Event coordinator jobs in Brookline, MA - 251 jobs

Mission: Hearth is a non-profit organization dedicated to the elimination of homelessness among the elderly. This mission is accomplished through a unique blend of prevention, placement, and housing programs all designed to help elders find and succeed in homes of their own. To this end, all housing operated by Hearth provides a creative array of supportive services that assist residents to age with dignity, regardless of their special medical, mental health, or social needs. Hearth believes these goals are best accomplished through respect for elders and staff, with the desire to see both achieve their highest degree of potential. Position Overview The Special Events Associate takes a lead role in planning and executing special events for Hearth. This position plays a key role in connecting Hearth with the broader community by increasing awareness of the organization's mission, strengthening partnerships, and expanding engagement opportunities. The Associate represents Hearth at community events, develops outreach strategies, supports volunteer engagement, and collaborates across departments to elevate Hearth's visibility and impact among corporate and individual partners. The role works closely with the Development Director and other programmatic and administrative staff to support initiatives that strengthen organizational support, partnerships, and brand recognition. Essential Functions: Support the planning and execution of three primary events in the Hearth calendar: Winter Walk, Annual Meeting, and Annual Inspire Action Gala. Build and sustain strong relationships with community leaders, neighborhood associations, elected officials, businesses, universities, and civic partners. Represent Hearth at internal and external events, meetings, and other public-facing opportunities. Collaborate with development, volunteer, and program teams to align messaging, partnerships, and engagement efforts. Support communication and marketing initiatives that elevate Hearth's mission and highlight community impact. Duties and Responsibilities: Special Events In partnership with the CEO, Board, and Development team, assist in the development of short and long-term growth plans for special events. Assist in developing detailed event timelines, including vendor and venue coordination, marketing and email schedules, invitations, sponsorships and auction items, ticket sales, logistics (including permit and license deadlines), themes and activities, guest experience, communications, and night-of fundraising. Coordinate pre-event planning, day-of run-of-show, and post-event follow-up, communications, recognition, and reporting. Develop compelling event-related materials, including emails, social media promotions, event websites, signage, guest communications, and speaking points. Coordinate Hearth representation, staffing, logistics, and participant engagement at Winter Walk. Help with planning and logistics for the Annual Meeting. Support fundraising and program activities for the Inspire Action Gala, including community outreach, invitation management, sponsor cultivation, and volunteer coordination. Coordinate third-party events benefiting Hearth, ensuring appropriate, ethical, and approved use of the organization's brand. Research, develop, and support the launch of a young professionals group aligned with Hearth's mission. Help develop new community events that advance Hearth's mission related to donor stewardship, advocacy and education, community engagement, geographic expansion, and emerging opportunities. Collaborate with the Development Director and colleagues to engage corporate and individual prospects and develop sponsorship packages tailored to donor and partner interests. Solicit event sponsors, steward sponsor relationships year-round, and secure in-kind donations for raffles and auctions to support fundraising goals. Partner with the Development team to build fundraising and planning committees, raise awareness of Hearth events, and determine the most effective communication strategies across print, digital, and social platforms. Ensure accurate entry of event-related gifts and participation data in Raiser's Edge, including sponsorships, ticket sales, in-kind gifts, attendance, and night-of fundraising proceeds. Compile post-event evaluations and analyze results, tracking progress toward organizational goals related to community engagement, fundraising, and growth. Community Engagement & Relations In collaboration with the Volunteer Manager, cultivate partnerships with local stakeholders, businesses, service providers, educational institutions, and elected officials. Work with the Volunteer Manager, Development Associate, and Associate Director of Corporate and Foundation Relations to strengthen outreach, engagement, and relationship-building strategies. Representation Serve as a public ambassador for Hearth, promoting mission-driven initiatives and fostering trust within the community. Engage authentically with residents, neighbors, volunteers, partners, and businesses to support community cohesion and mission alignment. Marketing & Communications Assist with creation of outreach materials, including brochures, digital content, and event collateral, to support community and volunteer engagement efforts. Collaborate with staff to ensure accurate, timely, and consistent updates across web, print, and social platforms that reinforce Hearth's brand and mission. Stay current on social media trends and recommend innovative approaches to enhance engagement and visibility. Assist the Development team in the developing content strategy for the organization. Qualifications/Education/Experience Qualifications Bachelor's degree in Communications, Marketing, Social Work, Business, Human Services, or related field required. Two to five years of experience in event management, community engagement, outreach, nonprofit development, or communications preferred. Experience working with diverse populations, community partners, or mission-driven organizations strongly preferred. Outstanding written, verbal, and presentation skills. Ability to maintain a professional appearance and demeanor when representing Hearth in the community. Required Skills, Abilities, and Knowledge Ability to learn and demonstrate knowledge of Hearth's mission, programs, and services. Familiarity with marketing, social media, and community outreach platforms. Proficiency with Microsoft Office or Google Workspace and comfort learning new databases, CRM systems, and event-related platforms. Ability to build and sustain strong relationships across internal and external stakeholder groups. Strong organizational and project management skills, including the ability to manage multiple priorities simultaneously. Ability to communicate information clearly, concisely, and professionally. Ability to track, analyze, and adjust programs and processes based on data and outcomes. Adaptability, flexibility, and the ability to work under deadlines and changing priorities. Physical Requirements Ability to remain in a stationary position for extended periods. Ability to operate computers, phones, office equipment, and other technology used in outreach and communication. Ability to communicate effectively in person, by phone, and electronically. Ability to travel between Hearth sites and attend events and meetings off-site as needed. Ability to support event-related activities, including light setup and breakdown tasks, with or without reasonable accommodation. Equal Employment Opportunity (EEO) Statement Hearth is an equal opportunity employer and is committed to diversity, equity, and inclusion in all aspects of employment. We encourage applications from all qualified individuals, including those with diverse backgrounds and those with disabilities. Compensation: $65,000-$75,000 Pay Transparency: The above reflects the anticipated annual salary range for this position if hired to work in Massachusetts. The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Marketing / Content Coordinator: A well-established, growing company in the home improvement space is looking to add a Marketing / Content Coordinator to its in-house team. This is a full-time, onsite role ideal for someone who enjoys being hands-on with content creation while also tracking performance and results. This role will work closely with leadership and play a key part in telling the company's story through visual content, blogs, and digital marketing efforts. What You'll Be Doing Create and manage marketing content across digital platforms Capture photography and video content, including on-site project visits Write and manage blog content Assist with marketing analytics, reporting, and performance tracking Support ongoing marketing initiatives and campaigns Who We're Looking For 1-3 years of experience in marketing or content creation Comfortable using Canva and Adobe Creative Suite Creative eye with an interest in visual storytelling Able to think analytically and understand what content performs well Organized, reliable, and comfortable managing multiple projects Willing to travel locally for content capture (gas stipend provided)

Job Level : Any Level of Education : Job Type : Full-Time/Regular Date Updated : 01/12/2026 Years of Experience : Any Starting Date : Invalid Date Salary : $0 The Marketing Coordinator supports the execution of marketing initiatives across the organization by managing projects, coordinating vendors, and providing operational, analytical, and administrative support to the Marketing Department. This role works closely with internal teams and external partners to ensure marketing programs are delivered on time, within budget, and aligned with brand standards. The Marketing Coordinator also supports research, events, internal communications, and digital content while assisting Marketing leadership with day-to-day activities and special projects. ESSENTIAL DUTIES & RESPONSIBILITIES Manage assigned marketing projects from initiation through completion, ensuring timelines, budgets, and strategic objectives are met. Assist with budget tracking, invoice processing, accrual projections, and vendor pre-billing in coordination with Finance and Accounts Payable. Serve as a key liaison with external vendors for signage, print, promotional items, merchandise, fulfillment, and event materials. Conduct preliminary marketing research, competitive analysis, and market monitoring; report on competitor products and promotions as they arise. Support customer, prospect, and employee survey programs. Support brand consistency across all marketing channels and materials. Assist with drafting presentations and internal communications. Contribute to the management and maintenance of the bank's intranet site, including writing, updating, and organizing content. Contribute to the planning and coordination of bank events, including internal, customer-facing, and community events. Represent the bank in the community and assist with outreach and engagement initiatives. Provide administrative support to the Marketing Department, including documentation, scheduling, and coordination. Assist the SVP of Marketing with research projects and day-to-day marketing activities. Perform additional duties as assigned or required. The position can be based out of either our Wellesley, MA or Portsmouth, NH location. Experience and Skills JOB REQUIREMENTS Ability to perform job functions independently or with limited supervision and work effectively either on own or as part of a team Driven to expand marketing knowledge and related skillsets Understanding of marketing, branding, and sales strategies Excellent listening, verbal, written, and presentation communication skills Strong project management and organizational skills Solid writing skills. Graphic design skills a plus Capable of dealing calmly and professionally with numerous different personalities from diverse cultures at various levels within and outside of the Bank and demonstrate highest levels of customer service and discretion when dealing with the public Ability to perform responsibilities with composure under the stress of deadlines/requirements for extreme accuracy and quality and/or fast pace Ability to effectively handle multiple, simultaneous, and changing priorities Capable of exercising highest level of discretion on both internal and external confidential matters Ability to focus on detail and verify accuracy of numbers and text Project a professional image to maintain credibility with customers and team members Strong working knowledge of MS Office products, especially powerpoint and Excel. Experience with Adobe Creative Suite Must comply with all Bank policies and procedures, and all applicable laws and regulations Ability to adhere to Needham Bank's Core Values including Focus on Customer Relationship, Embrace Change, Work as a Team, Be an Asset to Your Community, Always Learn and Do the Right Thing EDUCATION & EXPERIENCE Bachelor's degree or 2+ years' concentration in marketing, communications, business or related experience High level of proficiency in Internet marketing concepts & practices, including the ability to conceptualize user navigation/flow through new online services Must possess knowledge of analytics and user experience, website development and management, and direct mail required Experience with design/creative software WORKING CONDITIONS/PHYSICAL DEMANDS Normal business office environment Must be able to routinely perform work on computer for an average of 6-8 hours per day, when necessary Must be able to work extended hours whenever required or requested by management Must be capable of regular, reliable and timely attendance Needham Bank offers a competitive salary and an amazing benefit package for a full-time employee which includes fully paid medical and dental insurance, HRA, 401(k) plan with an 8% bank match, paid time off (PTO), paid holidays, a bonus program, flexible spending accounts, vision service plan, group term life insurance, short and long term disability insurance, tuition reimbursement, and an Employee Assistance Program. We offer a great benefit package to our eligible part-time employees as well. PAY RANGE: $25.73 - $33.45 - hourly The pay range provided is based on what we believe is a reasonable estimate for the pay range for this job at the time of posting. Actual pay may vary based on experience, skills, and market factors; additional compensation may apply. At NB, we are dedicated to building a diverse, inclusive and authentic workplace - if you are excited about this role, but your past experience doesn't align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles. Needham Bank is an Equal Opportunity/Affirmative Action Employer. Needham Bank will provide all applicants for employment and all employees with equal opportunity for employment and promotion regardless of race, color, religion, gender, national origin or ancestry, age, disability, veteran status, military service, sexual orientation, genetic information, or gender identity. Back to job search

Pay Rate: $25-$27/hour The Therapeutic Events Coordinator is responsible for planning, organizing, and participating in engaging recreational events sponsored by the Friendship Project (Advocates' volunteer program) and the Autism Welcoming Center, located at the Natick Mall. These inclusive events serve autistic children and their families, as well as adults with developmental disabilities, autism, brain injuries, and mental health challenges, fostering a supportive and welcoming environment for all participants. Minimum Education Required High School Diploma/GED Additional Shift Details Hybrid position, Monday - Friday 9:00am - 5:00pm with some evenings and weekends required. Responsibilities Greet and assist families visiting the Autism Welcoming Center at the Natick Mall, ensuring a warm, inclusive, and positive experience for all. Develop, organize, and lead engaging sensory activities for children of the Autism Alliance and their families. Collaborate with the Friendship Project team to plan and deliver meaningful and enjoyable social and recreational events. Coordinate and schedule events at the Autism Welcoming Center and at community venues. Create accessible registration forms and communicate event details effectively with volunteer coordinators. Attend all events to support participants, foster engagement, and ensure seamless event operations. Manage event setup and breakdown to maintain a welcoming and organized environment. Monitor participation and event data, sharing insights with supervisors to support ongoing program improvement. Maintain effective communication with supervisors, participants, and caregivers/families regarding planning, programming, scheduling, and any individual concerns. Treat all families with dignity and respect in accordance with Advocates' Human Rights Policy. Demonstrate awareness of how multicultural values and beliefs impact workplace behavior, communication, teamwork, service delivery, and organizational success. Adhere to all agency policies and procedures in performing job duties. Qualifications Bachelor's Degree preferred 2 years' experience working with individuals with autism and/or mental health challenges and their families High School Diploma or GED acceptable with the approval of Senior Vice president. Personal family experience with autism may substitute for some educational requirements. Strong organizational and interpersonal skills. Valid Driver's license and willingness to travel throughout service area. Must be able to flex working hours to meet the needs of the programs - this will include evenings, weekends, and school vacations.

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Requirements What We're Looking For 1-3 years of hospitality experience with a event rental company, caterer, food service provider, event planner, venue, or hotel Sales experience and hospitality degree is a plus Proficient with computers (Microsoft Outlook, Word, Excel, etc.) A life long learner and someone who seeks feedback for continuous improvement Positive attitude and professional demeanor The desire to help fellow teammates grow and proudly serve our Clients This position reports directly to the Inside Sales Manager. Clear communication skills, the willingness to become a team player and help out when needed is the kind of attitude that's required to be successful in this position. Our management style is a team approach to problem solving. It is especially important for the person functioning in this position to develop trust within the Sales and Operations Departments. Honoring commitments made to customers by our sales team is critical to maintaining our industry reputation for high quality products and service. You will be involved on a daily basis with fulfilling those commitments. Why You'll Like Working Here Our incredible compensation combo of Competitive Pay, Paid Time Off + Paid Holidays Support for your personal life + wellbeing We like to celebrate + we do it often! Encouragement for Volunteer Days + giving back to our communities We foster and embrace an inclusive and diverse work culture Compensation and Our Full Suite of Benefits $22.00-$25.00+ per hour, dependent upon experience (plus detailed incentive plan) Medical, Dental + Vision Insurance Company-Paid Basic Life + AD&D Insurance Short Term & Long Term Disability Insurance Telehealth + Wellness Flexible Spending Accounts (FSAs) Employee Assistance Program Travel Assistance 401K Retirement Plan + Employer Matching More About Us We're not just a rental events company - our PEAK Code drives the work we do, every day. We're partners in problem solving. We collaborate in order to push through challenges and succeed together. We are employers of respect. Our relationships mean the world to us and we hold ourselves to the highest level of accountability. We are advocates for our communities. From sponsoring events and organizations to volunteering and donating our time, we support our communities and are committed to social responsibility. We are keepers of the craft. Our attention to detail, commitment to excellence and devotion to our clients allows us to go “Above and Beyond”. PEAK is an EEO Employer. We seek diversity and culture-add candidates, not necessarily “culture-fits” or more of the same. We believe diversity makes us better, and we seek to create a workplace where all feel a sense of belonging. Please let us know if you need any assistance or accommodation in the application process. Salary Description $22- $25 per hour plus commission

Job Description About JPNDC Jamaica Plain Neighborhood Development Corporation (JPNDC) is a community development corporation anchored in 48 years of community organizing and resident leadership. We seek to transform the lives and amplify the voices of MA residents who have been excluded from prosperity by racial and economic inequities. We build affordable housing that allows people to thrive, provide economic prosperity services that help people build on their strengths, and organize people to pursue the changes they desire. Based in Jamaica Plain, we dare to envision an equitable and inclusive MA in which all people have access to secure affordable homes, economic prosperity for their families, strong small businesses, high-quality childcare, healthy and environmentally responsible neighborhoods, political power, and opportunities to fulfill their potential. What We Offer JPNDC offers an extensive benefits package, including: Up to 90% of individual insurance premiums paid for health, vision, and Altus dental insurance 2 weeks of vacation plus one week at the end of the year and 14 holidays recognized per year Employer-paid life & disability insurance A vested 403b retirement plan CEU Credit or comparable training for professional development in areas such as DEI, economic and workforce development, early childhood education, and affordable housing and real estate finance About this Position The Operations & Events Coordinator is a key member of JPNDC's Operations Department, supporting the planning, coordination, and execution of organizational events, meetings, and operational activities. Reporting to the Operations Manager, this role ensures the seamless management of logistics for internal and external events, vendor coordination, and systems tracking. The position is ideal for a professional who enjoys multitasking, thrives in a collaborative nonprofit environment, and is motivated to strengthen internal processes that support JPNDC's mission and staff. What You Will Oversee Event Coordination Plan and execute internal and external meetings, staff retreats, and organization-wide events. Manage event logistics including space booking, catering, equipment setup, guest registration, and accessibility needs. Coordinate with vendors, suppliers, and facilities staff for timely and quality event support. Oversee post-event wrap-up, including feedback collection and expense reconciliation. Maintain a shared annual event calendar and timeline across departments. Operations & Logistics Support Serve as a central point of contact for facility and office-related requests. Track vendor contracts, invoices, and service renewals in collaboration with the Operations Manager. Maintain inventory of supplies, event materials, and operational assets. Assist in departmental budgeting by tracking expenses, quotes, and vendor payments. Support special projects, such as office moves, renovations, and space optimization. Administrative & Systems Support Manage shared scheduling systems for conference rooms and event spaces. Support documentation and reporting of departmental activities and outcomes. Provide administrative support for internal meetings (agendas, minutes, follow-ups). Collaborate with IT and Data teams to improve digital workflows and internal communications. Communications & Collaboration Develop internal communications for events, announcements, and operational updates. Coordinate with HR and other departments for staff engagement activities. Liaise with external partners and community members when events require cross-agency coordination. Promote a culture of inclusion, efficiency, and responsiveness across JPNDC operations. What It Takes to Be Successful Bachelor's degree in communications, business, or related field, or equivalent experience. 3-5 years of experience in event planning, operations, or administrative coordination. Excellent organizational, time management, and multitasking skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams) and familiarity with Zoom or similar platforms. Experience with Salesforce, Smartsheet, or other CRM/project management tools preferred. Strong interpersonal and communication skills; bilingual English/Spanish highly valued. Detail-oriented, reliable, and adaptable in a dynamic nonprofit environment. Occasional evening or weekend availability for events. Work Environment Full-time, on-site, Monday-Friday, 9 a.m.-5 p.m. Occasional evenings or weekends may be required for events or coverage needs. Hybrid flexibility may be available after 90 days based on performance and department needs. Employment Terms/Compensation JPNDC offers a competitive salary range of $60,000-$65,000, commensurate with experience, and an extensive benefits package. Applicants must submit both a resume and cover letter to be considered for this position. JPNDC is an Affirmative Action/Equal Opportunity Employer Job Posted by ApplicantPro

The Event and Workspace Coordinator supports the planning and execution of Institute events and day-to-day operations of designated workspaces and conference rooms, ensuring safe, compliant, and efficient use of facilities. The role coordinates room scheduling, event logistics, vendor services, audiovisual support, and onsite execution in a complex, multi-site academic medical environment. This position implements standard operating procedures for space utilizations and maintains inventories and equipment readiness. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals. **Primary Duties and Responsibilities** + Event Logistics and Execution: Coordinate end-to-end event logistics (room sets, audiovisual, catering, registration, accessibility) for internal users; maintain detailed event orders, floorplans, and timelines; provide onsite support for setup, live event operations, and breakdown. + Space Scheduling and Calendar Management: Manage room reservations and space assignments in the enterprise scheduling system; balance priorities across clinical, research, administrative, and external users; issue confirmations and usage policies; resolve conflicts and last-minute changes. Manage AV Support inbox to answer and triage emails as needed. + Conference Room Operations and Readiness: Maintain Conference Room SOPs, usage guidelines, and equipment checklists; ensure rooms are clean, set according to standards, and stocked with necessary supplies; track and coordinate preventive maintenance and repairs with Facilities and AV. + AV and Technical Coordination: Serve as liaison to first-line support for audiovisual needs (projectors, microphones, hybrid/virtual meeting platforms); coordinate with AV technicians for complex setups; test equipment and connections in advance; escalate and document issues/resolutions. + Other AV and conference services related requests as directed. **Knowledge, Skills and Abilities** + Knowledge of event and venue operations, including room setup standards, run-of-show execution, and post-event reconciliation in a complex, multi-stakeholder environment. Proficiency with space scheduling/calendaring tools and collaboration platforms; ability to read floor plans and produce basic room diagrams. + Working knowledge of AV fundamentals (microphones, projectors/displays, conferencing platforms) with the ability to triage common issues and coordinate with technical teams. + Strong organizational and time management skills with ability to manage multiple events, timelines, and stakeholders simultaneously; meticulous attention to detail and follow-through. + Effective written and verbal communication skills; ability to produce clear event orders, vendor instructions, and client updates; professional customer service orientation. + Ability to build positive working relationships and collaborate with other internal departments, including Facilities Operations, Security, Environmental Health & Safety, Food Services, and external vendors. + Problem-solving skills and situational awareness to anticipate risks, adapt plans, and execute under time constraints; calm, professional demeanor in high-visibility settings. + Hybrid position that will require onsite presence for large and/or VIP events. Ability to work early mornings, evenings, and weekends as event schedules require; ability to stand for extended periods. + Commitment to inclusion and accessibility in event planning and execution; awareness of universal design and accommodation practices. **Minimum Job Qualifications** + High school diploma required. Bachelor's Degree in Hospitality/Events Management, Business Administration, Communications, or related discipline preferred. + 2 years of experience in event operations, venue/conference services, hospitality, or facilities coordination within a complex organization required, preferably in healthcare, higher education, or nonprofit setting. Experience with a scheduling system, AV coordination, vendor management, and onsite event execution required. **License/Certification/Registration Required:** None **Supervisory Responsibilities:** No **Patient Contact:** None At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply. Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law. **EEO Poster** . Pay Transparency Statement The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate's relevant experience, skills and qualifications. For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA). $58,200.00 - $66,500.00

Event Staff Job Purpose The Event Staff at Rock Spot Climbing are responsible for delivering outstanding customer service to members and guests. Event Staff also are responsible for ensuring a safe and fun environment for our customers by belaying for team building groups and parties as well as orientations for new customers. They complete these duties under the supervision of a shift supervisor. Our team members are dynamic individuals who are on board with our Mission and Core Values, noted below. Roles and Responsibilities Fantastic Party Facilitation - Lead team building games and belay for party guests. First Class Customer Service - Make customers of all levels of experience feel welcome. High Quality Instruction - Provide orientations and belay services for members and guests. Safety Evaluation - Monitor the climbing floor for potential safety hazards and enforce safety rules for event participants. Constant Cleaning - Maintain a welcoming environment by cleaning customer and staff focused areas throughout your shifts. Qualifications and Skills We are looking for: Punctual and reliable Previous indoor rock climbing and belaying experience Safety conscious Previous experience working with children Outgoing, friendly personality Physical Requirements Must be able to lift and move up to 50lbs Rock Spot Climbing Mission Statement: At Rock Spot Climbing we provide a positive climbing experience for all. Rock Spot Climbing Core Values Promote Climbing to All Ages, All Abilities Create Outstanding Customer Experiences Build Relationships, Make Connections Strive For Excellence Succeed as a Team

Bike to the Beach is a non-profit, 501c3, that develops networks of support for the autism and disabilities community through collaborative partnerships with non-profits, companies, and the community. Our signature fundraising events are cycling events from cities. We host these events and have a network of partners in 7 major markets around the country. Job Description The Nation's largest charity cycling series to support Autism and disabilities is looking for an energetic Event Coordinator to help execute our remaining Charity cycling events in July, September, and October. Your Primary Responsibility: Working with existing Event Staff to planning, organize and execute a 100, 50, and 25-mile cycling events. Bike to the Beach is a non-profit committed to funding meaningful solutions for lives touched by autism spectrum disorders and intellectual/developmental disabilities. We do this through fundraising cycling events in 8 cities nation-wide that will raise over $2 million in 2022. You will be helping host two (or more) of our remaining, covid-friendly events on the following dates: New England (Boston to Newport, RI): September 17, 2022 New York (NYC to Smith Point, LI)): September 24, 2022 Houston (Houston to Galveston, TX): October 15, 2022 POSITION REQUIREMENTS With over 10+ years of hosting cycling events, our event staff meticulously plans each event aspect of our 100-mile, destination rides. Each event is 8 to 10 events in one: a pre-ride packet pick-up, starting-line, an event course, 7 to 8 rest stops, a finish-line, a bus send-off, and more. And it will be your job to work with our team to execute events that amaze our fundraisers/riders flawlessly. The event execution for each of our events occurs over a four (4) day period. We will transport you to the host event city starting the Wednesday before the event. Prior to the event: You will help execute the planning of the event, including picking-up or dropping off equipment or supplies, marking the route, hosting our packet pick-up, and more. On ride day: You will be one of four (4) or five (5) event Coordinators assigned to execute all aspects of the event, including setting-up and closing event locations (staring-line, rest stops, etc.), coordinating with and managing volunteers and other event staff, driving the route to support and cheer on our riders and volunteers, pack van and trucks, and more. You will be an important part of a passionate, hardworking team that likes to work hard and have enjoys doing it. You will love this job if you like to problem solve, work hard, help others, bring positive energy, and, most importantly, have fun. In your response please include your contact information (phone number and email), let us know why you are interested in helping us with our charity event and/or include a resume outlining your similar experience. Qualifications POSITION REQUIREMENTS Availability: Availability to work 4 days (Wednesday - Saturday) for each event. Experience and mindset: Prior event experience: endurance event experience is a plus. Guest focused mindset (We love our riders!) Teamwork is a must (Teamwork makes the dream work!) Exceptional attention to detail and organizational skills. Skills: Strong influence, interpersonal, communication, problem solving and creative solution generation skills Ability to develop, plan, and implement goals and make procedural decisions and judgments. Can effectively communicate with Management, Team Members, and Guests First aid certification a plus Movement: Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance: sites will require carrying tables, coolers, chairs, etc. Move over sloping, uneven, or slippery surfaces as well as up and down stairs and/or service ramps. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Driving Skills: A valid and up-to-date driver's license. Comfort driving a van, truck (including driving over bridges, etc.) Additional Information PERKS AND BENEFITS This is a consulting contract that will pay: $1,250 per event, plus event expenses. Our Event Team Members are expected to give their best on the job - so we do our part in making sure we give you what you need to stay motivated, valued and embrace living your best life! Awesome culture that's inclusive, rewarding and FUN! Full travel reimbursement including hotel and travel to and from each event. Food and beverage credit for each day worked. Event gear and merchandise. All your information will be kept confidential according to EEO guidelines.

*** Must be local to the city listed WHO (Event Contractors) If you value: FLEXIBILITY - Events typically take place during the weekends (which may include Thursday or Friday set up days.) As an independent contractor, you set your schedule - you choose which event(s) to accept! EXCITEMENT - You will attend some of the top sports venues in your state. Never a dull moment! You may even be invited to travel to top tournaments. NEW TECHNOLOGY - Hands-on experience with the latest streaming software and technology!SUPPORT - We want to see you succeed by providing the tools and resources of Best To-Dos and Practices for the field. WHAT SERVICES WE NEEDTRACK - Receive and handle all event equipment, including camera gear & marketing assets.EXECUTION - Set up BallerTV's streaming system (filming equipment) at each court (or field). Move safely, be efficient and maneuver with a sense of urgency throughout your workday.MONITOR - Ensure each game's stream is steady and consistent. Operate and troubleshoot equipment and technology, maintain communication with the BallerTV team throughout the event. ENJOY - Watch live sports while working! How cool is that?FLEXIBILITY - This role is a part-time, weekend contractor position. Some events start as early as 6AM and run as late as 10PM. You may be asked to travel up to 40 miles one way. PAY - Rates vary depending on the area and will be at least $16 an hour. *Daily Shifts can be over 12 hours long. A weekend tournament (Fri, Sat, Sunday) can be over 30 hours of work. It is not for everyone and requires you to be on your feet and lift heavy objects. BALLERTV'S STORY Do you believe in underdog stories or game changing moments? BallerTV is a venture-backed startup, building the world's largest sports network from the ground up! In 2021, BallerTV live-streamed over 350,000 youth tournaments! Similar to the early days of ESPN, BallerTV is rapidly expanding the spectrum of sports coverage and changing the landscape of sports broadcasting! QUALIFICATIONSMust be 18 years of age Must complete a pre-event background check Must be familiar with iOS devices and products Must be personable and professional at all times Must have the ability to multitask with a strong attention to detail Must possess a positive winning attitude PREFFEREDExperience in (live) event production, sports, or any customer facing position is a plus!Knowledge, interest, and experience within grassroots soccer, lacrosse, basketball, volleyball, football and/or wrestling is a plus! Having a current and valid Driver's license to receive and transport event equipment. Job Type: Weekend Work - ContractVisit **************** for more information.

Event Sales Coordinator Wanted! Apex Entertainment is seeking dedicated and enthusiastic individuals to join our team! We are currently looking for a Sales Coordinator who will play a crucial role in providing exceptional service to our guests. As a Sales Coordinator, you will be responsible for the booking, upselling, and detailing of events to ensure complete guest satisfaction and increased revenue. Responsibilities: Event Planning and Detailing: Manage the planning and detailing of various events, including children's birthday parties, teen parties, bachelor parties, small corporate team outings, and more. Work with guests from the initial inquiry to the detailed planning process, ensuring clear communication and follow-up after the event to ensure customer satisfaction. Client Consultation and Customization: Provide guests with comprehensive information about all that Apex Entertainment has to offer, helping them customize the best event to meet their specific needs. Schedule and facilitate site tours in a professional and inviting manner, showcasing the unique features and attractions of our facility. Pricing and Documentation: Quote prices accurately and prepare Banquet Event Orders (BEOs) in a consistent, accurate, and efficient manner. Review all terms and conditions with guests throughout the planning process, ensuring their understanding and agreement. Guest Communication and Relationship Building: Routinely check in with guests regarding their upcoming event, addressing any concerns or questions to ensure all details have been addressed and the booking process runs smoothly. Build strong relationships with guests to foster repeat business, generate positive reviews, and attract new clients. Financial Management: Ensure up-to-date financial records and collect payments from clients in a timely manner. Contribute to revenue growth by identifying opportunities for upselling and maximizing event bookings. Community Engagement: Assist in off-site street team events to foster community relationships and attract new business opportunities. Collaboration and Communication: Maintain clear and consistent communication with all departments, providing detailed BEOs and attending weekly BEO meetings. Collaborate directly with various department managers to ensure seamless coordination and successful execution of events. Administrative Support: Answer general guest questions via phone, web chats, and emails, providing prompt and accurate information. Perform administrative tasks, such as checking attraction reservations, adjusting online reservations, filing event invoices, and other responsibilities as assigned by the Sales Manager. Requirements: High School Diploma or GED equivalent. Associate or Bachelor's Degree preferred. 1-2 years of experience in sales, event booking, and handling Banquet Event Orders (BEOs). 1-2 years of experience in the food & beverage and/or hospitality industry. Strong interpersonal skills and the ability to build rapport with clients. Proficient in all MS Office applications. Ability to calculate figures and amounts such as discounts, proportions, percentages, etc. Detail-oriented with strong organizational and time management skills. Excellent written and verbal communication skills. Professional and courteous demeanor, representing Apex Entertainment's commitment to exceptional service. Motivated team player with a proactive approach. Perks and Benefits: Join a dynamic and dedicated team that celebrates passion for fun, sales, and service. Competitive compensation and opportunities for growth within our organization. Health, Dental, Vision 401K (after 1 year) Free Attractions. 50% Off select food items. Enjoy a flexible schedule that allows you to balance work and play. Join us in creating unforgettable events and delivering exceptional guest experiences at Apex Entertainment. Be part of a dynamic team where your dedication and enthusiasm will contribute to the success of our sales initiatives. Apply now and embark on a rewarding journey with us!

The Event Coordinator supports the sales department in executing the important behind-the-scenes administrative functions that keep the Store functioning efficiently. Without this critical role, our efforts to provide “unreasonable hospitality” would be impossible. The Event Coordinator is responsible for supporting the sales department by way of completing administrative duties & confirmation calls to finalize event details. Additionally, the Event Coordinator participates in the exciting sales process and is responsible for a portion of booking our valuable social market. YOU WILL BE AN OUTSTANDING EVENT COORDINATOR IF: • You are friendly and demonstrate a “You Got It” attitude • You demonstrate good decision-making skills and can communicate effectively with guests, Sales Team and Management Team • You can communicate clearly and regularly with Operations, the Sales Team and guests • You can clearly verbalize guests needs to Operations and other Team Members • You have strong organization skills • You have strong verbal skills • You are able to analyze basic data to help Operations and the Sales Team with decision making • You can read and communicate in English ESSENTIAL DUTIES AND RESPONSIBLITES: • Go above & beyond to ensure the needs of each Special Events Guest are met, communicating all requests from host to ensure all contracts are updated accordingly. • Take RFP's and calls for social events, converting them to closed “won” business. • Conduct Site tours as needed. • Ensure accurate and prompt distribution of all paperwork for “pop up parties” working through management team to ensure they are staffed to support. • Provide administrative support to the Sales Department including follow up on calls/emails/tasks with Event Host after the sale is “closed won”, communicating to Operations any changes to BEOs or updated signed contracts. • Follow up on AR's, collect payment information, and close out any remaining balances. • Submit check requests/invoices as needed. • Ensure Operations has the most up-to-date BEO for each event. • Offer “upsell” opportunities to Event Hosts after sale is “closed won”. Because we expect you to “Act like you own it” your job includes everything listed above PLUS the ever popular “other” duties as assigned”. If you see a need, meet it; if you have an idea, share it; if you see a Team Member needing help, jump in and lend a hand. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. Salary Range: 18 - 22.5 We are an equal opportunity employer and participate in E-Verify in states where required.

Program/Department Responsibilities Assist in organizing, implementing and promoting assigned programs, special events and birthday parties. Be informed of all current and/or upcoming programs and special events in order to interpret YMCA membership and program information to members and potential members to increase their participation in each area. Assist programs and birthday parties with movement throughout facility as well as maintain a safe atmosphere for parties and programs. Facilitate birthday party games and program activities when needed. Adhere to YMCA emergency procedures, including notification of appropriate professional staff person(s). Ensure all requests, comments and/or complaints are immediately addressed by you, and referred to your supervisor and/or the appropriate staff person.

We are searching for a charismatic, innovative and strategic salesperson with great attention to detail and excellent computer skills. This position will help drive the following revenue centers: * Private Events & Catering for 34 Park Restaurant * Private Events & Catering for BOSA Restaurant Responsibilities include, but are not limited to: * Respond to event sales leads to provide complete proposals and close the sale. * Create event orders and communicate information to the events team. * Create extensive, organized, leads database of wedding planners, event planners, businesses, sporting events, sports organizations, festivals, breweries, wineries, charity events, etc. * Build door-to-door program to promote corporate catering and events. * Submit weekly sales reports showing outgoing sales efforts and results. * Consistently reach out to leads via email, phone and social media to introduce our private event options. * Develop and send marketing emails, mailers, and flyers. * Attend occasional events as needed. Requirements Requirements * Bachelors degree or equivalent * 1+ years of experience in hospitality or sales for small business. * Must have impeccable writing and communications skills, as well as excellence in Outlook and Microsoft Office Suite. * Experience in Constant Contact, Wix and Canva also helpful. * This individual should be an energetic, tech savvy, go-getter with some familiarity of the markets between Southern Maine and Southern Massachusetts. * Customer service expertise. * Candidate should be able to fully understand hospitality business model, customer base, and business processes. * Should also be comfortable making daily calls and spending a lot of time at a computer. * Robust organizational and time management skills. * Proficient in analytical, problem-solving, and organizational abilities. * Effective verbal and written communication skills. * High level of professionalism, positive attitude, behavior, and appearance. * Capability to work in a dynamic and fast-paced environment with multiple priorities. * Detail-oriented with a strong sense of professionalism and self-motivation. * Demonstrated commitment to compliance with all laws, regulations, and business ethics.

The Event Coordinator is highly motivated college graduate or someone with equivalent experience who has exceptional organizational skills and who thrives working as part of an Event Management team supporting the successful planning and execution of client programs. This role works closely with Event Managers and department leadership to provide logistical support, prepare materials, coordinate vendors, and assist with on-site operations. The ideal candidate is highly organized, detail-oriented, and enthusiastic about learning the DMC/event industry. As a key member of the team, the Event Coordinator is expected to embody the company's vision, values, and culture. This includes showing appreciation for leadership guidance and fostering a respectful and collaborative work environment. ESSENTIAL DUTIES AND RESPONSIBILITIES Program Support Understand event cycles and support Event Managers in: venue management, production coordination, transportation & staffing, vendor management, and site inspections. Participate in turnover meetings to ensure accurate transfer of program details from Sales and Design to Event Management. Assist in preparing materials for programs including manifests, scope of services, production schedules, invoices, menus and signage. Support program logistics, such as planning visits, transportation coordination, hospitality desk support, permitting, tour registrations, dine around reservations and vendor communication. Maintain accurate documentation of program details, including contracts, schedules, and vendor confirmations. May support Event Staff scheduling in some destinations. Administrative Support Follow and adhere to the company's processes and standards. Assist with data entry in platforms like Salesforce, SharePoint, ECS, or similar systems. Maintain organized electronic and physical program files. Provide scheduling and administrative support to Event Managers and adhere to all timing and financial deadlines. Assist with ordering program/office supplies. On-Site Event Support Participate in the setup and breakdown of events as needed. Assist with site inspections, walkthroughs, and client visits. Serve as on-site support for events as needed, managing assigned responsibilities such as guest check-in, staff coordination, or vendor assistance. Monitor timelines and troubleshoot as directed by team members. Work weekends and evenings as needed. Team Collaboration Attend internal meetings and team briefings. Communicate professionally with internal team members, clients, and vendors. Participate in the discovery of new vendors and assist with vendor management - onboarding paperwork, annual renewals and payments. Assist with field staff onboarding, scheduling, communication, payroll, training and uniform management if needed. Participate and assist with FAMs and hotel partner team outings. Event Staff and Contracted Event Manager Hiring If the destination does not have a Staffing Coordinator, conduct interviews with prospective Event Staff and Contracted Event Managers to assess qualifications and fit for the position, collect completed Employment Applications, and submit the Event Staff hiring request with all required information and documentation to Human Resources well in advance of the staff's first scheduled shift. Conduct I-9 document verification in person or via video call, and ensure all information is accurately entered on the I-9 form. Ensure clear front and back images of identification documents have been uploaded into onboarding packet. Submit and track E-Verify cases promptly following I-9 verification, resolving any issues as needed. Confirm Cohera Employment Offers are fully executed on the day of the I-9 verification meeting. Provide virtual or in-person technical assistance to Event Staff and Contracted Event Managers experiencing difficulties completing their onboarding packets, ensuring all required forms and information are accurate and complete. Monitor onboarding progress to ensure all steps are completed at least one (1) day prior to the individual's first scheduled shift. QUALITY OF WORK RESPONSIBILITIES Each employee at Cohera is expected to carry out all Quality of Work Responsibilities: to work as a productive team member, take initiative, act creatively, operate flexibly, and do everything with honesty, integrity, and with a focus on client satisfaction. Work well in a fast-paced team environment, be willing to help others, work overtime when required, and deliver quality service to our clients. Act in a self-starting way, make good independent decisions, and take steps to complete work within time parameters. Generate new and innovative ways to improve Cohera products and services. Recognize essential elements of a challenge and develop creative solutions. Respond quickly to changing circumstances, anticipate new developments where possible, be receptive to new ideas/methods. Act in a forthright way. Give and accept feedback constructively. Recognize and consider the client's expectations and needs, be willing to “do what it takes” to fulfill those expectations. Any other duties as assigned. JOB SCOPE This job has recurring work situations involving moderate degrees of discretion. The need for accuracy and effective utilization of accepted policies and procedures is high. Errors in judgment and execution will waste time and resources, adversely impacting unit performance. Employees operate independently but work is verified by supervision. COMPETENCIES/SPECIFIC EXPERIENCE OR TRAINING PREFERRED To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Experience Minimum of two year's work experience. Internship or project-based experience in event operations, event design, hospitality, or creative services a plus. Knowledge, Skills and Abilities Exceptional communication and interpersonal skills. Strategic thinker with the ability to translate vision into actionable plans. High proficiency in multitasking, decision-making, and navigating ambiguity. Skilled in relationship-building with clients, vendors, and internal stakeholders. Solutions-oriented with the ability to work independently and as part of a team. Ability to travel to other Cohera office locations by vehicle or airplane. Equipment and Applications Advanced proficiency in Microsoft Office Suite; adaptable to CRM and other software (e.g., Salesforce, Dayforce). Computer, phone, copiers, smart phones, tablets and other standard office equipment. JOB CONDITIONS The specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus. The noise level in the work environment is usually low. The physical demands described below are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the associate is: Frequently required to perform administrative and professional work using writing tools and electronic media. Required to be ambulatory to move around freely between buildings and between levels within buildings. Occasionally lift and/or move up to 30 pounds. Occasionally exposed to fumes or airborne particles and toxic or caustic chemicals associated with office work. DISCLAIMER This job description outlines the primary duties and responsibilities of the role as it currently exists. It is not intended to be a complete list of all tasks that may be assigned. From time to time, you may be asked to take on additional duties to support business needs and participation in such tasks will be discussed and agreed upon as appropriate. Acknowledgements: Cohera is an Equal Opportunity-Affirmative Action Employer / Disability / Veteran. Candidates who receive an offer of employment will be legally employed by 360 DG OCLA LLC dba 360 Destination Group until the organization transitions to Cohera LLC on April 1, 2026. Until that date, all employment-related documents including offer letters, agreements, and payroll records will reference 360 DG OCLA LLC dba 360 Destination Group. Upon transition, employment will transfer to Cohera LLC with no interruption to service, tenure, or benefits.

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview The Event Staff position is responsible for providing a safe and welcoming environment for all patrons and employees and filling multiple staffing posts that may vary from event to event. Event Staff are the first and last impression and front facing role to the guests for the venue, university, and clients. In this role, you will wear many different hats and have the potential to work in several different areas of the arena. These posts include but aren't limited to: ticket taker, usher, ADA Assistant, and providing exceptional general guest services. This role will pay an hourly rate of $18.50 Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching This position will remain open until April 10, 2026. Responsibilities Maintain consistent alertness and observation to surroundings Communicate efficiently at all times with necessary parties Provide Tsongas deliverables above guest expectation Assist with emergency and standard procedures and guest safety at all times Assist with resolving patron questions and concerns during events Maintain a positive disposition and asset to the team Qualifications Must be at least 18 years of age Ability to work independently and collaboratively Ability to communicate and comprehend English both verbally and in written form Must be able to stand for long periods of time Ability to carry out routine physical tasks (e.g.:walk, crouch, climb stairs, lift 10+ pounds, push a wheelchair, etc.) Ability to utilize necessary technology (e.g.: email, online scheduling, two-way radio, scanning devices, etc.) Able to perform basic visual and auditory functions Ability to perform in varying climates and settings (e.g.: temperature variances, lighting and sound variances, air quality differences, weather variances, etc.) Reliably work scheduled shifts Ability to work days, nights, weekends, and holidays as necessary Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Responsible for coordinating events, including planning menus, booking musicians, putting up decorations, ordering flowers, hiring bartenders, and ensuring the corporate event runs smoothly. Calculate budgets and ensure they are adhered to. Book talent, including musicians, bands, and disc jockeys. Select chefs or catering companies to prepare food for event.

Job Description We are seeking a dynamic, organized, and highly personable Events Coordinator & Firm Ambassador to represent our firm in the community, develop strong referral relationships, and oversee events that support brand awareness, client outreach, and community engagement. This hybrid role blends event management with relationship-building to generate opportunities that strengthen the firm's network and reputation. Key Responsibilities Event Planning & Execution Plan, coordinate, and execute firm-sponsored events, community outreach activities, and networking opportunities. Manage event logistics including venue selection, vendor coordination, permits, budgets, and timelines. Track attendance, gather feedback, and measure ROI for all events. Develop event themes and activations that reflect the firm's mission and values. Firm Ambassador Duties Act as a primary representative of the firm at community events, professional gatherings, and industry functions. Build and maintain relationships with referral partners, local organizations, nonprofits, and key community stakeholders. Identify and pursue opportunities to participate in speaking engagements, sponsorships, and community initiatives. Maintain an active presence in targeted communities to increase brand recognition and goodwill. Drive and maintain the branded company vehicle. Marketing & Outreach Collaboration Work closely with the marketing team to promote events and initiatives via digital channels, media outreach, and direct invitations. Assist in the creation of event materials, signage, and branded giveaways. Collaborate with attorneys and staff to identify opportunities for client and partner engagement. Data & Relationship Management Maintain a contact database of partners, vendors, and community leaders. Track relationship touchpoints and follow-ups to ensure consistent engagement. Monitor the success of outreach efforts and report results to leadership. Qualifications Bachelor's degree in marketing, communications, hospitality, or related field preferred. 2+ years of event coordination, marketing, community relations, or similar experience. Strong interpersonal and networking skills with the ability to connect authentically with diverse audiences. Excellent organizational skills and attention to detail. Ability to manage multiple projects simultaneously under tight deadlines. Proficiency in Microsoft Office Suite; familiarity with CRM software is a plus. Must be comfortable working evenings or weekends for events, as needed. Core Competencies Relationship-Driven: Able to build rapport quickly and sustain long-term partnerships. Organized & Proactive: Anticipates needs and addresses challenges before they arise. Professional & Personable: Represents the firm with integrity, warmth, and professionalism. Results-Oriented: Focused on creating measurable impact from events and outreach. Compensation & Benefits Competitive salary commensurate with experience. Paid time off and holidays. 401(k) plan. Professional development and networking opportunities.