Event coordinator jobs in Scotts Valley, CA

Our client is renowned for providing tremendous growth opportunities, fostering both professional development and exposure to cutting-edge legal and business challenges globally, while also being known for its commitment to diversity and inclusion, creating an environment where people from diverse backgrounds can thrive. Our client seeks a Senior Events Specialist. This role can be based in the SF or Peninsula office. The hybrid is 3 days in office and 2 remote. Responsibilities: Lead full-cycle planning and execution of California-based events, with support for Americas events as needed. Develop project timelines, budgets, mailing lists, event materials, and manage RSVP and attendance reporting. Coordinate all logistics including venues, F&B, security, communications, on-site execution, and contingency plans. Conduct venue research, site visits, vendor sourcing, and negotiate contracts for pricing and service quality. Collaborate with lawyers, BDMC, and cross-functional teams to deliver strategic, branded client and internal events. Qualifications: 5+ years of event management experience in a professional services or corporate environment; bachelor's degree required. Proven ability to independently manage complex, multi-stakeholder events and competing priorities. Proficiency with Microsoft Office; experience with Cvent, Microsoft Dynamics, Zoom, and other event/CRM platforms preferred. Strong organizational, communication, and problem-solving skills with flexibility to work on-site across Bay Area offices and outside normal hours. Salary: Up to 120K with some flexibility possible depending on experience.

The Event Manager is responsible for delivering professional, organized support for all groups, programs, and special events. This role oversees event planning, communication with clients, and coordination with internal teams to ensure seamless execution. The position also supports senior leadership by maintaining efficient systems for schedules, documentation, and event operations. Key Responsibilities Event Leadership Communicates with clients and internal teams to plan, coordinate, and finalize event details. Determines logistical needs, including schedules, meeting spaces, food & beverage, transportation, and off-site requirements. Prepares event resumes and updates event orders; coordinates with sales and reservations for guest lists and bookings. Develops event schedules, preparation documents, and vendor confirmations. Manages and tracks event requests and gathers client feedback for improvements. Escalates critical issues to management and supports billing and payment updates. Ensures clear communication across departments to support event execution. Guest & Vendor Coordination Greets and orients clients upon arrival and ensures all needs are met throughout the event. Maintains communication with clients, faculty, and assistants to ensure a positive experience. Tracks upcoming events and maintains organized documentation. Builds and maintains a list of approved off-site vendors. Participates in staff meetings to review upcoming events. Maintains confidentiality of sensitive information. Works evenings and weekends as needed. Supervisory Duties Holds direct reports accountable for quality, timeliness, and adherence to standards. Provides ongoing feedback, training, and performance management. Conducts workforce planning and ensures adequate staffing. Reviews attendance, enforces policies, and manages disciplinary actions as needed. Ensures compliance with meal/rest break laws and audits timekeeping. Communicates policy changes and provides training when required. Develops or adapts training materials to support team performance. Qualifications Education: High school diploma required; bachelor's degree preferred. Experience: Minimum 2 years in hospitality or event-related roles; 5 years preferred. Language: Bilingual abilities preferred. Skills: Strong communication and organizational skills Ability to interpret instructions and write clear correspondence Basic math ability Problem-solving and decision-making skills Business acumen and budget awareness Proficiency in Microsoft Suite, internet applications, Adobe products; typing 50 WPM Physical Requirements Frequent standing, walking, reaching, and handling materials. Regular sitting and lifting up to 25 lbs; occasional lifting up to 50 lbs. Requires close vision, depth perception, and ability to adjust focus. Work Environment Exposure to outdoor conditions, moderate to loud noise, and areas with moving mechanical parts or restricted spaces. Conditions of Employment Must hold a valid driver's license and meet insurability requirements. Must pass required background checks.

The Marketing Coordinator will assist the VP of Marketing and Marketing Department on day-to-day basis with varied marketing projects on behalf of close to 84 professional real estate agents. Duties and Responsibilities (including but Not Limited To): Collaborate daily with the VP of Marketing, Marketing Team, Brokerage Team, and Agents to execute a range of marketing materials, including proofing and placing orders for approved marketing materials. Oversee the contractor schedule, managing Photographers, Videographers, Matterport Technicians, and additional contributors. Develop expertise and take a lead role in photographing Matterport 3D Virtual Tours. Manage company social media accounts by crafting posts, creating Instagram stories, curating fresh content and developing/managing social calendar. Design and distribute Company and Agent eblasts, newsletters, and digital market reports using Mailchimp and Constant Contact. Gain familiarity with all company technology and marketing tools to assist and train agents effectively, including: o MailChimp o Sprout Social o Constant Contact o CoreFact o DropBox o Luxury Real Estate Lounge o Agent Portal o MLS Listings Respond to calls and emails promptly and with professionalism. Prioritize quality and strive for excellent customer experiences at every opportunity. Position Requirements: 1-2 years of customer service and administrative experience, ideally within the luxury hospitality sector. 2 years of business marketing experience preferred. BA/BS degree is preferred but not required. Previous real estate office experience and/or licensure is a plus. Proficiency in MS Office Suite is required. Familiarity with Adobe Express or Canva is a plus. Familiarity with AcrobatPro and CreativeCloud is beneficial but not mandatory. MLS Listings experience is beneficial but not mandatory. Potential to assist the Listings Coordinator with listing-related tasks as needed. Ability to learn quickly and apply problem-solving skills. Strong written and verbal communication abilities. Exceptional attention to detail and adherence to company processes. Capacity to thrive within a fast-paced, dynamic team environment.

Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost. Job Description Ideally person will be helping processing PR and budget management. Event related spend. regional events for field sales teams - more just coordinating - no need for travel or attending. Anyone with food and beverage background, event backing. no tech background necessary. someone who can decide quickly on menus, someone who has done trade shows, booths. junior level who may want to more event spaced work. Typically work hours, no weekends. ideally work independently, be the point of contact for all things related to the event. a couple hundred to a thousand people at most. Dashboard background using excel or Tableau a plus 1) What hours/days will this person be working? Standard M-F 2) What are the top 3 skills/requirements this person should have? Vendor Interaction, budget experience, Event Management background. 3) What are the top 3 soft skills (i.e., Presentation Skills, organization, etc.) this person should have? Independent worker, organized & detail focused. Able to work cross-functionally 4) What are other requirements? a) Education level desired - Bachelor's b) Previous experience - 2-4 years in similar background Additional Information If you are interested, please contact: Mohit Kumar ************** mohit.kumar@artechinfo.

Arcis Golf team members thrive on anticipating needs, forging connections, and elevating experiences for our team, members, and guests. We are an inclusive team of unique individuals who show up each day with a grateful spirit, humble heart, and a genuine respect for one another. **Job Summary:** We are seeking an organized Private Event & Tournament Coordinator to join our team. The successful candidate will partner with clients, club operations, and vendors to plan and execute comprehensive event logistics. This role requires excellent communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. **Primary Responsibilities:** - Collaborate with clients and internal teams to detail and finalize event orders, including preparing event documentation and gathering guarantees. - Coordinate food and beverage selections, room/course setups, and manage event timelines and diagrams. - Confirm timing, headcounts, and vendor insurance requirements, ensuring all details are meticulously handled. - Work with the Private Events Manager, ensuring a seamless transition and execution of events. - Liaise between the Coordinator team and the Culinary Department to ensure all culinary requirements are met. - Work with Operations to ensure the flawless execution of events, making sound business decisions that contribute positively to the company's net contributions. - Oversee client event approvals and ensure timely collection of payments while adhering to contract details and obligations. - Collaborate with the sales team to contribute to event goal setting, forecasting, and upselling opportunities to meet minimum requirements. - Recruit, select, develop, and lead Coordinator and operations staff as necessary to ensure team success. - Stay current on industry trends and best practices to provide innovative options and enhance overall client experience. - Build and maintain strong relationships with corporate trade hospitality contacts, vendors, and key industry figures to promote our brand effectively. **Qualifications:** - Bachelor's degree in Event Management, Hospitality, Business Administration, or a related field preferred. - Strong organizational and multitasking skills, with an eye for detail. - Excellent communication and interpersonal abilities. - Proficient in event management software and Microsoft Office Suite. - Ability to work flexible hours, including evenings and weekends as needed. **What We Offer:** - A dynamic work environment with opportunities for growth and development. - Competitive salary and benefits package. - The chance to work with a diverse range of clients and events. If you are passionate about event management and have the skills to deliver successful, memorable experiences, we invite you to apply! Pay Range: $16.50 - $30.00 Arcis Golf provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Arcis participates in E-Verify, the government program that certifies an employee's right to work for us in the U.S.

Job DescriptionSalary: $30 per hour The San Mateo County Event Center is a public assembly facility that hosts a wide variety of events, produces the San Mateo County Fair, and operates the Jockey Club and a satellite wagering facility for horse racing. Each member of our team is committed to building and sustaining equitable and inclusive work and social environments where diversity is celebrated and valued. We are an equal opportunity employer, and we believe diversity, equity, and inclusion benefits and enriches the experience of our staff, clients, and guests. The Inclement Weather Shelter Event Coordinator serves in a highly visible capacity, providing support and oversight for the temporary Inclement Weather Shelter during severe weather events. This role involves coordinating logistics, ensuring compliance with safety protocols, and collaborating with local agencies to support unhoused individuals. The coordinator ensures the shelter operates efficiently and provides a safe and welcoming environment. This is an as-needed position, where the schedule will be determined based on specific events or projects, with no regular or set hours. Essential Functions/Responsibilities Essential and other important responsibilities and duties may include but are not limited to the following: Provide logistical support for inclement weather shelter events on the San Mateo County Event Center campus. Facilitate the daily check-in and check-out procedures of guests. Proactively work to ensure that clients have a positive experience. Ensure safety and security within the shelter and respond to emergency situations, as necessary. Monitor load in, event, and load out to be sure rules are followed and approved event plans and floor plans are enforced. Troubleshoot facility and personnel issues as they arise. Continually survey grounds, parking lots, and areas in use by clients during events for any negative impact. Assure rapid emergency response when/if required. Oversee service contractors (ie: janitorial, security, etc.); confirming hours worked and delegating tasks as necessary. Document the activities of the day, via written notes/reports. Oversee the unlocking/locking of event spaces as required. Perform additional duties as assigned. Qualifications Excellent customer service skills. Organized, detail-oriented; demonstrated maturity in judgment and actions. Excellent verbal communication skills; tact and diplomacy in dealing with people and handling difficult situations. Basic computer skills are required. Remains calm under pressure; has the ability to direct staff, guests, and vendors in a levelheaded manner in an emergency situation. Requires being punctual, responsible, reliable, and dependable to fulfill job obligations. Bilingual English/Spanish, spoken and written - enough for instructions and basic communications, (Fluency strongly preferred) CPR Certification a plus. Must be available to work evenings, weekends, and holidays. Experience At least 2 years of experience working in a non-profit, social work, or human services setting. Prefer experience providing services to individuals experiencing homelessness. Volunteer experience, customer service experience, and transferable skills will be considered. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand for long periods of time. Some work is outdoors, and employees may be subject to various weather-related environments. The employee is frequently required to make repetitive hand movements during daily duties. The employee must frequently walk, sit, reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 50 pounds. Must be able to speak, hear, and see. Vision requirements are close vision, distance vision, peripheral vision, and the ability to adjust focus.

Full-time Description Now HiringEvent Consultant Bright Event Rentals is a leader in the full-service event rental industry. We help create unique, memorable experiences from weddings to corporate events, and take great care of our clients and Team Members alike. Our business is predicated on excellent service and execution. Join our Team Now @ Bright.com/Careers About the Event Consultant: As an Event Consultant at Bright, you'll be the primary point of contact for clients renting event products and services. You'll guide clients through the rental process, offer recommendations, and coordinate details with our internal teams to ensure every event runs smoothly. This role is ideal for someone with a background in customer service, sales, or event coordination who enjoys working in a collaborative and fast-paced environment. Job Responsibilities: Provide exceptional customer service over the phone and in-person Schedule and host showroom appointments with clients in the Brisbane office Enter rental orders into our reservation system accurately and efficiently Recommend items for weddings, parties, and corporate events throughout the Bay Area Answer client questions about pricing, availability, or product options Communicate with Sales and Operations teams to ensure product availability and delivery logistics Support Event Directors with event changes, updates, or last-minute client needs Accurately bill and track orders for timely fulfillment In office Monday-Friday, 8:20 AM to 5:00 PM, with rotating Saturday shifts every 4-6 weeks Qualifications for Event Consultant: Experience in customer service, sales, or event coordination is a plus Tech-savvy with proficiency in Microsoft Word, Excel, Outlook, and Zoom Excellent communication and organizational skills Ability to multitask in a high-volume environment Spanish-speaking is highly valued but not required No degree required-we welcome diverse experience and backgrounds Must be able to reliably commute to our Brisbane, CA location Benefits: Weekly pay Full-time benefits: medical, dental, vision, life insurance 401(k) with company match Team member appreciation events: BBQs, company outings, holiday events A supportive, family-oriented culture that values your growth and contributions Why Work at Bright in the Bay Area? Bright Event Rentals is a top-tier event rental company serving San Francisco and the surrounding Bay Area. We provide everything from linens and lighting to tents and tables for iconic Bay Area events. As an Event Consultant, you'll play a hands-on role in helping clients create extraordinary experiences while building a fulfilling career in a fun and people-first environment. Salary Description $31 - $36 per hour/ $64k - $74k

Job Description Salary: $80,000 - $85000 /year Pay Grade: 13 Other Forms of Compensation: As the leader in business and industry dining, Eurest is the company to join if you want a rewarding career packed with limitless opportunities. We feed the employees of the nation's largest and most-prestigious companies -- in every state and across all industries. As a member of Eurest's leadership and professional support team, you will help our 16,000 chefs, and in-unit associates excel as they deliver world-class meals in corporate cafes and executive dining rooms with on-site catering through vending innovations and more. Our company is innovative, high performing and fast growing. Our teammates are enthusiastic, committed to quality and thrive on consistently delivering unparalleled results. And did we mention we work with exciting companies and at interesting locations? Come grow your career with Eurest. Job Summary Meeting and Event Planner will be responsible for all day-to-day Operation and Management of the planning, operations, conference center coordination's with facilities, vendors, event production companies and Audio visual from start to finish of events. Supervision and management of 2-15 hourly associates based on event needs. Essential Functions and Responsibilities: Responsible for the Day-to-day meeting and planning operations Ensuring highest guest, & customer satisfaction. Employee training and development. Manage Compass compliance procedures and practices. Daily Customer facing and Client Interaction. Coordination with AV & Facilities teams for all meetings and events Coordination with Executive Center catering orders. Operations, and planning of events from 10-2000 guests in coordination with the catering manager from start to finish. Coordination with Catering teams Coordination with outside event companies, and staffing agencies Daily Operation and execution of meetings, & events Daily booking and management of multipurpose rooms, and conference center spaces Qualifications: Bachelor's Degree preferred, but not required At least 5 years of relevant work experience Strong leadership and communication skills Excellent stress management skills, administrative and organizational, and follow-through skills Ability to utilize a participative approach to managing staff Proficient in the use of Windows based office software including but not limited to Microsoft Office, Word, Excel, PowerPoint and Outlook Necessary Knowledge and Skills: Attention to detail and focus on innovation, D&I, sustainability, and guest experience. Knowledge of budgetary and accounting. Supervisor, leadership, management, and coaching skills. Strong Multitasking and communication skills. Ability to solve guest issues and concerns in a timely manner. Enhanced Organizational & tracking skills. Strong Collaboration & interaction skills. Alignment with multiple departments. Ability to adapt to quick changes with a high sense of urgency. Conference center experience. Coordination with event production companies Ability to multitask and adhere to strict deadlines. Work Environment: Fast paced with considerable movement throughout the day. Interaction with all types of clienteles, guests, and vendors. High profile establishment. Must have a flexible availability, and some nights and weekends may be required. Apply to Eurest today! Eurest is a member of Compass Group USA Click here to Learn More about the Compass Story Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. Eurest maintains a drug-free workplace. Applications are accepted on an ongoing basis. Associates at Eurest are offered many fantastic benefits. Medical Dental Vision Life Insurance/ AD Disability Insurance Retirement Plan Paid Time Off Holiday Time Off (varies by site/state) Associate Shopping Program Health and Wellness Programs Discount Marketplace Identity Theft Protection Pet Insurance Commuter Benefits Employee Assistance Program Flexible Spending Accounts (FSAs) Paid Parental Leave Personal Leave Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information.

About the Role As an Events Planner, you will serve as the primary point of contact for the planning and execution of small to medium-sized client meetings, events, and conferences. This job is part of the Events job function. They are responsible for the creation, management, and execution of marketing events for internal and external clients. What Youll Do: Develop end-to-end event plans to ensure flawless execution from start to finish. Produce detailed event planning timelines and track progress. Troubleshoot and resolve issues as they arise. Respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Distribute event orders and schedules to vendors and team defining event specifics. Create timelines and floorplans for set-up, event flow, and event set up and tear down details. Oversee pre-event client planning meetings. This includes acquiring vendors, menu planning, theme and decor, budgets, etc. Support event communication and marketing plan. Solve issues as they arise. Key contact for day of the event. Ensure seamless event delivery by the events operations team and vendors. Responsible for on-site coordination. Confirm load in, set up time, and verify a certificate of insurance is on file. Support events team with execution. Direct event set-up and tear down, welcoming guests, supporting attendee and speaker requests, etc. Conduct post-event reporting and reconciliation. Suggest recommendations for continuous improvement and cost and process efficiency. Present information to management. Have some knowledge of standard principles with limited practical experience in applying them. Lead by example and model behaviors that are consistent with organizational values. Impact the quality of own work. Work within standardized procedures and practices to achieve objectives and meet deadlines. Exchange straightforward information, ask questions, and check for understanding. What Youll Need: Bachelors Degree preferred with up to 3 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered. Ability to use existing procedures to solve standard problems. Experience with analyzing information and standard practices to make judgments. In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. Organizational skills with a strong inquisitive mindset. Working Place: San Jose, California, United States Company : 2025 July Virtual Fair - CBRE

Hello Heart is on a mission to change the way people care for their hearts. The company provides the first app and connected heart monitor to help people track and manage their heart health. With Hello Heart, users take steps to control their risk of heart attacks and stroke - the leading cause of death in the United States. Peer-reviewed studies have shown that high-risk users of Hello Heart have seen meaningful drops in blood pressure, cholesterol and even weight. Recognized as the digital leader in preventive heart health, Hello Heart is trusted by more than 130 leading Fortune 500 and government employers, national health plans, and labor organizations. Founded in 2013, Hello Heart has raised more than $138 million from top venture firms and is a best-in-class solution on the American Heart Association's Innovators' Network and CVS Health Point Solutions Management platform. Visit ****************** for more information. About the Role: Hello Heart is seeking a full-time Senior Events Specialist to join our Enterprise Marketing team to plan and execute a portfolio of our most critical B2B event opportunities. The Senior Events Specialist will lead the planning of in-person and virtual events while serving as the main contact for internal and external stakeholders to ensure successful execution. The focus will be on planning traditional events such as tradeshows for our Health Plan Growth, Employer, and Public Sector teams, conceptualizing and implementing new types of events from executive dinners to out-of-the-box experiences. This role will report to the Director of Event Marketing and will be a part of the Enterprise Marketing team within the Marketing organization. Responsibilities: Work closely with cross-functional teams to ensure seamless event planning and execution, considering all aspects from conceptualization to post-event analysis. Implement and refine best practices for event management, continually striving to improve the quality and impact of each event. Manage event resources efficiently, ensuring optimal utilization and cost-effectiveness. Coordinate with external vendors and partners to enhance the event experience and streamline logistical operations. Collaborate with the marketing team to align event strategies with overall marketing objectives and company goals. Contribute to the development of the event infrastructure, incorporating feedback and leveraging technology tools such as Asana and Google Suite for efficient project management. Qualifications: 5+ years of proven experience in end-to-end event management, preferably within a fast-paced tech or start-up environment Demonstrated expertise in program management in both virtual and physical settings, with a track record of successful event execution Experience managing conferences and tradeshow events within the healthcare industry Strong proficiency in developing and managing timelines, budgets, briefs, project plans, and event ROI calculations Ability to drive collaborative teams to timely, data-driven, and informed decisions Exceptional written and verbal communication skills, with the ability to effectively engage with internal and external stakeholders Thrives in a dynamic environment of rapid change, moving targets, limited resources, and cross-functional dependencies Confident Salesforce, Asana, Slack and Google Suite user Willingness to travel up to 40% of the time Strong preference for candidates located on the East Coast The US base salary range for this full-time position is $87,000.00 to $107,000.00. Salary ranges are determined by role and level. Compensation is determined by additional factors, including job-related skills, experience, and relevant education or training. Please note that the compensation details listed in US role postings reflect the annual salary and bonus only, and do not include equity or benefits. Hello Heart has a positive, diverse, and supportive culture - we look for people who are collaborative, creative, and courageous. Oh, and if you want to see some recent evidence of the fun things we do at Hello Heart, check out our Instagram page.

WHO (Applicants) If you value: FLEXIBILITY - Events typically take place during the weekends (which may include Thursday or Friday set up days.) As an independent contractor, you set your schedule - you choose which event(s) to accept! EXCITEMENT - You will attend some of the top sports venues in your state. Never a dull moment! You may even be invited to travel to top tournaments. NEW TECHNOLOGY - Hands-on experience with the latest streaming software and technology!SUPPORT - We want to see you succeed by providing the tools and resources of Best To-Dos and Practices for the field. WHAT (Contract Services Needed) TRACK - Receive and handle all event equipment, including camera gear & marketing assets.EXECUTION - Set up BallerTV's streaming system (filming equipment) at each court (or field). Move safely, be efficient and maneuver with a sense of urgency throughout your workday.MONITOR - Ensure each game's stream is steady and consistent. Operate and troubleshoot equipment and technology, maintain communication with the BallerTV team throughout the event. ENJOY - Watch live sports while working! How cool is that?FLEXIBILITY - This role is a part-time, weekend contractor position. Some events start as early as 6AM and run as late as 10PM. You may be asked to travel up to 40 miles one way. PAY - Rates vary depending on the area and will be at least $16 an hour. Please note: Daily Shifts can be over 12 hours long. A weekend tournament (Fri, Sat, Sunday) can be over 30 hours of work. It is not for everyone and requires you to be on your feet and lift heavy objects. BALLERTV'S STORY Do you believe in underdog stories or game changing moments? BallerTV is a venture-backed startup, building the world's largest sports network from the ground up! In 2021, BallerTV live-streamed over 350,000 youth tournaments! Similar to the early days of ESPN, BallerTV is rapidly expanding the spectrum of sports coverage and changing the landscape of sports broadcasting! Required QualificationsMust be 18 years of age Must complete a pre-event background check Must be familiar with iOS devices and products Must be personable and professional at all times Must have the ability to multitask with a strong attention to detail Must possess a positive winning attitude Preferred QualificationsExperience in (live) event production, sports, or any customer facing position is a plus!Knowledge, interest, and experience within grassroots soccer, lacrosse, basketball, volleyball, football and/or wrestling is a plus! Having a current and valid Driver's license to receive and transport event equipment. Job Type: Weekend Work - ContractVisit **************** for more information.

Job DescriptionZilliz is a fast-growing startup developing the industry's leading vector database company for enterprise-grade AI. Founded by the engineers behind Milvus, the world's most popular open-source vector database, the company builds next-generation database technologies to help organizations quickly create AI applications. On a mission to democratize AI, Zilliz is committed to simplifying data management for AI applications and making vector databases accessible to every organization. We're seeking a highly organized and proactive Event Marketing Specialist who thrives in dynamic, fast-paced environments. This role focuses on planning, executing, and optimizing Zilliz's event marketing initiatives across global markets-including North America and Europe. You'll play a key role in managing both large-scale technology events (e.g., AWS re:Invent, tech conferences) and smaller community-driven meetups to strengthen Zilliz's global brand presence and engagement.What you'll do Research and identify high-impact technology events globally (with a focus on North America and Europe) for sponsorship, speaking opportunities, and partnerships Plan, coordinate, and execute event marketing programs, including large-scale conferences, trade shows, and small community events Manage event logistics from pre-event planning to post-event follow-up, ensuring seamless coordination with vendors, partners, and internal teams Collaborate with marketing, sales, and product teams to develop event messaging, materials, and engagement strategies Lead event operations and on-site execution to ensure high-quality brand representation and attendee experience Track, analyze, and report on event performance metrics to measure ROI and inform future strategy Manage event-related budgets, timelines, and deliverables to ensure efficient execution Support virtual event initiatives and webinars as needed to reach broader audiences Why we're looking for Bachelor's degree in Marketing, Communications, Business, or a related field 2-4 years of experience in event marketing, field marketing, or experiential marketing-preferably in the technology or B2B SaaS sector Strong project management and organizational skills with a keen attention to detail Demonstrated experience managing end-to-end event processes (planning, logistics, execution, and reporting) Familiarity with global event sponsorship and partnership processes Excellent communication and collaboration skills to work cross-functionally and externally with partners Proficiency with marketing tools (e.g., HubSpot, Eventbrite, Asana, Google Workspace) and understanding of event analytics Ability to thrive in a fast-paced, startup environment with a proactive and problem-solving mindset Flexibility to travel domestically and internationally for events as required Benefits Competitive compensation (cash + equity) Regular bonus and equity refresh opportunities Medical, dental, and vision insurance Paid time off, including vacation, sick leave, and global well-being days Generous 401(k) and regional retirement plans Zilliz is an Equal Opportunity Employer and welcome people from all backgrounds, experiences, abilities, and perspectives. All qualified applicants will receive consideration for employment regardless of race, color, national origin, religion, sexual orientation, gender, gender identity, age, physical disability, or length of time spent unemployed. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

CDS Full Time Event Manager - Product Demonstration Club Demonstration Services (CDS) is in need of an Event Manager responsible for the recruitment, hiring and supervision of in store Product Demonstrators. You will oversee product preparation and presentation, training and provide superb service to all Club members. This position requires strong communication between warehouse managers, vendors and in store Product Demonstrators including participation in new location grand openings. CDS is the preferred in-house event marketing provider to Costco. We offer the best person-to-person marketing services in the industry, driving sales for our customers and Costco. APPLY TODAY! What We Offer: Set schedule of Tuesday-Saturday from 8:30AM - 5:30PM (may vary based on needs) Work-life balance! Full Time Benefits (Medical, Dental, Vision, Life) Short and Long-Term Disability 401(K) plan Generous paid time off Responsibilities: Recruit, train and hire part-time staff. Oversee product preparation and presentation, including food safety and sanitation. Train Product Demonstrators in demonstration preparation and excellent customer services. Communicate between multiple manager, vendors and demonstrators. Participate in new location grand openings as required. Requirements: High school education or equivalent. Two to four years of related experience in retail, hospitality, or food environments. Detail oriented with excellent leadership and communication skills. Proven ability to lead well performing teams. Ability to exercise independent judgement. Able to coach and counsel employees, take correct measures as needs. Flexibility and ability to work in a fast paced environment Job Will Remain Open Until Filled Responsibilities The Company is one of North America's leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. The Company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today. Essential Job Duties and Responsibilities Job Duty Direct all activities engaged in successful events, promotion and sales of vendor products Communicate strategies and tactics to achieve sales, service and operational excellence Support the maintenance and ongoing development of corporate governance framework, policies and procedures Collaborate with the District Manager to evaluate various event performance metrics, including execution rates, sales performance, labor hours and operational costs and make adjustments as necessary Achieve defined revenue and net income objectives through sales activation, strategy and expense management Optimize customer satisfaction/loyalty through improved operations Supervisory Responsibilities Direct Reports - Hires, retains, trains, coaches, guides, directs, and develops direct reports using company-wide processes, tools and resources Indirect Reports - This position does not have guidance or mentoring responsibilities for indirect reports Minimum Qualifications The following are the minimum job-related qualifications which an individual needs in order to successfully perform the essential duties and responsibilities of the job Education Level: (Required): Associate's Degree or equivalent experience (Preferred): Bachelor's Degree Or equivalent experience Field of Study/Area of Experience: Degree Program/Major (e.g. Marketing, Business Administration or related field) 3-5 Years of experience in a client-side, branded, consumer-packaged goods company; or a combination of supplier-side and client-side experience Skills, Knowledge and Abilities Ability to Work Independently & Prioritize with minimal supervision, in order to Meet Deadlines Supervising Skills, to include Delegating Responsibility, Training, & Evaluating Performance Excellent Written & Verbal Communication Skills Flexible & Adaptable, able to change & Alter According to changes in Projects or Business Environment Track Record of Building & Maintaining Customer/Client Relationships Ability to Direct, Lead, & Develop People Basic Computer Skills, including Microsoft Word, PowerPoint, Excel, Access, Outlook, & web browsers NEHA Professional Food Handler Certification required Environmental & Physical Requirements Field / Administrative Requirements Incumbent must be able to perform the essential functions of the job. Work may be performed in an office, field, retail store, or warehouse environment. Typically requires the ability to spend 66%+ hours each work day doing the following activities: engage in considerable physical activity, ability to lift and/or push up to 50 pounds, stand on feet for long periods of time, use products or cook food as appropriate for the demonstration, and may be required to work in extremely cold conditions (i.e. refrigerated and freezer sections). Also required to travel and drive. The use of proper safety practices when handling the products and/or cooking is essential. Additional Information Regarding The Company Job Duties and s Job duties include additional responsibilities as assigned by one's supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The Company reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law. The Company shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law. Important Information The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified. The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

Marketing Events Coordinator Bath Concepts Independent Dealers a leading brand in the acrylic bath remodeling industry. We are looking for quality people to join our winning team. Our goal is simple, to beautify bathrooms across North America by manufacturing and installing attractive, durable and maintenance-free bath remodeling fixtures. Thereby, we enrich the lives of those we touch. We are looking to hire an experienced Marketing Events Coordinator to manage our shows and events and lead our team of Brand Ambassadors. Job Description: • Research and find Events and Shows within our assigned territory • Negotiate Contracts with the Event Vendors • Book an annual calendar of Events and Shows • Recruit, hire and train Event Demonstrators • Schedule Demonstrators to work Events • Coordinate booth and display set-up and tear down • Set appointments for a Free In-Home Consultation at the Events and Shows • Collect Contest Entries • Follow up on the Contest Entries and schedule them for a Free In-Home Consultation • Measure and report results Qualifications: • Strong communications skills • Positive, outgoing personality • Strong planning and organizational skills • Ability to coach, train and motivate others • Ability to work in a fast-paced environment • Ability to stand for long periods of time • Ability to lift 30 pounds Must be available to work weekends. We have an excellent compensation package for this position that includes a salary and bonus opportunities. Powered by JazzHR f4qXuMbou6

Our client is renowned for providing tremendous growth opportunities, fostering both professional development and exposure to cutting-edge legal and business challenges globally, while also being known for its commitment to diversity and inclusion, creating an environment where people from diverse backgrounds can thrive. Our client seeks a Senior Events Specialist. This role can be based in the SF or Peninsula office. The hybrid is 3 days in office and 2 remote. Responsibilities: Lead full-cycle planning and execution of California-based events, with support for Americas events as needed. Develop project timelines, budgets, mailing lists, event materials, and manage RSVP and attendance reporting. Coordinate all logistics including venues, F&B, security, communications, on-site execution, and contingency plans. Conduct venue research, site visits, vendor sourcing, and negotiate contracts for pricing and service quality. Collaborate with lawyers, BDMC, and cross-functional teams to deliver strategic, branded client and internal events. Qualifications: 5+ years of event management experience in a professional services or corporate environment; bachelor's degree required. Proven ability to independently manage complex, multi-stakeholder events and competing priorities. Proficiency with Microsoft Office; experience with Cvent, Microsoft Dynamics, Zoom, and other event/CRM platforms preferred. Strong organizational, communication, and problem-solving skills with flexibility to work on-site across Bay Area offices and outside normal hours. Salary: Up to 120K with some flexibility possible depending on experience.

Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost. Job DescriptionIdeally person will be helping processing PR and budget management. Event related spend. regional events for field sales teams - more just coordinating - no need for travel or attending. Anyone with food and beverage background, event backing. no tech background necessary. someone who can decide quickly on menus, someone who has done trade shows, booths. junior level who may want to more event spaced work. Typically work hours, no weekends. ideally work independently, be the point of contact for all things related to the event. a couple hundred to a thousand people at most. Dashboard background using excel or Tableau a plus 1) What hours/days will this person be working? Standard M-F 2) What are the top 3 skills/requirements this person should have? Vendor Interaction, budget experience, Event Management background. 3) What are the top 3 soft skills (i.e., Presentation Skills, organization, etc.) this person should have? Independent worker, organized & detail focused. Able to work cross-functionally 4) What are other requirements? a) Education level desired - Bachelor's b) Previous experience - 2-4 years in similar background Additional Information If you are interested, please contact: Mohit Kumar ************** mohit.kumar@artechinfo.

Zilliz is a fast-growing startup developing the industry's leading vector database company for enterprise-grade AI. Founded by the engineers behind Milvus, the world's most popular open-source vector database, the company builds next-generation database technologies to help organizations quickly create AI applications. On a mission to democratize AI, Zilliz is committed to simplifying data management for AI applications and making vector databases accessible to every organization. We're seeking a highly organized and proactive Event Marketing Specialist who thrives in dynamic, fast-paced environments. This role focuses on planning, executing, and optimizing Zilliz's event marketing initiatives across global markets-including North America and Europe. You'll play a key role in managing both large-scale technology events (e.g., AWS re:Invent, tech conferences) and smaller community-driven meetups to strengthen Zilliz's global brand presence and engagement.What you'll do Research and identify high-impact technology events globally (with a focus on North America and Europe) for sponsorship, speaking opportunities, and partnerships Plan, coordinate, and execute event marketing programs, including large-scale conferences, trade shows, and small community events Manage event logistics from pre-event planning to post-event follow-up, ensuring seamless coordination with vendors, partners, and internal teams Collaborate with marketing, sales, and product teams to develop event messaging, materials, and engagement strategies Lead event operations and on-site execution to ensure high-quality brand representation and attendee experience Track, analyze, and report on event performance metrics to measure ROI and inform future strategy Manage event-related budgets, timelines, and deliverables to ensure efficient execution Support virtual event initiatives and webinars as needed to reach broader audiences Why we're looking for Bachelor's degree in Marketing, Communications, Business, or a related field 2-4 years of experience in event marketing, field marketing, or experiential marketing-preferably in the technology or B2B SaaS sector Strong project management and organizational skills with a keen attention to detail Demonstrated experience managing end-to-end event processes (planning, logistics, execution, and reporting) Familiarity with global event sponsorship and partnership processes Excellent communication and collaboration skills to work cross-functionally and externally with partners Proficiency with marketing tools (e.g., HubSpot, Eventbrite, Asana, Google Workspace) and understanding of event analytics Ability to thrive in a fast-paced, startup environment with a proactive and problem-solving mindset Flexibility to travel domestically and internationally for events as required Benefits Competitive compensation (cash + equity) Regular bonus and equity refresh opportunities Medical, dental, and vision insurance Paid time off, including vacation, sick leave, and global well-being days Generous 401(k) and regional retirement plans Zilliz is an Equal Opportunity Employer and welcome people from all backgrounds, experiences, abilities, and perspectives. All qualified applicants will receive consideration for employment regardless of race, color, national origin, religion, sexual orientation, gender, gender identity, age, physical disability, or length of time spent unemployed.

*** Must be local to the city listed WHO (Event Contractors) If you value: FLEXIBILITY - Events typically take place during the weekends (which may include Thursday or Friday set up days.) As an independent contractor, you set your schedule - you choose which event(s) to accept! EXCITEMENT - You will attend some of the top sports venues in your state. Never a dull moment! You may even be invited to travel to top tournaments. NEW TECHNOLOGY - Hands-on experience with the latest streaming software and technology!SUPPORT - We want to see you succeed by providing the tools and resources of Best To-Dos and Practices for the field. WHAT SERVICES WE NEEDTRACK - Receive and handle all event equipment, including camera gear & marketing assets.EXECUTION - Set up BallerTV's streaming system (filming equipment) at each court (or field). Move safely, be efficient and maneuver with a sense of urgency throughout your workday.MONITOR - Ensure each game's stream is steady and consistent. Operate and troubleshoot equipment and technology, maintain communication with the BallerTV team throughout the event. ENJOY - Watch live sports while working! How cool is that?FLEXIBILITY - This role is a part-time, weekend contractor position. These will be 8 hour shifts. You may be asked to travel up to 40 miles one way. PAY - Rates vary depending on the area and will be at least $16 an hour. *This is not for everyone and requires you to be on your feet and lift heavy objects. BALLERTV'S STORY Do you believe in underdog stories or game changing moments? BallerTV is a venture-backed startup, building the world's largest sports network from the ground up! In 2021, BallerTV live-streamed over 350,000 youth tournaments! Similar to the early days of ESPN, BallerTV is rapidly expanding the spectrum of sports coverage and changing the landscape of sports broadcasting! QUALIFICATIONSMust be 18 years of age Must complete a pre-event background check Must be familiar with iOS devices and products Must be personable and professional at all times Must have the ability to multitask with a strong attention to detail Must possess a positive winning attitude PREFFEREDExperience in (live) event production, sports, or any customer facing position is a plus!Knowledge, interest, and experience within grassroots soccer, lacrosse, basketball, volleyball, football and/or wrestling is a plus! Having a current and valid Driver's license to receive and transport event equipment. Job Type: Weekend Work - ContractVisit **************** for more information.

Bath Concepts Independent Dealers a leading brand in the acrylic bath remodeling industry. We are looking for quality people to join our winning team. Our goal is simple, to beautify bathrooms across North America by manufacturing and installing attractive, durable and maintenance-free bath remodeling fixtures. Thereby, we enrich the lives of those we touch. We are looking to hire an experienced Marketing Events Coordinator to manage our shows and events and lead our team of Brand Ambassadors. Job Description: • Research and find Events and Shows within our assigned territory • Negotiate Contracts with the Event Vendors • Book an annual calendar of Events and Shows • Recruit, hire and train Event Demonstrators • Schedule Demonstrators to work Events • Coordinate booth and display set-up and tear down • Set appointments for a Free In-Home Consultation at the Events and Shows • Collect Contest Entries • Follow up on the Contest Entries and schedule them for a Free In-Home Consultation • Measure and report results Qualifications: • Strong communications skills • Positive, outgoing personality • Strong planning and organizational skills • Ability to coach, train and motivate others • Ability to work in a fast-paced environment • Ability to stand for long periods of time • Ability to lift 30 pounds Must be available to work weekends. We have an excellent compensation package for this position that includes a salary and bonus opportunities.