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Event Coordinator

Event Coordinator
Civic Committee of The Commercial Club of Chicago
Event Host Job 15 miles from Evanston
The Commercial Club of Chicago is a membership organization of senior leaders in the region. Our members span the business, education, civic, cultural, and philanthropic sectors - unified by excitement for the future of Chicago. We believe cooperation and an open exchange of ideas are fundamental to success. Throughout our history, the Commercial Club of Chicago and our affiliated organizations have played a leading role in shaping the Chicago region. We have helped tackle the most pressing issues facing Chicago and have been instrumental in some of the City's most visionary efforts. Today, the Commercial Club continues to address social and economic issues of importance to the Chicago region. The Civic Committee's mission is to make the Chicago region a great place for everyone to live, work, and do business. Originally formed in 1983, the Civic Committee is tasked with identifying key issues facing the State of Illinois and the greater Chicago region and providing leadership, high-quality research, long-term policy recommendations and programmatic actions for the benefit of the city, region and state and all who live here. The Civic Committee is composed of the leaders of the Chicago region's leading private sector employers and works with public officials and other civic organizations on transformational initiatives to promote our region's social and economic well-being. The Civic Committee generally serves as the Club's lead on policy and programmatic initiatives and our focus areas currently include efforts in public safety, business diversity, transportation and infrastructure, and state and local finance. We also work alongside, and partially fund, the organizations established by us to tackle key issues head-on: Civic Consulting Alliance Kids First Chicago P33 Terms of Employment This is a full-time position with benefits, reporting to the Director, Membership and Events. Initial employment will be on a introductory basis, with detailed evaluations and feedback at the 30-, 60-, and 90-day marks. Position Summary The Event Coordinator will play a critical role in supporting the Director, Membership and Events in event planning and execution, enhancing the membership experience, and scheduling/administrative tasks. The role will support the work of the Civic Committee and Commercial Club through developing and executing events that provide substance and value for members. The Coordinator is responsible for the logistical planning and onsite execution of Civic Committee and Commercial Club events (typically 1-2 per month). Events include: Club luncheons, Annual Holiday Dinner, Civic Committee meetings and receptions, Board meetings, Committee meetings, Learning Series, and additional engagement events such as dinners and new member orientation. The position handles numerous logistical details related to event execution, including venue selection, meeting room setup, catering, audio visual, and processing invoices. Events include meal functions, presentations, evening receptions, and dinners with senior-level business leaders. As a key liaison to venues and event vendors, the role will build and maintain important relationships with suppliers. The role is well-suited for someone who is flexible, looking to gain experience and develop new skills, and interact with the senior leaders of the Chicago region's largest employers. Civic Committee and Commercial Club members are comprised of senior business, academic, philanthropic, and civic leaders from across the Chicago region who have demonstrated leadership in their profession and engaged in civic activities which support the Club's mission. The individual in this role must have a passion for organizing events with outstanding attention to detail. They must have hands-on experience executing events, as well as expertise planning onsite logistics for events involving varying audience sizes. They must be able to multitask, as they participate in nearly every aspect of the Civic Committee and Commercial Club's event portfolio. The individual in this role must have good judgement and be able to work independently on projects, from conception to completion. They must be able to work under pressure at times and handle a wide variety of projects and activities. Key Responsibilities Events Planning Participate in the development and planning of new programs and supplemental events for Commercial Club members. This includes the ability to generate and flesh out program ideas that members would find meaningful and enhance engagement. Schedule and participate in planning calls with speaker(s). Book travel arrangements for incoming speaker(s). Draft minute by minute event timelines including logistical details and staffing. Coordinate directly with vendors: venue, photographer, floral, and AV. Create RSVP lists; respond to members regarding RSVPs and event related questions. Partner with the IT department and external vendors to plan and set up technology as needed. Materials Draft and send email invitations via MailChimp and reply forms; send out reminder notes if necessary. Produce printed items including name tags, place cards, and menu cards. Event execution Serve as one of the main points of contact to ensure everything runs smoothly on the day of the event including venue relations, meeting room setup, AV/tech support, registration, and catering logistics. Track onsite attendees and no shows. Assist with microphones during audience Q&A. Collect badges at the close of the event. Post-Event Track and maintain attendance records for events. Schedule and attend internal debrief meetings for staff. Create post-event surveys for attendees as needed. Track costs for events and process invoices as needed. Program Committee Schedule quarterly Program Committee meetings. In partnership with the Director, Membership and Events, assist in creating and distributing materials prior to the meetings. Attend meetings and maintain accurate post-meeting reporting and minutes. Scheduling/Administrative Coordinate scheduling of all Commercial Club and Civic Committee events including luncheons, Annual Dinner, SuperDays, Program Committee meetings, and other events. Update and maintain the event page of the Commercial Club's website. Order and maintain supply of printed materials and office supplies. Update Civic Leaders calendar. Provide excellent customer service to members with a positive and professional manner. Position Requirements and Compensation Education and Experience Requirements Bachelor's degree with a minimum of 3-5 years of relevant work experience, ideally in a non-profit, association, or trade group setting. Demonstrated knowledge of the events and hospitality industry including event planning and execution. Superior organizational skills and keen attention to detail. Ability to interface with all levels of clients, including C-suite corporate executives. Skilled at creating professionally written, accurate documents with minimal oversight. Experience working in Salesforce preferred. The individual in this role will run and analyze Salesforce reports. Expert in Microsoft Office and Adobe Acrobat; proficiency in MailChimp. Strong interpersonal skills and the ability to build relationships with members, staff, and external partners. Being a self-starter who can manage multiple concurrent projects in varying stages of development and meet deadlines. Ability to work well in a team-oriented and fast-paced environment. Working Environment The position is in Chicago. Regular travel within the city is required. We believe that the path to achieving our missions requires our organizations and teams to regularly collaborate, work in teams, maintain collegiality, and provide a space for thought-partnership, all of which are best accomplished in person. However, we also recognize that appropriate flexibility is beneficial to the effectiveness of our employees and our organizations. With that in mind, we offer opportunities for employees to work in a combination of in-person and remote work (“hybrid” option). Equal Employment Opportunity Statement The Club and its affiliated organizations are equal opportunity employers and do not unlawfully discriminate against employees or applicants for employment on the basis of any legally protected characteristic, whether actual or perceived, including, including, but not limited to, an individual's race, religion, color, creed, gender, gender identity, gender expression, sexual orientation national origin, ancestry, citizenship status, marital status, pregnancy, age, disability, genetic information, veteran status, or other legally protected status. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination Compensation Commensurate with experience, starting at $55,000 annually. The Club offers a competitive benefits package, subject to specific policy eligibility guidelines.
$55k yearly 1d ago
Event Sourcing Coordinator
HiFi Travel
Event Host Job 15 miles from Evanston
HiFi Travel is seeking an Event Sourcing Coordinator to assist with partner/vendor relations nationwide in markets including but not limited to Chicago, Nashville, New Orleans, Las Vegas, Toronto, Ft. Lauderdale, Myrtle Beach, and Dallas. An Event Sourcing Coordinator is responsible for developing and retaining partnerships with hotel groups, transportation providers, and hospitality management groups throughout the country. This is a full time in-office position in Chicago. About Us: HiFi Travel is a collegiate events and travel company that specializes in planning university travel and events in over 50 cities for 100+ universities and 160,000+ university students throughout the United States and Canada. Our core services include hotel transportation, event planning, venue event planning, and destination travel. A Day in the Life of an Event Sourcing Coordinator: As an Event Sourcing Coordinator, you will collaborate with hotels, transportation vendors, and event planners to coordinate destination travel and large-scale student events across ~20 cities nationwide. Key Responsibilities Include: Source and manage vendor relationships, including hotels, transportation companies, and venues Request proposals, negotiate contracts, and oversee procurement to ensure the best rates and experiences for clients Maintain an organized and efficient RFP and CRM process Ensure quality control and vendor performance tracking Travel to major U.S. cities to meet vendors and establish relationships in new and existing markets What We're Looking For: Strong organizational and communication skills with a passion for hospitality and tourism Ability to multi-task, prioritize workloads, and lead others positively Strong collaboration skills to work across operations and sales teams Analytical mindset with an understanding of real-time marketplaces (supply and demand economics) Proficiency in Excel & CRMs preferred Data-driven and process-oriented with a keen attention to detail Solutions-based thinker with a proactive approach to challenges Self-motivated, energetic, and adaptable to new tools and concepts 2+ years of experience in event planning, hospitality, or tourism preferred Compensation & Perks: This position entails a competitive base salary plus potential for a performance-based bonus, healthcare benefits (medical, dental, and vision), and 401K match. Qualified candidates should expect to earn $50,000-$60,000 in the first year + healthcare benefits. Success in this position may lead to future growth and management opportunities.
$50k-60k yearly 15d ago
Office Facilities and Events Coordinator
Lessen 3.9
Event Host Job 15 miles from Evanston
We are looking for someone who is ready to make an impact at a fast-growing startup! This position requires a reliable, detail-oriented, energetic and self-driven person and provide world-class service to our visitors and team alike. The ideal candidate has a natural ability to roll with the punches and flexibility to handle anything that might come their way. We are looking for someone who is a teamplayer and has a team mentality. At Lessen, we are a team and lift each other up and help each other grow.What You'll Do: Assist Communications and Events Administrator as needed with office-wide initiatives including but not limited to snack cart, employee appreciation weeks and holiday events. Be an active member of the events team as it relates to meetings, ideas, and execution. Oversee Fooda account and their representatives and ensure monthly deliveries are accurate, headcount is appropriate and adjusted as needed. Ensure all new employees are added to the Food app upon hire. Maintain and oversee all contracts for office vendors (excluding photo copiers). Work closely and maintain a professional relationship with the property management firm to ensure office needs are met in a timely manner. Follow building security protocols to allow external visitors access to the office. New Employee Preparation: -Work with Property Manager to ensure employee badges are received prior to first day. -Work with Supervisor and hiring managers to determine seat location for new employees. -Monitor new hire spreadsheet to keep up to date on hires and add seat location once determined. -Work with recruiters to ensure employee photos are received in a timely manner in order to complete badge process with Property Manager. -Create office/cubicle nameplate badges for all in-office new employees and place at seat location. -Ensure new employee location has all necessary working equipment needed to perform their duties. -Ensure office/workspace is clean for all new employees. This includes but is not limited to clearing of unnecessary office supplies and wiping down with disinfectant wipes. If there is old paperwork, take to the department leader to determine what is to be done. -Place new employee SWAG items at desk. Oversee and approve (with Senior EA-Chicago) all seating changes and update the office seating chart weekly Promote a positive, high morale building, office environment at all times. Be an active member of the building's Emergency Response Team, attending all required training's/meetings. Order and monitor office supplies and order replacements as needed while working with the Workplace Manager to ensure budget is not exceeded. Order kitchen supplies including beverages, snacks, paper supplies while working with the Workplace Manager to ensure budget is not exceeded. Maintain stocking of supply rooms and kitchen while keeping everything organized to avoid waste. Keep reception area tidy including kitchens, and meeting rooms Work with Senior EA to determine proper needs for meeting rooms prior to guests arriving (ie beverages, food, SWAG etc) Oversee sorting and distribution of incoming mail and packages in a timely manner Prepare outgoing mail including overnight shipments Operate office equipment, such as photocopier, printers, etc. as needed. Perform administrative duties as directed by administrative team. This is not an all-inclusive list of assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Company You Should Have: High School Diploma or GED Interpersonal communication Written communication Attention to detail Works well within a team environment Physical stamina Computerliteracy Ability to work independently Must be able to lift 20lbs Must be able to be on feet for periods of time $23 - $26 an hour
$23-26 hourly 9d ago
Event Coordinator | McCormick Place
Oakview Group 3.9
Event Host Job 15 miles from Evanston
Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary The Event Coordinator is primarily responsible for coordinating and overseeing all internal events for OVG, MPEA, Choose Chicago, partners, and tenants. This includes assistance with the room scheduling, event planning, implementation, and follow-up activities. The Event Coordinator plays a large role in the support of the entire Event Management Department with various event related and administrative details. This role will pay an hourly wage of $27 to $32. Benefits for FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays). This position will remain open until May 2, 2025. About the Venue McCormick Place located in downtown Chicago is the largest and most flexible convention center in North America. With over 2.6 million square feet of exhibition space, the campus proudly hosts some of the world's largest and most prestigious conventions, meetings, and trade shows, welcoming approximately 3 million visitors to Chicago every year. Responsibilities * Assist clients in the event planning process by walking them through each step * Coordinates all details of internal events and meetings with McCormick Place Operational Departments while communicating all event information in a timely manner. * Develops and maintains strong relationships with internal meeting clients to assist in their plan, anticipate their needs and problem-solve on site. * Supports the Event Management Team on specific events * Manages monthly site visit calendar and weekly event documentation for the entire facility * Consults with clients to determine objectives and requirements for their event * Prepares pre-event planning documents and instructions using event software. * Prepares and distributes event data sheet to all staff and departments * Responsible for preparing floor plan distribution for City Fire Marshal review. * Work with client and vendors to coordinate and facilitate client needs for each event and provide cost estimates as required/requested * Preparation of and submission of expenses for event settlement. Attend settlement if required * Organizes and maintains a file system to include show management documents (floor plans, exhibitor manuals and prospectus). * Acts as administrative support for the entire Event Management Department and individual Event Managers while they are on show site with an event or out of the office. * Orders and maintains supplies and arranges for equipment maintenance. * Executes other operational duties as assigned. Qualifications * Bachelor's degree from an accredited college or university with major course work in facility management, management, business administration or related field preferred * 1-3 years' of experience in same or similar position in convention centers, arenas, or stadiums preferred * Ability to work flexible and sometimes demanding schedules (including nights, weekends, holidays and extended hours) * Experience with Microsoft Office products and Diagramming Software (CAD) preferred Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.
$27-32 hourly 42d ago
Events Coordinator
Chicago Headquarters
Event Host Job 15 miles from Evanston
Status: Full-time, exempt Schedule: 37.5 hrs./week, M-F, 8.30a.m. - 4.30p.m, including occasional evening and weekend work based on seasonal business needs/position requirements. . Early-morning hours may be necessary on occasion. Reports to: Chief of Staff Direct reports: None Start date: ASAP Location: Chicago, IL, USA (hybrid) About Us: IES Global is a not-for-profit study abroad and internship provider dedicated to transforming the lives of nearly 10,000 students annually through unparalleled study abroad experiences. From our headquarters in Chicago, we offer 400+ programs in 85 locations worldwide, partnering with 500 colleges and universities to create authentic educational experiences that exceed expectations. IES Global comprises a collective of brands including IES Abroad, IES Internships, Customized & Faculty-Led Programs, and the Study Abroad Foundation (SAF). We champion meaningful academic and cultural education, integrate diverse perspectives, prioritize student health and safety, and strive to better the world through our Global Good Commitment. For nearly 75 years, we have been a trusted leader in global education, committed to diversity, equity, inclusion, and anti-racism. We actively recruit underrepresented students and provide millions in scholarships each year, celebrating a diverse student body that reflects the vibrant cultures we engage with. Our commitment extends to our diverse team, fostering an inclusive, welcoming workplace where talents from various backgrounds collaborate and grow. Join us at IES Abroad and become part of a community dedicated to creating global leaders and life-changing experiences. Overview: The Events Coordinator is a vital member of the President's Office, reporting directly to the Chief of Staff. In this role, the Events Coordinator will provide comprehensive coordination and administrative support to facilitate the planning, execution, and follow-up of a wide range of organizational events. This includes high-profile meetings such as the Board of Directors' meetings, academic governance committee meetings, the Center Directors' & Program Managers' meeting, domestic staff meetings, and the Annual Conference, including the organization's annual Study Abroad Film Festival event. Additionally, the Events Coordinator will support a variety of other events, including familiarization (FAM) trips, Advisor Workshops Abroad, alumni reunions, Center reviews, and more, working closely across multiple business lines and departments to ensure seamless event management. Key responsibilities will include managing event logistics, coordinating with internal teams and external vendors, handling the preparation and distribution of materials, tracking action items, and ensuring that each event aligns with organizational goals. The Events Coordinator will also assist in developing event agendas, managing event budgets, and ensuring that events are executed on time and within budget. By supporting a wide range of events, this role will be instrumental in promoting organizational cohesion and delivering high-quality experiences for all stakeholders. Job Responsibilities: Support the Chief of Staff in planning and executing organizational events by managing key administrative and logistical tasks. Assist with event-related financial processes, including processing expense reimbursements, tracking invoices, and ensuring budget adherence in collaboration with the Chief of Staff. Manage hotel room blocks for attendees, including reservations, rooming lists, and coordination with hotel staff to ensure smooth accommodations. Under the direction of the Chief of Staff, oversee contract administration by coordinating with vendors, ensuring agreements are properly reviewed and approved by the Legal team. Facilitate travel arrangements for event attendees and speakers, ensuring seamless coordination of flights, ground transportation, and accommodations. Under the direction of the Chief of Staff, coordinate the preparation and distribution of event materials, such as agendas, name badges, attendee lists, and materials packets, ensuring all materials are accurate and available on time. Maintain event registration records, tracking participant sign-ups, cancellations, and special requests, and providing regular updates to the Chief of Staff. Manage post-event follow-ups, including collecting feedback, compiling reports, and ensuring timely completion of outstanding action items. Support venue logistics, assisting in domestic site visits, gathering venue specifications, and ensuring setup details align with event needs. Communicate with vendors regarding event logistics, including catering, audiovisual services, and transportation, under the direction of the Chief of Staff. Assist the Chief of Staff in the development and management of event budgets, providing administrative support to ensure expenses align with organizational guidelines. Ensure compliance with organizational policies, supporting event-related risk management and contract execution in collaboration with internal teams. Help facilitate event communication by preparing and sending invitations, reminders, and logistical updates to attendees. Work cross-functionally with departments to address event-related needs, ensuring smooth coordination between stakeholders. Provide administrative assistance to the Chief of Staff, handling additional tasks as needed to support executive priorities and event operations. Maintain organized records for event-related contracts, budgets, and planning documents to ensure accessibility and transparency. Required Skills/Qualifications: 1-3 years of related event management experience, or the equivalent combination of experience from which comparable knowledge and abilities can be acquired Must possess strong analytical abilities and experience with strategic planning processes and procedure; Ability to maintain confidential information with tact and discretion; Strong writing, editing and presentation skills; Understanding of the importance of setting a proper tone for the President's Office; Minimum of 1-3 years of experience with Word, Excel, PowerPoint and content/information sharing tools; Outstanding communication skills including the ability to articulate progress, concerns, and recommendations in a concise and timely manner; Project, time management, and problem-solving skills with a commitment to continuous improvement; Excellent interpersonal and organizational skills with superb attention to detail; Ability to work and communicate effectively with staff at varying/all levels of organization, including external advisors; Ability to manage multiple projects; Ability to work independently and exercise sound judgment; Ability to be flexible and highly adaptive to change and; Ability to multitask and expedite processes. Hiring Salary Range $65,000-$75,000 Benefits Eligible Yes IES Abroad offers a wide range of benefits for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found on our website: *************************************** How to Apply: All applicants should submit an application including cover letter, resume, and salary requirements by clicking 'Apply' at the top of this page. Please visit ***************** for more information about working at IES Abroad. If you require an accommodation with the application process, please email us: *******************************. Equal Opportunity Employment: IES Abroad is an equal opportunity employer and encourages applications from all qualified candidates. We strive to treat people with respect; fully utilizing employee's abilities and promoting workforce diversity. We are proud to be an equal opportunity employer, and do not discriminate against any applicant on the basis of race, color, ancestry, sex (including pregnancy), age, national origin, citizenship, religion, marital status, disability, sexual orientation, gender identity and/or expression, veteran status, and/or any other status protected by applicable laws.
$65k-75k yearly 8d ago
Entry Level Event Coordinator
Pocket Ledge
Event Host Job 15 miles from Evanston
Exciting Opportunity: Entry Level Event Coordinator at Pocket Ledge in Chicago, IL! Are you ready to kickstart your career in the thrilling world of event coordination? Pocket Ledge, located in the vibrant city of Chicago, IL, is searching for a dedicated Entry Level Event Coordinator to join our dynamic team. If you're passionate about creating memorable experiences and eager to grow in the event industry, this is your chance. About Us: Pocket Ledge is an event management company committed to crafting exceptional experiences in the bustling city of Chicago, IL. From corporate functions to community celebrations, we specialize in creating events that captivate and leave a lasting impression. Position Details: Job Title: Entry Level Event Coordinator Location: Chicago, IL Salary: $25.23 to $33.30 per hour Schedule: Weekends Off Your Role: Collaborate closely with our experienced event coordination team to bring various events to life. Assist in event planning, organization, and execution, ensuring each event is a memorable success. Provide support with event logistics, including venue selection, setup, and vendor coordination. Engage with event participants, offering top-tier customer service to ensure a positive experience. Contribute creative ideas to enhance event themes, activities, and engagement strategies. Participate in post-event tasks, such as data collection and feedback analysis. What We're Looking For: A passion for events and a strong desire to learn and grow in the field. Strong organizational skills with meticulous attention to detail. Effective communication skills, both verbal and written. Enthusiasm, proactivity, and adaptability with a can-do attitude. Ability to work well in a team environment. What's In It for You: Competitive hourly compensation reflecting your dedication and potential. Hands-on experience in various aspects of event management. The opportunity to contribute to diverse and exciting events. A dynamic and creative team environment that values your input. Opportunities for professional growth as you advance in your career. A stable, full-time position in the heart of Chicago, IL. If you're ready to embark on your event coordination career, contribute to exciting events, and join Pocket Ledge in Chicago, apply now for the Entry Level Event Coordinator position. This is your chance to be part of a team that values creativity, innovation, and creating memorable experiences. Your journey begins here!
$25.2-33.3 hourly 60d+ ago
Events Coordinator (PT)
Caring Network 3.7
Event Host Job 23 miles from Evanston
About Us: The Mission of Caring Network is to honor and glorify Jesus Christ, the author and creator of life, by bringing His love and compassion to abortion minded women and equipping them to choose life - both physical and spiritual. About the Role: The role is responsible for organizing and coordinating two major and a few smaller fundraising and public relations events throughout the year to increase awareness of and financial support for Caring Network from current and potential ministry partners. This part-time position (20-24 hours/week) is part of the Communications team, and it often collaborates with the Development, Church Partnership, and Finance Teams. Key Responsibilities · Work with event location facility personnel (hotels, towns/municipalities for Walk, churches) · Arrange for audio visual as needed · Keep records of event processes and procedures · Coordinate details with Communications and Marketing to publicize events · Work closely with Development Director to coordinate the Invitation strategy for each event · Manage event follow-up, including donor/volunteer appreciation · Supports the process of securing volunteers to help coordinate events and encourage involvement of Caring Network ministry partners. Events/Projects · Annual Fundraising Largescale Event (mid-October) · Spring Event Fundraiser (April/May) · Support Church Partnership team by helping with: · Coins for Caring Network/Baby Bottle Drives (January- June) · Diaper Derby (September-Nov) · Additional Fundraising and Informational events including Vision Tours Candidate Requirements: · A committed Christian who demonstrates a personal relationship with Jesus Christ as Savior and Lord and is a participant in a local church · Maintains a consistent life-affirming philosophy and would never refer or advise a woman to have an abortion · Agrees with and be willing to uphold Caring Network's Statements of Faith and Principle and Core Values; · Comfortable with participating in prayer with co-workers · Event planning experience · Associate's Degree is preferred · Willing to take ownership of projects and commit additional time as needed to execute events · Helps develop new fundraising ideas in collaboration with the Development team · Excellent communications and problem-solving skills · Superior organizational ability to manage details and follow through on assignments · Ability to work under pressure and meet deadlines · Proficiency with Microsoft Word and Excel · Some familiarity with Donor Relations and/or Events software is preferred. Benefits (PT) · Generous PTO policy including substantial vacation time and sick time · 9 paid company holidays PLUS Christmas Break · Caring, Empowering, Mission-Driven Culture!
$34k-42k yearly est. 60d+ ago
Event Sales & Coordinator - Sunda New Asian
Sunda Hospitality Company
Event Host Job 15 miles from Evanston
General Overview: The Event Coordinator will play a crucial role in executing all Event department related functions for Sunda New Asian. The Sunda Events Coordinator will provide administrative support to the sales team and help to deliver world class customer service and profitability to our venues. Sunda New Asian is an award-winning restaurant concept featuring modern Southeast Asian cuisine, culture, and experiences. By seamlessly melding elevated cooking techniques and flavors found throughout Asia, Sunda's extensive cross-cultural New Asian menu spans many cultural and culinary options, allowing guests to choose the dining experience they desire. Sunda also provides an impressive list of specialty cocktails, signature sakes, and a collection of popular wines to complement the cuisine. Essential Duties: Support the Sales Manager and Venues with all event operations related tasks Execute administrative duties with professionalism including phone answering, email content, and social media outreach Coordinate vendors, booking deliveries, reporting, price negotiations Coordinate department projects and logistics as needed Assist with the successful execution of events in-venue and offsite Manage event/catering documents, files, invoices, menus, floor plans Communicate with culinary and banquet teams to ensure successful event execution Create client menus, process payments, maintain photos and related data Maintain professional communication with our clients Maintain organized client files, dates, timing, client notes, and special client needs Available to work weekdays including nights and weekends Set up buffets or food stations at off-site events, weddings, sports games, corporate offices Conducts site visits/inspections as directed at 2 locations Greets groups and serves as an on-site liaison to introduce clients to managers Manage catering software (Tripleseat) by maintaining accounts, pricing, and offerings Manage event photos, menu updates, and sales tools for current offerings Participate in outreach, drive awareness, and assist in soliciting new business About You: Friendly approachable demeanor with the ability to make conversation easily Organized and very detailed when working at a fast pace and under pressure Maintain a clean working environment and professional appearance Demonstrate a willingness to engage in restaurant operations and brand awareness Have an innate sense of urgency to complete all assigned projects Willingness to work weeknights and weekends as required by client events schedule Demonstrate an ability to work independently as well as collaboratively with teams Understand Sunda offerings, including but not limited to food, beverages, etc. Understand Sunda operations, steps of service and overall execution at the brand level Understand Sunda restaurant space, item placement to maximize desired brand exposure and outcomes Be a responsible advocate for the entire guest experience Skills: Minimum of 1-2 Years Event/Catering Coordinator or Catering Lead Experience High attention to detail and superior administrative skills and natural organization Exemplary written and verbal communication skills and accuracy when maintaining records Must be able to effectively ask fact-finding questions both in person and via phone to uncover potential from all customers Ability to work and lead effectively with a high degree of autonomy Must have excellent time management and priority management skills Must be highly motivated to achieve success Previous experience in a similar position or in the restaurant business is helpful but not required High degree of professional integrity, ability to work safely, effectively, and efficiently Previous Food & Beverage experience preferred, especially in a luxury environment Proficient with Microsoft Word, Excel, and Outlook, Power Point, Photo Editing, Logos Catering Software & CRM experience; Tripleseat knowledge a plus Salary Range: DOE $45K to $60K plus commission Benefits and Perks: Full Insurance Benefits in 30 days Paid Time off Employee discounts Bonus and incentives Work Life Balance Performance bonus for all exempt roles WHERE: 110 W Illinois St, Chicago, IL 60654 ********************************* EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
$45k-60k yearly 60d+ ago
Event Coordinator
Sitio de Experiencia de Candidatos
Event Host Job 15 miles from Evanston
Meet group coordinator/host(ess) prior to functions, make introductions, and ensure that all arrangements are agreeable. Read and analyze banquet event order in order to gather guest information, determine proper set up, timeline, specific guest needs, buffets, action stations, etc. Respond to and try to fulfill any special banquet event arrangements. Follow up on special banquet event arrangements to ensure compliance. Follow all company and safety and security policies and procedures; report accidents, injuries, and unsafe work conditions to manager; and complete safety training and certifications. Ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, and thank guests with genuine appreciation. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, and support team to reach common goals. Ensure adherence to quality expectations and standards. Read and visually verify information in a variety of formats (e.g., small print). Visually inspect tools, equipment, or machines (e.g., to identify defects). Stand, sit, or walk for an extended period of time or for an entire work shift. Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance. Move through narrow, confined, or elevated spaces. Move over sloping, uneven, or slippery surfaces as well as up and down stairs and/or service ramps. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors. PREFERRED QUALIFICATIONS Education: High school diploma or G.E.D. equivalent. Related Work Experience: At least 1 year of related work experience. Supervisory Experience: No supervisory experience. License or Certification: None The pay range for this position is $25.61 to $28.27 per hour and offers health care benefits, flexible spending accounts, 401(k) plan, earned paid time off and/or sick leave, life insurance, disability coverage, and other life and work wellness benefits. Benefits may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions. Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.
$25.6-28.3 hourly 4d ago
Program & Event Coordinator (Movies in the Parks) - Seasonal
Chicago Park District BU
Event Host Job 15 miles from Evanston
Title: Program and Event Coordinator (Movies in the Park) - Seasonal CHARACTERISTICS OF THE CLASS: Under supervision, coordinates special programs and events to bring programming resources to parks that would otherwise be unavailable. Performs related duties as required. EXAMPLES OF DUTIES: Plans and oversees special citywide programs in order to bring programming resources to the parks. Meets with individuals from partner organizations and determines tasks and then ensures their completion. Works with key individuals to define tasks and timeliness, gather and disseminate information and execute projects, programs and events Prepares reports and promotional materials on special programs. MINIMUM QUALIFICATIONS: Training and Experience: Graduation from an accredited college or university with a Bachelor's Degree in a related field supplemented by three (3) years of related experience; or an equivalent combination of training and experience is required. Knowledge, Skills and Abilities: Knowledge of education and curriculum design principles. Ability to understand and implement elements of community-based programming. Interpersonal, oral and written communication skills. Organization and planning skills. PHYSICAL DEMANDS AND WORK ENVIRONMENT: General work area is indoors, in a smoke-free environment, with controlled temperature and fluorescent lighting. Performs tasks that involve use of hands to finger, handle or feel, reaching, walking, bending, stooping, standing, kneeling, climbing, reaching and sitting. May perform lifting tasks up to 25 pounds. Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Job duties are to be performed with or without reasonable accommodations. FLSA: Exempt Career Service EEO: Paraprofessional RATE OF PAY: $24.12 per hour
$24.1 hourly 10d ago
Event Sales Coordinator
Chicago Cubs
Event Host Job 15 miles from Evanston
In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. JOB TITLE: Coordinator, Wrigley Field Event Sales DEPARTMENT: Wrigley Field EventsORGANZIATION: Marquee 360 REPORTS TO: Vice President, Wrigley Field Events FLSA STATUS: Non-exempt COMPENSATION: New hire pay range $19.25 - $24.00 per hour USD and eligible for discretionary sales incentive plan OUR STORYMARQUEE360 is a team built of thinkers, stewards and uniters of strong brands, iconic places and unforgettable experiences in sports, music and entertainment. We don't just sell - we build and find meaningful ways to bring brands, places and people together through unique partnerships, activations, live events and hospitality. HOW YOU'LL CONTRIBUTEThe Coordinator will be responsible for supporting the Wrigley Field Events commercial team to procure new live music, public events, and private meetings and events. This support will come in three primary focuses:Sales Support-creation of sales materials and sales event execution to support commercial goals and objectives. Research new opportunities provide reporting back to leadership.Sales Outreach-create and execute strategic commercial outreach to stakeholders across music, events and the meetings and events industries.Administrative Support-assist team with meeting coordination, communication and travel planning and coordination. THE DAY-TO-DAY: Create sales materials to support commercial outreach for new public and private events, including use of Photoshop and Powerpoint. Research industry and market trends in live music, events and private meetings and events. Design, build and execute in-person sales events Organize and provide updates to Salesforce.com reports and dashboards Assist with organization, communication and execution of individual sales meetings including at ballpark/in-conjunction with Cubs games. Build relationships and communication connections with internal departments and business partners including Wrigley Field Event Operations, Levy Restaurants and other Marquee 360/Cubs sales colleagues. Provide administrative support to the commercial team including booking travel and organization of Cubs ticket requests. Due to the sporadic scheduling of events, ability to work non-traditional hours, nights, weekends and select holidays are a must. Additional duties as assigned. WHAT YOU'LL BRING: Bachelor's degree from an accredited 4-year university Proven ability to work collaboratively within a team setting Photoshop and PowerPoint proficiency WHAT SETS YOU APART: Mandatory, 2 years of business experience, experience in live music, events or meetings a bonus. Experience with music industry tools, i.e Pollstar, meeting and event tools, i.e. Cvent, or event ticketing software, i.e. tickets.com. TOTAL REWARDS: On-site parking Transit benefits Paid time off: Personal, Sick, Vacation Time, Office Holidays & Winter Break Flexible work arrangement Casual work attire environment Complimentary Meal & beverage plan Cubs home game & spring training game ticket allotment Access to campus wide Wrigley Field events & pre-sales 401K Plan Employee Contribution & Employer Match Benefit Plans: Medical, Dental, Vision & Life Insurance Health & Wellness engagement & programming Variety of associate special events, volunteer opportunities and partnership discounts Tuition Reimbursement Free access to EV charging stations * This job posting includes the anticipated compensation, which reflects the hourly rate or salary range the Chicago Cubs and its affiliates are considering for this role in the specified location(s) as of the posting date. Where anticipated compensation is a salary range, the actual base salary offered within that range will be reflective of the candidate's skills and experience. The Chicago Cubs and its affiliates embrace diversity and are committed to building a team that represents all communities. We hold ourselves accountable to include new and different voices in our organization. Everyone is welcome here, and we celebrate what makes each of us unique.
$19.3-24 hourly 28d ago
Office and Events Coordinator (IVP)
Intervarsity USA 4.4
Event Host Job 27 miles from Evanston
Schedule: Full time To advance the purpose of InterVarsity Press (IVP), this position will perform diversified administrative duties around company events, staff care, and support of a well-functioning office environment. Status: Exempt (salaried) Time: Full-time Location: Lisle, IL Pay: $43,000-50,000 annually MAJOR RESPONSIBILITIES Personal: Be a maturing disciple of Jesus Christ: growing in love for God, God's Word, God's people of every ethnicity and culture, and God's purposes in the world Plan and Coordinate Company Events by: Planning and ensuring execution of meetings and events such as company-wide offsite events, seasonal parties, and leadership retreats. This will include facilitation of timing of arrival & departure, room set-up and clean-up, audio visual/production needs, food service, travel, lodging, transportation, and vendor management & coordination. Managing room reservations and setup for internal company meetings. Coordinating venues and vendors, obtain quotes, submit contracts to legal, etc., and work within event budgets. Providing information to company staff and guests regarding event logistics. Communicating frequently with the Executive Leadership Team and taking a proactive approach toward ensuring expectations are met or exceeded. Attending and monitoring meeting and event activities to ensure details are managed well. Coordinating the creation of and distribution of event communications, including invitations, reminders, and any event requirements including sending and analyzing all post-event feedback surveys, etc. Facilitate a Quality Office Environment by: Answering doorbell, welcoming guests, and receiving packages. Monitoring and ordering office and kitchen supplies. Facilitate Care for Staff by: Organizing gifts and events for celebration of employee anniversaries. Organizing company-wide gifts (Christmas, etc.). Organizing flowers or other gifts for staff during hospital stays or similar situations. Support the Executive Leadership Team by: Reserving space and managing expenses for Executive Leadership Team meetings and events. Preparing Executive Leadership Team agendas at the direction of team leaders. Attending Executive Leadership Team meetings and taking minutes. Managing Executive Leadership Team expense reports as requested. Administrating contracts as assigned. Manage Office Mail by: Maintaining USPS account and mail machine. Sorting and distributing incoming mail to employees' mailboxes. Metering outgoing USPS mail. Picking up and dropping off mail at the Post Office Packing and mailing items to remote staff. Providing occasional assistance to other staff with packing and shipping of conference supplies and mailings, when extra physical assistance with packing is needed alongside the other staff member managing the shipment. Any other duties as required QUALIFICATIONS Affirmation of InterVarsity's Statement of Faith Effective oral and written communication skills and ability to communicate with warmth and empathy Strong organizational skills and impeccable attention to detail Must have reliable transportation and the flexibility to work varied hours when the events are happening Exhibit advanced scheduling and technology collaboration solutions expertise and ability to proficiently and effectively interact and communicate with executive leadership. Ability to strategically prioritize event requests and needs using good judgment and logical thinking Ability to work independently on multiple projects simultaneously, under tight time constraints Ability to manage risk and to know what and when to escalate to leadership Ability to manage purchasing within a set budget Working knowledge of and experience with Microsoft software applications (Word, Excel, Outlook, PowerPoint, and Teams) Ability to do basic event photography at a presentable level of quality preferred Ability to lift and carry items up to 30 pounds. Demonstrated ability and commitment to work in a diverse team environment Prudence with confidential information Flexibility for occasional travel for vendor interactions. Flexibility to attend the Urbana Student Missions Conference every six years, Dec. 26-Jan.1, and National Staff Conference every three years (the year after Urbana), approximately Jan. 2-7 EXPERIENCE AND EDUCATIONAL REQUIREMENTS Experience required as described in the section below (dependent on the level of the position posted). Relevant higher education will be taken into account and may reduce the experience required. LEVELS IN JOB FAMILY (POSTING WILL STATE THE RELEVANT LEVEL AT THE BEGINNING OF THE POSTING) Office and Events Coordinator, Level 5 The Office and Events Coordinator will be responsible for the duties listed above. An Office and Events Coordinator will have at least two years of experience in administrative work. Experience with event planning is highly preferred. Office and Events Administrator, Level 6 The Office and Events Administrator will be responsible for the duties listed above and will have a larger role in strategically planning for office events, building company culture and care for staff, and/or managing IVP facilities through relationships with the building owners, vendors, contractors, and budgeting. An Office and Events Administrator will have at least five years of experience in event planning and administrative work. External Candidates: Please see visit the Careers Hub at ivpress.com/jobs-and-internships to complete your online application. For Internal Candidates Only: Please apply through the Jobs Hub on Workday. Benefits: We offer a competitive benefits package, including health care and retirement savings with a match. Eligibility is based on employee type and hours worked. Benefits include the following: 403(b) Retirement Savings Plan 403(b) matching contributions Dental insurance Employee assistance program Employee discounts Flexible work schedule Flexible spending accounts Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Vision insurance Equal Employment Opportunity: InterVarsity Christian Fellowship/USA is both an equal opportunity employer and a faith-based religious organization. We conduct hiring without regard to race, color, ancestry, national origin, citizenship, age, sex, marital status, parental status, membership in any labor organization, political ideology, or disability of an otherwise qualified individual. The status of InterVarsity Christian Fellowship/USA as an equal opportunity employer does not prevent the organization from hiring staff based on their religious beliefs so that all staff share the same religious commitment. Pursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e 1(a)) InterVarsity Christian Fellowship/USA has the right to, and does, hire only candidates who agree with InterVarsity's Statement of Agreement: Purpose and Doctrinal Basis because InterVarsity believes that each and every staff plays a vital role in advancing InterVarsity's mission and purposes.
$43k-50k yearly 1d ago
Catering Event Coordinator
Nicole Jordan
Event Host Job 15 miles from Evanston
Job Title: Catering Event Coordinator Department(s): Event Operations/Kitchen Operations FLSA: Non-Exempt Status: Part-Time or Full-Time Reports to: Event Director, CEO Customary Days: Monday -Friday (Full-Time) and some weekend as needed. Customary Hours: Full-time Position Summary: Provide support to the sales team in all aspects of the sales, marketing, and service process, from solicitation through event execution and after-event follow-up. Responsibilities include typing, copying, distributing, and filing related correspondence, as well as responding to incoming telephone inquiries in a professional and timely manner. Essential Functions: Enter data to produce contracts, correspondence, forms, memoranda, and other documents accurately and efficiently. Comprehend and follow written and verbal instructions in English. Answer and respond to telephone inquiries in a clear, pleasant, and professional manner. Use decision-making skills to address callers' needs and direct requests appropriately. Accurately record and distribute messages to staff promptly. Organize and retrieve documents in appropriate binders to maintain essential departmental records. Operate standard office equipment efficiently. Assist in servicing groups under the direction of the Director of Sales, including: Sending sales kits and meeting planner packets. Generating catering contracts. Running and distributing weekly group resume reports. Completing and distributing banquet event orders (BEOs). Sending thank-you letters to clients. Conducting client tours of the venue. Supporting other tasks as assigned by Sales Managers. Create and review Banquet Event Orders (BEOs) as needed. Revise and update catering guarantee sheets, change sheets, and weekly event sheets. Interact with clients professionally to assess needs and communicate effectively with staff to meet expectations. Assist in collecting event deposits, excluding final payments. Accurately complete procedural forms in a timely manner, including: Banquet Event Orders Catering change notices Amenity orders VIP notices Purchase orders Group resumes Credit applications Lost business reports Enter data into the Reserve Catering system with precision. Support additional tasks and projects as directed by Sales Managers to enhance sales efforts. Maintain files according to departmental guidelines. Attend menu tastings, sales meetings, and other operational meetings as required. Additional Responsibilities: Collaborate on various projects to promote sales efforts. Provide flexible support as deemed necessary by the department. Requirements Experience: The requirements listed below are representative of the knowledge, skill, and/or ability required. Any combination of education, training, and experience that demonstrates the ability to perform the duties of the position. Driver's license and clean driving record, preferred but not required. Essential Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 2+ years relevant industry experience Savvy professional with excellent leadership skills to manage people and events Understanding of proper etiquette, a friendly attitude, a sense of style and sense of humor Well versed in catering and hospitality, all types of cuisine, event table service, sanitation and safety procedures Must be extremely organized, detail oriented, and follow through Must have a great time management skills Must be well spoken and have great writing skills (both in composing letters and handwriting menus for staff) The ability to learn new computer programs Must have a cheerful personality and work well with a team Must be well groomed and make a great first impression Must be able to deal with high-pressure situations in a cool manner Must be flexible to constant changes Language Skills: Ability to read, write and speak English proficiently. Bilingual skills are a plus. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequently required to stand, walk, sit, use hands to feel; reach with hands and arms, and stoop, kneel or crouch. Constant standing throughout the shift is required. Regularly required to lift and/or move up to 50 lbs. Specific vision requirements include the ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. May work in extreme heat and cold (non-weather and weather). May work in wet conditions (non-weather and weather). Noise level is moderate to loud. Extended periods of sitting or standing May work near toxic/caustic chemicals and with fumes or airborne particles. Will work near moving or mechanical parts. Benefits A friendly, welcoming company Competitive pay Free meals 401k participation with company match PTO after 3 months. Sick leave eligible. Nicole Jordan Catering is an Equal Employment Opportunity employer. Candidates are considered for employment with Nicole Jordan Catering Catering without regard to their race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other classification protected by applicable federal, state or local law.
$35k-47k yearly est. 41d ago
Event Staff | Chicago, IL
Fierce Staffing Services and Consulting
Event Host Job 15 miles from Evanston
Fierce Staffing Services is actively seeking to hire Event Staff for several Conferences in Chicago, IL Joining the Fierce Staffing Team means that you are able to pick-up shifts for events when it works for your schedule. The more you work the more opportunity, rewards and incentives are available to you, such as traveling to some amazing events with our national team! About us Fierce Staffing Services brings quality talent to the Hospitality & Events Industry and unique opportunities to communities everywhere. Since 2017, we have partnered with organizations small and large to provide passionate and energetic individuals to bring brands to life. Our teams connect with consumers through engaging and meaningful interactions, creating brand-to-consumer moments that make an impact. Our goal is to create valuable and quality paying work opportunities for staff who seek flexible employment through gig work. Our desire is to contribute to the progress towards your personal and professional goals, wether it be to make some extra cash, get some great work experience or just to have fun at a big event. Our company is seeking several Event Coordinators and Ambassadors to join our FIERCE Detroit team! The right candidates will be highly organized individuals with excellent time management skills who enjoy being involved in a collaborative and dynamic environment. The ideal candidate should have strong communication skills, and we're looking for someone with a passion for their work and an innovative spirit who can always bring fresh ideas to the table. Here are more details: Scope of Work: Production Assistants + Event Staff: Lead as Room Monitors, lead attendee registration experience, assist with registration setup and breakdown. Greeting/Wayfinding Support, Door Monitors. Supervisor and Management Roles Available: Supervisors are required to work full days and monitor staff attendance, support with client needs and communicate to Fierce Leadership. (Pay Rates will be provided at interview
$35k-47k yearly est. 13d ago
Event Coordinator
Happy Camper
Event Host Job 15 miles from Evanston
Event Coordinator About the Company: We are a highly motivated bunch who seek to create a space where you know you are going to have a good time. We are known for our art-inspired spaces that are great for social gatherings. Our restaurants are wall to wall with lights, murals, and vignettes. We are the marinara-muddled minds behind Happy Camper, Homeslice, and Paradise Park restaurants. Our brand is glued together by our company culture. A common thread we share is paying a distinct amount of attention to detail in creating this atmosphere. Currently, we are looking for other team members who would like to grow their careers within the hospitality industry. This job post is for someone who may be looking for something more unconventional than a downtown office and who values building the customer experience from the ground up. The ideal candidate wants something more than a cubical and to really enjoy their work environment and the people they work with. With a restaurant group expanding as rapidly as we have, we need someone who is self-motivated and willing to take initiative. Job Summary: Happy Camper is looking for an Events Coordinator to join our team! This is a position that is tasked with the booking, planning and coordinating of all Happy Hospitality restaurant events. The successful candidate will take on a key leadership role in a dynamic and fast-paced hospitality company. You'llbe the point of contact for our events department and work closely with the General Manager, Director of Operations, and the Chief Operating Officer. The role provides an opportunity to grow and develop in an organization with a mission that has real positive social impact, in addition to aggressive business goals. Casual dress code. A work environment where employees can feel relaxed and able to focus on tasks. Creative work environment. This place is packed with energy, creativity, and outbursts of hilarity. We also settle in and get a lot done in an open and collaborative, but focused environment. We are looking to hire soon. We look forward to hearing from you and what you do. Make sure your application includes: A resume and a cover letter or samples from your portfolio of work (example: Food Photography). Duties/Responsibilities: Will assist in coordinating all organizational aspects of events for Happy Hospitality including Happy Camper, Paradise Park and Homeslice. Promptly respond, manage and maintain communication to all location event inquiries with potential clients Identify qualifying business potential, closing business sales, overcoming objections, negotiating, upselling and understanding the client's needs Handle contracts, negotiations, create invoices with deposits and final payment of events including account reconciliations as needed Ensures that events meet legal, safety, and health requirements and regulations Create a proposal with floorplans, custom menus and general event outlines to present to clients Coordinate and complete Banquet Event Orders (BEOs) and update BEOs as needed Communicate BEOs on a regular basis with FOH and BOH management teams Work with management team to ensure proper scheduling of staff for events Review menu and beverage selections with GM and Kitchen Manager to ensure food and beverage are ordered Communicate effectively with team to ensure, equipment (such as Audio Visual, power cords, etc.), dinnerware and glassware are available for the event and that the setup of spaces are communicated accordingly as well Develop new client relationships and strengthen existing partnerships Ability to maintain confidential and meticulous customer files Uphold high standards of professionalism and communication Perform other duties as assigned Required Skills/Abilities: Excellent management and supervisory skills Excellent written and verbal communication skills Excellent organizational and time management skills Proficient in Microsoft Office Suite or similar software Excellent verbal and written communication skills Excellent organizational skills and attention to detail Knowledge of Hospitality and Events Understanding written sentences and paragraphs in work related documents Strong motivational and leadership skills Ability to work under tight deadlines and prioritize responsibilities
$35k-47k yearly est. 60d+ ago
Event Coordinator
Daveandbusters
Event Host Job 20 miles from Evanston
The Event Coordinator supports the sales department in executing the important behind-the-scenes administrative functions that keep the Store functioning efficiently. Without this critical role, our efforts to provide “unreasonable hospitality” would be impossible. The Event Coordinator is responsible for supporting the sales department by way of completing administrative duties & confirmation calls to finalize event details. Additionally, the Event Coordinator participates in the exciting sales process and is responsible for a portion of booking our valuable social market. YOU WILL BE AN OUTSTANDING EVENT COORDINATOR IF: • You are friendly and demonstrate a “You Got It” attitude • You demonstrate good decision-making skills and can communicate effectively with guests, Sales Team and Management Team • You can communicate clearly and regularly with Operations, the Sales Team and guests • You can clearly verbalize guests needs to Operations and other Team Members • You have strong organization skills • You have strong verbal skills • You are able to analyze basic data to help Operations and the Sales Team with decision making • You can read and communicate in English ESSENTIAL DUTIES AND RESPONSIBLITES: • Go above & beyond to ensure the needs of each Special Events Guest are met, communicating all requests from host to ensure all contracts are updated accordingly. • Take RFP's and calls for social events, converting them to closed “won” business. • Conduct Site tours as needed. • Ensure accurate and prompt distribution of all paperwork for “pop up parties” working through management team to ensure they are staffed to support. • Provide administrative support to the Sales Department including follow up on calls/emails/tasks with Event Host after the sale is “closed won”, communicating to Operations any changes to BEOs or updated signed contracts. • Follow up on AR's, collect payment information, and close out any remaining balances. • Submit check requests/invoices as needed. • Ensure Operations has the most up-to-date BEO for each event. • Offer “upsell” opportunities to Event Hosts after sale is “closed won”. Because we expect you to “Act like you own it” your job includes everything listed above PLUS the ever popular “other” duties as assigned”. If you see a need, meet it; if you have an idea, share it; if you see a Team Member needing help, jump in and lend a hand. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. Salary Range: 17 - 20 We are an equal opportunity employer and participate in E-Verify in states where required.
$35k-47k yearly est. 1d ago
Retail - Events Coordinator
Michaels 4.2
Event Host Job 20 miles from Evanston
Store - CHI-KILDEER, ILPlan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service by helping customers shop at our store and find what they're looking for. Ensure all customers receive a fast and friendly checkout experience. Complete operational tasks including truck unload, merchandise duties, and maintaining store recovery standards as needed to deliver our Brand Promises. Event Coordination Plan and coordinate multiple events at once including children's birthday parties and other craft classes or events. Engage with clients of all ages, from 4 to 94+, by creating an environment of fun and creativity. Demonstrate and instruct party participants in the completion of craft projects, perform face painting and other activities. Facilitate and implement party add-ons such as goody bags, balloons, etc. to company standards. Communicate events with clients and store team members. Complete administrative tasks such as answering emails, making phone calls, and completing paperwork as needed. Adjust plans and events based on client's feedback and needs. Create backup or emergency plans to be executed as needed. Ensure client satisfaction for scheduled events. Uphold the company's cleanliness and safety standards. Set up, break down, and clean before and after each event. Customer Experience Help customers shop, locate products, and provide them with solutions. Provide fast and friendly check out experience. Engage customers on benefits of Rewards program and Private Label Credit Cards and complete enrollments. Educate customer on Voice of Customer (VOC) survey. Assist with Omni channel processes, including Buy Online Pickup in Store (BOPIS) and Ship From Store (SFS) Participate in the truck un-load, stocking and planogram (POGs) processes. Complete merchandise recovery and maintenance. Perform Store in Stock Optimization (SISO) and AD set duties as assigned. Support shrink and safety programs Adhere to Standard Operating Procedures (SOPs) and Company programs to ensure compliance with applicable laws and requirements; execute Company policies and standards. Interact with others in an accepting and respectful manner; remain positive and respectful, even in difficult situations; promote commitment to the organization's vision and values; project a positive image and serve as a role model for other Team Members Cross trained in Custom Framing selling and production. Participate in daily store cleanliness activities including (but not limited to) sweeping, vacuuming, dusting, and maintaining cleanliness of restrooms Other duties as assigned Preferred Knowledge/Skills/Abilities Preferred Type of experience the job requires Energetic and enthusiastic and personality. The ability to handle job stress and interact effectively with others, including guests of all ages and co-workers, are essential functions of the job. Must have excellent people skills. Must have experience working with children and children's events. Must have good communication skills including written, verbal, and nonverbal communication as well as listening skills. Must have organizational skills, interpersonal skills, and creative problem-solving skills. Retail and/or customer service experience required Physical Requirements Work Environment Ability to remain standing for long periods of time. Ability to move throughout the store. Regular bending, lifting, carrying, reaching, and stretching. Lifting heavy boxes and accessing high shelves by ladder or similar equipment If you need help performing these essential functions of your job, please contact your supervisor so that we may engage in the interactive process with you to determine if a reasonable accommodation is available. Public retail store setting taking care of our customers; all public areas are climate controlled; some stock rooms may not be climate controlled; some outdoor work if assigned to retrieve shopping carts or while unloading trucks; Frame shop contains glass cutter and heat press; work hours include nights, weekends, and early mornings Applicants in the U.S. must satisfy federal, state, and local legal requirements of the job. At The Michaels Companies Inc, our purpose is to fuel the joy of creativity. As the leading creative destination in North America, we operate over 1,300 stores in 49 states and Canada and online at Michaels.com and Michaels.ca. The Michaels Companies, Inc. also owns Artistree, a manufacturer of custom and specialty framing merchandise, and MakerPlace by Michaels, a dedicated handmade goods marketplace. Founded in 1973 and headquartered in Irving, Texas, Michaels is the best place for all things creative. For more information, please visit **************** At Michaels, we prioritize the wellbeing of our teams by providing robust benefits for both full-time and part-time Team Members. Our benefits include health insurance (medical, dental, and vision), paid time off, tuition assistance, generous employee discounts, and much more. For more information, visit mikbenefits.com. Michaels is an Equal Opportunity Employer. We are here for all Team Members and all customers to create, innovate and be better together. Michaels is committed to the full inclusion of all qualified individuals. In keeping with this commitment, Michaels will assure that people with disabilities are provided reasonable accommodations. Accordingly, if a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the job, and/or to receive all other benefits and privileges of employment, please contact Customer Care at ************** (1800-MICHAEL). EEOC Know Your Rights Poster in English EEOC Know Your Rights Poster in Spanish EEOC Poster Optimized for Screen Readers Federal FMLA Poster Federal EPPAC Poster
$31k-39k yearly est. 1d ago
Sales & Event Coordinator
Bravo Hospitality Group
Event Host Job 11 miles from Evanston
Job Details Experienced Comfort Suites - O'Hare - Schiller Park, IL Full Time None Up to 25% Day Hospitality - HotelDescription SUMMARY: The Sales & Event Coordinator is primarily responsible for proactively supporting and representing the sales department a flexible, professional, and courteous manner. In addition to providing administrative support, the coordinator will also handle group and event bookings with guidance of management and be responsible for coordinated servicing details for meetings, social events, conferences, and weddings and managing group reservations. Essential Job Functions: Maintain complete knowledge of and comply with all departmental policies/service procedures/standards. Maintain positive guest relations at all times and assist with sales team's day to day activities. Process proposals, contracts, banquet event orders and other paperwork for groups and events. Serve as sales and service support for catering and group clients by qualifying all requests and inquiries. Assist the Catering Event Manager in providing service to group and meeting contacts, arranging details for groups and meetings, weddings, and social events by communicating information to staff and clients, overseeing functions. Prepare and distribute all Regret and Thank You letters, Amenity Requests, and Group Resumes and Banquet Event order packets in a timely matter. Manage group housing blocks and billing deposit schedules. Handle any marketing projects assigned including creating flyers, website edits or managing online lead chennel sites. Attend weekly in-house meetings to discuss upcoming groups and their requirements. Confirm all details and or/changes of the sales contract. Make arrangements for sales' VIP clients. Keep informed on current industry trends, regarding food and beverage, meeting coordination, client service, and client business needs. Cultivate collaborative, mutually supportive relationships with and among customers, community, sales office, and hotel staff. Assist with pre-opening and long-range sales and marketing strategies to optimize revenue and profitability. Develop, achieve and track personal sales goals. Assist with arranging and conducting special events, site inspections, and off-site presentations for potential clients. Maintain client files and update information daily in accordance with established departmental policies and procedures. Assist in developing and implementing sales plans. Establish and follow Sales Office Standards. Respond to corporate client requests in a timely manner. Promote teamwork and quality service through daily communication and coordination with other departments. Adhere to hotel requirements for guest/employee accidents or injuries and in emergency situations. Perform any projects assigned by management team. Associate is held accountable for all duties of this job and other duties as assigned. Qualifications Experience & Education: High school diploma or equivalent Previous hospitality sales or service experience Basic knowledge of Microsoft Office and Excel Basic math skills Ability to work well independently and collaboratively Willingness and ability to promote a positive team member culture and core values Must speak fluent English Job Requirements: Must be a United States citizen or possess a valid work permit Must be able to read, write, and speak English Must have exceptional communication skills Must be able to accurately follow instructions, both verbally and written Must have basic computer skills including Microsoft Office Must be detailed orientated and work well under pressure Must be able to work in a fast paced environment Organizational skills including time management, prioritizing, detail oriented Must be professional in appearance and demeanor Ability to work a flexible schedule that may include evenings, weekends and holidays Must have the ability to deal effectively and interact well with employees Must have the ability to resolve problems/conflicts in a diplomatic and tactful manner
$35k-47k yearly est. 60d+ ago
Office and Events Coordinator (IVP)
Intervarsity Press 3.5
Event Host Job 27 miles from Evanston
Schedule: Full time To advance the purpose of InterVarsity Press (IVP), this position will perform diversified administrative duties around company events, staff care, and support of a well-functioning office environment. Status: Exempt (salaried) Time: Full-time Location: Lisle, IL Pay: $43,000-50,000 annually MAJOR RESPONSIBILITIES Personal: Be a maturing disciple of Jesus Christ: growing in love for God, God's Word, God's people of every ethnicity and culture, and God's purposes in the world Plan and Coordinate Company Events by: Planning and ensuring execution of meetings and events such as company-wide offsite events, seasonal parties, and leadership retreats. This will include facilitation of timing of arrival & departure, room set-up and clean-up, audio visual/production needs, food service, travel, lodging, transportation, and vendor management & coordination. Managing room reservations and setup for internal company meetings. Coordinating venues and vendors, obtain quotes, submit contracts to legal, etc., and work within event budgets. Providing information to company staff and guests regarding event logistics. Communicating frequently with the Executive Leadership Team and taking a proactive approach toward ensuring expectations are met or exceeded. Attending and monitoring meeting and event activities to ensure details are managed well. Coordinating the creation of and distribution of event communications, including invitations, reminders, and any event requirements including sending and analyzing all post-event feedback surveys, etc. Facilitate a Quality Office Environment by: Answering doorbell, welcoming guests, and receiving packages. Monitoring and ordering office and kitchen supplies. Facilitate Care for Staff by: Organizing gifts and events for celebration of employee anniversaries. Organizing company-wide gifts (Christmas, etc.). Organizing flowers or other gifts for staff during hospital stays or similar situations. Support the Executive Leadership Team by: Reserving space and managing expenses for Executive Leadership Team meetings and events. Preparing Executive Leadership Team agendas at the direction of team leaders. Attending Executive Leadership Team meetings and taking minutes. Managing Executive Leadership Team expense reports as requested. Administrating contracts as assigned. Manage Office Mail by: Maintaining USPS account and mail machine. Sorting and distributing incoming mail to employees' mailboxes. Metering outgoing USPS mail. Picking up and dropping off mail at the Post Office Packing and mailing items to remote staff. Providing occasional assistance to other staff with packing and shipping of conference supplies and mailings, when extra physical assistance with packing is needed alongside the other staff member managing the shipment. Any other duties as required QUALIFICATIONS Affirmation of InterVarsity's Statement of Faith Effective oral and written communication skills and ability to communicate with warmth and empathy Strong organizational skills and impeccable attention to detail Must have reliable transportation and the flexibility to work varied hours when the events are happening Exhibit advanced scheduling and technology collaboration solutions expertise and ability to proficiently and effectively interact and communicate with executive leadership. Ability to strategically prioritize event requests and needs using good judgment and logical thinking Ability to work independently on multiple projects simultaneously, under tight time constraints Ability to manage risk and to know what and when to escalate to leadership Ability to manage purchasing within a set budget Working knowledge of and experience with Microsoft software applications (Word, Excel, Outlook, PowerPoint, and Teams) Ability to do basic event photography at a presentable level of quality preferred Ability to lift and carry items up to 30 pounds. Demonstrated ability and commitment to work in a diverse team environment Prudence with confidential information Flexibility for occasional travel for vendor interactions. Flexibility to attend the Urbana Student Missions Conference every six years, Dec. 26-Jan.1, and National Staff Conference every three years (the year after Urbana), approximately Jan. 2-7 EXPERIENCE AND EDUCATIONAL REQUIREMENTS Experience required as described in the section below (dependent on the level of the position posted). Relevant higher education will be taken into account and may reduce the experience required. LEVELS IN JOB FAMILY (POSTING WILL STATE THE RELEVANT LEVEL AT THE BEGINNING OF THE POSTING) Office and Events Coordinator, Level 5 The Office and Events Coordinator will be responsible for the duties listed above. An Office and Events Coordinator will have at least two years of experience in administrative work. Experience with event planning is highly preferred. Office and Events Administrator, Level 6 The Office and Events Administrator will be responsible for the duties listed above and will have a larger role in strategically planning for office events, building company culture and care for staff, and/or managing IVP facilities through relationships with the building owners, vendors, contractors, and budgeting. An Office and Events Administrator will have at least five years of experience in event planning and administrative work. External Candidates: Please see visit the Careers Hub at ivpress.com/jobs-and-internships to complete your online application. For Internal Candidates Only: Please apply through the Jobs Hub on Workday. Benefits: We offer a competitive benefits package, including health care and retirement savings with a match. Eligibility is based on employee type and hours worked. Benefits include the following: 403(b) Retirement Savings Plan 403(b) matching contributions Dental insurance Employee assistance program Employee discounts Flexible work schedule Flexible spending accounts Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Vision insurance Equal Employment Opportunity: InterVarsity Christian Fellowship/USA is both an equal opportunity employer and a faith-based religious organization. We conduct hiring without regard to race, color, ancestry, national origin, citizenship, age, sex, marital status, parental status, membership in any labor organization, political ideology, or disability of an otherwise qualified individual. The status of InterVarsity Christian Fellowship/USA as an equal opportunity employer does not prevent the organization from hiring staff based on their religious beliefs so that all staff share the same religious commitment. Pursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e 1(a)) InterVarsity Christian Fellowship/USA has the right to, and does, hire only candidates who agree with InterVarsity's Statement of Agreement: Purpose and Doctrinal Basis because InterVarsity believes that each and every staff plays a vital role in advancing InterVarsity's mission and purposes.
$43k-50k yearly 39d ago
Events Coordinator
Life Time Fitness
Event Host Job 35 miles from Evanston
The Events Coordinator is responsible for providing logistical and tactical support to the Events and Corporate Communications team as well as adult programming (Squash, Racquetball, Pickleball, and UHoops). This role will support all adult sports programming within the club to ensure members are able to enjoy a successful and robust program. This team member will help to ensure events are successful and fall in line with Life Time's Mission and Vision Statement. This role will support Member Retention by providing an outstanding member experience. Job Duties and Responsibilities Coordinates Life Time in-center event logistics by collaborating with internal audiences and coordinating external vendors Delivers desired event results by providing documentation and reporting specific event measurables Provides project management support for club event marketing campaigns Engages with members and non-members to promote club events and adult programs Position Requirements High School Diploma or GED 1 to 2 years of experience coordinating corporate or retail event programs Excellent oral and written communication skills High attention to detail Knowledge of Microsoft Office software CPR and AED Certified Ability to travel as required Preferred Requirements Bachelor's Degree in Marketing or Communications or equivalent combination of education and work experience Extensive knowledge of all club activities and promotions Excellent customer service and promotional skills Ability to build relationships with members Benefits All team members receive the following benefits while working for Life Time: A fully subsidized membership Discounts on Life Time products and services 401(k) retirement savings plan with company discretionary match (21 years of age and older) Training and professional development Paid sick leave where required by law Full-time Team Members are eligible for additional benefits, including: Medical, dental, vision, and prescription drug coverage Short term and long term disability insurance Life insurance Pre-tax flexible spending and dependent care plans Parental leave and adoption assistance Paid time off, including 5 to 20 vacation days per calendar year (based on tenure) and paid sick leave Deferred compensation plan, if the team member meets the required income threshold Life Time is a place for everyone. As an organization, we are committed to an inclusive, diverse and equitable workplace that respects and celebrates the unique contributions of each individual while ensuring we remain an equal opportunity employer that recruits, hires, trains and promotes based on merit and qualifications.
$35k-47k yearly est. 4d ago

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How much does an Event Host earn in Evanston, IL?

The average event host in Evanston, IL earns between $23,000 and $39,000 annually. This compares to the national average event host range of $21,000 to $39,000.

Average Event Host Salary In Evanston, IL

$30,000

$23,00010%

$30,000Median

$39,00090%

What are the biggest employers of Event Hosts in Evanston, IL?

The biggest employers of Event Hosts in Evanston, IL are:

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How much does an Event Host earn in Evanston, IL?

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