Corporate Events Specialist
Event coordinator job in Carmel, IN
About the Role
We are seeking a highly organized, detail-driven, and energetic Corporate Events Specialist to manage and execute the end-to-end logistics for both high-profile investor relations events and internal employee events. This critical, hands-on role is responsible for translating event strategy and vision set by leadership into memorable, professional, and seamless experiences for our entire team, executive leadership, and both current and potential investors.
The specialist will be the primary point of contact for all event logistics, overseeing planning, coordination and on-site execution of a diverse portfolio of events, including:
External Stakeholder Events: High-class local investor functions and experiential investor events hosted in other states
Major Internal Events: Approximately five all-company events annually (~200 employees each).
Ad-Hoc Events: Various other meetings such as trainings, large company meetings, and executive/investor dinners.
This position requires strong negotiation skills, meticulous project management, and a dedicated focus on providing world-class service to both internal teams and external VIPs. This role operates with autonomy but has cross-functional support from Marketing, Investor Relations, and Operations. As our event strategy evolves, this role will help implement consistent planning timelines and processes for scalability.
Key Responsibilities
1. Planning, Sourcing & Budgeting
Venue & Vendor Management: Lead venue sourcing and site inspections for all major off-site events, including the Investor Events, Annual Conference, and Christmas Party.
Contract Negotiation: Negotiate and manage all vendor contracts (including, but not limited to: venues, AV, catering, and entertainment) ensuring adherence to budget, and approval by legal and other necessary stakeholders. Ability to make logistical and vendor decisions within approved budgets and guidelines.
Budget Management: Develop, track, and reconcile detailed event budgets, monitoring expenses and optimizing vendor costs.
Timeline Development: Create comprehensive, multi-year, and granular event timelines and checklists to ensure all deadlines are met, including a yearly event calendar for internal visibility.
2. External & Investor Events Management
High-Profile Event Planning: Plan and execute high-net-worth investor events, in premium and experiential settings. This includes managing all logistics for experiential events in other states and local executive dinners.
Executive Coordination: Coordinate directly with Executive Leadership and the Investor Relations team regarding sensitive guest lists, secure content delivery, and ensuring strict brand alignment.
Registration & Invitations: Design and manage electronic invitation campaigns, track RSVPs, and coordinate all registration needs, such as name tags and on-site check-in processes.
3. Internal Event Execution & Logistics
Registration & Invitations: Design and manage electronic invitation campaigns, track RSVPs, and coordinate all registration needs, such as name tags and on-site check-in processes.
On-site Management: Serve as the primary point of contact for all vendors and internal staff on the day of the event. Manage all logistics on-site, including setup, flow, technical needs, and breakdown for large employee events.
Seating & Floor Plans: Create detailed seating charts, floor plans, and run-of-show documents for all events.
Ad-Hoc Event Support: Oversee logistics for general company events as needed, including trainings, large company meetings, and internal executive gatherings.
4. Post-Event & Administration
Wrap-Up: Conduct post-event analysis, reconcile all final invoices, gather internal feedback, and create comprehensive reports for executive review.
Documentation: Maintain a centralized database of preferred vendors, event contracts, and historical event data.
Internal Coordination: Work closely with Executive Assistants, IT, and internal communications teams to ensure all event needs (presentations, speakers, communications) are integrated.
Success
Success in this role is measured by:
High-quality execution and qualitative and quantitative positive feedback from attendees and leadership.
Adherence to approved budgets and timeline milestones.
Meeting cost per attendee goals.
Effective vendor relationships and documented cost savings.
Implementation of repeatable, efficient planning processes (event playbooks).
Qualifications
Required
Located in or willing to relocate to the Indianapolis, IN area.
Minimum of 3+ years of professional event planning experience, ideally in a corporate or B2B environment. Demonstrated experience managing high-profile, executive, or external stakeholder events (such as investor relations events) is mandatory.
Proven track record of managing large-scale events (200+ attendees) from conception through execution and wrap-up.
Exceptional skills in contract review, vendor negotiation, and budget management.
Proficiency with event technology (e.g., electronic invitation/RSVP platforms, seating chart software, Microsoft Office/Google Workspace).
Ability to work flexible hours, including early mornings, late evenings, and occasional weekends, as dictated by the event schedule. Major events will require on-site coordination outside regular business hours.
Preferred
Experience planning multi-day conferences and out-of-state events.
Bachelor's degree in Hospitality, Communications, Marketing, or a related field.
Marketing Coordinator
Event coordinator job in Saint John, IN
Great news! Schillings is currently looking for a Marketing Coordinator to work closely with our Marketing and HR Departments. This position will be full-time at our Saint John, IN location Monday through Friday.
Marketing Coordinator
Department: Marketing
Reports To: Marketing Manager
Location: St. John, IN (with activities at Mokena, Valparaiso, and Cedar Lake locations)
Position Summary:
The Marketing Coordinator supports the execution of marketing strategies and campaigns across multiple channels, with a focus on social media, event coordination, vendor relations, and promotional materials. This role is also responsible for overseeing daily workflow within the creative team by delegating tasks to graphic design and video staff, ensuring project timelines are met, and maintaining organization within the marketing ticketing system. The position is integral to maintaining brand consistency, driving engagement, and supporting both internal and external events for Schillings.
Key Responsibilities:
Creative Team Management & Workflow Coordination
Delegate daily and weekly tasks to the graphic design and video teams based on project priorities and deadlines.
Monitor marketing tickets submitted by internal departments, assign projects, track progress, and follow up on overdue or unresolved items.
Maintain organization within the ticketing system by closing completed tasks, updating statuses, and ensuring proper documentation.
Serve as a primary communication point between departments and creative staff, ensuring clarity on project requirements, timelines, and deliverables, while reviewing final outputs for brand consistency and quality.
Social Media Management
Develop and schedule social media content for Facebook, Instagram, YouTube, and TikTok.
Highlight products, employees, new stock, company culture, and showroom features, while engaging with comments, direct messages, and tags.
Ensure all media assets meet platform requirements and proper export settings.
Event Coordination
Organize and execute contractor cookouts and employee events across multiple locations.
Handle vendor selection, food ordering, logistics, flyer creation, print quantity management, signage placement, and event communications.
Collaborate with HR on employee engagement activities and maintain records of all events.
Promotional Materials & Branding
Update and maintain social media headers, website banners, and email signatures for campaigns and events.
Work with graphic designers to create artwork for billboards, vehicles, merchandise, and promotional items, while managing vendor communications and approvals.
Track inventory and coordinate orders for branded clothing and promotional goods.
Digital Signage & LED Management
Design and update LED signage content using specified software and ensure proper scheduling and override procedures.
Budget & Vendor Relations
Manage co-op funds and budgets for marketing initiatives, liaise with vendors for quotes and approvals, and maintain accurate records of expenditures, deliveries, and invoices.
Qualifications:
A bachelor's degree in Marketing, Communications, or a related field is preferred.
1-3 years of experience in marketing, event coordination, or social media management is recommended.
Experience managing creative workflows is a plus.
Candidates should have strong organizational skills, communication abilities, proficiency with social media platforms, and familiarity with design tools such as Illustrator or Canva.
The ability to multitask and collaborate across departments is essential.
Additional Information:
This position requires occasional travel between company locations and flexibility to support events outside of standard business hours.
Benefits:
Competitive pay
Medical, Dental, Vision
Life insurance & short-term disability
401k with profit sharing
PTO & Paid Holidays
Sponsored lunch events
Company discounts
MISSION - Give our customers what they want, on time and error-free
Schillings provides equal employment opportunity to all individuals regardless of their race, color, religion, national origin, ancestry, military status, unfavorable discharge from military status, sex, marital status, disability, order of protection status, age, sexual orientation, pregnancy, or any other characteristics protected by federal, state, or local laws. Schillings is a drug-free workplace.
Event Manager
Event coordinator job in Indiana
Extra Curricular Activities (ECA)
Date Available: 25-26 Season
Closing Date:
Until Filled
ANNUAL STIPEND AMOUNT: $947
SCHOOL YEAR: 2025-2026
PHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly required to sit, stand and use hands to handle or feel objects, tools, or controls and talk or hear. The employee frequently is required to walk, reach with hands and arms, climb, balance and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance, vision, color vision, peripheral vision, depth perception, and the ability to focus.
Avon Community School Corporation does not discriminate on the basis of race, religion, color, sex, national origin, age, disability, sexual orientation, genetic information, or veteran status in admission to its programs, services, or activities, in access to them, in treatment of individuals, or in any aspect of their operations. The Avon Community School Corporation also does not discriminate in its hiring or employment practices.
This notice is provided as required by Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990. Questions, complaints, or requests for additional information regarding these laws may be forwarded to the designated compliance coordinator.
Ms. Kristin Williams
Director of Human Resources
7203 E. US Highway 36
Avon, IN 46123
**************
Marketing Event Planner
Event coordinator job in Chesterton, IN
MARKETING EVENT PLANNER
Department: Marketing
Reports To: VP of Marketing
M7
FLSA Status: Exempt
If you enjoy managing events that bring people together to collaborate, build relationships, educate, and INSPIRE - Starin is the perfect match!
Starin is hiring a Marketing Event planner that will not only lead the strategy and planning of events but will be an integral part of the Starin team as we expand and grow.
Role and Responsibilities of a Marketing Event planner
Lead the strategy and execution of events and event logistics including tradeshows, on-site trainings, regional shows, and virtual events whether Starin is hosting or exhibiting.
Create a unified brand experience across all events including pre- and post-event communication to on-site experience.
Forecast and manage event budgets and timelines with the ability to communicate needs and status to key stakeholders proactively.
Build and maintain relationships with internal stakeholders, sponsor partners, and marketing suppliers.
Work closely with internal and external stakeholders to ensure successful event execution.
Manage event site selection including location, venue, catering.
Set event KPIs and objectives and method to measure, track, and report on ROI of events. Use this data to optimize event performance and drive continuous improvement.
Develop, document, and implement standardized operating procedures for event planning and execution.
Education, Experience, and Core Competencies (Knowledge, Skills, and Abilities) Required:
Bachelor's degree or equivalent experience in a related field
5+ years of direct experience in events management within the B2B industry
Strong collaboration skills
Must be self-motivated and highly detailed, a self-starter with the ability to initiate and lead projects and programs.
Experience in managing both on-site and virtual events
Strong organizational and project management skills
Ability to multitask and adapt to change in a fast-paced environment
Ability to travel and manage events onsite within the US
Experience managing event-related vendors to product successful events
Physical Demands:
Ability to work at a fast pace and maintain accuracy
At times move samples, video equipment and products up to 50 pounds
Work Environment
Primarily an indoor working environment
The work environment requires at times long work days and weekend work
Career Path:
There are various career paths that can be followed. The Marketing Event planner could stay at the same level and take on more responsibilities. The Marketing Event planner could move into sales, business management, or additional management roles within Starin. All Associates are encouraged to have discussions with their Supervisor and the Human Resources Manager to view job descriptions and requirements for career advancement.
Auto-ApplySpring: Event Coordinator
Event coordinator job in Indiana
Athletics/Activities/Coaching
Date Available: Spring 2026
Contact: Rob Seymour, Athletic Director, Fishers High School
**********************
Attachment(s):
Job Description
Easy ApplyEvent Staff
Event coordinator job in Evansville, IN
Event Staff will greet patrons, check tickets, direct patrons to areas in the venue and be responsive to patron needs and behavior. Essential Duties and Responsibilities include the following. 1. Projects professional appearance and manner. 2. Performs customer service duties: offering directions to various points of interest, including seats, restrooms, and concessions.
3. Scans tickets and provides data for Drop Count to the Box Office Manager.
4. Assists patrons to their proper seats and answer any questions.
5. Secures door entrances and exits.
6. Secures mixer, barricade, and helps with clearing and controlling aisles.
7. Keeps aisles and other areas clear.
8. Assists in inspection of items prohibited into the venue.
9. Monitors patron access areas and reports potential hazards to appropriate personnel.
10. Keeps unauthorized persons out or restricted areas.
11. Helps enforce venue policies/procedures.
12. Aids with patrons in emergency situations.
13. Other duties may be assigned.
Other Duties as required
1. Checks out/in uniforms and equipment.
2. Scans tickets and provides data for Drop Count to the Ticket Office Manager.
3. During events, monitors seating issues and reports problems to Operations Supervisor.
4. Helps strike chairs after events for special events.
5. Help clean up seated areas as needed.
6. Complete incident reports as required
7. Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES
None. QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires excellent skills in customer relations, communications and problem solving
* We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
Training and Event Coordinator - Evansville, IN
Event coordinator job in Evansville, IN
Love Your Mondays again! Join the Future of Connectivity with Metronet and Vexus! Are you ready to launch your career with one of the nation's fastest-growing fiber-optic powerhouses? Welcome to Metronet and Vexus, where we don't just build networks; we build communities.
Recently, Metronet acquired Vexus, and effective January 1, 2025, all Metronet and Vexus associates will be combined into one organization: Metronet. The Vexus brand will remain during the transition.
Training and Events Coordinator
As a Training and Events Coordinator will manage the logistics, communication, and provide support for internal trainings and for department or company events. The coordinator will be one of the first points of contact for training questions and requests and will be expected to provide a high-level of customer service. The coordinator will strive to support in-person events and serve as a producer for virtual events.
ESSENTIAL JOB FUNCTIONS:
* Coordinate end-to-end logistics for both virtual and in-person training sessions and corporate events (leadership development, new hire training, technical training, team meetings, and company meetings) including but not limited to, scheduling, venue coordination, catering, technical setup.
* Provide customer service support by communicating training information to Associates and answering associate questions
* Assist in creating materials and updating current materials (materials can include communications, handouts, PowerPoints, eLearning, evaluations of training, promotional materials, etc.). Collaborate with appropriate teams to ensure updated training documents are organized and distributed as needed.
* Collaborate with outside departments or external partners to assist with finding resources and coordinating events. This includes sourcing and managing vendors for materials, catering, equipment, and other event essentials.
* Serve as a virtual producer and technical support for virtual meetings as needed in Teams or other platforms. Producing includes, but is not limited to: answering questions, monitoring breakout rooms, controlling polling, and troubleshooting as needed.
* Collect feedback and metrics post-event to enable continuous improvement in training and event delivery.
* Maintain training records for associates and content in the Learning Management System.
* Recommend new approaches and procedures to continually improve the efficiency of processes and services performed.
* Communicate, facilitate, and champion departmental programs and company-wide initiatives to provide training and material support. Serve, contribute, or lead on cross-functional project teams.
* Serve as back up to all training functions as needed.
* All other duties as assigned
JOB QUALIFICATIONS AND REQUIREMENTS:
* Bachelor's degree in human resources, Business Administration or related discipline.
* Proficient use of MS Outlook, Word, Excel, and PowerPoint.
* Excellent written and verbal communication skills, an effective and active listener and have effective interpersonal, persuasive, and analytical skills.
* Must be legally authorized to work in the U.S.
ADDITIONAL JOB REQUIREMENTS:
* Demonstrated ability to work independently with minimal supervision and to successfully complete multiple tasks in required time frames.
* Exceptional follow-through and attention to detail. Timely and accurate execution of requests and responsibilities.
* Excellent time management and organization skills. Must have the ability to multi-task and work in a fast-paced environment, re-prioritize based on business demands coupled with a strong sense of urgency.
* Ability to effectively manage multiple priorities and use good judgment regarding confidentiality.
* Is self-directed and motivated. Take initiative to identify and anticipate needs and make recommendations for implementation.
* Less than 10% travel required to support training, AR, and events as needed.
Join us and find out what it means to love your career!
At Metronet, we are committed to delivering cutting-edge technology combined with exceptional customer care. Our 100% fiber-optic technology ensures that we provide our customers with some of the fastest internet speeds in the world. As industry leaders in fiber-to-the-premise TV, voice, and internet services, we're not just focused on expanding our networks-we're focused on enriching the lives of those we serve.
We value our associates because they are the cornerstone of our success. By joining the Metronet family, you're stepping into a rewarding career in technology with a company dedicated to your growth and success. We're in it to win it, and a key part of our strategy is to strengthen our business-to-business technology sales team with talented and hard-working individuals who aspire to be the next generation of technology leaders.
Recognized as one of the Best Places to Work, we offer a competitive total compensation package, including 80% of medical premiums paid by the company, company-paid disability and life insurance, and a 401(k)-company match with immediate vesting. Plus, enjoy discounted services within our coverage areas and thrive in a locally owned, friendly, and fun atmosphere.
Discover more with Metronet - a company where your success builds stronger communities, and your future is limitless.
Metronet is an equal opportunity employer. We will not discriminate against any applicant or employee on the basis of sexual orientation, gender identity, race, gender, religion, age, national origin, color, disability, or veteran status. EOE/Minority/Female/Disabled/Veteran
#LI-AF1
Sales and Events Coordinator
Event coordinator job in Indianapolis, IN
Are you an outgoing go-getter with a passion for conservation and a knack for making every interaction memorable? The Indianapolis Zoo is searching for a motivated Sales and Events Coordinator to support our events team and help bring extraordinary experiences to life in the heart of the Zoo. As part of the Sales team, this role is instrumental in promoting the Zoo's mission to protect nature and inspire people to care for our world. The successful candidate will have a polished, professional image, a very outgoing personality, and a drive to succeed as part of a goal-driven team. Experience in event management, email-driven marketing, the hospitality industry, or a related field is preferred, but not required.
What You'll Do
* Create and manage monthly email campaigns.
* Serve as Event Manager for quarterly prospecting events.
* Track incoming data of surveys, leads, office purchases, etc.
* Manage ordering, packaging, and delivery of promotional materials.
* Participate in the weekend event duty rotation as event lead.
* Oversee purchasing and implementation of event-support software, such as photo booth programs.
* Lead weekly Events Meetings to communicate event details to Zoo and catering staff.
* Conduct on-site prospect/client tours as needed and assist with on-site promotions.
* Create, implement, organize and communicate various project details to the team.
What We're Looking For
* Bachelor's degree, preferably in Marketing or Hospitality, is desired.
* Indiana Driver's License (or ability to obtain one), and a driving record that is deemed insurable by the Zoo's insurance carrier.
* Excellent written, verbal communications and presentation skills are required.
* Extremely organized, deadline and detail driven, and able to manage multiple projects simultaneously.
* Intermediate knowledge of Microsoft Word and Microsoft Outlook, and intermediate knowledge of Excel.
Why the Indianapolis Zoo?
Join a mission-driven team where your organization, enthusiasm, and relationship-building skills help create unforgettable experiences. As a unique institution accredited as a zoo, aquarium, and botanical garden, the Indianapolis Zoo provides an inspiring environment for collaboration, guest service, and advancing our conservation mission.
How to Apply:
Submit your resume, cover letter, and salary requirements.
Apply online today and help us amplify the voice of conservation.
Employment at the Indianapolis Zoo is contingent upon the successful completion of pre-employment testing including a background check, motor vehicle check (if applicable) and a drug test.
Event Contractor - Live Sports Production
Event coordinator job in Fort Wayne, IN
WHO (Event Contractors) If you value: FLEXIBILITY - Events typically take place during the weekends (which may include Thursday or Friday set up days.) As an independent contractor, you set your schedule - you choose which event(s) to accept! EXCITEMENT - You will attend some of the top sports venues in your state. Never a dull moment! You may even be invited to travel to top tournaments. NEW TECHNOLOGY - Hands-on experience with the latest streaming software and technology!SUPPORT - We want to see you succeed by providing the tools and resources of Best To-Dos and Practices for the field.
WHAT (Contract Services Needed)
TRACK - Receive and handle all event equipment, including camera gear & marketing assets.EXECUTION - Set up BallerTV's streaming system (filming equipment) at each court (or field). Move safely, be efficient and maneuver with a sense of urgency throughout your workday.MONITOR - Ensure each game's stream is steady and consistent. Operate and troubleshoot equipment and technology, maintain communication with the BallerTV team throughout the event. ENJOY - Watch live sports while working! How cool is that?FLEXIBILITY - This role is a part-time, weekend contractor position. Some events start as early as 6AM and run as late as 10PM. You may be asked to travel up to 40 miles one way.
PAY
- Rates vary depending on the area and will be at least $16 an hour.
Please note: Daily Shifts can be over 12 hours long. A weekend tournament (Fri, Sat, Sunday) can be over 30 hours of work. It is not for everyone and requires you to be on your feet and lift heavy objects.
BALLERTV'S STORY Do you believe in underdog stories or game changing moments?
BallerTV is a venture-backed startup, building the world's largest sports network from the ground up! In 2021, BallerTV live-streamed over 350,000 youth tournaments! Similar to the early days of ESPN, BallerTV is rapidly expanding the spectrum of sports coverage and changing the landscape of sports broadcasting!
Required QualificationsMust be 18 years of age Must complete a pre-event background check Must be familiar with iOS devices and products Must be personable and professional at all times Must have the ability to multitask with a strong attention to detail Must possess a positive winning attitude
Preferred QualificationsExperience in (live) event production, sports, or any customer facing position is a plus!Knowledge, interest, and experience within grassroots soccer, lacrosse, basketball, volleyball, football and/or wrestling is a plus!
Having a current and valid Driver's license to receive and transport event equipment.
Job Type: Weekend Work - ContractVisit **************** for more information.
Auto-ApplyEvent Coordinator- The Arena at Innovation Mile
Event coordinator job in Noblesville, IN
It's fun to work in a company where people truly BELIEVE in what they're doing!
We're committed to bringing passion and customer focus to the business.
REV Sports Management is looking for a Event Coordinator to join our team! The Event Coordinator supports the planning and execution of events at The Arena at Innovation Mile. This role manages event logistics from initial client meetings through final billing, serving as a key liaison between clients, internal departments, and vendors. Responsibilities include coordinating schedules, communicating event requirements, maintaining event files and calendars, and supporting public events. The position requires strong communication, organization, and problem-solving skills, with the ability to work independently in a fast-paced, deadline-driven environment.
ESSENTIAL FUNCTIONS OF THIS POSITION INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:
Manage all pre-event and onsite communication to ensure seamless event execution.
Establish staff schedules, task assignments as well as equipment allocation to ensure conformance with departmental objectives and goals.
Collaborate with internal teams and clients to define event goals, objectives and specific implementation plans.
Maintain event calendars and databases to support long-term planning and operational efficiency.
Build strong, professional relationships that support clear, consistent, and courteous communication with clients and partner organizations.
Cultivates strong client relationships, updates guest history to enhance service and repeat business, and partners with the REV Entertainment Sales Department to generate new revenue.
Serves as a liaison and client representative to provide planning, implementation, and delivery of all assigned events at The Arena at Innovation Mile.
Creates and follows through on events from initial client meetings, preparation of client estimates, and rental agreements through final billing. Oversees third-party vendors to ensure quality product and events for clients.
Coordinates event schedules with contracted security/staffing companies, provides guidance, and supervision during events and follows up after all events to ensure proper billing.
Communicates all event requirements (staffing, set-up, etc.) to appropriate departments.
Creates and maintains event files; creates and distributes Event Memos for all events.
Conducts facility tours for prospective clients; assists with general tours as needed.
Provides general event support for ticketed public events as needed.
Other duties as assigned.
PREFERRED QUALIFICATIONS:
Bachelor's degree preferred.
1 - 2 of experience in events or a related field.
Strong proficiency in Microsoft Office, event management platforms, and CRM software.
Exceptional verbal and written communication skills.
Proven ability to problem-solve and work independently in a fast-paced, multitasking environment with multiple deadlines.
Strong time management, leadership, and decision-making abilities.
Excellent organizational, planning, and project management skills.
Experience with concerts or live event production preferred.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the job.
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
Auto-ApplyMeeting & Event Planner, Attendee Recruitment & Engagement
Event coordinator job in Indianapolis, IN
_This position is remote and can be based anywhere within the United States. Candidates must be able to work EST or CST business hours._ **_What Meetings and Events contributes to Cardinal Health_** Meetings and Events is responsible for the development, planning and implementation of internal and external meetings, events, and trade shows aligned with strategic business and brand objectives.
**_Job Summary_**
The **Meeting & Event Planner, Attendee Recruitment & Engagement** will work closely with Meeting Managers, Pharmaceutical clients and Healthcare Professional partners, assisting in the successful execution of both promotional and consulting activities, and is particularly responsible for working with our database and project managers to create invitation lists and manage outreach to our applicable audience for each event as well as maintaining tracking spreadsheets and providing status reports. This position will serve as the attendee recruitment lead for Meetings and Events.
**_Responsibilities_**
+ Create attendee recruiting strategy for assigned projects
+ Manages recruiting efforts per guidelines identified by the project manager and client.
+ Work with senior team members to generate applicable invitation lists for each event.
+ Adherence to compliance regulations, i.e. debarment rules, repeat rules, etc.
+ Participate in internal and external meetings on a weekly basis
+ Work in CVENT to track incoming registrations and manage the registrant approval process
+ Work in CVENT to run registration reports and disseminate to the appropriate distribution list.
+ Assist in onsite attendee support at assigned events.
+ Work with meeting managers on collection and tracking of contracts and W9s and monitoring compliance to all guidelines.
**_Qualifications:_**
+ Bachelors degree in a related field, or equivalent work experience, preferred
+ 3+ years' experience in related field, preferred
+ Previous experience working with HCPs preferably with and oncology and/or rheumatology focus
+ Experience in event marketing, event planning, or audience recruitment, preferably in the healthcare or life sciences industry, highly preferred
+ Experience working with event management systems (CVENT) and with CRM systems
+ Strong Excel experience preferred (Vlookups, etc highly preferred)
+ Strong project management and organizational skills
+ Strong written and verbal skills
+ Ability to work in a fast-paced, demanding environment
+ Ability to travel up to 35% (approx 1x per month for a few days)
**_What is expected of you for success in your role:_**
+ Manages invitation process for assigned events.
+ Attends internal planning and strategy calls and provides regular registration updates.
+ Demonstrates strong interpersonal skills and serves as a strategic advisor to invitees.
+ Utilizes software to track registrations, responses and other information for meetings & events.
+ Translates the goals and objectives of customers into an applicable target invitation list.
+ Adheres to and communicates established compliance guidelines for all attendees.
**Anticipated salary range:** $67,500 - $90,000
**Bonus eligible:** No
**Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being.
+ Medical, dental and vision coverage
+ Paid time off plan
+ Health savings account (HSA)
+ 401k savings plan
+ Access to wages before pay day with my FlexPay
+ Flexible spending accounts (FSAs)
+ Short- and long-term disability coverage
+ Work-Life resources
+ Paid parental leave
+ Healthy lifestyle programs
**Application window anticipated to close: 12/29/2025** *if interested in opportunity, please submit application as soon as possible.
_**The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity._
_Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._
_Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._
_To read and review this privacy notice click_ here (***************************************************************************************************************************
Event Coordinator (Part-Time)
Event coordinator job in Lebanon, IN
Who We Are: We believe a workplace food program is something employees should love and look forward to every day. Powered by technology and a network of over 2,000 restaurants, Fooda feeds hungry people at work through our ongoing food programs located within companies and office buildings. Every day, each Fooda location is served by a different restaurant that comes onsite and serves fresh lunch from their chef's unique menu. Fooda operates in over 20 major US cities and continues its expansion across the United States. Eight out of ten employees believe Fooda is one of their company's top perks.
Fooda is currently recruiting for a part time Event Coordinator in our Lebanon market. This is an excellent opportunity for candidates with a hospitality or events background who are eager to learn about food service, work with great customers, and support a broad network of excellent local restaurants.
What You'll Be Doing
* Support Fooda events in a variety of capacities, including: being onsite to set-up, tear down, clean equipment and site areas, problem-solve, and ensure high quality set-up and customer experience
* Gain competency with Fooda's technology and standard operations procedures
* Problem-solve for issues such as incorrect orders, late deliveries, late restaurant arrivals, or incorrect email communication
* Troubleshoot technical issues with point-of-sale (POS) system, onsite technology, and TV menu boards
* Conduct onsite Fooda promotions and mobile app coaching
* Provide real-time onsite customer service to resolve issues promptly directly with the consumer
* Facilitate audits of restaurant event set-up to ensure consistency and high quality
* Escalate issues to Operations Manager when necessary to keep them informed or help problem solve
* Critical hours are over lunch Monday - Friday (10 am - 2 pm) but responsibilities may span 8am-4pm, depending on the market and need
Who You Are:
* You love building relationships with customers and enjoy customer service
* You are friendly, high energy and love interacting with other people
* You are savvy with technology and will be comfortable in a fast-paced start-up
* You are resourceful, exhibit grace under pressure, and know you're capable of finding solutions
* You are a strong communicator and self-starter
* You are organized and detail oriented. Type-A personality is a plus!
* You're someone who knows the local territory and gets around efficiently in your own car
* You're looking for a steady part-time job (between 12 - 15 hours per week) during regular business hours and value flexibility
* Prior catering or serving experience strongly preferred
What We'll Hook You Up With:
* Competitive wages
* 401k Retirement Savings Plan with company match
* Long-term opportunities for advancement within Fooda
* Networking opportunities for work or career with local restaurants
* A fulfilling, challenging work experience and free food!
Must be authorized to work in the United States on a full-time basis. No phone calls or recruiters please.
Events Coordinator
Event coordinator job in Goshen, IN
Store - GOSHEN, INPlan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service by helping customers shop at our store and find what they're looking for. Ensure all customers receive a fast and friendly checkout experience. Complete operational tasks including truck unload, merchandise duties, and maintaining store recovery standards as needed to deliver our Brand Promises.
Event Coordination
Plan and coordinate multiple events at once including children's birthday parties and other craft classes or events.
Engage with clients of all ages, from 4 to 94+, by creating an environment of fun and creativity.
Demonstrate and instruct party participants in the completion of craft projects, perform face painting and other activities.
Facilitate and implement party add-ons such as goody bags, balloons, etc. to company standards.
Communicate events with clients and store team members.
Complete administrative tasks such as answering emails, making phone calls, and completing paperwork as needed.
Adjust plans and events based on client's feedback and needs.
Create backup or emergency plans to be executed as needed.
Ensure client satisfaction for scheduled events.
Uphold the company's cleanliness and safety standards. Set up, break down, and clean before and after each event.
Customer Experience
Help customers shop, locate products, and provide them with solutions.
Provide fast and friendly check out experience.
Engage customers on benefits of Rewards program and Private Label Credit Cards and complete enrollments.
Educate customer on Voice of Customer (VOC) survey.
Assist with Omni channel processes, including Buy Online Pickup in Store (BOPIS) and Ship From Store (SFS)
Participate in the truck un-load, stocking and planogram (POGs) processes.
Complete merchandise recovery and maintenance.
Perform Store in Stock Optimization (SISO) and AD set duties as assigned.
Support shrink and safety programs
Adhere to Standard Operating Procedures (SOPs) and Company programs to ensure compliance with applicable laws and requirements; execute Company policies and standards.
Interact with others in an accepting and respectful manner; remain positive and respectful, even in difficult situations; promote commitment to the organization's vision and values; project a positive image and serve as a role model for other Team Members
Cross trained in Custom Framing selling and production.
Participate in daily store cleanliness activities including (but not limited to) sweeping, vacuuming, dusting, and maintaining cleanliness of restrooms
Other duties as assigned
Preferred Knowledge/Skills/Abilities
Preferred Type of experience the job requires
Energetic and enthusiastic and personality.
The ability to handle job stress and interact effectively with others, including guests of all ages and co-workers, are essential functions of the job.
Must have excellent people skills.
Must have experience working with children and children's events.
Must have good communication skills including written, verbal, and nonverbal communication as well as listening skills.
Must have organizational skills, interpersonal skills, and creative problem-solving skills.
Retail and/or customer service experience required
Physical Requirements
Work Environment
Ability to remain standing for long periods of time.
Ability to move throughout the store.
Regular bending, lifting, carrying, reaching, and stretching.
Lifting heavy boxes and accessing high shelves by ladder or similar equipment
If you need help performing these essential functions of your job, please contact your supervisor so that we may engage in the interactive process with you to determine if a reasonable accommodation is available.
Public retail store setting taking care of our customers; all public areas are climate controlled; some stock rooms may not be climate controlled; some outdoor work if assigned to retrieve shopping carts or while unloading trucks; Frame shop contains glass cutter and heat press; work hours include nights, weekends, and early mornings
Applicants in the U.S. must satisfy federal, state, and local legal requirements of the job.
At The Michaels Companies Inc, our purpose is to fuel the joy of creativity. As the leading creative destination in North America, we operate over 1,300 stores in 49 states and Canada and online at Michaels.com and Michaels.ca. The Michaels Companies, Inc. also owns Artistree, a manufacturer of custom and specialty framing merchandise, and MakerPlace by Michaels, a dedicated handmade goods marketplace. Founded in 1973 and headquartered in Irving, Texas, Michaels is the best place for all things creative. For more information, please visit ****************
At Michaels, we prioritize the wellbeing of our teams by providing robust benefits for both full-time and part-time Team Members. Our benefits include health insurance (medical, dental, and vision), paid time off, tuition assistance, generous employee discounts, and much more. For more information, visit mikbenefits.com.
Michaels is an Equal Opportunity Employer. We are here for all Team Members and all customers to create, innovate and be better together.
Michaels is committed to the full inclusion of all qualified individuals. In keeping with this commitment, Michaels will assure that people with disabilities are provided reasonable accommodations. Accordingly, if a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the job, and/or to receive all other benefits and privileges of employment, please contact Customer Care at ************** (1800-MICHAEL).
EEOC Know Your Rights Poster in English
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Auto-ApplyEntertainment/Special Events
Event coordinator job in Columbus, IN
Job Details Entry Columbus, IN Undisclosed N/A Undisclosed Undisclosed $9.
00 Undisclosed Undisclosed Undisclosed
Event Manager | Full-Time | Terre Haute Convention Center
Event coordinator job in Terre Haute, IN
Oak View Group
Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.
Position Summary
The Event Manager will manage every aspect of their assigned events from the advance planning stages through the end of the event. He/she will create event plans and diagrams, guide clients through the planning process and execution of the event. The Event Manager is responsible for ensuring overall customer and attendee satisfaction and experience.
This role pays an annual salary of $44,000-$46,500
Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays)
This position will remain open until November 14, 2025.
About the Venue
The Terre Haute Convention Center opened in the spring of 2022. It offers more than 12,000 sq. ft. of flexible ballroom space with the ability to seat up to 1000 attendees for a large general session or 700 for a formal dinner. With the flexibility of the space, planners have the ability to host a full conference with meals and breakout sessions. The convention center will have on-site catering, audio-visual services, professional event staff and event planning, and first-class service. Attendees from the region and afar will enjoy the convenience of the connected hotels and parking garages, making location and ease for guests more than ideal for conventions.
Responsibilities
Essential Job Functions (including to but not limited to):
Plan, detail, and is on-site point of contact for client
Create and distribute event resume sheets prior to every event
Participate in production meetings to discuss upcoming events
Create event diagrams for clients
Function as a liaison between users of the facility and the facility staff
Coordinate Food and Beverage needs with the catering department
Assist sales with event logistics for closing proposals
Provide leadership and guidance for event personnel
Work with outside vendors for scheduling equipment or building move in for event decorating
Analyze challenges, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of organizational objectives.
Communicate clearly and concisely in the English language, both orally and in writing
Establish and maintain effective working relationships with lessees/clients, co-workers, part-time staff, contractors, patrons/public and municipal officials
Work a flexible schedule, including long nights, early mornings, weekends & holidays as needed
Schedule event security as needed
Complete all duties with a customer service focus through teamwork & dedication to Oak View Groups principles
Assist in the preparation of room sets as needed to meet the requirements of upcoming events/shows
Assist with the completion of pre-show event financial estimates as needed
Assist with the completion of post-show event settlements and invoices
Advise lessees on services available from independent contractors for events
Train with other event staff and train new event staff as they come on
Investigate and resolve event-related complaints in a professional manner ensuring customer satisfaction
Communicate with municipal officials, including police, fire and medical services, event staff and the public to ensure the security of patrons and events run smoothly
Assist with parking garage management as it pertains to events
Actively participate on internal committees and customer service program
Assist marketing by obtaining event marketing materials as needed for events taking place
Review emergency planning procedures with all event staff and clients as needed
Serve as Manager on Duty as scheduled
Nonessential Functions:
Experience with AutoCAD, Event Draw, or Social Table is preferred but not required
Customer Service Orientated
Other duties and responsibilities as assigned
Qualifications
3-5+ years of increasingly responsible experience in event management in a stadium, arena, convention center or public assembly facility setting
Bachelor's degree from an accredited college/university with major coursework in facility management, hospitality management, business, or related field
Strong oral and written communication skills
Strong computer skills in Microsoft Office applications, word processing, and Internet
Possession of, or ability to obtain, a valid drivers' license
Knowledge of operational characteristics of events
Ability to identify the needs of users of the facility
Knowledge of crowd management and control techniques
Knowledge of customer service practices
Knowledge of principles of supervision, scheduling, and training employees
Demonstrated familiarity with facility use contracts
Knowledge of fire and public safety regulations
Knowledge of A/V equipment and electronic systems in public assembly facilities
Familiarity with the terminology used in entertainment/convention/public assembly settings
Strengthened by our Differences. United to Make a Difference
At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.
Equal Opportunity Employer
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.
Auto-ApplyCDS Full Time Event Manager - Product Demonstration
Event coordinator job in Greenwood, IN
CDS Full Time Event Manager - Product Demonstration
Club Demonstration Services (CDS) is in need of an Event Manager responsible for the recruitment, hiring and supervision of in store Product Demonstrators. You will oversee product preparation and presentation, training and provide superb service to all Club members. This position requires strong communication between warehouse managers, vendors and in store Product Demonstrators including participation in new location grand openings.
CDS is the preferred in-house event marketing provider to Costco. We offer the best person-to-person marketing services in the industry, driving sales for our customers and Costco. APPLY TODAY!
The Company is one of North America's leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. The Company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.
Essential Job Duties and Responsibilities
Job Duty
Direct all activities engaged in successful events, promotion and sales of vendor products
Communicate strategies and tactics to achieve sales, service and operational excellence
Support the maintenance and ongoing development of corporate governance framework, policies and procedures
Collaborate with the District Manager to evaluate various event performance metrics, including execution rates, sales performance, labor hours and operational costs and make adjustments as necessary
Achieve defined revenue and net income objectives through sales activation, strategy and expense management
Optimize customer satisfaction/loyalty through improved operations
Supervisory Responsibilities
Direct Reports
- Hires, retains, trains, coaches, guides, directs, and develops direct reports using company-wide processes, tools and resources
Indirect Reports
- This position does not have guidance or mentoring responsibilities for indirect reports
Minimum Qualifications
The following are the minimum job-related qualifications which an individual needs in order to successfully perform the essential duties and responsibilities of the job
Education Level: (Required): Associate's Degree or equivalent experience
(Preferred): Bachelor's Degree Or equivalent experience
Field of Study/Area of Experience: Degree Program/Major (e.g. Marketing, Business Administration or related field)
3-5 Years of experience in a client-side, branded, consumer-packaged goods company; or a combination of supplier-side and client-side experience
Skills, Knowledge and Abilities
Ability to Work Independently & Prioritize with minimal supervision, in order to Meet Deadlines
Supervising Skills, to include Delegating Responsibility, Training, & Evaluating Performance
Excellent Written & Verbal Communication Skills
Flexible & Adaptable, able to change & Alter According to changes in Projects or Business Environment
Track Record of Building & Maintaining Customer/Client Relationships
Ability to Direct, Lead, & Develop People
Basic Computer Skills, including Microsoft Word, PowerPoint, Excel, Access, Outlook, & web browsers
NEHA Professional Food Handler Certification required
What We Offer:
Set schedule of Tuesday-Saturday from 8:30AM - 5:30PM (may vary based on needs)
Work-life balance!
Full Time Benefits (Medical, Dental, Vision, Life)
Short and Long-Term Disability
401(K) plan
Generous paid time off
Responsibilities:
Recruit, train and hire part-time staff.
Oversee product preparation and presentation, including food safety and sanitation.
Train Product Demonstrators in demonstration preparation and excellent customer services.
Communicate between multiple manager, vendors and demonstrators.
Participate in new location grand openings as required.
Requirements:
High school education or equivalent.
Two to four years of related experience in retail, hospitality, or food environments.
Detail oriented with excellent leadership and communication skills.
Proven ability to lead well performing teams.
Ability to exercise independent judgement.
Able to coach and counsel employees, take correct measures as needs.
Flexibility and ability to work in a fast paced environment
Job Will Remain Open Until Filled
Responsibilities
The Company is one of North America's leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. The Company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.
Essential Job Duties and Responsibilities
Job Duty
Direct all activities engaged in successful events, promotion and sales of vendor products
Communicate strategies and tactics to achieve sales, service and operational excellence
Support the maintenance and ongoing development of corporate governance framework, policies and procedures
Collaborate with the District Manager to evaluate various event performance metrics, including execution rates, sales performance, labor hours and operational costs and make adjustments as necessary
Achieve defined revenue and net income objectives through sales activation, strategy and expense management
Optimize customer satisfaction/loyalty through improved operations
Supervisory Responsibilities
Direct Reports
- Hires, retains, trains, coaches, guides, directs, and develops direct reports using company-wide processes, tools and resources
Indirect Reports
- This position does not have guidance or mentoring responsibilities for indirect reports
Minimum Qualifications
The following are the minimum job-related qualifications which an individual needs in order to successfully perform the essential duties and responsibilities of the job
Education Level: (Required): Associate's Degree or equivalent experience
(Preferred): Bachelor's Degree Or equivalent experience
Field of Study/Area of Experience: Degree Program/Major (e.g. Marketing, Business Administration or related field)
3-5 Years of experience in a client-side, branded, consumer-packaged goods company; or a combination of supplier-side and client-side experience
Skills, Knowledge and Abilities
Ability to Work Independently & Prioritize with minimal supervision, in order to Meet Deadlines
Supervising Skills, to include Delegating Responsibility, Training, & Evaluating Performance
Excellent Written & Verbal Communication Skills
Flexible & Adaptable, able to change & Alter According to changes in Projects or Business Environment
Track Record of Building & Maintaining Customer/Client Relationships
Ability to Direct, Lead, & Develop People
Basic Computer Skills, including Microsoft Word, PowerPoint, Excel, Access, Outlook, & web browsers
NEHA Professional Food Handler Certification required
Environmental & Physical Requirements
Field / Administrative Requirements
Incumbent must be able to perform the essential functions of the job. Work may be performed in an office, field, retail store, or warehouse environment. Typically requires the ability to spend 66%+ hours each work day doing the following activities: engage in considerable physical activity, ability to lift and/or push up to 50 pounds, stand on feet for long periods of time, use products or cook food as appropriate for the demonstration, and may be required to work in extremely cold conditions (i.e. refrigerated and freezer sections). Also required to travel and drive. The use of proper safety practices when handling the products and/or cooking is essential.
Additional Information Regarding The Company Job Duties and s
Job duties include additional responsibilities as assigned by one's supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The Company reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law. The Company shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.
Important Information
The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified.
The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.
Auto-ApplyMarketing Events Coordinator
Event coordinator job in Westfield, IN
Responsible for leading the planning and execution trade shows, customer events, and corporate visits in alignment with sales objectives. This role oversees all aspects of event logistics including budgeting, staffing, freight coordination, booth material sourcing, and show services. Additional responsibilities include managing customer events and facility tours, maintaining corporate memberships, and managing trademark filings.
IMMI is the trusted, global leader of safety solutions, helping to protect millions of lives every day. For over sixty years, IMMI has led the way in developing, designing, testing and manufacturing innovative safety restraints and systems. IMMI's safety products are found worldwide on car seats, heavy trucks, school buses, recreational/off road, military, fire/EMS, motor coach, and construction vehicles. Privately owned, headquartered in Westfield, Indiana and operating eight additional global facilities, IMMI is also home to IMMI VIP steering wheels and CAPE , the world's leading state-of-the-art testing facility.
LOCATION: Onsite- Westfield, IN
RESPONSIBLITIES:
Trade Shows and Events
Lead the strategic plan and execution of domestic and international events alongside Sales, ensuring alignment with corporate goals, product positioning, and market-specific strategies.
Mentor and manage event staff and cross-functional teams, ensuring clarity of roles and accountability involved in event execution. This includes staffing, when needed.
Coordinate large size and/or priority customer visits including IMMI tours, crash demonstrations and customer events held at the IMMI Conference Center
Oversee the planning, staffing, and execution of key trade shows, including pre-show logistics, material planning and sourcing, budgeting, on-site execution, and post-event analysis.
Memberships
Maintain corporate memberships to leverage opportunities and brand visibility to actively participate in events, sponsorships, speaking needs and networking events offered by the organization.
Evaluate and supply costs for ROI review and budgeting needs
Trademarks
Manage trademark filings with outside legal counsel and the support of Marketing and Industrial Design
Maintain the Amazon Brand Registry in relationship to trademarks
QUALIFICATIONS:
Bachelor's degree in Marketing, Business, or related field
5+ years of progressive experience in marketing, public relations, and event leadership roles.
Proven success in leading cross-functional teams and ability to collaborate effectively with stakeholders at all levels.
Strong communication skills.
Demonstrated ability to manage complex budgets and measure event ROI.
Travel required
BENEFITS:
Team Member Ownership/ESOP
Healthcare, vision, dental options
Company paid Short and Long Term Disability
Ten (10) paid holidays
Up to four (4) IMMI Serves volunteer days per year.
Onsite Health and Wellness Center
Generous Paid Time Off
Bonus Opportunities
401k
Tuition Assistance
Auto-ApplyFall: Event Coordinator
Event coordinator job in Indiana
Athletics/Activities/Coaching
Date Available: FALL 2025
Contact: Rob Seymour, Athletic Director, Fishers High School
**********************
Attachment(s):
Job Description
Easy ApplyEvent Contractor - Live Sports Production
Event coordinator job in Indianapolis, IN
WHO (Event Contractors) If you value: FLEXIBILITY - Events typically take place during the weekends (which may include Thursday or Friday set up days.) As an independent contractor, you set your schedule - you choose which event(s) to accept! EXCITEMENT - You will attend some of the top sports venues in your state. Never a dull moment! You may even be invited to travel to top tournaments. NEW TECHNOLOGY - Hands-on experience with the latest streaming software and technology!SUPPORT - We want to see you succeed by providing the tools and resources of Best To-Dos and Practices for the field.
WHAT (Contract Services Needed)
TRACK - Receive and handle all event equipment, including camera gear & marketing assets.EXECUTION - Set up BallerTV's streaming system (filming equipment) at each court (or field). Move safely, be efficient and maneuver with a sense of urgency throughout your workday.MONITOR - Ensure each game's stream is steady and consistent. Operate and troubleshoot equipment and technology, maintain communication with the BallerTV team throughout the event. ENJOY - Watch live sports while working! How cool is that?FLEXIBILITY - This role is a part-time, weekend contractor position. Some events start as early as 6AM and run as late as 10PM. You may be asked to travel up to 40 miles one way.
PAY
-$17 an hour.
Please note: Daily Shifts can be over 12 hours long. A weekend tournament (Fri, Sat, Sunday) can be over 30 hours of work. It is not for everyone and requires you to be on your feet and lift heavy objects.
BALLERTV'S STORY Do you believe in underdog stories or game changing moments?
BallerTV is a venture-backed startup, building the world's largest sports network from the ground up! In 2021, BallerTV live-streamed over 350,000 youth tournaments! Similar to the early days of ESPN, BallerTV is rapidly expanding the spectrum of sports coverage and changing the landscape of sports broadcasting!
Required QualificationsMust be 18 years of age Must complete a pre-event background check Must be familiar with iOS devices and products Must be personable and professional at all times Must have the ability to multitask with a strong attention to detail Must possess a positive winning attitude
Preferred QualificationsExperience in (live) event production, sports, or any customer facing position is a plus!Knowledge, interest, and experience within grassroots soccer, lacrosse, basketball, volleyball, football and/or wrestling is a plus!
Having a current and valid Driver's license to receive and transport event equipment.
Job Type: Weekend Work - ContractVisit **************** for more information.
Auto-ApplyEvent Manager | Full-Time | Terre Haute Convention Center
Event coordinator job in Terre Haute, IN
Oak View Group
Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.
Overview
The Event Manager will manage every aspect of their assigned events from the advance planning stages through the end of the event. He/she will create event plans and diagrams, guide clients through the planning process and execution of the event. The Event Manager is responsible for ensuring overall customer and attendee satisfaction and experience.
This role pays an annual salary of $44,000-$46,500
Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays)
This position will remain open until November 14, 2025.
Responsibilities
Essential Job Functions (including to but not limited to):
Plan, detail, and is on-site point of contact for client
Create and distribute event resume sheets prior to every event
Participate in production meetings to discuss upcoming events
Create event diagrams for clients
Function as a liaison between users of the facility and the facility staff
Coordinate Food and Beverage needs with the catering department
Assist sales with event logistics for closing proposals
Provide leadership and guidance for event personnel
Work with outside vendors for scheduling equipment or building move in for event decorating
Analyze challenges, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of organizational objectives.
Communicate clearly and concisely in the English language, both orally and in writing
Establish and maintain effective working relationships with lessees/clients, co-workers, part-time staff, contractors, patrons/public and municipal officials
Work a flexible schedule, including long nights, early mornings, weekends & holidays as needed
Schedule event security as needed
Complete all duties with a customer service focus through teamwork & dedication to Oak View Groups principles
Assist in the preparation of room sets as needed to meet the requirements of upcoming events/shows
Assist with the completion of pre-show event financial estimates as needed
Assist with the completion of post-show event settlements and invoices
Advise lessees on services available from independent contractors for events
Train with other event staff and train new event staff as they come on
Investigate and resolve event-related complaints in a professional manner ensuring customer satisfaction
Communicate with municipal officials, including police, fire and medical services, event staff and the public to ensure the security of patrons and events run smoothly
Assist with parking garage management as it pertains to events
Actively participate on internal committees and customer service program
Assist marketing by obtaining event marketing materials as needed for events taking place
Review emergency planning procedures with all event staff and clients as needed
Serve as Manager on Duty as scheduled
Nonessential Functions:
Experience with AutoCAD, Event Draw, or Social Table is preferred but not required
Customer Service Orientated
Other duties and responsibilities as assigned
Qualifications
3-5+ years of increasingly responsible experience in event management in a stadium, arena, convention center or public assembly facility setting
Bachelor's degree from an accredited college/university with major coursework in facility management, hospitality management, business, or related field
Strong oral and written communication skills
Strong computer skills in Microsoft Office applications, word processing, and Internet
Possession of, or ability to obtain, a valid drivers' license
Knowledge of operational characteristics of events
Ability to identify the needs of users of the facility
Knowledge of crowd management and control techniques
Knowledge of customer service practices
Knowledge of principles of supervision, scheduling, and training employees
Demonstrated familiarity with facility use contracts
Knowledge of fire and public safety regulations
Knowledge of A/V equipment and electronic systems in public assembly facilities
Familiarity with the terminology used in entertainment/convention/public assembly settings
Strengthened by our Differences. United to Make a Difference
At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.
Equal Opportunity Employer
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.
Auto-Apply