Event coordinator jobs in Weehawken, NJ - 442 jobs

AirOps helps brands get found and stay found in the AI era. As the first end-to-end content engineering platform, we give marketing teams the systems to win visibility across traditional and AI search with one durable advantage: quality. Thousands of marketers use AirOps to see how their brand shows up across the new discovery landscape, prioritize the highest-impact opportunities, and create accurate, on-brand content that earns citations from AI platforms and trust from humans. We are building the platform and profession that will equip a million marketers to lead the next chapter of marketing, where creativity and intelligent systems work together and quality becomes the strategy that lasts. AirOps is backed by Greylock, Unusual Ventures, Wing VC, Founder Collective, XFund, Village Global, Alt Capital, and more than a dozen top marketing leaders, with hubs in San Francisco, New York, and Montevideo. About the Role AirOps is seeking a highly organized and creative Event Marketing Coordinator / Associate to support the development and execution of high-impact events that drive community, pipeline, and brand visibility. In this role, you'll partner closely with our Head of Events & Experiential Marketing to deliver a diverse range of experiences - from flagship conferences to intimate executive dinners, industry sponsorships and experiential gatherings. This is an incredible opportunity for someone early in their marketing career who is energized by building, problem-solving, and operating in a fast-moving environment. You'll balance creativity and operational excellence to bring events to life, strengthen relationships across customers and prospects, and help position AirOps as a category leader in AI-powered content and search. What You'll Do Support the planning, coordination, and execution of in-person and virtual events including conferences, roundtables, experiential field events, webinars, and third-party sponsorships. Manage key logistics throughout the entire event cycle - venue sourcing, vendor management, F&B coordination, AV/production, shipping, swag & giveaway sourcing, signage, travel arrangements, hotel room blocks, transportation, and onsite materials. Own operational details including registration setup, attendee tracking, name badges, run-of-show, and internal communication. Support pre-event promotion, outreach, and coordination with Sales/SDR teams to develop target attendee lists and follow-up efforts. Build and manage event timelines, project plans, internal run-of-show documents, and communication workflows to keep teams aligned. Partner with Creative to produce event assets including invitations, signage, presentations, collateral, and branded materials. Support the creation of post-event recaps and manage photo/video asset organization for internal and external storytelling. Ensure brand consistency across all event environments, materials, and attendee touchpoints. You'll Thrive in This Role If You Are... Energized by a fast-paced environment and the variety of event formats - from large conferences to curated and unique experiences. Exceptionally organized, detail-oriented, and skilled at managing multiple priorities simultaneously. A proactive problem-solver who loves to create structure, build processes, and make experiences better. Calm under pressure and excited to roll up your sleeves on everything from strategy to setup. Kind, collaborative, and comfortable partnering across teams, vendors, and customer-facing functions. Creative and thoughtful about guest experience and moments that spark connection. Curious about marketing, AI, community building, and the evolving landscape of experiential programs. Preferred Experience 1-3 years of experience in event marketing, field marketing, experiential, community, or related marketing/operations roles (internships welcome). Experience coordinating logistics, vendors, timelines, or project management in any context. Comfortable using (or excited to learn) tools like Google Workspace, Notion, HubSpot / CRM platforms, Asana, Event Platforms (Luma/Splash/Cvent/Bizzabo), and project management systems Strong written and verbal communication skills, with a focus on clarity and follow-through. Our Guiding Principles Extreme Ownership Quality Curiosity and Play Make Our Customers Heroes Respectful Candor Benefits Equity in a fast-growing startup Competitive benefits package tailored to your location Flexible time off policy Parental Leave A fun-loving and (just a bit) nerdy team that loves to move fast!

At the intersection of Brooklyn's industrial heritage and its cultural future stands Wythe Hotel - a pioneer that helped transform Williamsburg into one of the world's most dynamic neighborhoods. As we evolve with our neighborhood, we seek a Corporate Event Sales Manager who resonates with both Brooklyn's heritage and future. Position Summary The Event Manager takes a client from the Sales & Contracting conversation to a fully realized event. Through a thorough understanding of the event operations and space functionalities, the Event Manager ensures client satisfaction is reached with an eye for details and logistics. While focused on hospitality, communication and planning, this position is also an extension of the Events Sales team, and driving revenue is key to this role. The EM should be able to add significant revenue through the planning process. The Event Manager will be a support to the Sales Directors, suggesting floorplans, coordinating event start and end time with other possible events happening on the same date while focusing on exceeding client expectations while being mindful of financial goals for both the clients and the hotel. They must be able to read and understand a contract and invoice, as well as confidently upsell to clients in a relevant manner. They will manage all coordination with clients and vendors, including, but not limited to, an introductory briefing to the client, recommending appropriate vendors and best practices for hosting events at Wythe Hotel, menu selection guidance, floor plan creation on Prismm BEO creation on Triple Seat, adding information on Alice, while liaising with internal departments such as front desk, AV, housekeeping, engineering, porters, kitchen, event staff, etc. as well as entering in group guestroom rooming lists and ensuring a safe event is hosted - all aligned with the client's vision, hotel needs and highest priorities. As a Manager in the Events Department, the Event Manager will also assist the Events General Manager with staff coaching & feedback when appropriate, and provide support to the new hire & annual review process. They will be present as a resource for our teams during setup and will ensure the client's vision is actualized by our service teams. Key Responsibilities Oversight of event success from the first client interaction to closing out event financials and sending a warm note of thanks and an invite back. Work to ensure excellent standards of personal service, responsiveness, follow through, professionalism, and event execution at every step of the process for our clients. Must be able to recognize opportunities to maximize revenue by upselling and offering enhancements to create outstanding events and exceed guest needs. Must be a revenue driving member of the Events Sales team. Extensive knowledge of Wythe Hotel's food and beverage offerings, proper preparation and presentation of food and beverage items. Extensive knowledge of meeting room capacities, floorplans and room set-up, furniture inventory, audio-visual internal and external capabilities and timing, and any other pertinent details as they relate to Events rooms set-up. Directly oversee set-up for all events and buyouts. Oversee all corporate Events setups in terms of BEO requirements, floorplan, set up and breakdown, kitchen sheets, space appearance, A/V equipment, maintenance, storage, and equipment for both current and future events. Create and maintain accuracy of BEO's. Communicate with all other Departments within the Hotel as necessary to ensure smooth execution of all Events Enter in group rooming lists and oversee final group guestroom billing to provide seamless service for clients hosting events with associated guestrooms. Maintain complete knowledge of scheduled daily events, times/schedules, employee daily schedule/expected duties and setups for daily and future events, and daily activities of both active and non-active event spaces. Liaise as the main point of contact with group clients from turnover from the sales department through post-event review. Oversee on-site event logistics, coordinating with all departments as well as outside vendors to ensure group requests are executed. Serves as liaison with vendors by ensuring Wythe Hotel qualifications are met, processes and procedures are followed, insurance information is submitted, and quality standards are upheld. Weekly service-ware rental orders, including coordination of delivery, storage, and pickup. Placing specialty rental orders; lighting, furniture, service ware. Ensuring that competitive pricing is being obtained for all Events rentals. Tour Event Spaces with clients and vendors as needed. Weekly Kitchen / FOH sheet & packet management. Obtain feedback on the quality of service and products post-event follow-up. Invoicing & Billing: Charge group deposits when due, billing, and administration. Collect reviews and critical feedback from clients and present opportunities for improvements to the relevant departments. Capitalize on opportunities for repeat business by communicating opportunities to the Sales Directors. Experience & Skills Required Catering knowledge, 2+ years experience in NYC venues preferred Ability to independently manage multiple tasks and projects and meet deadlines Desire to succeed in special event management by consistently providing outstanding customer service Ability to communicate effectively with clients and colleagues through verbal and written methods Ability to remain calm under pressure, handle stress well and think on your feet Technical competence (Tripleseat, Mews, Prism, Google Suite, 7Shifts, Alice, etc.) Shows a high level of initiative, motivation, and detail orientation Able to present a calm and professional presence at all times. Bring a positive attitude and set and example and the correct tone for the team each day What We Offer Salary: $85,000-$90,000 Comprehensive health benefits Paid Time Off Ongoing professional development Hotel room, Restaurant and Bar discounts Access to our network of cultural partners The chance to shape how discreet luxury is defined in Brooklyn To Apply: Send your resume and a note about why Wythe's vision resonates with you. We're less interested in generic cover letters than in understanding what draws you to this particular opportunity at this particular moment. The Wythe Hotel is an equal opportunity employer committed to building a team that reflects the dynamism of Brooklyn itself. Committed to creating an inclusive workplace that promotes and values diversity, we encourage applications from individuals of all backgrounds, abilities, and perspectives.

The Marketing Coordinator supports day-to-day marketing operations by helping plan, organize, and execute campaigns, events, and sales support initiatives. This role works closely with cross-functional teams and external partners to ensure marketing projects, materials, and events are delivered accurately, on time, and in alignment with business goals. RESPONSIBILITIES Coordinate daily marketing activities to support ongoing campaigns, events, and sales initiatives Assist with planning and execution of trade shows, conferences, webinars, and other promotional events Manage logistics related to events, including vendor coordination, shipping of materials, scheduling, and documentation Maintain and update marketing databases, spreadsheets, inventory logs, and digital file systems Support e-commerce or online marketing platforms, including updates and fulfillment coordination Serve as a liaison between internal teams and external vendors or agencies to keep projects moving Track marketing materials and oversee inventory levels to ensure availability and accuracy Support communication of campaign timelines, deliverables, and materials to internal stakeholders Assist with onboarding preparation by organizing marketing systems, tools, and training resources Provide administrative backup support to the broader team as needed QUALIFICATIONS Bachelor's degree in Marketing, Business, Communications, or a related field 4+ years of experience supporting marketing operations, events, or campaigns Hands-on experience with trade shows, conferences, and vendor coordination Strong organizational skills with the ability to manage multiple priorities and deadlines Excellent written and verbal communication skills with strong attention to detail Comfort working with inventory systems, spreadsheets, and digital collaboration tools Proficiency in Microsoft Excel and familiarity with online collaboration platforms Ability to work independently, take initiative, and follow projects through to completion BENEFITS Competitive salary aligned with experience and market demand Exposure to high-visibility marketing initiatives, conferences, and cross-functional projects Opportunity to build hands-on experience in marketing operations and event management Stable, full-time role with consistent onsite collaboration and team engagement Professional growth through collaboration with leadership, vendors, and external partners

Job Description tarte™ is the pioneer of high-performance naturals™ & one of the fastest growing cosmetic companies in the U.S. Nearly 25 years ago, founder & CEO Maureen Kelly set out to create a cruelty-free line of easy-to-use, life-proof products packed with good-for-you ingredients that deliver real results without compromise. Each item is developed without the icky, bad stuff (like parabens, mineral oil, phthalates, & more) & with the best naturally-derived ingredients Mother Nature has to offer. The brand is 85% vegan (with 100% vegan skincare!) & proud to be the #1 concealer brand in the US.* tarte™ is committed to sharing its passion for skinvigorating™ ingredients with the world: it has in-store presence in over 20 countries & online at tarte.com, shipping to over 50 countries worldwide! But tarte™ doesn't stop there. Giving back has always been a part of the brand's DNA. tarte is committed to lifting up others, having cleared thousands of teacher wishlists & mentoring future leaders & entrepreneurs through the tartelette U & internship programs & the shape your future™ small business awards. In 2017, tarte™ founded heart to tarte™, a 501(c)(3) non-profit organization to help support causes like female empowerment, underserved communities, environmental conservancy, animal rescue, disaster relief & health & wellness initiatives. tarte also sustainably sources ingredients directly from cooperatives, & in 2019 helped fund the creation of an all-female maracuja cooperative in the Rainforest. Are you a force of nature who thrives in a fast-paced environment? Do you want to contribute to tarte's mission of offering cruelty-free, eco-chic cosmetics chock high-performance natural™ ingredients? If so, we'd love to hear from you! Events Coordinator (Contract) tarte cosmetics is seeking a coordinator who will be responsible for executing & planning all marketing events. This role will work cross functionally with PR, influencer, marketing & creative teams to coordinate key activations. Candidates must have experience in large & small scale event planning, & possess the ability to prioritize & thrive in a fast-paced environment. This is a 6-month contract position targeting 40 hours per week. Responsibilities: Responsible for all event planning logistics including but not limited to coordinating travel, venues, sourcing vendors, shipping products, on-site problem-solving, etc. Drive project timelines to stay organized & meet all deadlines Manage creative execution of events including creation of branded collateral, décor & on-site setup Brainstorm & source creative activations, vendors & activities for events Seek out & facilitate collaboration with like-minded brands for event collaboration & gifting opportunities Negotiate contracts & pricing as needed Work cross-functionally to coordinate guest lists & invitations Main point of contact on-site for all events Manage & work within department budget Support HR & other cross-functional departments as needed for internal/corporate events Manage 1-2 interns per semester Requirements: Bachelor's Degree required 2+ years' experience in event planning Experience with media &/or influencer events a plus Strong written & verbal communication skills Exceptional attention to detail, excellent organizational skills, & ability to multi-task Ability to be flexible & experience troubleshooting problems in real time Advanced proficiency in Excel & PowerPoint Frequent travel & evening/weekend responsibilities during events Domestic and International travel will be required for this specific position. Our Perks: Salary range: 66,350-66,500 (compensation will depend on a variety of factors, including but not limited to skill level, relevant work experience & education) Hybrid work policy Friendly, fun, creative & collaborative work environment Tarte is an equal opportunity employer.

The world's leading organizations and global players choose Proskauer to represent them when they need it the most. With 800+ lawyers in key financial centers around the world, we are known for our pragmatic and business-savvy approach. Proskauer is the place to turn when a matter is complex, innovative and game-changing. We work seamlessly across practices, industries and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends and other industry-redefining companies. The Events Coordinator assists with a wide range of events experiences, including coordinating logistics for client events, managing communications, and supporting ongoing initiatives both in person and remote. Other responsibilities are aimed at strategically promoting the firm, its practices and its lawyers. The ideal candidate is highly organized, proactive, and detail-oriented, working closely with members of the Business Development and Marketing Communication team (BDMC) to operate efficiently and effectively while maintaining the firm's professional standards. 1-3 years of relevant experience, preferably in a professional services or hospitality environment. Excellent organizational, analytical, written and oral communications skills and the ability to prioritize multiple tasks and complete them under demanding time constraints. Ability to effectively communicate with a diverse group of lawyers and business staff. Takes initiative to be resourceful, a self-starter with a strong work ethic, and can work independently as well as within a team environment. Well organized and strong attention to detail. Ability to manage multiple projects simultaneously and meet tight deadlines. Familiarity with New York City venues is preferred. Experience with CRM systems and event management platforms (Vuture, Cvent, (Interaction, Salesforce) Proficiency with the Microsoft Office suite of products, including Outlook, Word, Excel, PowerPoint, Visio. This role will require extended and irregular hours to perform the essential duties of the position. This position will require physical presence in Proskauer's office on a regular basis (at least 3x per week, or more, if it becomes the policy of the Firm or as business needs require). The anticipated compensation for this position is $60,000-$80,000. The actual salary offered will be based on a number of factors, including but not limited to the qualifications of the applicant, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. Proskauer is committed to providing a work environment that includes equal opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status. Assists with the planning and coordination of domestic events, including client seminars, conference sponsorships and other firm engagements. Responsible for being onsite (before, during and after) to assist with event logistics and execution. Assist Client Events team with coordinating vendor relationships, venue sourcing, catering, A/V, and transportation services. Maintain events calendar, venue database, and weekly updates between internal teams and external contacts. Support with management of project timelines, run-of-show experiences, day-of-event operations, and post-event reports. Support global events team with administrative tasks and coordination as needed. Assists and collaborates with the BDMC team and other functional areas to keep the firm's systems up-to-date and the events team on firm conferences, including regular on-site assistance. Assists with technologies and tools for firm communications, including email campaign software, CRM, and other project management tools.

The Marketing and Events Assistant is responsible for supporting the Client Development & Engagement Events Team by providing administrative, event planning and production support, ensuring that the Firm's high standard of excellence is met. Responsibilities Support the Events Team with administrative aspects of planning and managing events. Support event logistics throughout the lifecycle of an event, including, but not limited to, venue/experience research, invitation design and distribution, collating RSVPs, nametags, posters and other event collateral, sourcing and ordering promotional items/swag, onsite support. Coordinate the distribution of tickets for sporting events, concerts, shows, etc. Coordinate internal office events. Coordinate the purchase and distribution of client gifts. Maintain inventory of promotional items/swag and other marketing related items; this aspect of role can be sometimes physical in nature. Ensure that all process documents, event templates, and calendars are kept updated. Prepare and process payments and invoices, reconciling company credit card statements via Chrome River. Ensure guest list and other event-specific data are uploaded into the Firm's CRM platform. Support CDE projects and other Firm initiatives as needed. Perform all other administrative tasks supporting the events team as needed. Required Skills Strong written and verbal communications and organizational skills Proficiency in Microsoft Office programs and Adobe Suite Strong learning aptitude, attention to detail and self-motivated to produce accurate, timely and complete work product Ability to work independently and collaboratively in a demanding environment Ability to anticipate requests for information essential to meet the needs appropriate to their role Must have a positive can-do attitude and professional demeanor, and demonstrate a team-player behavior Ability to quickly develop organizational astuteness and understand the Firm's culture, vision, policies and practices Must be flexible and willing to work additional hours and travel to onsite event locations as needed Ability to innovate and think creatively Required Experience 1 year of experience working in a high-paced, deadline-driven, professional-services environment; law-firm experience a plus Required Education Bachelor's degree Preferred Education Major in Advertising, Marketing, Communications, Public Relations or related field Salary Information NY Only: The estimated base salary range for this position is $55,000 to $65,000 at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible. Simpson Thacher will not sponsor applicants for work visas for this position. Privacy Notice For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at ******************************************** Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran's status or any other legally protected status. This Policy pertains to every aspect of an individual's relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment. #LI-Hybrid

Major Food Group (the powerhouse restaurant group behind Carbone, THE GRILL, Sadelle's and more) is looking to continue building on their multi-dimensional, immersive concepts that transports their guests to new memorable experiences. We want to “disrupt” traditional hospitality models by taking care of our employees, guests, and our community. The Events Department at Major Food Group is seeking a passionate and motivated individual to join our team. Responsibilities: Provide administrative support to the Events Team, including but not limited to: Fielding phone calls Maintaining the events calendar Fielding and filtering emails Assist the Event Sales Team in organizing the details of all large-scale events, including but not limited to: Collecting vendor COIs Scheduling security, electricians, elevator attendants, etc Placing rental orders Creating floor plans Liaise with chefs to update event menus as needed Work on graphic design projects, such as creating and updating event brochures Creating BEOs & distributing them to the BOH & FOH managerial teams Liaise directly with vendors & clients to coordinate logistical details surrounding load-in and load-out for large scale events; answering questions about the space, measurements, inventory, timing, etc. Oversee the setup of large-scale events; direct FOH team to ensure that the space is set up according to the floorplan, predetermined table-scape, appropriate station setup, etc. Responsible for understanding ins & outs of building operations including deliveries, event inventory, load-in and load-out, service timing, furniture inventory, room dimensions & capabilities, china, flatware & glassware inventories, etc. Have an understanding of the details, schedule, menu & overall plan for each large scale upcoming event; be able to speak confidently with the FOH & BOH managerial teams about the details of upcoming events. Follow and ensures compliance of all Major Food Group policies and standard operating procedures as outlined in the Employee Handbook. Act as an ambassador to Major Food Group Culture. Benefits: We offer competitive salary, medical/dental/vision insurance, TransitChek discount, Team Member Referral program, a generous dining program, and progressive paid time off. We offer many opportunities for growth and development for those who show long-term commitment to their role and MFG. Equal Employment Opportunity Major Food Group considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. Major Food Group is an equal opportunity employer.

Job Description:About the Team: Barron's Wealth & Asset Management Group harnesses the power of an elite community of the nation's top financial advisors, who collectively manage $9 trillion and use our platforms to share best practices, insights, and strategies that have resulted in outstanding client outcomes. Our two-decade history of coveted advisor rankings sets the industry standard and serves as a valuable resource for advisors and investors alike. We host a series of live and virtual national, regional, and international invitation-only summits to help the most successful advisors further improve their practices. The summits convene the top 1% in the field, giving them the opportunity to share game plans for personal and professional growth. The W&AM (Barron's Advisor) group also serves as a thought leader in the industry, helping advisors develop best practices, benchmark their own practices, and advance their development by pairing them with coaches. About the Role Reporting to the Senior Events Producer, this position is a great opportunity for a talented and motivated event coordinator to join the Barron's Advisor team. An event coordinator plans, organizes, and oversees all aspects of events, from initial concept to execution, ensuring smooth operations and meeting event needs. They manage logistics, vendors, and event details like venue, catering, decor, and entertainment. Our ideal candidate will have an eye for detail and be self-motivated with strong communication skills. In addition to being extremely well-organized, you should be a creative problem solver, remain calm under pressure, and be capable of multitasking. You will also be someone who enjoys being part of a team and can build relationships with many different types of people. This is a permanent position with room for growth, training, and professional development. You Will: Provide logistical support to the Barron's Advisor events team to ensure effective and successful planning and delivery of events while developing event concepts, themes, and timelines. Coordinate event logistics, including venue research & selection, catering, decor, furniture rentals, and local onsite staff sourcing. Oversee event setup, including venue preparation, layout design, and signage placement. Negotiate rates and contracts with vendors. Liaise with vendors, exhibitors, and stakeholders during the event planning process. Maintain communication with vendors throughout the event lifecycle. Provide event day support, including event setup, attendee engagement, and communication plans. Develop detailed event concepts, proposals, timelines, and resource requirements. Work closely with the team to support the financial workflow for events, supporting the team with event budgeting and reconciliation. Track expenses and ensure adherence to budget constraints for pre-event and post-event analysis. Additional responsibilities may include assisting with other meeting schedules, event-related correspondence, travel planning, and onsite participation at events. Partner cross-functionally with teams across Dow Jones. You Have: NYC area-based. 1-2 years of professional experience and bachelor's degree preferred. Self-starter who is highly organized, motivated, and has an exceptional eye for detail. Strong verbal and written communication skills. A positive, problem-solving attitude. A dynamic and engaging person who enjoys building relationships, gaining expertise, and earning trust with our clients. Superior time management skills, including the ability to set priorities, meet deadlines, and manage multiple projects in a fast-paced, changing environment. Project management skills and experience are a plus. Interest in experiential activations, production, event planning, and/or hospitality is a plus. Must be a team player with the ability to work effectively in a team or independently. Comfortable and confident when supporting members of the events team, and sharing ideas and experiences. Knowledge of MS Office, and Google Suite. Knowledge of Cvent is a plus. Prior experience working in wealth management or financial services is preferred. Ability to travel to events, and occasionally work weekends. Our Benefits Comprehensive Healthcare Plans Paid Time Off Retirement Plans Comprehensive Medical, Dental and Vision Insurance Plans Education Benefits Paid Maternity and Paternity Leave Family Care Benefits Commuter Transit Program Subscription Discounts Employee Referral Program Learn more about all our US benefits Reasonable accommodation: Dow Jones, Making Careers Newsworthy - We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. EEO/Disabled/Vets. Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, email us at *******************************. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates. Business Area: Dow Jones - Wealth & Investing Job Category: Marketing & Product Management Union Status: Union role Pay Range: $60,000 - $75,000We recognize that attracting the best talent is key to our strategy and success as a company. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates. The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, location, technical and communication skills, and other factors that may prove relevant during the interview process.Pay-for-performance is a key element in our strategy to attract, engage, and motivate talented people to do their best work. Similarly to salary, for bonus eligible roles, targets are set based on a variety of factors including competitive market practice.For benefits eligible roles, in addition to cash compensation, the company provides a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce..

We're looking for an Events Coordinator to join our team and be an indispensable part of our efforts to cultivate an outstanding office environment where employees are happy, engaged, and connected. In this role, you'll plan and execute a wide range of internal and external events for employees and college recruits that align with firm-wide objectives and enhance our culture. You'll partner closely with Recruiting, Human Resources, and Office Administration to design, schedule, and deliver high-quality events that bring our community together. Additional responsibilities of this role will include: Full-scale event management, including: (a) developing an event strategy that considers each stakeholder's input, (b) logistical coordination, (c) creative design, (d) content development, (e) vendor management, (f) venue selection and coordination, (g) budget management and reconciliation, (h) RSVP management, and (i) onsite event-day support Building relationships with department and desk heads to proactively plan, execute, and promote high-quality events Establishing event objectives and measures for success Maintaining a database of all event details and costs Sharing best practices with event organizers in our overseas offices About You Have a bachelor's degree and a minimum of 2 years of experience planning and executing events Strategic thinker and self-starter with an entrepreneurial spirit Able to handle all aspects of the event, from planning to on-site execution Have a broad-based knowledge of the NYC events market Willing to work a flexible schedule that may include early mornings and evening hours Have a great customer service mindset with a desire to be of assistance and address varying, sometimes conflicting requests Organized with exceptional follow-through on all outstanding issues Excellent written and verbal communicator Skilled with Word and Excel If you're a recruiting agency and want to partner with us, please reach out to ********************************** .

Founded in 1988, Robin Hood finds, fuels, and creates the most impactful and scalable solutions lifting families out of poverty in New York City. The largest poverty fighting organization in New York City, Robin Hood partners with top nonprofits in New York City and invests in legal services, housing, meals, workforce development training, education programs, and other vital services that give New Yorkers in need the tools they need to build better lives. The programs it funds are often the first of their kind and serve as demonstration models to identify what works before being replicated in other cities. Because its Board of Directors covers 100% of all administrative, fundraising, and evaluation costs, every dollar donated goes directly to organizations helping New Yorkers in need. While Robin Hood's primary focus is on New York, its impact extends far beyond the borders of the city. Its pioneering, metrics-based approach has become the gold standard for charities around the nation as Robin Hood works to understand and evaluate the impact of its partners to ensure that its philanthropic dollars are utilized to maximum impact. Robin Hood also supports its community partners and their leaders with financial and strategic support and management assistance that allows those organizations to maximize their impact. Building on our 30 years of experience, Robin Hood is expanding our impact with an explicit focus on lifting families sustainably and measurably out of poverty through supporting the most effective community partners; influencing public policy; raising our thought leadership profile; importing and exporting effective ideas and strategies nationally; and building new collaborations with strategic partners. As New York City emerges from the worst of the global pandemic, we are focused on getting families back on their feet; getting kids back on track; and getting New Yorkers back to work. Robin Hood also understands that if we are to support families living in poverty and find permanent pathways out of poverty and towards financial independence, we must become an effective partner with government, especially at the City and State levels. We do this by leveraging the expertise of those who are closest to the challenges of poverty, including community members, community-based organizations, and others with specialized skills and knowledge. We also aim to collaborate with New York City government to fund program and policy innovations that hold the promise of expanding economic opportunity in New York City - providing nimble “risk capital” for high-potential strategies. In this way, we seek to leverage our philanthropic investments by finding ways to advance the highest-impact strategies at scale. Given its long-standing reputation among influencers and support of over 200 New York City non-profit organizations, Robin Hood has the unique ability to be a catalyzing force for households experiencing poverty, bringing distinct constituencies together to develop and spread the most effective strategies to advance economic mobility in New York City and beyond. Reporting Relationship The Special Assistant, Development, Marketing & Events is on the Development, Marketing & Events team and will report to the Chief Development Officer and also supports the Chief Marketing & Events Officer administratively. Position Overview The Special Assistant, Development, Marketing & Events (DME) supports the Chief Development Officer (CDO) and Chief Marketing & Events Officer (CMEO) through high-quality coordination, organization, and execution of workflows related to the Board of Directors and top donors in their portfolios. This role manages complex information, prepares leadership for high-touch interactions, and ensures smooth operations across DME's executive functions. A core part of the role is maintaining a complete, accurate, and current picture of each board member's and top donor's engagement with Robin Hood. Success requires excellent judgment, strong communication skills, discretion, and the ability to manage multiple priorities with reliability and care. Responsibilities Key responsibilities include, but are not limited to: Executive & Board/Top Donor Support CDO and CMEO Executive Support: Manage calendars; prioritize commitments; coordinate information flow; ensure timely responses; track tasks and deadlines; and resolve scheduling issues thoughtfully. Holistic Board Tracking: Maintain an up-to-date, comprehensive view of each board member's fundraising-related engagement with Robin Hood. Board Report-Out Development: Project manage and maintain a recurring board report-out summarizing engagement, touchpoints, upcoming opportunities, and key follow-ups. Coordinate updates across teams and ensure clarity and consistency. Board & Committee Meeting Support: Coordinate logistics, prepare materials, attend meetings, record minutes, and track follow-ups for Development Committee, Endowment Committee, Benefit Planning Committee, Nominating and Governance Committee and related groups. Confidentiality & Recordkeeping: Manage sensitive donor and board information with the highest discretion. Organize files and materials with consistency and accuracy. Financial & Expense Processing: Process and reconcile expenses for the CDO and CMEO and support tracking of the DME operating budget. Coordination and Project Management Internal Team Building: Coordinate and support the planning, execution, and ongoing management of DME team-building initiatives, staff engagement activities, and internal culture-strengthening efforts throughout the year. Executive Reporting & Preparation: Develop briefing documents, donor bios, background materials, and other preparation needed for board and top donor interactions. Engagement Logistics: Coordinate scheduling, travel, and logistics for board and top donor meetings. Ensure leadership is fully prepared with agendas, materials, and follow-up plans. Cross-Team Coordination: Work across Development, Marketing, and Events to gather updates, ensure accuracy, and support execution of critical workstreams. Project Support: Provide project management support on key initiatives such as the Endowment campaign, board-driven projects, internal DME initiatives, and priority projects for the CDO and CMEO. Fundraising, Donor & Data Logistics Portfolio Support: Provide administrative and logistical support for the CDO and CMEO portfolios of board members and top donors. Correspondence: Draft, edit, and proofread emails, call reports, cover notes, acknowledgments, and meeting summaries. Data & CRM Management: Enter and maintain engagement data accurately; track follow-ups; ensure timely stewardship and record integrity. Qualifications 4+ years of relevant experience in executive support, development, donor relations, or a comparable fast-paced, high-touch environment. Experience supporting senior leaders and/or boards, including managing complex calendars, meetings, travel, and sensitive materials. Strong project management and organizational skills, with the ability to manage multiple priorities, deadlines, and workstreams with accuracy and follow-through. Excellent written and verbal communication skills, including drafting and editing emails, briefings, decks, donor materials, and meeting documentation. Demonstrated experience working with CRMs and data systems (e.g., Salesforce or similar), with strong attention to detail and data integrity. Sound judgment and discretion when handling confidential information and navigating sensitive situations. Ability to anticipate needs, flag issues early, and operate with a high degree of reliability and independence. Comfort working in a dynamic, deadline-driven environment that requires flexibility, professionalism, and calm under pressure. Diversity, Equity, and Inclusion Robin Hood is committed to promoting diversity, equity, inclusion, and representation in all aspects of its work. As New York City's largest poverty-fighting organization, Robin Hood believes that building a diverse team is fundamental to its ability to effectively serve and strengthen organizations serving the most vulnerable communities in the city, and to influence the policies that affect them. Robin Hood believes in the potential that diversity creates - deep and responsive relationships with its community partners; the ability to solve complex problems efficiently and effectively; and, most importantly, the ability of its diverse staff to work to its full capacity. Robin Hood builds diversity, inclusion, and equity practices into all aspects of its work. Its practices, values, traditions, and beliefs are embedded in the inclusive culture that it creates. Operationally, its formal and informal structures support a work environment that advances the professional development of staff at all levels, allows for innovation, and grounds its work as poverty fighters. Robin Hood seeks to attract and retain staff that reflects the communities that it serves and is enhanced by its efforts at meaningful inclusion. It ensures that team members are empowered to make decisions, offer actionable feedback, and share credit for team success. Further, Robin Hood seeks to develop talent professionally and has created an intentional focus on mentorship and sponsorship, particularly of junior staff. Its goal is to encourage long term talent retention and engagement, while fostering a culture of innovation. Robin Hood Guiding Principles As an organization committed to economic mobility, our work is grounded in the following Guiding Principles: Diversity, equity, and inclusion Proximity and humanity Risk-taking and innovation Our professional community reflects myriad demographic characteristics, perspectives, and backgrounds, which includes various identities that reflect diversity in gender identity and expression, race, ethnicity, religion, sexual orientation, ability, and socioeconomic status. Our colleagues have access to opportunity and advancement, as we promote fair and equitable treatment and have encouraged participation by underrepresented groups. As a team, we promote a sense of belonging, high levels of engagement, and shared respect. Robin Hood puts people first. Always. Robin Hood is unafraid to take action and create solutions. Robin Hood is data driven and heart led. Robin Hood works the coat check. Salary and Benefits Robin Hood offers a competitive compensation package, with a salary range determined by years of experience, skills, and abilities. Each candidate's placement within the range will be based on these factors while ensuring alignment with our commitment to equitable internal pay practices. Our extensive benefits include medical, dental, vision, and life insurance, a 403(b) retirement plan with employer match, and a 12% employer contribution to a 401(a) retirement plan. We also support a healthy work-life balance by providing new hires with 20 days of accrued paid time off. This position is based in New York City and follows a hybrid work environment. Employees are required to work on-site three (3) days per week, with Tuesday, Wednesday, and Thursday designated as the standard in-office days. Please note that the hybrid schedule is subject to change based on organizational priorities and team needs. Any adjustments will be communicated well in advance. The salary range for this position is $83,535 - $88,000. To Apply Please visit our website to complete our online application. Robin Hood is an equal opportunity employer. Applicants from diverse backgrounds and identities are encouraged to apply.

What We're Looking For We are seeking an experienced Events Manager (Contractor) to own and execute our exhibitor presence at industry events across the US and Canada. This NYC-based role reports to the Senior Director of Marketing and requires approximately 25% of time in our NYC office to manage inventory, shipments, and event readiness. The Events Manager Contractor will manage all aspects of event execution-from logistics and booth readiness to pre-show and post-show marketing-ensuring each event is fully leveraged to drive booth traffic, qualified leads, and sales meetings, while planning, coordinating, and executing our participation as an exhibitor at regional and national events that support pipeline growth and revenue goals. Candidates are encouraged to submit a portfolio demonstrating successful event planning and execution. We are looking for examples that highlight high-impact event strategy, booth engagement approaches, pre- and post-show marketing campaigns, and measurable results that drove attendee traffic, qualified leads, and sales meetings. Key Responsibilities: Exhibitor Execution & Logistics Management: Own the end-to-end execution of the company's exhibitor presence at 20-30 regional industry events and 5 national trade shows across the US and Canada annually, including booth selection and layout, budgeting, vendor coordination, promotional ordering, shipping, and logistics. Booth Engagement & Lead Generation Strategy: Design and support booth engagement strategies that encourage meaningful conversations, capture qualified leads, and support sales pipeline growth. Partner with sales and marketing to align messaging, CTAs, and on-site workflows. Pre-Show & Post-Show Marketing Campaigns: Develop and execute comprehensive pre-event and post-event marketing campaigns to promote attendance, drive booth traffic, and generate qualified leads and sales meetings. Coordinate email, social, sales outreach, landing pages, and follow-up workflows to maximize event ROI. Promotional & Apparel Program Management: Manage all promotional items and apparel for exhibitions, ensuring brand consistency, quality standards, and cost efficiency. Optimize ordering, inventory, and shipping to achieve economies of scale and maximize event ROI. NYC On-Site Operations & Inventory Management: Spend approximately 25% of time in the NYC office managing event inventory, shipments, promotional materials, booth assets, and overall event readiness to ensure smooth execution across all exhibitions. NYC Regional Event Coordination: Coordinate and execute the company's participation in NYC-based and regional events, managing on-site setup, breakdown, logistics, and vendor coordination to capitalize on high-impact local opportunities. Event Performance Measurement & ROI Reporting: Track and analyze event performance metrics including leads generated, meetings booked, pipeline influenced, conversions, and revenue impact. Deliver clear post-event reporting and insights to inform future event strategy and investment decisions. Scalable Event Marketing Processes: Build repeatable processes for event planning, pre-event promotion, on-site execution, and post-event follow-up to ensure consistency, efficiency, and continuous improvement across all exhibitions. Requirements About You 3-5 years of experience managing B2B event and trade show participation, including regional and national exhibitions. Proven experience coordinating exhibitor logistics, booth execution, vendor management, shipping, and on-site operations. Strong background in pre-show and post-show marketing campaigns designed to drive booth traffic, leads, and sales meetings. Demonstrated ability to manage multiple events simultaneously while meeting deadlines and budget constraints. Strong project management and organizational skills with exceptional attention to detail. Experience tracking event performance metrics such as leads generated, meetings booked, pipeline influenced, and ROI. Comfort working in a contractor capacity within a fast-paced marketing organization. Ability to work from the NYC office as required to manage inventory, shipments, and event readiness. Bonus Qualifications: Experience using HubSpot to support event-related marketing campaigns, contact management, email outreach, landing pages, and performance reporting. Background working in SaaS or technology-driven organizations. Familiarity with the residential industry, including condominiums, HOAs, multifamily residential, or proptech environments. Benefits What BuildingLink Can Offer You Our partnership with Bregal Sagemount brings the resources and stability of an established company, while our startup mindset keeps us curious, energetic, and passionate about what we do. Hourly salary: $60-$70 Up to 30 hours per week, 6 month contract with potential to extend We believe in providing a safe, inclusive, and professional work environment that offers qualities we hold dear: autonomy, flexibility, career growth, promotion, and ongoing performance recognition. We value the uniqueness of every individual and want our people to bring their authentic selves to work. Most importantly, we put employee well-being and happiness above all else. BuildingLink is an equal opportunity employer to all persons regardless of age, color, national origin, citizenship status, disability, race, religion, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, veteran status, or any other protected class by federal, state or local law.

Introduction The Roundhouse is seeking to build its roster of event casuals who report to the Event Managers and are part of the Venue and Events team. Event Casuals assist the Event Managers to effectively and professionally deliver the services required for the variety of commercial and student events to a high-quality standard while ensuring the safe and efficient running of the Roundhouse. The position will involve irregular hours, including many evenings and weekends, and considerable flexibility will be required. Description KEY TASKS & ACCOUNTABILITIES Responsible as acting face of venue for front of house services; Event room set-ups and breakdowns including dinners, conferences, concerts and parties; Promotional shifts on campus; Provide administrative support to the Venue & Events team as required; Box office and cloak room duties; Scanning tickets and wrist tagging guests at concerts; Answer guest queries with professionalism; Participate in the maintenance of the venue and ensure the event floor is tidy during events; Comply with Arc WHS & Injury Management policy and procedures to actively participate in the achievement of a safe working culture; Actively engage in fair and equitable workplace practices and behaviour to ensure discrimination free workplace in accordance with legislative requirements and; Maintain an awareness of Arc's environmental policies and procedures minimising the impact of Arc's business on the environment. Skills And Experiences Essential Criteria 1-2 years' experience in a similar customer service related role; Strong customer service background; Excellent communication skills; Impeccable grooming standards; Open to the variety of roles that this position entails; Friendly, confident and helpful personality; Excellent team player with good problem solving skills; Applicants must be aged 18 years or older; Proven experience hospitality industry; Passionate about the event industry; Can successfully deliver key brand messages with enthusiasm and confidence; Are reliable and have flexible availability during the week, inclusive of weekends; An understanding of University student's needs and an ability to effectively incorporate these to enable and achieve student enrichment and; Self-motivated with the ability to self-start and make active attempts to influence events to achieve goals and take action to achieve goals beyond what is required; A comprehensive understanding of regulatory compliance across food, liquor and WHS along with the ability to apply these principles in the workplace. Desirable Criteria RSA Competency Card; Ability to carry three plates; First Aid Certificate.

About Adaptive: Adaptive is a cybersecurity startup on a mission to stop AI-powered cyberattacks. In December 2025, the company announced an $81M Series B led by NVIDIA and Bain Capital Ventures, with participation from Capital One Ventures, Citi Ventures, and continued support from Andreessen Horowitz (a16z), the OpenAI Startup Fund, and Abstract Ventures. The round marked NVIDIA's first AI cybersecurity investment. Adaptive was founded by Brian Long and Andrew Jones, repeat entrepreneurs who have built and scaled category-defining companies. Brian and Andrew previously co-founded Attentive, which grew to more than $500M in annual revenue and a $10B+ valuation, and TapCommerce, which was acquired by Twitter. Together, they bring deep experience building high-growth, product-led businesses at massive scale as Adaptive builds the security layer for the AI era. Trusted by leading banks, technology companies, and healthcare organizations, Adaptive protects teams from emerging threats like deepfakes, smishing, and AI-powered voice scams. With rapid enterprise adoption and a $200B+ market ahead, the company is just getting started. The Role We're looking for a Partner Event Marketing Specialist to support the execution of Adaptive's growing portfolio of partner events and experiences - from major conferences and trade shows to executive dinners and customer roundtables. This role is perfect for someone early in their marketing career who's detail-oriented, creative, and eager to learn and grow in the fast-moving world of cybersecurity and channel partnerships. Working with the VP of Channel Sales and Director of Event Marketing, you'll play a key role in bringing events to life-from coordinating logistics and managing vendors to supporting promotional campaigns and post-event reporting. You'll help create memorable experiences that drive brand awareness, engage our partners, and support our sales pipeline. What You'll Do Support the planning and execution of in-person and virtual events, including conferences, field events, webinars, and third-party sponsorships Assist with event logistics, including venue coordination, vendor communication, travel planning, shipping, and onsite materials Create and promote partner-specific marketing collateral and materials Collaborate with cross-functional teams to ensure alignment on event goals, messaging, and audience strategy Help execute pre-event promotion and post-event follow-up campaigns to maximize attendance and engagement Manage internal documentation and timelines to keep projects on track Track event performance using Salesforce and related tools; support lead uploads and basic ROI reporting Serve as a brand ambassador at select events, helping ensure a smooth, professional experience for attendees Who You Are 1-3+ years of experience in marketing or event coordination, ideally at a cybersecurity company or value-added reseller Eager to build hands-on experience in field and event marketing Detail-oriented and organized, with strong project coordination skills Comfortable juggling multiple projects and timelines in a fast-paced environment Excellent written and verbal communication skills Collaborative and proactive-happy to roll up your sleeves and contribute wherever needed Curious, resourceful, and excited to learn about cybersecurity and tech Willing to travel for events, including some evenings, weekends, and occasional holidays What We Offer Impactful Role: A strategic position at one of the most exciting cybersecurity startups in the world. Equity & Growth: Equity in a high-upside, venture-backed business led by seasoned founders. Comprehensive Benefits: Premium healthcare, vision, and dental coverage. Culture of Excellence: A culture that values speed, precision, and high ownership. Collaborative Environment: An in-office team across New York, San Francisco, and Los Angeles, united by a mission to build something that matters. If you're passionate about delivering impactful event experiences and ready to grow your career in marketing, we'd love to hear from you. Join us in our mission to outsmart AI-powered threats and protect organizations around the world.

Full-time, Nonexempt, $30.77/hour Background Internationally recognized as a premier museum and research center, the Frick is known for its distinguished Old Master paintings and outstanding examples of European sculpture and decorative arts. The collection originated with Henry Clay Frick (1849-1919), who bequeathed his home, paintings, sculptures, and decorative arts to the public for their enjoyment. The institution's holdings-which encompass masterworks from the Renaissance through the nineteenth century-have grown over the decades, more than doubling in size since the opening of the museum in 1935. A critical component of the institution is the Frick Art Research Library, founded in 1920 by Helen Clay Frick, daughter of the museum's founder. Recognized as one of the world's top art history research centers, it has served students, scholars, and members of the public free of charge for generations. The Frick has undergone a comprehensive renovation and was open in a temporary home, Frick Madison, from 2020 through early 2024, while renovations were underway at the mansion on 70th Street. In addition to special exhibition galleries and education spaces, we have added enhanced visitor amenities and accessible spaces. The Museum and Art Research Library reopened to the public in April 2025. Workplace culture At the Frick Collection, we pride ourselves on promoting an open and welcoming workplace culture that supports work-life balance. The Frick strives to provide our employees with competitive salaries and exceptional benefits in a beautiful and pleasant work setting, while offering an excellent opportunity to appreciate some of the world's finest works of art. The Frick Collection provides equal opportunity to all employees and applicants for employment without regard to personal characteristics such as race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, or other characteristics protected by law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Position Summary The Special Events Assistant provides administrative, operational, and client-support services for The Frick Collection's Special Events department. Reporting to the Head of Special Events, the Special Events Assistant will join a team-oriented and supportive department responsible for the planning and execution of The Frick Collection's roster of internal events, fundraisers, and venue rentals. The Assistant serves as a primary point of contact for event clients, providing professional and timely support to ensure seamless event operations and to uphold the highest service standards. Responsibilities include, but are not limited to, the following: General Administrative Support: Master Events Calendar Tracking SE Phone Line SE Email Inbox Management Vendor Invoices and Payment Requests Project manage select events, as assigned On-site event contact, as assigned External Events, supporting the Manager of Event Sales and Operations: Manage initial rental inquiries via phone, email, and in-person Provide information on venue availability, pricing, and policies to prospective clients Assist clients through the rental process, including site visits, contracting, and invoicing Maintain accurate rental calendars, client records, and event files using Tripleseat platform Support event load-ins, set-ups, and breakdowns as required Maintain organized records of rentals, payments, and correspondence Assist with data entry, reporting, and post-event close-out Internal Events, supporting the Senior Manager of Special Events: Fundraisers Assist with Guest Organization Raiser's Edge Database Management Donor Invoices Acknowledgements and Receipts Requirements Physical Requirements The physical requirements of this role are needed to perform the essential job functions with or without reasonable accommodation(s). Physical requirements are comparable to most office roles. Ability to interact in-person with colleagues. Use common office tools and machines (computer, phone). Ability to traverse throughout the office and building(s) both inside and outside of the museum and visit different levels of the building. Ability to carry/transport materials weighing up to 20 pounds. Skills/Experience/Education The education and/or experience requirements listed below are representative of the knowledge, skill, and ability required to successfully perform the essential duties of this position. We recognize that people come with a wealth of experience and diverse talent beyond just the technical requirements of a job. If your experience does not match exactly what you see listed here, but you feel you would be able to make a positive impact in this position, please still consider applying. Preference of one to two years in a professional environment, which could include experience in event planning, fundraising, internships, customer service, etc. Excellent time management, organizational, and communication skills to manage simultaneous projects with prudent judgment in split-second decisions. Ability to interact with internal and external stakeholders of all levels with professionalism and courtesy. Computer fluency including Microsoft Office suite (Word, Outlook, Excel, PowerPoint) Software experience preferred, but not required: o Event management software such as TripleSeat, Artifax,or GoFMX o Donor fundraising database such as Raiser's Edge or Tessitura Benefits in Employment with the Frick Collection Paid Holidays: All full-time employees are eligible for 14 paid holidays (all federal holidays including Juneteenth, and Election Day), including four floating holidays; two may be used in the first half of the calendar year, two may be used in the second half of the calendar year. Sick and Vacation time: Eligible full-time employees accrue up to 12 sick and 15 vacation days their first year of employment. In subsequent years, eligible full-time employees accrue up to 12 sick days and 25 vacation days/year. Family leave: In addition to adhering to all federal family leave laws, we provide all eligible employees with paid bereavement and family leave. Health, Dental and Vision insurance: all full-time employees and their eligible dependents may enroll in employees sponsored benefits plans. Employees contribute to the cost of health insurance based on income level and type of coverage selected. Short and Long Term Disability and Life Insurance: the Frick covers the entire cost of these benefits for all full-time employees. The life insurance benefit is up to three times the employee's annual salary. Retirement: The Frick supports all employees in planning for retirement by offering participation in a Tax Deferred Savings Plan - 403(b) and a defined benefit pension plan. Wellness Programs at the Frick include an Employee Assistance Plan, a discount on Citi Bike memberships and a discount on bike helmets. Additional benefits include discounted transit benefits, flexible spending accounts for health, dependent care and commuting costs. Employment Status and Compensation This role is a full-time nonexempt 35 hour/week role. There are options for remote work on a limited basis, as determined by departmental needs and under the supervision of the Head of Special Events. Though, staff will be expected to work onsite much of the time The base annual salary for this role is $56,000. The hourly rate for this role is: $30.77/hour; the overtime rate (hours worked over 35 in a workweek) is $46.16/hour. Since the Special Events department hosts events and other activities on evenings and weekends, the Assistant may be relied upon to work to support these evening and weekend events. Apply here or send resume and cover letter to: Head of Special Events The Frick Collection 1 East 70th Street New York, NY 10021 Timeline Applications will be accepted on an ongoing basis as long as this posting is active. Anticipated start date will be early March. Qualified candidates of diverse backgrounds are encouraged to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment. Benefits subject to change and may differ based on employee status.

St. John's, established in 1870, has two New York City campuses; international locations in Rome, Italy; Limerick, Ireland; and Paris, France; and study abroad locations around the world. The Princeton Review and other top rankings consistently recognize the University's outstanding academics, diverse student body, dynamic internship, and volunteer opportunities, focus on student life, and diverse study abroad offerings. St. John's University offers more than 100 undergraduate and graduate programs in its six colleges and schools, with a growing number of programs offered online. The University is accredited by the Middle States Commission on Higher Education and 12 other major academic and professional associations. A dedication to diversity, equity and inclusion is at the heart of our mission. As a Catholic and Vincentian university, St. John's is committed to institutionalizing practices of inclusive excellence to ensure that we welcome and celebrate the intrinsic worth of all members of our community. We will become an even stronger university as we enhance equity at every level of our institution. Our graduates will excel in the competencies and values needed for leadership and service in a rapidly evolving world. Title: Summer Event Coordinator (3) Job Description: The Coordinator will be responsible for the daily operational functions for June Graduations, Evening summer conference guests supervision, Summer Conference Management, and summer dining services. Responsibilities include the following. Provide outstanding experience for clients, guests, and support services. Ensure the execution of graduations and summer conference events including: regular timely communications, program support, and excellent customer service. Ensure all logistical information is submitted accurately and according to deadlines. Minimum Qualifications: * Bachelor's degree by May 2026 * Experience working in customer service environment * Strong supervision, organizational skills and communication skills * Enthusiastic, friendly, patient and compassionate * Ability to problem solve and work independently Start/End: May 1 - August 17 Days/ hours: 9am-3pm Monday - Friday (April 15 - June1) & 12 pm - 8 pm Wednesday - Sunday (June 2 - August 16). Evening & weekend hours required during summer. Up to 35 hours per week. Not to exceed 450 hours. Reports to: Director of Conference Services Where will they work: ROTC 206B/Donovan Community Room Hourly Salary range: $18.50/hr. In compliance with NYC's Pay Transparency Act, the hourly rate for this position is $18.50 . St. John's University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer. * Important Note- St. John's is NOT an E-Verify Employer Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education. St. John's University is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.

Job Description Event Producer Pay Grade: 12 Reports To: Salary: Other Forms of Compensation: Founded in 2005 as Hudson Yards Catering, Union Square Events is a culinary and operations leader in the hospitality industry, partnering with a diverse portfolio of best-in-class clients. We produce one-of-a-kind catered events and unparalleled dining experiences in a variety of cultural, corporate, entertainment, and private venues throughout New York City and beyond. This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the ‘job search' in PeopleHub to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email. You can check the status through your profile, accessible via Careers in PeopleHub, by clicking on ‘referral tracking.' For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, email **************************. Job Summary The Event Producer is a detail-oriented project manager responsible for the successful planning and execution of off-premise events for Union Square Events. This role owns event production and logistics from sales handoff through closeout, serving as the primary production contact for clients, internal teams, and external partners. The Event Producer ensures events are delivered accurately, efficiently, and in line with client expectations through strong communication, organization, and on-site leadership. Core Responsibilities Event Production & Logistics Own assigned off-premise events from sales handoff through event closeout Serve as the primary client contact for all production-related logistics Plan and manage production elements including floorplans, station diagrams, rental orders, production timelines, run-of-show documents, permits, COIs, and required paperwork Coordinate and attend site visits with clients, sales, and vendors as needed Internal Coordination Lead pre-production coordination with Sales, Service/Staffing, Culinary, Logistics, Warehouse, and Purchasing teams Provide Service teams with clear production materials to support execution Maintain accurate production trackers and archive all event documentation Proactively identify risks, changes, or constraints and escalate when appropriate Onsite Event Execution Represent Union Square Events on-site with professionalism and confidence Oversee setup, rental execution, and strike related to production elements Liaise with clients and internal teams to ensure events align with current or evolving plans Troubleshoot production issues calmly and efficiently in a live environment Work independently while recognizing when to seek guidance or escalation Process & Continuous Improvement Contribute to the development and refinement of production processes, templates, and standards Provide solution-oriented post-event reporting to improve cross-department efficiency Maintain strong attention to detail, quality control, and client satisfaction Assess production systems and workflows to enhance execution and collaboration Role Competencies Strong attention to detail and organizational skills Clear oral and written communication Solid event production and operational expertise Financial awareness and cost-conscious decision-making Integrity, professionalism, and ethical judgment Collaborative interpersonal effectiveness Qualifications Experience: 3+ years of live event production or event management experience Education: Bachelor's degree or equivalent professional experience Technical Skills: Strong project management and organizational skills Proficiency with Microsoft Office 365 Familiarity with Adobe and Prismm preferred Ability to assess accuracy and completeness of work Additional Knowledge: Catering, wine, beer, and spirits knowledge a plus Language: English Work Environment This role requires work in active event environments, including prolonged standing, walking, bending, lifting, and navigating event venues. Flexibility to work evenings, weekends, and holidays is required based on event schedules. Apply to Union Square Events today! Union Square Events is a member of Compass Group USA Click here to Learn More about the Compass Story Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. Associates at Union Square Events are offered many fantastic benefits. Medical Dental Vision Life Insurance/ AD Disability Insurance Retirement Plan Paid Time Off Paid Parental Leave Holiday Time Off (varies by site/state) Personal Leave Associate Shopping Program Health and Wellness Programs Discount Marketplace Identity Theft Protection Pet Insurance Commuter Benefits Employee Assistance Program Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. *********************************************************************************** Applications are accepted on an ongoing basis. Union Square Events maintains a drug-free workplace. Req ID: 1500638 Union Square Events Gina Barbish [[req_classification]]

Position Title Athletic Event Coordinator Campus Cranford Department Athletics Full-time, Part-time, Adjunct Part Time Exempt or Non-Exempt Non-Exempt Regular,Temporary, or Grant Regular General Description The Athletic Event Coordinator is responsible for field preparations, event set-ups, concurrent event management, and event take-down. They will be responsible for supervising and managing games/events as well as maintaining regular communication with the Director of Athletics. The Athletic Event Coordinator manages critical incidents as necessary and performs special duties as assigned. Must have the ability to work evening shifts and weekends, must have a willingness to work flexible hours based upon events including daytime, evening, weekend and holidays as needed. Characteristics, Duties, and Responsibilities * Serves as primary on-site administrator prior to, during and after intercollegiate athletic events and has overall responsibility for the events taking place. Includes monitoring/assisting with venue setup and take down. * Manages all communication on game days with facility staff, coaching staff, visiting teams, officials, and security as needed * Works with public safety, emergency responders, facility staff, event organizers, and custodial staff to ensure effective and professional event management. * Compliance with all NJCAA, Region XIX, and UCNJ Union College of Union County, NJ rules and regulations * Responsible for hospitality management for visiting teams which includes greeting visiting team, locker room/restroom set up, video hookup, fan seating areas etc. * Remains visible during all events. * Works with public safety and reports any hostile/out of control fans. * Answers questions/request of custodian when necessary. * Works with athletic trainer and know how to get help if needed. * Communicate any game disqualifications/ejections with the Athletic Director at the close of the venue via phone/email/written report. * Other duties as assigned. Education Requirements Associate Degree required Experience * Experience with an athletic program either as a player or coach required. * First Aid and CPR certification will be required, training available * Previous event management experience preferred Competencies and Skills Required * Computer literate. * Experience working in a customer service-oriented environment * Awareness of safety concerns and risk management. * Ability to provide positive customer service * Awareness of, and appreciation for, individual uniqueness and diversity. * Commitment to student development, leadership and teamwork * Excellent oral and written communication skills * Ability to provide a welcoming, inclusive environment for participants Physical Demands and Work Environment * This position's duties are normally performed in an outside work environment, based on the activity scheduled. * Some physical effort required; however, the employee must occasionally lift and/or move up to 50 pounds. * Some exposure to physical risk. * The employee may be required to walk and sit for extended periods and will be exposed to outside weather conditions; including but not limited to, heat, cold, humidity, rain, and direct sunlight. * Travel will be required. Salary $20.00 per hour Additional Information UCNJ Union College of Union County, NJ does not discriminate and prohibits discrimination, as required by state and/or federal law, in all programs and activities, including employment and access to its career and technical programs. UCNJ Union College of Union County, NJ is an EEO/AAP Employer/Protected Veteran/Disabled ============== Disclaimer: This outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons. ============== We offer a comprehensive benefits package for full-time faculty and staff which includes Medical, Dental and Vision Benefits. We also offer twenty vacation days, ten paid holidays, and a ten-week summer work schedule which allows the college to close on Fridays. Other additional benefits include gym privileges, tuition remission for credit and non-credit courses at UCNJ Union College of Union County, NJ, and tuition reimbursement for an approved degree program at an accredited college or university. Terms of Employment Part-time hours not to exceed 25 per week. Flexible schedule to meet department needs. Some evening, weekends, and extended hours (evenings) will be required. Ability and willingness to travel on short notice to all on and off- campus sites as needed by the college. Employee must establish primary residency in New Jersey within one year of appointment unless an exemption applies. Posting Detail Information Open Date 12/18/2025 Close Date Open Until Filled Yes

Game Day Special Events Intern Department: Entertainment Company: Staten Island FerryHawks The Staten Island FerryHawks are looking for reliable Special Events Interns to help bring our biggest game day experiences to life! This role is perfect for someone who loves live events and thrives in a fast-paced, high-energy ballpark environment. From theme nights to top promotional events, you'll assist with the setup, execution, and breakdown of the entertainment and event elements that make our games unforgettable. You will work closely with the entertainment & promotions team to bring energy and excitement to every game! Key Responsibilities: Setup and execution of special events and large promotional game days. Staging and AV setup, opportunity to learn basic DMX programming and Audio Mixing. Decor and theme setup for promotional nights (banners, flags, bunting, etc) Pre-game and in-game event support as needed. Post-event breakdown, organization, and cleanup. Supporting the Entertainment and Game Day Operations teams with general event-related tasks Other duties as assigned by the Director of Entertainment. Requirements: Able to work most, if not all weekend home game dates as well as top promotional dates as deemed by the Director of Entertainment. Able to work long flexible days. Dependable, punctual, and able to follow direction in a live-event environment. Comfortable working in a fast-paced setting with changing priorities. A strong communicator and team player. Organized, proactive, and ready to help wherever needed. Able to lift 25-50 pounds and move equipment. Able to stand and work on your feet for extended periods. Comfortable on a ladder up to 12ft. Duration: This internship will last for the duration of the 2026 baseball season. The season begins April 24th, 2026 and ends September 13th, 2026. Training will be held in Mid April. This is position is expected to report on weekend game dates, and top promo game dates. There are 63 total Game Days, about 25-30 will be deemed as Special Event Days. Note: This is an unpaid internship, but you'll gain valuable experience in a fast-paced, professional sports entertainment environment and have the opportunity to network with industry professionals. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class. Job Questions: Are you eligible to receive college credit from your College/University? Do you have living arrangements on Staten Island? If no, please confirm you are ok to commute. Have you ever worked or interned with a professional sports team? Have you read the requirements and feel comfortable with this roles demands? Please acknowledge this is an UNPAID position for academic credit ONLY - SIGN BELOW

We're looking for an Events Coordinator to join our team and be an indispensable part of our efforts to cultivate an outstanding office environment where employees are happy, engaged, and connected. In this role, you'll plan and execute a wide range of internal and external events for employees and college recruits that align with firm-wide objectives and enhance our culture. You'll partner closely with Recruiting, Human Resources, and Office Administration to design, schedule, and deliver high-quality events that bring our community together. Additional responsibilities of this role will include: * Full-scale event management, including: (a) developing an event strategy that considers each stakeholder's input, (b) logistical coordination, (c) creative design, (d) content development, (e) vendor management, (f) venue selection and coordination, (g) budget management and reconciliation, (h) RSVP management, and (i) onsite event-day support * Building relationships with department and desk heads to proactively plan, execute, and promote high-quality events * Establishing event objectives and measures for success * Maintaining a database of all event details and costs * Sharing best practices with event organizers in our overseas offices About You * Have a bachelor's degree and a minimum of 2 years of experience planning and executing events * Strategic thinker and self-starter with an entrepreneurial spirit * Able to handle all aspects of the event, from planning to on-site execution * Have a broad-based knowledge of the NYC events market * Willing to work a flexible schedule that may include early mornings and evening hours * Have a great customer service mindset with a desire to be of assistance and address varying, sometimes conflicting requests * Organized with exceptional follow-through on all outstanding issues * Excellent written and verbal communicator * Skilled with Word and Excel If you're a recruiting agency and want to partner with us, please reach out to **********************************.