p>\n

If the hiring manager has done their due diligence, conducted reference checks<\/a> and is keen to make an offer to a particular candidate, then meeting with the CEO or Managing Director (in a company the size of the one I presented to) is really just a matter of courtesy, protocol, or gaining the \u2018seal of approval\u2019.<\/p>\n

Meet and greet with the team<\/strong><\/h2>\n

If a new hire is going to be working as part of a specific team, then you might want to consider inviting the candidate in for drinks with the team, or perhaps a lunch with some of the team members.<\/p>\n

The team members should not get involved in the actual interview (grilling) process. It\u2019s more a chance for the team members to meet their potential new colleague in an informal setting.<\/p>\n

Of course it\u2019s also a chance for the candidate to see whether they gel with the people they\u2019ll be working alongside. It\u2019s about minimising the roadblocks. Every single hire is a crucial decision for any size organisation.<\/p>\n

But as your business grows there will be certain people who need to be involved in the assessment of potential candidates in an \u2018official capacity\u2019 and many others who absolutely don\u2019t need to be.<\/p>\n","protected":false},"excerpt":{"rendered":"

Having too many decision makers in the recruitment process can become a hindrance to the point that you might never actually make the hire. <\/p>\n","protected":false},"author":3,"featured_media":10046,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[73],"tags":[],"yoast_head":"\nWho Really Needs to get Involved in the Recruitment Process?<\/title>\n<meta name=\"description\" content=\"Having too many decision makers in the recruitment process can become a hindrance to the point that you might never actually make the hire.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.zippia.com\/employer\/who-really-needs-to-get-involved-in-the-recruitment-process\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" 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