Event Host - Chicago, IL
Event host job in Chicago, IL
Contract Description
Event Host
at Circuit
Chicago, IL
Circuit is The Premier Tech-Enabled Amenities Provider
Who We Are:
Circuit provides amenity services to residential and corporate locations across the United States. At Circuit, we believe in the power of community, striving to create connections and experiences that engage and bring people together.
Job Description:
We are hiring freelance event hosts to assist with on-site events in apartment communities within the Chicago area.
Events focus in the areas of health/wellness, & culture/arts. Event Host shifts are offered 1-3 times a month. Each event is between 1.5 - 4 hours in length. Weeknight events are after business hours, weekend events vary in timing. This is a fun opportunity to earn a bit of extra income while working in a relaxed and professional environment.
Your general role as an Event Host is to assist in the execution, supervision, and completion of Circuit Events. While most every event is unique, the following is what you may expect to see as routine at a Circuit Event.
Arrive to event location 45 minutes prior to event official start time
Take & share photos of event set-up prior to and throughout the event
Notify key players of your arrival (food vendors, class instructors, bartenders, etc.)
Be sure event is set up according to the Event Execution Form (which will be provided 48 hours in advance)
Handle any last-minute updates and/or onsite issues - retrieving ice, providing paper towels, etc.
Throughout the duration of the event, checking in on guests and vendors alike to be sure needs are met
At close of event, return room to original set up. Ensure trash and other items have been stored properly
Typically, event breakdown lasts 30 min-1hr.
Qualifications and Required Skills:
Prior experience in a customer facing role such as event management, restaurant work, or retail is ideal. Additional training will be provided, but a basic skill set of customer service abilities is expected. Committed freelancers only need apply, as we are looking for someone to commit for the long term
Fluency in English required
Connect with us!
*********************
@circuitliving
Safety is top priority for our talent and communities we service. Therefore, we are following all CDC guidelines.
Job type: Contract
$30/hour
Requirements
Expectations:
Arrive to event location 45 minutes prior to event official start time
Take & share photos of event set-up prior to and throughout the event
Notify key players of your arrival (food vendors, class instructors, bartenders, etc.)
Be sure event is set up according to the Event Execution Form (which will be provided 48 hours in advance)
Handle any last minute updates and/or onsite issues - retrieving ice, providing paper towels, etc.
Throughout the duration of the event, checking in on guests and vendors alike to be sure needs are met
At close of event, return room to original set up. Ensure trash and other items have been stored properly
Typically, event breakdown lasts 30 min-1hr.
Qualifications and Required Skills:
Prior experience in a customer facing role such as event management, restaurant work, or retail is ideal. Additional training will be provided, but a basic skill set of customer service abilities is expected. Committed freelancers only need apply, as we are looking for someone to commit for the long term.
Fluency in English required.
Salary Description $30/hour
Freelance In Person Event Host- Chicago, IL
Event host job in Chicago, IL
Visit.org is looking for a passionate and ambitious Freelance In-Person Event Host in Chicago, ILto join our Events team on a contract basis. The Event Host will facilitate interactive social impact experiences for our corporate partner on location for in-person event(s). This is an opportunity for an individual with stage experience who finds comfort in front of a crowd and wants to contribute their skills to positively impact local communities around the world. The right candidate will be based in Chicago, IL, and have corporate event experience, entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to come in and be a builder in a start-up tech environment.
What Motivates Us
There is room for everyone! We empower each other to innovate and create processes that use technology to generate meaningful, lasting change. We enjoy the challenge of finding solutions to problems that are not a way around it but through it. We're driven by the opportunity to help enterprises and their employees around the world to contribute to their communities.
About Visit.org:
Visit.org is an enterprise SaaS company delivering purpose for a more engaged workforce. With its proprietary content across 90+ countries, Visit.org is providing the infrastructure and content for purpose-driven employee and client engagement. Some of our customers include Colgate, ADP, IBM, Adobe, Twitch, Nielsen, and others.
Role & Responsibilities:
Be the host for a fun, engaging, team building, social impact activities, experiences and events that support a great cause
Welcome, engage, and inspire participants while supporting nonprofits in facilitating the in-person event
Requirements
Qualifications:
Fluent in English
Based in Chicago, IL
Availability to work on a contract per event basis
Comfortable interacting with groups of people as well as one on one as they keep the events flowing and the participants engaged
Easy conversationalists with lots of energy, charismatic personality, and a sense of fun
Background in acting, comedy, improv or similar profession that requires engaging and interacting with an audience is a bonus and not required
Experience with group facilitation and managing group dynamics
High energy and a positive attitude
Quick thinker-sometimes during events, things go wrong; you can problem-solve on the fly
Extremely comfortable with and enjoys public speaking
Excellent customer service and presentation skills
Benefits
This is an on location, in person , per event contract role in Chicago, IL. This role is open only to those candidates already based in Chicago, IL. No relocation packages are offered at this time.
Auto-ApplyHiring Event November 6th, 2025
Event host job in Elgin, IL
Job Details Entry Elgin Bowes OShea Center - Elgin, IL Full-Time/Part-Time $18.50 - $18.50 Hourly Any Health CareHiring Event 11/06/2025 🌟 Hiring Event🌟 Association for Individual Development
1135 Bowes Road, Elgin IL 60123
November 6th, 2025, 10:00am - 2:00pm
Looking for your next career opportunity? Don't miss out!
We are excited to meet talented individuals like YOU!
Looking to start a new career, or an internship, or taking the next step in your journey
we offer the perfect opportunity to connect with our team.
Secure your spot and let us know you're coming:
Preregister at the link to the right in the "Apply Now" section.
Come prepared with your resume and any questions regarding opportunities available.
We can't wait to meet you!
Event Coordinator
Event host job in Westmont, IL
** Attention Candidates with Experience as Brand Ambassadors and Product Specialists! **
J&L Marketing is the national leader in creating profitable events for the automotive industry. We provide marketing and advertising solutions for our clients, increasing their sales and profits and expanding their market share. We research new concepts and analyze the statistics we derive, improving every campaign. Our experience and knowledge have guided thousands of dealerships to success, and we are now looking for motivated individuals to share in this remarkable achievement. We're seeking candidates with experience as brand ambassadors and product specialists to join our dynamic team of Event Coordinators in Westmont, Downers Grove, Naperville, and the surrounding areas.
If you have a proven track record in:
Engaging directly with customers
Representing brands with professionalism and energy
Creating memorable customer experiences
Collecting and analyzing customer insights
Managing complex event logistics
This opportunity is tailor-made for you! As an Event Coordinator, you'll leverage your expertise to:
Lead and organize marketing campaigns for automotive dealerships
Utilize advanced customer engagement techniques
Collect and analyze critical market research data from event attendees
Demonstrate exceptional interpersonal and communication skills
Showcase your ability to represent a brand with distinction
Compensation and Flexibility:
Competitive hourly rate: $20 - $30 per hour in this region
ACH payment option
Independent Contractor status
Travel bonus provided when applicable
Flexible scheduling for experienced professionals
Key Qualifications:
Proven track record of successful customer interactions
Exceptional presentation and communication skills
Ability to be punctual and manage time effectively
Ability to work independently and manage event logistics
Professional demeanor and polished appearance
Valid driver's license and reliable transportation
WiFi-capable laptop or tablet with keyboard
18 years or older
Professional Development Opportunities through Gaining Experience in:
Strategic marketing research
Event management
Customer insight collection
Brand representation
Professional networking
Upcoming Event Details:
Dates: Tuesday, November 4th, and Wednesday, November 5th, 2025
Candidates must be available for both days
Please note: This is contract work for specific events and is not a traditional 9-to-5 role.
Your next career-advancing opportunity starts here! Apply Now!
Corporate Event Sales Coordinator
Event host job in Chicago, IL
WCF Events, a division of Windy City Fieldhouse, is a corporate team building and entertainment company serving the Chicagoland community for over 20 years. WCF Events is looking to add a Sales Coordinator to its sales team who is highly motivated, organized and capable of handling multiple projects at one time. Event industry experience is a plus.
The Sales Coordinator will assist our sales team through various administrative tasks including, but not limited to: creating and editing proposals & cost sheets, client services, accounts receivable and CRM navigation.
Responsibilities:
Create cost sheets and edit proposals
Manage client services for assigned accounts
Oversee the accounts receivable processes for new and outstanding events
Utilize our CRM to navigate and update client, event and sales information
Maintain detailed client files
Act as a liaison between sales and operations departments
Other administrative sales support tasks as needed
Execute events as needed (approximately 10% of responsibilities)
Requirements
Bachelor's Degree
1 to 3 years of job experience in sales support preferred
Demonstrated ability to use Microsoft Office (Word and Excel) and G-Suite preferred
Must be willing to work 45 to 50 Hours per week
Must be willing to work some evenings and weekends
Must be located in or willing to relocate to Chicagoland area
Desired Characteristics:
Experience in successfully communicating at all levels both verbally and in writing
Proven ability to manage multiple projects at once and be detail-oriented
Excellent client relation skills
Proficiency in computer applications
Demonstrate strong interpersonal, communication, and organizational skills
Prefers to work in a fast-paced environment
Demonstrates a proactive approach and high energy level
Host/Hostess (Fine Dining)
Event host job in Rosemont, IL
Truluck's - Ocean's Finest Seafood - is looking for a couple of outstanding hosts or hostess to join our team.
Who are you? Our ideal host and hostess candidates are:
- Polite, hospitable, and enthusiastic
- Communicates well with guests and co-workers
- Unshakably Polite, even in stressful situations
- Optimistic and positive personality
- Organized and thoughtful
- Multitasking champion
- Familiarity with OpenTable (required)
- Professional phone etiquette
- Day and Evening Availability. Shifts will be 12pm-8pm, Monday-Friday
- Administrative experience is preferred.
- Experience with OpenTable
Who We Are:
Since opening our doors in 1992, we have dedicated ourselves to creating exhilarating moments and enduring memories. To do so, we bring our core values to your table every day:
Culinary Excellence, Sustainable Seafood, Southern Hospitality, Company Culture, and Philanthropy are what make Truluck's, Truluck's.
Our hosts and hostess exemplify these core values.
We are here to make good things happen for other people.
Why us?
We provide the best hospitality of any business in Miami. We believe that providing the finest food and excellent drinks, although vitally important, is secondary to making every guest who walks in the door feel welcome and special.
If you feel that you would a be good fit for the host or hostess position, and meet the requirements listed above, we would love to sit down with you and discuss working together. We look forward to meeting you!
Benefits
Continued Education for Culinary & Wine Knowledge
Daily Shift Meals
Performance Based Culture (promotions & pay)
Health Insurance
Vision Insurance
Dental Insurance
Employee Discount
Paid Time Off
Flexible Schedule
COMPENSATION:
$18-$21/ per hour starting wage.
REQUIRED TRAINING/ MINIMUM QUALIFICATIONS:
Restaurant experience preferred
2. Must be able to stand for 9 hours.
3. Must be able to lift at least 20 pounds.
4. Ability to perform all job functions while wearing the specified uniform/footwear.
5. Clear and accurate communication.
6. Command of the English language.
7. Basic computer skills.
8. Action-orientated towards guest requests.
DETAILED DESCRIPTION OF RESPONSIBILITIES/DUTIES:
Perform host stand set-up, running side work and closing duties.
2. Displays Southern Hospitality.
3. Be the positive and uplifting first and last impression for guests.
4. Greet and seat guests in an organized, professional, and friendly fashion.
5. Properly record reservations and quote wait periods.
6. Maintain cleanliness of front entry way.
7. Assist in table maintenance when able.
8. Stay current with all upcoming promotional events.
9. Always friendly and courteous.
10. Communicates all guest requests/special occasions to server and or Leader on Duty.
11. Always maintain clean and professional appearance.
12. Work with “Teamwork” always in mind.
13. Perform other related duties as assigned by the Leadership Team.
Event Sales & Coordinator - Sunda Fulton Market
Event host job in Chicago, IL
General Overview: The Event Coordinator will play a crucial role in executing all Event department related functions for Sunda New Asian. The Sunda Events Coordinator will provide administrative support to the sales team and help to deliver world class customer service and profitability to our venues.
Sunda Fulton Market is an award-winning restaurant concept featuring modern Southeast Asian cuisine, culture, and experiences. By seamlessly melding elevated cooking techniques and flavors found throughout Asia, Sunda's extensive cross-cultural New Asian menu spans many cultural and culinary options, allowing guests to choose the dining experience they desire. Sunda also provides an impressive list of specialty cocktails, signature sakes, and a collection of popular wines to complement the cuisine.
Essential Duties:
Support the Sales Manager and Venues with all event operations related tasks
Execute administrative duties with professionalism including phone answering, email content, and social media outreach
Coordinate vendors, booking deliveries, reporting, price negotiations
Coordinate department projects and logistics as needed
Assist with the successful execution of events in-venue and offsite
Manage event/catering documents, files, invoices, menus, floor plans
Communicate with culinary and banquet teams to ensure successful event execution
Create client menus, process payments, maintain photos and related data
Maintain professional communication with our clients
Maintain organized client files, dates, timing, client notes, and special client needs
Available to work weekdays including nights and weekends
Set up buffets or food stations at off-site events, weddings, sports games, corporate offices
Conducts site visits/inspections as directed at 2 locations
Greets groups and serves as an on-site liaison to introduce clients to managers
Manage catering software (Tripleseat) by maintaining accounts, pricing, and offerings
Manage event photos, menu updates, and sales tools for current offerings
Participate in outreach, drive awareness, and assist in soliciting new business
About You:
Friendly approachable demeanor with the ability to make conversation easily
Organized and very detailed when working at a fast pace and under pressure
Maintain a clean working environment and professional appearance
Demonstrate a willingness to engage in restaurant operations and brand awareness
Have an innate sense of urgency to complete all assigned projects
Willingness to work weeknights and weekends as required by client events schedule
Demonstrate an ability to work independently as well as collaboratively with teams
Understand Sunda offerings, including but not limited to food, beverages, etc.
Understand Sunda operations, steps of service and overall execution at the brand level
Understand Sunda restaurant space, item placement to maximize desired brand exposure and outcomes
Be a responsible advocate for the entire guest experience
Skills:
Minimum of 1-2 Years Event/Catering Coordinator or Catering Lead Experience
High attention to detail and superior administrative skills and natural organization
Exemplary written and verbal communication skills and accuracy when maintaining records
Must be able to effectively ask fact-finding questions both in person and via phone to uncover potential from all customers
Ability to work and lead effectively with a high degree of autonomy
Must have excellent time management and priority management skills
Must be highly motivated to achieve success
Previous experience in a similar position or in the restaurant business is helpful but not required
High degree of professional integrity, ability to work safely, effectively, and efficiently
Previous Food & Beverage experience preferred, especially in a luxury environment
Proficient with Microsoft Word, Excel, and Outlook, Power Point, Photo Editing, Logos
Catering Software & CRM experience; Tripleseat knowledge a plus
Salary Range: DOE $45K to $60K annual plus commission
Benefits and Perks:
Full Insurance Benefits in 30 days
Paid Time off
Employee discounts
Bonus and incentives
Work Life Balance
Performance bonus for all exempt roles
WHERE: 333 N. Green St, Chicago
*********************************
EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
Event Coordinator
Event host job in Chicago, IL
Event Coordinator About the Company:
We are a highly motivated bunch who seek to create a space where you know you are going to have a good time. We are known for our art-inspired spaces that are great for social gatherings. Our restaurants are wall to wall with lights, murals, and vignettes.
We are the marinara-muddled minds behind Happy Camper, Homeslice, and Paradise Park restaurants. Our brand is glued together by our company culture. A common thread we share is paying a distinct amount of attention to detail in creating this atmosphere. Currently, we are looking for other team members who would like to grow their careers within the hospitality industry.
This job post is for someone who may be looking for something more unconventional than a downtown office and who values building the customer experience from the ground up. The ideal candidate wants something more than a cubical and to really enjoy their work environment and the people they work with. With a restaurant group expanding as rapidly as we have, we need someone who is self-motivated and willing to take initiative.
Job Summary:
Happy Camper is looking for an Events Coordinator to join our team! This is a position that is tasked with the booking, planning and coordinating of all Happy Hospitality restaurant events. The successful candidate will take on a key leadership role in a dynamic and fast-paced hospitality company. You'llbe the point of contact for our events department and work closely with the General Manager, Director of Operations, and the Chief Operating Officer. The role provides an opportunity to grow and develop in an organization with a mission that has real positive social impact, in addition to aggressive business goals.
Casual dress code. A work environment where employees can feel relaxed and able to focus on tasks.
Creative work environment. This place is packed with energy, creativity, and outbursts of hilarity. We also settle in and get a lot done in an open and collaborative, but focused environment.
We are looking to hire soon. We look forward to hearing from you and what you do. Make sure your application includes: A resume and a cover letter or samples from your portfolio of work (example: Food Photography).
Duties/Responsibilities:
Will assist in coordinating all organizational aspects of events for Happy Hospitality including Happy Camper, Paradise Park and Homeslice.
Promptly respond, manage and maintain communication to all location event inquiries with potential clients
Identify qualifying business potential, closing business sales, overcoming objections, negotiating, upselling and understanding the client's needs
Handle contracts, negotiations, create invoices with deposits and final payment of events including account reconciliations as needed
Ensures that events meet legal, safety, and health requirements and regulations
Create a proposal with floorplans, custom menus and general event outlines to present to clients
Coordinate and complete Banquet Event Orders (BEOs) and update BEOs as needed
Communicate BEOs on a regular basis with FOH and BOH management teams
Work with management team to ensure proper scheduling of staff for events
Review menu and beverage selections with GM and Kitchen Manager to ensure food and beverage are ordered
Communicate effectively with team to ensure, equipment (such as Audio Visual, power cords, etc.), dinnerware and glassware are available for the event and that the setup of spaces are communicated accordingly as well
Develop new client relationships and strengthen existing partnerships
Ability to maintain confidential and meticulous customer files
Uphold high standards of professionalism and communication
Perform other duties as assigned
Required Skills/Abilities:
Excellent management and supervisory skills
Excellent written and verbal communication skills
Excellent organizational and time management skills
Proficient in Microsoft Office Suite or similar software
Excellent verbal and written communication skills
Excellent organizational skills and attention to detail
Knowledge of Hospitality and Events
Understanding written sentences and paragraphs in work related documents
Strong motivational and leadership skills
Ability to work under tight deadlines and prioritize responsibilities
Ability to handle and maintain confidential information
Desirable:
Previous restaurant or hospitality experience
Previous experience using event platforms
Previous sales experience
Familiarity with reservation and booking platforms (i.e. Open Table)
Required Leadership Skills/Values:
Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Decision Making and Problem Solving: Able to identify and analyze program and system problems while offering alternative solutions. Responds well to feedback and takes appropriate actions.
Professionalism: Displays enthusiasm, dedication, and interest regarding position responsibilities and duties. Expresses willingness to undertake projects, supports organizational goals and endeavors, and demonstrates flexibility in response to changing circumstances. Maintains professionalism in all aspects of job duties.
Time Management and Initiative: Works with minimal supervision and effectively completes tasks when direction is given.
Mathematical Reasoning: The ability to choose the right mathematical methods or formulas to solve a problem.
Oral Expression: The ability to communicate information and ideas in speaking so others will understand.
Oral Comprehension: The ability to listen to and understand information and ideas presented through spoken words and sentences.
Problem Sensitivity: The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
Required Years of Experience
1-2 years
Physical Demands & Work Environment
Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Must be able to access and navigate each department at the organization's facilities.
Schedule:
Day shift, Night Shift, Weekends, Holidays
On call
Compensation Details
Compensation: $50-60,000 Salary with Commission
Company Benefits & Perks: Health Insurance, Dental Insurance, Vision Insurance, Paid Time Off, Dining Discounts
Department: Events
Reports to: Events Manager, General Manager, Director of Operations and COO
Status: Salary
FLSA Code: Exempt
Location: Chicago
Happy Camper is an equal opportunity employer. We value diversity in gender, race, ethnicity, sexual orientation, gender identity, disability, religion, age, veteran status, life experiences and ideas. We are committed to providing equal employment opportunities and strive to provide an inclusive culture that embraces diversity.
Must be eligible to legally work in the United States.
Auto-ApplyEvent Coordinator
Event host job in Chicago, IL
About Us
At Signal Tru Brand, we are dedicated to delivering innovative brand strategies and exceptional client experiences. Headquartered in Chicago, IL, our company thrives on creativity, integrity, and excellence. Our team values collaboration, professionalism, and continuous growth, making Signal Tru Brand an ideal place to build a fulfilling career.
Job Description
Signal Tru Brand is seeking a detail-oriented and motivated Event Coordinator to join our team. This role is essential in planning and executing various corporate and promotional events, ensuring they are delivered on time, on budget, and meet the highest quality standards. The ideal candidate is highly organized, a strong communicator, and thrives in a fast-paced environment.
Responsibilities
Coordinate all aspects of event planning and execution from start to finish
Communicate effectively with clients, vendors, and internal teams
Source and negotiate with vendors and suppliers
Manage event budgets, timelines, and logistics
Conduct site inspections and supervise event setups
Resolve issues that arise before and during events
Ensure all events align with client branding and expectations
Provide post-event reports and evaluations
Qualifications
Qualifications
Bachelor's degree in Event Management, Hospitality, Marketing, or a related field preferred
2+ years of experience in event coordination or project management
Strong organizational and multitasking skills
Excellent written and verbal communication skills
Ability to work flexible hours, including evenings and weekends as needed
Proven problem-solving skills and attention to detail
Proficiency in Microsoft Office and basic event planning software
Additional Information
Benefits
Competitive salary based on experience ($50,000 - $60,000/year)
Opportunities for professional growth and advancement
Supportive and collaborative team environment
Skills development and training opportunities
Full-time, stable position in a growing company
Event Coordinator
Event host job in Wood Dale, IL
Why You'll Love Working Here
Join a collaborative, supportive team that values your growth
Gain hands-on experience with exciting and varied events
Access mentorship and clear opportunities for career advancement in catering and events
Blend your creativity with organization in a fast-paced role
Occasionally work on-site to deepen your event execution knowledge
Develop valuable sales and client relationship skills
The Position:
Job Description Summary:
The Event Coordinator is an integral member of our Sales team and will work on various projects and assist with client events for all brands. This position reports to the Director of Sales and the assigned Event Consultant(s) who design, sell, and produce catering and special events. This is an excellent learning opportunity for someone who wishes to pursue a career in catering and special events or for someone who is a firm administrator who wishes to contribute to a creative work environment.
JOB DUTIES
Key Accountabilities
Provide administrative and logistical support to Event Consultants and the Sales team
Prepare proposals, contracts, floor plans, and finalize event details
Coordinate with internal teams (accounting, operations, culinary) and external partners (clients, vendors)
Assist with catering orders, tastings, walkthroughs, and event planning meetings
Support new business development efforts and follow-up communications
Occasionally assist with on-site event execution as needed
Duty Statements
Coordinate all administrative functions to support assigned Event Consultants, including managing timelines, documentation, and interdepartmental communication.
Assists with Drop off, Set up and Pick up orders including order entry, client communication, and execution logistics.
Support new business development initiatives through research, proposal creation, and participating in client follow-up.
Assist with the development of menus, proposals, contracts, and creative event concepts.
Work with vendors and subcontractors to obtain pricing, confirm orders, and reconcile retail vs. wholesale costs.
Generate and manage detailed event documents including contracts, BEOs, purchase orders, production schedules, floorplans, run-of-show documents, COIs, tasting notes, vendor invoices and more.
As needed, participate in client walkthroughs, tastings, venue site visits, and final detail meetings with Event Directors to review all aspects of event execution.
Collaborate with the accounting department to assist in collecting client deposits, tracking upcoming payments, and ensuring contract compliance.
Serve as a key point of contact between internal teams (culinary, operations, and accounting) and external partners (clients, venues, planners, and vendors), ensuring accurate communication and maintaining strong professional relationships throughout the event lifecycle.
Attend internal meetings and external events as needed to support event execution and ensure alignment with client expectations.
Occasionally support on-site event production including setup and coordination with vendors, clients, and venue staff.
Performance Standards
The Event Coordinator's activities are expected to be carried out without direct supervision.
Must be able to multi-task and support multiple requests
The ability to work well with internal and external participants is essential
Must communicate clearly and effectively with staff, managers, and clients
Must be proficient in the use of technology
Must be detail-oriented and highly organized
Upholds a client-focused mindset, ensuring satisfaction through every stage of the planning process.
Event Coordinator
Event host job in Chicago, IL
We are searching for a talented and motivated Event Coordinator to organize outstanding and unforgettable events. You will be responsible for every part of event preparations, such as choosing venues, approving menus, developing seating plans, and evaluating success afterward.
Salary range: $42000 - $52000 per year.
Responsibilities:
Identify the client's requirements and expectations for each event.
Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.
Manage all event set-up, tear down and follow-up processes.
Maintain event budgets.
Book venues, entertainers, photographers, and schedule speakers.
Conduct final inspections on the day of the event to ensure everything adheres to the client's standards.
Qualifications
At least 1 year experience as an event coordinator.
Well-organized with excellent multi-tasking abilities.
Outstanding vendor management skills.
Bachelor's degree in Hospitality Management or Public Relations is preferred.
Strong communication and interpersonal skills.
Additional Information
All your information will be kept confidential according to EEO guidelines.
Event Sales Coordinator
Event host job in Chicago, IL
Ready to join a dynamic company in the hospitality and service industry where people help drive the success of the business? Since its inception in 1957, Invited has operated with the central purpose of building relationships and enriching the lives of our members, guests and more than 17,000 employees. We are the largest owner and operator of private clubs nationwide, with 130+ country clubs, city clubs, and athletic clubs. Our Clubs offer first-class amenities, including championship golf courses, modern workspaces, handcrafted cuisine, resort-style pools, state-of-the-art racquet facilities, fitness centers, and much more. Come be a part of this incredible and inclusive team at Invited!
Job Summary
The Event Sales Coordinator assists with the planning and coordination of event sales at the club to enhance the member and/or guest experience. The Event Sales Coordinator works closely with the Event Sales Manager to ensure all event details are meticulously managed, from initial inquiry to final execution. This position is responsible for providing administrative support, maintaining client records, and ensuring smooth communication between the sales team, clients, and internal departments. The Coordinator plays a crucial role in supporting the achievement of the annual event sales plan by assisting with prospecting efforts and client interactions.
Reporting Structure
* Reports to the Event Sales Director
Day to Day
* Assist the Event Sales Manager with the coordination and execution of event sales, including managing event details, logistics, and client communication.
* Serve as the primary point of contact for clients during the event planning process, ensuring all client needs and preferences are documented and communicated effectively.
* Support the creation and distribution of event proposals, contracts, event orders, floor plans and diagrams ensuring accuracy and attention to detail.
* Maintain and update the client database with accurate information, assisting in the development of a prospect inventory.
* Ensure that all event-related documents, including contracts and payment records, are properly filed and organized.
* Assist with basic financial tracking, such as recording deposits and payments in coordination with the accounting team.
* Manage event supplies and inventory, coordinating with vendors as needed.
* Coordinate with the kitchen and service teams to ensure event details are communicated and executed as planned.
* Participate in regular sales and event meetings, providing updates on event status and client interactions.
* Provide general administrative support to the Event Sales Manager and Director as needed.
Additional Duties
* Due to the dynamic nature of the club, employees are expected to assist others as needed and take on additional tasks as assigned by management.
* Follow all company, club, and department policies, procedures, and instructions.
* Maintain a high level of professionalism and a commitment to excellence in interactions with members, colleagues, and staff.
* Follow safe working practices, ensuring compliance with safety guidelines and encouraging others to do the same.
* Take the initiative in personal and professional growth and maintain any required certifications relevant to your role.
* Address and resolve challenges using available resources, working with regional and corporate teams to support club operations.
* Attend daily briefings and actively engage in required activities to stay informed and contribute to the team's success.
About You
Required
* High school diploma or equivalent.
* A minimum of 1 year of experience in a customer-facing or sales support role in the hospitality or events industry.
Preferred
* College coursework in hospitality, marketing, or a related field.
* Basic understanding of marketing and prospecting strategies.
* Basic understanding of Microsoft Office and event management software.
* Strong organizational skills and attention to detail.
* Effective verbal and written communication skills.
* Ability to work collaboratively within a team environment.
Physical Requirements
* Must be able to stand, walk, and perform physical activities for extended periods.
* Ability to work in varying temperatures and environments, with potential exposure to dust, fumes, or gases.
* Capable of climbing ladders, squatting, kneeling, reaching, grasping, twisting, bending, and folding/unfolding as required.
* Able to lift, carry, push, and pull up to 25 lbs. occasionally.
* Effective communication skills, including talking and hearing, with sufficient visual acuity.
Primary Tools/Equipment
* Computer
* Keyboard
* Telephone (3 lbs.)
* Copier (150 lbs.)
* General office supplies
Work Schedule
* Attendance requirements for this position as outlined on the weekly schedule.
* Additional hours are required to meet deadlines of the position, including weekends and/or holidays.
What We Offer
We believe in taking care of our team, and our Total Rewards package reflects that commitment. Your actual base pay will be determined by your skills, experience, education, location, and-if you're in a non-exempt role-hours worked. While not all roles at Invited are full-time, those full-time team members have access to a comprehensive benefits package that includes:
* Medical, dental, and vision coverage
* Life insurance
* Short-term and long-term disability insurance
* 401(k) retirement savings plan
* Generous paid time off and leave programs (time off as required by applicable law is also provided for part time team members)
Want to learn more? Visit *********************** for full details.
Have more questions? Check out our Invited Jobs website for more details about ClubLife, the Employee Experience, Company Benefits, and Our Culture. Be a part of our Social Networks: LinkedIn Instagram Twitter Facebook
Invited is an Equal Employment Opportunity Employer
The job posting outlines the general requirements for this position and is not a comprehensive list of duties, responsibilities, or requirements. Additional duties not mentioned here may be assigned as needed to ensure the smooth operation of the Club.
Auto-ApplyAlternate Group Events Coordinator
Event host job in Chicago, IL
Description & Requirements is contingent upon contract award* We are currently seeking qualified and motivated professionals interested in joining our team in support of an upcoming federal contract (pending award). This position will play a key role in delivering high-quality services to our government client and will be contingent upon contract award.
As part of this project, you will support a federally funded initiative that provides essential medical readiness services-such as exams, screenings, dental care and preventive care-to individuals in remote or underserved areas. Services are delivered through a network of providers and mobile teams, with remote coordination and scheduling. The program ensures consistent access to care across dispersed populations and contributes to broader public service goals.
Essential Duties and Responsibilities:
- Manage overall operations and performance of assigned contracts including P&L, quality and compliance with all terms and conditions along with preparing and analyzing regular performance reports.
- Manage all aspects of the customer relationship for assigned contracts ensuring effective and efficient communication along with addressing and resolving customer complaints.
- Provide leadership and direct supervision to assigned employees, including setting goals, monitoring work performance, coaching and evaluating results to ensure that objectives are met.
- Manage continual process improvement by monitoring, refining, and optimizing workflow and processes with the goal of continuously improving overall effectiveness (efficiency, productivity, and quality).
- Create an entrepreneurial work environment by involvement in developing and hiring superior talent and instilling a culture of accountability, measurability, and discipline without undue bureaucracy.
- Interpret policies, procedures, and goals of the company for subordinates.
- Participate in the development and monitoring of the operational budget related to assigned contracts.
- Work collaboratively and effectively with IT to ensure that product and service applications and technologies are optimized for contract compliance, productivity, and quality performance.
- Maintain primary responsibility for ensuring customer satisfaction, resolving compliance issues, and accountability for profit & loss with assigned contracts and lines of business.
- Act as the primary point of contact for state officials and other outside contacts for the assigned contract.
- Direct and control the activities of a broad functional area through several department managers within the company.
- Has overall control of planning, staffing, budgeting, managing expense priorities, and recommending and implementing changes to methods.
- Work on complex issues where analysis of situations or data requires an in-depth knowledge of the company.
- Participate in corporate development of methods, techniques and evaluation criteria for projects, programs, and people.
- Ensure budgets and schedules meet corporate requirements.
- Regularly interact with executives and/or major customers.
- Interactions frequently involve special skills, such as negotiating with customers or management or attempting to influence senior level leaders regarding matters of significance to the organization.
Additional Duties and Responsibilities:
- Manage all group events and coordinate the contractor's delivery of personnel, equipment, supplies, and utilities for all group events.
- Ensuring contractor personnel on-site at group events are properly trained and equipped to effectively perform their duties.
- Be available via phone while scheduled group events are scheduled.
- Notify the COR at least one week in advance of any planned absences from the office or within two hours of telephonic capability for same day (of group event) out of office.
Minimum Requirements
- Bachelor's degree in relevant field of study.
- 10+ years of relevant professional experience required.
Additional Minimum Requirements
- The Alternative Group Event Coordinator shall possess a Bachelor's Degree, at a minimum.
- The Alternative Group Event Coordinator shall have at least 5 years of recent (within the past 15 years) operations and planning experience with at least three of the five years dedicated to military healthcare.
- At least 5 years of managerial or supervisory experience required.
-Proficiency with computers including Microsoft Outlook, Word, Excel, PowerPoint and Teams required.
-Strong written/oral communication and organizational skills are required.
EEO Statement
Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.
Pay Transparency
Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.
Accommodations
Maximus provides reasonable accommodations to individuals requiring assistance during any phase of the employment process due to a disability, medical condition, or physical or mental impairment. If you require assistance at any stage of the employment process-including accessing job postings, completing assessments, or participating in interviews,-please contact People Operations at applicantaccommodations@maximus.com.
Minimum Salary
$
142,800.00
Maximum Salary
$
182,800.00
Event Staff
Event host job in Schiller Park, IL
Job Details Schiller Park, IL Seasonal Any
Event Staff
9/13/2025 - 11/09/2025
On-site Location: Thirteenth Floor Chicago: 5050 River Rd, Schiller Park, IL 60176
Step into the excitement of Thirteenth Floor Entertainment Group, the nation's leader in immersive, story-driven live events and haunted attractions. As part of our seasonal team, you'll help create unforgettable experiences that thrill and delight guests across the country-from heart-pounding haunted houses to innovative special events. With a legacy of pushing the boundaries of themed entertainment and a culture fueled by creativity, collaboration, and fun, working here means joining a passionate community that brings world-class scares and smiles to life every night. If you're ready to be part of the magic behind the screams, we want you on our team!
Job Summary
Step into the darkness and ignite your passion for thrills at one of the nation's premier haunted attractions. We're seeking energetic, dependable, and guest-focused Event Staff to help orchestrate unforgettable scares, manage crowd flow, and elevate the spine-chilling atmosphere. Join us and be part of an immersive experience where every visitor leaves exhilarated-and just a little terrified. If you're ready to bring nightmares to life and create memories that haunt forever, this is the role for you.
Key Responsibilities
Traffic Flow Management:
Guide guests seamlessly through the haunted attraction, ensuring a steady pace and preventing congestion at every twist and turn.
Orchestrate crowd movement by directing visitors to key areas such as queue lines, themed zones, and exit points, keeping the experience both thrilling and orderly.
Implement creative crowd management strategies to maintain safety and preserve the immersive atmosphere, even during peak scares.
Customer Service:
Deliver exceptional, guest-focused service by greeting visitors with enthusiasm, answering questions, and addressing concerns with professionalism.
Provide clear, engaging instructions to help guests navigate the haunt and understand attraction guidelines, setting the stage for an unforgettable experience.
Resolve guest complaints swiftly and empathetically, ensuring every visitor leaves with a positive impression-even after a good scare.
Event Operations:
Play a hands-on role in event setup and teardown, ensuring every area is meticulously prepared and maintained for maximum impact.
Collaborate closely with fellow team members to uphold the haunting ambiance and ensure all elements-from props to special effects-are running smoothly.
Safety and Security:
Remain vigilant for safety hazards or disruptions, reporting issues immediately to management to protect guests and staff.
Support security personnel in maintaining a safe, secure environment, so the only chills guests experience are from the attraction itself.
Communication:
Maintain clear, timely communication with actors, stage managers, and security staff to guarantee a seamless, suspenseful event from start to finish.
Must be 18 and over to apply to this position.
Availability: Must be available to work evenings, weekends, and peak seasonal periods with consistent attendance and punctuality.
Physical Stamina: Ability to stand, walk, run, and move quickly for extended periods in a physically demanding environment.
Environmental Comfort: Comfortable working in dark, confined, and low-visibility spaces; exposure to special effects such as strobe lights, fog machines, and loud noises.
Teamwork: Strong collaboration skills to work effectively with a diverse team of actors, technical staff, and supervisors.
Performance Skills: Ability to read guest reactions and adjust your performance style and intensity accordingly to maximize engagement and scare effectiveness.
Professionalism: Maintain a positive attitude, reliability, and respect for all team members and guests.
Thirteenth Floor Entertainment Group is an equal opportunity employer and values diversity at our company. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status in accordance with applicable federal, state, and local laws. All qualified applicants are encouraged to apply.
Event Coordinator
Event host job in South Elgin, IL
Store - CHI-SOUTH ELGIN, ILPlan, coordinate, and facilitate events (including kids birthday parties) within a Michaels store to provide a stress-free, fun, and engaging experience for guests. Deliver friendly customer service by helping customers shop at our store and find what they're looking for. Ensure all customers receive a fast and friendly checkout experience. Complete operational tasks including truck unload, merchandise duties, and maintaining store recovery standards as needed to deliver our Brand Promises.
Event Coordination
Plan and coordinate multiple events at once including children's birthday parties and other craft classes or events.
Engage with clients of all ages, from 4 to 94+, by creating an environment of fun and creativity.
Demonstrate and instruct party participants in the completion of craft projects, perform face painting and other activities.
Facilitate and implement party add-ons such as goody bags, balloons, etc. to company standards.
Communicate events with clients and store team members.
Complete administrative tasks such as answering emails, making phone calls, and completing paperwork as needed.
Adjust plans and events based on client's feedback and needs.
Create backup or emergency plans to be executed as needed.
Ensure client satisfaction for scheduled events.
Uphold the company's cleanliness and safety standards. Set up, break down, and clean before and after each event.
Customer Experience
Help customers shop, locate products, and provide them with solutions.
Provide fast and friendly check out experience.
Engage customers on benefits of Rewards program and Private Label Credit Cards and complete enrollments.
Educate customer on Voice of Customer (VOC) survey.
Assist with Omni channel processes, including Buy Online Pickup in Store (BOPIS) and Ship From Store (SFS)
Participate in the truck un-load, stocking and planogram (POGs) processes.
Complete merchandise recovery and maintenance.
Perform Store in Stock Optimization (SISO) and AD set duties as assigned.
Support shrink and safety programs
Adhere to Standard Operating Procedures (SOPs) and Company programs to ensure compliance with applicable laws and requirements; execute Company policies and standards.
Interact with others in an accepting and respectful manner; remain positive and respectful, even in difficult situations; promote commitment to the organization's vision and values; project a positive image and serve as a role model for other Team Members
Cross trained in Custom Framing selling and production.
Participate in daily store cleanliness activities including (but not limited to) sweeping, vacuuming, dusting, and maintaining cleanliness of restrooms
Other duties as assigned
Preferred Knowledge/Skills/Abilities
Preferred Type of experience the job requires
Energetic and enthusiastic and personality.
The ability to handle job stress and interact effectively with others, including guests of all ages and co-workers, are essential functions of the job.
Must have excellent people skills.
Must have experience working with children and children's events.
Must have good communication skills including written, verbal, and nonverbal communication as well as listening skills.
Must have organizational skills, interpersonal skills, and creative problem-solving skills.
Retail and/or customer service experience required
Physical Requirements
Work Environment
Ability to remain standing for long periods of time.
Ability to move throughout the store.
Regular bending, lifting, carrying, reaching, and stretching.
Lifting heavy boxes and accessing high shelves by ladder or similar equipment
If you need help performing these essential functions of your job, please contact your supervisor so that we may engage in the interactive process with you to determine if a reasonable accommodation is available.
Public retail store setting taking care of our customers; all public areas are climate controlled; some stock rooms may not be climate controlled; some outdoor work if assigned to retrieve shopping carts or while unloading trucks; Frame shop contains glass cutter and heat press; work hours include nights, weekends, and early mornings
Applicants in the U.S. must satisfy federal, state, and local legal requirements of the job.
At The Michaels Companies Inc, our purpose is to fuel the joy of creativity. As the leading creative destination in North America, we operate over 1,300 stores in 49 states and Canada and online at Michaels.com and Michaels.ca. The Michaels Companies, Inc. also owns Artistree, a manufacturer of custom and specialty framing merchandise, and MakerPlace by Michaels, a dedicated handmade goods marketplace. Founded in 1973 and headquartered in Irving, Texas, Michaels is the best place for all things creative. For more information, please visit ****************
At Michaels, we prioritize the wellbeing of our teams by providing robust benefits for both full-time and part-time Team Members. Our benefits include health insurance (medical, dental, and vision), paid time off, tuition assistance, generous employee discounts, and much more. For more information, visit mikbenefits.com.
Michaels is an Equal Opportunity Employer. We are here for all Team Members and all customers to create, innovate and be better together.
Michaels is committed to the full inclusion of all qualified individuals. In keeping with this commitment, Michaels will assure that people with disabilities are provided reasonable accommodations. Accordingly, if a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the job, and/or to receive all other benefits and privileges of employment, please contact Customer Care at ************** (1800-MICHAEL).
EEOC Know Your Rights Poster in English
EEOC Know Your Rights Poster in Spanish
EEOC Poster Optimized for Screen Readers
Federal FMLA Poster
Federal EPPAC Poster
Auto-ApplyHost-Hostess
Event host job in Schaumburg, IL
Role Description: We are looking for passionate Hosts who create a positive impression to every guest that walks in our restaurants! Responsibilities: * You love a job where you can interact with people and make their day * Teamwork is important to you. You are enthusiastic and upbeat
* A great host can work quickly, multi-task and communicate well with others
* You will be a great addition to an amazing work environment because you love to work on your feet and you realize that small things make all the difference
Qualifications:
* Ability to amaze guests with your exceptional hospitality skills
* Demonstrated Time Management excellence
Receive pay that grows along with countless career growth opportunities. Come join our team!
Event Staff At 28 Mile Distilling Company
Event host job in Highwood, IL
Job Description
28 Mile, in Highwood, IL is looking for mature, motivated individuals to join our event staff. Hours vary with each event and range 2pm-2am on Fridays and Saturdays. Additional opportunities available Wed/Thurs/Sun based on event bookings. Are you looking for a side hustle or thinking about making a change? Are you able to setup a room, manage floor layouts, set tables, host events? Are you willing to jump behind the bar, clear a table or greet guests. If you are motivated to make the customer's experience the best it can be and make money doing it, this may be the opportunity for you.
Hourly Base + Tips
Responsibilities
Greet visitors and make them feel at home
Answer any questions visitors may have and provide suggestions as needed
Maintain a clean and safe environment for colleagues and visitors
Respond to all complaints in a friendly and professional manner
Qualifications
Friendly attitude even when dealing with disgruntled colleagues and clientele
Highly adaptable to various situations and visitor needs
Ability to problem solve quickly and find effective solutions to issues that arise
Possess a positive attitude and ethics which support our values and culture
We are looking forward to reading your application.
Able to lift 50 lbs.
Must have reliable transportation
Willing to work late on the weekends
By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply.
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Event Coordinator (Part-Time)
Event host job in Channahon, IL
Who We Are: We believe a workplace food program is something employees should love and look forward to every day. Powered by technology and a network of over 2,000 restaurants, Fooda feeds hungry people at work through our ongoing food programs located within companies and office buildings. Every day, each Fooda location is served by a different restaurant that comes onsite and serves fresh lunch from their chef's unique menu. Fooda operates in over 20 major US cities and continues its expansion across the United States. Eight out of ten employees believe Fooda is one of their company's top perks.
Fooda is currently recruiting for a part time Event Coordinator in our Chicago market. This is an excellent opportunity for candidates with a hospitality or events background who are eager to learn about food service, work with great customers, and support a broad network of excellent local restaurants.
What You'll Be Doing
* Support Fooda events in a variety of capacities, including: being onsite to set-up, tear down, clean equipment and site areas, problem-solve, and ensure high quality set-up and customer experience
* Gain competency with Fooda's technology and standard operations procedures
* Problem-solve for issues such as incorrect orders, late deliveries, late restaurant arrivals, or incorrect email communication
* Troubleshoot technical issues with point-of-sale (POS) system, onsite technology, and TV menu boards
* Conduct onsite Fooda promotions and mobile app coaching
* Provide real-time onsite customer service to resolve issues promptly directly with the consumer
* Facilitate audits of restaurant event set-up to ensure consistency and high quality
* Escalate issues to Operations Manager when necessary to keep them informed or help problem solve
* Critical hours are over lunch Monday - Friday (9:30 am - 2 pm) but responsibilities may span 8am-4pm, depending on the market and need
Who You Are:
* You love building relationships with customers and enjoy customer service
* You are friendly, high energy and love interacting with other people
* You are savvy with technology and will be comfortable in a fast-paced start-up
* You are resourceful, exhibit grace under pressure, and know you're capable of finding solutions
* You are a strong communicator and self-starter
* You are organized and detail oriented. Type-A personality is a plus!
* You're someone who knows the local territory and gets around efficiently in your own car
* You're looking for a steady part-time job (between 5 - 25 hours per week) during regular business hours and value flexibility
* Prior catering or serving experience strongly preferred
What We'll Hook You Up With:
* Competitive wages $20/hr
* 401k Retirement Savings Plan with company match
* Long-term opportunities for advancement within Fooda
* Networking opportunities for work or career with local restaurants
* A fulfilling, challenging work experience and free food!
Must be authorized to work in the United States on a full-time basis. No phone calls or recruiters please.
Freelance In Person Event Host- Chicago, IL
Event host job in Chicago, IL
Job Description
Visit.org is looking for a passionate and ambitious Freelance In-Person Event Host in Chicago, ILto join our Events team on a contract basis. The Event Host will facilitate interactive social impact experiences for our corporate partner on location for in-person event(s). This is an opportunity for an individual with stage experience who finds comfort in front of a crowd and wants to contribute their skills to positively impact local communities around the world. The right candidate will be based in Chicago, IL, and have corporate event experience, entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to come in and be a builder in a start-up tech environment.
What Motivates Us
There is room for everyone! We empower each other to innovate and create processes that use technology to generate meaningful, lasting change. We enjoy the challenge of finding solutions to problems that are not a way around it but through it. We're driven by the opportunity to help enterprises and their employees around the world to contribute to their communities.
About Visit.org:
Visit.org is an enterprise SaaS company delivering purpose for a more engaged workforce. With its proprietary content across 90+ countries, Visit.org is providing the infrastructure and content for purpose-driven employee and client engagement. Some of our customers include Colgate, ADP, IBM, Adobe, Twitch, Nielsen, and others.
Role & Responsibilities:
Be the host for a fun, engaging, team building, social impact activities, experiences and events that support a great cause
Welcome, engage, and inspire participants while supporting nonprofits in facilitating the in-person event
Requirements
Qualifications:
Fluent in English
Based in Chicago, IL
Availability to work on a contract per event basis
Comfortable interacting with groups of people as well as one on one as they keep the events flowing and the participants engaged
Easy conversationalists with lots of energy, charismatic personality, and a sense of fun
Background in acting, comedy, improv or similar profession that requires engaging and interacting with an audience is a bonus and not required
Experience with group facilitation and managing group dynamics
High energy and a positive attitude
Quick thinker-sometimes during events, things go wrong; you can problem-solve on the fly
Extremely comfortable with and enjoys public speaking
Excellent customer service and presentation skills
Benefits
This is an on location, in person , per event contract role in Chicago, IL. This role is open only to those candidates already based in Chicago, IL. No relocation packages are offered at this time.
Event Coordinator
Event host job in Chicago, IL
Job DescriptionEvent Coordinator About the Company:
We are a highly motivated bunch who seek to create a space where you know you are going to have a good time. We are known for our art-inspired spaces that are great for social gatherings. Our restaurants are wall to wall with lights, murals, and vignettes.
We are the marinara-muddled minds behind Happy Camper, Homeslice, and Paradise Park restaurants. Our brand is glued together by our company culture. A common thread we share is paying a distinct amount of attention to detail in creating this atmosphere. Currently, we are looking for other team members who would like to grow their careers within the hospitality industry.
This job post is for someone who may be looking for something more unconventional than a downtown office and who values building the customer experience from the ground up. The ideal candidate wants something more than a cubical and to really enjoy their work environment and the people they work with. With a restaurant group expanding as rapidly as we have, we need someone who is self-motivated and willing to take initiative.
Job Summary:
Happy Camper is looking for an Events Coordinator to join our team! This is a position that is tasked with the booking, planning and coordinating of all Happy Hospitality restaurant events. The successful candidate will take on a key leadership role in a dynamic and fast-paced hospitality company. You'll be the point of contact for our events department and work closely with the General Manager, Director of Operations, and the Chief Operating Officer. The role provides an opportunity to grow and develop in an organization with a mission that has real positive social impact, in addition to aggressive business goals.
Casual dress code. A work environment where employees can feel relaxed and able to focus on tasks.
Creative work environment. This place is packed with energy, creativity, and outbursts of hilarity. We also settle in and get a lot done in an open and collaborative, but focused environment.
We are looking to hire soon. We look forward to hearing from you and what you do. Make sure your application includes: A resume and a cover letter or samples from your portfolio of work (example: Food Photography).
Duties/Responsibilities:
Will assist in coordinating all organizational aspects of events for Happy Hospitality including Happy Camper, Paradise Park and Homeslice.
Promptly respond, manage and maintain communication to all location event inquiries with potential clients
Identify qualifying business potential, closing business sales, overcoming objections, negotiating, upselling and understanding the client's needs
Handle contracts, negotiations, create invoices with deposits and final payment of events including account reconciliations as needed
Ensures that events meet legal, safety, and health requirements and regulations
Create a proposal with floorplans, custom menus and general event outlines to present to clients
Coordinate and complete Banquet Event Orders (BEOs) and update BEOs as needed
Communicate BEOs on a regular basis with FOH and BOH management teams
Work with management team to ensure proper scheduling of staff for events
Review menu and beverage selections with GM and Kitchen Manager to ensure food and beverage are ordered
Communicate effectively with team to ensure, equipment (such as Audio Visual, power cords, etc.), dinnerware and glassware are available for the event and that the setup of spaces are communicated accordingly as well
Develop new client relationships and strengthen existing partnerships
Ability to maintain confidential and meticulous customer files
Uphold high standards of professionalism and communication
Perform other duties as assigned
Required Skills/Abilities:
Excellent management and supervisory skills
Excellent written and verbal communication skills
Excellent organizational and time management skills
Proficient in Microsoft Office Suite or similar software
Excellent verbal and written communication skills
Excellent organizational skills and attention to detail
Knowledge of Hospitality and Events
Understanding written sentences and paragraphs in work related documents
Strong motivational and leadership skills
Ability to work under tight deadlines and prioritize responsibilities
Ability to handle and maintain confidential information
Desirable:
Previous restaurant or hospitality experience
Previous experience using event platforms
Previous sales experience
Familiarity with reservation and booking platforms (i.e. Open Table)
Required Leadership Skills/Values:
Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Decision Making and Problem Solving: Able to identify and analyze program and system problems while offering alternative solutions. Responds well to feedback and takes appropriate actions.
Professionalism: Displays enthusiasm, dedication, and interest regarding position responsibilities and duties. Expresses willingness to undertake projects, supports organizational goals and endeavors, and demonstrates flexibility in response to changing circumstances. Maintains professionalism in all aspects of job duties.
Time Management and Initiative: Works with minimal supervision and effectively completes tasks when direction is given.
Mathematical Reasoning: The ability to choose the right mathematical methods or formulas to solve a problem.
Oral Expression: The ability to communicate information and ideas in speaking so others will understand.
Oral Comprehension: The ability to listen to and understand information and ideas presented through spoken words and sentences.
Problem Sensitivity: The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
Required Years of Experience
1-2 years
Physical Demands & Work Environment
Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Must be able to access and navigate each department at the organization's facilities.
Schedule:
Day shift, Night Shift, Weekends, Holidays
On call
Compensation Details
Compensation: $50-60,000 Salary with Commission
Company Benefits & Perks: Health Insurance, Dental Insurance, Vision Insurance, Paid Time Off, Dining Discounts
Department: Events
Reports to: Events Manager, General Manager, Director of Operations and COO
Status: Salary
FLSA Code: Exempt
Location: Chicago
Happy Camper is an equal opportunity employer. We value diversity in gender, race, ethnicity, sexual orientation, gender identity, disability, religion, age, veteran status, life experiences and ideas. We are committed to providing equal employment opportunities and strive to provide an inclusive culture that embraces diversity.
Must be eligible to legally work in the United States.
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