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Become An Escrow Assistant

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Working As An Escrow Assistant

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $33,910

    Average Salary

What Does An Escrow Assistant Do At D.R. Horton, Inc.

* o Assist with pre-closing files: Assure that all information is accurate and matches the original Purchase Contract, e.g. zip codes, property address, spelling of names, marital status of buyers, reading Surveys for encroachments, if any, etc.
* o Prepare and ship closing packages: Assure that each package is complete and properly signed by all parties.
* o Prepare documents for recording in different Counties: Assure that documents sent for recording fulfill not only the Recording Regulations, but also the Lenders'.
* o Prepare both Loan and Owners' Policies and mail them out
* o Prepare endorsements to Policy, when applicable.
* o Responsible for whereabouts of closing files
* o Assist Branch Manager with administrative tasks.
* o Keep checkbook for Fee account and maintain control of the mailing stamps machine.
* o Customer Service
* Take calls from lenders, buyers, attorneys, realtors, insurance companies and others are handled on a daily basis

What Does An Escrow Assistant Do At NRT Realogy

* The assistant is required to assist the officer on all the files, including providing the double audit process when reviewing and funding the closing.
* Open and receipt in all new escrows, if officer is not doing it.
* Must be able to prepare estimated closing statements for buyer and seller and get to the lenders.
* Enter into the status reports all pertinent information for clients.
* Cover the desk in the absence of the officer.
* This position is the back up to the officer, and manages all aspects as well of the transaction

What Does An Escrow Assistant Do At Weststar Bank

* Act as a fiduciary in all aspects of every transaction that has been entrusted to WestStar Title Company, keeping all information confidential and acting as an unbiased third party.
* In conjunction with the Commercial Escrow Officer, an assistant should be able to assist in orchestrating closings for real estate transactions by performing or overseeing the required duties, which will include but are not limited to the following: Receiving and receipting contracts; Completing as much of checklist as possible; Preparing critical date spreadsheet; Timely reviewing contracts to determine a time line and making a note of the persons that will need to receive our title information; Opening orders as soon as possible after receipt; Obtaining certificates of good standing and authority documents; Depositing earnest money within one business day; Calling/emailing to thank the person who sent us the business; Delivering the following items to Buyer with a courtesy copy to the Seller, Buyer s Attorney, Seller s Attorney, Lender, Lender s Attorney, Listing Agent; Selling Agent, Surveyor and any other party as may be requested: Contract; Commitment; Tax Certificate; and copy of exception documents listed on Schedule B of the Commitment.
* Ordering UCC searches as needed; Obtaining and reviewing tax certificates to verify that they cover the property that will be insured and determining if the exemptions raise any issues that need to be dealt with prior to or at closing; Gathering the following information for preparation of closing statements: sales prices, loan amounts, loan fees, payoffs, taxes, legal fees, rents, security deposits; other items to be prorated, tax certificate fees, courier fees, premiums for policies and endorsements, recording fees, and other costs that may be collected at closing; Gathering the necessary documents for closing and reviewing them to determine that they are insurable; Determining that all Schedule C requirements of the Title Commitment have been met or will be met prior to or at closing; Reviewing the survey to determine whether it matches the title commitment and whether it meets our insurance requirements (in coordination with the closer) or sending the survey to the examination department for review; Reviewing the closing instructions and determining that all requirements have been met or will be met prior to or at closing; Completing the policy check sheet ; Updating the escrow file; Witnessing the signing of the closing documents and notarizing the documents as needed; Prepare closing packages for clients; Collecting funds from the parties as needed; Disbursing funds and delivering checks in a timely manner; Recording documents; Seeing that policies are issued and delivered; and Uploading all necessary documents to the WestStar Title storage system and ensuring the files are sent to storage in the appropriate manner.
* Attend all necessary meetings to keep apprised of procedure and policy changes.
* Maintain a professional attitude and relationship with all clients and all WestStar Title managers and associates

What Does An Escrow Assistant Do At NRT Realogy

* To assist the escrow officer as back-up…This entails every aspect of the escrow from beginning to end and all in between.
* Being also familiar with the new reports and procedures.
* Sign up clients as needed.
* Prepare all loan docs for sign ups.
* Package loan docs and send to lender w/cover letter.
* Package all trust deeds etc. and send to title.
* Take all client calls as the assistant to better serve the manager and the client.
* Speak directly to the clients if familiar with the whole file.
* Review the file on a regular basis so that communication is ongoing.
* Prepare estimated closing statements to be sent to appropriate parties.
* Balance and fund the file.
* Confirm funding w/title.
* Call title to authorize recording once the esc row officer has instructed.
* Make sure that the dates are confirmed and that all monies are in and accounted for.
* Enter receipt of title funds.
* Confirm w/agent that the file is funding, and the closing date.
* Prepare commission summary for each agent and fax/send to the office coordinator in the brokerage office.
* Balance and close the file, and if the officer has done it, the assistant provides the double audit check.
* If she/he has prepared it, the officer will do the double audit.
* Communicate and confirm with the agents the status of the transaction.
* Alert the agent to any potential problems that he or she would address directly with the client

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How To Become An Escrow Assistant

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.


High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.


Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.


Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Escrow Assistant jobs

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Escrow Assistant Demographics


  • Female

  • Male

  • Unknown



  • White

  • Hispanic or Latino

  • Asian

  • Unknown

  • Black or African American

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Languages Spoken

  • Spanish

  • Mandarin

  • Vietnamese

  • Chinese

  • Cantonese

  • German

  • French

  • Russian

  • Japanese

  • Turkish

  • Hindi

  • Korean

  • Danish

  • Khmer

  • Ukrainian

  • Armenian

  • Thai

  • Indonesian

  • Carrier

  • Italian

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Escrow Assistant Education

Escrow Assistant

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Top Skills for An Escrow Assistant


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Top Escrow Assistant Skills

  1. Payoff Demands
  2. Lender Instructions
  3. Real Estate Agents
You can check out examples of real life uses of top skills on resumes here:
  • Ordered payoff demands, funding of loans, complete disbursements and escrow closings.
  • Prepared documents and entered data per lender instructions.
  • Collaborated closely with clients, lenders, builders and Real Estate Agents to ensure timely, efficient flow of loan processes.
  • Provided support to Escrow/Retail Closing department by assisting with customer service and administrative duties related to escrow closings.
  • Work with lenders, package loan docs, as well as meet lender requirements.

Top Escrow Assistant Employers

Escrow Assistant Videos

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