Administrative Assistant jobs at State of Connecticut - 15 jobs

Introduction Do you want to utilize your skills and make a difference? Are you ready to take the next step in your career? If so, please read on to learn more about this exciting opportunity! The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS) is currently seeking a dedicated and experienced Secretary 2 to join our team. POSITION HIGHLIGHTS: * Facility: Connecticut Valley Hospital (CVH) * Division: Maintenance Department * Location: Middletown, CT * Schedule: Full-time, 40 hours per week, Monday - Friday, 8:00am - 4:30pm * PCN: 144464 WHAT WE CAN OFFER YOU * Visit our new State Employee Benefits Overview page! * Professional growth and development opportunities. * A healthy work/life balance to all employees DISCOVER THE OPPORTUNITY TO: * Engage in a rewarding career; * Showcase your talents in a meaningful role; * Thrive in an exciting environment; * Provide support to a division that is passionate about the work we do; * Work together in a collaborative team environment. THE ROLE: Job duties include but are not limited to: * Independently perform a full range of secretarial and support functions for executive-level managers and administrative staff. * Compose correspondence and memoranda (letters, reports, drafts) while proofreading/editing for grammar, punctuation and spelling. * Design and maintain office filing systems; organize and maintain reference materials, keep files and records updated. * Compile information from multiple sources and prepare narrative or statistical reports, making judgements as to what items to include. * Screen correspondence, records and other documents to determine what requires action. * Use office computer software (word, access, excel, outlook), as well as other office equipment, to perform tasks like typing, data management, scheduling appointments, arranging meetings and calendar maintenance, prioritizing workflow and work assignments, often with minimal supervision. * Handle multiple assignments with attention to detail and maintain confidentiality of sensitive information ensuring the office operates efficiently. MORE ABOUT US: DMHAS is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve. CVH's vision and mission is to promote recovery through collaborative, compassionate, and culturally competent treatment in a safe, healthy, and caring environment. We provide trauma informed gender responsive treatment that empowers individuals to manage recovery, improve quality of life and return to the community. Please note: A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment. All state employees must adhere to Connecticut's Policy for a Drug Free Workplace. Selection Plan FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Toolkit for additional support throughout the recruitment process. BEFORE YOU APPLY: * Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. * Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting. * Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. * Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. * Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing ***************. * Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. * Note: The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting. AFTER YOU APPLY: * Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). * Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! * Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. * The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. * Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at ****************** QUESTIONS? WE'RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Julie Barker at *******************. Join the State of Connecticut and take your next career step with confidence! PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures. EXAMPLES OF DUTIES Performs a variety of secretarial duties as described in the following areas: * TYPING: * Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; * Proofreads for content; * Edits using knowledge of grammar, punctuation and spelling. * FILING: * Designs office filing systems; * Organizes and maintains files (including confidential files); * Maintains, updates and reviews reference materials and manuals. * CORRESPONDENCE: * Composes complex letters and/or memoranda, etc. (e.g., explaining department practices/policies) for own or supervisor's signature. * REPORT WRITING: * Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included. * INTERPERSONAL: * Greets and directs visitors; * Answers phones and screens incoming calls; * Provides advice to callers regarding policy and procedures (e.g., citing a regulation to solve a specific problem); * Coordinates with others both within and outside of the organization on a variety of non-routine matters. * PROCESSING: * Screens letters, memos, reports and other materials to determine action required; * May make recommendations to the supervisor. * SECRETARY: * Arranges and coordinates meetings (including space and equipment); * Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports); * Writes minutes of meetings, lectures, conferences, etc. from rough draft; * Takes notes and/or meeting minutes; * Prepares expense accounts; * Makes travel arrangements. * OFFICE MANAGEMENT: * Maintains an inventory of supplies and equipment; * Orders supplies when necessary; * Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); * Maintains time and attendance records; * Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews statistical reports, verifies expense items); * Designs and initiates new forms and procedures to facilitate workflow; * Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY * Considerable knowledge of * office systems and procedures; * proper grammar, punctuation and spelling; * Knowledge of * business communications; * department's/unit's policies and procedures; * business math; * Skills; * interpersonal skills; * oral and written communication skills; * Ability to * schedule and prioritize office workflow; * operate office equipment which includes computers, tablets, and other electronic equipment; * operate office suite software; * take notes (shorthand, speedwriting or other method acceptable to the supervisor). MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Three (3) years of experience above the routine clerk level in office support or secretarial work. MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE One (1) year of the General Experience must have been as a Secretary 1 or its equivalent. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. PREFERRED QUALIFICATIONS * Experience in business communication, proofreading, formatting, and editing letters and reports. * Experience maintaining inventory of supplies and equipment. * Experience assisting in budget monitoring and maintaining purchasing/requisition paperwork. * Experience in customer service, front desk reception, or office management. * Experience with Microsoft Office software including Word, Excel, Access, Outlook and Teams to carry out administrative tasks. * Experience with data management, scheduling and prioritizing workflow. * Experience taking initiative, problem-solving, and streamlining office procedures. * Experience completing multiple assignments with attention to detail that may have conflicting deadlines. * Experience compiling and analyzing data from multiple sources into narratives, spreadsheets or statistical reports. * Experience providing administrative support during recruitment or other departmental efforts. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Administrative/Clerical Date Available: ASAP TEMPORARY POSITION SENIOR CENTER PROGRAM ASSISTANT DEPARTMENT OF AGING SERVICES Douglas A. Beals Senior Community Center Summary: Provides supervision for senior activities and monitor building usage during the evening hours. Provides high quality customer service by assisting the public in person, over the phone, and via email. Utilizes software to assist with memberships, program registration, rental requests, and other departmental functions. Provides accurate information to the public on department programs, services, and activities. Manages rentals and reports usage. Assists with the relaying of information using television monitors and bulletin boards. Facilitates various senior classes, leagues, and activities. Performs work of the clerical staff as assigned. Ability to maintain efficiency, attention to detail, and confidentiality. Qualifications: Requires valid CT Motor Vehicle Operator's License, excellent communication skills, high level organizational skills, and basic knowledge in Database and Internet software. Prefer prior experience working with recreation programming, and interaction with the general public most preferably the elder population. CPRF and First Aid Certifications preferred. Physical Demands & Work Environment: Physical requirements include but are not limited to sitting for extended periods of time, standing, walking, typing, and reach with hands and arms. Ability to safely lift and carry up to 20 pounds occasionally. Must be able to set up and break down program equipment. Work is primarily performed indoors with occasional exposure to the outdoor work environment. Work Classification & Schedule: Temporary, non-benefited position. 11.25 hours per week, working Tuesday, Wednesday, and Friday 5:00 p.m. to 8:45 p.m. Duration of the temporary assignment will be up to 3 months. Salary: $24.72/hourly. COMPLETE ONLINE APPLICATION at: ***************** CLOSING: Open until filled. Equal Opportunity Employer

Job Description HRP Associates, Inc. is seeking a full-time Administrative Assistant with 3+ years of experience for our Farmington, CT office! The Administrative Assistant will report directly to the Office Administrator. This is a front desk position handling a wide variety of administrative and clerical tasks. The person to succeed in this position should exude positivity, energy, creativity, flexibility, and most importantly, be willing to go the extra mile! RESPONSIBILITIES: Responsibilities will include, but are not limited to: General front desk duties, including: Greeting and referring clients and visitors Answering and transferring all incoming calls Receiving and logging incoming mail, coordinating outgoing mail, and dropping packages to UPS, FedEx or USPS when needed Ordering office supplies General office duties: Ensure the front desk and kitchen are kept clean and organized Coordinating internal office meetings, scheduling conference rooms for supervisors and staff, including catering and room preparation Assisting with and preparing PowerPoint slide shows for internal office use Word Processing duties: Preparing (word processing, formatting, copying/scanning and distribution) HRP Work Product (letters, reports, invoice summaries, copy vouchers, etc.) Communicating with supervisor and technical staff on deadline and/or challenges with meeting deadlines Maintaining formatting consistency and writing standards for processing project deliverables Ensuring attention to detail and quality control of assigned work Managing the filing and storage of project deliverables in electronic folders and archive database Assisting with development and/or updating of stationery/templates for project deliverables Preparing deliverables for FedEx, UPS, or USPS. Formatting, printing, and compiling training materials Data entry (job openings, project-related logs, tables, labels, etc.) Provide assistance to the BDP Department as needed Provide support and administrative assistance to Regional Offices, as needed REQUIREMENTS: High School Diploma at a minimum, with an AS/BA/BS Degree in related office administration or business a plus Working knowledge of office equipment (computers, printers, copiers, scanners, fax machines) Excellent time management skills and the ability to prioritize work Takes initiative, quick learner, ambitious Great attention to detail and problem-solving skills Strong organizational skills Excellent written and verbal communication skills Maintains strict confidentiality of information Strong working knowledge of MS Office (Word, Outlook, Excel) and Adobe PDF Excellent data entry and typing skills Experience answering calls while maintaining a professional phone demeanor PREFERRED: Experience working in the AEC industry Knowledge of Deltek Vantagepoint Benefits & Company Culture: The vision of HRP Associates, Inc. is reliant on the expertise of our dedicated professionals who provide excellent consultation to our loyal clientele. We lead the industry in our commitment to employee growth and satisfaction in a positive, gratifying, and challenging workplace environment. We offer professional development opportunities, competitive salaries, and an excellent benefits package to qualified employees. We are always searching for top talent to join our growing team throughout HRP's various locations. We constantly promote a fun and dynamic company culture, as well as a great work-life balance. Ideal candidates will enjoy working in team settings, participating in company-wide events and outings, possess a positive attitude, and can relate to our internal cultural motto of, “Work hard, play hard!” Other major benefits include: Medical, Dental and Vision Coverage Life/Disability Insurance Company-sponsored Profit-Sharing Pension Plan 401(k) Retirement Plan Paid Holidays and Vacations Continuing Education Reimbursement HRP Employee Resource Groups: Employee Resource Groups (ERGs) such as: HRP Women - supports the professional and personal development for women employees while bringing awareness to women's issues and fostering an inclusive environment. 312 Committee - organizes employee events to support our culture and employee relationships Giving Group - coordinates events with local charities and organizations Wellness Committee- promotes health and wellness Who We Are: HRP Associates, Inc. is a full-service environmental engineering and hydrogeology firm headquartered in Farmington, CT, with regional offices in Derby (CT); Plymouth, Massachusetts; Saint Charles, Missouri; Clifton Park, New York; Greenville & Charleston, South Carolina; and Winston-Salem, North Carolina. We also have satellite offices in Charlotte, North Carolina; San Diego, California; and Houston, Texas. HRP's staff of professionals includes chemical, civil, geotechnical, and environmental engineers; inspectors; geologists; hydrogeologists; and industrial hygienists. For more information on job postings in all our offices and to find out more about the company, please visit our website at ********************* and our YouTube channel at ******************************************* HRP is an Equal Opportunity/Affirmative Action Employer.

Introduction Do you have two (2) years of general clerical work experience? If so, we encourage you to consider the Office Assistant position below! The State of Connecticut, Department of Social Services (DSS) - Division of Health Servicers - is accepting applications for one (1) Office Assistant position located in Hartford, CT. The Office Assistant performs a full range of general clerical and administrative support duties to ensure efficient office operations. This position requires proficiency in typing, filing, correspondence, report preparation, record processing, and customer service. The Office Assistant exercises judgment in applying established procedures, agency policies, and regulations while providing support to staff, departments, and the public. For a more comprehensive list of duties please follow this link. Position Highlights: * Full-time | Hybrid * 1st Shift | 40 Hours per week * Monday - Friday | 8:00 am - 4:30 pm What we can offer you: * View our State Employee Benefits Overview page! * Professional growth and paid professional development opportunities. * A healthy work-life balance to all employees! * The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information. About the Department of Social Services: The State of Connecticut, Department of Social Services (DSS) delivers and funds a wide range of programs and services as Connecticut's multi-faceted health and human services agency. DSS services about 1 million residents of all ages in all 169 Connecticut cities and towns. We support the basic needs of children, families, older and other adults, including persons with disabilities. Services are delivered through 12 field offices, central administration, online and phone access options. Follow us on twitter @ctdss and see what we are all about! Selection Plan FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process. BEFORE YOU APPLY: * Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. * Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below. * Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. * Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. * Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing ***************. * Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. * Note: The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting. AFTER YOU APPLY: * Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). * Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! * Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. * The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. * Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at ****************** QUESTIONS? WE'RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Rocky Young at ****************** PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency this class is accountable for independently performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area. EXAMPLES OF DUTIES Performs the full range of general clerical duties as described in the following areas: * TYPING: * Types a variety of materials in relation to other duties or as assigned; * Enters and retrieves data on computers, tablets, and other electronic equipment. * FILING: * Sets up and maintains office procedures, filing and indexing systems and forms for own use. * CORRESPONDENCE: * Composes routine correspondence. * REPORT WRITING: * Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format). * INTERPERSONAL: * Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority; * Responds to inquiries from other work units or departments/agencies; * Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance; * May lead lower level employees in carrying out assigned clerical functions. * PROCESSING: * Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly; * Processes a variety of documents in determining routine case status; * Exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by correspondence; * Processes purchase requisitions/purchase orders for subsequent action; * Prepares payment lists and billing invoices; * Receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders; * Maintains files, journals or account ledgers by posting credits, expenditures, interest, etc.; * Figures payments, costs, discounts and adjustments using prescribed methods and formulas; * Receives monies in various forms such as cash, checks and money orders and prepares for deposit; * Maintains inventory and orders supplies; * Uses a variety of electronic equipment to perform job functions. * Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY * Knowledge of office systems and procedures including proper telephone usage and filing; * Skills * interpersonal skills; * oral and written communication skills; * performing arithmetical computations; * Ability to * perform a full range of clerical tasks; * operate office equipment which includes computers, tablets, and other electronic equipment; * operate office suite software; * schedule and prioritize workflow; * read and interpret complex instructions. MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Two (2) years of general clerical work experience. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one/half (1/2) year of experience to a maximum of two (2) years. PREFERRED QUALIFICATIONS * Experience with Medicaid billing, claims, and/or invoice processing * Experience processing invoices and tracking payments * Experience triaging customer service inquiries and complaints * Experience assigning and overseeing staff schedules SPECIAL REQUIREMENTS Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. ACKNOWLEDGEMENT As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Details: The CT State Community College is developing a pool of applicants for potential part-time Library & Information Technology Assistant positions. (Up to 17 hours per week). These positions are on continuous recruitment, and are filled on an as-needed basis, depending specific department needs. You will only be contacted if there is a current need at the campus you indicated on your application and have met the qualifications/skills and experience that are required for the position. Your applications will stay active for 1 year. Location: Multiple Campuses This position is not remote Please note that currently, not all campuses have an opening, however we are accepting applications for all campuses within the CT State Community College. Asnuntuck -170 Elm Street, Enfield, CT 06082 Capital -950 Main Street, Hartford, CT 06103 Gateway -20 Church Street, New Haven, CT 06510 Housatonic - 900 Lafayette Blvd, Bridgeport, CT 06604 Manchester - Great Path, Manchester, CT 06040 Middlesex - 100 Training Hill Rd, Middletown, CT 06457 Naugatuck Valley - Waterbury and Danbury Campuses Northwestern -Park Pl, Winsted, CT 06098 Norwalk - 188 Richards Ave, Norwalk, CT 06854 Quinebaug Valley -742 Upper Maple St, Danielson, CT 06239 Three Rivers - 574 New London Turnpike, Norwich, CT 06360 Tunxis -271 Scott Swamp Rd 100 Building, Farmington, CT 06032 CT State Community College Mission: Connecticut State Community College (CT State) provides access to academically rigorous and innovative education and training focused on student success. The College supports excellence in teaching and learning, makes data-informed decisions, promotes equity, advances positive change for the students, communities, and industries it serves, and awards associates degrees and certificates. CT State Community College Vision: CT State will be recognized for exceptional student success, educational leadership, and transformative collaboration with business and industry, government, educational, and key stakeholders while advancing diverse opportunities for Connecticut's citizens and communities. CT State Community College Equity Statement: The CSCU system commits to bold and disruptive change by actively identifying, naming, and dismantling structural racism, systemic poverty, and other barriers; establishing equitable and anti-racist policies and practices; and empowering students, faculty, staff, and administrators to advance racial, social, and economic justice. Our core collective responsibility is to continuously assess practices and policies and transform the world we live in by eliminating inequities. Anticipated Start Date: Continuous open recruitment, Application Deadline: Filled on an as-needed basis, depending on specific college needs. Applications will stay active for 1 year. Position Summary: The Library & Information Technology (IT) Education Assistant is responsible for supporting students, faculty, and staff primarily in the open lab, classrooms, and the library. This is a student-facing position which provides first level technical support and oversees students' use of computer equipment and study spaces. The incumbent should have a high degree of courtesy, cooperation and genuine interest in assisting others. Example of Job Duties: Under the direction of the Director of Library Services or Information Technology, or other administrator the incumbent is responsible for providing the necessary support and oversight to maintain opens service hours for the computer and library through these essential functions: * Opening and closing the computer lab or library. * Cleaning and replenishing printing supplies. * Answering the phone and virtual chat services; providing support and referring calls that need higher expertise. * Troubleshooting basic printer problems and following machine prompts to clear jams. * Transporting laptop carts and technology equipment. * Circulating library materials. * Basic level tech support and support for students utilizing library resources. This posting includes qualifications, experience and skills but is not limited to the full specifications stated in the job description. Candidate may perform some or all of the job functions. Minimum Qualifications: Associate's degree in an appropriately related field or a combination of education, training and experience which would lead to the competencies required for successful performance of the position's essential duties. Successful Candidate must have or must possess: * Experience troubleshooting basic level tech questions from students, faculty, and staff * Experience troubleshooting printer problems and follow machine prompts to clear paper jams * Experience with library search tools. Candidates must possess proven ability to effectively work with culturally, linguistically, and ethnically diverse faculty, staff, and students. Experience with reflective, interactive, culturally responsive pedagogical teaching techniques. They are expected to have excellent oral and written communication skills along with strong Information technology literacy skills such as Microsoft Office (Word, Excel, Outlook, Teams etc.) Preferred Qualifications: * Two (2) years of related experience. * Direct-service experience in a library setting. Salary: $34.06 hourly. Application Instructions: To apply you must submit a cover letter and resume. The cover letter may be entered as text in the corresponding box, or it can be uploaded as a combined file with the resume. Incomplete applications and links to other sources to view resumes are not acceptable. Please note that due to the large volume of applications received, we are unable to field phone/email inquiries and confirm receipt of completed applications. You will receive an automated email confirming that your application was submitted successfully. For more information or to apply via our website at ****************** Background Screening: All employment, if offered, is contingent upon proof of citizenship or employability under the requirement of the Immigration and Control Act (IRCA) and the successful passing of a background check, including granting permission to contact current and previous employers for verification. CSCU is committed to providing a safe campus community. Background investigations include reference checks, a criminal history record check and, when appropriate, a financial (credit) report or driving history check. Continuing Notice of Nondiscrimination CT State Community College does not discriminate on the basis of age, ancestry, color, national origin, gender identity or expression, genetic information, learning disability, marital status, intellectual disability, physical disability (including but not limited to blindness), present or past history of mental disability, prior criminal record, race, religious creed, sex (including pregnancy and sexual harassment), sexual orientation, retaliation for previously opposed discrimination or coercion, veteran status, victims of domestic violence, sexual assault, and/or trafficking or any other federal or state protected class in its employment, programs, and activities, unless the provisions of Section 46a-80(b) or 46a-81(b) of the Connecticut General Statutes are controlling or there are bona fide occupational qualifications excluding persons in one of the above protected groups. For information regarding the nondiscrimination, disability, and Title IX policies/procedures, contact: John-Paul Chaisson-Cardenas, Vice President for Diversity, Equity, and Inclusion, CT State Community College, 185 Main Street, New Britain, CT 06051, ************ or [email protected]. CSCC IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER.

TITLE: ASSISTANT BUILDING OFFICIAL DEPARTMENT: PLANNING AND DEVELOPMENT GENERAL DESCRIPTION This is responsible code enforcement and inspection work involving the review of building plans for new buildings and the examination of buildings in the process or construction, renovation or repair to assure conformance with applicable State of Connecticut building codes, standards and construction specifications. Work involves responsibility for the protection of the public against potentially dangerous conditions resulting from the use of faulty materials or poor workmanship during the construction, renovation or repair of new and existing building structures. Duties include reviewing building plans for new structures, issuing permits, conducting field inspections of new and renovated or repaired structures, investigating and resolving complaints of and building code violations. This position also has the responsibility for making difficult inspection decisions, especially as they relate to older structures which may be candidates for condemnation and demolition. This work requires that the employee have thorough knowledge, skill and ability in the inspection of building structures and in the interpretation of codes, ordinances and standards. SUPERVISION RECEIVED Works under the general supervision of the Building Official. SUPERVISION EXERCISED Assumes supervisory responsibilities in the absence of the Building Official... ESSENTIAL DUTIES AND RESPONSIBILITIES Reviews building plans for new building construction for conformance with codes and regulations. Identified deficiencies to be corrected by engineers, architects, contractors and homeowners. Inspects buildings in the process of construction, renovation or repairs for compliance with building or zoning requirements. Directs correction of construction deficiencies in the field. Determines if complaints about the structural soundness of buildings are valid. Recommends evacuation or demolition accordingly. Reviews, researches and investigates complaints concerning alleged violations of building code and zoning regulations. Notifies responsible parties of effects and issues written or oral instructions for corrections. Conducts follow-up inspection to monitor compliance. Responds to telephone inquiries regarding building code or zoning regulations. Performs various front desk duties such as receiving construction application, issuing permits, taking complaints and answering questions related to building codes and zoning regulations. Collaborates with Health, Fire, Police and Housing Code Departments when their particular expertise is required during inspections. Fills in as required for the Plumbing, Electrical and Housing Inspectors in their absence. Keeps records and writes reports of inspections performed, actions taken and corrections recommended and secured. Acts as the Building Official in his or her absence. NONESSENTIAL DUTIES None. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of the provisions of the State of Connecticut Building Codes pertaining to building construction. Considerable knowledge of the methods, materials, and techniques of the building construction at the journey level. Considerable ability to diagnose defects and hazards in building structures. Considerable ability to enforce regulations with firmness and tact. Good ability to express oneself clearly, concisely, orally and in writing. Considerable ability to establish and maintain effective working relationships with superiors, associates, contractors, property owners and public. QUALIFICATIONS High school or vocational school graduate with emphasis on carpentry, heating, ventilation, electricity or plumbing, plus five years of progressively responsible experience in the field of building construction or design. Must meet the eligibility requirements and licensure requirements for Building or Assistant Building Official as prescribed by Connecticut State Statutes. SPECIAL REQUIREMENTS Must have state of Connecticut Building or Assistant Building Official License, plus mandatory continuing education through seminars. Must have valid Connecticut driver's license. TOOLS AND EQUIPMENT USED Motor vehicle, tape measure, level, ruler, computer, calculator, camcorder, camera, testing devices of the building trade, and safety equipment such as hard hat and safety glasses. PHYSICAL DEMANDS The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed both in an office setting and outdoors. Field work is required in the inspection of construction sites. Hand-eye coordination is necessary to operate various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand, walk, use hands to finger, handle, feel or operate objects, tools or controls, and reach with hands and arms. The employee is occasionally required to sit, climb, or balance, stoop, kneel, crouch, crawl, talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required for this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to odorous, wet and/or humid conditions, or risk of electrical shock. The noise level in the work environment is usually quiet in the office, and moderate to loud in the field. GENERAL GUIDELINES The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. An Affirmative Action/Equal Opportunity Employer

Introduction The Connecticut Department of Administrative Services (DAS) is proud to offer internships in a variety of fields. Our offices and programs will allow students to gain real-world insights on employment in a diverse environment and will provide a valuable experience as they prepare to enter the workforce. Below, you will find information on internships currently offered by DAS. A Message from DAS Commissioner Michelle Gilman “There is no better way to learn about state government than through an internship with one of our agencies. DAS provides individuals with practical hands-on experience in range of fields including finance and procurement, construction services and facilities management, information and technology services, human resources and more. We have an excellent team ready to share their technical and professional knowledge with students interested in public service.” Current Opportunities About DAS The Connecticut Department of Administrative Services (DAS) provides timely and cost-effective services to state agencies, state employees, municipalities, private industry, and the public. DAS offers a diverse array of programs, encompassing statewide human resources, information technology, fleet vehicle services, building and construction, procurement, grants administration, and beyond. Our Offices The Office of the Commissioner provides communications for the agency, ensures a diverse and inclusive working environment for it's employees, and houses the Internal Audit Division for DAS. Procurement Services handles bid and contract opportunities for anyone seeking to do business with the State of Connecticut. Collection Services helps state and other agencies collect monies, with a focus on billing, recovery, delinquent accounts, the Connecticut State Tax Intercept Program, and central accounting (CAU). The Business Office helps agencies with financial and fiscal services, ranging from managing physical assets, to providing grant management services, to purchasing office equipment and supplies. Fleet Operations supplies over 3,600 vehicles to over 90 state agencies and departments across the state of Connecticut. Human Resources handles hiring, job classifications, compensation plans, employee benefits, learning and development, workers' compensation, and additional areas of interest. Construction Services works on new construction of state buildings, and regulatory compliance, inspections, and fire safety as it relates to state properties. Facilities Management administers the operations, maintenance and security of some state-owned buildings. The Bureau of Information and Technology Solutions (BITS) provides IT, application, data, hosting, and network services to state agencies. Our offices are located at 450 Columbus Boulevard in downtown Hartford. Positioned conveniently near Dunkin' Park, Constitution Plaza, the Connecticut Convention Center, UConn Hartford, the CT Science Museum, and numerous great places to eat, our building will keep you connected with co-workers and the general public we serve. The office space is located on the top floors of the north tower at 450 Columbus Boulevard, providing the latest technology to help get our work done efficiently and outstanding views of the Connecticut River and the Hartford skyline. Additional Opportunities On occasion, internships will be posted through the State of Connecticut's Online Employment Center, ct.gov/CTStateJobs. To receive a notification when these are posted, you can sign up for Job Alerts for the following classifications: State Intern High School Cooperative Education Intern Seasonal Worker To learn how to sign up for Job Alerts, please watch this video. Intern Testimonials "The best part of interning at the DAS Commissioner's Office is the amount of exposure to diverse fields. Although my internship is sustainability focused, I got to navigate in the construction world, finance world and consulting world because all of those fields are involved in the sustainability projects I have gotten to work on." -Diarra Sadji, Intern for DAS Commissioner's Office “My internship at DAS has provided me with substantial insight into auditing. During my time at the DAS, I have had the fortunate opportunity to work alongside incredible and experienced auditors. I have learned a great deal about accounting, communication, analytical thinking, and ethical judgement.” -John McCarthy, Intern for DAS Internal Audit Division “I have been given the opportunity to gain real-life experience in auditing. It has been helpful to work with such experienced and helpful auditors that have helped me explore the many aspects of internal auditing. DAS has provided a well-rounded learning environment that h as fostered growth within my career." -Kylie Vermilya, Intern for DAS Internal Audit Division

The Administration Assistant will provide essential support to the Integrated Center, ensuring smooth operations and exceptional customer service. This role is critical in coordinating communication, scheduling, and administrative processes across multiple departments, while maintaining efficiency and professionalism. The Administrative Assistant will serve as a liaison between the Integrated Center and other Oak Hill departments, supporting the delivery of comprehensive wrap-around services for individuals with disabilities. Job Responsibilities: Scheduling & Coordination Manage facility calendars for the Integrated Center, including meetings, facility usage and communication with internal departments or external partners. Communication & Customer Service Serve as the first point of contact for client inquiries; provide clear, compassionate, and timely responses. Draft and manage correspondence (program inbox, emails, letters, memos) for internal and external stakeholders. Administrative Efficiency Anticipate operational needs and proactively address issues. Utilize technology tools to streamline administrative processes and maintain accurate records. Process incoming and outgoing mail promptly. Lead and coordinate special projects from initiation to completion, ensuring alignment with organizational goals. Develop project timelines, assign tasks, and monitor progress to meet deadlines and deliverables. Maintain accurate and organized electronic filing systems for project documentation and departmental records. Build and maintain Standard Operating Procedures (SOPs) for administrative and programmatic workflows. Follow up on paperwork to ensure timely completion and compliance. Take detailed notes during meetings and distribute summaries as needed, using AI and technology tools to enhance productivity and efficiency when appropriate. Facility & Safety Oversight Conduct regular facility safety checks using established checklists. Alert staff to facility calendar updates, team notifications, and any operational changes. Requirements High school diploma or equivalent required. Associate's degree preferred. Minimum of 5 years of administrative experience. Bilingual skills (Spanish or other languages) a plus. Exceptional organizational abilities and attention to detail in managing complex tasks. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite including Teams and SharePoint. Ability to work collaboratively and maintain confidentiality. Problem-solving mindset and ability to anticipate needs. Experience in customer service and handling sensitive information. Familiarity with disability services preferred Experience in a healthcare setting or human services preferred. Strong project management skills with the ability to handle multiple initiatives simultaneously. Ability to prioritize and adapt to changing project requirements in a fast-paced environment. Ability to maintain confidentiality and adhere to HIPAA regulations. Compassionate, patient, and professional demeanor. Ability to work in-person five days per week Benefits: Generous Paid Vacation, Sick, and Personal Time, Plus Paid Holidays Affordable Medical, Dental, and Vision Benefits (Oak Hill funds up to 50% of your medical deductible in an HSA account) 403(b) Retirement Plan (Oak Hill contributes 9.5% at no cost to you) Free and Low-Cost Life Insurance Options and Free Long-term Disability Insurance Excellent Professional Development Opportunities; Tuition Reimbursement; Career Pathways Staff Recognition and Appreciation Paid Training, Education, and Certification as necessary

Introduction Do you have two (2) years of general clerical work experience? If so, we encourage you to consider the Office Assistant position below! The State of Connecticut, Department of Social Services (DSS) - Division of Health Servicers - is accepting applications for one (1) Office Assistant position located in Hartford, CT. The Office Assistant performs a full range of general clerical and administrative support duties to ensure efficient office operations. This position requires proficiency in typing, filing, correspondence, report preparation, record processing, and customer service. The Office Assistant exercises judgment in applying established procedures, agency policies, and regulations while providing support to staff, departments, and the public. For a more comprehensive list of duties please follow this link. Position Highlights: Full-time | Hybrid 1 st Shift | 40 Hours per week Monday - Friday | 8:00 am - 4:30 pm What we can offer you: View our State Employee Benefits Overview page! Professional growth and paid professional development opportunities. A healthy work-life balance to all employees! The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information. About the Department of Social Services: The State of Connecticut, Department of Social Services (DSS) delivers and funds a wide range of programs and services as Connecticut's multi-faceted health and human services agency. DSS services about 1 million residents of all ages in all 169 Connecticut cities and towns. We support the basic needs of children, families, older and other adults, including persons with disabilities. Services are delivered through 12 field offices, central administration, online and phone access options. Follow us on twitter @ctdss and see what we are all about! Selection Plan FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process. BEFORE YOU APPLY: Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below. Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing ***************. Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. Note: The only way to apply to this posting is via the ‘Apply' or ‘Apply Online' buttons on the official State of Connecticut Online Employment Center job posting. AFTER YOU APPLY: Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at ****************** QUESTIONS? WE'RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Rocky Young at ****************** PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency this class is accountable for independently performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area. EXAMPLES OF DUTIES Performs the full range of general clerical duties as described in the following areas: TYPING: Types a variety of materials in relation to other duties or as assigned; Enters and retrieves data on computers, tablets, and other electronic equipment. FILING: Sets up and maintains office procedures, filing and indexing systems and forms for own use. CORRESPONDENCE: Composes routine correspondence. REPORT WRITING: Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format). INTERPERSONAL: Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority; Responds to inquiries from other work units or departments/agencies; Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance; May lead lower level employees in carrying out assigned clerical functions. PROCESSING: Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly; Processes a variety of documents in determining routine case status; Exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by correspondence; Processes purchase requisitions/purchase orders for subsequent action; Prepares payment lists and billing invoices; Receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders; Maintains files, journals or account ledgers by posting credits, expenditures, interest, etc.; Figures payments, costs, discounts and adjustments using prescribed methods and formulas; Receives monies in various forms such as cash, checks and money orders and prepares for deposit; Maintains inventory and orders supplies; Uses a variety of electronic equipment to perform job functions. Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY Knowledge of office systems and procedures including proper telephone usage and filing; Skills interpersonal skills; oral and written communication skills; performing arithmetical computations; Ability to perform a full range of clerical tasks; operate office equipment which includes computers, tablets, and other electronic equipment; operate office suite software; schedule and prioritize workflow; read and interpret complex instructions. MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Two (2) years of general clerical work experience. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one/half (1/2) year of experience to a maximum of two (2) years. PREFERRED QUALIFICATIONS Experience with Medicaid billing, claims, and/or invoice processing Experience processing invoices and tracking payments Experience triaging customer service inquiries and complaints Experience assigning and overseeing staff schedules SPECIAL REQUIREMENTS Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. ACKNOWLEDGEMENT As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Temporary - Senior Center Program Assistant JobID: 704 Administrative/Clerical Date Available: ASAP SENIOR CENTER PROGRAM ASSISTANT DEPARTMENT OF AGING SERVICES Douglas A. Beals Senior Community Center Summary: Provides supervision for senior activities and monitor building usage during the evening hours. Provides high quality customer service by assisting the public in person, over the phone, and via email. Utilizes software to assist with memberships, program registration, rental requests, and other departmental functions. Provides accurate information to the public on department programs, services, and activities. Manages rentals and reports usage. Assists with the relaying of information using television monitors and bulletin boards. Facilitates various senior classes, leagues, and activities. Performs work of the clerical staff as assigned. Ability to maintain efficiency, attention to detail, and confidentiality. Qualifications: Requires valid CT Motor Vehicle Operator's License, excellent communication skills, high level organizational skills, and basic knowledge in Database and Internet software. Prefer prior experience working with recreation programming, and interaction with the general public most preferably the elder population. CPRF and First Aid Certifications preferred. Physical Demands & Work Environment: Physical requirements include but are not limited to sitting for extended periods of time, standing, walking, typing, and reach with hands and arms. Ability to safely lift and carry up to 20 pounds occasionally. Must be able to set up and break down program equipment. Work is primarily performed indoors with occasional exposure to the outdoor work environment. Work Classification & Schedule: Temporary, non-benefited position. 11.25 hours per week, working Tuesday, Wednesday, and Friday 5:00 p.m. to 8:45 p.m. Duration of the temporary assignment will be up to 3 months. Salary: $24.72/hourly. COMPLETE ONLINE APPLICATION at: ***************** CLOSING: Open until filled. Equal Opportunity Employer

Introduction Are you a clerical professional looking to start your career with the State of Connecticut? If so, we invite you to consider the Secretary 2 position with Connecticut Developmental Services! The State of Connecticut, Developmental Services (DDS) - South Region - is accepting applications for two (2) full-time Secretary 2 positions in Wallingford, CT. The Secretary 2 provides comprehensive administrative and secretarial support to the Regional Residential Manager, who oversees approximately 60 individuals served by the Department of Developmental Services (DDS) residing in 12 Community Living Arrangements. This position plays a vital role in ensuring the efficient operation of regional residential services by managing complex administrative functions, coordinating communication, and supporting day-to-day office operations. The Secretary 2 performs a wide range of advanced secretarial, clerical, and office management duties requiring independent judgment, strong organizational skills, and effective communication. Responsibilities include preparing and proofreading correspondence and reports, managing confidential files, composing complex communications, coordinating meetings and travel, maintaining records, assisting with budget and timekeeping functions, and serving as a primary point of contact for internal and external stakeholders. The incumbent works closely with management, staff, and outside agencies to support service delivery and ensure compliance with policies and procedures while maintaining a high level of professionalism and confidentiality. For a more comprehensive list of duties, please follow this link. Position Highlights: PCN 22915 * Full-time | 1st Shift | 40 Hours weekly * Monday - Friday | 8:00 am - 4:30 pm What we can offer you: * View our State Employee Benefits Overview page! * Professional growth and paid professional development opportunities. * A healthy work-life balance to all employees! * The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information. DDS Mission Statement: The mission of the Department of Developmental Servicers is to partner with the individuals we support and their families, to support lifelong planning and to join with others to create and promote meaningful opportunities for individuals to fully participate as valued members of their communities. Selection Plan FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process. BEFORE YOU APPLY: * Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. * Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below. * Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. * Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. * Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing ***************. * Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. * Note: The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting. AFTER YOU APPLY: * Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). * Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! * Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. * The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. * Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at ****************** QUESTIONS? WE'RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Rocky Young at ****************** If you require an accommodation to participate fully and fairly under the provisions of the Americans with Disabilities Act (ADA), please contact Edward Magnano, EEO Manager at (860) 418 - 6148 or ********************* PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures. EXAMPLES OF DUTIES Performs a variety of secretarial duties as described in the following areas: * TYPING: * Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; * Proofreads for content; * Edits using knowledge of grammar, punctuation and spelling. * FILING: * Designs office filing systems; * Organizes and maintains files (including confidential files); * Maintains, updates and reviews reference materials and manuals. * CORRESPONDENCE: * Composes complex letters and/or memoranda, etc. (e.g., explaining department practices/policies) for own or supervisor's signature. * REPORT WRITING: * Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included. * INTERPERSONAL: * Greets and directs visitors; * Answers phones and screens incoming calls; * Provides advice to callers regarding policy and procedures (e.g., citing a regulation to solve a specific problem); * Coordinates with others both within and outside of the organization on a variety of non-routine matters. * PROCESSING: * Screens letters, memos, reports and other materials to determine action required; * May make recommendations to the supervisor. * SECRETARY: * Arranges and coordinates meetings (including space and equipment); * Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports); * Writes minutes of meetings, lectures, conferences, etc. from rough draft; * Takes notes and/or meeting minutes; * Prepares expense accounts; * Makes travel arrangements. * OFFICE MANAGEMENT: * Maintains an inventory of supplies and equipment; * Orders supplies when necessary; * Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); * Maintains time and attendance records; * Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews statistical reports, verifies expense items); * Designs and initiates new forms and procedures to facilitate workflow; * Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY * Considerable knowledge of * office systems and procedures; * proper grammar, punctuation and spelling; * Knowledge of * business communications; * department's/unit's policies and procedures; * business math; * Skills; * interpersonal skills; * oral and written communication skills; * Ability to * schedule and prioritize office workflow; * operate office equipment which includes computers, tablets, and other electronic equipment; * operate office suite software; * take notes (shorthand, speedwriting or other method acceptable to the supervisor). MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Three (3) years of experience above the routine clerk level in office support or secretarial work. MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE One (1) year of the General Experience must have been as a Secretary 1 or its equivalent. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. PREFERRED QUALIFICATIONS * Clerical and administrative experience in a setting which provides services to individuals with intellectual and developmental disabilities. * Experience with 255 Incident Reports and knowledge of DDS investigation processes. * Experience composing complex correspondence for internal and external purposes. * Experience working in an environment requiring strong attention to detail and accuracy with proof reading as well as data entry. * Experience with supply order processing and inventory management, including verifying inventory levels, initiating orders, reviewing orders for accuracy, and ensuring budgetary coding and compliance. * Experience interacting and corresponding with various state and private agencies via verbal and written communications. * Experience using a variety of Microsoft Office programs, including but not limited to: Microsoft Access, Excel, Word and PowerPoint. * Experience with building and maintaining strong interpersonal relationships, demonstrating the ability to collaborate effectively with a wide variety of stakeholders, including external business partners and agencies. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Introduction Do you want to utilize your skills and make a difference? Are you ready to take the next step in your career? If so, please read on to learn more about this exciting opportunity! The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS) is currently seeking a dedicated and experienced Secretary 2 to join our team. POSITION HIGHLIGHTS: Facility: Connecticut Valley Hospital (CVH) Division: Maintenance Department Location: Middletown, CT Schedule: Full-time, 40 hours per week, Monday - Friday, 8:00am - 4:30pm PCN: 144464 WHAT WE CAN OFFER YOU Visit our new State Employee Benefits Overview page! Professional growth and development opportunities. A healthy work/life balance to all employees DISCOVER THE OPPORTUNITY TO: Engage in a rewarding career; Showcase your talents in a meaningful role; Thrive in an exciting environment; Provide support to a division that is passionate about the work we do; Work together in a collaborative team environment. THE ROLE: Job duties include but are not limited to: Independently perform a full range of secretarial and support functions for executive-level managers and administrative staff. Compose correspondence and memoranda (letters, reports, drafts) while proofreading/editing for grammar, punctuation and spelling. Design and maintain office filing systems; organize and maintain reference materials, keep files and records updated. Compile information from multiple sources and prepare narrative or statistical reports, making judgements as to what items to include. Screen correspondence, records and other documents to determine what requires action. Use office computer software (word, access, excel, outlook), as well as other office equipment, to perform tasks like typing, data management, scheduling appointments, arranging meetings and calendar maintenance, prioritizing workflow and work assignments, often with minimal supervision. Handle multiple assignments with attention to detail and maintain confidentiality of sensitive information ensuring the office operates efficiently. MORE ABOUT US: DMHAS is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve. CVH's vision and mission is to promote recovery through collaborative, compassionate, and culturally competent treatment in a safe, healthy, and caring environment. We provide trauma informed gender responsive treatment that empowers individuals to manage recovery, improve quality of life and return to the community. Please note: A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment. All state employees must adhere to Connecticut's Policy for a Drug Free Workplace. Selection Plan FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Toolkit for additional support throughout the recruitment process. BEFORE YOU APPLY: Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting. Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing ***************. Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. Note: The only way to apply to this posting is via the ‘Apply' or ‘Apply Online' buttons on the official State of Connecticut Online Employment Center job posting. AFTER YOU APPLY: Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at ****************** QUESTIONS? WE'RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Julie Barker at *******************. Join the State of Connecticut and take your next career step with confidence! PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures. EXAMPLES OF DUTIES Performs a variety of secretarial duties as described in the following areas: TYPING: Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; Proofreads for content; Edits using knowledge of grammar, punctuation and spelling. FILING: Designs office filing systems; Organizes and maintains files (including confidential files); Maintains, updates and reviews reference materials and manuals. CORRESPONDENCE: Composes complex letters and/or memoranda, etc. (e.g., explaining department practices/policies) for own or supervisor's signature. REPORT WRITING: Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included. INTERPERSONAL: Greets and directs visitors; Answers phones and screens incoming calls; Provides advice to callers regarding policy and procedures (e.g., citing a regulation to solve a specific problem); Coordinates with others both within and outside of the organization on a variety of non-routine matters. PROCESSING: Screens letters, memos, reports and other materials to determine action required; May make recommendations to the supervisor. SECRETARY: Arranges and coordinates meetings (including space and equipment); Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports); Writes minutes of meetings, lectures, conferences, etc. from rough draft; Takes notes and/or meeting minutes; Prepares expense accounts; Makes travel arrangements. OFFICE MANAGEMENT: Maintains an inventory of supplies and equipment; Orders supplies when necessary; Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); Maintains time and attendance records; Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews statistical reports, verifies expense items); Designs and initiates new forms and procedures to facilitate workflow; Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY Considerable knowledge of office systems and procedures; proper grammar, punctuation and spelling; Knowledge of business communications; department's/unit's policies and procedures; business math; Skills; interpersonal skills; oral and written communication skills; Ability to schedule and prioritize office workflow; operate office equipment which includes computers, tablets, and other electronic equipment; operate office suite software; take notes (shorthand, speedwriting or other method acceptable to the supervisor). MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Three (3) years of experience above the routine clerk level in office support or secretarial work. MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE One (1) year of the General Experience must have been as a Secretary 1 or its equivalent. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. PREFERRED QUALIFICATIONS Experience in business communication, proofreading, formatting, and editing letters and reports. Experience maintaining inventory of supplies and equipment. Experience assisting in budget monitoring and maintaining purchasing/requisition paperwork. Experience in customer service, front desk reception, or office management. Experience with Microsoft Office software including Word, Excel, Access, Outlook and Teams to carry out administrative tasks. Experience with data management, scheduling and prioritizing workflow. Experience taking initiative, problem-solving, and streamlining office procedures. Experience completing multiple assignments with attention to detail that may have conflicting deadlines. Experience compiling and analyzing data from multiple sources into narratives, spreadsheets or statistical reports. Experience providing administrative support during recruitment or other departmental efforts. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Introduction The State of Connecticut, Department of Developmental Services (DDS) - West Region - is recruiting a Secretary 2 to work at the Lower Fairfield Center (LFC), located in Norwalk, CT. * PCN 18149 * Lower Fairfield Center (LFC), Norwalk * Full-time, 40 hours per week * Monday - Friday * 8:00am-4:30pm (regular days off Saturday and Sunday) * However, must be flexible in order to meet the needs of the agency. The Role: The Secretary 2 will be entrusted to independently perform a full range of secretarial functions to support the DDS West Region, Lower Fairfield Center Intermediate Care Facility located in Norwalk. Duties include but are not limited to: * Proofreading documents and communications for content * Coordinating and scheduling meetings and appointments * Maintaining office filing systems * Maintaining a high level of inventory of supplies and equipment including ordering new supplies * Other duties as needed About Us: DDS partners with the individuals we support and their families, to support lifelong planning and to join with others to create and promote meaningful opportunities for individuals to fully participate as valued members of their communities. What's In It For You: Visit our new State Employee Benefits Overview page! * Professional growth and paid professional development opportunities. * A healthy work-life balance to all employees. * State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loan forgiveness after 10 years of service. Click here for more information. Discover the opportunity to: * Engage in a rewarding career * Assist our employees so they can achieve success * Make a difference in the public sector * Work together in a collaborative team environment Selection Plan FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process. BEFORE YOU APPLY: * Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. * Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below. * Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. * Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. * Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing ***************. * Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. * Note: The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting. AFTER YOU APPLY: * Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). * Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! * Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. * The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. * Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at ****************** QUESTIONS? WE'RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to at ***************************. Join the State of Connecticut and take your next career step with confidence! PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures. EXAMPLES OF DUTIES Performs a variety of secretarial duties as described in the following areas: * TYPING: * Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; * Proofreads for content; * Edits using knowledge of grammar, punctuation and spelling. * FILING: * Designs office filing systems; * Organizes and maintains files (including confidential files); * Maintains, updates and reviews reference materials and manuals. * CORRESPONDENCE: * Composes complex letters and/or memoranda, etc. (e.g., explaining department practices/policies) for own or supervisor's signature. * REPORT WRITING: * Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included. * INTERPERSONAL: * Greets and directs visitors; * Answers phones and screens incoming calls; * Provides advice to callers regarding policy and procedures (e.g., citing a regulation to solve a specific problem); * Coordinates with others both within and outside of the organization on a variety of non-routine matters. * PROCESSING: * Screens letters, memos, reports and other materials to determine action required; * May make recommendations to the supervisor. * SECRETARY: * Arranges and coordinates meetings (including space and equipment); * Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports); * Writes minutes of meetings, lectures, conferences, etc. from rough draft; * Takes notes and/or meeting minutes; * Prepares expense accounts; * Makes travel arrangements. * OFFICE MANAGEMENT: * Maintains an inventory of supplies and equipment; * Orders supplies when necessary; * Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); * Maintains time and attendance records; * Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews statistical reports, verifies expense items); * Designs and initiates new forms and procedures to facilitate workflow; * Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY * Considerable knowledge of * office systems and procedures; * proper grammar, punctuation and spelling; * Knowledge of * business communications; * department's/unit's policies and procedures; * business math; * Skills; * interpersonal skills; * oral and written communication skills; * Ability to * schedule and prioritize office workflow; * operate office equipment which includes computers, tablets, and other electronic equipment; * operate office suite software; * take notes (shorthand, speedwriting or other method acceptable to the supervisor). MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Three (3) years of experience above the routine clerk level in office support or secretarial work. MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE One (1) year of the General Experience must have been as a Secretary 1 or its equivalent. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. PREFERRED QUALIFICATIONS Preference will be given to candidates who possess the following experience: * Clerical and administrative experience in a setting which provides services to individuals with intellectual and developmental disabilities. * Experience with 255 Incident Reports and knowledge of DDS investigation processes. * Experience composing complex correspondence for internal and external purposes. * Experience working in an environment requiring strong attention to detail and accuracy with proof reading as well as data entry. * Experience with supply order processing and inventory management, including verifying inventory levels, initiating orders, reviewing orders for accuracy, and ensuring budgetary coding and compliance. * Experience interacting and corresponding with various state and private agencies via verbal and written communications. * Experience using a variety of Microsoft Office programs, including but not limited to: Microsoft Access, Excel, Word and PowerPoint. * Experience with building and maintaining strong interpersonal relationships, demonstrating the ability to collaborate effectively with a wide variety of stakeholders, including external business partners and agencies. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Introduction Ready to make a direct impact using your unique skills? Join our team and be a vital part of supporting individuals who are deaf, DeafBlind, and hard of hearing. Apply today! The State of Connecticut, Department of Aging and Disability Services (ADS), is seeking a detail-oriented and proactive Secretary 2 to support the day-to-day operations of our team at the Bureau of Services for Persons Who Are Deaf, DeafBlind, and Hard of Hearing. This position requires proven experience in a secretarial role, strong organizational skills, and excellent communication abilities. A key part of this position is to serve as a communication bridge by professionally and effectively communicating in both American Sign Language (ASL) and English. Read below to learn more! POSITION HIGHLIGHTS: Location: Windsor, CT Schedule: Monday - Friday Hours: Full-time, 40 hours per week, 8:00 AM - 4:30 PM (First Shift) Environment: Hybrid WHAT WE CAN OFFER YOU: Visit our new State Employee Benefits Overview page! Professional growth and development opportunities. A healthy work/life balance to all employees. IN THIS ROLE YOU WILL: Facilitate seamless communication between staff and external stakeholders using your professional fluency in both American Sign Language (ASL) and English Provide comprehensive administrative support to ensure the efficient and smooth day-to-day operations of the office Draft, edit, and proofread a wide range of written materials, including reports, meeting minutes, and professional correspondence Organize and manage meetings, schedules, and various office procedures to support the team's mission and goals MORE ABOUT THE AGENCY AND BUREAU: The Mission of the Department of Aging and Disability Services (ADS) is to maximize opportunities for the independence and well-being of people with disabilities and older adults in Connecticut. Our programs, policies and practices are designed to: Deliver aging and disability services responsive to the needs of Connecticut citizens Provide leadership on aging and disability issues statewide Provide and coordinate aging and disability programs and services in the areas of employment, education, independent living, accessibility and advocacy Advocate for the rights of Connecticut residents with disabilities and older adults Serve as a resource on aging and disability issues at the state level The Bureau of Services for Persons Who Are Deaf, DeafBlind, and Hard of Hearing is a vital office within ADS. Its central mission is to empower individuals who are deaf, DeafBlind, and hard of hearing, ensuring they have the support and tools needed to live full and independent lives. The Bureau works to break down communication barriers by managing a list of qualified interpreters, connecting individuals with essential resources, and providing training to the public and state workers to improve accessibility. This image shows a career progression pathway within the State of Connecticut: starting with Office Assistant, advancing to Secretary 1, then Secretary 2 (highlighted to indicate the current opening), and ending at Administrative Assistant. Selection Plan FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Toolkit for additional support throughout the recruitment process. BEFORE YOU APPLY: Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting. Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing ***************. Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. Note: The only way to apply to this posting is via the ‘Apply' or ‘Apply Online' buttons on the official State of Connecticut Online Employment Center job posting. AFTER YOU APPLY: Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at ****************** QUESTIONS? WE'RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Alyssa Hovanec at *********************. Join the State of Connecticut and take your next career step with confidence! PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures. EXAMPLES OF DUTIES Performs a variety of secretarial duties as described in the following areas: TYPING: Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; Proofreads for content; Edits using knowledge of grammar, punctuation and spelling. FILING: Designs office filing systems; Organizes and maintains files (including confidential files); Maintains, updates and reviews reference materials and manuals. CORRESPONDENCE: Composes complex letters and/or memoranda, etc. (e.g., explaining department practices/policies) for own or supervisor's signature. REPORT WRITING: Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included. INTERPERSONAL: Greets and directs visitors; Answers phones and screens incoming calls; Provides advice to callers regarding policy and procedures (e.g., citing a regulation to solve a specific problem); Coordinates with others both within and outside of the organization on a variety of non-routine matters. PROCESSING: Screens letters, memos, reports and other materials to determine action required; May make recommendations to the supervisor. SECRETARY: Arranges and coordinates meetings (including space and equipment); Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports); Writes minutes of meetings, lectures, conferences, etc. from rough draft; Takes notes and/or meeting minutes; Prepares expense accounts; Makes travel arrangements. OFFICE MANAGEMENT: Maintains an inventory of supplies and equipment; Orders supplies when necessary; Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); Maintains time and attendance records; Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews statistical reports, verifies expense items); Designs and initiates new forms and procedures to facilitate workflow; Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY Considerable knowledge of office systems and procedures; proper grammar, punctuation and spelling; Knowledge of business communications; department's/unit's policies and procedures; business math; Skills; interpersonal skills; oral and written communication skills; Ability to schedule and prioritize office workflow; operate office equipment which includes computers, tablets, and other electronic equipment; operate office suite software; take notes (shorthand, speedwriting or other method acceptable to the supervisor). MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Three (3) years of experience above the routine clerk level in office support or secretarial work. MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE One (1) year of the General Experience must have been as a Secretary 1 or its equivalent. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. PREFERRED QUALIFICATIONS Bilingual in American Sign Language (ASL) and English, with experience communicating across both languages in professional settings Experience with Microsoft Word, Excel, Outlook, and Teams, including scheduling and participating in virtual meetings Experience in notetaking and drafting meeting minutes Experience communicating with internal and external stakeholders Experience compiling and analyzing data Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.