How to hire an escrow assistant

How to hire an escrow assistant, step by step

Here's a step-by-step escrow assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an escrow assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new escrow assistant
• Step 8: Go through the hiring process checklist

What does an escrow assistant do?

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1. Identify your hiring needs

   Before you post your escrow assistant job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an escrow assistant for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them an escrow assistant to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire an escrow assistant that fits the bill.

   The following list breaks down different types of escrow assistants and their corresponding salaries.

   Type of Escrow Assistant	Description	Hourly rate
   Escrow Assistant		$14-36
   Warehouse Stocker	Warehouse Stockers are responsible for managing product movement and organization in warehouses. Their duties include undertaking merchandise loading and unloading, track products using inventory software, pack boxes, handpick merchandise from shelves, and place delivery orders... Show more	$12-18
   Document Reviewer	A document reviewer is typically a legal professional, such as an attorney or paralegal, who reviews a wide variety of documents gathered and prepared for legal procedures. The materials they review usually include emails, affidavits, letters, memos, spreadsheets, PowerPoint presentations, and transcripts... Show more	$12-49

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • HOA
   • Loan Packages
   • Title Commitments
   • Payoff Demands
   • Work Ethic
   • Title Insurance
   • Real Estate Transactions
   • Settlement Statements
   • Wire Transfers
   • Notary
   • HUD-1
   • Escrow Transactions
   • Title Policies

   Check all skills

   Responsibilities:

   • Create content for PowerPoint presentations used in online, interactive coaching lessons.
   • Function as a part-time independent contractor for 3 years performing loan signing for lenders, escrow or title companies.
   • Review and forward medical documents pertaining to veterans to ensure that critical issues are addressed in a timely manner.
   • Examine hundreds of documents such as memos, letters, e-mails, PowerPoint presentations, spreadsheets and other e-documents.
   • Work on a large FTC anti-trust investigation, multiple DOJ investigations and a law suit involving a large oil company.
   • Prepare outgoing loan documents sets by creating estimate HUD-1 and escrow instructions and amendments -Package loan documents and open sales transactions.

   More escrow assistant duties

3. Make a budget

   Including a salary range in your escrow assistant job description helps attract top candidates to the position. An escrow assistant salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for an escrow assistant in North Dakota may be lower than in Alaska, and an entry-level escrow assistant usually earns less than a senior-level escrow assistant. Additionally, an escrow assistant with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average escrow assistant salary

   $48,900yearly

   $23.51 hourly rate

   ---

   Entry-level escrow assistant salary

   $31,000 yearly salary

   Updated December 19, 2025

   Average escrow assistant salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Alaska	$75,947	$37
   2	Oregon	$67,580	$32
   3	Washington	$64,815	$31
   4	California	$61,827	$30
   5	Arizona	$56,653	$27
   6	Michigan	$53,452	$26
   7	Colorado	$52,367	$25
   8	Ohio	$52,352	$25
   9	Texas	$52,066	$25
   10	Wisconsin	$49,481	$24
   11	New York	$48,916	$24
   12	Oklahoma	$48,375	$23
   13	Florida	$48,185	$23
   14	North Dakota	$45,133	$22

   Average escrow assistant salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Fidelity National Financial	$103,921	$49.96	19
   2	Realogy	$97,864	$47.05
   3	Mcgriff, Seibels & Williams	$81,236	$39.06
   4	D.R. Horton	$72,613	$34.91	23
   5	GPAC	$67,597	$32.50
   6	Stewart Title	$64,366	$30.95
   7	Investors Title	$63,020	$30.30	2
   8	Keller Williams Realty	$60,826	$29.24
   9	Murray	$57,857	$27.82
   10	Lennar	$52,803	$25.39	9
   11	The A Team	$52,085	$25.04	10
   12	Security Service Federal Credit Union	$51,569	$24.79
   13	ICONMA	$48,762	$23.44
   14	FCT Electronics LP	$48,149	$23.15
   15	Toll Brothers	$47,711	$22.94	1
   16	Placer Title	$47,549	$22.86
   17	Land Title Guarantee	$47,258	$22.72
   18	CornerStone Staffing	$46,664	$22.43
   19	Adecco	$46,080	$22.15	4
   20	Motion Recruitment	$44,611	$21.45

4. Writing an escrow assistant job description

   A job description for an escrow assistant role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's an escrow assistant job description:

   Escrow assistant job description example

   Join a team that puts its People First! As a member of First American's family of companies, National Commercial Services provides single-point service for simple to multi-property/multi-state national commercial real estate transactions. Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For list for seven consecutive years. We have also earned awards as a best place to work for women, diversity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit www.careers.firstam.com.
   
   Provides support to Escrow department by assisting with customer service and administrative duties related to escrow closings.
   Essential Functions
   
   * Good working knowledge of fast
   * Prepare documents.
   * Strong customer service skills.
   * Gather all necessary invoices for Closing.
   * General understanding and knowledge of contract and commitment.
   * Learn and gain proficiency of transactional accounting
   * Work closely with Escrow and Underwriter as directed.
   * Compliance with Corporate and NCS policies and procedures, including wire fraud training.
   
   Knowledge and Skills/Technology Used
   
   * Strong customer service orientation
   * Detail orientation
   * Excellent verbal communication
   * Problem solving skills
   * Strong organizational skills
   
   Typical Education
   
   * High School diploma or equivalent
   
   Typical Range of Experience
   
   * 1-3 years' experience as an Associate Escrow Assistant or a minimum of 3 years' experience in a related real estate or title field.
   
   #LI-AK1
   
   #LI-Onsite
   
   First American invests in its employees' development and well-being, empowers them to provide superior customer service and encourages them to serve the communities where they live and work. First American is committed to diversity and inclusion. We are an equal opportunity employer.
   
   Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.

   Copy this example

   

5. Post your job

   To find escrow assistants for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any escrow assistants they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level escrow assistants with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your escrow assistant job on Zippia to find and recruit escrow assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit escrow assistants, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new escrow assistant

   Once you have selected a candidate for the escrow assistant position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   Once that's done, you can draft an onboarding schedule for the new escrow assistant. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an escrow assistant?