Event coordinator jobs in Carmichael, CA - 89 jobs

Reports to: Managing Director of External Affairs Salary: $80k to $90k depending on experience Travel: 30-50% (heavier Apr-Oct; light/none Nov-Mar) Preferred Application Deadline: January 20th, 2026 Preferred Start Date: March 15th, 2026 Employment Status: Full-time About Blue Forest Blue Forest is a conservation finance non-profit founded in 2015 that is focused on advancing ecosystem restoration through scientific research, financial innovation, and collaborative partnerships. Since 2018, Blue Forest has managed investor capital through its flagship financial product, the Forest Resilience Bond (FRB), which deploys private capital to finance forest restoration projects to reduce the risk of catastrophic wildfires. More recently, Blue Forest has also established Blue Forest Asset Management (BFAM), an investment management platform connecting investors to compelling, mission-aligned opportunities in a broader set of asset classes beyond FRB projects, such as private equity and private credit investments. Blue Forest is made up of an interdisciplinary team of scientists, engineers, foresters, finance, and communications professionals committed to the mission: “To accelerate ecological restoration through conservation finance, enabling climate resilience for ecosystems and communities.” Employees at Blue Forest are: Committed to Continuous Learning Driven by Collaboration Thoughtful Innovators for Impact Grounded in Science Passionate about Restoring Earth's Ecosystems Position Summary Blue Forest is seeking a highly organized, detail-oriented, and creative Events Coordinator to join our growing team. This role is central to designing and executing meaningful events that strengthen donor and investor relationships, elevate Blue Forest's thought leadership in conservation finance, and foster collaboration across our staff and board. The Events Coordinator will manage a wide range of experiences - from donor dinners and field visits to major international convenings like NY/SF Climate Week and COP, to our annual staff retreat and board meetings. The ideal candidate is proactive, excels at planning and logistics, and is equally comfortable developing run-of-show scripts, writing talking points, coordinating with vendors, and setting up our leadership team for success on stage. A successful candidate brings the ability to shape the tone of an event - someone who understands how to create the right atmosphere by tailoring venue, content, speakers, etc to match the attendees' interests, expectations, and goals. This includes anticipating what different stakeholders need and curating agendas, materials, and messaging that is intentional, engaging, and aligned with Blue Forest's mission and values. Key to success in this role is: Exceptional attention to detail and planning, with flexibility and adaptability when things shift in the moment Ability to coordinate effectively across multiple departments, synthesize diverse perspectives into a cohesive strategy, and collaborate with individuals from varied functional areas - leveraging expertise to plan and deliver high-impact, well-executed events Strong written, verbal, and design communication skills Experience managing events that blend logistics, storytelling, and stakeholder engagement Strong communication skills and audience awareness, with the ability to shape content and context Job requirements Responsibilities & Duties 25% - Development Events Research, plan, and execute donor and investor stewardship events, including small-group dinners, salons, and multi-day field visits-in close partnership with the fundraising team Lead event design and atmosphere-setting, ensuring each experience reflects Blue Forest's mission, impact, and intended relationship outcomes, and is tailored to participant backgrounds, interests, and philanthropic or investment priorities Develop event strategies, agendas, collateral, talking points, and run-of-show documents that align messaging, content, and flow with attendee composition and event objectives Coordinate all event logistics, including venues, catering, vendors, transportation, RSVPs, accommodations, and speaker engagement Serve as the primary point of contact for event speakers and external participants Manage attendee communications before, during, and after events, and coordinate closely with the fundraising team to support stewardship and next-step follow-up Prepare briefing materials for Blue Forest leadership and Board members, outlining key attendees, objectives, and desired outcomes for relationship-building and stewardship 25% - Thought Leadership & Conference Events Direct Blue Forest's presence at major convenings (e.g., SF Climate Week, NY Climate Week, COP, SOCAP, Red Sky Summit) Identify priority audiences and stakeholders for each convening and develop engagement strategies aligned with organizational goals Secure and coordinate speaking roles, workshops, roundtables, and panels that position Blue Forest effectively with target audiences Lead speaker coordination, talking point and presentation development, and day-of management Prepare leadership with briefing materials on key attendees, partners, and prospective funders, including context for relationship-building and follow-up Collaborate with the Communications team on event promotion and external engagement Manage event logistics, including vendor contracts, catering, photography, and on-site coordination 15% - Company Team Retreat Support agenda development and team-building design Manage all travel, accommodation, and onsite logistics Coordinate external vendors for venue, catering, and activities 15% - Company-Wide Event Coordination & Systems Standardize event and travel processes across Blue Forest in partnership with the Accounting and Operations teams Establish a company-wide event and conference calendar Develop templates and systems for attendee research, briefing notes, run-of-show documents, and post-event follow-up Establish budget templates for each type of event and post-event expense reporting processes in conjunction with accounting. 15% - Project Development Site visits Support Project Development with site visit operationalization and logistics Work alongside the programs team to establish event framing, agendas, talking points, and post-visit communications that align with project and partnership goals Develop and/or modify (as needed) existing tools, templates, and workflows to streamline site visit planning Work with Project Development to conduct annual reflections/ lessons learned process and document findings; integrate learnings into overall site visit planning strategy 5% - Blue Forest Swag Design and oversee annual BF swag production Manage vendor relationships, staff sizing and selection, and partner gift coordination Desired Skills and Qualifications: 3-5 years of experience in event coordination and management, ideally with exposure to fundraising events, conferences, or speaker series Demonstrated experience preparing for events through attendee research, stakeholder mapping, and development of briefing materials to support relationship-building and strategic engagement Ability to partner with development, communications, and leadership teams to define objectives for events and translate those goals into agendas, messaging, and run-of-show plans Experience with event management platforms (e.g., Cvent, Luma) and CRM adjacent workflows Strong skills in vendor coordination, presentation and collateral development, and run-of-show planning Excellent written, verbal, and design communication skills, with the ability to tailor content and tone for diverse audiences Strong organizational abilities with attention to detail and the ability to manage complex, dynamic timelines across multiple concurrent events Comfortable working independently while collaborating across teams Experience with conservation, impact investing, and/or climate finance events (strongly preferred) Highly motivated and enthusiastic about traveling to remote, forested locations, with the adaptability to work effectively in areas with limited connectivity. Required: Valid driver's license and ability to drive Benefits 100% employer-paid health, dental, and vision coverage; subsidized coverage for dependents Access to a 401(k) retirement plan with a 5% employer match 4 weeks paid vacation and 17 paid holidays; paid sick time and volunteer time 3 months of paid family leave Employer-paid life and long-term disability insurance Access to Dependent Care FSA and Health FSA Public Lands Exploration stipend (reimbursements for visits to National Forests, county parks, etc.) Monthly Home Office stipend or co-working space provided Dependent care costs are subsidized for business travel Additional stipends for health & wellness, home internet, and cell service Financial support for professional development Additional Information Blue Forest is a fully remote company with staff located across all four continental U.S. time zones. While we value flexibility in work schedules, you should expect to have some overlap with Pacific Standard Time working hours in order to collaborate with partners and team members. Blue Forest also hosts an in-person team retreat each year. HOW TO APPLY To apply to this position, please submit a resume and cover letter for your application through Recruitee. People from historically underrepresented populations and candidates with non-traditional career paths are especially encouraged to apply. If participating in the interview process would require you to incur additional expenses to participate, such as childcare, please let us know, and we are happy to reimburse for reasonable expenses incurred up to $30/hour for twice the length of each interview in which you participate. There will be space to request this reimbursement upon offer of an interview. All done! Your application has been successfully submitted! Other jobs