Event coordinator jobs in Los Gatos, CA

Our client is renowned for providing tremendous growth opportunities, fostering both professional development and exposure to cutting-edge legal and business challenges globally, while also being known for its commitment to diversity and inclusion, creating an environment where people from diverse backgrounds can thrive. Our client seeks a Senior Events Specialist. This role can be based in the SF or Peninsula office. The hybrid is 3 days in office and 2 remote. Responsibilities: Lead full-cycle planning and execution of California-based events, with support for Americas events as needed. Develop project timelines, budgets, mailing lists, event materials, and manage RSVP and attendance reporting. Coordinate all logistics including venues, F&B, security, communications, on-site execution, and contingency plans. Conduct venue research, site visits, vendor sourcing, and negotiate contracts for pricing and service quality. Collaborate with lawyers, BDMC, and cross-functional teams to deliver strategic, branded client and internal events. Qualifications: 5+ years of event management experience in a professional services or corporate environment; bachelor's degree required. Proven ability to independently manage complex, multi-stakeholder events and competing priorities. Proficiency with Microsoft Office; experience with Cvent, Microsoft Dynamics, Zoom, and other event/CRM platforms preferred. Strong organizational, communication, and problem-solving skills with flexibility to work on-site across Bay Area offices and outside normal hours. Salary: Up to 120K with some flexibility possible depending on experience.

The Event Manager is responsible for delivering professional, organized support for all groups, programs, and special events. This role oversees event planning, communication with clients, and coordination with internal teams to ensure seamless execution. The position also supports senior leadership by maintaining efficient systems for schedules, documentation, and event operations. Key Responsibilities Event Leadership Communicates with clients and internal teams to plan, coordinate, and finalize event details. Determines logistical needs, including schedules, meeting spaces, food & beverage, transportation, and off-site requirements. Prepares event resumes and updates event orders; coordinates with sales and reservations for guest lists and bookings. Develops event schedules, preparation documents, and vendor confirmations. Manages and tracks event requests and gathers client feedback for improvements. Escalates critical issues to management and supports billing and payment updates. Ensures clear communication across departments to support event execution. Guest & Vendor Coordination Greets and orients clients upon arrival and ensures all needs are met throughout the event. Maintains communication with clients, faculty, and assistants to ensure a positive experience. Tracks upcoming events and maintains organized documentation. Builds and maintains a list of approved off-site vendors. Participates in staff meetings to review upcoming events. Maintains confidentiality of sensitive information. Works evenings and weekends as needed. Supervisory Duties Holds direct reports accountable for quality, timeliness, and adherence to standards. Provides ongoing feedback, training, and performance management. Conducts workforce planning and ensures adequate staffing. Reviews attendance, enforces policies, and manages disciplinary actions as needed. Ensures compliance with meal/rest break laws and audits timekeeping. Communicates policy changes and provides training when required. Develops or adapts training materials to support team performance. Qualifications Education: High school diploma required; bachelor's degree preferred. Experience: Minimum 2 years in hospitality or event-related roles; 5 years preferred. Language: Bilingual abilities preferred. Skills: Strong communication and organizational skills Ability to interpret instructions and write clear correspondence Basic math ability Problem-solving and decision-making skills Business acumen and budget awareness Proficiency in Microsoft Suite, internet applications, Adobe products; typing 50 WPM Physical Requirements Frequent standing, walking, reaching, and handling materials. Regular sitting and lifting up to 25 lbs; occasional lifting up to 50 lbs. Requires close vision, depth perception, and ability to adjust focus. Work Environment Exposure to outdoor conditions, moderate to loud noise, and areas with moving mechanical parts or restricted spaces. Conditions of Employment Must hold a valid driver's license and meet insurability requirements. Must pass required background checks.

The Organization Kearns & West is a leader in the collaborative communications field, providing services in public involvement, stakeholder facilitation, community outreach, and mediation, for the public and private sector. Founded in 1984, the small, woman-owned business has offices in Portland, Riverside, San Diego, Sacramento, San Francisco, Los Angeles, and Washington, DC. Focusing on positive, mutually beneficial results has allowed Kearns & West to maintain long-term relationships with the people and organizations they assist. The firm's high-stakes projects include work at local, state, and national levels and cover a variety of sectors including land use and community planning, transportation, major public facilities and infrastructure, natural resources, energy, water, and marine resources. At the core of all our projects is finding solutions to advance essential policies and programs. Opportunity Summary Kearns & West is recruiting Community Outreach and Event Coordinators/Associates . This is an opportunity for part-time independent contractors to support outreach events and activities in the San Francisco Bay Area and Sacramento regions related to transportation, community planning, air quality, and climate projects. Assignments could range from one-day events to longer support for one or more projects spanning several months, depending on project needs. Additional responsibilities could include the following: Assist with planning, designing, and implementing public participation meetings Attend planning/program and project check-in meetings with staff and/or clients Manage logistics and planning for events Help facilitate breakout discussions and notetaking exercises Staff public events: organize supplies, set up, take down and engage with members of the public in interactive exercises and discussions Prepare notes and develop summaries of events Assist with survey design, survey implementation, and analysis Design informational tools, presentations, forms, fact sheets, and other materials Write social media posts Qualifications and Experience Sought Candidates from a variety of backgrounds, including public policy, urban planning and communications will be considered. An interest in collaborative problem-solving and communications is essential. Preference for candidates who are fluent in Spanish. Additional desired qualifications include: Experienced conducting outreach to Bay Area and/or Central Valley communities Familiar with outreach techniques specifically for underserved communities Self-motivated and comfortable working independently An effective and reliable communicator Quickly learn key issues, FAQs and important elements of complex projects Able to translate technical information for a general audience Able to attend meetings during evenings and weekends Compensation Compensation will be $40.68 - $55.17, including travel time.

About the Role As an Events Planner, you will serve as the primary point of contact for the planning and execution of small to medium-sized client meetings, events, and conferences. This job is part of the Events job function. They are responsible for the creation, management, and execution of marketing events for internal and external clients. What Youll Do: Develop end-to-end event plans to ensure flawless execution from start to finish. Produce detailed event planning timelines and track progress. Troubleshoot and resolve issues as they arise. Respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Distribute event orders and schedules to vendors and team defining event specifics. Create timelines and floorplans for set-up, event flow, and event set up and tear down details. Oversee pre-event client planning meetings. This includes acquiring vendors, menu planning, theme and decor, budgets, etc. Support event communication and marketing plan. Solve issues as they arise. Key contact for day of the event. Ensure seamless event delivery by the events operations team and vendors. Responsible for on-site coordination. Confirm load in, set up time, and verify a certificate of insurance is on file. Support events team with execution. Direct event set-up and tear down, welcoming guests, supporting attendee and speaker requests, etc. Conduct post-event reporting and reconciliation. Suggest recommendations for continuous improvement and cost and process efficiency. Present information to management. Have some knowledge of standard principles with limited practical experience in applying them. Lead by example and model behaviors that are consistent with organizational values. Impact the quality of own work. Work within standardized procedures and practices to achieve objectives and meet deadlines. Exchange straightforward information, ask questions, and check for understanding. What Youll Need: Bachelors Degree preferred with up to 3 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered. Ability to use existing procedures to solve standard problems. Experience with analyzing information and standard practices to make judgments. In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. Organizational skills with a strong inquisitive mindset. Working Place: San Jose, California, United States Company : 2025 July Virtual Fair - CBRE

WHO (Applicants) If you value: FLEXIBILITY - Events typically take place during the weekends (which may include Thursday or Friday set up days.) As an independent contractor, you set your schedule - you choose which event(s) to accept! EXCITEMENT - You will attend some of the top sports venues in your state. Never a dull moment! You may even be invited to travel to top tournaments. NEW TECHNOLOGY - Hands-on experience with the latest streaming software and technology!SUPPORT - We want to see you succeed by providing the tools and resources of Best To-Dos and Practices for the field. WHAT (Contract Services Needed) TRACK - Receive and handle all event equipment, including camera gear & marketing assets.EXECUTION - Set up BallerTV's streaming system (filming equipment) at each court (or field). Move safely, be efficient and maneuver with a sense of urgency throughout your workday.MONITOR - Ensure each game's stream is steady and consistent. Operate and troubleshoot equipment and technology, maintain communication with the BallerTV team throughout the event. ENJOY - Watch live sports while working! How cool is that?FLEXIBILITY - This role is a part-time, weekend contractor position. Some events start as early as 6AM and run as late as 10PM. You may be asked to travel up to 40 miles one way. PAY - Rates vary depending on the area and will be at least $16 an hour. Please note: Daily Shifts can be over 12 hours long. A weekend tournament (Fri, Sat, Sunday) can be over 30 hours of work. It is not for everyone and requires you to be on your feet and lift heavy objects. BALLERTV'S STORY Do you believe in underdog stories or game changing moments? BallerTV is a venture-backed startup, building the world's largest sports network from the ground up! In 2021, BallerTV live-streamed over 350,000 youth tournaments! Similar to the early days of ESPN, BallerTV is rapidly expanding the spectrum of sports coverage and changing the landscape of sports broadcasting! Required QualificationsMust be 18 years of age Must complete a pre-event background check Must be familiar with iOS devices and products Must be personable and professional at all times Must have the ability to multitask with a strong attention to detail Must possess a positive winning attitude Preferred QualificationsExperience in (live) event production, sports, or any customer facing position is a plus!Knowledge, interest, and experience within grassroots soccer, lacrosse, basketball, volleyball, football and/or wrestling is a plus! Having a current and valid Driver's license to receive and transport event equipment. Job Type: Weekend Work - ContractVisit **************** for more information.

Full-time Description Now HiringEvent Consultant Bright Event Rentals is a leader in the full-service event rental industry. We help create unique, memorable experiences from weddings to corporate events, and take great care of our clients and Team Members alike. Our business is predicated on excellent service and execution. Join our Team Now @ Bright.com/Careers About the Event Consultant: As an Event Consultant at Bright, you'll be the primary point of contact for clients renting event products and services. You'll guide clients through the rental process, offer recommendations, and coordinate details with our internal teams to ensure every event runs smoothly. This role is ideal for someone with a background in customer service, sales, or event coordination who enjoys working in a collaborative and fast-paced environment. Job Responsibilities: Provide exceptional customer service over the phone and in-person Schedule and host showroom appointments with clients in the Brisbane office Enter rental orders into our reservation system accurately and efficiently Recommend items for weddings, parties, and corporate events throughout the Bay Area Answer client questions about pricing, availability, or product options Communicate with Sales and Operations teams to ensure product availability and delivery logistics Support Event Directors with event changes, updates, or last-minute client needs Accurately bill and track orders for timely fulfillment In office Monday-Friday, 8:20 AM to 5:00 PM, with rotating Saturday shifts every 4-6 weeks Qualifications for Event Consultant: Experience in customer service, sales, or event coordination is a plus Tech-savvy with proficiency in Microsoft Word, Excel, Outlook, and Zoom Excellent communication and organizational skills Ability to multitask in a high-volume environment Spanish-speaking is highly valued but not required No degree required-we welcome diverse experience and backgrounds Must be able to reliably commute to our Brisbane, CA location Benefits: Weekly pay Full-time benefits: medical, dental, vision, life insurance 401(k) with company match Team member appreciation events: BBQs, company outings, holiday events A supportive, family-oriented culture that values your growth and contributions Why Work at Bright in the Bay Area? Bright Event Rentals is a top-tier event rental company serving San Francisco and the surrounding Bay Area. We provide everything from linens and lighting to tents and tables for iconic Bay Area events. As an Event Consultant, you'll play a hands-on role in helping clients create extraordinary experiences while building a fulfilling career in a fun and people-first environment. Salary Description $31 - $36 per hour/ $64k - $74k

Job DescriptionZilliz is a fast-growing startup developing the industry's leading vector database company for enterprise-grade AI. Founded by the engineers behind Milvus, the world's most popular open-source vector database, the company builds next-generation database technologies to help organizations quickly create AI applications. On a mission to democratize AI, Zilliz is committed to simplifying data management for AI applications and making vector databases accessible to every organization. We're seeking a highly organized and proactive Event Marketing Specialist who thrives in dynamic, fast-paced environments. This role focuses on planning, executing, and optimizing Zilliz's event marketing initiatives across global markets-including North America and Europe. You'll play a key role in managing both large-scale technology events (e.g., AWS re:Invent, tech conferences) and smaller community-driven meetups to strengthen Zilliz's global brand presence and engagement.What you'll do Research and identify high-impact technology events globally (with a focus on North America and Europe) for sponsorship, speaking opportunities, and partnerships Plan, coordinate, and execute event marketing programs, including large-scale conferences, trade shows, and small community events Manage event logistics from pre-event planning to post-event follow-up, ensuring seamless coordination with vendors, partners, and internal teams Collaborate with marketing, sales, and product teams to develop event messaging, materials, and engagement strategies Lead event operations and on-site execution to ensure high-quality brand representation and attendee experience Track, analyze, and report on event performance metrics to measure ROI and inform future strategy Manage event-related budgets, timelines, and deliverables to ensure efficient execution Support virtual event initiatives and webinars as needed to reach broader audiences Why we're looking for Bachelor's degree in Marketing, Communications, Business, or a related field 2-4 years of experience in event marketing, field marketing, or experiential marketing-preferably in the technology or B2B SaaS sector Strong project management and organizational skills with a keen attention to detail Demonstrated experience managing end-to-end event processes (planning, logistics, execution, and reporting) Familiarity with global event sponsorship and partnership processes Excellent communication and collaboration skills to work cross-functionally and externally with partners Proficiency with marketing tools (e.g., HubSpot, Eventbrite, Asana, Google Workspace) and understanding of event analytics Ability to thrive in a fast-paced, startup environment with a proactive and problem-solving mindset Flexibility to travel domestically and internationally for events as required Benefits Competitive compensation (cash + equity) Regular bonus and equity refresh opportunities Medical, dental, and vision insurance Paid time off, including vacation, sick leave, and global well-being days Generous 401(k) and regional retirement plans Zilliz is an Equal Opportunity Employer and welcome people from all backgrounds, experiences, abilities, and perspectives. All qualified applicants will receive consideration for employment regardless of race, color, national origin, religion, sexual orientation, gender, gender identity, age, physical disability, or length of time spent unemployed. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description Salary: $80,000 - $85000 /year Pay Grade: 13 Other Forms of Compensation: As the leader in business and industry dining, Eurest is the company to join if you want a rewarding career packed with limitless opportunities. We feed the employees of the nation's largest and most-prestigious companies -- in every state and across all industries. As a member of Eurest's leadership and professional support team, you will help our 16,000 chefs, and in-unit associates excel as they deliver world-class meals in corporate cafes and executive dining rooms with on-site catering through vending innovations and more. Our company is innovative, high performing and fast growing. Our teammates are enthusiastic, committed to quality and thrive on consistently delivering unparalleled results. And did we mention we work with exciting companies and at interesting locations? Come grow your career with Eurest. Job Summary Meeting and Event Planner will be responsible for all day-to-day Operation and Management of the planning, operations, conference center coordination's with facilities, vendors, event production companies and Audio visual from start to finish of events. Supervision and management of 2-15 hourly associates based on event needs. Essential Functions and Responsibilities: Responsible for the Day-to-day meeting and planning operations Ensuring highest guest, & customer satisfaction. Employee training and development. Manage Compass compliance procedures and practices. Daily Customer facing and Client Interaction. Coordination with AV & Facilities teams for all meetings and events Coordination with Executive Center catering orders. Operations, and planning of events from 10-2000 guests in coordination with the catering manager from start to finish. Coordination with Catering teams Coordination with outside event companies, and staffing agencies Daily Operation and execution of meetings, & events Daily booking and management of multipurpose rooms, and conference center spaces Qualifications: Bachelor's Degree preferred, but not required At least 5 years of relevant work experience Strong leadership and communication skills Excellent stress management skills, administrative and organizational, and follow-through skills Ability to utilize a participative approach to managing staff Proficient in the use of Windows based office software including but not limited to Microsoft Office, Word, Excel, PowerPoint and Outlook Necessary Knowledge and Skills: Attention to detail and focus on innovation, D&I, sustainability, and guest experience. Knowledge of budgetary and accounting. Supervisor, leadership, management, and coaching skills. Strong Multitasking and communication skills. Ability to solve guest issues and concerns in a timely manner. Enhanced Organizational & tracking skills. Strong Collaboration & interaction skills. Alignment with multiple departments. Ability to adapt to quick changes with a high sense of urgency. Conference center experience. Coordination with event production companies Ability to multitask and adhere to strict deadlines. Work Environment: Fast paced with considerable movement throughout the day. Interaction with all types of clienteles, guests, and vendors. High profile establishment. Must have a flexible availability, and some nights and weekends may be required. Apply to Eurest today! Eurest is a member of Compass Group USA Click here to Learn More about the Compass Story Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. Eurest maintains a drug-free workplace. Applications are accepted on an ongoing basis. Associates at Eurest are offered many fantastic benefits. Medical Dental Vision Life Insurance/ AD Disability Insurance Retirement Plan Paid Time Off Holiday Time Off (varies by site/state) Associate Shopping Program Health and Wellness Programs Discount Marketplace Identity Theft Protection Pet Insurance Commuter Benefits Employee Assistance Program Flexible Spending Accounts (FSAs) Paid Parental Leave Personal Leave Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information.

Who are we? Our mission is to scale intelligence to serve humanity. We're training and deploying frontier models for developers and enterprises who are building AI systems to power magical experiences like content generation, semantic search, RAG, and agents. We believe that our work is instrumental to the widespread adoption of AI. We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. We like to work hard and move fast to do what's best for our customers. Cohere is a team of researchers, engineers, designers, and more, who are passionate about their craft. Each person is one of the best in the world at what they do. We believe that a diverse range of perspectives is a requirement for building great products. Join us on our mission and shape the future! Why this role? Cohere is on a mission to revolutionize Generative AI, and we are seeking a Marketing Events Specialist to play a vital role in our journey. In this intermediate level career opportunity one will enjoy an exciting challenge, combining event management expertise with the fascinating world of artificial intelligence. In this role, you will create and execute memorable international events that engage our target audience and drive business growth through lead generation and revenue growth. Your primary responsibility is to ensure the seamless organization and success of events, including industry conferences, workshops, executive and sales dinners, product launches, hackathons, speaking engagements and networking sessions. You will collaborate closely with the Marketing, Sales, Operations, and Engineering teams to align event strategies and content with Cohere's overall marketing goals. As our Marketing Events Specialist, you will: * Develop a comprehensive event plan and timeline, including budget, venue selection, logistics, and promotional activities. * Source and manage external vendors and suppliers, negotiate contracts, and ensure timely deliveries and services. * Handle event registration, attendee communication, and guest list management. * Coordinate travel arrangements and accommodations, including international travel coordination for speakers, sponsors and internal staff. * Manage onsite hands-on event setup, including audio-visual requirements, staging, and branding materials. * Ensure effective pre- and post-event communication, sending invitations, reminders, and follow-up emails. * Use Marketo and Salesforce to monitor event performance, track attendance, gather feedback, and analyze event data to measure success. * Assist in creating event-related content for social media and the company website. * Coordinate various marketing event activities, such as content creation, email marketing, and social media campaigns, to promote partner collaborations. * Collaborate with the Design team to produce visually appealing and on-brand event campaign assets. * Manage the distribution of marketing collateral and promotional materials to relevant channels and partners. * Stay up-to-date with industry trends, competitor activities, and emerging marketing technologies to continuously improve campaign effectiveness. * Handle campaign-related administrative tasks, including budget tracking, invoice processing, and maintaining organized records. This career opportunity may be a good match for you if you have: * 3+ years of experience in event management in the tech space is essential. * A bachelor's degree in marketing, communications or a diploma in event management. * Excellent project management skills with a proven ability to handle multiple events simultaneously. Strong attention to detail and exceptional organizational skills required. * Must be able to travel 20% and eligible for international travel. Must possess a valid passport and have the ability to obtain any necessary travel documents. * Must be able to lift and carry 25 lbs, event setup and material handling is required. * Must be flexible to work outside of regular business hours, including some weekends, as events require. * Proficiency in marketing automation software, email marketing platforms, and social media management tools. * Outstanding communication skills, both written and verbal, with the ability to collaborate effectively with internal teams and external partners. If some of the above doesn't line up perfectly with your experience, we still encourage you to apply! We value and celebrate diversity and strive to create an inclusive work environment for all. We welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, please submit an Accommodations Request Form, and we will work together to meet your needs. Full-Time Employees at Cohere enjoy these Perks: An open and inclusive culture and work environment Work closely with a team on the cutting edge of AI research Weekly lunch stipend, in-office lunches & snacks Full health and dental benefits, including a separate budget to take care of your mental health 100% Parental Leave top-up for up to 6 months Personal enrichment benefits towards arts and culture, fitness and well-being, quality time, and workspace improvement Remote-flexible, offices in Toronto, New York, San Francisco, London and Paris, as well as a co-working stipend ️ 6 weeks of vacation (30 working days!)

Handshake is recruiting Meeting, Convention, and Event Planner Professionals to contribute to an hourly, temporary AI research project-but there's no AI experience needed. In this program, you'll leverage your professional experience to evaluate what AI models produce in your field, assess content related to your field of work, and deliver clear, structured feedback that strengthens the model's understanding of your workplace tasks and language. The Handshake AI opportunity runs year-round, with project opportunities opening periodically across different areas of expertise. Details The position is remote and asynchronous; work independently from wherever you are. The hours are flexible, with no minimum commitment, but most average 5-20 hrs The work includes developing prompts for AI models that reflect your field, and then evaluating responses. You'll learn new skills and contribute to how AI is used in your field Your placement into a project will be dependent on project availability-if you apply now and can't work on this project, more will be available soon. Qualifications You have at least 4 years of professional experience in one or more of the following types of work. The examples below reflect the types of real-world responsibilities that you might have had in your role that will give you the context needed to evaluate and train high-quality AI models Consulting with customers to determine objectives and requirements for events, such as meetings, conferences, and conventions. Reviewing event bills for accuracy and approving payments. Coordinating services for events, such as accommodations, transportation, catering, signage, displays, printing, special needs requirements, and security. Arranging the availability of audio-visual equipment, transportation, displays, and other event needs. Conferring with staff at chosen event sites to coordinate logistics and details. Inspecting event facilities to ensure they conform to customer requirements. Maintaining records of event aspects, including financial details and vendor contracts. Monitoring event activities to ensure compliance with regulations, participant satisfaction, and prompt issue resolution. Negotiating contracts with service providers and suppliers such as hotels, convention centers, and speakers. Evaluating and selecting providers of services based on customer requirements and budget. Planning and developing programs, agendas, budgets, and services to meet client objectives. Hiring, training, and supervising volunteers and support staff for events. Conducting post-event evaluations to identify opportunities for improvement. Managing administrative details such as financial operations, promotional material distribution, and inquiry responses. Meeting with sponsors and organizing committees to plan event scope and format, establish budgets, and review progress. Reading trade publications, attending seminars, and networking with other meeting professionals to stay current on event management trends. Organizing participant registration and on-site check-in processes. Developing event topics and selecting featured speakers or presenters. Promoting conferences, conventions, or trade shows by meeting with associations and producing brochures or other publications. Designing and implementing marketing efforts to publicize events and attract sponsorships. Obtaining necessary permits from fire or health departments for displays, exhibits, or food service at events. You're able to participate in asynchronous work in partnership with leading AI labs. Application Process Create a Handshake account Upload your resume and verify your identity Get matched and onboarded into relevant projects Start working and earning Work authorization information F-1 students who are eligible for CPT or OPT may be eligible for projects on Handshake AI. Work with your Designated School Official to determine your eligibility. If your school requires a CPT course, Handshake AI may not meet your school's requirements. STEM OPT is not supported. See our Help Center article for more information on what types of work authorizations are supported on Handshake AI. #indhp

Responsibilities Include: · Event Promotion- Support of Clients marketing including posting of events on social media, working with partners, targeted LinkedIn internal and external posts, communication of internal events and follow up. · Event Materials and logistic support - print flyers (handouts as necessary), update welcome decks, coordinate speaker decks, follow up with and coordinator presenter materials, manage attendee lists and badge production, attendee questions, report final lists, coordinate event calendar entries, coordinate event setup with various teams (catering, janitorial, AV, operations) and calendar manage. · Physical events - support with set up, registration, mange volunteers, AV and break down. · Tour support - manage tours for routine guests and support tour/visits for higher profile guests · Engage with the regional community engagement with onsite Licensees (portal communications, discounts, site celebrations, etc.) including tracking and sharing of Licensee progress reported in the media. · Other projects (i.e. sourcing for JPM, misc. research, etc.. surveys) Qualifications Qualifications: · A minimum of a Bachelor's degree in Marketing, Hospitality, Business or a related discipline is required. · A proven performer with a minimum of 6 years of events experience is required. · Experience developing event content and advertising of content is strongly preferred. · eMarketing experience preferred. · Exceptional writing skills are required. · Experience in a health care setting or industry association is preferred. · Experience working with and managing vendors and consultants, and managing budgets is preferred. · Experience in managing social media is preferred. · Experience in event management tools (Eventbrite, Constant Contact, Salesforce, etc.) and online tools are preferred. · Must be detail orientated and have strong personal leadership skills. · This position may require up to 30% regional travel and will be based in SSF. Additional Information All your information will be kept confidential according to EEO guidelines.

We are a rapidly expanding event marketing and consulting firm that delivers creative marketing, advertising, and promotional solutions for national brands and large corporations. Our mission is to help clients execute innovative marketing strategies, on-site promotions, and customized campaigns that increase brand awareness, customer engagement, and revenue growth. As our client portfolio continues to grow, we are seeking a motivated and enthusiastic Brand Marketing Assistant to join our Event Marketing & Fundraising team. This entry-level role offers hands-on experience in event promotions, fundraising campaigns, brand marketing, and campaign execution, with clear opportunities for long-term advancement and leadership development. Position Overview As a Brand Marketing Assistant, you will support live marketing campaigns, fundraising initiatives, and promotional events for multiple clients. This role provides exposure to real-world event marketing, direct collaboration with experienced marketing professionals, and the opportunity to develop skills across campaign management, promotions, and brand strategy. Key Responsibilities Support the planning and execution of event marketing campaigns aligned with client objectives Assist with event coordination, including scheduling, setup, breakdown, and inventory management Participate in fundraising campaigns designed to increase donations and audience engagement Represent client brands as a brand ambassador at events and promotional activations Track and report event performance metrics, including sales, engagement, and campaign outcomes Collaborate with the promotions team to share insights and improve campaign strategies Participate in ongoing training programs covering event management, brand marketing, public relations, and leadership development Ideal Candidate Profile We're looking for individuals who are passionate about event marketing, brand promotions, and fundraising and eager to grow within the marketing industry. Entry-Level Qualifications Availability to work evenings and weekends for events Access to a reliable vehicle for travel to event locations (reimbursement provided) Strong interest in event marketing, brand awareness, and fundraising initiatives Self-motivated, proactive, and able to work independently and within a team Strong communication, problem-solving, and multitasking skills Outgoing personality with the ability to engage confidently with customers, clients, and team members Ability to manage multiple campaigns in a fast-paced, deadline-driven environment No prior experience required - comprehensive paid training provided What We Offer Competitive base salary with performance-based bonuses and incentives Comprehensive paid training and ongoing mentorship Clear advancement opportunities into leadership, campaign management, and account-level roles A fun, team-oriented work environment Opportunities for national and international travel Exposure to a diverse client base, industries, and marketing strategies Real-world experience in event marketing, fundraising, campaign management, and brand promotions Start Your Career in Event & Brand Marketing This is an excellent opportunity to gain hands-on experience, develop in-demand marketing skills, and grow with a company that values creativity, collaboration, and performance. If you're ready to launch your career in event marketing and brand promotions, we provide the training, support, and growth path to help you succeed.

Our client is renowned for providing tremendous growth opportunities, fostering both professional development and exposure to cutting-edge legal and business challenges globally, while also being known for its commitment to diversity and inclusion, creating an environment where people from diverse backgrounds can thrive. Our client seeks a Senior Events Specialist. This role can be based in the SF or Peninsula office. The hybrid is 3 days in office and 2 remote. Responsibilities: Lead full-cycle planning and execution of California-based events, with support for Americas events as needed. Develop project timelines, budgets, mailing lists, event materials, and manage RSVP and attendance reporting. Coordinate all logistics including venues, F&B, security, communications, on-site execution, and contingency plans. Conduct venue research, site visits, vendor sourcing, and negotiate contracts for pricing and service quality. Collaborate with lawyers, BDMC, and cross-functional teams to deliver strategic, branded client and internal events. Qualifications: 5+ years of event management experience in a professional services or corporate environment; bachelor's degree required. Proven ability to independently manage complex, multi-stakeholder events and competing priorities. Proficiency with Microsoft Office; experience with Cvent, Microsoft Dynamics, Zoom, and other event/CRM platforms preferred. Strong organizational, communication, and problem-solving skills with flexibility to work on-site across Bay Area offices and outside normal hours. Salary: Up to 120K with some flexibility possible depending on experience.

Zilliz is a fast-growing startup developing the industry's leading vector database company for enterprise-grade AI. Founded by the engineers behind Milvus, the world's most popular open-source vector database, the company builds next-generation database technologies to help organizations quickly create AI applications. On a mission to democratize AI, Zilliz is committed to simplifying data management for AI applications and making vector databases accessible to every organization. We're seeking a highly organized and proactive Event Marketing Specialist who thrives in dynamic, fast-paced environments. This role focuses on planning, executing, and optimizing Zilliz's event marketing initiatives across global markets-including North America and Europe. You'll play a key role in managing both large-scale technology events (e.g., AWS re:Invent, tech conferences) and smaller community-driven meetups to strengthen Zilliz's global brand presence and engagement.What you'll do Research and identify high-impact technology events globally (with a focus on North America and Europe) for sponsorship, speaking opportunities, and partnerships Plan, coordinate, and execute event marketing programs, including large-scale conferences, trade shows, and small community events Manage event logistics from pre-event planning to post-event follow-up, ensuring seamless coordination with vendors, partners, and internal teams Collaborate with marketing, sales, and product teams to develop event messaging, materials, and engagement strategies Lead event operations and on-site execution to ensure high-quality brand representation and attendee experience Track, analyze, and report on event performance metrics to measure ROI and inform future strategy Manage event-related budgets, timelines, and deliverables to ensure efficient execution Support virtual event initiatives and webinars as needed to reach broader audiences Why we're looking for Bachelor's degree in Marketing, Communications, Business, or a related field 2-4 years of experience in event marketing, field marketing, or experiential marketing-preferably in the technology or B2B SaaS sector Strong project management and organizational skills with a keen attention to detail Demonstrated experience managing end-to-end event processes (planning, logistics, execution, and reporting) Familiarity with global event sponsorship and partnership processes Excellent communication and collaboration skills to work cross-functionally and externally with partners Proficiency with marketing tools (e.g., HubSpot, Eventbrite, Asana, Google Workspace) and understanding of event analytics Ability to thrive in a fast-paced, startup environment with a proactive and problem-solving mindset Flexibility to travel domestically and internationally for events as required Benefits Competitive compensation (cash + equity) Regular bonus and equity refresh opportunities Medical, dental, and vision insurance Paid time off, including vacation, sick leave, and global well-being days Generous 401(k) and regional retirement plans Zilliz is an Equal Opportunity Employer and welcome people from all backgrounds, experiences, abilities, and perspectives. All qualified applicants will receive consideration for employment regardless of race, color, national origin, religion, sexual orientation, gender, gender identity, age, physical disability, or length of time spent unemployed.

Who are we? Our mission is to scale intelligence to serve humanity. We're training and deploying frontier models for developers and enterprises who are building AI systems to power magical experiences like content generation, semantic search, RAG, and agents. We believe that our work is instrumental to the widespread adoption of AI. We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. We like to work hard and move fast to do what's best for our customers. Cohere is a team of researchers, engineers, designers, and more, who are passionate about their craft. Each person is one of the best in the world at what they do. We believe that a diverse range of perspectives is a requirement for building great products. Join us on our mission and shape the future! Why this role? Cohere is on a mission to revolutionize Generative AI, and we are seeking a Marketing Events Specialist to play a vital role in our journey. In this intermediate level career opportunity one will enjoy an exciting challenge, combining event management expertise with the fascinating world of artificial intelligence. In this role, you will create and execute memorable international events that engage our target audience and drive business growth through lead generation and revenue growth. Your primary responsibility is to ensure the seamless organization and success of events, including industry conferences, workshops, executive and sales dinners, product launches, hackathons, speaking engagements and networking sessions. You will collaborate closely with the Marketing, Sales, Operations, and Engineering teams to align event strategies and content with Cohere's overall marketing goals. As our Marketing Events Specialist, you will: Develop a comprehensive event plan and timeline, including budget, venue selection, logistics, and promotional activities. Source and manage external vendors and suppliers, negotiate contracts, and ensure timely deliveries and services. Handle event registration, attendee communication, and guest list management. Coordinate travel arrangements and accommodations, including international travel coordination for speakers, sponsors and internal staff. Manage onsite hands-on event setup, including audio-visual requirements, staging, and branding materials. Ensure effective pre- and post-event communication, sending invitations, reminders, and follow-up emails. Use Marketo and Salesforce to monitor event performance, track attendance, gather feedback, and analyze event data to measure success. Assist in creating event-related content for social media and the company website. Coordinate various marketing event activities, such as content creation, email marketing, and social media campaigns, to promote partner collaborations. Collaborate with the Design team to produce visually appealing and on-brand event campaign assets. Manage the distribution of marketing collateral and promotional materials to relevant channels and partners. Stay up-to-date with industry trends, competitor activities, and emerging marketing technologies to continuously improve campaign effectiveness. Handle campaign-related administrative tasks, including budget tracking, invoice processing, and maintaining organized records. This career opportunity may be a good match for you if you have: 3+ years of experience in event management in the tech space is essential. A bachelor's degree in marketing, communications or a diploma in event management. Excellent project management skills with a proven ability to handle multiple events simultaneously. Strong attention to detail and exceptional organizational skills required. Must be able to travel 20% and eligible for international travel. Must possess a valid passport and have the ability to obtain any necessary travel documents. Must be able to lift and carry 25 lbs, event setup and material handling is required. Must be flexible to work outside of regular business hours, including some weekends, as events require. Proficiency in marketing automation software, email marketing platforms, and social media management tools. Outstanding communication skills, both written and verbal, with the ability to collaborate effectively with internal teams and external partners. If some of the above doesn't line up perfectly with your experience, we still encourage you to apply! We value and celebrate diversity and strive to create an inclusive work environment for all. We welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, please submit an Accommodations Request Form, and we will work together to meet your needs. Full-Time Employees at Cohere enjoy these Perks: 🤝 An open and inclusive culture and work environment 🧑 💻 Work closely with a team on the cutting edge of AI research 🍽 Weekly lunch stipend, in-office lunches & snacks 🦷 Full health and dental benefits, including a separate budget to take care of your mental health 🐣 100% Parental Leave top-up for up to 6 months 🎨 Personal enrichment benefits towards arts and culture, fitness and well-being, quality time, and workspace improvement 🏙 Remote-flexible, offices in Toronto, New York, San Francisco, London and Paris, as well as a co-working stipend ✈️ 6 weeks of vacation (30 working days!)

WHO (Applicants) If you value: FLEXIBILITY - Events typically take place during the weekends (which may include Thursday or Friday set up days.) As an independent contractor, you set your schedule - you choose which event(s) to accept! EXCITEMENT - You will attend some of the top sports venues in your state. Never a dull moment! You may even be invited to travel to top tournaments. NEW TECHNOLOGY - Hands-on experience with the latest streaming software and technology!SUPPORT - We want to see you succeed by providing the tools and resources of Best To-Dos and Practices for the field. WHAT (Contract Services Needed) TRACK - Receive and handle all event equipment, including camera gear & marketing assets.EXECUTION - Set up BallerTV's streaming system (filming equipment) at each court (or field). Move safely, be efficient and maneuver with a sense of urgency throughout your workday.MONITOR - Ensure each game's stream is steady and consistent. Operate and troubleshoot equipment and technology, maintain communication with the BallerTV team throughout the event. ENJOY - Watch live sports while working! How cool is that?FLEXIBILITY - This role is a part-time, weekend contractor position. Some events start as early as 6AM and run as late as 10PM. You may be asked to travel up to 40 miles one way. PAY - Rates vary depending on the area and will be at least $16 an hour. Please note: Daily Shifts can be over 12 hours long. A weekend tournament (Fri, Sat, Sunday) can be over 30 hours of work. It is not for everyone and requires you to be on your feet and lift heavy objects. BALLERTV'S STORY Do you believe in underdog stories or game changing moments? BallerTV is a venture-backed startup, building the world's largest sports network from the ground up! In 2021, BallerTV live-streamed over 350,000 youth tournaments! Similar to the early days of ESPN, BallerTV is rapidly expanding the spectrum of sports coverage and changing the landscape of sports broadcasting! Required QualificationsMust be 18 years of age Must complete a pre-event background check Must be familiar with iOS devices and products Must be personable and professional at all times Must have the ability to multitask with a strong attention to detail Must possess a positive winning attitude Preferred QualificationsExperience in (live) event production, sports, or any customer facing position is a plus!Knowledge, interest, and experience within grassroots soccer, lacrosse, basketball, volleyball, football and/or wrestling is a plus! Having a current and valid Driver's license to receive and transport event equipment. Job Type: Weekend Work - ContractVisit **************** for more information.

Responsibilities Include: · Event Promotion - Support of Clients marketing including posting of events on social media, working with partners, targeted LinkedIn internal and external posts, communication of internal events and follow up. · Event Materials and logistic support - print flyers (handouts as necessary), update welcome decks, coordinate speaker decks, follow up with and coordinator presenter materials, manage attendee lists and badge production, attendee questions, report final lists, coordinate event calendar entries, coordinate event setup with various teams (catering, janitorial, AV, operations) and calendar manage. · Physical events - support with set up, registration, mange volunteers, AV and break down. · Tour support - manage tours for routine guests and support tour/visits for higher profile guests · Engage with the regional community engagement with onsite Licensees (portal communications, discounts, site celebrations, etc.) including tracking and sharing of Licensee progress reported in the media. · Other projects (i.e. sourcing for JPM, misc. research, etc.. surveys) Qualifications Qualifications: · A minimum of a Bachelor's degree in Marketing, Hospitality, Business or a related discipline is required. · A proven performer with a minimum of 6 years of events experience is required. · Experience developing event content and advertising of content is strongly preferred. · eMarketing experience preferred. · Exceptional writing skills are required. · Experience in a health care setting or industry association is preferred. · Experience working with and managing vendors and consultants, and managing budgets is preferred. · Experience in managing social media is preferred. · Experience in event management tools (Eventbrite, Constant Contact, Salesforce, etc.) and online tools are preferred. · Must be detail orientated and have strong personal leadership skills. · This position may require up to 30% regional travel and will be based in SSF. Additional Information All your information will be kept confidential according to EEO guidelines.

Our client is renowned for providing tremendous growth opportunities, fostering both professional development and exposure to cutting-edge legal and business challenges globally, while also being known for its commitment to diversity and inclusion, creating an environment where people from diverse backgrounds can thrive. Our client seeks a Senior Events Specialist. This role can be based in the SF or Peninsula office. The hybrid is 3 days in office and 2 remote. Responsibilities: Lead full-cycle planning and execution of California-based events, with support for Americas events as needed. Develop project timelines, budgets, mailing lists, event materials, and manage RSVP and attendance reporting. Coordinate all logistics including venues, F&B, security, communications, on-site execution, and contingency plans. Conduct venue research, site visits, vendor sourcing, and negotiate contracts for pricing and service quality. Collaborate with lawyers, BDMC, and cross-functional teams to deliver strategic, branded client and internal events. Qualifications: 5+ years of event management experience in a professional services or corporate environment; bachelor's degree required. Proven ability to independently manage complex, multi-stakeholder events and competing priorities. Proficiency with Microsoft Office; experience with Cvent, Microsoft Dynamics, Zoom, and other event/CRM platforms preferred. Strong organizational, communication, and problem-solving skills with flexibility to work on-site across Bay Area offices and outside normal hours. Salary: Up to 120K with some flexibility possible depending on experience.

*** Must be local to the city listed WHO (Event Contractors) If you value: FLEXIBILITY - Events typically take place during the weekends (which may include Thursday or Friday set up days.) As an independent contractor, you set your schedule - you choose which event(s) to accept! EXCITEMENT - You will attend some of the top sports venues in your state. Never a dull moment! You may even be invited to travel to top tournaments. NEW TECHNOLOGY - Hands-on experience with the latest streaming software and technology!SUPPORT - We want to see you succeed by providing the tools and resources of Best To-Dos and Practices for the field. WHAT SERVICES WE NEEDTRACK - Receive and handle all event equipment, including camera gear & marketing assets.EXECUTION - Set up BallerTV's streaming system (filming equipment) at each court (or field). Move safely, be efficient and maneuver with a sense of urgency throughout your workday.MONITOR - Ensure each game's stream is steady and consistent. Operate and troubleshoot equipment and technology, maintain communication with the BallerTV team throughout the event. ENJOY - Watch live sports while working! How cool is that?FLEXIBILITY - This role is a part-time, weekend contractor position. These will be 8 hour shifts. You may be asked to travel up to 40 miles one way. PAY - Rates vary depending on the area and will be at least $16 an hour. *This is not for everyone and requires you to be on your feet and lift heavy objects. BALLERTV'S STORY Do you believe in underdog stories or game changing moments? BallerTV is a venture-backed startup, building the world's largest sports network from the ground up! In 2021, BallerTV live-streamed over 350,000 youth tournaments! Similar to the early days of ESPN, BallerTV is rapidly expanding the spectrum of sports coverage and changing the landscape of sports broadcasting! QUALIFICATIONSMust be 18 years of age Must complete a pre-event background check Must be familiar with iOS devices and products Must be personable and professional at all times Must have the ability to multitask with a strong attention to detail Must possess a positive winning attitude PREFFEREDExperience in (live) event production, sports, or any customer facing position is a plus!Knowledge, interest, and experience within grassroots soccer, lacrosse, basketball, volleyball, football and/or wrestling is a plus! Having a current and valid Driver's license to receive and transport event equipment. Job Type: Weekend Work - ContractVisit **************** for more information.