Secretary jobs at State of Connecticut - 16 jobs

Introduction Do you want to utilize your skills and make a difference? Are you ready to take the next step in your career? If so, please read on to learn more about this exciting opportunity! The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS) is currently seeking a dedicated and experienced Secretary 2 to join our team. POSITION HIGHLIGHTS: * Facility: Connecticut Valley Hospital (CVH) * Division: Maintenance Department * Location: Middletown, CT * Schedule: Full-time, 40 hours per week, Monday - Friday, 8:00am - 4:30pm * PCN: 144464 WHAT WE CAN OFFER YOU * Visit our new State Employee Benefits Overview page! * Professional growth and development opportunities. * A healthy work/life balance to all employees DISCOVER THE OPPORTUNITY TO: * Engage in a rewarding career; * Showcase your talents in a meaningful role; * Thrive in an exciting environment; * Provide support to a division that is passionate about the work we do; * Work together in a collaborative team environment. THE ROLE: Job duties include but are not limited to: * Independently perform a full range of secretarial and support functions for executive-level managers and administrative staff. * Compose correspondence and memoranda (letters, reports, drafts) while proofreading/editing for grammar, punctuation and spelling. * Design and maintain office filing systems; organize and maintain reference materials, keep files and records updated. * Compile information from multiple sources and prepare narrative or statistical reports, making judgements as to what items to include. * Screen correspondence, records and other documents to determine what requires action. * Use office computer software (word, access, excel, outlook), as well as other office equipment, to perform tasks like typing, data management, scheduling appointments, arranging meetings and calendar maintenance, prioritizing workflow and work assignments, often with minimal supervision. * Handle multiple assignments with attention to detail and maintain confidentiality of sensitive information ensuring the office operates efficiently. MORE ABOUT US: DMHAS is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve. CVH's vision and mission is to promote recovery through collaborative, compassionate, and culturally competent treatment in a safe, healthy, and caring environment. We provide trauma informed gender responsive treatment that empowers individuals to manage recovery, improve quality of life and return to the community. Please note: A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment. All state employees must adhere to Connecticut's Policy for a Drug Free Workplace. Selection Plan FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Toolkit for additional support throughout the recruitment process. BEFORE YOU APPLY: * Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. * Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting. * Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. * Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. * Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing ***************. * Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. * Note: The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting. AFTER YOU APPLY: * Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). * Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! * Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. * The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. * Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at ****************** QUESTIONS? WE'RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Julie Barker at *******************. Join the State of Connecticut and take your next career step with confidence! PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures. EXAMPLES OF DUTIES Performs a variety of secretarial duties as described in the following areas: * TYPING: * Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; * Proofreads for content; * Edits using knowledge of grammar, punctuation and spelling. * FILING: * Designs office filing systems; * Organizes and maintains files (including confidential files); * Maintains, updates and reviews reference materials and manuals. * CORRESPONDENCE: * Composes complex letters and/or memoranda, etc. (e.g., explaining department practices/policies) for own or supervisor's signature. * REPORT WRITING: * Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included. * INTERPERSONAL: * Greets and directs visitors; * Answers phones and screens incoming calls; * Provides advice to callers regarding policy and procedures (e.g., citing a regulation to solve a specific problem); * Coordinates with others both within and outside of the organization on a variety of non-routine matters. * PROCESSING: * Screens letters, memos, reports and other materials to determine action required; * May make recommendations to the supervisor. * SECRETARY: * Arranges and coordinates meetings (including space and equipment); * Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports); * Writes minutes of meetings, lectures, conferences, etc. from rough draft; * Takes notes and/or meeting minutes; * Prepares expense accounts; * Makes travel arrangements. * OFFICE MANAGEMENT: * Maintains an inventory of supplies and equipment; * Orders supplies when necessary; * Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); * Maintains time and attendance records; * Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews statistical reports, verifies expense items); * Designs and initiates new forms and procedures to facilitate workflow; * Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY * Considerable knowledge of * office systems and procedures; * proper grammar, punctuation and spelling; * Knowledge of * business communications; * department's/unit's policies and procedures; * business math; * Skills; * interpersonal skills; * oral and written communication skills; * Ability to * schedule and prioritize office workflow; * operate office equipment which includes computers, tablets, and other electronic equipment; * operate office suite software; * take notes (shorthand, speedwriting or other method acceptable to the supervisor). MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Three (3) years of experience above the routine clerk level in office support or secretarial work. MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE One (1) year of the General Experience must have been as a Secretary 1 or its equivalent. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. PREFERRED QUALIFICATIONS * Experience in business communication, proofreading, formatting, and editing letters and reports. * Experience maintaining inventory of supplies and equipment. * Experience assisting in budget monitoring and maintaining purchasing/requisition paperwork. * Experience in customer service, front desk reception, or office management. * Experience with Microsoft Office software including Word, Excel, Access, Outlook and Teams to carry out administrative tasks. * Experience with data management, scheduling and prioritizing workflow. * Experience taking initiative, problem-solving, and streamlining office procedures. * Experience completing multiple assignments with attention to detail that may have conflicting deadlines. * Experience compiling and analyzing data from multiple sources into narratives, spreadsheets or statistical reports. * Experience providing administrative support during recruitment or other departmental efforts. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

DCF Family Services Division is recruiting for and Administrative Services Coordinator to support the Vermont Child Protection Registry. Monitoring and responding to emails regarding VT Child Protection Registry. Processing paper and electronic requests for child protection registry background checks and preparing related documents. Interpreting and applying rules, regulations and policies as they relate to the child protection registry. Manage subscriptions and accounts and provide basic technical support to subscribers of the registry. This position works approximately 20 hours a week. While some hours do need to be within standard business hours, some hours can be flexible. Work can be a combination of in-person and remote work and can be done in Waterbury or Williston. Who May Apply This position, Administrative Srvcs Coordinator I - Temporary (Job Requisition #54077), is open to all State employees and external applicants. This is a temporary position. Temporary work is typically for variable hours and is not expected to be full-time. The State does not guarantee 40 hours of work per week. If you would like more information about this position, please contact Amanda Guyette at **************************. Resumes will not be accepted via e-mail. You must apply online to be considered. AHS BACKGROUND CHECKS: Candidates must pass any level of background investigation applicable to the position. In accordance with AHS Policy 4.02, Hiring Standards, Vermont and/or national criminal record checks, as well as DMV and adult and child abuse registry checks, as appropriate to the position under recruitment, will be conducted on candidates, with the exception of those who are current classified state employees seeking transfer, promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights. Environmental Factors Work is performed in a standard office setting. Minimum Qualifications Two years of full-time college coursework OR and associate's degree in accounting, business or public administration, office administration or closely related field. OR One year of full-time college coursework in accounting, business or public administration, office administration or closely related field AND one (1) year or more of experience providing administrative-level support to a business or organization. OR High School diploma or equivalent AND two (2) years or more of experience providing administrative-level support to a business or organization. OR One (1) year or more of experience as an Administrative Services Technician IV with the State of Vermont. Special Requirements For some positions experience working with the VISION system VISION is the State of Vermont PeopleSoft financial management system may be required. NOTE: Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management). Equal Opportunity Employer The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State's employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.

Job Description HRP Associates, Inc. is seeking a full-time Administrative Assistant with 3+ years of experience for our Farmington, CT office! The Administrative Assistant will report directly to the Office Administrator. This is a front desk position handling a wide variety of administrative and clerical tasks. The person to succeed in this position should exude positivity, energy, creativity, flexibility, and most importantly, be willing to go the extra mile! RESPONSIBILITIES: Responsibilities will include, but are not limited to: General front desk duties, including: Greeting and referring clients and visitors Answering and transferring all incoming calls Receiving and logging incoming mail, coordinating outgoing mail, and dropping packages to UPS, FedEx or USPS when needed Ordering office supplies General office duties: Ensure the front desk and kitchen are kept clean and organized Coordinating internal office meetings, scheduling conference rooms for supervisors and staff, including catering and room preparation Assisting with and preparing PowerPoint slide shows for internal office use Word Processing duties: Preparing (word processing, formatting, copying/scanning and distribution) HRP Work Product (letters, reports, invoice summaries, copy vouchers, etc.) Communicating with supervisor and technical staff on deadline and/or challenges with meeting deadlines Maintaining formatting consistency and writing standards for processing project deliverables Ensuring attention to detail and quality control of assigned work Managing the filing and storage of project deliverables in electronic folders and archive database Assisting with development and/or updating of stationery/templates for project deliverables Preparing deliverables for FedEx, UPS, or USPS. Formatting, printing, and compiling training materials Data entry (job openings, project-related logs, tables, labels, etc.) Provide assistance to the BDP Department as needed Provide support and administrative assistance to Regional Offices, as needed REQUIREMENTS: High School Diploma at a minimum, with an AS/BA/BS Degree in related office administration or business a plus Working knowledge of office equipment (computers, printers, copiers, scanners, fax machines) Excellent time management skills and the ability to prioritize work Takes initiative, quick learner, ambitious Great attention to detail and problem-solving skills Strong organizational skills Excellent written and verbal communication skills Maintains strict confidentiality of information Strong working knowledge of MS Office (Word, Outlook, Excel) and Adobe PDF Excellent data entry and typing skills Experience answering calls while maintaining a professional phone demeanor PREFERRED: Experience working in the AEC industry Knowledge of Deltek Vantagepoint Benefits & Company Culture: The vision of HRP Associates, Inc. is reliant on the expertise of our dedicated professionals who provide excellent consultation to our loyal clientele. We lead the industry in our commitment to employee growth and satisfaction in a positive, gratifying, and challenging workplace environment. We offer professional development opportunities, competitive salaries, and an excellent benefits package to qualified employees. We are always searching for top talent to join our growing team throughout HRP's various locations. We constantly promote a fun and dynamic company culture, as well as a great work-life balance. Ideal candidates will enjoy working in team settings, participating in company-wide events and outings, possess a positive attitude, and can relate to our internal cultural motto of, “Work hard, play hard!” Other major benefits include: Medical, Dental and Vision Coverage Life/Disability Insurance Company-sponsored Profit-Sharing Pension Plan 401(k) Retirement Plan Paid Holidays and Vacations Continuing Education Reimbursement HRP Employee Resource Groups: Employee Resource Groups (ERGs) such as: HRP Women - supports the professional and personal development for women employees while bringing awareness to women's issues and fostering an inclusive environment. 312 Committee - organizes employee events to support our culture and employee relationships Giving Group - coordinates events with local charities and organizations Wellness Committee- promotes health and wellness Who We Are: HRP Associates, Inc. is a full-service environmental engineering and hydrogeology firm headquartered in Farmington, CT, with regional offices in Derby (CT); Plymouth, Massachusetts; Saint Charles, Missouri; Clifton Park, New York; Greenville & Charleston, South Carolina; and Winston-Salem, North Carolina. We also have satellite offices in Charlotte, North Carolina; San Diego, California; and Houston, Texas. HRP's staff of professionals includes chemical, civil, geotechnical, and environmental engineers; inspectors; geologists; hydrogeologists; and industrial hygienists. For more information on job postings in all our offices and to find out more about the company, please visit our website at ********************* and our YouTube channel at ******************************************* HRP is an Equal Opportunity/Affirmative Action Employer.

Introduction The State of Connecticut, Department of Transportation (DOT) is accepting applications for Health And Safety Clerical Seasonal Workers in Newington, CT. HIGHLIGHTS * Full Time, Seasonal, 40 hours/week, 8 hours/day. * Anticipated start date of May 2026, ending by August 31, 2026. * Monday-Friday, First Shift. * Positions based in Newington, CT. * Office/On-Site. THE ROLE The Health And Safety Clerical Seasonal Workers provide comprehensive clerical and administrative support to the Safety Division, ensuring the accurate processing, organization, and maintenance of safety-related records, documentation, and communications. This position supports the implementation of safety programs, regulatory compliance, coordination, and internal reporting functions critical to the agency's safety mission. Working under the general supervision and safety management or higher-level administrative staff, Health and Safety Seasonal Workers can expect the following key responsibilities: Safety Administrative Support * Supports safety programs, initiatives, and compliance activities. * Maintains incident reports, training records, logs, and safety documentation. * Assists with the preparation and distribution of safety communications and bulletins. Typing & Document Preparation * Formats and types of correspondence, reports, meeting minutes, and safety materials. * Proofreads and edits documents for accuracy and consistency. * Prepares draft correspondence for supervisory review. Filing & Records Management * Designs and maintains organized filing systems (including confidential records). * Scans, indexes, and retains records per agency retention requirements. * Maintains safety manuals, reference materials, and guidance documents. Reporting & Data Support * Compiles safety data from standard sources. * Prepares reports such as incident tracking summaries, training participation logs, and monthly safety activity reports. Interpersonal & Front-Office Support * Answers phones, routes calls, and provides accurate information. * Greets visitors and coordinates communication with internal and external visitors. Processing & Coordination * Reviews, routes, and prioritizes incoming safety correspondence. * Coordinates meetings, trainings, and safety events. Office Management * Maintains inventory of safety office supplies and equipment. * Performs related duties in support of safety operations. ABOUT US As one of Connecticut's largest State agencies, DOT employs approximately 3,300 individuals statewide in five bureaus. It is the DOT's mission to improve quality of life through transportation. We have a significant transportation infrastructure system that is essential to maintaining mobility for Connecticut residents and businesses and supporting economic and community development while preserving environmental and cultural resources. The Department of Transportation is committed to cultivating a diverse staff that is representative of the communities we serve. Applications from individuals having diverse backgrounds and life experiences are strongly encouraged. Learn more about our mission, vison, and values by clicking here! Visit our website to learn more about the Connecticut DOT! Selection Plan FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Toolkit for additional support throughout the recruitment process. BEFORE YOU APPLY: * Meet Minimum Qualifications: Selected candidates must be at least 16 or 18 years old, depending on the position. Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. * Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting. * Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. * Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. * Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing ***************. * Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. * Note: The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting. AFTER YOU APPLY: * Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). * Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! * Stay Connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. * The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. * Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at ****************** QUESTIONS? WE'RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Brittney Woodley at ***********************. Join the State of Connecticut and take your next career step with confidence! PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency this class performs tasks and duties of a seasonal nature by providing services to clients or the public. Work areas covered by this class shall include the assignments and hourly rates as listed below: Assignment Minimum Hourly Rates Maximum Hourly Rates General $16.35 $17.00 Patient Care Service $16.35 $17.00 Maintenance $16.35 $17.00 Laboratory Assistant $16.35 $17.00 Recreational Aide $16.35 $17.00 Transportation Services (Bus Driver) $16.35 $17.00 Tourist Information Clerk $16.35 $17.00 Specialized Recreational Services $16.35 $17.00 Tourist Information Coordinator $16.35 $17.00 Information Technology System Analysis $19.00 $22.00 Engineering $20.52 $23.76 Legal $19.00 $22.00 Minimum and maximum hourly rates will be subject to the following criteria: * Returning Seasonal Workers may receive $.50 an hour additional compensation for each season of service up to the maximum hourly rate. OR * Experienced workers in the specific functional area with another employer may be credited with such time on an equivalent basis to seasons worked and granted the same additional compensation up to the maximum hourly rate. OR * Undergraduate or graduate students may be granted additional compensation of up to $.50 more per hour (up to the maximum hourly rate) for each full year of completed education on the basis of 30 semester hours equaling one (1) year. NOTE: Determination of hourly rate is based on the above criteria. Additional compensation is based on only one criterion. It is not intended for individuals to receive additional compensation through application of the multiple criteria listed above. EXAMPLES OF DUTIES See attached Addendum. KNOWLEDGE, SKILL AND ABILITY * Knowledge of * principles, practices and procedures of assigned specialty; * operation of equipment, materials and activities of assigned specialty; * Knowledge to degree necessary for dealing with and understanding an individual's behavior; * Skills * interpersonal skills; * oral and written communication skills; * techniques of assigned specialty skills; * Ability to * assist individuals in self-care habits, personal hygiene and proper social conduct where applicable; * understand and carry out written orders and oral instructions; * Adequate physical strength and stamina to perform duties; * Some positions may require supervisory and/or leadership abilities. MINIMUM QUALIFICATIONS Any experience and training that could reasonably be expected to provide the knowledge, skills and abilities listed above. PREFERRED QUALIFICATIONS * Experience providing administrative or clerical support within a health, safety, and compliance-based environment. * Experience in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint), including creating, maintaining, and tracking reports, logs, and databases. * Experience maintaining confidential records and privacy related to employee health, safety incidents, medical documentation, or claims. * Experience organizing, filing, and retrieving safety documentation efficiently, including training records, inspection reports, and compliance materials. * Experience with prioritizing tasks, managing multiple deadlines, and supporting a fast-paced safety office. * Experience assisting with safety training coordination, scheduling, and preparation of presentation materials. * Experience working independently while contributing as part of a collaborative safety team. SPECIAL REQUIREMENTS * Incumbents in this class assigned to recreational activities must be able to perform emergency first aid as needed and certain positions will require a current Standard First Aid Certificate. * Incumbents in this class assigned as bus drivers or operators of a motor vehicle must possess and retain a current Connecticut Motor Vehicle Operator License to drive a bus and/or a Motor Vehicle Operators License as necessary. * Incumbents in this class may be required to travel. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. ACKNOWLEDGEMENT As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Introduction Are you an organized and detail-oriented professional looking for a role where you can make an impact? Bring your administrative skills to our team - apply today! The State of Connecticut Department of Mental Health and Addiction Services (DMHAS) is currently recruiting for two Office Assistant positions within the Medical Records Department of Connecticut Valley Hospital (CVH). In these roles, you will play a key part in supporting the hospital's operations by performing a full range of clerical and administrative duties that ensure accurate and efficient medical record management. Read below to learn more! POSITION HIGHLIGHTS: FACILITY: Connecticut Valley Hospital (CVH) DEPARTMENT: Medical Records LOCATION: Middletown, CT SCHEDULE: Full-time, 40 hours per week SHIFT: First, 8:00 a.m. - 4:30 p.m., Monday - Friday POSITION NUMBERS: 89434 & 127841 WHY THE STATE OF CONNECTICUT: Explore our comprehensive State Employee Benefits Overview to see what we offer Enjoy endless opportunities for professional growth and development Embrace a healthy work/life balance tailored to all employees DISCOVER THE OPPORTUNITY TO: Perform essential clerical duties that support the hospital's medical records operations Maintain accurate filing systems for physical medical charts and electronic records Assist with patient intake processes and ensure timely documentation Communicate effectively with clinical staff and patients while maintaining confidentiality Contribute to a collaborative team environment focused on quality and compliance ABOUT US: DMHAS is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve. ABOUT THE FACILITY: Established in 1868, CVH serves as the State's premier public hospital for mental health treatment. As the largest facility within DMHAS, it features 17 inpatient units across Middletown and Hartford campuses, encompassing general psychiatry and addiction services. CVH offers comprehensive inpatient and outpatient psychiatric care, substance abuse treatment, and specialized services for pregnant women and individuals with dual diagnoses. Specialties include geriatric and special services, an integrated mental health network for older adults, and young adult services. Additionally, CVH houses the Traumatic Brain Injury (TBI) program, addressing survivors' needs through community reintegration, independent living skills development, vocational and educational training, psychiatric assessments, speech and physical rehabilitation, and individual and family counseling. Please note: A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment. All state employees must adhere to Connecticut's Policy for a Drug Free Workplace. Selection Plan FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Toolkit for additional support throughout the recruitment process. BEFORE YOU APPLY: Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting. Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing ***************. Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. Note: The only way to apply to this posting is via the ‘Apply' or ‘Apply Online' buttons on the official State of Connecticut Online Employment Center job posting. AFTER YOU APPLY: Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at ****************** QUESTIONS? WE'RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Alyssa Hovanec at *********************. Join the State of Connecticut and take your next career step with confidence! PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency this class is accountable for independently performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area. EXAMPLES OF DUTIES Performs the full range of general clerical duties as described in the following areas: TYPING: Types a variety of materials in relation to other duties or as assigned; Enters and retrieves data on computers, tablets, and other electronic equipment. FILING: Sets up and maintains office procedures, filing and indexing systems and forms for own use. CORRESPONDENCE: Composes routine correspondence. REPORT WRITING: Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format). INTERPERSONAL: Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority; Responds to inquiries from other work units or departments/agencies; Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance; May lead lower level employees in carrying out assigned clerical functions. PROCESSING: Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly; Processes a variety of documents in determining routine case status; Exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by correspondence; Processes purchase requisitions/purchase orders for subsequent action; Prepares payment lists and billing invoices; Receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders; Maintains files, journals or account ledgers by posting credits, expenditures, interest, etc.; Figures payments, costs, discounts and adjustments using prescribed methods and formulas; Receives monies in various forms such as cash, checks and money orders and prepares for deposit; Maintains inventory and orders supplies; Uses a variety of electronic equipment to perform job functions. Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY Knowledge of office systems and procedures including proper telephone usage and filing; Skills interpersonal skills; oral and written communication skills; performing arithmetical computations; Ability to perform a full range of clerical tasks; operate office equipment which includes computers, tablets, and other electronic equipment; operate office suite software; schedule and prioritize workflow; read and interpret complex instructions. MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Two (2) years of general clerical work experience. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one/half (1/2) year of experience to a maximum of two (2) years. PREFERRED QUALIFICATIONS Experience filing, retrieving, and maintaining physical (paper) medical charts. Experience managing high-volume patient intake in a psychiatric or emergency setting. Experience using medical and psychiatric terminology in a professional setting. Experience utilizing Microsoft Word and Excel for data entry and formatting Experience operating multi-line phone systems and applying standardized alpha-numeric filing procedures. Experience drafting professional correspondence and communicating clinical information to staff and patients. Experience handling large volumes of typing and documentation with accuracy and attention to detail. Experience handling patient inquiries while maintaining confidentiality and professional boundaries. Experience operating and troubleshooting office equipment, including computers, scanners, and multi-function printers. Experience following written operating procedures and verbal directives. SPECIAL REQUIREMENTS Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. ACKNOWLEDGEMENT As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

TITLE: ASSISTANT BUILDING OFFICIAL DEPARTMENT: PLANNING AND DEVELOPMENT GENERAL DESCRIPTION This is responsible code enforcement and inspection work involving the review of building plans for new buildings and the examination of buildings in the process or construction, renovation or repair to assure conformance with applicable State of Connecticut building codes, standards and construction specifications. Work involves responsibility for the protection of the public against potentially dangerous conditions resulting from the use of faulty materials or poor workmanship during the construction, renovation or repair of new and existing building structures. Duties include reviewing building plans for new structures, issuing permits, conducting field inspections of new and renovated or repaired structures, investigating and resolving complaints of and building code violations. This position also has the responsibility for making difficult inspection decisions, especially as they relate to older structures which may be candidates for condemnation and demolition. This work requires that the employee have thorough knowledge, skill and ability in the inspection of building structures and in the interpretation of codes, ordinances and standards. SUPERVISION RECEIVED Works under the general supervision of the Building Official. SUPERVISION EXERCISED Assumes supervisory responsibilities in the absence of the Building Official... ESSENTIAL DUTIES AND RESPONSIBILITIES Reviews building plans for new building construction for conformance with codes and regulations. Identified deficiencies to be corrected by engineers, architects, contractors and homeowners. Inspects buildings in the process of construction, renovation or repairs for compliance with building or zoning requirements. Directs correction of construction deficiencies in the field. Determines if complaints about the structural soundness of buildings are valid. Recommends evacuation or demolition accordingly. Reviews, researches and investigates complaints concerning alleged violations of building code and zoning regulations. Notifies responsible parties of effects and issues written or oral instructions for corrections. Conducts follow-up inspection to monitor compliance. Responds to telephone inquiries regarding building code or zoning regulations. Performs various front desk duties such as receiving construction application, issuing permits, taking complaints and answering questions related to building codes and zoning regulations. Collaborates with Health, Fire, Police and Housing Code Departments when their particular expertise is required during inspections. Fills in as required for the Plumbing, Electrical and Housing Inspectors in their absence. Keeps records and writes reports of inspections performed, actions taken and corrections recommended and secured. Acts as the Building Official in his or her absence. NONESSENTIAL DUTIES None. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of the provisions of the State of Connecticut Building Codes pertaining to building construction. Considerable knowledge of the methods, materials, and techniques of the building construction at the journey level. Considerable ability to diagnose defects and hazards in building structures. Considerable ability to enforce regulations with firmness and tact. Good ability to express oneself clearly, concisely, orally and in writing. Considerable ability to establish and maintain effective working relationships with superiors, associates, contractors, property owners and public. QUALIFICATIONS High school or vocational school graduate with emphasis on carpentry, heating, ventilation, electricity or plumbing, plus five years of progressively responsible experience in the field of building construction or design. Must meet the eligibility requirements and licensure requirements for Building or Assistant Building Official as prescribed by Connecticut State Statutes. SPECIAL REQUIREMENTS Must have state of Connecticut Building or Assistant Building Official License, plus mandatory continuing education through seminars. Must have valid Connecticut driver's license. TOOLS AND EQUIPMENT USED Motor vehicle, tape measure, level, ruler, computer, calculator, camcorder, camera, testing devices of the building trade, and safety equipment such as hard hat and safety glasses. PHYSICAL DEMANDS The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed both in an office setting and outdoors. Field work is required in the inspection of construction sites. Hand-eye coordination is necessary to operate various pieces of office equipment. While performing the duties of this job, the employee is occasionally required to stand, walk, use hands to finger, handle, feel or operate objects, tools or controls, and reach with hands and arms. The employee is occasionally required to sit, climb, or balance, stoop, kneel, crouch, crawl, talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required for this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to odorous, wet and/or humid conditions, or risk of electrical shock. The noise level in the work environment is usually quiet in the office, and moderate to loud in the field. GENERAL GUIDELINES The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. An Affirmative Action/Equal Opportunity Employer

Northwest Park - Administrative Aide (Part time) The Town of Windsor, CT seeks an enthusiastic and friendly person to provide customer service and clerical support in the nature center at Northwest Park. Our mission is to foster an understanding and appreciation of nature and build community through educational and passive recreational experiences on 473 acres of natural habitats. The Administrative Aide serves as the frontline staff to assist visitors in the exhibit hall, gift shop, and park office. This is a paid, year-round part-time position. Work schedule is 21 hours per week, Wednesday through Friday, 8:30am 4:30pm. The hourly rate is $18.50 per hour. Key Responsibilities: Serve as the first point of contact at the Nature Center by greeting visitors and answering phones; provide accurate information and assistance to the public Complete program registrations, facility rentals, and gift shop transactions; maintain planning calendars Prepare accounts receivable deposits for approval; follow cash handling procedures Oversee merchandising for the gift shop; order and organize products & displays Maintain organized and up-to-date office records Assist with general daily operations; prepare correspondence and reports Support special projects and perform other duties as assigned Minimum Qualifications: High school diploma with relevant coursework; plus 2 years of clerical experience, or an equivalent combination of training and experience Considerable knowledge and experience with Microsoft Office Suite and internet-based tools and resources Strong organizational skills and attention to detail Ability to follow both oral and written instructions Strong interpersonal and customer service skills Must be flexible, willing to learn new tasks, and capable of working independently in a fast-paced environment To Apply: Complete an on-line application at *************************************************** The position will remain open until filled. Successful candidates will be subject to the Town of Windsor background screening process, which includes a criminal background check and a pre-employment drug screen including screening for marijuana. The Town of Windsor is an Equal Opportunity Employer and values diversity at all levels of the workforce. EOE/AA.

The Administration Assistant will provide essential support to the Integrated Center, ensuring smooth operations and exceptional customer service. This role is critical in coordinating communication, scheduling, and administrative processes across multiple departments, while maintaining efficiency and professionalism. The Administrative Assistant will serve as a liaison between the Integrated Center and other Oak Hill departments, supporting the delivery of comprehensive wrap-around services for individuals with disabilities. Job Responsibilities: Scheduling & Coordination Manage facility calendars for the Integrated Center, including meetings, facility usage and communication with internal departments or external partners. Communication & Customer Service Serve as the first point of contact for client inquiries; provide clear, compassionate, and timely responses. Draft and manage correspondence (program inbox, emails, letters, memos) for internal and external stakeholders. Administrative Efficiency Anticipate operational needs and proactively address issues. Utilize technology tools to streamline administrative processes and maintain accurate records. Process incoming and outgoing mail promptly. Lead and coordinate special projects from initiation to completion, ensuring alignment with organizational goals. Develop project timelines, assign tasks, and monitor progress to meet deadlines and deliverables. Maintain accurate and organized electronic filing systems for project documentation and departmental records. Build and maintain Standard Operating Procedures (SOPs) for administrative and programmatic workflows. Follow up on paperwork to ensure timely completion and compliance. Take detailed notes during meetings and distribute summaries as needed, using AI and technology tools to enhance productivity and efficiency when appropriate. Facility & Safety Oversight Conduct regular facility safety checks using established checklists. Alert staff to facility calendar updates, team notifications, and any operational changes. Requirements High school diploma or equivalent required. Associate's degree preferred. Minimum of 5 years of administrative experience. Bilingual skills (Spanish or other languages) a plus. Exceptional organizational abilities and attention to detail in managing complex tasks. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite including Teams and SharePoint. Ability to work collaboratively and maintain confidentiality. Problem-solving mindset and ability to anticipate needs. Experience in customer service and handling sensitive information. Familiarity with disability services preferred Experience in a healthcare setting or human services preferred. Strong project management skills with the ability to handle multiple initiatives simultaneously. Ability to prioritize and adapt to changing project requirements in a fast-paced environment. Ability to maintain confidentiality and adhere to HIPAA regulations. Compassionate, patient, and professional demeanor. Ability to work in-person five days per week Benefits: Generous Paid Vacation, Sick, and Personal Time, Plus Paid Holidays Affordable Medical, Dental, and Vision Benefits (Oak Hill funds up to 50% of your medical deductible in an HSA account) 403(b) Retirement Plan (Oak Hill contributes 9.5% at no cost to you) Free and Low-Cost Life Insurance Options and Free Long-term Disability Insurance Excellent Professional Development Opportunities; Tuition Reimbursement; Career Pathways Staff Recognition and Appreciation Paid Training, Education, and Certification as necessary

Introduction The State of Connecticut, Department of Transportation (DOT) is accepting applications for Health And Safety Clerical Seasonal Workers in Newington, CT. HIGHLIGHTS Full Time, Seasonal, 40 hours/week, 8 hours/day. Anticipated start date of May 2026, ending by August 31, 2026. Monday-Friday, First Shift. Positions based in Newington, CT. Office/On-Site. THE ROLE The Health And Safety Clerical Seasonal Workers provide comprehensive clerical and administrative support to the Safety Division, ensuring the accurate processing, organization, and maintenance of safety-related records, documentation, and communications. This position supports the implementation of safety programs, regulatory compliance, coordination, and internal reporting functions critical to the agency's safety mission. Working under the general supervision and safety management or higher-level administrative staff, Health and Safety Seasonal Workers can expect the following key responsibilities: Safety Administrative Support Supports safety programs, initiatives, and compliance activities. Maintains incident reports, training records, logs, and safety documentation. Assists with the preparation and distribution of safety communications and bulletins. Typing & Document Preparation Formats and types of correspondence, reports, meeting minutes, and safety materials. Proofreads and edits documents for accuracy and consistency. Prepares draft correspondence for supervisory review. Filing & Records Management Designs and maintains organized filing systems (including confidential records). Scans, indexes, and retains records per agency retention requirements. Maintains safety manuals, reference materials, and guidance documents. Reporting & Data Support Compiles safety data from standard sources. Prepares reports such as incident tracking summaries, training participation logs, and monthly safety activity reports. Interpersonal & Front-Office Support Answers phones, routes calls, and provides accurate information. Greets visitors and coordinates communication with internal and external visitors. Processing & Coordination Reviews, routes, and prioritizes incoming safety correspondence. Coordinates meetings, trainings, and safety events. Office Management Maintains inventory of safety office supplies and equipment. Performs related duties in support of safety operations. ABOUT US As one of Connecticut's largest State agencies, DOT employs approximately 3,300 individuals statewide in five bureaus. It is the DOT's mission to improve quality of life through transportation. We have a significant transportation infrastructure system that is essential to maintaining mobility for Connecticut residents and businesses and supporting economic and community development while preserving environmental and cultural resources. The Department of Transportation is committed to cultivating a diverse staff that is representative of the communities we serve. Applications from individuals having diverse backgrounds and life experiences are strongly encouraged. Learn more about our mission, vison, and values by clicking here! Visit our website to learn more about the Connecticut DOT! Selection Plan FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Toolkit for additional support throughout the recruitment process. BEFORE YOU APPLY: Meet Minimum Qualifications: Selected candidates must be at least 16 or 18 years old, depending on the position. Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting. Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing ***************. Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. Note: The only way to apply to this posting is via the ‘Apply' or ‘Apply Online' buttons on the official State of Connecticut Online Employment Center job posting. AFTER YOU APPLY: Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! Stay Connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at ****************** QUESTIONS? WE'RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Brittney Woodley at ***********************. Join the State of Connecticut and take your next career step with confidence! PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency this class performs tasks and duties of a seasonal nature by providing services to clients or the public. Work areas covered by this class shall include the assignments and hourly rates as listed below: Assignment Minimum Hourly Rates Maximum Hourly Rates General $16.35 $17.00 Patient Care Service $16.35 $17.00 Maintenance $16.35 $17.00 Laboratory Assistant $16.35 $17.00 Recreational Aide $16.35 $17.00 Transportation Services (Bus Driver) $16.35 $17.00 Tourist Information Clerk $16.35 $17.00 Specialized Recreational Services $16.35 $17.00 Tourist Information Coordinator $16.35 $17.00 Information Technology System Analysis $19.00 $22.00 Engineering $20.52 $23.76 Legal $19.00 $22.00 Minimum and maximum hourly rates will be subject to the following criteria: Returning Seasonal Workers may receive $.50 an hour additional compensation for each season of service up to the maximum hourly rate. OR Experienced workers in the specific functional area with another employer may be credited with such time on an equivalent basis to seasons worked and granted the same additional compensation up to the maximum hourly rate. OR Undergraduate or graduate students may be granted additional compensation of up to $.50 more per hour (up to the maximum hourly rate) for each full year of completed education on the basis of 30 semester hours equaling one (1) year. NOTE: Determination of hourly rate is based on the above criteria. Additional compensation is based on only one criterion. It is not intended for individuals to receive additional compensation through application of the multiple criteria listed above. EXAMPLES OF DUTIES See attached Addendum. KNOWLEDGE, SKILL AND ABILITY Knowledge of principles, practices and procedures of assigned specialty; operation of equipment, materials and activities of assigned specialty; Knowledge to degree necessary for dealing with and understanding an individual's behavior; Skills interpersonal skills; oral and written communication skills; techniques of assigned specialty skills; Ability to assist individuals in self-care habits, personal hygiene and proper social conduct where applicable; understand and carry out written orders and oral instructions; Adequate physical strength and stamina to perform duties; Some positions may require supervisory and/or leadership abilities. MINIMUM QUALIFICATIONS Any experience and training that could reasonably be expected to provide the knowledge, skills and abilities listed above. PREFERRED QUALIFICATIONS Experience providing administrative or clerical support within a health, safety, and compliance-based environment. Experience in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint), including creating, maintaining, and tracking reports, logs, and databases. Experience maintaining confidential records and privacy related to employee health, safety incidents, medical documentation, or claims. Experience organizing, filing, and retrieving safety documentation efficiently, including training records, inspection reports, and compliance materials. Experience with prioritizing tasks, managing multiple deadlines, and supporting a fast-paced safety office. Experience assisting with safety training coordination, scheduling, and preparation of presentation materials. Experience working independently while contributing as part of a collaborative safety team. SPECIAL REQUIREMENTS Incumbents in this class assigned to recreational activities must be able to perform emergency first aid as needed and certain positions will require a current Standard First Aid Certificate. Incumbents in this class assigned as bus drivers or operators of a motor vehicle must possess and retain a current Connecticut Motor Vehicle Operator License to drive a bus and/or a Motor Vehicle Operators License as necessary. Incumbents in this class may be required to travel. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. ACKNOWLEDGEMENT As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Introduction Do you have two (2) years of general clerical work experience? If so, we encourage you to consider the Office Assistant position below! The State of Connecticut, Department of Social Services (DSS) - Division of Health Servicers - is accepting applications for one (1) Office Assistant position located in Hartford, CT. The Office Assistant performs a full range of general clerical and administrative support duties to ensure efficient office operations. This position requires proficiency in typing, filing, correspondence, report preparation, record processing, and customer service. The Office Assistant exercises judgment in applying established procedures, agency policies, and regulations while providing support to staff, departments, and the public. For a more comprehensive list of duties please follow this link. Position Highlights: Full-time | Hybrid 1 st Shift | 40 Hours per week Monday - Friday | 8:00 am - 4:30 pm What we can offer you: View our State Employee Benefits Overview page! Professional growth and paid professional development opportunities. A healthy work-life balance to all employees! The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information. About the Department of Social Services: The State of Connecticut, Department of Social Services (DSS) delivers and funds a wide range of programs and services as Connecticut's multi-faceted health and human services agency. DSS services about 1 million residents of all ages in all 169 Connecticut cities and towns. We support the basic needs of children, families, older and other adults, including persons with disabilities. Services are delivered through 12 field offices, central administration, online and phone access options. Follow us on twitter @ctdss and see what we are all about! Selection Plan FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process. BEFORE YOU APPLY: Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below. Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing ***************. Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. Note: The only way to apply to this posting is via the ‘Apply' or ‘Apply Online' buttons on the official State of Connecticut Online Employment Center job posting. AFTER YOU APPLY: Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at ****************** QUESTIONS? WE'RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Rocky Young at ****************** PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency this class is accountable for independently performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area. EXAMPLES OF DUTIES Performs the full range of general clerical duties as described in the following areas: TYPING: Types a variety of materials in relation to other duties or as assigned; Enters and retrieves data on computers, tablets, and other electronic equipment. FILING: Sets up and maintains office procedures, filing and indexing systems and forms for own use. CORRESPONDENCE: Composes routine correspondence. REPORT WRITING: Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format). INTERPERSONAL: Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority; Responds to inquiries from other work units or departments/agencies; Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance; May lead lower level employees in carrying out assigned clerical functions. PROCESSING: Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly; Processes a variety of documents in determining routine case status; Exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by correspondence; Processes purchase requisitions/purchase orders for subsequent action; Prepares payment lists and billing invoices; Receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders; Maintains files, journals or account ledgers by posting credits, expenditures, interest, etc.; Figures payments, costs, discounts and adjustments using prescribed methods and formulas; Receives monies in various forms such as cash, checks and money orders and prepares for deposit; Maintains inventory and orders supplies; Uses a variety of electronic equipment to perform job functions. Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY Knowledge of office systems and procedures including proper telephone usage and filing; Skills interpersonal skills; oral and written communication skills; performing arithmetical computations; Ability to perform a full range of clerical tasks; operate office equipment which includes computers, tablets, and other electronic equipment; operate office suite software; schedule and prioritize workflow; read and interpret complex instructions. MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Two (2) years of general clerical work experience. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one/half (1/2) year of experience to a maximum of two (2) years. PREFERRED QUALIFICATIONS Experience with Medicaid billing, claims, and/or invoice processing Experience processing invoices and tracking payments Experience triaging customer service inquiries and complaints Experience assigning and overseeing staff schedules SPECIAL REQUIREMENTS Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. ACKNOWLEDGEMENT As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Introduction Do you have two (2) years of general clerical work experience? If so, we encourage you to consider the Office Assistant position below! The State of Connecticut, Department of Social Services (DSS) - Division of Health Servicers - is accepting applications for one (1) Office Assistant position located in Hartford, CT. The Office Assistant performs a full range of general clerical and administrative support duties to ensure efficient office operations. This position requires proficiency in typing, filing, correspondence, report preparation, record processing, and customer service. The Office Assistant exercises judgment in applying established procedures, agency policies, and regulations while providing support to staff, departments, and the public. For a more comprehensive list of duties please follow this link. Position Highlights: * Full-time | Hybrid * 1st Shift | 40 Hours per week * Monday - Friday | 8:00 am - 4:30 pm What we can offer you: * View our State Employee Benefits Overview page! * Professional growth and paid professional development opportunities. * A healthy work-life balance to all employees! * The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information. About the Department of Social Services: The State of Connecticut, Department of Social Services (DSS) delivers and funds a wide range of programs and services as Connecticut's multi-faceted health and human services agency. DSS services about 1 million residents of all ages in all 169 Connecticut cities and towns. We support the basic needs of children, families, older and other adults, including persons with disabilities. Services are delivered through 12 field offices, central administration, online and phone access options. Follow us on twitter @ctdss and see what we are all about! Selection Plan FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process. BEFORE YOU APPLY: * Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. * Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below. * Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. * Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. * Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing ***************. * Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. * Note: The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting. AFTER YOU APPLY: * Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). * Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! * Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. * The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. * Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at ****************** QUESTIONS? WE'RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Rocky Young at ****************** PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency this class is accountable for independently performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area. EXAMPLES OF DUTIES Performs the full range of general clerical duties as described in the following areas: * TYPING: * Types a variety of materials in relation to other duties or as assigned; * Enters and retrieves data on computers, tablets, and other electronic equipment. * FILING: * Sets up and maintains office procedures, filing and indexing systems and forms for own use. * CORRESPONDENCE: * Composes routine correspondence. * REPORT WRITING: * Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format). * INTERPERSONAL: * Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority; * Responds to inquiries from other work units or departments/agencies; * Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance; * May lead lower level employees in carrying out assigned clerical functions. * PROCESSING: * Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly; * Processes a variety of documents in determining routine case status; * Exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by correspondence; * Processes purchase requisitions/purchase orders for subsequent action; * Prepares payment lists and billing invoices; * Receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders; * Maintains files, journals or account ledgers by posting credits, expenditures, interest, etc.; * Figures payments, costs, discounts and adjustments using prescribed methods and formulas; * Receives monies in various forms such as cash, checks and money orders and prepares for deposit; * Maintains inventory and orders supplies; * Uses a variety of electronic equipment to perform job functions. * Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY * Knowledge of office systems and procedures including proper telephone usage and filing; * Skills * interpersonal skills; * oral and written communication skills; * performing arithmetical computations; * Ability to * perform a full range of clerical tasks; * operate office equipment which includes computers, tablets, and other electronic equipment; * operate office suite software; * schedule and prioritize workflow; * read and interpret complex instructions. MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Two (2) years of general clerical work experience. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one/half (1/2) year of experience to a maximum of two (2) years. PREFERRED QUALIFICATIONS * Experience with Medicaid billing, claims, and/or invoice processing * Experience processing invoices and tracking payments * Experience triaging customer service inquiries and complaints * Experience assigning and overseeing staff schedules SPECIAL REQUIREMENTS Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. ACKNOWLEDGEMENT As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Introduction Are you a clerical professional looking to start your career with the State of Connecticut? If so, we invite you to consider the Secretary 2 position with Connecticut Developmental Services! The State of Connecticut, Developmental Services (DDS) - South Region - is accepting applications for two (2) full-time Secretary 2 positions in Wallingford, CT. The Secretary 2 provides comprehensive administrative and secretarial support to the Regional Residential Manager, who oversees approximately 60 individuals served by the Department of Developmental Services (DDS) residing in 12 Community Living Arrangements. This position plays a vital role in ensuring the efficient operation of regional residential services by managing complex administrative functions, coordinating communication, and supporting day-to-day office operations. The Secretary 2 performs a wide range of advanced secretarial, clerical, and office management duties requiring independent judgment, strong organizational skills, and effective communication. Responsibilities include preparing and proofreading correspondence and reports, managing confidential files, composing complex communications, coordinating meetings and travel, maintaining records, assisting with budget and timekeeping functions, and serving as a primary point of contact for internal and external stakeholders. The incumbent works closely with management, staff, and outside agencies to support service delivery and ensure compliance with policies and procedures while maintaining a high level of professionalism and confidentiality. For a more comprehensive list of duties, please follow this link. Position Highlights: PCN 22915 * Full-time | 1st Shift | 40 Hours weekly * Monday - Friday | 8:00 am - 4:30 pm What we can offer you: * View our State Employee Benefits Overview page! * Professional growth and paid professional development opportunities. * A healthy work-life balance to all employees! * The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information. DDS Mission Statement: The mission of the Department of Developmental Servicers is to partner with the individuals we support and their families, to support lifelong planning and to join with others to create and promote meaningful opportunities for individuals to fully participate as valued members of their communities. Selection Plan FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process. BEFORE YOU APPLY: * Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. * Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below. * Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. * Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. * Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing ***************. * Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. * Note: The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting. AFTER YOU APPLY: * Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). * Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! * Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. * The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. * Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at ****************** QUESTIONS? WE'RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Rocky Young at ****************** If you require an accommodation to participate fully and fairly under the provisions of the Americans with Disabilities Act (ADA), please contact Edward Magnano, EEO Manager at (860) 418 - 6148 or ********************* PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures. EXAMPLES OF DUTIES Performs a variety of secretarial duties as described in the following areas: * TYPING: * Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; * Proofreads for content; * Edits using knowledge of grammar, punctuation and spelling. * FILING: * Designs office filing systems; * Organizes and maintains files (including confidential files); * Maintains, updates and reviews reference materials and manuals. * CORRESPONDENCE: * Composes complex letters and/or memoranda, etc. (e.g., explaining department practices/policies) for own or supervisor's signature. * REPORT WRITING: * Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included. * INTERPERSONAL: * Greets and directs visitors; * Answers phones and screens incoming calls; * Provides advice to callers regarding policy and procedures (e.g., citing a regulation to solve a specific problem); * Coordinates with others both within and outside of the organization on a variety of non-routine matters. * PROCESSING: * Screens letters, memos, reports and other materials to determine action required; * May make recommendations to the supervisor. * SECRETARY: * Arranges and coordinates meetings (including space and equipment); * Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports); * Writes minutes of meetings, lectures, conferences, etc. from rough draft; * Takes notes and/or meeting minutes; * Prepares expense accounts; * Makes travel arrangements. * OFFICE MANAGEMENT: * Maintains an inventory of supplies and equipment; * Orders supplies when necessary; * Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); * Maintains time and attendance records; * Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews statistical reports, verifies expense items); * Designs and initiates new forms and procedures to facilitate workflow; * Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY * Considerable knowledge of * office systems and procedures; * proper grammar, punctuation and spelling; * Knowledge of * business communications; * department's/unit's policies and procedures; * business math; * Skills; * interpersonal skills; * oral and written communication skills; * Ability to * schedule and prioritize office workflow; * operate office equipment which includes computers, tablets, and other electronic equipment; * operate office suite software; * take notes (shorthand, speedwriting or other method acceptable to the supervisor). MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Three (3) years of experience above the routine clerk level in office support or secretarial work. MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE One (1) year of the General Experience must have been as a Secretary 1 or its equivalent. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. PREFERRED QUALIFICATIONS * Clerical and administrative experience in a setting which provides services to individuals with intellectual and developmental disabilities. * Experience with 255 Incident Reports and knowledge of DDS investigation processes. * Experience composing complex correspondence for internal and external purposes. * Experience working in an environment requiring strong attention to detail and accuracy with proof reading as well as data entry. * Experience with supply order processing and inventory management, including verifying inventory levels, initiating orders, reviewing orders for accuracy, and ensuring budgetary coding and compliance. * Experience interacting and corresponding with various state and private agencies via verbal and written communications. * Experience using a variety of Microsoft Office programs, including but not limited to: Microsoft Access, Excel, Word and PowerPoint. * Experience with building and maintaining strong interpersonal relationships, demonstrating the ability to collaborate effectively with a wide variety of stakeholders, including external business partners and agencies. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Introduction Do you want to utilize your skills and make a difference? Are you ready to take the next step in your career? If so, please read on to learn more about this exciting opportunity! The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS) is currently seeking a dedicated and experienced Secretary 2 to join our team. POSITION HIGHLIGHTS: Facility: Connecticut Valley Hospital (CVH) Division: Maintenance Department Location: Middletown, CT Schedule: Full-time, 40 hours per week, Monday - Friday, 8:00am - 4:30pm PCN: 144464 WHAT WE CAN OFFER YOU Visit our new State Employee Benefits Overview page! Professional growth and development opportunities. A healthy work/life balance to all employees DISCOVER THE OPPORTUNITY TO: Engage in a rewarding career; Showcase your talents in a meaningful role; Thrive in an exciting environment; Provide support to a division that is passionate about the work we do; Work together in a collaborative team environment. THE ROLE: Job duties include but are not limited to: Independently perform a full range of secretarial and support functions for executive-level managers and administrative staff. Compose correspondence and memoranda (letters, reports, drafts) while proofreading/editing for grammar, punctuation and spelling. Design and maintain office filing systems; organize and maintain reference materials, keep files and records updated. Compile information from multiple sources and prepare narrative or statistical reports, making judgements as to what items to include. Screen correspondence, records and other documents to determine what requires action. Use office computer software (word, access, excel, outlook), as well as other office equipment, to perform tasks like typing, data management, scheduling appointments, arranging meetings and calendar maintenance, prioritizing workflow and work assignments, often with minimal supervision. Handle multiple assignments with attention to detail and maintain confidentiality of sensitive information ensuring the office operates efficiently. MORE ABOUT US: DMHAS is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve. CVH's vision and mission is to promote recovery through collaborative, compassionate, and culturally competent treatment in a safe, healthy, and caring environment. We provide trauma informed gender responsive treatment that empowers individuals to manage recovery, improve quality of life and return to the community. Please note: A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment. All state employees must adhere to Connecticut's Policy for a Drug Free Workplace. Selection Plan FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Toolkit for additional support throughout the recruitment process. BEFORE YOU APPLY: Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting. Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing ***************. Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. Note: The only way to apply to this posting is via the ‘Apply' or ‘Apply Online' buttons on the official State of Connecticut Online Employment Center job posting. AFTER YOU APPLY: Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at ****************** QUESTIONS? WE'RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Julie Barker at *******************. Join the State of Connecticut and take your next career step with confidence! PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures. EXAMPLES OF DUTIES Performs a variety of secretarial duties as described in the following areas: TYPING: Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; Proofreads for content; Edits using knowledge of grammar, punctuation and spelling. FILING: Designs office filing systems; Organizes and maintains files (including confidential files); Maintains, updates and reviews reference materials and manuals. CORRESPONDENCE: Composes complex letters and/or memoranda, etc. (e.g., explaining department practices/policies) for own or supervisor's signature. REPORT WRITING: Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included. INTERPERSONAL: Greets and directs visitors; Answers phones and screens incoming calls; Provides advice to callers regarding policy and procedures (e.g., citing a regulation to solve a specific problem); Coordinates with others both within and outside of the organization on a variety of non-routine matters. PROCESSING: Screens letters, memos, reports and other materials to determine action required; May make recommendations to the supervisor. SECRETARY: Arranges and coordinates meetings (including space and equipment); Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports); Writes minutes of meetings, lectures, conferences, etc. from rough draft; Takes notes and/or meeting minutes; Prepares expense accounts; Makes travel arrangements. OFFICE MANAGEMENT: Maintains an inventory of supplies and equipment; Orders supplies when necessary; Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); Maintains time and attendance records; Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews statistical reports, verifies expense items); Designs and initiates new forms and procedures to facilitate workflow; Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY Considerable knowledge of office systems and procedures; proper grammar, punctuation and spelling; Knowledge of business communications; department's/unit's policies and procedures; business math; Skills; interpersonal skills; oral and written communication skills; Ability to schedule and prioritize office workflow; operate office equipment which includes computers, tablets, and other electronic equipment; operate office suite software; take notes (shorthand, speedwriting or other method acceptable to the supervisor). MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Three (3) years of experience above the routine clerk level in office support or secretarial work. MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE One (1) year of the General Experience must have been as a Secretary 1 or its equivalent. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. PREFERRED QUALIFICATIONS Experience in business communication, proofreading, formatting, and editing letters and reports. Experience maintaining inventory of supplies and equipment. Experience assisting in budget monitoring and maintaining purchasing/requisition paperwork. Experience in customer service, front desk reception, or office management. Experience with Microsoft Office software including Word, Excel, Access, Outlook and Teams to carry out administrative tasks. Experience with data management, scheduling and prioritizing workflow. Experience taking initiative, problem-solving, and streamlining office procedures. Experience completing multiple assignments with attention to detail that may have conflicting deadlines. Experience compiling and analyzing data from multiple sources into narratives, spreadsheets or statistical reports. Experience providing administrative support during recruitment or other departmental efforts. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Introduction The State of Connecticut, Department of Developmental Services (DDS) - West Region - is recruiting a Secretary 2 to work at the Lower Fairfield Center (LFC), located in Norwalk, CT. * PCN 18149 * Lower Fairfield Center (LFC), Norwalk * Full-time, 40 hours per week * Monday - Friday * 8:00am-4:30pm (regular days off Saturday and Sunday) * However, must be flexible in order to meet the needs of the agency. The Role: The Secretary 2 will be entrusted to independently perform a full range of secretarial functions to support the DDS West Region, Lower Fairfield Center Intermediate Care Facility located in Norwalk. Duties include but are not limited to: * Proofreading documents and communications for content * Coordinating and scheduling meetings and appointments * Maintaining office filing systems * Maintaining a high level of inventory of supplies and equipment including ordering new supplies * Other duties as needed About Us: DDS partners with the individuals we support and their families, to support lifelong planning and to join with others to create and promote meaningful opportunities for individuals to fully participate as valued members of their communities. What's In It For You: Visit our new State Employee Benefits Overview page! * Professional growth and paid professional development opportunities. * A healthy work-life balance to all employees. * State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loan forgiveness after 10 years of service. Click here for more information. Discover the opportunity to: * Engage in a rewarding career * Assist our employees so they can achieve success * Make a difference in the public sector * Work together in a collaborative team environment Selection Plan FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process. BEFORE YOU APPLY: * Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. * Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below. * Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. * Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. * Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing ***************. * Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. * Note: The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting. AFTER YOU APPLY: * Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). * Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! * Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. * The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. * Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at ****************** QUESTIONS? WE'RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to at ***************************. Join the State of Connecticut and take your next career step with confidence! PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures. EXAMPLES OF DUTIES Performs a variety of secretarial duties as described in the following areas: * TYPING: * Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; * Proofreads for content; * Edits using knowledge of grammar, punctuation and spelling. * FILING: * Designs office filing systems; * Organizes and maintains files (including confidential files); * Maintains, updates and reviews reference materials and manuals. * CORRESPONDENCE: * Composes complex letters and/or memoranda, etc. (e.g., explaining department practices/policies) for own or supervisor's signature. * REPORT WRITING: * Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included. * INTERPERSONAL: * Greets and directs visitors; * Answers phones and screens incoming calls; * Provides advice to callers regarding policy and procedures (e.g., citing a regulation to solve a specific problem); * Coordinates with others both within and outside of the organization on a variety of non-routine matters. * PROCESSING: * Screens letters, memos, reports and other materials to determine action required; * May make recommendations to the supervisor. * SECRETARY: * Arranges and coordinates meetings (including space and equipment); * Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports); * Writes minutes of meetings, lectures, conferences, etc. from rough draft; * Takes notes and/or meeting minutes; * Prepares expense accounts; * Makes travel arrangements. * OFFICE MANAGEMENT: * Maintains an inventory of supplies and equipment; * Orders supplies when necessary; * Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); * Maintains time and attendance records; * Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews statistical reports, verifies expense items); * Designs and initiates new forms and procedures to facilitate workflow; * Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY * Considerable knowledge of * office systems and procedures; * proper grammar, punctuation and spelling; * Knowledge of * business communications; * department's/unit's policies and procedures; * business math; * Skills; * interpersonal skills; * oral and written communication skills; * Ability to * schedule and prioritize office workflow; * operate office equipment which includes computers, tablets, and other electronic equipment; * operate office suite software; * take notes (shorthand, speedwriting or other method acceptable to the supervisor). MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Three (3) years of experience above the routine clerk level in office support or secretarial work. MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE One (1) year of the General Experience must have been as a Secretary 1 or its equivalent. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. PREFERRED QUALIFICATIONS Preference will be given to candidates who possess the following experience: * Clerical and administrative experience in a setting which provides services to individuals with intellectual and developmental disabilities. * Experience with 255 Incident Reports and knowledge of DDS investigation processes. * Experience composing complex correspondence for internal and external purposes. * Experience working in an environment requiring strong attention to detail and accuracy with proof reading as well as data entry. * Experience with supply order processing and inventory management, including verifying inventory levels, initiating orders, reviewing orders for accuracy, and ensuring budgetary coding and compliance. * Experience interacting and corresponding with various state and private agencies via verbal and written communications. * Experience using a variety of Microsoft Office programs, including but not limited to: Microsoft Access, Excel, Word and PowerPoint. * Experience with building and maintaining strong interpersonal relationships, demonstrating the ability to collaborate effectively with a wide variety of stakeholders, including external business partners and agencies. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Introduction Ready to make a direct impact using your unique skills? Join our team and be a vital part of supporting individuals who are deaf, DeafBlind, and hard of hearing. Apply today! The State of Connecticut, Department of Aging and Disability Services (ADS), is seeking a detail-oriented and proactive Secretary 2 to support the day-to-day operations of our team at the Bureau of Services for Persons Who Are Deaf, DeafBlind, and Hard of Hearing. This position requires proven experience in a secretarial role, strong organizational skills, and excellent communication abilities. A key part of this position is to serve as a communication bridge by professionally and effectively communicating in both American Sign Language (ASL) and English. Read below to learn more! POSITION HIGHLIGHTS: Location: Windsor, CT Schedule: Monday - Friday Hours: Full-time, 40 hours per week, 8:00 AM - 4:30 PM (First Shift) Environment: Hybrid WHAT WE CAN OFFER YOU: Visit our new State Employee Benefits Overview page! Professional growth and development opportunities. A healthy work/life balance to all employees. IN THIS ROLE YOU WILL: Facilitate seamless communication between staff and external stakeholders using your professional fluency in both American Sign Language (ASL) and English Provide comprehensive administrative support to ensure the efficient and smooth day-to-day operations of the office Draft, edit, and proofread a wide range of written materials, including reports, meeting minutes, and professional correspondence Organize and manage meetings, schedules, and various office procedures to support the team's mission and goals MORE ABOUT THE AGENCY AND BUREAU: The Mission of the Department of Aging and Disability Services (ADS) is to maximize opportunities for the independence and well-being of people with disabilities and older adults in Connecticut. Our programs, policies and practices are designed to: Deliver aging and disability services responsive to the needs of Connecticut citizens Provide leadership on aging and disability issues statewide Provide and coordinate aging and disability programs and services in the areas of employment, education, independent living, accessibility and advocacy Advocate for the rights of Connecticut residents with disabilities and older adults Serve as a resource on aging and disability issues at the state level The Bureau of Services for Persons Who Are Deaf, DeafBlind, and Hard of Hearing is a vital office within ADS. Its central mission is to empower individuals who are deaf, DeafBlind, and hard of hearing, ensuring they have the support and tools needed to live full and independent lives. The Bureau works to break down communication barriers by managing a list of qualified interpreters, connecting individuals with essential resources, and providing training to the public and state workers to improve accessibility. This image shows a career progression pathway within the State of Connecticut: starting with Office Assistant, advancing to Secretary 1, then Secretary 2 (highlighted to indicate the current opening), and ending at Administrative Assistant. Selection Plan FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Toolkit for additional support throughout the recruitment process. BEFORE YOU APPLY: Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting. Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing ***************. Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. Note: The only way to apply to this posting is via the ‘Apply' or ‘Apply Online' buttons on the official State of Connecticut Online Employment Center job posting. AFTER YOU APPLY: Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at ****************** QUESTIONS? WE'RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Alyssa Hovanec at *********************. Join the State of Connecticut and take your next career step with confidence! PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures. EXAMPLES OF DUTIES Performs a variety of secretarial duties as described in the following areas: TYPING: Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; Proofreads for content; Edits using knowledge of grammar, punctuation and spelling. FILING: Designs office filing systems; Organizes and maintains files (including confidential files); Maintains, updates and reviews reference materials and manuals. CORRESPONDENCE: Composes complex letters and/or memoranda, etc. (e.g., explaining department practices/policies) for own or supervisor's signature. REPORT WRITING: Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included. INTERPERSONAL: Greets and directs visitors; Answers phones and screens incoming calls; Provides advice to callers regarding policy and procedures (e.g., citing a regulation to solve a specific problem); Coordinates with others both within and outside of the organization on a variety of non-routine matters. PROCESSING: Screens letters, memos, reports and other materials to determine action required; May make recommendations to the supervisor. SECRETARY: Arranges and coordinates meetings (including space and equipment); Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports); Writes minutes of meetings, lectures, conferences, etc. from rough draft; Takes notes and/or meeting minutes; Prepares expense accounts; Makes travel arrangements. OFFICE MANAGEMENT: Maintains an inventory of supplies and equipment; Orders supplies when necessary; Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); Maintains time and attendance records; Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews statistical reports, verifies expense items); Designs and initiates new forms and procedures to facilitate workflow; Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY Considerable knowledge of office systems and procedures; proper grammar, punctuation and spelling; Knowledge of business communications; department's/unit's policies and procedures; business math; Skills; interpersonal skills; oral and written communication skills; Ability to schedule and prioritize office workflow; operate office equipment which includes computers, tablets, and other electronic equipment; operate office suite software; take notes (shorthand, speedwriting or other method acceptable to the supervisor). MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Three (3) years of experience above the routine clerk level in office support or secretarial work. MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE One (1) year of the General Experience must have been as a Secretary 1 or its equivalent. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. PREFERRED QUALIFICATIONS Bilingual in American Sign Language (ASL) and English, with experience communicating across both languages in professional settings Experience with Microsoft Word, Excel, Outlook, and Teams, including scheduling and participating in virtual meetings Experience in notetaking and drafting meeting minutes Experience communicating with internal and external stakeholders Experience compiling and analyzing data Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.