Administrative Specialist jobs at Entergy

CITIZENSHIP REQUIREMENTS - By contractual requirements, the project and job location for this position requires that all persons establish proof of US Citizenship. Dual Citizenship (US citizenship and citizenship of some other country) cannot be accepted. You will be required to provide original or certified copies of documents establishing your citizenship prior to consideration for this position. POSITION SUMMARY: Provide administrative support for the Military Products Program Manager and subordinate department managers. ESSENTIAL DUTIES AND RESPONSIBILITIES: Support Military Products management and other department managers with administrative tasks to support sales and production functions. Assist the Program Manager with Small Business Plans. Write and update VIR/VPAR/VDER/OQE logs for all product lines. Archive document flow in Master Control. Maintain G2 data archive entries (purchase requisitions, pack list, sales quotes, vendor quotes, work order's, transfer orders, etc.). Support A/P with purchasing receipts and invoicing documentation. Provide support to quality inspection personnel. Create and maintain logs of G2 purchase order requisitions and transfer orders. Provide support for tracking and expediting inventory purchases and certification requirements. Enter and reconcile Kronos labor. Provide support to customers, vendors, and Arlington complex employees. Coordinate ordering of office equipment supplies and reporting office equipment usage. Process document shipments via UPS, FedEx, etc. Assist with customer//vendor meetings. Scan and archive customer documentation submittals. Provide support for ordering and maintaining office supplies and equipment items. Monitor and stock office supplies. Support cross-training of department procedures/processes. Document Scanner Maintenance & Support Responsible for all front office maintenance calls. Perform other assignments or duties as required. OTHER DUTIES AND RESPONSIBILITIES: Greets visitors and secure escort of visitors to appropriate personnel, as needed. Works as a member of the team and strives for quality and quality improvement. Complies with company policies, including but not limited to safety, confidentiality, attendance, and tardiness rules. QUALIFICATION REQUIREMENTS: High school diploma or equivalent. US citizenship required due to government contracts. Good basic computer skills with proficiency in Word and Excel. Excellent verbal and written communication skills, including phone etiquette. Good knowledge of mathematical and measurement skills Ability to work overtime, as needed. Capability to attend offsite training, as needed. Ability to manage multiple tasks. Excellent Organization Skills Be willing to obtain Secret Security Clearance HIGHLY DESIRED REQUIREMENTS: At least 2 years of experience in manufacturing office administration. Familiarity with reviewing and printing drawings in AutoCAD. Experience using an ERP/MRP system for sales, work orders and invoicing. Experience working with Glovia a plus. PHYSICAL REQUIREMENTS: Lifting light to moderately heavy boxes (less than 30 lbs.) Prolonged sitting and/or standing. Walking, standing, reaching, bending, and climbing We may also consider candidates for a lower-level position depending on the experience and qualifications of the candidate and the needs of the business. Be part of what's next at Oil States! Over 80 years in business An Equal Opportunity Employer An E-Verify Employer Un empleador de E-Verify

CITIZENSHIP REQUIREMENTS - By contractual requirements, the project and job location for this position requires that all persons establish proof of US Citizenship. Dual Citizenship (US citizenship and citizenship of some other country) cannot be accepted. You will be required to provide original or certified copies of documents establishing your citizenship prior to consideration for this position. POSITION SUMMARY: Provide administrative support for the Military Products Program Manager and subordinate department managers. ESSENTIAL DUTIES AND RESPONSIBILITIES: * Support Military Products management and other department managers with administrative tasks to support sales and production functions. * Assist the Program Manager with Small Business Plans. * Write and update VIR/VPAR/VDER/OQE logs for all product lines. * Archive document flow in Master Control. * Maintain G2 data archive entries (purchase requisitions, pack list, sales quotes, vendor quotes, work order's, transfer orders, etc.). * Support A/P with purchasing receipts and invoicing documentation. * Provide support to quality inspection personnel. * Create and maintain logs of G2 purchase order requisitions and transfer orders. * Provide support for tracking and expediting inventory purchases and certification requirements. * Enter and reconcile Kronos labor. * Provide support to customers, vendors, and Arlington complex employees. * Coordinate ordering of office equipment supplies and reporting office equipment usage. * Process document shipments via UPS, FedEx, etc. * Assist with customer//vendor meetings. * Scan and archive customer documentation submittals. * Provide support for ordering and maintaining office supplies and equipment items. * Monitor and stock office supplies. * Support cross-training of department procedures/processes. * Document Scanner Maintenance & Support * Responsible for all front office maintenance calls. * Perform other assignments or duties as required. OTHER DUTIES AND RESPONSIBILITIES: * Greets visitors and secure escort of visitors to appropriate personnel, as needed. * Works as a member of the team and strives for quality and quality improvement. * Complies with company policies, including but not limited to safety, confidentiality, attendance, and tardiness rules. QUALIFICATION REQUIREMENTS: * High school diploma or equivalent. * US citizenship required due to government contracts. * Good basic computer skills with proficiency in Word and Excel. * Excellent verbal and written communication skills, including phone etiquette. * Good knowledge of mathematical and measurement skills * Ability to work overtime, as needed. * Capability to attend offsite training, as needed. * Ability to manage multiple tasks. * Excellent Organization Skills * Be willing to obtain Secret Security Clearance HIGHLY DESIRED REQUIREMENTS: * At least 2 years of experience in manufacturing office administration. * Familiarity with reviewing and printing drawings in AutoCAD. * Experience using an ERP/MRP system for sales, work orders and invoicing. Experience working with Glovia a plus. PHYSICAL REQUIREMENTS: * Lifting light to moderately heavy boxes (less than 30 lbs.) * Prolonged sitting and/or standing. * Walking, standing, reaching, bending, and climbing We may also consider candidates for a lower-level position depending on the experience and qualifications of the candidate and the needs of the business. Be part of what's next at Oil States! Over 80 years in business An Equal Opportunity Employer An E-Verify Employer Un empleador de E-Verify

Administrative Specialist - NOT00DBCompany: WorleyPrimary Location: USA-TX-NotreesJob: CraftSchedule: Full-time Employment Type: EmployeeManagement Level: Individual ContributorInternational Transfer Opportunity: NoJob Posting: Dec 9, 2025, 10:33:46 PMUnposting Date: Jan 9, 2026, 5:59:00 AMContact Name - Internal: Carlos OlveraReporting Manager Title: Site Manager Building on our past. Ready for the future Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We're bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now. Position SummaryResponsible for planning, preparing, scheduling, filing, and other requests from field projects, clients, or other-in house departments and other branch offices. Primary Responsibility· Responsible for the day-to-day operation of office management; supervise personnel for the benefits department and secretarial staff; coordination of clerical support staff and executive secretary offices. · Training and evaluation of secretarial staff; coordinate relocation of field staff to remote site locations;· Management of staff timesheets, per diem, expense reports, utilities, telephones and billings for housing accommodations; coordinate and administer the travel program for all WORLEY management and employees; monitor and issue cost savings reports for corporate review;· Organize contract files; edit and maintain financial reports; control inventory and supplies; publish monthly reports; oversee accounts payable and receivable; assist in preparation of annual budgets and monitor cost of operations; production of proposals; bid packages; contracts; specifications;· Handle conferences, meeting air travel and accommodations for domestic travel Qualifications· Entry Level· Excellent oral and written communication skills· Advanced MS Office skills (Word, Excel, PowerPoint) preferred Moving forward together We're committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law. We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here. And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.

Building on our past. Ready for the future Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We're bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now. Position Summary Responsible for planning, preparing, scheduling, filing, and other requests from field projects, clients, or other-in house departments and other branch offices. Primary Responsibility * Responsible for the day-to-day operation of office management; supervise personnel for the benefits department and secretarial staff; coordination of clerical support staff and executive secretary offices. * Training and evaluation of secretarial staff; coordinate relocation of field staff to remote site locations; * Management of staff timesheets, per diem, expense reports, utilities, telephones and billings for housing accommodations; coordinate and administer the travel program for all WORLEY management and employees; monitor and issue cost savings reports for corporate review; * Organize contract files; edit and maintain financial reports; control inventory and supplies; publish monthly reports; oversee accounts payable and receivable; assist in preparation of annual budgets and monitor cost of operations; production of proposals; bid packages; contracts; specifications; * Handle conferences, meeting air travel and accommodations for domestic travel Qualifications * Entry Level * Excellent oral and written communication skills * Advanced MS Office skills (Word, Excel, PowerPoint) preferred Moving forward together We're committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law. We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here. And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.

Job Profile: Admin Asst (Quality, Safety, Training) Reports To: VP Quality & Safety ISO Services is a self-performing industrial contracting business. We specialize in a full-range of industrial services including scaffolding, insulation, coatings, heat-tracing, and mechanical. We have branch/maintenance locations in Mississippi, Louisiana, Texas and West Virginia. Quality, Safety, and Training are integral with every aspect of our operation. Position Overview: The ISO Services Administrative Assistant is responsible for providing support for our Quality, Safety, and Training functions. This role is an important position in the day-to-day business operation. This admin assistant role will support management in effective organization and delivery of services in three main areas: * All ISO Services employees have a training/license/certification records that must be planned, tracked, and maintained. * Each of our customers has unique requirements/submittals related to Quality, Safety, and Training. * Our business has regulatory (federal, state, local) compliance requirements/submittals. Other duties include organizing and managing events/meetings for our guests and employees, answering non-routine correspondence and assembling highly confidential and sensitive information. The Administrative Assistant will also deal with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize a diversified workload. Essential Duties and Responsibilities: * Learn our various software platforms, perform the majority of data-entry tasks, and ensure data accuracy. Provide regular reporting from our various software platforms. * Be a resource for others for explaining/training on our software platforms. * Keep ISO Services in a positive light with customers, potential customers, and suppliers. * Perform a variety of clerical and general office tasks; ensure items are delivered and stored according to procedures; maintain jobsite address/telephone lists; run errands; may act as primary operator on a variety of office equipment, such as copier, fax, binding machines, badge IDs, etc. * Organize and prioritize large volumes of information and calls. Answer phones in a professional and friendly manner. Take messages or field/answer all routine and non-routine questions. * Schedule and organize complex activities such as meetings, travel, conferences and department activities for all members of the company. * Establish, develop, maintain and update filing system for the office and the jobsites. Retrieve information from files when needed. * Act as liaison between own department/supervisor and others. * Draft written responses or replies by phone or e-mail when necessary. Respond to regularly occurring requests for information. * Work independently and within a team on special nonrecurring and ongoing projects with all departments including Administrative, Estimating/ Pre-construction, Safety, Marketing/Business Development and Operations. * Type and design general correspondences, memos, charts, tables, graphs, etc. Proofread copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. * Work closely with our various third-party partners for Quality, Safety, and Training. Assist with vendor setup of new partners. Work with Safety Manager and Regional/Branch Managers on suppliers (cost and delivery comparison) and inventory of safety related supplies. * Work closely with both BD/estimating and operations teams to understand schedules and related due-dates for proposals and field/shop start-dates. * Maintain and survey project office supplies and restock order materials as needed. * Provide total commitment to continuous process improvement. * Meet schedules and deadlines, adhere to policies and procedures and maintain a good attendance/tardiness record. * Ensure client satisfaction, both internally and externally, through positive, pleasant, professional and efficient handling of issues. * Exercise good interpersonal skills by gladly assisting others to accomplish work of the organization, even if it is outside the scope of regular duties. * Other duties as defined by VP Quality & Safety. Qualifications: * High school diploma * Minimum three years of experience with construction, engineering, or manufacturing. * Must be a self-starter with the ability to multi-task and work in a team. * Strong verbal and written communication skills. * Ability to act with the required discretion when handling confidential information. * Strong organizational skills and high level of detail orientation with the ability to accurately prepare and enter information to meet deadlines and requirements. * Ability to effectively handle difficult situations that have been escalated. * Flexibility regarding schedule and the ability to mobilize to jobsite when required. * Advanced in Microsoft applications (Word, Excel, Outlook, Teams, OneDrive, Powerpoint). * Advanced in Adobe Acrobat. * Qualifications/Certifications that would add value, but are not required: * Associate or Bachelor Degree * Experience in other software platforms * Sage 100 Contractor, Procore, Vector Solutions, ISNet, Avetta, Bluebeam * Construction safety related certifications and/or experience * Bilingual * Construction jobsite experience All new hires are contingent on the passing of a background check and pre-employment drug screening.

Fenstermaker is seeking a Professional Civil Engineer to join our Construction Administration team. This role manages day-to-day inspection, documentation, and contract administration for roadway, bridge, and municipal construction projects for LADOTD and local clients. Service as the client's on-site representative, you'll ensure work is performed in accordance with plans, specifications, and applicable standards. The Construction Administration Professional Civil Engineer will be a champion and leader of our company's core values while maintaining internal and external customer engagement and satisfaction. Some responsibilities include: * Leading CE&I field operations for LADOTD and local construction projects. * Overseeing contractor performance and quality control to ensure compliance with project requirements. * Reviewing and approving inspection reports, pay estimates, and change-order documentation. * Coordinating with clients, contractors, testing labs, and utility agencies to support timely project delivery. * Mentoring and supporting Construction Inspectors through coaching, oversight, and technical guidance. * Promoting safety, quality, and environmental compliance on job sites. Job Requirements * Bachelor's degree (B.S.) from an accredited engineering curriculum with major concentration in Civil Engineering and at least 5 years of professional experience is required. * Current Professional Engineering license in the state of LA * Knowledge of LADOTD specifications and documentation systems * Experience in construction techniques for roads, bridges, and utility systems * Valid driver's license * US citizenship or valid US work visa Why work for Fenstermaker? Our success is based on establishing lasting partnerships and providing innovative, high-quality products and services. We conduct our business ethically, honestly and with integrity in everything we do. Our core values define the way we do business. Family We treat everyone like family and put people over policy. We place an emphasis on safety and are supportive and empathetic in rough times. One Company We leverage our multi-disciplinary strength to benefit our clients. We communicate, collaborate and execute together, as a team. Customer Obsessed We treat others the way they want to be treated - with respect. We create unforgettable experiences and build lasting relationships and establish partnerships. Growth Mindset We believe growth creates opportunity and gives us the capability of building long-term careers. Be Different We encourage and reward innovation. We serve our clients in ways that make the competition irrelevant. We create a unique experience for our team members. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Description Ergon, Inc. is seeking a detail-oriented and highly organized Administrative Assistant to support our Tax Department's daily operations. The ideal candidate will have strong communication skills, be proficient with Microsoft Office products, and have prior experience handling administrative tasks in a professional environment. This role involves managing staff information, coordinating events, processing documents, and providing general support to department personnel. Duties and Responsibilities: Maintain up-to-date personal information for staff including birthdays, addresses, anniversaries, and other key details Coordinate department lunches, outings, and internal events Assist staff with scanning, filing, and organizing returns and supporting documents Process mail-outs to customers requesting tax-related information Open, sort, and distribute incoming mail Manage office supplies, including inventory, ordering, and organization Handle customer exemption certificate requests, including filing, scanning, and tracking Code customer ship-to addresses as taxable or exempt based on provided documentation Communicate with customers to obtain proper exemption certificates Manage scheduling to ensure staff are aware of upcoming companywide events Organize and process property tax bills, including coordinating check requests Support department personnel with various administrative duties as needed Education and Experience Requirements: High school diploma or equivalent required Strong communication and organizational skills Working knowledge of computers and proficiency in Microsoft Office (Word, Excel, Outlook, etc.) Previous experience in administrative roles and tasks Why Ergon Inc.? At Ergon, we are a relationship-driven, family-owned company that values each employee's growth and contributions. Headquartered in Flowood, Mississippi, we take pride in maintaining a close-knit, small-company atmosphere while offering exceptional career opportunities. Our comprehensive benefits package includes: Competitive pay 401(k) matching & profit sharing Health, Dental, Vision, and Life Insurance Short- and Long-Term Disability Plans Additional voluntary benefits Paid holidays, vacation, and sick leave Tuition assistance At Ergon Inc., we live by our core values: Empowered Service: Together, we're committed to delivering unparalleled service. We do what's right, provide solutions, and foster stronger relationships with our teams and customers. Employee safety is our top priority and the first consideration in all aspects of our service. That's empowered service. Selfless Leadership: We lead with compassion and put those around us before ourselves. We don't say we're experts; we demonstrate it through technical expertise, category innovation, and care for what we do. We call this selfless leadership. Purposeful Growth: We believe employee and company growth go hand in hand. We build our legacy together to ensure future success through purposeful growth. The company has continually reinvested tremendously back into the business, not just growing for the sake of growing but growing carefully and strategically. Respectful Relationships: Together, we foster a culture of respect, acceptance, and diversity of ideas and people. Our differences make us stronger. We're united by our shared values, constantly forging respectful relationships. Come and join the Ergon team! Must be able to pass a pre-employment drug screen and background check. A clean MVR is required. We are an EEO/AAP employer. Job Role: Administrative Assistant Location: Flowood, MS Job Posted by ApplicantPro

Ergon, Inc. is seeking a detail-oriented and highly organized Administrative Assistant to support our Tax Department's daily operations. The ideal candidate will have strong communication skills, be proficient with Microsoft Office products, and have prior experience handling administrative tasks in a professional environment. This role involves managing staff information, coordinating events, processing documents, and providing general support to department personnel. Duties and Responsibilities: * Maintain up-to-date personal information for staff including birthdays, addresses, anniversaries, and other key details * Coordinate department lunches, outings, and internal events * Assist staff with scanning, filing, and organizing returns and supporting documents * Process mail-outs to customers requesting tax-related information * Open, sort, and distribute incoming mail * Manage office supplies, including inventory, ordering, and organization * Handle customer exemption certificate requests, including filing, scanning, and tracking * Code customer ship-to addresses as taxable or exempt based on provided documentation * Communicate with customers to obtain proper exemption certificates * Manage scheduling to ensure staff are aware of upcoming companywide events * Organize and process property tax bills, including coordinating check requests * Support department personnel with various administrative duties as needed Education and Experience Requirements: * High school diploma or equivalent required * Strong communication and organizational skills * Working knowledge of computers and proficiency in Microsoft Office (Word, Excel, Outlook, etc.) * Previous experience in administrative roles and tasks Why Ergon Inc.? At Ergon, we are a relationship-driven, family-owned company that values each employee's growth and contributions. Headquartered in Flowood, Mississippi, we take pride in maintaining a close-knit, small-company atmosphere while offering exceptional career opportunities. Our comprehensive benefits package includes: * Competitive pay * 401(k) matching & profit sharing * Health, Dental, Vision, and Life Insurance * Short- and Long-Term Disability Plans * Additional voluntary benefits * Paid holidays, vacation, and sick leave * Tuition assistance At Ergon Inc., we live by our core values: * Empowered Service: Together, we're committed to delivering unparalleled service. We do what's right, provide solutions, and foster stronger relationships with our teams and customers. Employee safety is our top priority and the first consideration in all aspects of our service. That's empowered service. * Selfless Leadership: We lead with compassion and put those around us before ourselves. We don't say we're experts; we demonstrate it through technical expertise, category innovation, and care for what we do. We call this selfless leadership. * Purposeful Growth: We believe employee and company growth go hand in hand. We build our legacy together to ensure future success through purposeful growth. The company has continually reinvested tremendously back into the business, not just growing for the sake of growing but growing carefully and strategically. * Respectful Relationships: Together, we foster a culture of respect, acceptance, and diversity of ideas and people. Our differences make us stronger. We're united by our shared values, constantly forging respectful relationships. Come and join the Ergon team! Must be able to pass a pre-employment drug screen and background check. A clean MVR is required. We are an EEO/AAP employer. Job Role: Administrative Assistant Location: Flowood, MS

**Work Place Flexibility:** Hybrid **Legal Entity:** Entergy Services, LLC **Job Summary/Purpose** **This position will provide multifaceted administrative support to Tax Services Department management and staff. Responsibilities typically include: scheduling appointments, coordinating incoming mail, maintaining calendars, making travel arrangements, arranging meetings, etc.** **Job Duties/Responsibilities** 1. Provide secretarial and administrative support to Staff and Managers. 2. Manage calendar, schedule events, travel arrangements, departmental meetings, and arrange conference calls. 3. Manage administrative affairs of the department including invoice processing, ordering supplies, maintaining training records, etc. 4. Assist with annual records maintenance process. 5. Assist with processing of tax payments and filing fees with various tax agencies. 6. Assist with onboarding of new employees. **Minimum Requirements** **Minimum education required of the position** Associate degree or equivalent work experience. **Minimum experience required of the position** 0-2 years **Any certificates, licenses, etc. required of the position** Must be EEI SASS test recommended. \#LI-AH1 **Primary Location:** Louisiana-New Orleans Louisiana : New Orleans **Job Function** : All Other Jobs **FLSA Status** : Nonexempt **Relocation Option:** No Relocation Offered **Union description/code** : NON BARGAINING UNIT **Number of Openings** : 1 **Req ID:** 121495 **Travel Percentage** :Up to 25% An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please clickhere (**************************************************** to view the EEO page, or see statements below. **EEO Statement:** The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated. **Accessibility:** Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click **here (humanr@entergy.com?subject=Accessibility)** and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request. **Additional Responsibilities:** As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties. **Know Your Rights: Workplace Discrimination is Illegal (************************************************************************************************* The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please contact ************************ to schedule a time to review the affirmative action plan during regular office hours. **WORKING CONDITIONS:** As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties. **Please note:** Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position. **Job Segment:** Secretary, Administrative Assistant, Inspector, Administrative, Quality

Fenstermaker is seeking an entry-level Engineer Intern (E.I.) to support our Construction Administration/CE&I team on LADOTD and local public infrastructure projects. In this role, you'll assist with field operations and help ensure projects are built safely, correctly, and in accordance with plans and specifications. You'll work closely with project stakeholders while supporting documentation, pay estimates, and change-order reviews. This position also includes opportunities to mentor and support construction inspectors and promote jobsite safety, quality assurance, and environmental compliance. The E.I. will be a champion and leader of our company's core values while maintaining internal and external customer engagement and satisfaction. Some responsibilities include: * Assisting with CE&I field operations for LADOTD and local projects. * Monitoring contractor performance and supporting quality control activities. * Reviewing and processing reports, pay estimates, and change-order documentation. * Coordinating with clients, contractors, utility agencies, and testing laboratories. * Supporting and mentoring Construction Inspectors. * Promoting safety, quality, and environmental compliance on job sites. Job Requirements * Bachelor's degree (B.S.) from an accredited engineering curriculum with major concentration in Civil Engineering is required. * Previous industry experience in CE&I or roadway/bridge inspection * Basic understanding of construction techniques for roads, bridges, and utility systems * Valid driver's license * US citizenship or valid US work visa * Current Engineer Intern certification Why work for Fenstermaker? Our success is based on establishing lasting partnerships and providing innovative, high-quality products and services. We conduct our business ethically, honestly and with integrity in everything we do. Our core values define the way we do business. Family We treat everyone like family and put people over policy. We place an emphasis on safety and are supportive and empathetic in rough times. One Company We leverage our multi-disciplinary strength to benefit our clients. We communicate, collaborate and execute together, as a team. Customer Obsessed We treat others the way they want to be treated - with respect. We create unforgettable experiences and build lasting relationships and establish partnerships. Growth Mindset We believe growth creates opportunity and gives us the capability of building long-term careers. Be Different We encourage and reward innovation. We serve our clients in ways that make the competition irrelevant. We create a unique experience for our team members. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Process Oils, Inc., a technical marketing company supporting refiners and manufacturers of specialty petroleum and oleochemical products, is seeking a dedicated Administrative Assistant to support daily business operations. This role is responsible for performing essential administrative and clerical tasks-including goods receipt entry, customer billing, accounts receivable and payable support, and front-line communication. The position offers meaningful growth opportunities with the potential for increased responsibilities and advancement over time. Key Responsibilities * Goods Receipt Entry: Accurately enter goods receipts, ensuring timely and precise documentation. * Customer Billing: Prepare and send customer invoices; verify accuracy of all billing information. * Accounts Receivable: Monitor outstanding balances, perform follow-ups on overdue accounts, and resolve discrepancies. * Accounts Payable: Review and process vendor invoices; ensure timely payments and issue resolution. * Communication & Phone Support: Professionally answer and route incoming calls; support customer and vendor inquiries. * Administrative Support: Perform general office tasks including filing, data entry, document organization, and record maintenance. Basic Qualifications * High school diploma or GED required. * Proficiency in Microsoft Office Suite (Excel, Word, Outlook). * Strong written and verbal communication skills. * Excellent organizational and time-management abilities. * Attention to detail with strong problem-solving skills. * Ability to work both independently and collaboratively in a team environment. Preferred Qualifications * Prior administrative or clerical experience. * SAP experience. * Additional training or certification in administrative support or office management.

This position will be responsible to provide administrative support to the Contract Administration department. Essential Duties and Responsibilities: * Route documents for execution using DocuSign * Upload documents to FileNet * Schedule appointments and meetings, arrange travel, and catering needs * Maintain spreadsheet to track documents * Process incoming and outgoing mail using USPS and FEDEX * Maintain stock room and breakroom by ordering supplies * Process terminated contracts using ETC's document retention policy * Responsible for creating and maintaining files * Coordinate maintenance work with ETC Building Services * Performs other duties and tasks as determined by the management team * Effective communication and coordination with all departments with the company are essential in the role Requirements: Education and/or Experience, Knowledge, Skills & Abilities: To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below: * Demonstrated proficiency in Microsoft Word, Excel and PowerPoint. * A High School Diploma or equivalent may be considered * Bachelor's Degree preferred * 0 - 2 years administrative experience Preferred Qualifications: * Proficiency with DocuSign, FileNet, SharePoint, highly desired * Demonstrated proficiency in Microsoft Word, Excel and PowerPoint * Proven administrative or assistant experience * 2+ years administrative experience * Excellent organization skills with high level of attention to detail * Excellent written and verbal communication skills with strong interpersonal skills * Experience with Quorum Contract Management System is a plus Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. * Usually, normal office working conditions. * Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.

R10077777 Administrative Assistant (Open) How will you CONTRIBUTE and GROW? Airgas is Hiring for an Administrative Assistant in La Porte, TX! At Airgas, we are committed to building a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world. We are looking for you! * Location: La Porte, TX * Schedule: Monday-Friday, 8:00 a.m - 4:30 pm or 7am-3:30 pm * Compensation: $20.00/hour Excellent Benefits: Airgas offers a full benefits package that includes: Medical, Dental, Vision, Life, AD&D, Short Term and Long Term Disability Insurance, Vacation, Sick, Paid Holidays, 14 weeks paid child birth benefit, 401(k) Retirement Plan with company match, Tuition Assistance and much more! Benefits Start after 30 days of employment. Recruiter: Taylor Freeman / ************************* / ************ Job Description Summary: The Administrative Assistant's support to the zone operational support team and plant managers to improve effectiveness and efficiencies in project and administrative activities can be elaborated by detailing the scope of their typical duties, which often fall into several key areas: * Maintaining records, tracking information, and preparing reports. * Coordinating and setting up meetings and conferences, as well as arranging travel. * Assisting in preparing presentations, proposals, and training courses. * Maintaining office supply inventory by checking stock, anticipating needs, and placing/verifying orders. ________________________ Are you a MATCH? Required Qualifications * High School diploma or GED * 1 year admin experience * Exceptional organizational and computer skills (must be highly proficient with MS Office/Google applications); has the ability to learn new computer applications quickly Preferred Qualifications * SAP Experience ________________________ Benefits We care about and support all Airgas associates. This is evident not only through our competitive compensation but also through a comprehensive benefits package that includes medical, dental, and vision plans, vacation, sick time, floating holidays, and paid holidays for full-time employees. We provide a progressive parental leave package for our eligible Airgas parents, offering generous paid time off for the birth or placement of children. Additionally, we offer our employees a 401k plan with company matching funds, tuition reimbursement, discounted college tuition for employees' dependents, and an Airgas Scholarship Program. _________________________ Your DIFFERENCES enhance our PERFORMANCE At Airgas, we are committed to building a workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world. We welcome and consider applications from all qualified applicants, regardless of their race, gender, sexual orientation, religion, disability or any other protected characteristic. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world. _________________________ About Airgas Airgas, an Air Liquide company, is a leading U.S. supplier of industrial, medical and specialty gases, as well as hardgoods and related products; one of the largest U.S. suppliers of safety products; and a leading U.S. supplier of ammonia products and process chemicals. Through the passion and diversity of its 18,000 associates, Airgas fosters a culture of safety, customer success, sustainability and innovation. Airgas associates are empowered to share ideas, take initiative and make decisions. Airgas is a subsidiary of Air Liquide, a world leader in gases, technologies and services for industry and healthcare. Present in 60 countries with approximately 66,500 employees, Air Liquide serves more than 4 million customers and patients. Join us for a stimulating experience: At Airgas, you matter and so does the work you do. As a member of our team, you play an important role in the success of your team, making sure our products are created sustainably and delivered safely and efficiently. In turn, you'll find a welcoming workplace where you're valued for who you are and where you can fill your potential while growing a fulfilling career - whatever path you choose. _________________________ Equal Employment Opportunity Information We are an equal opportunity employer. We welcome all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. Airgas, an Air Liquide Company is a Government contractor subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Section 503 of the Rehabilitation Act of 1973. Airgas does not discriminate against qualified applicants with disabilities, and is committed to providing reasonable accommodations to the known disabilities of such individuals so as to ensure equal access to benefits and privileges of employment. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact us by email at us-accommodationrequest@airgas.com. _________________________ California Privacy Notice

The Project assistant will organize, manage, and plan complex projects for the organization's research, development, and product implementation efforts. • Assists the PM to complete an assigned project on time, to specifications, and with accuracy and efficiency. • Outlines the tasks involved in the project and delegates accordingly with assistance from PM. • Assists the PM by conducting cost analysis, estimating expected costs for the project. • Prepares and implements a budget based on estimates. • Conducts risk assessments: reports identified risks to management provides recommendations for mitigation of risk. • Addresses questions, concerns, and/or complaints throughout the project. • Acts as a liaison between company, customers, and vendors. • Ensures compliance with federal, state, local, industry, contractual, and company regulations, standards, specifications, and best practices. • Performs other related duties as assigned. Requirements: * Excellent verbal and written communication skills. • Excellent interpersonal and customer service skills. • Excellent organizational skills and attention to detail. • Excellent time management skills with a proven ability to meet deadlines. • Strong analytical and problem-solving skills. • Strong supervisory and leadership skills. • Ability to prioritize tasks and to delegate them when appropriate. • Thorough understanding of or the ability to quickly learn about the project or product being developed. • Proficient with Microsoft Office Suite or related software.

Summary/Objective Under the direct supervision of the Facility Manager this position provides administrative and secretarial support for the inspection department. Supervisory Responsibilities: None Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Enter data for quantities of parts issued and transferred between locations, inventory and cycle count adjustments, into computer database. Creating confidential financial field tickets, using proprietary software, data management for inventory inspections and customer tickets. Receive and issue finished goods into computer database. Place stocking orders, re-orders and special orders with specific vendors. Processes orders for company products by conferring with technical and/or management personnel. Organizes and prioritizes large volumes of information and calls. Answers phones for department. Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other system development assistants to cover phones. Codes documents according to company procedures. Reconciles and reports discrepancies found in records at the end of the month. Ensures compliance with established departmental procedures and processes. Utilizes appropriate departmental checklist and standard forms. Handles a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload. Requirements Competencies Problem Solving/Analysis. Financial Management. Thoroughness. Ethical Conduct. Customer/Client Focus. Performance Management. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. Position Type/Work Schedule This is a full-time non-exempt hourly position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. Travel No travel is expected for this position. Education and Experience Computer Skills (Word, Excel, Outlook) High School Diploma or GED. Two to three years' previous experience. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Matador Resources Company, a leader in the oil and gas industry, is seeking a motivated and detail-oriented Administrative Assistant to join our in-house legal team. This position offers the opportunity to support the legal team by managing administrative tasks and ensuring the smooth operation of day-to-day activities. KEY RESPONSIBILITIES Administrative Support: * Prepare, proofread and format correspondence, presentations, and other documents. * Maintain and organize the legal team's filing systems, both digital and physical. * Assist with the preparation and filing of legal and corporate documents. * Handle confidential and sensitive information with discretion. JOB BENEFITS Compensation includes industry competitive salary commensurate with experience, performance incentives, plus medical and dental benefits, 401(k), etc. Details are available upon application.

Are you interested in joining a team dedicated to solving the world's critical water shortages? Are you highly organized, detail‑oriented, and ready to support a busy, dynamic office environment? Consider applying with Headworks International, Inc., a global leader in wastewater treatment technologies. This position will provide essential administrative support to top‑level management and the Sales department, ensuring smooth day‑to‑day operations. The role includes coordinating executive schedules, assisting with document discovery, maintaining CRM data, and performing a variety of office administrative functions. Essential Functions Coordinate and manage calendars for executive leadership, including scheduling meetings, conference calls, and travel arrangements Assist the Sales department with document searches and CRM database maintenance Gather, organize, and distribute materials, technical documents, and company literature as needed Track and follow up on departmental action items Support office operations by managing incoming calls, visitors, mail, and office supply inventory Prepare meeting agendas, take notes, and distribute minutes to relevant stakeholders Assist with formatting, proofreading, and compiling reports or presentations Liaise with internal departments and external representatives to facilitate communication and workflow Maintain accurate and up‑to‑date records in both digital and physical filing systems Requirements Ability to work in a fast‑paced, high‑energy environment with minimal supervision Strong organizational skills with the ability to manage multiple priorities and deadlines Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Familiarity with CRM systems (particularly PipelinerSales) is a plus Excellent written and verbal communication skills Strong attention to detail and accuracy in work Professional demeanor in person, over the phone, and in written communications Experience with scheduling executives or senior management is preferred Up to 5% travel may be required for special events or off‑site meetings Education & Experience Associate degree or equivalent work experience required; Bachelor's degree preferred 2+ years of administrative or office support experience, preferably in a corporate or technical environment Benefits Headworks International, Inc. is an Equal Opportunity Employer. Our jobs offer the opportunity to be part of a team delivering award‑winning, innovative technologies to clean the world's most precious resource - water. We offer: A 4½‑day workweek Competitive salary structures Opportunities for career development and advancement Exposure to diverse domestic and international business experiences One of Houston's Top Ten Places to Work, as awarded by the Houston Business Journal

Here's What You Need High School Diploma or Equivalent required 5 years of experience in support of a department, supervisor, or projects required Executive Administrative experience in a fast-paced Healthcare setting preferred. Experience supporting a Director, Executive Leader, or above preferred Advanced office software applications skills & experienced user of office & desktop publishing applications e.g. Word, Power Point, Excel spreadsheet creation and other presentation software to create presentations and some analysis, and collaboration platforms e.g. Microsoft Outlook and Teams. Proven experience producing various forms of business correspondence-e.g. business letters, memos, written and statistical report documentation for production. Good project management & organization skills. Excellent verbal, written communications & interpersonal skills. Ability to give instructions & clearly explain any type of problems or situations. What You Will Do Assistant to the President: Manage schedules by setting appointments, prioritizing and communicating with callers Work with numerous internal and external personnel to follow-up with issues, obtain services, and/or finalize agreements and plans Ensure priority matters are identified and communicated accurately and timely follow up as necessary Relieve President of administrative matters by anticipating needs, prioritizing importance and taking action to meet them Serve as a liaison communicating instructions and/or information to hospital/executive management, direct reports, internal/external customers, committees and physicians Schedule meetings, act as reporting secretary for both multidisciplinary clinical and non-clinical committee meetings, manage recording of minutes, arrange for conference rooms, catering and/or audio/visual equipment, ensure materials are produced effectively Use various database and advanced software to create routine and non-routine reports, documents, presentations for meetings (hospital and/or corporate), committees, seminars, education or events?? create drafts or final written correspondence Monitor deadlines and ensure deadlines are met Liaison for purchasing, payroll, expense tracking and reports, equipment, I/S activities Administrative Support to Executive Administration Staff Administrative Support to Other Departments/Individuals Additional perks of being a Texas Health employee: Benefits include 401k, PTO, medical, dental, Paid Parental Leave, flex spending, tuition reimbursement, student loan repayment program as well as several other benefits. A supportive team environment with outstanding opportunities for growth. Entity Highlights: Texas Health Southlake has been proudly serving Southlake and the surrounding communities for 20 years as of October 2024. As Southlake's first hospital and with 51,600 square feet, 18 surgical specialties,17 inpatient suites, 6 observation suites, 6 operating rooms, 3 physical therapy centers, a pain management suite and a 24/7 Emergency Room, we bring exceptional care to those we serve every day. We specialize in Bariatric, Cardiology, Colo-rectal, Ear, Nose & Throat, Emergency Room, General Surgery, Internal and Family Medicine, Imaging services and much more. Texas Health Southlake has received numerous accolades including U.S. News and World Report's High Performing Hospital Award for 2022-2023 in 3 adult procedures and conditions - Spinal Fusion, Hip Fracture, and Hip Replacement. We received a 5-star Rating by Becker's Hospital Review making THSL one of only 18 hospitals in the state of Texas to receive 5-stars. We were awarded with the TJC's Gold Seal of Approval for Spine Surgery, and we were awarded the Pinnacle of Excellence Award for Patient Experience award winner in Outpatient Services, employee engagement, physician engagement, and clinical quality performance. If you're ready to join us in our mission to improve the health of our community, then let's show the world how we're even better together! Learn more about our culture, benefits, and recent awards. Do you still have questions or concerns? Feel free to email your questions to *************************** #LI-MG1 Administrative Assistant to President - Full Time Days Bring your passion to Texas Health so we are Better + Together Work location\: Texas Health Southlake - 1545 E. Southlake Blvd., Southlake, TX 76092 Work hours: Full Time, Days, 40 hours weekly, Monday-Friday 8am-5pm (onsite) Administrative Services Department Highlights: Direct support to the President of Texas Health Southlake Partner closely with Administrative Assistants in other departments Be part of Fortune's 100 Best Companies to Work For 2025

Epic Piping has an exciting opportunity available for an Administrative Assistant to be an integral part of our Lake Providence team. Epic takes pride in our quality of work and has a goal of building our workforce with the most talented employees. In this role, you'll provide essential support to keep daily operations running smoothly, assist with communication and scheduling, and help ensure an organized, efficient work environment. WHAT YOU'LL DO: * Operate office equipment such as copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications. * Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals. * Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs. * Set up and maintain paper and electronic filing systems for records, correspondence, and other material. * Locate and attach appropriate files to incoming correspondence requiring replies. * Open, read, route, and distribute incoming mail or other materials and answer routine letters. * Complete forms in accordance with company procedures. * Make copies of correspondence or other printed material. * Compose, type, and distribute meeting notes, routine correspondence, and reports. * Maintain scheduling and event calendars. * Schedule and confirm appointments for clients, customers, or supervisors. * Mail newsletters, promotional material, or other information. * Order and dispense supplies. * Conduct safety orientation for guests. * Coordinate conferences and meetings. * Arrange conference, meeting, or travel reservations for office personnel. * Create and submit expense reports for management personnel. WHAT YOU'LL NEED: * Education: High School Graduate or GED * Experience: 2-5 years of experience * Computer Skills: Microsoft Office WHAT WE OFFER: * Industry-leading training and development programs * Competitive insurance and benefit options * Company-paid life insurance and long-term disability insurance * Paid vacation and holiday time * Traditional and Roth 401(k) plans available (50% company match up to 6% contributed by the employee) * Career growth opportunities through hands-on training and mentorships * Work alongside industry leaders and mentors * Training and development programs to help you build the skills and knowledge you need to excel in your role and advance your career. * Coaching from experienced leaders who are dedicated to helping you grow and reach your full potential. * Opportunities to take on new challenges and responsibilities that will stretch your abilities and expand your horizons. * A supportive and collaborative work environment where you are encouraged to share your ideas and contribute to our shared goals. WHO WE ARE: Epic Piping is one of the largest privately owned and the fastest-growing pipe fabrication firms in the world. With over three decades of experience and backgrounds extending from engineering to welding, Epic Piping provides unmatched experience servicing the chemical, power, refining, offshore, and oil & gas industries. As an equal opportunity employer, Epic Piping is committed to the development of its employees and strives to promote an environment that fosters personal training and development. At Epic Piping, we believe that investing in our employees is essential to our success. That's why we're looking for motivated individuals who are willing to invest in themselves and their future. As a member of our team, you will have access to: * Training and development programs to help you build the skills and knowledge you need to excel in your role and advance your career. * Coaching from experienced leaders who are dedicated to helping you grow and reach your full potential. * Opportunities to take on new challenges and responsibilities that will stretch your abilities and expand your horizons. * A supportive and collaborative work environment where you are encouraged to share your ideas and contribute to our shared goals. If you're someone who is committed to continuous learning and personal growth, we'd love to hear from you. Apply now to join our team and invest in your future with us!