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Become An Event Coordinator

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Working As An Event Coordinator

  • Communicating with Supervisors, Peers, or Subordinates
  • Communicating with Persons Outside Organization
  • Establishing and Maintaining Interpersonal Relationships
  • Getting Information
  • Interacting With Computers
  • Deal with People

  • Mostly Sitting

  • Stressful

  • $40,788

    Average Salary

What Does An Event Coordinator Do

An Event Coordinator is responsible for every aspect of an event. They calculate budgets; schedule speakers, vendors, and participants; edit and design promotional materials; prepare presentations; and negotiate and secure event space.

How To Become An Event Coordinator

Applicants usually need a bachelor's degree and some experience related to event planning. 

Education

Many employers prefer applicants who have a bachelor's degree and some work experience in hotels or planning. The proportion of planners with a bachelor's degree is increasing because work responsibilities have become more complex. Although some colleges offer degree programs in meeting and event management, other common fields of study include hospitality and tourism management. If an applicant’s degree is not related to these fields, employers are likely to require at least 1 to 2 years of related hospitality or planning experience.

Planners who have studied meeting and event management or hospitality management may start out with greater responsibilities than those from other academic disciplines. Some colleges offer continuing education courses in meeting and event planning.

Licenses, Certifications, and Registrations

The Convention Industry Council offers the Certified Meeting Professional (CMP) credential, a voluntary certification for meeting and convention planners. Although the CMP is not required, it is widely recognized in the industry and may help in career advancement. To qualify, candidates must have a minimum of 36 months of meeting management experience, recent employment in a meeting management job, and proof of continuing education credits. Those who qualify must then pass an exam that covers topics such as strategic planning, financial and risk management, facility operations and services, and logistics.

In 2014, the Convention Industry Council created the Certified Meeting Professional-Healthcare (CMP-HC) certification, a CMP specialization related to healthcare industry meeting planners. Planners who want to earn CMP-HC certification must first hold CMP certification and also meet the work and planning requirements specifically in healthcare industry meeting planning.

The Society of Government Meeting Professionals (SGMP) offers the Certified Government Meeting Professional (CGMP) designation for meeting planners who work for, or contract with, federal, state, or local government. This certification is not required to work as a government meeting planner; however, it may be helpful for those who want to show that they know government purchasing policies and travel regulations. To qualify, candidates must have worked as a meeting planner for at least 1 year and have been a member of SGMP for 6 months. To become a certified planner, members must take a 3-day course and pass an exam.

Some organizations offer voluntary certifications in wedding planning, including the American Association of Certified Wedding Planners and the Association of Certified Professional Wedding Consultants. Although not required, the certifications can be helpful in attracting clients and proving knowledge.

Other Experience

It is beneficial for new meeting, convention, and event planners to have experience in hospitality industry jobs. Working in a variety of positions at hotels, convention centers, and convention bureaus provides knowledge of how the hospitality industry operates. Other beneficial work experiences include coordinating university or volunteer events and shadowing professionals.

Important Qualities

Communication skills. Meeting, convention, and event planners communicate with clients, suppliers, and event staff. They must have excellent written and oral communication skills to convey the needs of their clients effectively.

Composure. Meeting, convention, and event planners often work in a fast-paced environment and must be able to make quick decisions while remaining calm under pressure. When necessary materials do not arrive on schedule, they make alternative arrangements calmly and swiftly.

Interpersonal skills. Meeting, convention, and event planners must establish and maintain positive relationships with clients and suppliers. There are often a limited number of vendors in an area which can be used, and they will likely need them for future events.

Negotiation skills. Meeting, convention, and event planners must be able to negotiate service contracts events. They need to secure quality products and services at reasonable prices for their clients.

Organizational skills. Meeting, convention, and event planners must multitask, pay attention to details, and meet tight deadlines in order to provide high-quality meetings. Many meetings are planned more than a year in advance, so long-term thinking is vital. 

Problem-solving skills. Meeting, convention, and event planners must be able to develop creative solutions that satisfy clients. They must be able to recognize potential problems and identify solutions in advance.

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293 Event Coordinator jobs More

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Real Event Coordinator Salaries

Job Title Company Location Start Date Salary
Event Coordinator National Conference On Soviet Jewry (Ncsej) Washington, DC Aug 06, 2016 $83,533
Regional Events Coordinator Pan Atlantic Associates Inc. Jersey City, NJ Jan 01, 2016 $75,000
Event Coordinator National Conference On Soviet Jewry Washington, DC Jan 10, 2016 $65,448
Event Coordinator National Conference On Soviet Jewry Washington, DC Oct 01, 2013 $64,697
Motorcycle Event Coordinator Eaglerider Hawthorne, CA Apr 15, 2016 $58,344
Event Coordinator ETT Wholesale LLC D/B/A Elite Tours & Travel Boca Raton, FL Mar 16, 2015 $54,267
Events Coordinator Practice Greenhealth Reston, VA May 01, 2013 $53,000
Program & Events Coordinator Two Trees Management Co LLC New York, NY May 20, 2013 $52,000
Youth & Music Events Coordinator The Salvation Army USA Southern Territory Washington, DC Mar 12, 2015 $51,000
Event Coordinator Special Event Staffing LLC New York, NY Aug 22, 2016 $50,000
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Top Skills for An Event Coordinator

CustomerServiceSpecialEventsPlanEventsEventSet-UpFacebookBanquetEventOrdersEventLogisticsPromotionalMaterialsSuperviseCorporateEventsTradeShowsAudioVisualBirthdayPartiesTwitterEventStaffD CORPressReleasesSocialEventsEventManagementTravelArrangements

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Top Event Coordinator Skills

  1. Customer Service
  2. Special Events
  3. Plan Events
You can check out examples of real life uses of top skills on resumes here:
  • Provided customer services to callers for optimum customer experience.
  • Coordinate events and marketing materials to fill special events and hotel vacancies with eligible members of the Player's Club.
  • plan events and parties for the Smith student body
  • Completed special event set-up, breakdown and maintenance of all event equipment and vehicles for events.
  • Managed social media advertising and marketing campaigns using GigSalad, Thumbtack, Twitter, Facebook Ads.

Top Event Coordinator Employers

What Kind Of Companies Hire an Event Coordinator

  1. Red Frog Events
  2. American Cancer Society
  3. Main Event
  4. Octagon
  5. Fox & Hound
  6. Stoney Creek Hotels
  7. Aramark
  8. CROSSMARK
  9. Google
  10. International Organization of Masters
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Event Coordinator Videos

Event Coordinator, Career Video from drkit.org

A Day in the Life - Event Planner

Is Event Planning Right For You?