Event coordinator jobs in Utah - 194 jobs

Job Posting Title: Senior Events & Engagement Coordinator ---- Hiring Department: Biomedical Engineering ---- All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt ---- Earliest Start Date: Jan 31, 2026 ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes Are you passionate about creating memorable experiences and building connections? This role is your chance to bring energy and precision to a dynamic department that thrives on collaboration and innovation. From high-profile conferences to intimate alumni gatherings, you'll be at the heart of events that shape the future of biomedical engineering at The University of Texas at Austin. Purpose To design and deliver exceptional events and engagement initiatives that strengthen the department of biomedical engineering's academic community, foster meaningful connections with alumni and industry partners, and support strategic goals through effective planning, communication, and relationship management. Responsibilities Event Planning & Execution Plan and deliver a wide range of departmental events, including: weekly seminar series, Annual Biomedical Engineering Society (BMES) conference exhibit booth and reception, External Advisory Committee meetings, graduate and faculty recruiting events, alumni engagement activities, industry engagement events, academic advising office events, and other ad hoc events hosted by the department or faculty Manage all event logistics: secure venues and parking, coordinate catering, develop guest lists, send invitations, negotiate hotel and restaurant contracts, prepare run-of-show, and ensure A/V needs are met Attend and oversee events to ensure smooth operations and an exceptional participant experience Relationship Building & Outreach Foster and maintain strong relationships with industry partners, alumni, and external stakeholders through events and engagement activities Serve as a liaison for industry engagement initiatives, ensuring meaningful connections that support departmental goals Collaborate with faculty and leadership to identify opportunities for strategic partnerships Communication & Promotion Act as the primary point of contact for all event-related inquiries Manage event promotion through MailChimp and other communication channels Communicate schedules, itineraries, and event details with clarity and professionalism Correspond with internal and external guests to ensure a positive experience. Financial & Administrative Management Oversee event budgets, monitor expenses, and ensure compliance with university and Cockrell School policies Arrange travel and lodging for faculty, staff, and guests in accordance with university guidelines Process payments and travel reimbursements accurately and promptly Purchase and coordinate shipping of promotional materials and supplies Support the seminar series committee with weekly programming and logistics Required Qualifications Bachelors degree and five years experience coordinating events or handling complex logistics for an organization High degree of proficiency in computer applications, including Microsoft Office, Adobe, Zoom, Teams, DocuSign Excellent verbal, written, and interpersonal communication skills. Strong organizational skills and attention to detail Must be able to work well under pressure and meet overlapping deadlines Demonstrated ability to pivot between independent and collaborative work environments Relevant education and experience may be substituted as appropriate. Preferred Qualifications More than five years of direct or translatable experience. Working knowledge of UT-Austin policy and process for payment vouchers (entertainment, travel, vendor invoices, speaker honorariums), vendor setup, preparing business contracts, travel/transportation, hotel accommodations. Demonstrated experience developing and implementing standards and process improvement. Experience with LinkedIn Salary Range $60,000 + depending on qualifications Working Conditions Occasional evening or weekend hours may be required based on events Occasional travel may be required for conferences and alumni events Work around standard office conditions Occasional driving of campus vehicle Required Materials Resume/CV Letter of interest 3 work references with their contact information; at least one reference should be from a supervisor Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.