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How to hire an employment coordinator

Employment coordinator hiring summary. Here are some key points about hiring employment coordinators in the United States:

  • There are a total of 21,460 employment coordinators in the US, and there are currently 36,231 job openings in this field.
  • The median cost to hire an employment coordinator is $1,633.
  • Small businesses spend $1,105 per employment coordinator on training each year, while large companies spend $658.
  • It takes between 36 and 42 days to fill the average role in the US.
  • It takes approximately 12 weeks for a new employee to reach full productivity levels.
  • HR departments typically allocate 15% of their budget towards recruitment efforts.
  • New York, NY, has the highest demand for employment coordinators, with 10 job openings.

How to hire an employment coordinator, step by step

To hire an employment coordinator, consider the skills and experience you are looking for in a candidate, allocate a budget for the position, and post and promote the job opening to reach potential candidates. Follow these steps to hire an employment coordinator:

Here's a step-by-step employment coordinator hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write an employment coordinator job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new employment coordinator
  • Step 8: Go through the hiring process checklist

What does an employment coordinator do?

An employment coordinator is in charge of overseeing a company's employment procedures, ensuring efficiency and smooth workflow. They coordinate and work together with a company's human resource department to facilitate job opening and hiring procedures, developing strategies to optimize operations. It is also their duty to maintain records of all employees, conduct background checks, and participate in screening applicants. Furthermore, an employee coordinator typically represents a company at college or job fairs, aiming to find and reach out to potential employees.

Learn more about the specifics of what an employment coordinator does
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  1. Identify your hiring needs

    The employment coordinator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    You should also consider the ideal background you'd like them an employment coordinator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire an employment coordinator that fits the bill.

    The following list breaks down different types of employment coordinators and their corresponding salaries.

    Type of Employment CoordinatorDescriptionHourly rate
    Employment CoordinatorHuman resources specialists recruit, screen, interview, and place workers. They often handle other human resources work, such as those related to employee relations, compensation and benefits, and training... Show more$14-25
    RecruiterRecruiters are responsible for filling up vacancies in the organization. They put up job postings on the company website and other recruitment websites, screen applicants, prospective schedule candidates for interviews, conduct initial interviews, and, should candidates pass the initial interview, endorse them to hiring managers... Show more$16-35
    Technical RecruiterThe primary role of technical recruiters is to look for candidates who will fill the technical jobs in different areas such as engineering and information technology. Their roles and responsibilities also include devising or writing job specifications and descriptions, assessing and interviewing job candidates, and representing the company at campus events and job fairs... Show more$21-42
  2. Create an ideal candidate profile

    Common skills:
    • HR
    • Payroll
    • Background Checks
    • Rehabilitation
    • Social Work
    • Community Resources
    • Reference Checks
    • Developmental Disabilities
    • Employment Services
    • HRIS
    • I-9
    • Employment Program
    • Vocational Rehabilitation
    • Coordinators
    Check all skills
    Responsibilities:
    • Manage recurring compensation and benefits events and resolve complex or atypical issues.
    • Manage advertising vendors/associations and online resources (LinkedIn) to recruit from multiple talent sources w/ an emphasis on university/veteran/disability campaigns.
    • Coordinate and implement rehabilitation services, completes case documentation, employment services, and administration and interpretation of vocational testing.
    • Serve as resident expert in OFCCP rules and regulations.
    • Ensure proper FLSA status through creation and ongoing maintenance of job descriptions, as well as performance of exemption testing.
    • Perform routine operator maintenance on workstations.
    More employment coordinator duties
  3. Make a budget

    Including a salary range in your employment coordinator job description helps attract top candidates to the position. An employment coordinator salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

    For example, the average salary for an employment coordinator in Kansas may be lower than in California, and an entry-level employment coordinator usually earns less than a senior-level employment coordinator. Additionally, an employment coordinator with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

    Average employment coordinator salary

    $40,810yearly

    $19.62 hourly rate

    Entry-level employment coordinator salary
    $31,000 yearly salary
    Updated January 21, 2026

    Average employment coordinator salary by state

    RankStateAvg. salaryHourly rate
    1California$52,076$25
    2Washington$47,401$23
    3Oregon$47,065$23
    4New York$46,541$22
    5Alaska$46,493$22
    6Texas$44,761$22
    7Illinois$43,702$21
    8Colorado$42,698$21
    9North Carolina$42,244$20
    10Georgia$42,011$20
    11Massachusetts$41,951$20
    12Maryland$41,045$20
    13Minnesota$39,972$19
    14Virginia$39,727$19
    15Ohio$37,980$18
    16New Jersey$37,844$18
    17Florida$37,806$18
    18Arizona$37,150$18
    19Utah$36,815$18
    20Pennsylvania$36,396$18

    Average employment coordinator salary by company

    RankCompanyAverage salaryHourly rateJob openings
    1University of California-Berkeley$49,057$23.59
    2Gap Inc.$48,219$23.183
    3University of California$48,125$23.1415
    4University of Southern California$47,927$23.045
    5Bunker Hill Community College$46,226$22.22
    6Arizona State University$45,869$22.053
    7University of Alaska$45,534$21.897
    8Agua Caliente Casino Palm Springs$45,007$21.642
    9Univ Of Colorado-Colorado Spgs$44,513$21.40
    10The City University of New York$44,496$21.3914
    11TASC$44,453$21.37
    12Skidmore College$44,214$21.26
    13DigiPen Institute of Technology$43,945$21.13
    14JBS USA$43,890$21.1014
    15Bellevue Jr/Sr High School$43,788$21.05
    16International Rescue Committee$43,502$20.91
    17Sacred Heart Community Service$42,899$20.62
    18Drew University$42,584$20.47
    19Vinfen$41,344$19.885
    20AHRC New York City Foundation$41,214$19.817
  4. Writing an employment coordinator job description

    An employment coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an employment coordinator job description:

    Employment coordinator job description example

    $5,000 HIRING BONUS (Prorated by FTE)


    • Benefits include:
      • Family medical, dental, long-term disability, 403(b) plan with 6% match, and more.
      • Generous paid time off policy. (Annual accrual up to 208 hours - based on FTE status and available to use upon accrual). Plus, 11 paid holidays annually.
    • Bilingual skills a plus; Options pays a premium for employees who can conduct business in Spanish and provide certification of a language proficiency test approved by the Oregon Health Authority that meets a proficiency level of “High Intermediate”.

    Schedule: Monday – Friday, 8:30 AM to 5 PM

    Overview

    The Supported Employment Coordinator provides employment-related services to clients with a mental health diagnosis and possibly substance abuse issues. These services are recovery-oriented and community based. The goal is to help clients find and maintain competitive employment in the community.

    Responsibilities

    The employment coordinator will carry out all phases of job development including career planning, resume writing, job search, interviewing skills, benefits planning, and ongoing support. The position requires the ability to work collaboratively with community partners and interface with employers.

    Qualifications

    The successful candidate will have a sense of how the business community works, have excellent communication and interpersonal skills and be sincerely motivating to helping others attain meaningful, competitive work.

    Bachelor’s (BA/BS) degree in a human services field OR three years of experience providing services in a similar setting with individuals who have emotional and/or mental and/or developmental disabilities, OR a combination of education and experience that provides the desired skills, knowledge, and abilities required to perform the job.

    Must be a QMHA on the Mental Health & Addictions Certification Board of Oregon (MHACBO) registry.

    -OR-

    Meet eligibility qualifications to register with MHACBO.

    Please visit www.mhacbo.org for more information.

    Candidates must be able to use e-mail, compose documents, save and locate documents electronically, and learn to use our Electronic Health Record (EHR) system. Proficiency in Word and other MS Office applications preferred.

    Must pass state-required background and DMV checks; possess a valid OR driver's license and a satisfactory driving record to transport clients. Candidate must be able to work independently and flexibly, under general supervision.

    Options for Southern Oregon is subject to the State of Oregon vaccine mandate for healthcare workers. New hires must submit vaccination documentation showing they are fully vaccinated, or be approved for an exception/accommodation, by their hire date.

    Options for Southern Oregon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

  5. Post your job

    There are a few common ways to find employment coordinators for your business:

    • Promoting internally or recruiting from your existing workforce.
    • Ask for referrals from friends, family members, and current employees.
    • Attend job fairs at local colleges to meet candidates with the right educational background.
    • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.
    Post your job online:
    • Post your employment coordinator job on Zippia to find and recruit employment coordinator candidates who meet your exact specifications.
    • Use field-specific websites.
    • Post a job on free websites.
  6. Interview candidates

    Your first interview with employment coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

    It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new employment coordinator

    Once you've selected the best employment coordinator candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

    It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

    To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire an employment coordinator?

There are different types of costs for hiring employment coordinators. One-time cost per hire for the recruitment process. Ongoing costs include employee salary, training, onboarding, benefits, insurance, and equipment. It is essential to consider all of these costs when evaluating hiring a new employment coordinator employee.

Employment coordinators earn a median yearly salary is $40,810 a year in the US. However, if you're looking to find employment coordinators for hire on a contract or per-project basis, hourly rates typically range between $14 and $25.

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