Event coordinator job description

The Rock Family of Companies is made up of nearly 100 separate businesses spanning fintech, sports, entertainment, real estate, startups and more. We're united by our culture - a drive to find a better way that fuels our commitment to our clients, our community and our team members. We believe in and build inclusive workplaces, where every voice is heard and diverse perspectives are welcomed. Working for a company in the Family is about more than just a job - it's about having the opportunity to become the best version of yourself.
Preferred Qualifications
1 year of full-time experience planning and executing events Proficiency in the Microsoft Office suite

Job Summary
As the Event Coordinator, you will plan and execute special events, meetings, incentive travel, parties, award shows, charity functions, and more for the Rock Central Events team.

Responsibilities
Assist with the development of theming and deliverables for each event Solicit quotes for food/beverage selections, audiovisual service, transportation, travel, entertainment, decor, venue, etc. Work with the Event team, internal teams, and outside vendors to execute events Manage registration process for events Manage volunteer workforce for events Produce various email communications, PowerPoint and Keynote presentations, and printed materials for events Assist with reconciliations and make periodic reports on the cost of activities

Who We Are
Rocket Companies is a Detroit-based company made up of businesses that provide simple, fast and trusted digital solutions for complex transactions. The name comes from our flagship business, now known as Rocket Mortgage , which was founded in 1985. Today, we're a publicly traded company involved in many different industries, including mortgages, fintech, real estate, automotive and more. We're insistently different in how we look at the world and committed to an inclusive workplace where every voice is heard. And we're passionate about the work we do, and it shows. We've been ranked #5 on Fortune's list of the 100 Best Companies to Work For in 2021, as well as ranking #1 for Fortune's Best Large Workplaces in Financial Services and Insurance List in 2021.

Disclaimer
This is an outline of the primary responsibilities of this position. As with everything in life, things change. The tasks and responsibilities can be changed, added to, removed, amended, deleted and modified at any time by the leadership group.

We are proud equal opportunity employers and committed to providing an inclusive environment based on mutual respect for all candidates and team members. Employment decisions, including hiring decisions, are not based on race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status or any other characteristic protected by state or federal law. We also provide reasonable accommodations to qualified individuals with disabilities in accordance with state and federal law.

The Company is an Equal Employment Opportunity employer, and does not discriminate in any hiring or employment practices. The Company provides reasonable accommodations to qualified individuals with disabilities in accordance with state and federal law. Applicants requiring reasonable accommodation in completing the application and/or participating in the employment application process should notify a representative of the Human Resources Team, The Pulse, at 1-800-411-JOBS.

• At least (1) year work experience in a DMC, incentive travel, event planning company, or related field, in an operations capacity preferred.
• Extensive computer knowledge including database, word processing, spreadsheet development using Excel, strong PowerPoint, Outlook, Office, and Social Media Forums.
• Ability to read and interpret financial data.
• Strong aptitude for training in current and new systems
• Strong mathematical skills, i.e., calculating percentages, proposals using mathematical equations.
• Must have exceptional interpersonal and communication skills including internal and external clients.
• Multitasking, highly organized, proactive, calm under deadlines, team player, proficient and accurate on keyboard, pleasant phone voice.
• Ability to apply common sense understanding to carry out detailed written or oral instructions.
• Ability to anticipate and deal with problems involving few concrete variables in a typical office situation.
• Work well remotely with management, GSDs and clients.
• Ability to perform multiple projects simultaneously and prioritize responsibilities and work assignments.
• Ability to work within deadline constraints and set priorities.
• Willing to accept adhoc tasks on an ongoing basis with little advance notice.
• Proactive team player with friendly and cheerful disposition.
• Possess a professional manner and appearance when representing PRA.
• Ability to maintain confidentiality and a high level of business ethics.

Whether in-person, remote, or hybrid, PRA guides organizations in bringing people together with strategic content, brand engagement and authentic destination experiences. PRA has local teams across the US covering more than 29 top destinations, and a remote execution team who can plan anywhere our clients envision an incomparable meeting or event.

Internally, we believe in not just talking about positive change, but working towards it. Our Equity, Diversity + Inclusion Council was created in 2020 to guide and educate, both our team and the industry. We are also members of ECPAT-USA to help end human trafficking, and we have a strong partnership with the American Forest Foundation through which we assist in replanting trees throughout the US.

Our Corporate and Incentive Program Planning Capabilities Include:

Creative Event Design + Production; Local Excursions; Tours; Teambuilding; Offsite Events; Dine Arounds; Digital + Hybrid Programming; Health + Safety Logistics; CSR + Giveback Initiatives; Sustainable Planning Services; Transportation Logistics; Staffing; Content Creation; Graphic Design + Branding; Gifting.

Follow PRA on social @PRABusinessEvents and visit www.pra.com for more information.

You are a driven and motivated problem solver ready to pursue meaningful work. You strive to make an impact every day & not only at work, but in your personal life and community too. If that sounds like you, then you've landed in the right place.
OBJECTIVES:
Assist Meetings Manager with all aspects of meeting planning for Hartford Funds.Including (but not limited to) venue selection, invitations, rooming lists, flights, menus, surveys Manage and order meeting supplies Assist with On-Site management of in-person meetings Ability to travel to meetings (approximately 3-4 times a year)

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Assist Conference Manager with all aspects of conference planning Including, but not limited to: working with EVO Exhibits, placing orders for booths Attend Monthly Conference Check-ins with SRM and WirehousesSet up Webex Links for various marketing events Assist Conference Manager with hybrid and virtual meetings Ability to travel to larger conference to learn logistics and set-up
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Events & Enablement Coordinator would also be responsible for in-house events(ie: Townhalls, Holiday Parties, firm events at office, and other potential inhouse events Includes:(but not limited to): working with caterers; menus, reserving meeting rooms, meeting set up Coordinate with Facilities, Marketing, and ITCoordinate with Event StakeholderSet up Dinners/Events at venues off site

Preferred Qualifications
Bachelor's degree in event management or a related discipline Proficient with the Event Management System and Cvent registration tool used to manage registration and event logistics (including Cvent Attendee Hub); meeting apps, Webex, SalesForce (SFDC), Concur Expense and Travel Booking, Travel Agency Platforms (IBank); Procurement and Finance Platforms (Coupa) Proficient with MS Product Line (TEAMS, Word, Excel, PPT) Flexibility to travel, as needed

SKILLS
Detail OrientedGood Communication and Writing SkillsMulti-tasking skills CreativityAwareness of FINRA Compliance on meeting management

Compensation
The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford's total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is:

$65,000 - $80,000

Equal Opportunity Employer/Females/Minorities/Veterans/Disability/Sexual Orientation/Gender Identity or Expression/Religion/Age

About Us | Culture & Employee Insights | Diversity, Equity and Inclusion | Benefits

Event Planning Analyst - 87MZ6E
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Skills: