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Become An Event Coordinator

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Working As An Event Coordinator

  • Communicating with Supervisors, Peers, or Subordinates
  • Communicating with Persons Outside Organization
  • Establishing and Maintaining Interpersonal Relationships
  • Getting Information
  • Interacting With Computers
  • Deal with People

  • Mostly Sitting

  • Stressful

  • $42,970

    Average Salary

What Does An Event Coordinator Do

Meeting, convention, and event planners coordinate all aspects of events and professional meetings. They arrange meeting locations, transportation, and other details.

Duties

Meeting, convention, and event planners typically do the following:

  • Meet with clients to understand the purpose of the meeting or event
  • Plan the scope of the event, including time, location, and cost
  • Solicit bids from venues and service providers
  • Inspect venues to ensure that they meet the client's requirements
  • Coordinate event services such as rooms, transportation, and food service
  • Monitor event activities to ensure the client and event attendees are satisfied
  • Review event bills and approve payments

There are millions of meetings and events held each year. Meeting, convention, and event planners organize a variety of these events including weddings, educational conferences, and business conventions. They coordinate every detail of these events, including finances. Before a meeting event, for example, planners will meet with clients to estimate attendance and determine the meeting’s purpose. During the event, they handle logistics, such as registering guests and organizing audio/visual equipment. After the meeting, they make sure all vendors are paid and may survey attendees to obtain feedback on the event.

Meeting, convention, and event planners search for potential meeting sites, such as hotels and convention centers. They consider the lodging and services that the facility can provide, how easy it will be for people to get there, and the attractions that the surrounding area has to offer. Planners may also consider whether an online meeting can achieve the same objectives as one that requires attendees to meet in a physical location.

Once a location is selected, planners arrange the meeting space and support services, such as catering and interpreters. They negotiate contracts with suppliers and coordinate plans with the venue’s staff, and they may also organize speakers, entertainment, and activities.

The following are examples of types of meeting, convention, and event planners:

Association planners organize annual conferences and trade shows for professional associations. Because member attendance is usually voluntary, it is important for associations to emphasize the meeting’s value and location; for some association planners, marketing is an important aspect of their work.

Convention service managers work for hotels and convention centers. They act as liaisons between the meeting facility and the planners who work for associations, businesses, and governments. They present food service options to outside planners, coordinate special requests, and suggest hotel services that work within a planner’s budget.

Corporate planners organize internal business meetings and meetings between businesses. These events may be in person or online, held either within corporate facilities or offsite to include more people.

Event planners arrange the details of a variety of events. Wedding planners are the most well-known, but event planners also coordinate celebrations such as anniversaries, reunions, and other large social events, as well as corporate events including product launches, galas, and award ceremonies.

Government meeting planners organize meetings for government officials and agencies. Familiarity with government regulations, such as procedures for buying materials and booking hotels, is essential to their work.

Healthcare meeting planners specialize in organizing meetings and conferences for allied healthcare professionals. Healthcare meetings have to meet strict standards in order for the meeting to count as continuing education and to comply with government regulations.

Nonprofit event planners plan large events with the goal of raising donations for a charity or advocacy organization. Events may include banquets, charity races, and food drives.

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How To Become An Event Coordinator

Applicants usually need a bachelor's degree and some experience related to event planning. 

Education

Many employers prefer applicants who have a bachelor's degree and some work experience in hotels or planning. The proportion of planners with a bachelor's degree is increasing because work responsibilities have become more complex. Although some colleges offer degree programs in meeting and event management, other common fields of study include hospitality and tourism management. If an applicant’s degree is not related to these fields, employers are likely to require at least 1 to 2 years of related hospitality or planning experience.

Planners who have studied meeting and event management or hospitality management may start out with greater responsibilities than those from other academic disciplines. Some colleges offer continuing education courses in meeting and event planning.

Licenses, Certifications, and Registrations

The Convention Industry Council offers the Certified Meeting Professional (CMP) credential, a voluntary certification for meeting and convention planners. Although the CMP is not required, it is widely recognized in the industry and may help in career advancement. To qualify, candidates must have a minimum of 36 months of meeting management experience, recent employment in a meeting management job, and proof of continuing education credits. Those who qualify must then pass an exam that covers topics such as strategic planning, financial and risk management, facility operations and services, and logistics.

In 2014, the Convention Industry Council created the Certified Meeting Professional-Healthcare (CMP-HC) certification, a CMP specialization related to healthcare industry meeting planners. Planners who want to earn CMP-HC certification must first hold CMP certification and also meet the work and planning requirements specifically in healthcare industry meeting planning.

The Society of Government Meeting Professionals (SGMP) offers the Certified Government Meeting Professional (CGMP) designation for meeting planners who work for, or contract with, federal, state, or local government. This certification is not required to work as a government meeting planner; however, it may be helpful for those who want to show that they know government purchasing policies and travel regulations. To qualify, candidates must have worked as a meeting planner for at least 1 year and have been a member of SGMP for 6 months. To become a certified planner, members must take a 3-day course and pass an exam.

Some organizations offer voluntary certifications in wedding planning, including the American Association of Certified Wedding Planners and the Association of Certified Professional Wedding Consultants. Although not required, the certifications can be helpful in attracting clients and proving knowledge.

Other Experience

It is beneficial for new meeting, convention, and event planners to have experience in hospitality industry jobs. Working in a variety of positions at hotels, convention centers, and convention bureaus provides knowledge of how the hospitality industry operates. Other beneficial work experiences include coordinating university or volunteer events and shadowing professionals.

Important Qualities

Communication skills. Meeting, convention, and event planners communicate with clients, suppliers, and event staff. They must have excellent written and oral communication skills to convey the needs of their clients effectively.

Composure. Meeting, convention, and event planners often work in a fast-paced environment and must be able to make quick decisions while remaining calm under pressure. When necessary materials do not arrive on schedule, they make alternative arrangements calmly and swiftly.

Interpersonal skills. Meeting, convention, and event planners must establish and maintain positive relationships with clients and suppliers. There are often a limited number of vendors in an area which can be used, and they will likely need them for future events.

Negotiation skills. Meeting, convention, and event planners must be able to negotiate service contracts events. They need to secure quality products and services at reasonable prices for their clients.

Organizational skills. Meeting, convention, and event planners must multitask, pay attention to details, and meet tight deadlines in order to provide high-quality meetings. Many meetings are planned more than a year in advance, so long-term thinking is vital. 

Problem-solving skills. Meeting, convention, and event planners must be able to develop creative solutions that satisfy clients. They must be able to recognize potential problems and identify solutions in advance.

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Event Coordinator, Career Video from drkit.org

A Day in the Life - Event Planner

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Event Coordinator Career Paths

Event Coordinator
Marketing Coordinator Marketing Manager
Brand Marketing Manager
7 Yearsyrs
Assistant General Manager Bar Manager Banquet Manager
Catering And Convention Services Manager
5 Yearsyrs
Brand Ambassador Event Manager
Catering Sales Manager
5 Yearsyrs
Service Representative Inside Sales Representative Sales Coordinator
Conference Services Manager
5 Yearsyrs
Account Executive Sales Manager
Corporate Sales Manager
6 Yearsyrs
Catering Manager Director Of Catering Director Of Events
Director Of Alumni Relations
5 Yearsyrs
Event Manager Catering Sales Manager
Director Of Catering
7 Yearsyrs
Assistant General Manager Restaurant Manager Catering Sales Manager
Director Of Catering And Convention Services
9 Yearsyrs
Event Manager Events Marketing Manager
Director Of Marketing And Events
5 Yearsyrs
Account Manager Marketing Director Event Manager
Director Of Special Events
5 Yearsyrs
Event Planner Event Manager
Events Marketing Manager
5 Yearsyrs
Account Executive Sales Consultant Sales Manager
Group Sales Manager
5 Yearsyrs
General Manager Account Executive Marketing Manager
Marketing And Operations Manager
6 Yearsyrs
Marketing Coordinator Marketing Communications Manager
Marketing Program Manager
7 Yearsyrs
Catering Sales Manager Director Of Catering
Membership Director
5 Yearsyrs
Service Representative Service Supervisor Manager, Member Services
Membership Manager
5 Yearsyrs
Specialist Case Manager Outreach Coordinator
Outreach Manager
6 Yearsyrs
Catering Manager Catering Sales Manager
Sales And Event Manager
5 Yearsyrs
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Help others decide if this is a good career for them

Average Length of Employment
Event Producer 2.7 years
Event Manager 2.5 years
Event Consultant 2.5 years
Event Planner 2.5 years
Event Coordinator 2.0 years
Events Assistant 1.5 years
Event Internship 0.5 years
Top Careers Before Event Coordinator
Internship 14.7%
Volunteer 6.3%
Server 5.0%
Manager 4.1%
Cashier 4.1%
Hostess 2.7%
Assistant 2.6%
Top Careers After Event Coordinator
Internship 10.8%
Volunteer 6.3%
Server 6.1%
Manager 5.4%
Cashier 3.2%

Do you work as an Event Coordinator?

Event Coordinator Demographics

Gender

Female

69.8%

Male

27.8%

Unknown

2.4%
Ethnicity

White

59.9%

Hispanic or Latino

16.6%

Black or African American

10.9%

Asian

8.6%

Unknown

4.0%
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Foreign Languages Spoken

Spanish

46.6%

French

13.5%

Mandarin

5.7%

Chinese

4.8%

Italian

3.4%

German

3.1%

Arabic

3.1%

Cantonese

2.8%

Portuguese

2.8%

Japanese

2.6%

Korean

2.5%

Russian

2.0%

Hindi

1.6%

Vietnamese

1.2%

Greek

1.0%

Urdu

0.9%

Hebrew

0.9%

Polish

0.7%

Tagalog

0.5%

Swedish

0.4%
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Event Coordinator Education

Schools

University of Phoenix

10.0%

University of Central Florida

7.5%

Temple University

5.8%

Michigan State University

5.6%

Johnson & Wales University

5.4%

Florida State University

5.3%

Liberty University

5.2%

Arizona State University

5.0%

George Mason University

4.7%

Florida International University

4.5%

New York University

4.4%

Southern New Hampshire University

4.3%

San Francisco State University

4.3%

West Virginia University

4.1%

University of Texas at Austin

4.1%

Iowa State University

4.1%

Pennsylvania State University

3.9%

University of North Texas

3.9%

Georgia State University

3.9%

San Diego State University

3.9%
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Majors

Business

20.7%

Communication

14.0%

Marketing

8.5%

Hospitality Management

7.0%

Psychology

6.3%

Public Relations

5.3%

Kinesiology

4.5%

Management

4.4%

Health Care Administration

3.4%

English

3.2%

Political Science

3.0%

Liberal Arts

2.6%

Sociology

2.6%

Graphic Design

2.4%

Criminal Justice

2.3%

Fine Arts

2.3%

Education

2.1%

Journalism

2.1%

Accounting

1.9%

Finance

1.6%
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Degrees

Bachelors

57.0%

Other

18.0%

Masters

13.2%

Associate

6.6%

Certificate

3.4%

Doctorate

0.9%

Diploma

0.6%

License

0.3%
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Event Coordinator Videos

Event Coordinator, Career Video from drkit.org

A Day in the Life - Event Planner

Is Event Planning Right For You?

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Part Time
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Real Event Coordinator Salaries

Job Title Company Location Start Date Salary
Event Coordinator National Conference On Soviet Jewry (Ncsej) Washington, DC Aug 06, 2016 $83,533
Regional Events Coordinator Pan Atlantic Associates Inc. Jersey City, NJ Jan 01, 2016 $75,000
Event Coordinator National Conference On Soviet Jewry Washington, DC Jan 10, 2016 $65,448
Event Coordinator National Conference On Soviet Jewry Washington, DC Oct 01, 2013 $64,697
Events Coordinator/Head Golf Professional Westland Golf-Maryland, LLP Olney, MD Oct 01, 2014 $63,000
Outing Events Coordinator/Golf Professional Westland Golf-Maryland, LLP Olney, MD Oct 01, 2014 $62,000
Motorcycle Event Coordinator Eaglerider Hawthorne, CA Apr 15, 2016 $58,344
Outing Events Coordinator/Golf Professional Westland Golf-Maryland, LLP Olney, MD Oct 01, 2013 $57,117
Event Coordinator ETT Wholesale LLC D/B/A Elite Tours & Travel Boca Raton, FL Mar 16, 2015 $54,267
Events Coordinator Practice Greenhealth Reston, VA May 01, 2013 $53,000
Program & Events Coordinator Two Trees Management Co LLC New York, NY May 20, 2013 $52,000
Youth & Music Events Coordinator The Salvation Army USA Southern Territory Washington, DC Mar 12, 2015 $51,000
Event Coordinator Special Event Staffing LLC New York, NY Aug 22, 2016 $50,000
Music Events Coordinator Roberto's Winds, Inc. New York, NY Jun 29, 2011 $46,779
Events Coordinator Loyola University Chicago Chicago, IL Jan 08, 2015 $46,498
Event Coordinator Synergy Financial Holdings Group, Inc. Gardena, CA Oct 31, 2016 $45,198
Events Coordinator M. G. Exhibition Design Co. North Las Vegas, NV Jan 31, 2011 $45,000
Events Coordinator M. G. Exhibition Design Co. North Las Vegas, NV Jan 10, 2011 $45,000
Events Coordinator Advocare International, LP Plano, TX Sep 20, 2013 $45,000
Membership Events Coordinator American Australian Association New York, NY Oct 06, 2016 $45,000
Events Coordinator New Jersey Restaurant Association Trenton, NJ Sep 01, 2014 $41,246
Event Coordinator Paideia, Inc. New York, NY Aug 09, 2016 $40,822
Events Coordinator New Museum of Contemporary Art New York, NY Jun 27, 2016 $40,700
Events Coordinator New Museum of Contemporary Art New York, NY Nov 09, 2016 $40,700
Program and Events Coordinator Dalzell Productions Ltd New York, NY Jul 27, 2011 $40,613
Program and Events Coordinator Dalzell Productions Ltd. New York, NY Sep 13, 2011 $40,613
Events Coordinator Newbury Guest House, Inc. Boston, MA Sep 21, 2011 $40,498

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Top Skills for An Event Coordinator

  1. Special Events
  2. Customer Service
  3. Plan Events
You can check out examples of real life uses of top skills on resumes here:
  • Coordinate events and marketing materials to fill special events and hotel vacancies with eligible members of the Player's Club.
  • Developed and maintained critical client relationships, as well as recognized for exemplary customer service.
  • Collaborated with professional programs to plan events and increased attendance with motive-based marketing.
  • Designed, directed, and distributed a variety of successful promotional materials.
  • Organized event decorations and coordinated with vendors regarding event set-up and decoration placement.

What is it like to work as an Event Coordinator

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What was your job title?

Event Coordinator.. Show More

What do you like the most about working as Event Coordinator?

Working as an Event Coordinator/Planner is the most exhilarating and ultimately the most rewarding job - at least for me, it is. I have the passion and drive to turn a simple birthday bash into a themed, carnival affair! I love to see the guests faces when they walk through the door to be whisked away into a different era! I enjoy getting to know the client and to understand their vision. Because in the end - if I have done my job correctly as an event planner and the final outcome was successful - then I have done my job to the best of my ability.. Show More

What do you NOT like?

There are times when no matter what you do - a difficult and unhappy customer who has a bad attitude with everything, will not be happy. No matter what you do... Show More

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Top 10 Best States for Event Coordinators

  1. District of Columbia
  2. Connecticut
  3. New York
  4. New Jersey
  5. Rhode Island
  6. Alaska
  7. Virginia
  8. Massachusetts
  9. Maryland
  10. California
  • (72 jobs)
  • (109 jobs)
  • (427 jobs)
  • (200 jobs)
  • (30 jobs)
  • (18 jobs)
  • (240 jobs)
  • (329 jobs)
  • (144 jobs)
  • (783 jobs)

Top Event Coordinator Employers

Jobs From Top Event Coordinator Employers

Event Coordinator Videos

Event Coordinator, Career Video from drkit.org

A Day in the Life - Event Planner

Is Event Planning Right For You?

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