How to hire an event coordinator volunteer

How to hire an event coordinator volunteer, step by step

Here's a step-by-step event coordinator volunteer hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an event coordinator volunteer job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new event coordinator volunteer
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring an event coordinator volunteer, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them an event coordinator volunteer to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire an event coordinator volunteer that fits the bill.

   Here's a comparison of event coordinator volunteer salaries for various roles:

   Type of Event Coordinator Volunteer	Description	Hourly rate
   Event Coordinator Volunteer	Meeting, convention, and event planners coordinate all aspects of events and professional meetings. They arrange meeting locations, transportation, and other details.	$13-25
   Planning Committee Member	The role of planning committee members is to assist with designing and implementing an educational activity. They need to ensure that the leadership gives the continuing education (CE) developer enough time to complete the CE process... Show more	$9-152
   Marketing And Event Planning Internship	A marketing and event planning intern is responsible for supporting the operations of a company's marketing department, performing administrative duties under the guidance of a direct supervisor or tenured marketing staff. Marketing and event planning interns shadow all the processes of marketing operations, assisting with events management procedures, and suggesting strategic solutions to boost the company's brand image to the public... Show more	$10-16

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Event Planning
   • Community Outreach
   • Non-Profit Organization
   • Event Coordination
   • Volunteer Recruitment
   • Press Releases
   • Facebook
   • Community Events
   • Public Speaking
   • RAN
   • Event Logistics
   • Community Services
   • Fund Raising
   • Community Organizations

   Check all skills

   Responsibilities:

   • Manage volunteer information, communication, on-boarding, and statistics in Salesforce database.
   • Communicate information on events, volunteer requests, and alumni feedback through email, Facebook, and LinkedIn.
   • Coordinated/Conduct statewide community education forums/workshops on various Medicare topics.
   • Coordinated/Conduct statewide community education forums/workshops on various Medicare topics.

3. Make a budget

   Including a salary range in your event coordinator volunteer job description is a great way to entice the best and brightest candidates. An event coordinator volunteer salary can vary based on several factors:

   • Location. For example, event coordinator volunteers' average salary in arkansas is 53% less than in new york.
   • Seniority. Entry-level event coordinator volunteers earn 44% less than senior-level event coordinator volunteers.
   • Certifications. An event coordinator volunteer with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an event coordinator volunteer's salary.

   Average event coordinator volunteer salary

   $39,394yearly

   $18.94 hourly rate

   ---

   Entry-level event coordinator volunteer salary

   $29,000 yearly salary

   Updated December 19, 2025

4. Writing an event coordinator volunteer job description

   An event coordinator volunteer job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an event coordinator volunteer job description:

   Event coordinator volunteer job description example

   Cashman Photo Enterprises | ★★★★★ (35 reviews)

   Cashman Photo Enterprises is hiring Halloween Event Staff in your area. Book shifts on the Adia app TODAY!

   The Adia app makes it easy to book jobs when, where, and how you want. Stop applying, stop waiting, stop stressing. One app, unlimited jobs. Download for free and become your own boss!

   Duties:

   • Responsible for helping the souvenir photo operation for the haunted house exhibition
   • Duties may include things like taking photos, posing guests, selling photo packages, and packaging photos
   • Help with the flow of the operation as needed
   • Providing a positive and fun experience for guests
   • Other ad-hoc tasks included

   Details & Benefits:

   • $18/hr
   • 5 hour shifts
   • Choose your own shifts
   • Get hired as a W-2 employee, not 1099
   • Eligible for benefits
   • Weekly pay - Direct deposit or paper check

   Requirements:

   • Ability to operate with minimal supervision
   • Must be at least 18 years of age
   • Ability to work quickly, attention to detail, consistency, and organization
   • Great attitude and reliable
   • Close-toed shoes and long pants
   • Must be able to work full shifts

   CLICK HERE TO GET HIRED.

   Equal Opportunity Employer Veterans/Disabled. Adia will consider for employment qualified applicants with arrest and conviction records. Adia may require proof of COVID-19 vaccination at the time of hire based on client policies or certain regulatory requirements. As such, TAG may require you to report your COVID-19 vaccination status at the time of hire unless prohibited by state law. Adia will consider requests for exemption based on medical/disability, religious reasons, or additional reasons if state law permits. Benefits include medical, dental vision, term life insurance, short-term and long-term disability, additional voluntary benefits, commuter benefits, fitness reimbursement/wellness plans, and a Retirement Plan with an employer match. Available paid leave may include Parental Leave and Holiday pay.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right event coordinator volunteer for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your event coordinator volunteer job on Zippia to find and recruit event coordinator volunteer candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with event coordinator volunteer candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new event coordinator volunteer

   Once you've decided on a perfect event coordinator volunteer candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   Once that's done, you can draft an onboarding schedule for the new event coordinator volunteer. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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