Event coordinator jobs in Toms River, NJ

Old Town Bar LLC in Bordentown, NJ is searching for a full-time Event Planner to join our team and lead our food truck events throughout Mercer County, Burlington County, and the Lawrenceville areas. If you love planning memorable events, enjoy connecting with people, and are ready to put your organizational skills and creativity to work, we'd love to meet you. This is an exciting opportunity to shape the guest experience and help grow our brand in the community. Apply today! WHAT'S IN IT FOR YOU? In this event planning position, you'll step into a dynamic, supportive company culture, earn competitive hourly pay of $19.00-$22.00, enjoy excellent benefits, and work consistent full-time hours within the following schedule: Monday through Friday, 7 am - 4 pm Monday through Friday, 8 am - 5 pm Monday through Friday, 9 am - 5 pm HOW WE MAKE A DIFFERENCE Located on historic Farnsworth Avenue in the heart of Bordentown City, Old Town Pub blends local history with modern flair. Once known as The Farnsworth House, the restaurant underwent a major renovation in 2017 under the leadership of local legends Michael Scharibone and Scott O'Brien. Today, Old Town Pub is a go-to spot for both fine and casual dining, featuring an impressive 50-tap draft system with rotating craft beers, a creative cocktail menu, and deliciously crafted dishes. With multiple bars, a vibrant dining scene, and private event spaces, we've built a reputation as one of Bordentown's favorite destinations. ARE YOU THE EVENT PLANNER WE'RE LOOKING FOR? 2+ years of event planning experience Budgeting, project management, and problem-solving abilities Familiarity with event management software is often a plus Are you an exceptional communicator with a high level of organizational skills? Do you have excellent customer service skills? If the answer's YES, you could be a perfect fit for this position! Keep reading to see if you're up for the challenge. AVERAGE DAY AS OUR EVENT PLANNER When you join our restaurant in this Event Planner role, you start your day meeting with clients, listening closely to their vision, managing expectations, and clearly communicating every detail. You bring events to life by developing creative concepts, designing themes, layouts, décor, and unique experiences that make each gathering memorable. You manage the budget from start to finish, creating estimates, tracking costs, processing invoices, and ensuring every event is profitable. Throughout the day, you coordinate with vendors, from caterers and florists to entertainers, negotiating terms and confirming services. You oversee logistics and operations, plan timelines, direct setup and breakdown, and ensure food and drinks are executed flawlessly. You stay closely connected with the kitchen, serving staff, and management team so everyone is aligned. While in this event planning position, you also help promote our event spaces and services, supporting marketing efforts to drive bookings. In addition, you book and coordinate our food truck events, managing schedules and details so each outing runs smoothly and showcases our restaurant out in the community. READY TO GET STARTED? Join a restaurant team that lives for good times, exceptional service, and unforgettable food. With us, you'll put your energy, ideas, and passion for hospitality to work every day-and we can't wait to connect with you. Submit your initial application today and take the next exciting step in your event planning career.

Maintenance/Custodial/Facilities Events Coordinator Additional Information: Show/Hide Robbinsville School District is available for the 2025-2026 School Year: Facilities Events Coordinator The Facilities Events Coordinator is responsible for managing the district's facilities rentals, scheduling events, invoicing, conducting building tours, and handling customer management. The role requires overseeing the promotion of the facilities, working to increase rental sales, and ensuring quality assurance/quality control (QA/QC) in event coordination. The coordinator must also address issues during weekend events when needed. Start Date: ASAP Benefits: Position is not eligible for health benefits Salary Range: $28.00-$30.00/hr Due to the nature of this position, applicants must be available for flexible hours not to exceed 20 hours/week. Some manegerial tasks like scheduling events may be done remote, but other tasks such as building tours must be done in person. Applicants should apply online using Applitrack ************************************************* EOE, M/F/D/V Attachment(s): * FacilitiesEventsCoordinator_August 2025.pdf

Join Our Planning & Sales Team as an Event Planner / Sales Support At The Palace at Somerset Park, we are proud to be one of New Jersey's most prestigious and award-winning wedding and event venues. Located on 30 acres of beautifully landscaped grounds, The Palace has been featured on top platforms including The Knot , WeddingWire , Manhattan Bride , and New Jersey Bride Magazine , and is consistently ranked among the top venues in the state. We are currently seeking a detail-oriented and client-focused Event Planner / Sales Support professional to join our dynamic planning and events team. This role offers the opportunity to support both the planning and sales departments in delivering flawless, high-end events that exceed client expectations. Why Join The Palace Team? Work in a high-profile, luxury venue with a reputation for excellence Play an essential role in creating unforgettable events for weddings, galas, and corporate functions Enjoy a collaborative and fast-paced team environment where your organizational talents shine Benefits Complimentary meals during shifts Medical, dental, and vision insurance Life insurance coverage Paid time off (PTO) 401(k) retirement savings plan Who Should Apply? Event planners or sales professionals with a passion for hospitality and client service Organized multitaskers who thrive in a fast-paced, detail-driven environment Professionals looking to grow within a premier events venue Candidates with experience in CRM systems and event coordination Be part of something extraordinary. Help bring client visions to life at one of New Jersey's most celebrated venues. Apply today and take your event planning and sales career to the next level at The Palace at Somerset Park. Job Title: Event Planner / Sales Support Company: The Palace at Somerset Park Reports To: Director of Sales and Events Pay Range: $50,000 - $60,000 per year (based on experience + monthly paid commission) Job Type: Full-Time Location: On-site - Somerset, NJ 08873 Job Description The Event Planner / Sales Support is a key liaison between clients and internal departments to ensure the successful planning and execution of weddings, social events, and corporate functions. This role involves both event coordination and administrative sales support, contributing directly to client satisfaction and overall event excellence. Responsibilities Collaborate directly with clients to plan all aspects of their events Create Banquet Event Orders (BEOs), floor plans, timelines, and finalize event details Schedule and conduct planning meetings, site tours, food tastings, and walkthroughs Collect deposits, issue invoices, and maintain accurate client records Communicate event details clearly to operational teams for seamless execution Review and sell event upgrades and enhancements Support Sales Managers with daily administrative tasks and CRM updates Manage incoming client inquiries and maintain positive relationships Generate regular sales and event reports using systems such as Caterease Ensure timely and professional communication throughout the client lifecycle Skills Excellent organization and time management skills Exceptional attention to detail and follow-through Strong verbal and written communication abilities Proficiency in Microsoft Word, Excel, and Outlook Familiarity with event management systems (e.g., Caterease) is a plus Ability to manage multiple clients and priorities simultaneously Customer-focused mindset with a drive for service excellence Keys to Success Focus on the Client - Provide a warm, attentive, and proactive planning experience Be Detail-Oriented - Ensure every element of the event is accurate and guest-ready Collaborate Effectively - Maintain clear communication with internal departments Own Your Role - Take responsibility for timelines, updates, and outcomes Stay Organized - Juggle multiple projects without losing track of deadlines Adapt Quickly - Adjust to client needs and operational changes with ease Think Ahead - Anticipate potential issues and prepare solutions Physical Demands Ability to sit, stand, walk, and work on a computer for extended periods Occasional lifting of light items such as décor samples, files, or presentation materials Ability to communicate clearly in a busy office and event setting If you're ready to help create extraordinary experiences and grow your career in the event industry, we invite you to apply today.

About Us Solar Landscape is the leading commercial rooftop solar developer in the U.S. Only 4% of commercial rooftops host solar today - we're changing that, fast. Commercial rooftop solar is the fastest, smartest way to build new clean power - delivering megawatts of generation in months, not years, and powering America's energy and future right where it's needed most. By turning rooftops into local power plants, we're reshaping how - and how fast - energy gets built in the U.S. Recognized as the #1 Distributed Generation Developer by New Project Media, the #1 National Commercial Rooftop Solar Developer by Solar Power World, and winner of the U.S. Department of Energy's Grand Prize for Clean Energy, Solar Landscape is defining the future of energy generation in America. Headquartered in Asbury Park, New Jersey, Solar Landscape has offices in Chicago, Baltimore, and New York City and operates in over a dozen states nationwide. We move fast, solve hard problems, and take our work seriously - but never ourselves. We value clear thinking, accountability, and execution. At the same time, we're collaborative by default, and believe the best work happens when people enjoy working together. Our team is made up of smart, grounded people who show up for each other - whether that's troubleshooting a system design or catching up over lunch. If you're looking to do meaningful work in a high-performance environment - and be part of the team reshaping how energy gets built in the U.S. - we'd love to meet you. About The Role As Solar Landscape's Event Coordinator, you will support the Marketing Director and Business Development Team by managing the planning, logistics, and execution of regional, national, and internal team events. You'll coordinate national conferences, regional mid-market events, team celebrations, and client-facing activities such as Giants suite and summer concert tickets. You'll also handle travel arrangements, vendor coordination, and on-site support to ensure every event runs smoothly. This fast-paced, operational role requires exceptional organizational skills, attention to detail, and a proactive approach. This is a hybrid role based out of the Asbury Park, NJ office. Responsibilities Event Coordination & Logistics: Plan and execute national conferences, regional mid-market events, and internal team events, including all logistics with event hosts and vendors. Manage registration, travel, lodging, and virtual/on-site support for internal teams and clients before and during events. Handle all administrative aspects of event participation, including registration, shipping, and travel arrangements. Oversee setup and breakdown of event materials, ensuring everything is prepared and delivered on time. Sponsorship & Partnership Management: Collaborate with event organizers to finalize sponsorship opportunities and ensure all sponsorship benefits (signage, speaking opportunities, promotional materials) are maximized. Act as the support liaison for sponsorship coordination, ensuring smooth communication with sponsors and fulfillment of all benefits. Client & Team Event Management: Coordinate company-hosted events such as Giants suite tickets, summer concerts, and BD team celebrations. Secure event venues, setup catering, communicate with internal and external stakeholders, track RSVPs, and handle logistics to ensure smooth experiences for clients and internal teams. Database & Reporting Support: Maintain and optimize event and lead tracking in Microsoft Dynamics, ensuring data is accurate, organized and up to date. Collect and organize attendee lists in Microsoft Excel to provide pre-conference outreach support to the team. Support basic reporting needs for event performance and planning improvements, generating reports as necessary to track outcomes. Budget & Inventory Management: Track event budgets and marketing inventory, including swag items, ensuring timely ordering and replenishment. Provide regular updates on budget spend, event progress, lead generation, and outcomes. Cross-Functional Support: Work closely with BD, marketing, and external vendors to ensure seamless event execution. Assist with dinner reservations, client communications, and other logistical support as needed. Qualifications Strong organizational and communication skills, with the ability to manage multiple conferences and tasks, collaborate effectively with event organizers and internal teams, and maintain attention to detail. Proficiency with Microsoft Excel, with strong skills in comparing and reconciling data across multiple lists or sources, plus tracking, reporting, and basic budget management Experience with CRM systems (e.g., Dynamics, Salesforce) or willingness to quickly learn for event and attendee tracking. Comfortable with tools like Outlook, Teams/Slack, calendar management, and basic project/task management platforms. Proactive and dependable, comfortable adapting to last-minute changes, anticipates needs, asks thoughtful questions, and follows through to ensure things run smoothly. Bachelor's degree in Business, Hospitality, Communications, or a related field preferred (but not required if experience is strong). 1+ years of experience in event coordination, project coordination, administrative support, or hospitality/logistics roles. Benefits and Perks We offer competitive compensation and benefits designed to support you inside and outside of work: · Training / Professional development opportunities · 401(k) with 4% company match· Summer Fridays· Flexible remote/hybrid work options· Paid parental leave· Team lunches, events, and stocked kitchens· Modern, collaborative office spaces in Asbury Park, New York City, Boston, Chicago, and Baltimore· Medical, dental, and vision coverage· Company-paid life and long-term disability insurance

Stateside Brands is a rapidly growing spirits company dedicated to crafting premium-quality beverages- Surfside Iced Teas and Lemonades, Stateside Vodka, and Stateside Vodka Sodas. With a focus on innovation and quality, we take pride in our diverse portfolio of products that reflect our commitment to excellence. Job Summary As the Events Coordinator, you will play a pivotal role in evaluating and managing promotional activations in collaboration with distributors. This coordinator will be responsible for assessing fit, maximizing brand impact, and ensuring seamless execution. This includes overseeing logistics, marketing, event preparation, and working cross-functionally with the sales and marketing teams to schedule and manage at least one event per week, ensuring all aspects of the event run smoothly and successfully. This Event Coordinator will cover all of New Jersey with a focus on the South Jersey area. Key Responsibilities Evaluate events that maximize Stateside Brands' exposure to potential consumers across a designated market. Routinely schedule and coordinate both internal and external events, including event logistics, staffing, marketing, and preparation. Work as a liaison and primary point of contact between our sales team and our promo agency. Foster strong partnerships with local promotional organizations for event collaboration. Manage the organization and aesthetics of table design for all local promo tastings. Pull Exposition Permits for each necessary event and ensure compliance with all associated regulations. Coordinate donation boxes and events for charities, organizations, and public requests. Conduct post-event activities, such as data collection, analysis, and reporting. Collaborate with HQ and distributors, who handle contracts and budgets, to ensure events are properly supported and executed. Required Qualifications: High School Diploma or GED. Must be at least 21 years of age. 2+ years of experience in event management, event planning, or related field. Strong organizational and communication skills. Ability to manage multiple tasks and deadlines effectively. Willingness to travel and work flexible hours, including evenings and weekends. Ability to obtain required certifications upon employment. Preferred Qualifications: Bachelor's degree in Hospitality Management, Advertising, Business Management, Marketing, or related field. Knowledge of the spirits industry or related field, including the 3-tier system for adult beverages. 1+ years of Brand Ambassador experience. Military experience is a plus. Compensation Estimated Base Salary Range: $55,000-$60,000 USD. Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, and qualifications. The salary range refers to base salary only and is not inclusive of the total compensation package. Stateside Brands is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender, genetic information, national origin, disability, uniform service, veteran status, age, or any other classification protected by Federal, state, or local law. Stateside Brands is also a military-friendly company and values military community talent, including veterans, National Guard and Reserve members, and military spouses.

Avenue is a modern answer to a blend of the Parisian brasserie & the luxurious beaches of St. Tropez, located on the private beach of Long Branch. Event Staff Responsibilities include, but are not limited to: Serve menu items to guests in a prompt and courteous manner and according to the banquet event order; time the service of courses to correspond with the dining pace of the guests. Perform pre- and post-shift side work; set-up, condiments, etc. Clear tables after service. Remove trays of dirty dishes, silverware and glassware to kitchen for cleaning. Respond to guest inquiries and special requests promptly and professionally to ensure guest satisfaction; notify supervisor of guest complaints or unusual situations. Properly store all reusable goods. Perform other duties as assigned which may include assisting with set up and breakdown of function space, and plating of meals. Event Staff Qualifications Basic reading and writing. Food service experience with general knowledge of banquet operations. Must speak fluent English. The Event Staff position requires the ability to perform the following: Handling, carrying or lifting items weighing up to 75 pounds (tables, chairs, trays, etc.) Moving about the function areas. Moving about the outlet(s) Handling objects, products Bending, stooping, kneeling Withstand potential climate temperature changes in assigned work area. Communication skills are utilized a significant amount of time when interacting with guest, cooks, wait staff, and supervisors. Alcohol awareness certification and/or food service permit or valid health/food handler card as required by local or state government agency. Reading and writing abilities are utilized often when taking orders, completing paperwork, etc. Compensation: The compensation for this position is $5.62 per hour plus tips.

Title: Birthday Party/Event Coordinator Reports to: General Manager Coordinating everything to create fun! You work with guests to arrange the perfect combination of activities for birthday parties and group sales to arrange the perfect combination of activities for everything from corporate team building to religious and recreational events in a 70,000 SF high energy, fast paced, high tech, state-of- the-art indoor adventure park. Excellent phone and computer skills, multi-tasking abilities, and a genuine passion for delivering an amazing guest experience is a must. YOU LOVE THIS JOB IF YOU: Want UNLIMITED Earning Potential. Base plus Commission. Are outgoing and personable with excellent verbal and written communication skills! Are passionate about selling to customers. Are a go getter and are motivated to find business through prospecting and networking. Are eager to learn and love developing new sales skills! Want to be part of a fast-paced, multi-faceted Family Entertainment scene. WHY WORK AT THE FUNNEST PLACE ON EARTH: We believe we created the ultimate adventure park. But we are nobody without you! You are the essence of Rock 'N' Air. The true experience. And when we say you, we mean you and everyone that is part of us; The Team! You sell FUN and deliver an amazing guest experience for all groups! You like a party! And you get to sell amazing party packages and then follow up with the guests and see if the Team exceeded their expectations! You know every facet of the park and work hand-in-hand with the rest of the management team to drive financial results to new heights. You drive sales and are compensated for doing so. So, the ability to work Saturday, Sunday and/or evenings during the week is not an issue. Benefits Health Insurance. Paid time off. Employee discount. About Rock ‘N' Air Rock ‘N' Air is a brand new, 70,000 square foot (it is HUGE!) indoor Family Entertainment Center! Packed with excitement and fun filled energy for all age groups from 2 to adult, the fun never stops with adrenaline pumping activities such as: a thrilling Zipline, challenging Ropes Course, 2-Story Laser Tag Arena, Virtual Reality and Augmented Reality games, Ninja Course, Climbing Walls & Elements, 3-Level Playground with Ballistic Arena, Warped Walls, Battle Beam, Trapeze, Fidget Ladder, High Jump Air Bag, Trampolines and an expansive Toddler Zone filled with activities to intrigue young minds such as Interactive Sandbox and Ball Wall, Motion Floor, private age-appropriate Trampolines, Indoor Playground with Ball Fountain and so much more! Disclaimer The above job description is meant to describe the general nature and level of work being performed; and is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. We are an Equal Opportunity Employer. We recognize that people are our finest asset. It is our policy to provide equal employment opportunities to all individuals, regardless of race, creed, color, religion or belief, national origin, sex, ancestry, age, marital status, veteran status, disability, medical condition, gender identity or sexual orientation or any other classification protected by law.

Title: Birthday Party/Event Coordinator Reports to: General Manager Coordinating everything to create fun! You work with guests to arrange the perfect combination of activities for birthday parties and group sales to arrange the perfect combination of activities for everything from corporate team building to religious and recreational events in a 70,000 SF high energy, fast paced, high tech, state-of- the-art indoor adventure park. Excellent phone and computer skills, multi-tasking abilities, and a genuine passion for delivering an amazing guest experience is a must. YOU LOVE THIS JOB IF YOU: Want UNLIMITED Earning Potential. Base plus Commission. Are outgoing and personable with excellent verbal and written communication skills! Are passionate about selling to customers. Are a go getter and are motivated to find business through prospecting and networking. Are eager to learn and love developing new sales skills! Want to be part of a fast-paced, multi-faceted Family Entertainment scene. WHY WORK AT THE FUNNEST PLACE ON EARTH: We believe we created the ultimate adventure park. But we are nobody without you! You are the essence of Rock 'N' Air. The true experience. And when we say you, we mean you and everyone that is part of us; The Team! You sell FUN and deliver an amazing guest experience for all groups! You like a party! And you get to sell amazing party packages and then follow up with the guests and see if the Team exceeded their expectations! You know every facet of the park and work hand-in-hand with the rest of the management team to drive financial results to new heights. You drive sales and are compensated for doing so. So, the ability to work Saturday, Sunday and/or evenings during the week is not an issue. Benefits Health Insurance. Paid time off. Employee discount. About Rock ‘N' Air Rock ‘N' Air is a brand new, 70,000 square foot (it is HUGE!) indoor Family Entertainment Center! Packed with excitement and fun filled energy for all age groups from 2 to adult, the fun never stops with adrenaline pumping activities such as: a thrilling Zipline, challenging Ropes Course, 2-Story Laser Tag Arena, Virtual Reality and Augmented Reality games, Ninja Course, Climbing Walls & Elements, 3-Level Playground with Ballistic Arena, Warped Walls, Battle Beam, Trapeze, Fidget Ladder, High Jump Air Bag, Trampolines and an expansive Toddler Zone filled with activities to intrigue young minds such as Interactive Sandbox and Ball Wall, Motion Floor, private age-appropriate Trampolines, Indoor Playground with Ball Fountain and so much more! Disclaimer The above job description is meant to describe the general nature and level of work being performed; and is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. We are an Equal Opportunity Employer. We recognize that people are our finest asset. It is our policy to provide equal employment opportunities to all individuals, regardless of race, creed, color, religion or belief, national origin, sex, ancestry, age, marital status, veteran status, disability, medical condition, gender identity or sexual orientation or any other classification protected by law.

Job Description: Association Headquarters is seeking a Meeting Coordinator to provide administrative and operational support within a team performing a variety of tasks. The Administrator is responsible for supporting programs and events and providing administrative support to the Account Executive and/or other Director level or above positions. APPLICATION INSTRUCTIONS To be considered for this position, the online application must be submitted, along with an updated resume. All applicable fields on the application are required. ESSENTIAL DUTIES AND RESPONSIBILITIESadministrative functions below:Liaison between internal and external contacts Performs Payment processing (bills and invoices, reimbursements) Performs data entry for various databases Process and fill orders Maintain and order office supplies Prepare trade show supplies and shipments Social media updates as requested and directed Provide support to ED, AED, client Board and Committees as requested This is not meant to be all-inclusive as other duties may be assigned. Specific Responsibilities for our client not previously mentioned: Meeting Coordinator Role:AbstractsPrepare instructions and setup for abstract site system Send out notice of abstract site opening/closing Update notifications for abstract acceptances/declines Work with Abstract Chair and Meeting Manager to slot abstracts into program AudiovisualProvide AV company a "Speaker Ready" database for Speaker Ready RoomSpeaker Name, email, presentation day/date/time and title Work with AV company to provide speakers a Presentation Guidelines document prior to arrival on-site Keep AV company updated on any changes regarding equipment needed Continuing Education/EvaluationsSubmit all requested information to accrediting bodies at least 10-12 weeks in advance (processing typically takes a long time, depending on the provider) Work with accrediting bodies to ensure the conference is approved for credit hours Prepare evaluation/work with evaluation company to ensure attendees can access ExhibitsReceive exhibitor applications, input into exhibitor database Prepare exhibitor invoices if necessary Prepare confirmations to exhibitors Keep track of exhibitor registrations Work with the conference Decorator to ensure exhibitors have access to all necessary means to order materials for booth HotelReview contract Know daily room rate Know how many staff rooms/VIP rooms on contract per night Send out housing survey to VIPs (board, speakers, etc. ) to confirm travel dates Prepare Housing List for hotel contact Send 1-2 months prior to conference Send any changes as soon as they are received to hotel contact Send VIPs confirmation numbers from hotel once received Work with Meeting Manager to organize the Staging Guide • InsuranceReach out to insurance company to receive Meeting Insurance QuoteSelect quote based on budget, have manager sign and return • ModeratorsWork with program chair to develop a list of moderators Send out invitations to proposed moderators Keep an updated database of moderators Send instructions to moderators 2-3 weeks prior to meeting Print instructions for the podium on-site Print speaker bios for each session for podium on-site (if necessary) • Program PlanningSend program chair an empty program template to look over Coordinate calls with program committee (if necessary) and take minutes on calls Help slot any sessions (if needed) Send draft programs to ED or Board for review and approval • ProgramKeep draft programs Update programs as changes arise Final ProgramPrepare 3-4 months prior to conference Send to creative for design Make note of any printing specs or PDF needs for online posting Pocket ProgramIf needed, prepare 3-4 months prior to conference Usually easiest to do in tandem with Final Program, as they're generally similar Send to creative for design Note printing specs RegistrationRegistration Brochure:Once program is decided, prepare Registration Brochure (5-6 months prior to conference) Send to creative for design Post online to website Create registration site in preferred system (AA, Event Rebels, etc. ) Send out registration notices to association VIPs once open (Board Members, speakers, affiliates, etc. ) Keep spreadsheet of all comped registrants for reference purposes Prepare weekly/biweekly eBlasts about registration Weeks Out Reportupdate each week with current registration numbers Send to chairs/board as necessary Answer all attendee registration questions Work with data department as needed to register paper forms received If you use AA and paper forms are used, data will have to process them in AAIf you use Event Rebels, you can register all received paper forms yourself Pull reports needed by association If association has International attendees, prepare Letters of Invitation as requested Take stock of materials needed to order for on-site registration Badge stock Badge holders RibbonsOffice supplies Create badge templates for printing Stuff badges prepare badge bins for on-site execution Familiarize yourself with on-site registration portal in preferred system Coordinate on-site registration Work with temp staff to ensure all pre-registered attendees are checked in properly Register any attendees on-site Prepare on-site badge printing template • ReimbursementsProcess reimbursements for board meetings, conference travel Keep database of reimbursements processed • Abstract ReviewersWork with abstract chair on a list of reviewers Send invitation to reviewers Keep database of reviewers Update chair on any declines, needs Send instructions to reviewers Keep abstract chair updated on progress of abstract review process ShippingPrepare a shipping log based off items you will need to send to conference location Prepare shipping documents Ship items to conference location 1-2 weeks prior to conference (depending on location) West Coast - 2 weeks prior East Coast - 1week prior Europe/overseas - 3 weeks prior SignsPrepare signage in word document to send to creative for design Send PDFs from creative to decorator/printer Ensure signs are ready for printing 1 month prior to conference Smart SignsPrepare for committee meetings, satellite lunches, any additional events aside from main sessions Speaker ManagementDatabaseCreate speaker database with all relevant information Name, degrees, institution, presentation title/day/date/time Update database as changes arise Speaker NotificationsPrepare notifications to send out once program is approved Accept, Decline, poster recommendation, etc. Travel/HousingRequest travel dates via survey for housing list Send confirmations Presentation InformationSend detailed presentation timelines (day/date/time, presentation length, etc. ) Send presentation guidelines/instructions RegistrationSend registration information, keep track of promo codes used ThemeWork with program committee to develop theme ideas Submit theme ideas to creative Send ideas to program committee, ask for votes, accept 2-3 draft changes Submit final selection to board for review and approval (if necessary) Work with creative throughout the year to use theme graphics as necessary TravelVIP TravelCoordinate all travel dates with Board, Speakers, Affiliates, etc. Work with travel agency (if applicable) to set up flight arrangements Keep databases of preferred check-in/out dates for hotel contacts o Travel NoticesPrepare all travel notifications with meeting information, flight booking information, hotel reservation process, WebsiteWork with AH Web Team (or preferred service) to create meeting website about 1 year prior to meeting Have website ready to launch 8-10 months prior to meeting Upload all necessary content into website Update website as changes/information come in Misc. Prepare weekly reports regarding planning progress if applicable Create an e-Blast timeline schedule to provide to any association employees Update meeting timeline each year Coordinate Board Meetings as necessary Obtain quotes from vendors as necessary Work with hotel staff to ensure Staging Guide requests are noted and followed MEASUREMENT OF SUCCESSSuccessfully meets deadlines Proactively alerts Supervisors to challenges or concerns related to delivery of client service Proactively suggests solutions to challenges encountered Pays attention to detail Internal satisfaction (meeting or exceeding goals and objectives set by team within deadlines}External satisfaction -good or excellent reviews in partner development survey Implements and follows the AH AMC Accreditation policies and procedures QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Able to multi-task and meet deadlines Good written and verbal communication skills Attention to detail Able to travel a few times per year Maintain a professional manner and attitude Strong skills in organization, prioritization and time managementA good knowledge of office practices, administration and customer service skills and techniques Strong Microsoft Office software skills particularly Word, Excel and PowerPoint EDUCATION/ EXPERIENCE/REQUIRED PROFICIENCIES Bachelor's degree preferred, high school diploma required. LANGUAGE SKILLS Ability to effectively communicate both orally and in written form with management, internal and external customers. REASONING ABILITY Demonstrate the ability to anticipate and solve practical problems or resolve issues. PHYSICAL DEMANDS/ WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position may require travel. This may include the ability to drive a car or travel on public transportation such as trains and airplanes. Individuals may need to sit or stand for extended periods of time; may require walking for periods throughout the day. Requires ability to use a computer, read a computer screen, use of a telephone and other office equipment as it relates to the work. Reaching above shoulder height, below the waist or lifting to move or access materials throughout the work day. Proper lifting techniques required. May include lifting up to 25 pounds for files, presentation equipment/documents and computer printouts on certain occasions. Vision acuity: duties may require the ability to identify and discern colors accurately, to focus and see both close up and far away. Primary environment: ambient room temperatures, lighting and traditional office equipment as found in a typical office environment. What we offer - Employee Company BenefitsHybrid / Flexible work schedules available Medical, Dental, and VisionCompany paid basic life insurance, short-term, and long-term disability Voluntary Life Insurance - Employee PaidAFLAC available Paid Time Off (PTO) accrual and Paid holidays 401k retirement plan available On-site Fitness Center, open 24/7Gym reimbursement program Training and Development opportunities What sets us apart Named Best Place to Work by Philadelphia Business Journal 9 Times - based on a survey conducted of our employees Industry Leader - Most credentialed AMC and the 1st AMC to be Customer Service Certified by the Customer Service Institute of America Who is AH? AH is a professional services firm that specializes in helping non-profit organizations achieve their mission, create value, and advance their causes, industries, and professions. We have four main divisions within AH - a full-service Association Management Company; a Marketing and Communications Agency (MarCom); a Meetings & Events Management Team; and a division that focuses on other custom solutions such as strategic planning, website builds, database integrations, accounting services, staff recruitment, credentialing management, public affairs and lobbying, and growing non-dues revenue. Our Diversity, Equity, & Inclusion Statement Association Headquarters is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to the following; race, creed, color, national origin, nationality, ethnicity, ancestry, age, sex (including pregnancy), family status, marital/civil union status, religion, domestic partnership status, affectional or sexual orientation, gender identity and expression, atypical hereditary cellular or blood trait, genetic information, liability for military service, and mental or physical disability (including perceived disability, and AIDS and HIV status), language, national origin, political affiliation, socio-economic status, and other characteristics that make our employees unique. For more information, visit associationheadquarters. com, connect with AH on Facebook on YouTube and follow on Twitter. Job Posted by ApplicantPro

Who We Are: We believe a workplace food program is something employees should love and look forward to every day. Powered by technology and a network of over 2,000 restaurants, Fooda feeds hungry people at work through our ongoing food programs located within companies and office buildings. Every day, each Fooda location is served by a different restaurant that comes onsite and serves fresh lunch from their chef's unique menu. Fooda operates in over 20 major US cities and continues its expansion across the United States. Eight out of ten employees believe Fooda is one of their company's top perks. Fooda is currently recruiting for a part time Event Coordinator in our Boston market. This is an excellent opportunity for candidates with a hospitality or events background who are eager to learn about food service, work with great customers, and support a broad network of excellent local restaurants. What You'll Be Doing * Daily onsite catering attendant to support lunch catering service: arrive, prepare/stage setup area, receive restaurant partner, arrange food items into hot/cold holding equipment, support service with cleanup and refilling of items as necessary, post service clean up and breakdown of equipment and food Support Fooda events in a variety of capacities, including: being onsite to set-up, tear down, clean equipment and site areas, problem-solve, and ensure high quality set-up and customer experience * Gain competency with Fooda's technology and standard operations procedures * Problem-solve for issues such as incorrect orders, late deliveries, late restaurant arrivals, or incorrect email communication * Troubleshoot technical issues with point-of-sale (POS) system, onsite technology, and TV menu boards * Conduct onsite Fooda promotions and mobile app coaching * Provide real-time onsite customer service to resolve issues promptly directly with the consumer * Facilitate audits of restaurant event set-up to ensure consistency and high quality * Escalate issues to Operations Manager when necessary to keep them informed or help problem solve * Critical hours are over lunch Monday through Friday (9 am - 2 pm) but responsibilities may span 8am-4pm, depending on the market and need Location: Client site is in Edison, NJ 08817 Hourly Rate: $23 per hour Who You Are: * You love building relationships with customers and enjoy customer service * You are friendly, high energy and love interacting with other people * You are savvy with technology and will be comfortable in a fast-paced start-up * You are resourceful, exhibit grace under pressure, and know you're capable of finding solutions * You are a strong communicator and self-starter * You are organized and detail oriented. * You're someone who knows the local territory and gets around efficiently in your own car * You're looking for a steady part-time job (25 hours per week) during regular business hours and value flexibility * Prior catering or serving experience strongly preferred What We'll Hook You Up With: * Competitive wages * 401k Retirement Savings Plan with company match * Long-term opportunities for advancement within Fooda * Networking opportunities for work or career with local restaurants * A fulfilling, challenging work experience and free food! Must be authorized to work in the United States on a full-time basis. No phone calls or recruiters please.

Job DescriptionPosition: Part-Time Sales & Event Coordinator United Skates of America Inc. is thrilled to announce the grand opening of our newest family entertainment center, bringing joy and excitement to the community! As proud owners of a successful chain of entertainment venues nationwide, were expanding from Raleigh to Durham to create a vibrant space for families, friends, and skaters of all ages Join Our FUN Management Team! With over 50 years of experience in recreation and entertainment facility management, United Skates of America is seeking enthusiastic candidates to join our team at United Skates of Jackson in Jackson, NJ. Located at 2270 W. County Line Road , our beautiful roller-skating facility offers roller and in-line skating, a large arcade, a novelty redemption shop, a pizza caf, and the best birthday parties in town! What Were Looking For: The ideal Sales & Event Coordinator will possess the following qualities: A quick learner who can work independently and effectively in a fast-paced, collaborative environment Highly motivated, adaptable, intelligent, accountable, and creative Excellent communicator who thrives under pressure and delivers results Confident, fun, and outgoing personality What You Will Do: Contact public and private schools, churches, clubs, scouts, youth groups, and local businesses to organize special promotional events Schedule fundraising activities, parties, and our unique STEM (Science, Technology, Engineering, and Math) field trips Promote events through social media platforms, including Facebook and Instagram Skills and Attributes for Success: Strong verbal and written communication and relationship-building skills Stellar interpersonal skills Strong work ethic Highly organized and self-motivated Ability to work effectively under pressure and meet tight deadlines Exceptional time management skills Outside sales experience required Join our rapidly expanding company today! Compensation: $20.00-$25.00 per hour plus a Bonus Plan Hours: Monday to Friday (30-35 hours per week)- flexible but daytime hours preferred. Hours will vary during high season As a Sales & Event Coordinator you are a key holder and required to open the building after being fully trained. This role is NOT REMOTE. Job Type: Part-time, Hourly Experience Requirements: Customer service: 1 year (preferred) Sales: 2 years (required) Cold calling: 1 year (required) We cant wait to meet you!

At MJH Life Sciences our success is measured by your success! If you set your standards high and want to contribute to a winning team, we'll provide you with every opportunity to help grow our company and your career. Our associates come from all backgrounds, sharing one key quality: determination to succeed. We value being Service Focused, having a Passion for Winning, Innovation, Respect, Integrity, and Teamwork. Nothing means more to us than hiring people with these attributes. If you believe you're right for the job, this is the place to prove it! PURPOSE: Facilitate the logistical planning and successful execution of assigned large, multi-faceted conferences, convention and expo programs. ("Successful" is defined as: within budget and on time, to the satisfaction of sponsors, faculty, and participants while enhancing and supporting the company image. “Large, multi-faceted” is defined as: 1,500+ attendees, with multiple tracks and affiliated events with an excess of 100 exhibitors.) PRIMARY QUALITIES: Strong background in all facets of large conference, convention and expo planning and contract negotiation including overall logistics planning team lead. Must be detail-oriented, dependable, computer literate, and have ability to establish and adhere to deadlines. DELEGATION: In house: to direct report(s) including event manager(s), coordinator and administrative staff for non-routine tasks. On site: event manager(s), coordinators, temporary, and freelance staff. JOB DESCRIPTION & RESPONSIBILITIES Conference Logistics Management (70%) Total oversight for all logistical facets of assigned conferences, conventions, expos, programs and meetings. Responsibilities will include all meeting logistics, vendor contract negotiation, development and reconciliation of comprehensive budget inclusive of all logistics expenses, and complete oversight of all meeting logistical components Participate in and/or lead program-specific committees though overall event management process. Liaise with Live & Virtual Events Program Managers and business development staff for smooth transition of contracts/agreements/expectations with supporters Adherence to milestone and task deadlines within Workfront workflow for assigned meetings and events, and ensure proper documentation of task and milestone completion maintained Provide updates to weekly status reports Utilization of program folder on the company server to archive all program information Partner with major medical associations for logistics execution of CME/CE satellite symposia following all rules/restrictions in accordance with association guidelines When appropriate for meeting or event prepare copy for accommodations page of meeting or event website, inclusive of dedicated hotel room block reservation link, and provide to Digital Production Services for uploading to website Initiate, analyze and compare written quotes from vendors such as venues, audio visual, transportation companies, AV companies, and specialty service providers and within cost structure for meeting or event, per stakeholder or client direction, when negotiating with venue and caterer. Work with Live & Virtual Events Program Manager for meeting or event in the creation of a comprehensive budget inclusive of all logistics expenses based on venue and vendor quotes Compare venue and vendor invoices against quotes, mitigate discrepancies as needed, code and submit approved invoices to finance for payment and immediately input into meeting or events' budget actual cost sections for budget reconciliation purposes Work with Creative Services in preparing branding plan for meeting or event utilizing venue floor plans and work with venue on development of room set diagrams Work with Creative Services in development of all onsite signage based on MJH Events' standards, franchise requirements and directives, venue restrictions, and when appropriate association rules, requirements and limitations Active management of contracted venue room blocks for meetings and events to ensure adequate housing while mitigating room block attrition based upon regular communication with intradepartmental associates Assigns meeting room space for convention seminars; oversees the development of meeting space function sheets. Develop detailed roles and responsibilities document for each conference and conducted pre-conference briefing and onsite precons with the ground team. Provide Live & Virtual Events Program Manager with list of staffing needs for successful logistical execution of meeting or event Work with venue to ensure MJH Events' Crisis Management Plan is completed and provided to Live & Virtual Events Program Manager for inclusion in MJH Associates' pre-meeting roles and responsibilities documentation Provide MJH Events' Shipping Manager with shipping list, inclusive of items from Live & Virtual Events Program Manager, at least 10 days prior to meeting or event Travels onsite to lead team in overall management of all logistical phases of scheduled events including ancillary activities, set up, move in, tear down and move out. Provide appropriate briefing and direction to freelance on-site execution staff Onsite logistics management inclusive of working with and supervising contracted vendors to optimize the execution of their services Ensure appropriate filing and archiving of interim and completed event logistic components including copies of all venue and vendor proposals, quotes, contracts and invoices; brand plans and room set diagrams; and PDFs of creative layouts and production files Work with Live & Virtual Events Program Managers on reconciliation of all logistical expenses for assigned meeting and events budgets within the prescribed timeframe for the meeting or event type Assist in maintaining up-to-date procedures; provide feedback on improving methods Identify potential compliance issues and address and/or escalate as needed Adhere to ACCME, OIG, PhRMA, Open Payments Act, EFPIA and other relevant guidelines and restrictions concerning compliance and Pharmaceutical companies, and any other client specific guidelines Additional projects and activities as assigned Budget Management and Reporting (20%) Prepares comprehensive budget inclusive of all direct hard costs, and submits to Program Manager for internal management approval. Reviews, reconciles, codes, and processes all conference invoices, deposits, and payments and generates preliminary budget reconciliation within 45 days of conferences and final reconciliation within 90 days of conferences. Other (10%) Develop and maintain conference-related Standard Operating Procedures. Attend departmental/company meetings as required. Attend site visits as needed. Performs additional duties as assigned. Participate in on-going training and development. REQUIRED QUALIFICATIONS: Ability to manage a variety of live event programs including large, multi-faceted conferences, conventions and expos, single and multi-day conferences, symposia, CME/CE satellite symposia, large high-profile receptions, and sales meetings. Experienced in all aspects of meeting logistics planning including contracting, venue/logistics management, transportation, audio visual, food & beverage, shipping and on-site execution management Hyper-focused on the “attendee experience” and related outcomes Experienced with budget development and reconciliation process Organized, creative, and efficient Strong customer service orientation and ability to act diplomatically Excellent oral and written communication skills Proven ability to work under deadline pressure, both independently and as part of a team Strict attention to detail Excellent problem-solving skills with proactive approach to things Ability to travel/work during the week and on weekends (up to 20%) Proficient with Microsoft Word, PowerPoint, Excel and Outlook Minimum education: Bachelor's Degree Duties and responsibilities may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Compensation Range: $60,000 - $70,000, depending on qualifications. Eligible for annual company bonus program or commission incentive based on role. The compensation offered to the candidate selected for this position will depend on several factors, including the candidate's educational background, skills, and professional experience. Benefits Overview: We're proud to offer a comprehensive benefits package, including: Hybrid work schedule Health insurance through Cigna (medical & dental) Vision coverage through VSP Pharmacy benefits through OptumRx FSA, HSA, Dependent Care FSA, and Limited Purpose FSA options 401(k) and Roth 401(k) with company match Pet discount program with PetAssure Norton LifeLock identity theft protection Employee Assistance Program (EAP) through NYLGBS Fertility benefits through Progyny Commuter benefits Company-paid Short-Term and Long-Term Disability Voluntary Term Life & AD&D Insurance, plus Universal Life Insurance options Supplemental Aflac coverage: Accident, Critical Illness, and Hospital Indemnity Discounts and rewards through BenefitHub #LI-Hybrid MJH Life Sciences provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. All employees of MJH Life Sciences are employed “At Will.” This means that either the employee or the Company is free to end the employment relationship at any time, for any reason, with or without cause and with or without notice.

At MJH Life Sciences our success is measured by your success! If you set your standards high and want to contribute to a winning team, we'll provide you with every opportunity to help grow our company and your career. Our associates come from all backgrounds, sharing one key quality: determination to succeed. We value being Service Focused, having a Passion for Winning, Innovation, Respect, Integrity, and Teamwork. Nothing means more to us than hiring people with these attributes. If you believe you're right for the job, this is the place to prove it! PURPOSE: Facilitate the logistical planning and successful execution of assigned large, multi-faceted conferences, convention and expo programs. ("Successful" is defined as: within budget and on time, to the satisfaction of sponsors, faculty, and participants while enhancing and supporting the company image. "Large, multi-faceted" is defined as: 1,500+ attendees, with multiple tracks and affiliated events with an excess of 100 exhibitors.) PRIMARY QUALITIES: Strong background in all facets of large conference, convention and expo planning and contract negotiation including overall logistics planning team lead. Must be detail-oriented, dependable, computer literate, and have ability to establish and adhere to deadlines. DELEGATION: In house: to direct report(s) including event manager(s), coordinator and administrative staff for non-routine tasks. On site: event manager(s), coordinators, temporary, and freelance staff. JOB DESCRIPTION & RESPONSIBILITIES Conference Logistics Management (70%) * Total oversight for all logistical facets of assigned conferences, conventions, expos, programs and meetings. Responsibilities will include all meeting logistics, vendor contract negotiation, development and reconciliation of comprehensive budget inclusive of all logistics expenses, and complete oversight of all meeting logistical components * Participate in and/or lead program-specific committees though overall event management process. * Liaise with Live & Virtual Events Program Managers and business development staff for smooth transition of contracts/agreements/expectations with supporters * Adherence to milestone and task deadlines within Workfront workflow for assigned meetings and events, and ensure proper documentation of task and milestone completion maintained * Provide updates to weekly status reports * Utilization of program folder on the company server to archive all program information * Partner with major medical associations for logistics execution of CME/CE satellite symposia following all rules/restrictions in accordance with association guidelines * When appropriate for meeting or event prepare copy for accommodations page of meeting or event website, inclusive of dedicated hotel room block reservation link, and provide to Digital Production Services for uploading to website * Initiate, analyze and compare written quotes from vendors such as venues, audio visual, transportation companies, AV companies, and specialty service providers and within cost structure for meeting or event, per stakeholder or client direction, when negotiating with venue and caterer. * Work with Live & Virtual Events Program Manager for meeting or event in the creation of a comprehensive budget inclusive of all logistics expenses based on venue and vendor quotes * Compare venue and vendor invoices against quotes, mitigate discrepancies as needed, code and submit approved invoices to finance for payment and immediately input into meeting or events' budget actual cost sections for budget reconciliation purposes * Work with Creative Services in preparing branding plan for meeting or event utilizing venue floor plans and work with venue on development of room set diagrams * Work with Creative Services in development of all onsite signage based on MJH Events' standards, franchise requirements and directives, venue restrictions, and when appropriate association rules, requirements and limitations * Active management of contracted venue room blocks for meetings and events to ensure adequate housing while mitigating room block attrition based upon regular communication with intradepartmental associates * Assigns meeting room space for convention seminars; oversees the development of meeting space function sheets. * Develop detailed roles and responsibilities document for each conference and conducted pre-conference briefing and onsite precons with the ground team. * Provide Live & Virtual Events Program Manager with list of staffing needs for successful logistical execution of meeting or event * Work with venue to ensure MJH Events' Crisis Management Plan is completed and provided to Live & Virtual Events Program Manager for inclusion in MJH Associates' pre-meeting roles and responsibilities documentation * Provide MJH Events' Shipping Manager with shipping list, inclusive of items from Live & Virtual Events Program Manager, at least 10 days prior to meeting or event * Travels onsite to lead team in overall management of all logistical phases of scheduled events including ancillary activities, set up, move in, tear down and move out. * Provide appropriate briefing and direction to freelance on-site execution staff * Onsite logistics management inclusive of working with and supervising contracted vendors to optimize the execution of their services * Ensure appropriate filing and archiving of interim and completed event logistic components including copies of all venue and vendor proposals, quotes, contracts and invoices; brand plans and room set diagrams; and PDFs of creative layouts and production files * Work with Live & Virtual Events Program Managers on reconciliation of all logistical expenses for assigned meeting and events budgets within the prescribed timeframe for the meeting or event type * Assist in maintaining up-to-date procedures; provide feedback on improving methods * Identify potential compliance issues and address and/or escalate as needed * Adhere to ACCME, OIG, PhRMA, Open Payments Act, EFPIA and other relevant guidelines and restrictions concerning compliance and Pharmaceutical companies, and any other client specific guidelines * Additional projects and activities as assigned Budget Management and Reporting (20%) * Prepares comprehensive budget inclusive of all direct hard costs, and submits to Program Manager for internal management approval. * Reviews, reconciles, codes, and processes all conference invoices, deposits, and payments and generates preliminary budget reconciliation within 45 days of conferences and final reconciliation within 90 days of conferences. Other (10%) * Develop and maintain conference-related Standard Operating Procedures. * Attend departmental/company meetings as required. * Attend site visits as needed. * Performs additional duties as assigned. * Participate in on-going training and development. REQUIRED QUALIFICATIONS: * Ability to manage a variety of live event programs including large, multi-faceted conferences, conventions and expos, single and multi-day conferences, symposia, CME/CE satellite symposia, large high-profile receptions, and sales meetings. * Experienced in all aspects of meeting logistics planning including contracting, venue/logistics management, transportation, audio visual, food & beverage, shipping and on-site execution management * Hyper-focused on the "attendee experience" and related outcomes * Experienced with budget development and reconciliation process * Organized, creative, and efficient * Strong customer service orientation and ability to act diplomatically * Excellent oral and written communication skills * Proven ability to work under deadline pressure, both independently and as part of a team * Strict attention to detail * Excellent problem-solving skills with proactive approach to things * Ability to travel/work during the week and on weekends (up to 20%) * Proficient with Microsoft Word, PowerPoint, Excel and Outlook * Minimum education: Bachelor's Degree Duties and responsibilities may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Compensation Range: $60,000 - $70,000, depending on qualifications. Eligible for annual company bonus program or commission incentive based on role. The compensation offered to the candidate selected for this position will depend on several factors, including the candidate's educational background, skills, and professional experience. Benefits Overview: We're proud to offer a comprehensive benefits package, including: * Hybrid work schedule * Health insurance through Cigna (medical & dental) * Vision coverage through VSP * Pharmacy benefits through OptumRx * FSA, HSA, Dependent Care FSA, and Limited Purpose FSA options * 401(k) and Roth 401(k) with company match * Pet discount program with PetAssure * Norton LifeLock identity theft protection * Employee Assistance Program (EAP) through NYLGBS * Fertility benefits through Progyny * Commuter benefits * Company-paid Short-Term and Long-Term Disability * Voluntary Term Life & AD&D Insurance, plus Universal Life Insurance options * Supplemental Aflac coverage: Accident, Critical Illness, and Hospital Indemnity * Discounts and rewards through BenefitHub #LI-Hybrid MJH Life Sciences provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. All employees of MJH Life Sciences are employed "At Will." This means that either the employee or the Company is free to end the employment relationship at any time, for any reason, with or without cause and with or without notice.

Job Description Impact XM is a global leader in experiential marketing. From immersive exhibits and live events to digital activations and brand environments, our work helps the world's top companies engage audiences in meaningful ways. We're a team of passionate creators, producers, and problem-solvers who bring strategy and storytelling to life through extraordinary experiences. The Opportunity The Senior Event Coordinator supports the planning, coordination, and execution of live events and experiential activations across physical, digital, and virtual environments. Working across both the Meetings & Event Services (MES) and Experiential Production (EXP) teams, this role bridges logistics, production, and creative execution - helping ensure every program runs seamlessly from concept through completion. We're looking for a proactive, detail-oriented professional who thrives in a collaborative environment and takes pride in bringing complex projects to life. The ideal candidate is organized, adaptable, and passionate about creating memorable experiences for clients and attendees alike. What You'll Do Provide day-to-day coordination support to Producers and Event Managers for live, digital, and virtual events. Maintain project trackers, timelines, and deliverables across MES and EXP programs. Assist with pre-production, production, and post-production tasks - including documentation, vendor communication, and asset tracking. Partner with Event Managers on venue logistics, travel, registration, and on-site operations. Track and manage tasks, budgets, and deliverables within internal project management systems. Support PO creation, invoice processing, and vendor payment reconciliation. Keep production documentation, schedules, and estimates organized and up to date. Coordinate communication across internal departments (Creative, Production, Finance, Operations, Digital Solutions). Prepare and distribute meeting agendas, notes, and action items. Support on-site event execution - including setup, rehearsals, and vendor coordination (up to 30% travel). Contribute ideas for improving processes and driving efficiency across teams. What You Bring Bachelor's degree (B.A. or B.S.) or equivalent professional experience. 2-4 years of experience in event, experiential, or production coordination within an agency or corporate environment. Familiarity with event logistics and production processes across live and virtual platforms. Strong understanding of project timelines, budgets, and deliverable tracking. Proficiency with Microsoft Office and project management tools (e.g., Monday, Smartsheet, Asana). Experience with budgeting systems, PO creation, and invoice processing. Excellent written and verbal communication skills. Ability to manage multiple priorities and thrive in a fast-paced, collaborative setting. Core Strengths Exceptionally organized and detail-oriented. Strong interpersonal skills with a team-first mindset. Calm and resourceful under pressure. Proactive problem-solver with a focus on follow-through. Driven, ambitious, and motivated by collaboration and results. Work Environment Typical office environment with moderate noise levels. Domestic and occasional international travel required (approximately 30%). Weekend or extended hours may be required during event delivery periods. About Impact XM Impact XM is a global event and experiential marketing agency that empowers brands to power business. From events, exhibits and environments to digital engagements and consumer activations, we create experiences that connect brands and consumers in a meaningful way. This ensures we live up to our name by making a positive impact on people's lives and our clients' business. OUR BRAND - What We Believe Passion is Paramount - We love what we do, take pride in doing it and celebrate what we accomplish. ABC Always Be CURIOUS - We explore the possibilities, discover innovative solutions, and learn from experience. We>Me Collaboration and transparent communication creates our best work. Trust is Earned - We are defined by our actions and held accountable to our co-workers, clients, and outcomes. Respect is Given - We understand, acknowledge, and appreciate the perspective and actions of others. Safety Message: We want to ensure your safety and protect you from potential scams. Recently, there have been fraudulent job postings circulating online that impersonate Impact XM. These scams aim to deceive unsuspecting applicants by offering nonexistent positions and requesting personal information or upfront fees. Remember that our company does not endorse any job postings outside our official job channels. All of our open jobs can be found and applied to on our official careers site. If one of our team members is reaching out to you regarding a role it would come from an email alias ending *****************. If you encounter a suspicious offer, report it through the job platform on which you found it or report email as spam.

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview Unlicensed Event Staff provides general support for events including ticket taking, ushering, guest services, and parking services. Their role requires good judgment, flexibility, strong attention to detail, strong observation skills and vigilance. Reports to Public Safety/Event Management This role will pay an hourly wage of $19.32 (per CBA). Benefits as per the union agreement. EVERGREEN ROLE: Applications are accepted on an ongoing basis; there is no application deadline. Responsibilities Greet all patrons and provide information regarding events, shows and the facility. Follow directives of Public Safety Supervisor/Management and/or Event Management for each event assigned Effective interpersonal skills in order to deal with guests/public. Serves as a greeter for each event assigned. Professionally assist guests with determining seat location, escorting guests to seat locations if required. Familiarity with the event information located at each venue where they are posted. Communicate with event staff and supervisor(s). Observe and report matters of concern to the Public Safety Supervisor/Management and complete incident report if required. Notify police, fire department or emergency medical services of problems if requested or otherwise warranted. Utilize two-way radio including safeguard of such radio or other issued equipment. Provide break relief when scheduled to other event staff including briefing such Event Staff upon their return. Follow and enforce established code of conduct. Follow all operating procedures and policies. Qualifications High School Diploma/GED required. Respond well to direction, able to follow oral and written instructions. Typical hours include nights, weekends and holidays as necessary. Must be able to pass criminal background check. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

WHO (Event Contractors) If you value: FLEXIBILITY - Events typically take place during the weekends (which may include Thursday or Friday set up days.) As an independent contractor, you set your schedule - you choose which event(s) to accept! EXCITEMENT - You will attend some of the top sports venues in your state. Never a dull moment! You may even be invited to travel to top tournaments. NEW TECHNOLOGY - Hands-on experience with the latest streaming software and technology!SUPPORT - We want to see you succeed by providing the tools and resources of Best To-Dos and Practices for the field. WHAT (Contract Services Needed) TRACK - Receive and handle all event equipment, including camera gear & marketing assets.EXECUTION - Set up BallerTV's streaming system (filming equipment) at each court (or field). Move safely, be efficient and maneuver with a sense of urgency throughout your workday.MONITOR - Ensure each game's stream is steady and consistent. Operate and troubleshoot equipment and technology, maintain communication with the BallerTV team throughout the event. ENJOY - Watch live sports while working! How cool is that?FLEXIBILITY - This role is a part-time, weekend contractor position. Some events start as early as 6AM and run as late as 10PM. You may be asked to travel up to 40 miles one way. PAY - $21/hour. Please note: Daily Shifts can be over 12 hours long. A weekend tournament (Fri, Sat, Sunday) can be over 30 hours of work. It is not for everyone and requires you to be on your feet and lift heavy objects. BALLERTV'S STORY Do you believe in underdog stories or game changing moments? BallerTV is a venture-backed startup, building the world's largest sports network from the ground up! In 2021, BallerTV live-streamed over 350,000 youth tournaments! Similar to the early days of ESPN, BallerTV is rapidly expanding the spectrum of sports coverage and changing the landscape of sports broadcasting! Required QualificationsMust be 18 years of age Must complete a pre-event background check Must be familiar with iOS devices and products Must be personable and professional at all times Must have the ability to multitask with a strong attention to detail Must possess a positive winning attitude Preferred QualificationsExperience in (live) event production, sports, or any customer facing position is a plus!Knowledge, interest, and experience within grassroots soccer, lacrosse, basketball, volleyball, football and/or wrestling is a plus! Having a current and valid Driver's license to receive and transport event equipment. Job Type: Weekend Work - ContractVisit **************** for more information.

We are currently seeking an experienced Estimator with proficiency in CCC and Mitchell systems to join our team. This position is production-focused, involving collaboration with technicians, fellow estimators, and insurance adjusters. The primary responsibilities include writing supplements post-teardowns, negotiating repair estimates with insurance companies, checking and coordinating with our parts team in the body shop. While minimal customer contact is expected, effective communication skills are essential. Key Responsibilities: 1. Write supplements in collaboration with technicians after vehicle teardowns. 2. Negotiate repair estimates with insurance companies. 3. Collaborate with the parts team in the body shop to ensure smooth operations. 4. Utilize repair processes and P pages effectively. 5. Maintain clear and concise communication with the team. 6. Ensure compliance with I-CAR certifications and familiarity with ROME management software is a plus. Qualifications: Proven experience as an Estimator in a collision center. Proficient in CCC and Mitchell systems. Knowledge of repair processes and P pages. Effective communication and negotiation skills. I-CAR certifications are advantageous. Familiarity with ROME management software is a plus. Benefits: We offer a comprehensive benefits package, including competitive salary based on experience, a great working environment, and the opportunity to join one of South Jersey's largest dealership collision centers.

Who We Are: We believe a workplace food program is something employees should love and look forward to every day. Powered by technology and a network of over 2,000 restaurants, Fooda feeds hungry people at work through our ongoing food programs located within companies and office buildings. Every day, each Fooda location is served by a different restaurant that comes onsite and serves fresh lunch from their chef's unique menu. Fooda operates in over 20 major US cities and continues its expansion across the United States. Eight out of ten employees believe Fooda is one of their company's top perks. Fooda is recruiting for Event Coordinators to join our team in markets across the U.S. to support our growing client roster. This is an excellent opportunity for candidates with a hospitality or events background who are eager to learn about food service, work with great customers, and support a broad network of excellent local restaurants. This role will maintain and improve operational efficiency at each NY/NJ site. What You'll Be Doing · Support Fooda events in a variety of capacities, including: 1.) being onsite to set-up, tear down, clean equipment and site areas, problem-solve, and ensure high quality set-up and customer experience, 2.) serve as back-up cashier at Fooda Cafés for team members who have time off, and 3.) driver responsibilities, delivering equipment and food to Fooda sites. · Gain competency with Fooda's technology and standard operations procedures · Problem-solve for issues such as incorrect orders, late deliveries, late restaurant arrivals, or incorrect email communication · Troubleshoot technical issues with point-of-sale (POS) system, onsite technology, and TV menu boards · Conduct onsite Fooda promotions and mobile app coaching · Provide real-time onsite customer service to resolve issues promptly directly with the consumer · Facilitate audits of restaurant event set-up to ensure consistency and high quality · Ensure strict restaurant compliance and brand standards are met during pop-up events · Escalate issues to Operations Manager when necessary to keep them informed or help problem solve · Critical hours are over lunch, but responsibilities may span 8am-4pm, depending on the market and need · Requires a car to travel to multiple locations daily · Weekend and night availability is a plus Who You Are: · You love building relationships with customers and enjoy customer service · You are friendly, high energy and love interacting with other people · You are savvy with technology and will be comfortable in a fast-paced start-up · You are resourceful, exhibit grace under pressure, and know you're capable of finding solutions · You are a strong communicator and self-starter · You are organized and detail oriented. Type-A personality is a plus! · You're someone who knows the local territory and gets around efficiently in your own car · You're looking for a steady part-time job (between 20-25 hours per week) during regular business hours and value flexibility · Prior catering or serving experience strongly preferred What We'll Hook You Up With: Competitive wages ($22/hour) Paid time off A flexible part-time schedule (20-25 hours per week) 401k Retirement Savings Plan with company match Pre-tax commuter expense benefit Long-term opportunities for advancement within Fooda Networking opportunities for work or career with local restaurants A fulfilling, challenging work experience, and free food! Must be authorized to work in the United States on a full-time basis. No phone calls or recruiters please.

Association Headquarters is seeking a Meeting Coordinator to provide administrative and operational support within a team performing a variety of tasks. The Administrator is responsible for supporting programs and events and providing administrative support to the Account Executive and/or other Director level or above positions. APPLICATION INSTRUCTIONS To be considered for this position, the online application must be submitted, along with an updated resume. All applicable fields on the application are required. ESSENTIAL DUTIES AND RESPONSIBILITIES administrative functions below: Liaison between internal and external contacts Performs Payment processing (bills and invoices, reimbursements) Performs data entry for various databases Process and fill orders Maintain and order office supplies Prepare trade show supplies and shipments Social media updates as requested and directed Provide support to ED, AED, client Board and Committees as requested This is not meant to be all-inclusive as other duties may be assigned. Specific Responsibilities for our client not previously mentioned: Meeting Coordinator Role: Abstracts Prepare instructions and setup for abstract site system Send out notice of abstract site opening/closing Update notifications for abstract acceptances/declines Work with Abstract Chair and Meeting Manager to slot abstracts into program Audiovisual Provide AV company a "Speaker Ready" database for Speaker Ready Room Speaker Name, email, presentation day/date/time and title Work with AV company to provide speakers a Presentation Guidelines document prior to arrival on-site Keep AV company updated on any changes regarding equipment needed Continuing Education/Evaluations Submit all requested information to accrediting bodies at least 10-12 weeks in advance (processing typically takes a long time, depending on the provider) Work with accrediting bodies to ensure the conference is approved for credit hours Prepare evaluation/work with evaluation company to ensure attendees can access Exhibits Receive exhibitor applications, input into exhibitor database Prepare exhibitor invoices if necessary Prepare confirmations to exhibitors Keep track of exhibitor registrations Work with the conference Decorator to ensure exhibitors have access to all necessary means to order materials for booth Hotel Review contract Know daily room rate Know how many staff rooms/VIP rooms on contract per night Send out housing survey to VIPs (board, speakers, etc.) to confirm travel dates Prepare Housing List for hotel contact Send 1-2 months prior to conference Send any changes as soon as they are received to hotel contact Send VIPs confirmation numbers from hotel once received Work with Meeting Manager to organize the Staging Guide Insurance Reach out to insurance company to receive Meeting Insurance Quote Select quote based on budget, have manager sign and return Moderators Work with program chair to develop a list of moderators Send out invitations to proposed moderators Keep an updated database of moderators Send instructions to moderators 2-3 weeks prior to meeting Print instructions for the podium on-site Print speaker bios for each session for podium on-site (if necessary) Program Planning Send program chair an empty program template to look over Coordinate calls with program committee (if necessary) and take minutes on calls Help slot any sessions (if needed) Send draft programs to ED or Board for review and approval Program Keep draft programs Update programs as changes arise Final Program Prepare 3-4 months prior to conference Send to creative for design Make note of any printing specs or PDF needs for online posting Pocket Program If needed, prepare 3-4 months prior to conference Usually easiest to do in tandem with Final Program, as they're generally similar Send to creative for design Note printing specs Registration Registration Brochure: Once program is decided, prepare Registration Brochure (5-6 months prior to conference) Send to creative for design Post online to website Create registration site in preferred system (AA, Event Rebels, etc.) Send out registration notices to association VIPs once open (Board Members, speakers, affiliates, etc.) Keep spreadsheet of all comped registrants for reference purposes Prepare weekly/biweekly eBlasts about registration Weeks Out Report update each week with current registration numbers Send to chairs/board as necessary Answer all attendee registration questions Work with data department as needed to register paper forms received If you use AA and paper forms are used, data will have to process them in AA If you use Event Rebels, you can register all received paper forms yourself Pull reports needed by association If association has International attendees, prepare Letters of Invitation as requested Take stock of materials needed to order for on-site registration Badge stock Badge holders Ribbons Office supplies Create badge templates for printing Stuff badges prepare badge bins for on-site execution Familiarize yourself with on-site registration portal in preferred system Coordinate on-site registration Work with temp staff to ensure all pre-registered attendees are checked in properly Register any attendees on-site Prepare on-site badge printing template Reimbursements Process reimbursements for board meetings, conference travel Keep database of reimbursements processed Abstract Reviewers Work with abstract chair on a list of reviewers Send invitation to reviewers Keep database of reviewers Update chair on any declines, needs Send instructions to reviewers Keep abstract chair updated on progress of abstract review process Shipping Prepare a shipping log based off items you will need to send to conference location Prepare shipping documents Ship items to conference location 1-2 weeks prior to conference (depending on location) West Coast - 2 weeks prior East Coast - 1week prior Europe/overseas - 3 weeks prior Signs Prepare signage in word document to send to creative for design Send PDFs from creative to decorator/printer Ensure signs are ready for printing 1 month prior to conference Smart Signs Prepare for committee meetings, satellite lunches, any additional events aside from main sessions Speaker Management Database Create speaker database with all relevant information Name, degrees, institution, presentation title/day/date/time Update database as changes arise Speaker Notifications Prepare notifications to send out once program is approved Accept, Decline, poster recommendation, etc. Travel/Housing Request travel dates via survey for housing list Send confirmations Presentation Information Send detailed presentation timelines (day/date/time, presentation length, etc.) Send presentation guidelines/instructions Registration Send registration information, keep track of promo codes used Theme Work with program committee to develop theme ideas Submit theme ideas to creative Send ideas to program committee, ask for votes, accept 2-3 draft changes Submit final selection to board for review and approval (if necessary) Work with creative throughout the year to use theme graphics as necessary Travel VIP Travel Coordinate all travel dates with Board, Speakers, Affiliates, etc. Work with travel agency (if applicable) to set up flight arrangements Keep databases of preferred check-in/out dates for hotel contacts o Travel Notices Prepare all travel notifications with meeting information, flight booking information, hotel reservation process, Website Work with AH Web Team (or preferred service) to create meeting website about 1 year prior to meeting Have website ready to launch 8-10 months prior to meeting Upload all necessary content into website Update website as changes/information come in Misc. Prepare weekly reports regarding planning progress if applicable Create an e-Blast timeline schedule to provide to any association employees Update meeting timeline each year Coordinate Board Meetings as necessary Obtain quotes from vendors as necessary Work with hotel staff to ensure Staging Guide requests are noted and followed MEASUREMENT OF SUCCESS Successfully meets deadlines Proactively alerts Supervisors to challenges or concerns related to delivery of client service Proactively suggests solutions to challenges encountered Pays attention to detail Internal satisfaction (meeting or exceeding goals and objectives set by team within deadlines} External satisfaction -good or excellent reviews in partner development survey Implements and follows the AH AMC Accreditation policies and procedures QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Able to multi-task and meet deadlines Good written and verbal communication skills Attention to detail Able to travel a few times per year Maintain a professional manner and attitude Strong skills in organization, prioritization and time management A good knowledge of office practices, administration and customer service skills and techniques Strong Microsoft Office software skills particularly Word, Excel and PowerPoint EDUCATION/ EXPERIENCE/REQUIRED PROFICIENCIES Bachelor's degree preferred, high school diploma required. LANGUAGE SKILLS Ability to effectively communicate both orally and in written form with management, internal and external customers. REASONING ABILITY Demonstrate the ability to anticipate and solve practical problems or resolve issues. PHYSICAL DEMANDS/ WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position may require travel. This may include the ability to drive a car or travel on public transportation such as trains and airplanes. Individuals may need to sit or stand for extended periods of time; may require walking for periods throughout the day. Requires ability to use a computer, read a computer screen, use of a telephone and other office equipment as it relates to the work. Reaching above shoulder height, below the waist or lifting to move or access materials throughout the work day. Proper lifting techniques required. May include lifting up to 25 pounds for files, presentation equipment/documents and computer printouts on certain occasions. Vision acuity: duties may require the ability to identify and discern colors accurately, to focus and see both close up and far away. Primary environment: ambient room temperatures, lighting and traditional office equipment as found in a typical office environment. What we offer - Employee Company Benefits Hybrid / Flexible work schedules available Medical, Dental, and Vision Company paid basic life insurance, short-term, and long-term disability Voluntary Life Insurance - Employee Paid AFLAC available Paid Time Off (PTO) accrual and Paid holidays 401k retirement plan available On-site Fitness Center, open 24/7 Gym reimbursement program Training and Development opportunities What sets us apart Named Best Place to Work by Philadelphia Business Journal 9 Times - based on a survey conducted of our employees Industry Leader - Most credentialed AMC and the 1st AMC to be Customer Service Certified by the Customer Service Institute of America Who is AH? AH is a professional services firm that specializes in helping non-profit organizations achieve their mission, create value, and advance their causes, industries, and professions. We have four main divisions within AH - a full-service Association Management Company; a Marketing and Communications Agency (MarCom); a Meetings & Events Management Team; and a division that focuses on other custom solutions such as strategic planning, website builds, database integrations, accounting services, staff recruitment, credentialing management, public affairs and lobbying, and growing non-dues revenue. Our Diversity, Equity, & Inclusion Statement Association Headquarters is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to the following; race, creed, color, national origin, nationality, ethnicity, ancestry, age, sex (including pregnancy), family status, marital/civil union status, religion, domestic partnership status, affectional or sexual orientation, gender identity and expression, atypical hereditary cellular or blood trait, genetic information, liability for military service, and mental or physical disability (including perceived disability, and AIDS and HIV status), language, national origin, political affiliation, socio-economic status, and other characteristics that make our employees unique. For more information, visit associationheadquarters.com, connect with AH on Facebook on YouTube and follow on Twitter.