Event Coordinator Jobs in Melrose Park, IL

HiFi Travel is seeking an Event Sourcing Coordinator to assist with partner/vendor relations nationwide in markets including but not limited to Chicago, Nashville, New Orleans, Las Vegas, Toronto, Ft. Lauderdale, Myrtle Beach, and Dallas. An Event Sourcing Coordinator is responsible for developing and retaining partnerships with hotel groups, transportation providers, and hospitality management groups throughout the country. This is a full time in-office position in Chicago. About Us: HiFi Travel is a collegiate events and travel company that specializes in planning university travel and events in over 50 cities for 100+ universities and 160,000+ university students throughout the United States and Canada. Our core services include hotel transportation, event planning, venue event planning, and destination travel. A Day in the Life of an Event Sourcing Coordinator: As an Event Sourcing Coordinator, you will collaborate with hotels, transportation vendors, and event planners to coordinate destination travel and large-scale student events across ~20 cities nationwide. Key Responsibilities Include: Source and manage vendor relationships, including hotels, transportation companies, and venues Request proposals, negotiate contracts, and oversee procurement to ensure the best rates and experiences for clients Maintain an organized and efficient RFP and CRM process Ensure quality control and vendor performance tracking Travel to major U.S. cities to meet vendors and establish relationships in new and existing markets What We're Looking For: Strong organizational and communication skills with a passion for hospitality and tourism Ability to multi-task, prioritize workloads, and lead others positively Strong collaboration skills to work across operations and sales teams Analytical mindset with an understanding of real-time marketplaces (supply and demand economics) Proficiency in Excel & CRMs preferred Data-driven and process-oriented with a keen attention to detail Solutions-based thinker with a proactive approach to challenges Self-motivated, energetic, and adaptable to new tools and concepts 2+ years of experience in event planning, hospitality, or tourism preferred Compensation & Perks: This position entails a competitive base salary plus potential for a performance-based bonus, healthcare benefits (medical, dental, and vision), and 401K match. Qualified candidates should expect to earn $50,000-$60,000 in the first year + healthcare benefits. Success in this position may lead to future growth and management opportunities.

This pivotal role is significant as you will serve as the firm's frontline representative, shaping its initial impression and exemplifying its operational excellence through the management of the conference center. Beyond traditional receptionist duties, you will oversee the office's opening and closing procedures, meticulously coordinate the conference center calendar, handle meeting arrangements, facilitate seamless transitions, coordinate catering orders, maintain the kitchen and conference center, and address any other unforeseen tasks to ensure the smooth functioning of the workspace. You will also provide administrative support as needed. The Conference Center Coordinator is prominent in this esteemed financial services firm! Responsibilities Answer, screen, and appropriately direct all incoming calls. Receive and communicate messages to appropriate parties. Greet incoming guests and direct guests to proper destinations. Coordinate messenger pick-up and distribute incoming packages. Utilize the security monitoring station to ensure only approved individuals have access. Ship FedEx packages when requested. Reconcile FedEx invoices for accounting. Search, request, and track files from offsite storage sites. Communicate work order requests to the appropriate manager or office of the building. Maintain a neat and orderly appearance of the reception area. Reserve, coordinate, and manage the conference center calendar. Schedule and confirm meetings in appropriate and available conference rooms. Ensure visitors and deliveries are entered into a security system before arrival. Coordinate/assist with guest IT needs. Responsible for meeting setup and breakdown. Responsible for placing and confirming catering orders for meetings. Conduct kitchen, lounge, and conference walk-throughs to ensure rooms are properly stocked and organized. Maintain inventory of kitchen/catering supplies. Research vendors and compare pricing to ensure the best value. Support various events when requested. Assist with monthly expense processing for a select group of Associates. Provide back-up support to the Executive Assistant team where needed. Duties include scheduling, booking travel, and phone coverage. Ideal Experience A college degree required with relevant experience is a plus. Must possess the ability to appropriately screen and direct incoming calls, handle public inquiries, and greet guests with confidence and professionalism. Must possess strong organizational skills and the capacity to multi-task. Excellent communication skills and attention to detail are critical. Professional presence and ability to maintain decorum and a high degree of quality communication. #117774 The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.

The River Kitchen and Bar is a high energy bar and restaurant in the vibrant Lakeview neighborhood at 2909 N Sheffield Ave, Chicago, Illinois, In an old carriage house its wooded vaulted ceilings and skylights give it an open yet cozy feel. Our staff is what makes our experiences here memorable. Please come be part of the team. Role Description This is a full-time on-site role for a Sales and Events Manager located in Chicago, IL. The Sales and Events Manager will be responsible for generating sales leads, organizing and coordinating events, managing client relationships, and overseeing event logistics. This a sales job. You cant manage an event without selling the event. Qualifications Sales, Event Planning, and Customer Relationship Management skills Sales calls both warm and cold Strong communication and negotiation skills Organizational and time-management skills Ability to work well under pressure and in a fast-paced environment Experience in the hospitality or events industry is a plus Bachelor's degree in Hospitality Management, Marketing, Business, or related field

At Hoerr Schaudt, we design beautiful, purposeful gardens that connect people, site, and season. Based in Chicago, with offices in Kansas City and Los Angeles, Hoerr Schaudt continues its 30-year mission to create gardens that thrive and delight. We share a common passion for the work we do and are always looking for colleagues who can add to our collaborative work environment. Role Overview: We are seeking a creative and detail-oriented Marketing Coordinator to bolster our marketing initiatives and support business development pursuits. This role requires a driven individual who can thrive in a collaborative, fast-paced environment while managing marketing content and collateral. The Marketing Coordinator will report directly to the Director of Marketing & Business Development. Key Responsibilities: Collaborate with principals and senior staff to develop, coordinate, and produce proposals, presentations, and other marketing materials, ensuring alignment with brand guidelines. Manage and update the library of marketing materials, including proposals, resumes, and project descriptions. Oversee photography needs such as project, headshot, and firm culture photography, maintaining a comprehensive digital asset library. Maintain and update the CRM database with leads and client/ contact information. Create content and craft stories for digital marketing and various marketing materials. Support research efforts for project pursuits and interview preparation. Assist the external PR team as needed. Contribute to the creation and maintenance of the corporate website and social media platforms. Organize and prepare marketing materials for business development and professional conferences/seminars. Support both internal and external communications. Education and Qualifications: Bachelor's degree in Marketing, Communications, or a related field. 3-7 years of marketing experience. Demonstrated ability to meet deadlines while managing multiple priorities. Strong writing skills and a solid understanding of graphic layout and design principles. Proficiency in Adobe Creative Suite (with emphasis on InDesign) and Microsoft Office. Exceptional attention to detail and the ability to multitask effectively. Excellent proofreading and editing skills. Strong interpersonal and verbal communication capabilities. Ability to work independently and as part of a team. Familiarity with social media, graphic design, and video editing is advantageous. Knowledge of Deltek Vantagepoint, Open Asset, Asana, and Hootsuite is a plus. What We Offer: Competitive salary and benefits package Please see a list of our benefits on our careers page Opportunities for professional development and career growth. Collaborative and supportive work environment. Additional Information: Work Environment: Monday through Friday 8:30-5:30 with an hour for lunch/breaks. Benefits: Health benefits, paid time off, 401(k), to/from office commute paid, or parking provided, and opportunities for career growth within a dynamic and expanding company. Salary: Range is $62,000-$80,000; the offer will be based on experience, skills and background in similar positions. Physical requirements of the role: Working conditions: Inside office setting, working at desk and at computer. How to Apply: Please submit your resume, portfolio, and a cover letter outlining your relevant experience to our Director of Human Resources, Meg Graham at ************************

About Us: Exertis Almo is a dynamic and forward-thinking pro A/V distributor committed to growth, innovation, and delivering exceptional experiences for our clients and partners. We are looking for a creative, results-driven Marketing Event Manager to join our team and support our strategic goals through impactful events, trade shows, and vendor partnerships. Position Summary: The Events Manager will be responsible for the planning, coordination, and execution of regional and national marketing events, including trade shows, sales meetings, and vendor engagements. Work directly with Marketing Managers to grow incremental sponsorships throughout the events. This role requires a blend of event management expertise, creative thinking, strong communication skills, and the ability to collaborate closely with internal teams, including sales, marketing, and leadership. What you will do in this role: Trade Show Planning and Execution: Lead the planning, coordination, and execution of regional trade shows and industry events. Oversee logistics, including booth sponsorships, staffing, promotional materials, and travel arrangements. Ensure that trade shows align with broader marketing and sales strategies. Creative Sponsorship Ideas: Develop innovative sponsorship opportunities that enhance brand visibility and engagement at events and trade shows. Collaborate with Marketing Managers to craft compelling new incremental sponsorships and ensure the execution of all sponsorship deliverables. National Sales Meeting Planning: Organize and execute national sales meetings, including event logistics, schedules and team-building activities. Ensure seamless event execution, delivering a positive and impactful experience for attendees. Sales Team Training and Development: Collaborate with the sales teams to design and implement productive training programs and activities aimed at enhancing team skills and vendor participation. Coordinate with vendors and external partners to support the development of sales training events. Cross-Functional Collaboration: Partner with the marketing team to ensure event strategies align with brand objectives and lead generation goals. Work with leadership to ensure events contribute to the company's broader business development initiatives. Leadership and Team Engagement: Provide leadership and direction to internal teams and vendors involved in event planning and execution. Foster a collaborative and dynamic team environment to ensure event success and continuous improvement. Travel Requirements: Travel approximately 6-8 times per year to regional and national events and trade shows. Manage travel logistics and ensure events are executed smoothly on-site. What look for in a candidate: Bachelor's degree in Marketing, Communications, Business, or a related field. 3+ years of experience in event planning, trade show management, or marketing roles, with a focus on B2B or corporate events. Proven track record of successful event execution, including vendor management and creative sponsorship strategies. Strong project management skills with the ability to manage multiple tasks and deadlines. Excellent written and verbal communication skills; able to engage with internal teams and external vendors effectively. Ability to think creatively and develop innovative event concepts that drive engagement and business growth. Strong leadership and interpersonal skills with the ability to work cross-functionally in a fast-paced environment. Willingness and ability to travel up to 8-9 times per year. Preferred Skills: Experience working with sales teams to develop training and team-building activities. Familiarity with event management software and tools. Experience with budget management and financial reporting for events. Knowledge of the latest trends in event marketing and trade show technologies.

About Us Lamar Johnson Collaborative (LJC) is a team of high-energy professionals. We share a passion for design, a collaborative approach, and a casual culture. We solve challenges by leveraging the collective expertise and ingenuity of the best and brightest minds across development, design, and construction. Lamar Johnson Collaborative attracts a dynamic and diverse group of people who work together to realize our clients' vision. LJC is a growing firm and is recruiting top Marketing Talent to join our growing team. The Role We Want You For As a Marketing Coordinator, you will help coordinate and produce quality RFQ/P responses as well as presentations that meet the staff and pursuit needs. In this position, you will enhance and assist the marketing manager team, helping them to grow and expand LJC's presence and portfolio through intentional project pursuits and client relationships. The Marketing team is collaborative with colleagues and will work across LJC disciplines and parent company Clayco's construction and real estate arms to complete projects that are vertically integrated in the enterprise. The Specifics of the Role Coordinate, and produce high-quality, on-time and effective proposals, qualifications, and presentations. Collaborate with market leaders, technical and design staff, and consultants across a variety of sectors to produce RFP/Q responses. Produce other marketing efforts as they arise, including but not limited to award submissions, internal newsletters, and LJC's design annual publication. Write and/or update new project narratives and personnel resumes to be used for marketing purposes. Graphic design knowledge in layouts, typography and marketing language - attention to detail. Contribute to the maintenance and accuracy of CRM, Knowledge Management, and Marketing Drive, etc. Collaborate with designers, architects and other professionals on other projects as needed. Maintain LJC brand across all marketing channels. Requirements Bachelor's in design, Marketing, or a related discipline. 3 - 5 years of experience working in marketing in a professional service field, preferably in the built environment (architecture, engineering, construction, development, and/or real estate). Experience with producing and responding to RFPs. Ability to multi-task and work effectively in a creative environment with multiple deadlines. Proficient with Adobe Creative Suite, particularly InDesign. Graphic knowledge in layouts, typography and marketing design language. Excellent writing, editing and proofreading skills. Collaborative and proactive personality with excellent time management skills. Conscientious problem solver. Ability to work independently and as part of a team. Some Things You Should Know Our clients and projects are nationwide - Travel will be required. We work on creative, complex, award-winning, high-profile jobs across the United States. The pace is fast! Why LJC and Clayco? 2024 Best Places to Work - Crain's Chicago Business, St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2024 ENR Midwest - Midwest Contractor (#1). 2024 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2024 ENR Top 100 Green Contractors - Green Contractor (Top 5). Benefits Discretionary Annual Bonus: Subject to company and individual performance. Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! Compensation The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. It is not typical for an individual to be hired at or near the top of the range for the role and compensation decisions are dependent on the facts and circumstances of each case. The LJC Nationwide salary range for this position is approximately $60,000 - $80,000 +/- annually (not adjusted for location).

Are you a top-notch, high energy, results oriented Marketing professional looking for an opportunity to be part of an outstanding organization? Food & Paper Supply is an established south suburban IL (Alsip) foodservice distributor, and we are seeking a high energy, bright individual with at least 1 year experience in a Marketing role. This role is primarily responsible for creating weekly, monthly flyers, coordinating annual shows and driving customer and prospect engagement on our social media platforms. The selected candidate must be extremely resourceful and able to handle a myriad of tasks. Collaboration and confidence are key abilities we seek. Key responsibilities include: Social Media/Marketing Coordination Develop and plan social media marketing posts, including monitoring engagement (e.g. comments and shares). Design posts to increase sales. Improve Social Media presence and increase followers through captivating photos and brand elevating descriptions. Utilize and assess social media management programs to schedule posts. Build on-line community through engaging posts and contests. Track key social media metrics and designing tactics to improve performance. Track marketing budget. Implement and produce an editorial calendar to manage content and plan timely marketing campaigns. Manage, write and post updates and content to the company website, including repurposing and publishing of blogs. Create visually appealing and relevant promotional materials for print, web, and social media using Adobe Creative Suite and Canva. Produce email marketing campaigns. Create template and customized presentations for sales staff to utilize on sales calls. Monitor competitive intelligence. Event Planning Pre event planning including aligning event objectives with marketing strategies Event promotion & marketing: content creation, running digital campaigns and publicity. Logistics & coordination: registration management, swag and collateral preparation On-site event support including attendee engagement and display materials Follow up on leads, track metrics from events and prepare event recaps. Qualified candidates will have: At least one year experience handling social media and digital marketing. Creative flair, versatility, conceptual/visual ability and originality. High level of proficiency in Abode Creative Suite, Canva and MS Office - excel, powerpoint, word etc. Prior experience working with consumer products preferred. Understanding of social media platforms, metrics, and tools. A bachelor's degree, or advanced certifications and experience in marketing, communications or a related field, focus on digital marketing, social media, and event planning. This is an outstanding opportunity for a self-starter who wants to have a career and progress in the Marketing field! Medical, dental , LTD insurance and 401k provided.

About the 3 Tier Beverages We are 3 Tier Beverages - one of the fastest growing data analytics companies in the Adult Beverage space - and are seeking to add a Marketing and Business Development Coordinator to join our team of seasoned industry professionals. Founded in early 2020, 3 Tier Beverages currently provides data solutions to 200+ beer, wine, and spirits partners across the United States and Europe. We will provide you with the opportunity for each day to be completely different working with our expansive portfolio of suppliers, distributors, retailers, and partnered organizations. The Role The Marketing and Business Development Coordinator will play a pivotal role in supporting the Chief of Staff and the Founder by managing marketing efforts, ensuring alignment with organizational goals, and optimizing administrative and operational efficiency. This position is ideal for a detail-oriented and proactive individual who thrives in a fast-paced, multifaceted environment. Position requirements include but are not limited to the Job Description as we wear many hats at 3 Tier Beverages. This position is remote but occasional in person meetings are required. You must be based in Chicago. Full-time, part-time, and contracted applications accepted. Salary • $50,000/year (full-time) and bonus Benefits • 401K with Principal with 3% salary match • 3 Weeks vacation in addition to company yearly break between Christmas and New Year • Phone and Internet Monthly Allowance • Medical, Dental, and Vision Insurance Communications and Marketing • Assist in curating and distribute the company's monthly newsletter, sourcing content and ensuring timely publication. • Oversee website updates, coordinating with web developers as needed for technical improvements. • Manage Social Media including LinkedIn and Instagram Event and Webinar Coordination • Plan, organize, and execute in-person events, including purchasing tickets, logging and maintaining accurate records of receipts, and logistics of the event • Manage virtual training sessions and webinars, including scheduling, platform setup, increasing attendance, and follow-ups. Strategic and Operational Support • Assist the Chief of Staff in setting and tracking strategic goals and objectives. • Ensure projects stay on schedule by monitoring timelines, identifying roadblocks, and providing status updates. • Support internal communications and streamline operational processes to improve efficiency. Contract and CRM Management • Draft, review, and maintain contracts in compliance with company policies and legal standards. • Update and maintain the CRM system, ensuring all client contacts, contracts, and billing records are accurate and up-to-date. • Work with Sales team and prospective clients to ensure timely signing and distribution of contracts. Benefits Administration • Support the administration of the company's 401K plan, including enrollment, contributions, and compliance reporting. • Assist employees with retirement plan inquiries and coordinate with the 401K provider. • Collaborate with 3rd party healthcare provider to facilitate healthcare plan selection, enrollment, and employee support. Human Resources Support • Coordinate onboarding processes for new hires • Support HR compliance efforts and act as a point of contact for employee relations. Qualifications • Bachelor's degree in Business Administration, Marketing, or a related field is preferred. • 1-2 years of experience in administrative support, operations, or a similar role. • Strong organizational and multitasking abilities with a keen eye for detail. • Excellent communication skills, both written and verbal. • Proficiency in Microsoft Office Suite and CRM software; experience with financial systems is a plus. • Proficiency in Canva, Adobe, and other software required. • Ability to handle sensitive information with discretion and professionalism. Key Competencies • Proactive problem-solving and adaptability to changing priorities. • Strong interpersonal skills and the ability to collaborate across teams. • High level of accountability and commitment to meeting deadlines.

CHEST is seeking an innovative, detail-oriented, and enthusiastic Marketing Coordinator to join our dynamic marketing team. In this role, you will play an integral part in executing multi-channel campaigns designed to drive revenue and engagement for CHEST's clinical educational resources. This position offers a unique opportunity to collaborate with cross-functional teams to craft impactful campaigns that resonate with our audience. The ideal candidate has a solid foundation in marketing principles, strong project management skills, and a passion for digital innovation. As a vital member of the marketing team, you will contribute to shaping and implementing strategies that amplify CHEST's mission to advance lung health and clinical education. Key Responsibilities Demonstrate a passion for ‘crushing lung disease' and embody CHEST values: honor the team, lead with integrity, leverage passion, cultivate innovation, and have serious fun. Support the development and implementation of comprehensive marketing plans, including task setup, writing engaging email and social media content, and coordinating website and newsletter updates with the communications team. Collaborate across departments to understand marketing requests, objectives, target audiences, campaign goals and budgets, ensuring alignment with organizational goals. Execute marketing campaigns across digital channels, monitor performance metrics, and provide actionable insights to optimize effectiveness. Partner with the creative team to develop compelling campaign assets, including digital ads, email headers, and website visuals. Manage and optimize paid advertising campaigns on platforms such as X (formerly Twitter), Facebook, Instagram, LinkedIn, and Google Ads, ensuring maximum ROI. Conduct A/B testing, analyze campaign performance data, and provide recommendations for continuous improvement. Qualifications 1-3 years of experience in marketing with a bachelor's degree in marketing, communications, or a related field. Exceptional attention to detail, organizational skills, and ability to manage multiple projects simultaneously. Strong communication and collaboration skills, with the ability to work effectively with stakeholders across all levels. Proficiency in digital marketing tools and best practices, including SEO, SEM, PPC, email marketing, marketing automation, and website management. This is a hybrid position. The applicant must be able to commute to CHEST HQ, located in Glenview, IL in the Chicago suburbs, 2 days a week Benefits While we offer benefits that you'd expect from any forward-thinking, progressive organization, we offer a lot of extras too, including the standardization of a hybrid working environment. From tuition reimbursement to parental leave, we offer the benefits that you want most. Health and Wellness: Medical, dental, and vision insurance*; flexible spending account*; long- term and short-term disability insurance; life/AD&D insurance Work/life Balance: 37.5-hour work week with flexible start times; Paid Time Off; Paid parental leave; Hybrid work environment; Paid holidays Giving and sharing: 401(k) with matching contribution from CHEST*; Health club and fitness reimbursement; Employee counseling program; Reimbursement for professional memberships; Tuition Reimbursement Office perks: Lunch & Learns; Annual Health Fair; Professional development courses; Volunteering opportunities; Annual Holiday Party; In-office “Busy Breaks” Additional Information The annual base salary range for this position is USD $63,000 to USD $66,000. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, or other items. CHEST considers factors such as, but not limited to, the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, and market and organizational considerations when extending an offer. CHEST is proud to be an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, gender identity, religion, sexual orientation, age, disability, parental status, veteran status, or any other protected status under applicable laws. At CHEST, our employees come from different backgrounds with various lived experiences and dynamic strengths. We strive to continuously improve our way of working to reflect our commitment to inclusion and equity and build a workforce that reflects the communities that we serve. And that means we need you! Your experiences may only perfectly align with some qualifications listed in the job description. But if you are excited by this position, we highly encourage you to consider still applying. You may be just the right candidate to help us with our mission to improve patient care! This description was designed as a convenience to acquaint employees and managers with the essential elements of the position. It is solely to summarize basic duties, and it is not intended to be a contract or guarantee of employment or any specific terms or conditions of employment. *Participation is voluntary

Coordinator, Property & Client Services What we offer Reporting to the General Manager and supporting the Center Management Team, this is a full‐time role responsible for all center‐level administration, including but not limited to service contract and vendor administration, finance administration, and tenant administration and coordination. Coordination and execution of the on‐site Specialty Leasing and Brand Ventures program, and providing all customers including guests, retail partners, contractors, and internal cross‐functional teams with an exceptional service experience, while always maintaining compliance with company policies and procedures. Scope Contracts Administration (Service Contracts, Work Orders & General Expenditure) Maintains the Center Contract Log: logs new contracts, amendments and follows up with Facility Operations on expirations that require a new contract or renewal. Works in partnership with Facility Operations, drafts work orders and service contracts, checks and updates forecast expenditure balance. Monitors and manages compliance of center teams with the Contract Policy and Finance Authorization Matrix. Through Procore, supports the bidding process: Performs Know Your Partner/GAN Compliance checks. Notifies vendors of recommendations. Collects vendors' Certificates of Insurance. Drafts contracts and issues to vendors for execution. Uploads vendor executed contracts and follows through internal approvals. Reconciles costs to process vendor payment. Creates and processes Change Orders. Attends weekly progress meetings with Facility Operations and follows through assigned actions. Supports Facility Operations in the preparation of work permits for center contract works (e.g. sprinkler drain‐ down) and furnishes contractors with relevant permits (through the Sine visitor management system for Flagships and manually for Regionals) Finance Administration (Accounts Payable, Accounts Receivable and Other Finance Processes) Accounts Payable (CAM/center‐specific and CAPEX): Processes payables (PO/PA‐Invoices) Matches invoices to purchase orders/projects. Obtains necessary back‐up documentation. Routes invoices and follows up payments with corporate Accounts Payable and Fixed Assets. Monitors payable system for invoices on hold, coding errors etc. and troubleshoots with Facilities Director/General Manager. Accounts Receivable: Supports the General Manager, Operating Manager and AR Manager, as instructed. Responsible for uploading request and back‐up documentation into the Box file for the Portfolio Associate to action. Violations (OTH) Construction (CCH) Manual Billing Services Sold (SVS) Legal Manual Billing Receives manual checks and maintains the Check Log for recording and auditing receipt of manual checks. Arranges FedEx delivery of manual checks to the centralized lockbox. Specialty Leasing Percent Rent Billing: Obtains sales from Tenants in accordance with lease terms, follows‐up on any outstanding data to full completion and uploads data into Salesforce. Verifies Tenant billing on the monthly Rent Roll and issues to the General Manager for approval. Calculates percentage rent billing from sales data and creates/processes/sends manual bill. Month End/Quarter‐End/Year‐End Processes: Prepares a list of accruals and collates back‐up documentation. Verifies accruals in system and assists the General Manager with the forecast. Reconciles P‐card expenses, uploads receipts, and verifies payment. Centers with central Plant - prepares Central Plant Union (Engineers) payments: Calculates Union Dues/Annuity/Pension, creates invoice for overtime and bill‐back. Creates a check request for Dues/Annuity/Pension and submits into Nexus, routes to Accounts Payable. Specialty Leasing & Brand Ventures Coordination of Center‐level Program Supports Specialty Leasing and Brand Ventures operations. Responsible for center‐level coordination and management of ALL temporary in‐line and common area mall activations, including Retail Merchandizing Units (RMUs), pop‐up in‐line stores, and kiosks. Performs center walks/inspections, ensures Tenant activation complies with visual merchandising Design Guidelines. Monitors pipeline activity, distributing reports to center team, and plans the activation schedule. Arranges regular communications with center teams to align on activity (General Manager/Asst. General Manager/ Facility Operations. Arranges regular communications with the Specialty Leasing team to plan the schedule, align on Tenant requirements and troubleshoot issues. With support from Marketing, liaises with Tenants on retail and center operations, sales, and customer service, optimizing performance and income. Obtains permits from the local authority, where required, and supports Tenants with the same. Obtains Tenant Certificates of Insurance and uploads to Salesforce. Obtains Tenant signage proposals and internal approval from Retail Design Management, ensures the Tenant implements according to the approved specification. Coordinates the roll‐on roll‐off of units, issues instructions to Facility Operations and follows through to completion. Issues meter readings and utilities supplier information to Tenants (in‐line stores and kiosks only). Inventory management in partnership with Facility Operations: Communicates maintenance and repairs. Creates associated purchase orders/invoices and forecasts for expenditures. Checks Exiting Condition Reports are completed for all vacant, outgoing in‐line units and kiosks. Maintains an equipment and asset inventory schedule. Takes photos of activations, media, and space opportunities and uploads them to Salesforce as required. General Coordination & Duties Sales Collection: Obtains sales from ALL permanent and temporary retailers in accordance with lease terms and uploads data into sales tracking system. Completes Sales Report sign‐off and issues to the General Manager for approval. Processes Open/Closed/What's Happening Notices in accordance to policy. Uploads executed storage leases in the system. Processes mail - receives, opens, scans and mails: Certificates of Insurance, manual checks (mails to the lockbox), invoices, other general information. Prepares Tenant Operational Defaults for breach of lease covenants, issues to the General Manager for signature and distributes to the Tenant. Coordinates URW Connect: Uploads URW communications from Management Team to Tenants. Responds to Tenant requests and communicates these to relevant team members for follow‐up. Processes Tenant requests for works and approves after hours work permits (checks insurance, reviews work in conjunction with Facility Operations). Attends weekly staff meeting and customer service (“Style” program) sessions. Attends required training classes and programs. Other duties, as assigned. What we are looking for BA or BS degree or equivalent experience required. 2‐3 years' prior experience in an administration role, working with cross‐functional teams. Experience of basic finance administration: processing purchase orders/invoices, assisting with accruals and budget forecasting. Proficient in current Microsoft Office software including Outlook, Word, Excel, PowerPoint, and SharePoint. Working knowledge of enterprise management systems (Salesforce) and project management software (Procore) is advantageous. Ability to understand and interpret legal agreements. Ability to conform to policies and procedures and familiarity of working within a compliance framework. Ability to respect confidentiality and sensitivity of information. Exceptional process management skills: can organize and prioritize an efficient workflow, simplify complex processes, anticipate, and adjust for problems and roadblocks, adapt to changing priorities, and manage from start to finish. Exceptional customer service skills and the ability to develop and maintain effective relationships; dedicated to meeting the expectations and requirements of internal and external customers, specifically through listening and responding to concerns both in the moment and via digital communication means. Ability to maintain composure in all scenarios. Compensation Non-Exempt $24-$34/hr What is important to us Unibail-Rodamco-Westfield (URW) is driven by an entrepreneurial foundation of talented and ambitious employees who embrace change, strive for innovation, and know when to venture into uncharted terrain. Teams within URW are collaborative and thrive by working together to seize opportunity and solve challenges. Employees receive mentorship and guidance while being empowered to drive their initiatives, embracing their individuality and unique backgrounds. URW‘s flagship destinations are interwoven into the community fabric, and we give employees the power to be impactful in their work and lead meaningful change in our communities through volunteering, DE&I programming and leading ESG efforts. URW is an innovator and trend setter in experiential entertainment and is making bold moves to be a brand that creates inspiring consumer experiences in-person and digitally. Breaking beyond conventional beliefs, URW is surprising and delighting customers by reinventing being together and creating memorable moments. Unibail-Rodamco-Westfield is an equal opportunity employer that embraces diversity of backgrounds, perspectives, experience, and skills. We believe that diversity plays an important part in the success of our business, and we are committed to creating an environment which respects, values, celebrates and makes the most of people's differences. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, and other legally protected characteristics. Join us in Creating Sustainable Places That Reinvent Being Together.

About Our Client: Addison Group is hiring a License and Title Coordinator for our client, a growing company in the vehicle leasing industry. With a strong reputation and a commitment to employee growth, this organization offers a collaborative and supportive work environment. Location: Schaumburg - moving to Oakbrook in early 2026 Pay: $45-60k (based on experience) + bonus Workplace type: Onsite 5 days a week Job Description: The License and Title Coordinator is responsible for processing licensing and title transactions, ensuring compliance with jurisdictional regulations, and managing vehicle-related violations. This role requires strong attention to detail, the ability to multitask, and experience working with DMVs and licensing vendors. Key Responsibilities: Process vehicle licensing transactions, including registrations, renewals, and title transfers. Research, process, and resolve toll, parking, and camera violations. Coordinate with DMVs, tag agents, and third-party vendors for title and registration processing. Maintain and submit legal documentation, including affidavits, POAs, and tax filings. Provide occasional customer support regarding licensing inquiries. Perform administrative tasks such as data entry, filing, scanning, and mail distribution. Ensure compliance with licensing regulations and company policies. Qualifications: Experience: 2-3+ years in license and title processing. Education: High school diploma or equivalent. Skills: Strong attention to detail, organizational skills, and proficiency in MS Office. Additional Experience Preferred: Handling toll, parking, and camera violations. Working with multiple licensing vendors and DMV systems.

Be Marketable is a sales-driven marketing firm in Lombard, IL, specializing in customer acquisition and brand promotion. Our team is dedicated to helping clients increase sales, expand their customer base, and build lasting relationships. We are looking for high-energy, motivated individuals who are ready to take on a sales-focused role and thrive in a fast-paced environment. 🚨 Applicants MUST be located in the Chicagoland area and able to commute to our Lombard office daily. 🚨 Key Responsibilities: Actively participate in sales and promotional events, engaging directly with customers. Drive sales by educating potential customers on brand offerings and creating meaningful interactions. Work closely with the marketing and sales teams to ensure smooth campaign execution. Provide top-notch customer service, addressing inquiries and resolving concerns to enhance sales success. Maintain accurate sales records, customer data, and campaign performance reports. Identify new opportunities for sales growth, including upselling and cross-selling relevant services. Qualifications & Skills: Previous experience in sales, customer engagement, or brand promotion is a plus. Strong communication, interpersonal, and persuasion skills. Goal-oriented mindset with a passion for closing sales and exceeding targets. Ability to multitask, adapt quickly, and excel in a sales-driven environment. Comfortable using CRM tools and tracking sales performance. Must be local to the Chicagoland area and able to commute to Lombard, IL daily. 💼 Join Be Marketable and jumpstart your career in SALES while representing top brands! Apply today!

My client (Chicago Loop) is looking for an IP Docket Coordinator. The IP Docket Coordinator will be responsible for all aspects of docketing activities pertaining to Intellectual Property (IP) matters; reports to IP Docket Supervisor. As the IP Docket Coordinator, your job duties will include but not be limited to: :Utilize IP-specific software (CPi) to manage projects related to IP docketing Adhere to department and firm policies related to docketing matters and procedures Generate accurate customized reports for attorneys, paralegals and secretaries as requested Follow up with attorneys/paralegals as needed. Skills & Competencies :Analytical, organized, highly motivated, proactive and communicative Candidate must also be a problem solver and a team player with the ability to exercise independence and professional judgment in a fast-paced environment Ability to work under pressure to meet strict deadlines Substantive knowledge of docketing requirements preferred Knowledge of US and foreign patent & trademark procedures preferred Familiarity with online IP record systems (PAIR; ePCT; TSDR; etc.) preferred Qualifications & Required Experience: Associate's degree or higher preferred or any combination of training, education and experience that demonstrates the ability to perform the essential functions of the position At least 1 years of IP Docket experience in a law firm or corporation preferred Computer Skills: To perform this job successfully, an individual must be proficient in the following software: Strong working knowledge of Microsoft Office Suite, including Word, Excel and Outlook. Experience with CPi Software preferred.

We are looking for someone who is ready to make an impact at a fast-growing startup! This position requires a reliable, detail-oriented, energetic and self-driven person and provide world-class service to our visitors and team alike. The ideal candidate has a natural ability to roll with the punches and flexibility to handle anything that might come their way. We are looking for someone who is a teamplayer and has a team mentality. At Lessen, we are a team and lift each other up and help each other grow.What You'll Do: Assist Communications and Events Administrator as needed with office-wide initiatives including but not limited to snack cart, employee appreciation weeks and holiday events. Be an active member of the events team as it relates to meetings, ideas, and execution. Oversee Fooda account and their representatives and ensure monthly deliveries are accurate, headcount is appropriate and adjusted as needed. Ensure all new employees are added to the Food app upon hire. Maintain and oversee all contracts for office vendors (excluding photo copiers). Work closely and maintain a professional relationship with the property management firm to ensure office needs are met in a timely manner. Follow building security protocols to allow external visitors access to the office. New Employee Preparation: -Work with Property Manager to ensure employee badges are received prior to first day. -Work with Supervisor and hiring managers to determine seat location for new employees. -Monitor new hire spreadsheet to keep up to date on hires and add seat location once determined. -Work with recruiters to ensure employee photos are received in a timely manner in order to complete badge process with Property Manager. -Create office/cubicle nameplate badges for all in-office new employees and place at seat location. -Ensure new employee location has all necessary working equipment needed to perform their duties. -Ensure office/workspace is clean for all new employees. This includes but is not limited to clearing of unnecessary office supplies and wiping down with disinfectant wipes. If there is old paperwork, take to the department leader to determine what is to be done. -Place new employee SWAG items at desk. Oversee and approve (with Senior EA-Chicago) all seating changes and update the office seating chart weekly Promote a positive, high morale building, office environment at all times. Be an active member of the building's Emergency Response Team, attending all required training's/meetings. Order and monitor office supplies and order replacements as needed while working with the Workplace Manager to ensure budget is not exceeded. Order kitchen supplies including beverages, snacks, paper supplies while working with the Workplace Manager to ensure budget is not exceeded. Maintain stocking of supply rooms and kitchen while keeping everything organized to avoid waste. Keep reception area tidy including kitchens, and meeting rooms Work with Senior EA to determine proper needs for meeting rooms prior to guests arriving (ie beverages, food, SWAG etc) Oversee sorting and distribution of incoming mail and packages in a timely manner Prepare outgoing mail including overnight shipments Operate office equipment, such as photocopier, printers, etc. as needed. Perform administrative duties as directed by administrative team. This is not an all-inclusive list of assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Company You Should Have: High School Diploma or GED Interpersonal communication Written communication Attention to detail Works well within a team environment Physical stamina Computerliteracy Ability to work independently Must be able to lift 20lbs Must be able to be on feet for periods of time $23 - $26 an hour

Working as a Sales Consultant at SBR Events Group you will own a role which is stimulating and challenging on a daily basis. This career will further develop your interpersonal and commercial skills, giving you real opportunity for personal and professional growth. Key Accountabilities Overall client and event planning management, including preparation, communication, follow-through, and follow-up. Duty Statements Communicate with Excellence: Responsible for overall client management, including responding to customers' needs and requests, providing outstanding communication, offering creative thinking, and paying careful attention to all event details. Drive Sales: Achieve monthly and yearly sales goals by administering follow-through of all sales processes and initiatives Utilize catering software for client data management, contact history, event detail, and cost accuracy. Recommend and select products for customers based on their individual needs. Maintain a working knowledge of the company's various products and services Establish and nurture relationships with past customers and potential customers to facilitate sales Working with our Executive Chef and culinary team, the Catering and Event Consultant develops creative menus, suggests "up-selling" options to clients, and prepares proposals and sales contracts. Ensure accuracy, timeliness, and follow-up during the initial planning and event stages. For successful event preparation and execution, ensure timely communication of event needs to the assigned Event Director, Project Manager, Operations, and Culinary teams. Actively engage in sales and operations meetings, site visits, and venue and client meetings. Maintain an awareness of market trends and participate in competitive analysis to advise on overall enhancements of selling techniques, event presentation, diversifying menu offerings, discovering new market segments, and realizing other components of events to remain fresh and relevant to further company successes. Performance Standards The Catering Sales and Event Consultant activities are expected to be carried out without direct supervision. Must be able to multitask and handle planning several events simultaneously The ability to work well with internal and external participants is essential. Must communicate clearly and effectively with staff, managers, and clients and present and influence all levels of the organization. Must be proficient in the use of technology and all office applications, CRM programs Ability to articulate the distinct aspects of products and services. Ability to develop client-focused and achievable solutions, Excellent listening and presentation skills. Excellent verbal and written communications skills

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview The Event Coordinator is primarily responsible for coordinating and overseeing all internal events for OVG, MPEA, Choose Chicago, partners, and tenants. This includes assistance with the room scheduling, event planning, implementation, and follow-up activities. The Event Coordinator plays a large role in the support of the entire Event Management Department with various event related and administrative details. This role will pay an hourly wage of $27 to $32. Benefits for FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays). This position will remain open until May 2, 2025. Responsibilities Assist clients in the event planning process by walking them through each step Coordinates all details of internal events and meetings with McCormick Place Operational Departments while communicating all event information in a timely manner. Develops and maintains strong relationships with internal meeting clients to assist in their plan, anticipate their needs and problem-solve on site. Supports the Event Management Team on specific events Manages monthly site visit calendar and weekly event documentation for the entire facility Consults with clients to determine objectives and requirements for their event Prepares pre-event planning documents and instructions using event software. Prepares and distributes event data sheet to all staff and departments Responsible for preparing floor plan distribution for City Fire Marshal review. Work with client and vendors to coordinate and facilitate client needs for each event and provide cost estimates as required/requested Preparation of and submission of expenses for event settlement. Attend settlement if required Organizes and maintains a file system to include show management documents (floor plans, exhibitor manuals and prospectus). Acts as administrative support for the entire Event Management Department and individual Event Managers while they are on show site with an event or out of the office. Orders and maintains supplies and arranges for equipment maintenance. Executes other operational duties as assigned. Qualifications Bachelor's degree from an accredited college or university with major course work in facility management, management, business administration or related field preferred 1-3 years' of experience in same or similar position in convention centers, arenas, or stadiums preferred Ability to work flexible and sometimes demanding schedules (including nights, weekends, holidays and extended hours) Experience with Microsoft Office products and Diagramming Software (CAD) preferred Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Job Description: We are seeking a highly motivated and detail-oriented Assistant Event Coordinator to join our dynamic team. In this role, you will be responsible for planning, executing, and managing a variety of events, ensuring that every aspect aligns with the client's vision and objectives. Location: Chicago, IL On site job Responsibilities: Plan and coordinate all aspects of events from concept through to implementation. Develop event budgets and manage expenditures effectively and accurately. Research and secure venues, vendors, and suppliers based on event needs and specifications. Create detailed project timelines and ensure all project milestones are met. Qualifications Bachelor's degree in Event Management, Hospitality, or a related field preferred. Proven experience in event planning and coordination within a corporate or agency environment. Strong organizational and multitasking skills with a keen attention to detail. Excellent communication and interpersonal skills, with the ability to work collaboratively. Proficiency with event management software and tools, as well as Microsoft Office Suite. Additional Information Benefits: Competitive salary between $19.50 and $28.00 per hour. Opportunities for career growth and professional development. Comprehensive training to support your success in the role. Health, dental, and vision insurance options. Paid time off and holidays. A collaborative and supportive work environment.

POSITION: Assistant Gymnastics Coordinator - Full-Time / Hourly REPORTS TO: Gymnastics Coordinator Summary: Under direct supervision of the Gymnastics Coordinator and the Facility Manager, the Assistant Gymnastics Coordinator will provide any and all related assistance requested by management for the Morgan Park Gymnastics program. This includes but is not limited to creating program lesson plans and rotation schedules, instructing all levels of gymnastics as necessary and relaying information to patrons about our program. Essential Duties and Responsibilities: Assist with all aspects of the gymnastics program. Participate in community outreach to bring new business and awareness to the local community. Foster a positive gymnastics experience for all members, staff and class participants. Perform and manage all equipment maintenance, inspections and cleaning. Instruct all levels of scheduled classes while providing adequate and effective lessons suitable for all skill levels. This includes explaining proper techniques and demonstrating exercises as needed. Create lesson plans and prepare appropriate equipment, music, and handouts for classes. Prepare the rotation schedules each week for the recreational program and the team programs. Substitute any classes that are understaffed or need additional assistance. Find and schedule last minute instructors for classes that need substitute instructors. Communicate and inform patrons about program information, financial obligations, and practice schedules, etc. as requested by the Gymnastics Coordinator and Facility Manager. Order and maintain inventories for all uniforms and equipment needed. Keep management informed of customer and facility needs. Ensure that safety standards are met while adhering to department and facility policies. Implement and regulate the facilities' policies and procedures. Perform other duties as assigned Qualifications: The requirements listed are representative of the knowledge, skill and/or ability required. To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Must possess current Red Cross CPR certification, Certified Instructor (USAG) or equivalent. Additional specialty/certifications preferred. Have working knowledge of human anatomy, kinesiology and training principles. Have working knowledge of gymnastics teaching strategies and the incorporation of music, tempo, technique, and rhythm. Ability to be professional and motivate class participants. Ability to cooperate and work well with other staff members. This position requires the ability to work flexible hours including nights, weekends and holidays. Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to walk, stand, sit for long hours and work with various types of gymnastics equipment. The employee must frequently lift and/or spot up to 50 pounds, and occasionally must aide or assist participants. Hourly Rate: $25/hour Benefits: Generous Paid Time Off and Holiday Pay Health, dental, vision insurance 401(k) investment plan Employer-paid and supplemental life insurance Short - and long - term disability insurance available TO APPLY: Please submit a resume detailing relevant experience. Only candidates that apply through our online system will be considered. Applicants that need reasonable accommodations to complete the application process may contact: ************. Recruiter: Maggie Szot - HR Manager 1410 S. Museum Campus Drive Chicago, IL ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

The Office of Transportation and Highways is looking for a Special Assistant - Department of Transportation and Highways to assist the Superintendent in the overall management of the Cook County Department of Transportation and Highways operations; as well as the development of policies and/or programs necessary to ensure that Bureaus/Departments under the jurisdiction of the Superintendent effectively and efficiently meet their respective goals and objectives. Cook County offers great benefits and the chance to participate in a strong tradition of public service. Cook County is home to more than five million residents, roughly 45% of Illinois' population. Cook County Government provides a range of vital services and programs that enhance the quality of life for residents across the region. These services range from health care to urban planning. Cook County is committed to empowering its employees to bring our constituents the best that public service has to offer. Attention Applicants: Please note that as part of ongoing job architecture initiatives, the County is reviewing job titles and corresponding grades, which may be subject to change. WHY PURSUE A CAREER WITH COOK COUNTY? In addition to providing employees with a challenging, rewarding environment for career and personal growth, we are proud to also offer some of the best benefits in the public sphere, including: * Top Tier Medical Benefits: Medical Plans, Prescription Drug Benefit, Dental Plans, Vision Plan and 7 Additional voluntary benefit plans * Flexible Teleworking Options * Generous, Flexible Paid Time Off (13 paid designated holidays; Minimum of 10 vacation days annually; Up to 4 personal days annually; and Paid sick leave) * Pension Plan * Financial Support Programs and Resources: Life Insurance, Flexible Spending Accounts - Dependent Day Care, Commuter Benefits, Discounted Parking, PSLF Eligibility, Deferred Compensation and Education Tuition Stipend * Health/Wellness Perks: Flexible Spending Accounts-Health Care, Employee Assistance Program and MyHealth Connections wellness program. Please review carefully the Employee Benefits page. For benefits questions contact Risk Management at ************ or email **************************. SNAPSHOT OF COOK COUNTY * Serves 5.28 million residents of Chicago and its inner suburbs * 2nd largest county in America * Larger than 27 states * Cook County employs over 22,000 employees who work in a variety of skilled jobs and trades. * Nearly 80% unionized workforce * 15 unions represented * 63 separate collective bargaining agreements * Highway - Cook County maintains almost 600 miles of roads and highways. * Land - Cook County assesses the value of more than 1.5 million parcels of taxable land and collects and distributes tax funds as a service for local government taxing bodies. * Safety - Cook County provides vital services to local government, from conducting elections in suburban areas to offering 911 services in unincorporated areas and municipalities. LOCATION Located in the Loop District of downtown Chicago, one of the most formidable business districts in the world, the area has an astounding number of cultural foundations, stunning parks such as Millennial Park and Maggie Daley Park, steps away from the Chicago Riverwalk, award-winning restaurants, and plenty of shopping! In addition, Chicago is serviced by multiple bus and train lines for public transportation from the suburbs to the city, taxis are plentiful, public parking garages for motorists, and bicycle share rentals and local bike lanes for bicyclists. KEY RESPONSIBILITIES AND DUTIES: * Reviews confidential reports and managerial studies as they relate to personnel and/or administrative services of the Department of Transportation and Highways, in order to make appropriate recommendations to the Superintendent. * Oversees the activities of the Personnel and Fiscal Management and Administrative Services Divisions as it interacts with the Department's under the President (i.e. Auditor, Purchasing, Chief Financial Officer, Comptroller, Human Resources, Budget and Risk Management). * Ascertains and/or accesses "best practices" in order to construct appropriate policies and procedures for the Highway Department as it strives to improve its management and engineering mandates. * Reports directly to the Superintendent to discuss ongoing and proposed projects, policies and/or procedures which are relative to Engineering, Transportation and Planning, Fiscal Management and Administrative Services operations of the department, as well as its broad personnel and contractual activities. * Oversees the management activities of the Administrative and Fiscal Management Bureau which encompasses the following Divisions: Fiscal Management; Engineering Computer; Payroll, Personnel Administration and Technical Reproduction. * Oversees the Administrative operations of the Contract Documents Office, which is responsible for the following activities: Coordinating and compiling all pertinent documentation necessary, including design and construction for the roadway and maintenance bidding process; the distribution of contract bid data to prospective bidders on highway road and maintenance improvements; preparation, proofing and issuance of all legal advertisement to the printed news media, Illinois Department of Transportation, trade associations and the construction industry; and acts as the coordinating arm between the Cook County Board of Commissioners, and the Clerk of the Board. KNOWLEDGE, SKILLS AND ABILITIES: * Excellent communication, organizational and interpersonal skills. Broad understanding and familiarity with labor relations issues, human resources policies and procedures, related Federal, State and local laws and statutes, and the ability to compose and develop reports and budgets, financial projections and the performance of statistical analysis. * Provide assistance to the Superintendent in the evaluation of monthly status reports and performance measures from various divisions within the Department of Transportation and Highways. * Thorough knowledge of the Illinois Department of Transportation, Chicago Department of Transportation and Federal Highway Administration policies and procedures. * Familiarity with the Construction, Design, Transportation and Planning and Maintenance Bureaus within the Department of Transportation and Highways, as well as Right-of-Way and permitting procedures. * Ability to ascertain and ensure the Department of Transportation and Highways compliance with the laws, ordinances and regulations governing the fiscal management of public funds. * Ability to effectively communicate with engineering staff and other technical personnel in those matters related to the Department of Transportation and Highways affairs. * Thorough knowledge of generally accepted accounting principles, concepts and methods, including but not limited to income statements, general flow of funds and statement of changes in financial position. * Knowledge of the coordination and compiling of all the pertinent documentation that is necessary for the roadway and maintenance bidding process. * Skill in supervising and directing the activities of professional, technical and other support personnel engaged in a variety of highway activities, as well as developing policies, programs and procedures relative to large-scale projects, especially in connection with Departmental goals and objectives. * Skill in coordinating multiple projects effectively and simultaneously and providing effective managerial and administrative direction in several highway areas, such as maps, graphics, and technical reproduction, so as to ensure the timely and accurate delivery of services. MINIMUM QUALIFICATIONS: * Graduation from an accredited college or university with a Bachelor's degree, * PLUS a minimum of three (3) years' work-related experience in the public sector and/or management OR, an equivalent combination of professional work experience, training and education. PREFERRED QUALIFICATIONS: * Master's degree in public administration, business administration, labor relations, human resources or civil engineering. PHYSICAL REQUIREMENTS: Light Work Light Work involves exerting up to 20 pounds of force occasionally or up to 10 pounds of force frequently, or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects. Even though the weight lifted may be only a negligible amount, a job/occupation is rated Light Work when it requires: (1) walking or standing to a significant degree; (2) sitting most of the time while pushing or pulling arm or leg controls; or (3) working at a production rate pace while constantly pushing or pulling materials even though the weight of the materials is negligible. The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work. EMPLOYMENT TERMS RESIDENCY REQUIREMENT: Pursuant to the Shakman Consent Decree, Supplemental Relief Order and the Cook County Personnel Rules, this position is exempt from the County's career service rules, is at-will and political reasons or factors may be considered when taking any employment action. As an employee in a Shakman Exempt Position, if you do not currently live in Cook County, you will have six (6) months from date of hire to establish actual residency within Cook County. Please contact ****************************************** for inquiries about this position.