How to hire an event coordinator

How to hire an event coordinator, step by step

Here's a step-by-step event coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an event coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new event coordinator
• Step 8: Go through the hiring process checklist

What does an event coordinator do?

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1. Identify your hiring needs

   The event coordinator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them an event coordinator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire an event coordinator that fits the bill.

   This list presents event coordinator salaries for various positions.

   Type of Event Coordinator	Description	Hourly rate
   Event Coordinator	Meeting, convention, and event planners coordinate all aspects of events and professional meetings. They arrange meeting locations, transportation, and other details.	$14-26
   Marketing And Event Planning Internship	A marketing and event planning intern is responsible for supporting the operations of a company's marketing department, performing administrative duties under the guidance of a direct supervisor or tenured marketing staff. Marketing and event planning interns shadow all the processes of marketing operations, assisting with events management procedures, and suggesting strategic solutions to boost the company's brand image to the public... Show more	$10-16
   Meeting Planner	A meeting planner makes professional decisions in all areas of meeting preparation and presentation. They plan meetings, establish meeting objectives, schedule meetings, budget expenses, inspect meeting sites, negotiate with suppliers, and create a speaker lineup... Show more	$19-37

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Event Management
   • PowerPoint
   • Event Logistics
   • Plan Events
   • Audio Visual
   • Facebook
   • Trade Shows
   • Corporate Events
   • Event Space
   • Social Events
   • Upselling
   • Twitter
   • Event Timelines

   Check all skills

   Responsibilities:

   • Lead and manage the Instagram and twitter social media sites, also host numerous interviews with stars and celebrities.
   • Create a list of invitees for the events, ensuring that invitations are deliver and managing the RSVP list.
   • Develop and create venues Instagram account and run on daily basis.
   • Create and update continuing education for staff to ensure they have needed resources for upselling.
   • Calculate and provide clients with estimates of potential cost in completing an event though BEO's.
   • Design layouts, invitations, and other print materials for various events using Photoshop and InDesign.

   More event coordinator duties

3. Make a budget

   Including a salary range in your event coordinator job description helps attract top candidates to the position. An event coordinator salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for an event coordinator in Delaware may be lower than in Maine, and an entry-level event coordinator usually earns less than a senior-level event coordinator. Additionally, an event coordinator with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average event coordinator salary

   $41,918yearly

   $20.15 hourly rate

   ---

   Entry-level event coordinator salary

   $31,000 yearly salary

   Updated December 17, 2025

   Average event coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$50,408	$24
   2	District of Columbia	$49,651	$24
   3	New York	$49,105	$24
   4	Massachusetts	$45,705	$22
   5	Washington	$44,093	$21
   6	Maryland	$41,867	$20
   7	Illinois	$41,483	$20
   8	Arizona	$41,423	$20
   9	Minnesota	$41,030	$20
   10	Florida	$39,980	$19
   11	Colorado	$39,796	$19
   12	Nevada	$39,142	$19
   13	Georgia	$38,078	$18
   14	Michigan	$37,889	$18
   15	Pennsylvania	$37,783	$18
   16	Texas	$37,610	$18
   17	Missouri	$36,506	$18
   18	North Carolina	$36,452	$18
   19	Wisconsin	$35,976	$17
   20	Louisiana	$35,611	$17

   Average event coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Pacific Northwest National Laboratory	$65,032	$31.27
   2	Persistent Systems	$64,630	$31.07
   3	Lazard	$61,227	$29.44
   4	University of Illinois Springfield	$60,247	$28.96
   5	Epicor	$58,949	$28.34
   6	Mt. San Antonio College	$58,668	$28.21
   7	University of Massachusetts Boston	$58,335	$28.05
   8	PJT Partners	$58,218	$27.99
   9	Lumeris	$58,192	$27.98
   10	Deloitte	$57,458	$27.62	3
   11	Wpp Us Holdings Inc	$57,245	$27.52	6
   12	Princeton University	$56,805	$27.31	1
   13	Columbia University in the City of New York	$56,361	$27.10	4
   14	Mount Nittany Medical Center	$56,273	$27.05
   15	Stifel Financial	$56,123	$26.98
   16	Portland State University	$55,895	$26.87
   17	Dechert	$55,828	$26.84
   18	M&T Bank	$55,554	$26.71	1
   19	Baptist Health Home Care	$55,234	$26.55
   20	Skidmore College	$55,019	$26.45	1

4. Writing an event coordinator job description

   An event coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of an event coordinator job description:

   Event coordinator job description example

   The Rock Family of Companies is made up of nearly 100 separate businesses spanning fintech, sports, entertainment, real estate, startups and more. We're united by our culture - a drive to find a better way that fuels our commitment to our clients, our community and our team members. We believe in and build inclusive workplaces, where every voice is heard and diverse perspectives are welcomed. Working for a company in the Family is about more than just a job - it's about having the opportunity to become the best version of yourself.
   Preferred Qualifications
   1 year of full-time experience planning and executing events Proficiency in the Microsoft Office suite
   
   Job Summary
   As the Event Coordinator, you will plan and execute special events, meetings, incentive travel, parties, award shows, charity functions, and more for the Rock Central Events team.
   
   Responsibilities
   Assist with the development of theming and deliverables for each event Solicit quotes for food/beverage selections, audiovisual service, transportation, travel, entertainment, decor, venue, etc. Work with the Event team, internal teams, and outside vendors to execute events Manage registration process for events Manage volunteer workforce for events Produce various email communications, PowerPoint and Keynote presentations, and printed materials for events Assist with reconciliations and make periodic reports on the cost of activities
   
   Who We Are
   Rocket Companies is a Detroit-based company made up of businesses that provide simple, fast and trusted digital solutions for complex transactions. The name comes from our flagship business, now known as Rocket Mortgage , which was founded in 1985. Today, we're a publicly traded company involved in many different industries, including mortgages, fintech, real estate, automotive and more. We're insistently different in how we look at the world and committed to an inclusive workplace where every voice is heard. And we're passionate about the work we do, and it shows. We've been ranked #5 on Fortune's list of the 100 Best Companies to Work For in 2021, as well as ranking #1 for Fortune's Best Large Workplaces in Financial Services and Insurance List in 2021.
   
   Disclaimer
   This is an outline of the primary responsibilities of this position. As with everything in life, things change. The tasks and responsibilities can be changed, added to, removed, amended, deleted and modified at any time by the leadership group.
   
   We are proud equal opportunity employers and committed to providing an inclusive environment based on mutual respect for all candidates and team members. Employment decisions, including hiring decisions, are not based on race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status or any other characteristic protected by state or federal law. We also provide reasonable accommodations to qualified individuals with disabilities in accordance with state and federal law.
   
   The Company is an Equal Employment Opportunity employer, and does not discriminate in any hiring or employment practices. The Company provides reasonable accommodations to qualified individuals with disabilities in accordance with state and federal law. Applicants requiring reasonable accommodation in completing the application and/or participating in the employment application process should notify a representative of the Human Resources Team, The Pulse, at 1-800-411-JOBS.

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5. Post your job

   To find the right event coordinator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with event coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit event coordinators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your event coordinator job on Zippia to find and recruit event coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit event coordinators, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new event coordinator

   Once you've found the event coordinator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   After that, you can create an onboarding schedule for a new event coordinator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an event coordinator?