Event manager jobs in Toms River, NJ - 54 jobs

At MJH Life Sciences our success is measured by your success! If you set your standards high and want to contribute to a winning team, we'll provide you with every opportunity to help grow our company and your career. Our associates come from all backgrounds, sharing one key quality: determination to succeed. We value being Service Focused, having a Passion for Winning, Innovation, Respect, Integrity, and Teamwork. Nothing means more to us than hiring people with these attributes. If you believe you're right for the job, this is the place to prove it! At MJH Life Sciences, our success is measured by your success! If you set your standards high and want to contribute to a winning team, we'll provide you with every opportunity to help grow our company and your career. Our associates come from all backgrounds, sharing one key quality: determination to succeed. We value being Service Focused, having a Passion for Winning, Innovation, Respect, Integrity, and Teamwork. Nothing means more to us than hiring people with these attributes. If you believe you're right for the job, this is the place to prove it! The Associate Event Manager plays an essential role in supporting the planning and execution of conferences, meetings, and live/virtual events across MJH Life Sciences' portfolio. This individual is responsible for handling logistics, coordinating vendors, managing timelines, and ensuring seamless communication across internal teams and external stakeholders. The Event Coordinator contributes to creating impactful experiences that reflect the company's commitment to excellence and innovation in healthcare communications. What You'll Do Assist in the planning and delivery of events from concept through completion. Coordinate logistics including travel, housing, audiovisual, catering, shipping, and signage. Support event registration, attendee communications, and on-site operations. Liaise with vendors, venues, and partners to confirm details and maintain service standards. Track project timelines, deadlines, and deliverables to ensure on-time execution. Collaborate with internal teams (marketing, editorial, project management, and sales) to align event objectives. Maintain accurate event documentation, budgets, and reports. Provide on-site event support, ensuring seamless operations and a positive attendee experience. Assist with post-event evaluation and reporting to identify successes and opportunities for improvement. What Sets You Apart Education: Bachelor's degree in Event Management, Communications, Marketing, or related field preferred. Experience: 1-3 years of event coordination or logistics experience; healthcare, life sciences, or media industry experience a plus. Skills: Strong organizational and time management abilities. Excellent written and verbal communication skills. Ability to handle multiple projects in a fast-paced environment. Detail-oriented with strong problem-solving skills. Team player with a positive, proactive approach. Proficiency in Microsoft Office Suite; familiarity with event management software a plus. Location Travel - up to 25% for event management Hybrid role based in Cranbury, NJ MJH Life Sciences provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. All employees of MJH Life Sciences are employed “At Will.” This means that either the employee or the Company is free to end the employment relationship at any time, for any reason, with or without cause and with or without notice.

Job Description Impact XM creates immersive experiences for both virtual and in-person events. We're seeking an Event Manager, Congress, Meetings & Events - Life Sciences to join our growing team. In this role, you'll play a key part in planning and delivering high-impact meetings, congress activations, and special events for our Healthcare and Pharmaceutical clients. If you thrive in a fast-paced environment, love building relationships, and have a passion for exceptional event execution-this role is for you. What You'll Do Serve as the primary liaison between suppliers and internal teams to coordinate meetings, events, training sessions, and conference hospitality suites. Research, evaluate, negotiate, and maintain strong relationships with preferred vendors. Develop proposals, cost estimates, and event budgets; track financials and provide reporting for individual events and annual program spend. Maintain and manage budgets throughout pre-planning, onsite execution, and post-show reconciliation. Lead the venue and meeting/event site selection process. Negotiate hotel, lodging, and meeting space rental contracts to meet approved budgets. Oversee schedules, materials, and services for multiple meetings and conventions for recurring clients. Coordinate event registration, payment processes, promotions, invitations, and sponsorship activities. Partner closely with client representatives and Impact XM planners to determine event logistics-attendance, housing, meeting space, catering, schedules, and payment arrangements. Work with convention management teams, housing bureaus, hotels, and other partners to secure and manage room blocks, registration, badging, and onsite support services (F&B, AV, etc.). Oversee attendee communications, including email updates, convention information packets, and final housing/registration reports. Manage onsite housing, registration, and badge distribution during events. Oversee payment processes, including master billing, credit card use, and client-direct payments. Travel to onsite event locations as needed. What You Bring Bachelor's degree and 2+ years of experience in event, congress, trade show, or convention planning; housing bureau experience is a plus. A passion for working with people and delivering exceptional customer service. Strong attention to detail with excellent organizational and follow-up skills. Outstanding verbal and written communication skills-able to present effectively, create clear proposals, and maintain accurate documentation. Ability to juggle multiple projects, manage tight deadlines, and adapt quickly. Experience within an event marketing or creative solutions agency preferred. Entrepreneurial mindset-independent, resourceful, and solutions-oriented. Flexible, open-minded, and highly collaborative. Ability to build rapport quickly with clients and partners. Strong business sense and problem-solving abilities. Proficiency in Microsoft Office. About Impact XM Impact XM is a global event and experiential marketing agency that empowers brands to power business. From events, exhibits and environments to digital engagements and consumer activations, we create experiences that connect brands and consumers in a meaningful way. This ensures we live up to our name by making a positive impact on people's lives and our clients' business. OUR BRAND - What We Believe Passion is Paramount - We love what we do, take pride in doing it and celebrate what we accomplish. ABC Always Be CURIOUS - We explore the possibilities, discover innovative solutions, and learn from experience. We>Me Collaboration and transparent communication creates our best work. Trust is Earned - We are defined by our actions and held accountable to our co-workers, clients, and outcomes. Respect is Given - We understand, acknowledge, and appreciate the perspective and actions of others. Safety Message We want to ensure your safety and protect you from potential scams. Recently, there have been fraudulent job postings circulating online that impersonate Impact XM. These scams aim to deceive unsuspecting applicants by offering nonexistent positions and requesting personal information or upfront fees. Remember that our company does not endorse any job postings outside our official job channels. All of our open jobs can be found and applied to on our official careers site . If one of our team members is reaching out to you regarding a role it would come from an email alias ending *****************. If you encounter a suspicious offer, report it through the job platform on which you found it or report email as spam.

About the Team: The Event Audience & Operations team is a strategic partner and resource for the Wall Street Journal Leadership Institute and WSJ Events marketing and sales teams who are responsible for recruiting and retaining c-level and senior executives to the world's foremost influential business memberships and events. We equip ambitious professionals with the essential intelligence, events and tools they need to better lead their industries, grow their businesses and advance their careers. We provide highly specialized services that build on the power of our journalism, the insight of our analysis, the ambition of our audience and the continuity of community. About the Role Reporting to the Associate Director, Data & Audience, the role of the manager is to oversee the data management systems, project prioritization and delivery, and other critical audience development tasks for the WSJ Leadership Institute and live journalism events. This position will be focused on delivering best-in-class tools, data, processes, and systems, and will work closely with the DJ Engineering & IT teams to improve technology, analytics and efficiency in support of all lead generation, platform management and prospect reporting and analysis initiatives across the WSJ Leadership Institute membership business. You Will: + Manage the project research queue and ensure delivery of quality prospect data for membership lead generation campaigns + Own the updates and maintenance process for key datasets, with an emphasis on Fortune 500 and competitive communities data + Be the point of contact for database platform integrations, overseeing and maintaining existing integrations and making recommendations for improvements, and project managing your recommendations through to implementation + Work closely with the Associate Director to build out reporting solutions, making recommendations on strategy based on observations and analysis. + Own training documentation and educational sessions ensuring the team is well versed and comfortable submitting data requests + Take the initiative to identify and solve complex business problems, asking questions and owning the project from the ground up. + Provide back up support for key business systems and platforms inclusive of AirTable, Cvent, Splash and Salesforce in support of Membership initiatives. You Have: + 3-5 years of CRM, marketing/database automation and event management systems experience and project management; marketing experience a plus + An expert user on at least one industry leading CRM, marketing automation or event management system + The technical aptitude to master new SaaS systems quickly + Experience working with technology teams on implementation, migration of systems, new features or troubleshooting issues + Understands how to use automation to improve productivity and optimization + Proven ability to multi-task and adhere to tight deadlines in a fast paced, collaborative environment + Proven ability to work with multiple stakeholders across the business + Detailed oriented, with excellent written and oral communications skills + Ability to simplify and create focus amongst a complex organization and team + Strong leadership, diplomatic and problem solving skills + Must be entrepreneurial and self-starter with the ability to fully own and drive projects forward. + Ability to think strategically and execute methodically + Strong proficiency with Google Product Suite, Google Tag Manager and MS Office Suite, including Excel + Bachelor's Degree in appropriate field of study (Preferred) Our Benefits + Comprehensive Healthcare Plans + Paid Time Off + Retirement Plans + Comprehensive Medical, Dental and Vision Insurance Plans + Education Benefits + Paid Maternity and Paternity Leave + Family Care Benefits + Commuter Transit Program + Subscription Discounts + Employee Referral Program Learn more about all our US benefits Reasonable accommodation: Dow Jones, Making Careers Newsworthy - We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. EEO/Disabled/Vets. Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, email us at *******************************. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates. Business Area: Dow Jones - Marketing Job Category: Marketing & Product Management Union Status: Non-Union role Pay Range: $95,000 - $120,000 We recognize that attracting the best talent is key to our strategy and success as a company.As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates.The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, location, technical and communication skills, and other factors that may prove relevant during the interview process. Pay-for-performance is a key element in our strategy to attract, engage, and motivate talented people to do their best work. Similarly to salary, for bonus eligible roles, targets are set based on a variety of factors including competitive market practice. For benefits eligible roles, in addition to cash compensation, the company provides a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce.. Since 1882, Dow Jones has been finding new ways to bring information to the world's top business entities. Beginning as a niche news agency in an obscure Wall Street basement, Dow Jones has grown to be a worldwide news and information powerhouse, with prestigious brands including The Wall Street Journal, Dow Jones Newswires, Factiva, Barron's, MarketWatch and Financial News. This longevity and success is due to a relentless pursuit of accuracy, depth and innovation, enhanced by the wisdom of past experience and a solid grasp on the future ahead. More than its individual brands, Dow Jones is a modern gateway to intelligence, with innovative technology, advanced data feeds, integrated solutions, expert research, award-winning journalism and customizable apps and delivery systems to bring the information that matters most to customers, when and where they need it, every day. Req ID: 50235

We are currently seeking an experienced Estimator with proficiency in CCC and Mitchell systems to join our team. This position is production-focused, involving collaboration with technicians, fellow estimators, and insurance adjusters. The primary responsibilities include writing supplements post-teardowns, negotiating repair estimates with insurance companies, checking and coordinating with our parts team in the body shop. While minimal customer contact is expected, effective communication skills are essential. Key Responsibilities: 1. Write supplements in collaboration with technicians after vehicle teardowns. 2. Negotiate repair estimates with insurance companies. 3. Collaborate with the parts team in the body shop to ensure smooth operations. 4. Utilize repair processes and P pages effectively. 5. Maintain clear and concise communication with the team. 6. Ensure compliance with I-CAR certifications and familiarity with ROME management software is a plus. Qualifications: Proven experience as an Estimator in a collision center. Proficient in CCC and Mitchell systems. Knowledge of repair processes and P pages. Effective communication and negotiation skills. I-CAR certifications are advantageous. Familiarity with ROME management software is a plus. Benefits: We offer a comprehensive benefits package, including competitive salary based on experience, a great working environment, and the opportunity to join one of South Jersey's largest dealership collision centers.

General description The Development/Events Coordinator supports the SVP, Development and Special Events Manager by providing clerical and administrative assistance to ensure departmental efficiency, while also enhancing brand visibility, community engagement, and operational excellence in development activities. This role focuses on data management, donor communication coordination, event preparation, and cultivating grassroots philanthropic relationships to build a strong pipeline for future giving. Duties and Responsibilities Database and CRM Management Enter donor data, research findings, and communications into the CRM system in a timely manner, ensuring that the database remains up to date and accurate Support the configuration and maintenance of fundraising tools and the website to ensure seamless operation of development and event activities. Gather feedback and suggest improvements for internal and external fundraising processes. Prepare donor data reports regularly to assist SVP, Development in identifying trends, tracking goal progress, and providing insights to inform future fundraising strategies. Development Assist with identifying and researching potential small-gift donors ($10,000 and below), including event volunteers, corporations, and individuals. Collaborate with the SVP, Development to help implement donor-centered programming aimed at: Inspiring individuals and communities to engage in grassroots, peer-to-peer fundraisers for FRN. Enhancing attendance and participation in fundraising campaigns, events, and special giving days, both in-person and online. Increasing public awareness of FRN's mission and its three entities. Support the SVP, Development in executing moves management strategies to encourage future increased giving from small-level donors. Assist with the implementation of annual and holiday-specific fundraising campaigns, including direct mail efforts. Work with the SVP, Development to develop stewardship plans, communication strategies, and segmented communication plans to engage small-level donors. Coordinate with leadership and finance teams to prepare and send automated and personalized thank-you letters and acknowledgments promptly. Ensure that all donor communications and fundraising activities are compliant with applicable privacy and security laws. Events Assist the Special Events Manager with sponsorship prospecting and outreach. Ensure that all event-related communications are coordinated, professional, and reflect FRN's brand voice. Support the Special Events Manager in planning and executing all internal and external activities related to fundraising events. This includes assisting with coordination among community partners, vendors, volunteers, and staff. Complete event contracts and requests, submit online sponsorship applications, and respond to inquiries about upcoming events as directed by the Special Events Manager. Provide logistical and on-site support for fundraising events, including setup, registration, and cleanup. Maintain accurate records for events and related activities. Perform additional clerical duties as assigned by the Special Events Manager and/or SVP, Development Qualifications Qualifications (Experience, Knowledge, Skills) Required: Proficiency in Blackbaud Fundraising software 3-4 years of work experience with a good understanding of database management, reporting and analytics Bachelor's of Arts degree or equivalent Excellent working knowledge of Microsoft Outlook, Excel, Word. Self-motivated. Ability to work independently and in a team environment. Excellent verbal and written communications and organizational skills. Ability to prioritize and meet tight deadlines and work in a fast-paced environment. Attention to detail

Job Description Do you love bringing events to life and creating unforgettable guest experiences? Are you at your best when you're juggling details, staying organized, and keeping everyone smiling? Ready to turn your passion for hospitality into a full-time career with a growing local restaurant? We're Old Town Bar LLC, and we're excited to welcome a passionate Restaurant Event Coordinator to our restaurant in Bordentown, NJ! If you love creating memorable experiences and bringing events to life, this is your chance to shine. Apply today and put your event planning talents to work with a fun, fast-paced, and community-focused team! HERE'S THE DEAL: Pay: $19.00-$22.00 per hour Schedule: Full-time, Monday-Friday (7 am-4 pm, 8 am-5 pm, or 9 am-5 pm) YOU'LL THRIVE IF YOU ENJOY: Planning and executing unforgettable events that wow guests and strengthen community connections Coordinating food truck outings and managing event logistics from start to finish Collaborating with vendors, clients, and our in-house team to bring creative visions to life Promoting event spaces and supporting marketing efforts to boost bookings LET'S TALK BENEFITS FIRST: Competitive hourly pay Consistent full-time schedule Supportive, team-oriented culture Opportunities to showcase creativity and grow your event planning career YOU MIGHT BE A MATCH IF YOU: Have 2+ years of event planning experience Excel at budgeting, project management, and problem-solving Communicate clearly and thrive in fast-paced environments Have familiarity with event management software (a plus!) HERE'S A GLIMPSE OF US: Located on historic Farnsworth Avenue, Old Town Pub blends local history with modern flair. Once known as The Farnsworth House, we underwent a major renovation in 2017 and have since become a go-to destination for fine and casual dining. With multiple bars, private event spaces, and a vibrant atmosphere, we're proud to serve creative cocktails, craft beers from our 50-tap system, and deliciously crafted dishes. We're passionate about hospitality, community, and creating experiences guests never forget. Apply now! No stress - our initial application is easy and mobile-friendly. Join a team that lives for good times, exceptional service, and unforgettable food. Let's make amazing events happen together!

Join Our Planning & Sales Team as an Event Planner / Sales Support At The Palace at Somerset Park, we are proud to be one of New Jersey's most prestigious and award-winning wedding and event venues. Located on 30 acres of beautifully landscaped grounds, The Palace has been featured on top platforms including The Knot , WeddingWire , Manhattan Bride , and New Jersey Bride Magazine , and is consistently ranked among the top venues in the state. We are currently seeking a detail-oriented and client-focused Event Planner / Sales Support professional to join our dynamic planning and events team. This role offers the opportunity to support both the planning and sales departments in delivering flawless, high-end events that exceed client expectations. Why Join The Palace Team? Work in a high-profile, luxury venue with a reputation for excellence Play an essential role in creating unforgettable events for weddings, galas, and corporate functions Enjoy a collaborative and fast-paced team environment where your organizational talents shine Benefits Complimentary meals during shifts Medical, dental, and vision insurance Life insurance coverage Paid time off (PTO) 401(k) retirement savings plan Who Should Apply? Event planners or sales professionals with a passion for hospitality and client service Organized multitaskers who thrive in a fast-paced, detail-driven environment Professionals looking to grow within a premier events venue Candidates with experience in CRM systems and event coordination Be part of something extraordinary. Help bring client visions to life at one of New Jersey's most celebrated venues. Apply today and take your event planning and sales career to the next level at The Palace at Somerset Park. Job Title: Event Planner / Sales Support Company: The Palace at Somerset Park Reports To: Director of Sales and Events Pay Range: $50,000 - $60,000 per year (based on experience + monthly paid commission) Job Type: Full-Time Location: On-site - Somerset, NJ 08873 Job Description The Event Planner / Sales Support is a key liaison between clients and internal departments to ensure the successful planning and execution of weddings, social events, and corporate functions. This role involves both event coordination and administrative sales support, contributing directly to client satisfaction and overall event excellence. Responsibilities Collaborate directly with clients to plan all aspects of their events Create Banquet Event Orders (BEOs), floor plans, timelines, and finalize event details Schedule and conduct planning meetings, site tours, food tastings, and walkthroughs Collect deposits, issue invoices, and maintain accurate client records Communicate event details clearly to operational teams for seamless execution Review and sell event upgrades and enhancements Support Sales Managers with daily administrative tasks and CRM updates Manage incoming client inquiries and maintain positive relationships Generate regular sales and event reports using systems such as Caterease Ensure timely and professional communication throughout the client lifecycle Skills Excellent organization and time management skills Exceptional attention to detail and follow-through Strong verbal and written communication abilities Proficiency in Microsoft Word, Excel, and Outlook Familiarity with event management systems (e.g., Caterease) is a plus Ability to manage multiple clients and priorities simultaneously Customer-focused mindset with a drive for service excellence Keys to Success Focus on the Client - Provide a warm, attentive, and proactive planning experience Be Detail-Oriented - Ensure every element of the event is accurate and guest-ready Collaborate Effectively - Maintain clear communication with internal departments Own Your Role - Take responsibility for timelines, updates, and outcomes Stay Organized - Juggle multiple projects without losing track of deadlines Adapt Quickly - Adjust to client needs and operational changes with ease Think Ahead - Anticipate potential issues and prepare solutions Physical Demands Ability to sit, stand, walk, and work on a computer for extended periods Occasional lifting of light items such as décor samples, files, or presentation materials Ability to communicate clearly in a busy office and event setting If you're ready to help create extraordinary experiences and grow your career in the event industry, we invite you to apply today.

Stateside Brands is a rapidly growing spirits company dedicated to crafting premium-quality beverages- Surfside Iced Teas and Lemonades, Stateside Vodka, and Stateside Vodka Sodas. With a focus on innovation and quality, we take pride in our diverse portfolio of products that reflect our commitment to excellence. Job Summary As the Events Coordinator, you will play a pivotal role in evaluating and managing promotional activations in collaboration with distributors. This coordinator will be responsible for assessing fit, maximizing brand impact, and ensuring seamless execution. This includes overseeing logistics, marketing, event preparation, and working cross-functionally with the sales and marketing teams to schedule and manage at least one event per week, ensuring all aspects of the event run smoothly and successfully. This Event Coordinator will cover all of New Jersey with a focus on the South Jersey area. Key Responsibilities Evaluate events that maximize Stateside Brands' exposure to potential consumers across a designated market. Routinely schedule and coordinate both internal and external events, including event logistics, staffing, marketing, and preparation. Work as a liaison and primary point of contact between our sales team and our promo agency. Foster strong partnerships with local promotional organizations for event collaboration. Manage the organization and aesthetics of table design for all local promo tastings. Pull Exposition Permits for each necessary event and ensure compliance with all associated regulations. Coordinate donation boxes and events for charities, organizations, and public requests. Conduct post-event activities, such as data collection, analysis, and reporting. Collaborate with HQ and distributors, who handle contracts and budgets, to ensure events are properly supported and executed. Required Qualifications: High School Diploma or GED. Must be at least 21 years of age. 2+ years of experience in event management, event planning, or related field. Strong organizational and communication skills. Ability to manage multiple tasks and deadlines effectively. Willingness to travel and work flexible hours, including evenings and weekends. Ability to obtain required certifications upon employment. Preferred Qualifications: Bachelor's degree in Hospitality Management, Advertising, Business Management, Marketing, or related field. Knowledge of the spirits industry or related field, including the 3-tier system for adult beverages. 1+ years of Brand Ambassador experience. Military experience is a plus. Compensation Estimated Base Salary Range: $55,000-$60,000 USD. Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, and qualifications. The salary range refers to base salary only and is not inclusive of the total compensation package. Stateside Brands is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender, genetic information, national origin, disability, uniform service, veteran status, age, or any other classification protected by Federal, state, or local law. Stateside Brands is also a military-friendly company and values military community talent, including veterans, National Guard and Reserve members, and military spouses.

Job Description Association Headquarters is seeking to build a pipeline of highly motivated and detailed oriented Meeting Managers that has extensive experience with planning, coordinating and executing all activities related to meetings, special events, board and committee meetings, including hotel selection & accommodations, budget preparation, contract negotiations, audiovisual, and air/ground transportation for meetings of up to 1000 participants. The Meeting Manager is responsible for organizing the program, logistics, and registration information for events, including meetings, education courses, and webinars. He/she works closely with volunteer planning committees, internal departments, venues, and vendors to meet the objectives of each meeting. APPLICATION INSTRUCTIONS To be considered for this position, the online application must be submitted, along with an updated resume. All applicable fields on the application are required. Essential Duties and Responsibilities Meeting Planning Prepare draft budgets for meetings based on venue costs, event schedule, and historical performance Assist meeting committees with budgeting and planning by providing historical data and recommendations Compile and maintain a meeting preparation calendar for meeting committees and staff, showing tasks, responsibilities, and deadlines Meet deadlines on individual meeting planning timeline Initiate the bid process, send Request for Proposals and finalize contracts of all meeting contractors, including audiovisual, exhibition services, transportation, photography, and all off-site venues Prepare comprehensive post-meeting reports on hotel data, income, and expenses, and quantitative and qualitative lessons learned. Provide relevant data for Meeting Chair's report to the Board Respond to member requests for information on meetings, sponsorship, exhibits, partnering, and other membership activities Primary contact for meeting venues in planning and on-site management of meetings and education programs Work closely with volunteer planning committees and speakers Manage online proposal system Facilitate the use of the proposal system by the program selection committee Coordinate speaker communications Schedule sessions in contracted meeting space Track and communicate program and speaker changes Promotion Assist meeting chairs in developing promotional plans by providing advice, historical data, and other research as necessary Facilitate creation and distribution of promotional meeting publications Arrange distribution and coordinate outreach to non-members Perform other activities as required. Meeting Execution Coordinate vendor selection, communication, and contract oversight for AV, decorators, and other vendors Coordinate off-site venue selection, contract negotiation, and contract oversight Manage meetings and events on-site Plan menus, room sets, and audiovisual Work with the Industry Relations department to coordinate exhibits, partnering, and sponsorship programs Plan flow on-site, including registration, signage, breakouts, etc. Create comprehensive staging guides for each meeting and event Oversee on-site meeting operations, including coordination of meeting volunteers and staff responsibilities. Serve as liaison with hotel contacts to ensure a quality experience for all meeting attendees Work closely with Meeting Chair and Arrangements Chair to implement on-site and off-site logistics Identify ways to improve meeting delivery consistent with professional meeting best practices Administrative Monitor meeting budgets and update meeting chair and executive management on significant budget variances. Assist meeting committees with budgeting and planning by providing historical data and advice upon request Direct Meeting Coordinator on: Providing timely and accurate meeting status reports Manage registrations for all meetings and events Ensure the website is current and accurate for all meetings Follow and update meetings manual What You'll Bring to the Table - Education, Experience, and Required Proficiencies - At least 10 years' related association and meeting planning experience - Bachelor's degree (or equivalent experience) - CMP preferred What we offer - Employee Company Benefits Hybrid / Flexible work schedules available Medical, Dental, and Vision Company paid basic life insurance, short-term, and long-term disability Voluntary Life Insurance - Employee Paid AFLAC available Paid Time Off (PTO) accrual and Paid holidays 401k retirement plan available On-site Fitness Center, open 24/7 Gym reimbursement program Training and Development opportunities What sets us apart Named Best Place to Work by Philadelphia Business Journal 9 Times - based on a survey conducted of our employees Industry Leader - Most credentialed AMC and the 1st AMC to be Customer Service Certified by the Customer Service Institute of America Who is AH? AH is a professional services firm that specializes in helping non-profit organizations achieve their mission, create value, and advance their causes, industries, and professions. We have four main divisions within AH - a full-service Association Management Company; a Marketing and Communications Agency (MarCom); a Meetings & Events Management Team; and a division that focuses on other custom solutions such as strategic planning, website builds, database integrations, accounting services, staff recruitment, credentialing management, public affairs and lobbying, and growing non-dues revenue. Our Diversity, Equity, & Inclusion Statement Association Headquarters is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to the following; race, creed, color, national origin, nationality, ethnicity, ancestry, age, sex (including pregnancy), family status, marital/civil union status, religion, domestic partnership status, affectional or sexual orientation, gender identity and expression, atypical hereditary cellular or blood trait, genetic information, liability for military service, and mental or physical disability (including perceived disability, and AIDS and HIV status), language, national origin, political affiliation, socio-economic status, and other characteristics that make our employees unique. For more information, visit associationheadquarters.com, connect with AH on Facebook on YouTube and follow on Twitter. Job Posted by ApplicantPro

Job DescriptionSalary: $20 -$22 J-Dogs Catering & Amusements is a full-service event, amusement, and catering company. We are looking for an individual to join our growing team as a Sales & Events Coordinator. We are seeking individuals who are interested in an entry level full-time position and those who are motivated, outgoing, and able to work independently in a fast-paced environment. Training on our unique industry and event offerings will be provided. Responsibilities will include: Receiving and responding to incoming phone calls and email requests for detailed information, availability, and pricing on our inventory of rental items, catering, and staffed event services. Prepare and maintain proposals, invoices, and contracts for prospective and returning clients. Coordinate all event logistics and details including arrival times, volunteer management, set-up and breakdown specifications, etc. Effectively communicate event expectations and client needs to managers and event leads. Collaborate with third-party vendors and sub-contractors to reserve necessary equipment or entertainment for upcoming events. Ensure payments for events are received to be processed in a timely manner. Assist with office organization, filing, data entry, directing phone calls, etc. Additional requirements: Professional verbal and written communication skills. Must be proficient in general computer knowledge. Strong customer service skills and ability to create a collaborative work environment. Attention to detail and excellent organizational skills.

WHO (Event Contractors) If you value: FLEXIBILITY - Events typically take place during the weekends (which may include Thursday or Friday set up days.) As an independent contractor, you set your schedule - you choose which event(s) to accept! EXCITEMENT - You will attend some of the top sports venues in your state. Never a dull moment! You may even be invited to travel to top tournaments. NEW TECHNOLOGY - Hands-on experience with the latest streaming software and technology!SUPPORT - We want to see you succeed by providing the tools and resources of Best To-Dos and Practices for the field. WHAT (Contract Services Needed) TRACK - Receive and handle all event equipment, including camera gear & marketing assets.EXECUTION - Set up BallerTV's streaming system (filming equipment) at each court (or field). Move safely, be efficient and maneuver with a sense of urgency throughout your workday.MONITOR - Ensure each game's stream is steady and consistent. Operate and troubleshoot equipment and technology, maintain communication with the BallerTV team throughout the event. ENJOY - Watch live sports while working! How cool is that?FLEXIBILITY - This role is a part-time, weekend contractor position. Some events start as early as 6AM and run as late as 10PM. You may be asked to travel up to 40 miles one way. PAY - $21/hour. Please note: Daily Shifts can be over 12 hours long. A weekend tournament (Fri, Sat, Sunday) can be over 30 hours of work. It is not for everyone and requires you to be on your feet and lift heavy objects. BALLERTV'S STORY Do you believe in underdog stories or game changing moments? BallerTV is a venture-backed startup, building the world's largest sports network from the ground up! In 2021, BallerTV live-streamed over 350,000 youth tournaments! Similar to the early days of ESPN, BallerTV is rapidly expanding the spectrum of sports coverage and changing the landscape of sports broadcasting! Required QualificationsMust be 18 years of age Must complete a pre-event background check Must be familiar with iOS devices and products Must be personable and professional at all times Must have the ability to multitask with a strong attention to detail Must possess a positive winning attitude Preferred QualificationsExperience in (live) event production, sports, or any customer facing position is a plus!Knowledge, interest, and experience within grassroots soccer, lacrosse, basketball, volleyball, football and/or wrestling is a plus! Having a current and valid Driver's license to receive and transport event equipment. Job Type: Weekend Work - ContractVisit **************** for more information.

Title: Birthday Party/Event Coordinator Reports to: General Manager Coordinating everything to create fun! You work with guests to arrange the perfect combination of activities for birthday parties and group sales to arrange the perfect combination of activities for everything from corporate team building to religious and recreational events in a 70,000 SF high energy, fast paced, high tech, state-of- the-art indoor adventure park. Excellent phone and computer skills, multi-tasking abilities, and a genuine passion for delivering an amazing guest experience is a must. YOU LOVE THIS JOB IF YOU: Want UNLIMITED Earning Potential. Base plus Commission. Are outgoing and personable with excellent verbal and written communication skills! Are passionate about selling to customers. Are a go getter and are motivated to find business through prospecting and networking. Are eager to learn and love developing new sales skills! Want to be part of a fast-paced, multi-faceted Family Entertainment scene. WHY WORK AT THE FUNNEST PLACE ON EARTH: We believe we created the ultimate adventure park. But we are nobody without you! You are the essence of Rock 'N' Air. The true experience. And when we say you, we mean you and everyone that is part of us; The Team! You sell FUN and deliver an amazing guest experience for all groups! You like a party! And you get to sell amazing party packages and then follow up with the guests and see if the Team exceeded their expectations! You know every facet of the park and work hand-in-hand with the rest of the management team to drive financial results to new heights. You drive sales and are compensated for doing so. So, the ability to work Saturday, Sunday and/or evenings during the week is not an issue. Benefits Health Insurance. Paid time off. Employee discount. About Rock ‘N' Air Rock ‘N' Air is a brand new, 70,000 square foot (it is HUGE!) indoor Family Entertainment Center! Packed with excitement and fun filled energy for all age groups from 2 to adult, the fun never stops with adrenaline pumping activities such as: a thrilling Zipline, challenging Ropes Course, 2-Story Laser Tag Arena, Virtual Reality and Augmented Reality games, Ninja Course, Climbing Walls & Elements, 3-Level Playground with Ballistic Arena, Warped Walls, Battle Beam, Trapeze, Fidget Ladder, High Jump Air Bag, Trampolines and an expansive Toddler Zone filled with activities to intrigue young minds such as Interactive Sandbox and Ball Wall, Motion Floor, private age-appropriate Trampolines, Indoor Playground with Ball Fountain and so much more! Disclaimer The above job description is meant to describe the general nature and level of work being performed; and is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. We are an Equal Opportunity Employer. We recognize that people are our finest asset. It is our policy to provide equal employment opportunities to all individuals, regardless of race, creed, color, religion or belief, national origin, sex, ancestry, age, marital status, veteran status, disability, medical condition, gender identity or sexual orientation or any other classification protected by law.

Title: Birthday Party/Event Coordinator Reports to: General Manager Coordinating everything to create fun! You work with guests to arrange the perfect combination of activities for birthday parties and group sales to arrange the perfect combination of activities for everything from corporate team building to religious and recreational events in a 70,000 SF high energy, fast paced, high tech, state-of- the-art indoor adventure park. Excellent phone and computer skills, multi-tasking abilities, and a genuine passion for delivering an amazing guest experience is a must. YOU LOVE THIS JOB IF YOU: Want UNLIMITED Earning Potential. Base plus Commission. Are outgoing and personable with excellent verbal and written communication skills! Are passionate about selling to customers. Are a go getter and are motivated to find business through prospecting and networking. Are eager to learn and love developing new sales skills! Want to be part of a fast-paced, multi-faceted Family Entertainment scene. WHY WORK AT THE FUNNEST PLACE ON EARTH: We believe we created the ultimate adventure park. But we are nobody without you! You are the essence of Rock 'N' Air. The true experience. And when we say you, we mean you and everyone that is part of us; The Team! You sell FUN and deliver an amazing guest experience for all groups! You like a party! And you get to sell amazing party packages and then follow up with the guests and see if the Team exceeded their expectations! You know every facet of the park and work hand-in-hand with the rest of the management team to drive financial results to new heights. You drive sales and are compensated for doing so. So, the ability to work Saturday, Sunday and/or evenings during the week is not an issue. Benefits Health Insurance. Paid time off. Employee discount. About Rock ‘N' Air Rock ‘N' Air is a brand new, 70,000 square foot (it is HUGE!) indoor Family Entertainment Center! Packed with excitement and fun filled energy for all age groups from 2 to adult, the fun never stops with adrenaline pumping activities such as: a thrilling Zipline, challenging Ropes Course, 2-Story Laser Tag Arena, Virtual Reality and Augmented Reality games, Ninja Course, Climbing Walls & Elements, 3-Level Playground with Ballistic Arena, Warped Walls, Battle Beam, Trapeze, Fidget Ladder, High Jump Air Bag, Trampolines and an expansive Toddler Zone filled with activities to intrigue young minds such as Interactive Sandbox and Ball Wall, Motion Floor, private age-appropriate Trampolines, Indoor Playground with Ball Fountain and so much more! Disclaimer The above job description is meant to describe the general nature and level of work being performed; and is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. We are an Equal Opportunity Employer. We recognize that people are our finest asset. It is our policy to provide equal employment opportunities to all individuals, regardless of race, creed, color, religion or belief, national origin, sex, ancestry, age, marital status, veteran status, disability, medical condition, gender identity or sexual orientation or any other classification protected by law.

Job Description Responsible for providing smooth administration of the Sales & Events Department to the standard required by the Hotel. To follow up on all assigned accounts (walk-throughs, meetings & event set-ups, etc.) "walk-in" site inspections and in-house group arrangements. Organizational Relationships Reports to: Director of Sales/General Manager Supervises: NA Qualifications and Skills Must be 18 years of age or older Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Sales systems. Excellent verbal and written communication skills. Strong organizational skills and attention to detail. Ability to multitask and work under tight deadlines. Professional demeanor and strong interpersonal skills. Customer-focused and proactive approach. Team-oriented with ability to collaborate across departments. Flexible and adaptable to changing priorities. Enthusiastic about sales and event management. Work flexible schedule including nights, weekends, and/or holidays as needed Education and Experience High School diploma/GED or equivalent education Previous experience in sales, customer service, or event coordination is a plus. Previous administrative or customer service experience preferred Duties and Responsibilities Answering reviews and overseeing deposit schedules Updating details in opera such as routing, notes, and comments, assisting with details for group resumes such as arrival times, and special requests. Set up events on the group side. Reservations - charging customers, checking cancellation penalties, reaching out to guests via phone when needed Overseeing Hotel Planner requests Coordinate all internal and external correspondence, BEOs, incoming mail, and other administrative duties for the Sales Department. To maintain complete and supported records of all correspondence, sales agreements, contracts and quotes for the hotels. To provide a courteous, professional, efficient, and flexible service at all times. To be entirely flexible and adapt to rotate within the different sub-departments of the Sales Department, Reservations Department or any other Department of the hotel as assigned To perform all duties and tasks when rotated or assigned to another Department as per Master Task List or Standards of Performance for that Department. To coordinate all amenity deliveries to groups along with the Hotel Front Desk. To ensure the correct follow-up gifts or cards have been arranged. To be fully conversant with all services and facilities offered by the hotel. To utilize OPERA for all account management functions. To ensure correct booking procedures are implemented including group room and meeting program history, contractual agreements, room block analysis, etc. To ensure that all credit and collection procedures that have been established by the hotel are implemented following the established Credit Policies & Procedures. To ensure that all sales contracts follow the established Hotel Policies & Procedures To project a warm, professional and welcoming image. To ensure that an efficient and accurate filing system, both manual as well as electronic is maintained at all times. To ensure that up-to-date OPERA records of all corporate and group accounts. To be demanding and critical when it comes to departmental standards. Performs other related duties as assigned by the Sales Team, Managers and Directors. Showboat Core Values Demonstrates Showboats core values in the performance of position responsibilities: 1) Friendly Focused - we are committed to creating a fun environment that embraces families and children of all ages. 2) Kindness Focused - we demonstrate kindness in everything we do, seeking to uplift and support all of those around us. 3) Team Spirit - we foster a respectful workplace where team members work together to exceed our guest's expectations. 4) Hearts the Serve - we are driven by a passion to bring joy and happiness to the guests that we serve. 5) Take Ownership - we take full responsibility for our actions and the resulting outcomes, embracing personal accountability. Essential Functions The ability to attend work predictably and regularly and to be punctual. The ability to work varying schedules including evenings, weekends, holidays, and extended hours as business operations dictates The ability to read and understand documents, drawings, and instructions (whether presented in written, oral, diagram or schedule form). The ability to work with mathematical concepts and to apply concepts to practical situations. The ability to work cooperatively with others. The ability to deal politely and professionally with customers and coworkers. The ability to perform several tasks at once. The ability to follow directions or instruction. The ability to use a computer to communicate, create, and access information. The ability to lift and move 10 pounds. The ability to sit/stand/bend/stretch, etc. The ability to use hands to finger, handle, or feel and reach with the hands and arms Physical Demands Constantly - occupation requires this activity more than 66% of the time (5.5+ hours/day) Frequently - occupation requires this activity from 33% to 66% of the time (2.5 - 5.5 hours/day) Occasionally - occupation requires this activity up to 33% of the time (0 - 2.5 hrs./day) Not Applicable - activity is not applicable to this occupation. Physical Demands Stand Constantly x Frequently Occasionally Not Applicable Walk Constantly x Frequently Occasionally Not Applicable Sit Constantly x Frequently Occasionally Not Applicable Handling/Fingering Constantly x Frequently Occasionally Not Applicable Reach Outward Constantly x Frequently Occasionally Not Applicable Reach Above Shoulder Constantly x Frequently Occasionally Not Applicable Climb Constantly Frequently x Occasionally Not Applicable Crawl Constantly Frequently x Occasionally Not Applicable Squat or Kneel Constantly Frequently x Occasionally Not Applicable Bend Constantly Frequently x Occasionally Not Applicable Lift/Carry 10 lbs. or less Constantly Frequently x Occasionally Not Applicable 11 to 20 lbs. Constantly Frequently x Occasionally Not Applicable 21 to 50 lbs. Constantly Frequently x Occasionally Not Applicable 51 to 100 lbs. Constantly Frequently Occasionally x Not Applicable Over 100 lbs. Constantly Frequently Occasionally x Not Applicable Push/Pull 12 lbs. or less Constantly Frequently x Occasionally Not Applicable 13 to 25 lbs. Constantly Frequently x Occasionally Not Applicable 26 to 40 lbs. Constantly Frequently Occasionally x Not Applicable 41 to 100 lbs. Constantly Frequently Occasionally x Not Applicable Environmental Factors Extreme Cold (non-weather) Constantly Frequently x Occasionally Not Applicable Extreme Heat (non-weather) Constantly Frequently x Occasionally Not Applicable Loud Noise Level Constantly Frequently x Occasionally Not Applicable Other Ability to Read x Constantly Frequently Occasionally Not Applicable Ability to Speak English x Constantly Frequently Occasionally Not Applicable Ability to Understand Verbal Directions x Constantly Frequently Occasionally Not Applicable Ability to Report to Work Regularly x Constantly Frequently Occasionally Not Applicable Ability to Report to Work on Time x Constantly Frequently Occasionally Not Applicable Ability to Work Safely x Constantly Frequently Occasionally Not Applicable

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview The Event Staff provides general support for events including ticket taking, ushering, guest services, and parking services. Their role requires good judgment, flexibility, strong attention to detail, strong observation skills and vigilance. Reports to Public Safety/Event Management This role will pay an hourly wage of $20.09 (per CBA) Benefits as per the union agreement. This position will remain open until April 10, 2026. Responsibilities Greet all patrons and provide information regarding events, shows and the facility. Follow directives of Public Safety Supervisor/Management and/or Event Management for each event assigned Effective interpersonal skills in order to deal with guests/public. Serves as a greeter for each event assigned. Professionally assist guests with determining seat location, escorting guests to seat locations if required. Familiarity with the event information located at each venue where they are posted. Communicate with event staff and supervisor(s). Observe and report matters of concern to the Public Safety Supervisor/Management and complete incident report if required. Notify police, fire department or emergency medical services of problems if requested or otherwise warranted. Utilize two-way radio including safeguard of such radio or other issued equipment. Provide break relief when scheduled to other event staff including briefing such Event Staff upon their return. Follow and enforce established code of conduct. Follow all operating procedures and policies. Qualifications High School Diploma/GED required. Respond well to direction, able to follow oral and written instructions. Typical hours include nights, weekends and holidays as necessary. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Job DescriptionPosition: Part-Time Sales & Event Coordinator United Skates of America Inc. is thrilled to announce the grand opening of our newest family entertainment center, bringing joy and excitement to the community! As proud owners of a successful chain of entertainment venues nationwide, were expanding from Raleigh to Durham to create a vibrant space for families, friends, and skaters of all ages Join Our FUN Management Team! With over 50 years of experience in recreation and entertainment facility management, United Skates of America is seeking enthusiastic candidates to join our team at United Skates of Jackson in Jackson, NJ. Located at 2270 W. County Line Road , our beautiful roller-skating facility offers roller and in-line skating, a large arcade, a novelty redemption shop, a pizza caf, and the best birthday parties in town! What Were Looking For: The ideal Sales & Event Coordinator will possess the following qualities: A quick learner who can work independently and effectively in a fast-paced, collaborative environment Highly motivated, adaptable, intelligent, accountable, and creative Excellent communicator who thrives under pressure and delivers results Confident, fun, and outgoing personality What You Will Do: Contact public and private schools, churches, clubs, scouts, youth groups, and local businesses to organize special promotional events Schedule fundraising activities, parties, and our unique STEM (Science, Technology, Engineering, and Math) field trips Promote events through social media platforms, including Facebook and Instagram Skills and Attributes for Success: Strong verbal and written communication and relationship-building skills Stellar interpersonal skills Strong work ethic Highly organized and self-motivated Ability to work effectively under pressure and meet tight deadlines Exceptional time management skills Outside sales experience required Join our rapidly expanding company today! Compensation: $20.00-$25.00 per hour plus a Bonus Plan Hours: Monday to Friday (30-35 hours per week)- flexible but daytime hours preferred. Hours will vary during high season As a Sales & Event Coordinator you are a key holder and required to open the building after being fully trained. This role is NOT REMOTE. Job Type: Part-time, Hourly Experience Requirements: Customer service: 1 year (preferred) Sales: 2 years (required) Cold calling: 1 year (required) We cant wait to meet you!

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary The Event Staff provides general support for events including ticket taking, ushering, guest services, and parking services. Their role requires good judgment, flexibility, strong attention to detail, strong observation skills and vigilance. Reports to Public Safety/Event Management This role will pay an hourly wage of $20.09 (per CBA) Benefits as per the union agreement. This position will remain open until April 10, 2026. Responsibilities Greet all patrons and provide information regarding events, shows and the facility. Follow directives of Public Safety Supervisor/Management and/or Event Management for each event assigned Effective interpersonal skills in order to deal with guests/public. Serves as a greeter for each event assigned. Professionally assist guests with determining seat location, escorting guests to seat locations if required. Familiarity with the event information located at each venue where they are posted. Communicate with event staff and supervisor(s). Observe and report matters of concern to the Public Safety Supervisor/Management and complete incident report if required. Notify police, fire department or emergency medical services of problems if requested or otherwise warranted. Utilize two-way radio including safeguard of such radio or other issued equipment. Provide break relief when scheduled to other event staff including briefing such Event Staff upon their return. Follow and enforce established code of conduct. Follow all operating procedures and policies. Qualifications High School Diploma/GED required. Respond well to direction, able to follow oral and written instructions. Typical hours include nights, weekends and holidays as necessary. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law. We can recommend jobs specifically for you! Click here to get started.

The Special Events Director is responsible for assisting the Camp Director and Assistant Camp Director in developing and implementing Special Events camp program. This job announcement is not intended to be inclusive of all functions, responsibilities and qualifications associated with the position, however, representative of the essential job functions and typical criteria considered necessary to successfully perform the position. Responsibilities Assist Program Director with daily operations of camp programs as well as developing and implementing schedule changes, risk management procedures, special events, achievement and character development program. Responsible for the direct implementation of all Special Events including evening programs. Assist with choice activities. Ensuring adequate inventory for all program areas. Assist with Framework implementation. Assist with Trading Post. Assist with Tractor Rides. Coordinate Special Events in conjunction with the Camp Director and Assistant Program Directors and other leadership staff. Supervise and participate in all assigned aspects of the campers' day which includes but is not limited to; camper check-in and check-out; mealtimes; activities; and before/after-hours duties as assigned. Attend and participate in Administration Staff Training and All Staff Training Qualifications Must be 21 years of age or older. Bachelor's of the Arts of Bachelor's of Science in Recreation, Physical Education, Education or related field is preferred (or working toward degree). Leadership skills to assist in daily camp operation. Knowledge in the daily operation of camp programs, including staff and camper supervision. Knowledge in safety, care of equipment and supplies, inventory, skill instructions and progressive age-appropriate programming is required. The ability to teach songs, crafts, games, stories, sports, and related skills is preferred. Must show enthusiasm, dedication, responsibility and maturity and have the ability to interact and communicate clearly with campers, parents and staff. Benefits YMCA Membership Discounted Programs 12% Employer Retirement Contribution Paid Sick Time Posted Salary Range USD $350.00 - USD $700.00 /Wk.

At MJH Life Sciences our success is measured by your success! If you set your standards high and want to contribute to a winning team, we'll provide you with every opportunity to help grow our company and your career. Our associates come from all backgrounds, sharing one key quality: determination to succeed. We value being Service Focused, having a Passion for Winning, Innovation, Respect, Integrity, and Teamwork. Nothing means more to us than hiring people with these attributes. If you believe you're right for the job, this is the place to prove it! PURPOSE: Facilitate the logistical planning and successful execution of assigned large, multi-faceted conferences, convention and expo programs. ("Successful" is defined as: within budget and on time, to the satisfaction of sponsors, faculty, and participants while enhancing and supporting the company image. “Large, multi-faceted” is defined as: 1,500+ attendees, with multiple tracks and affiliated events with an excess of 100 exhibitors.) PRIMARY QUALITIES: Strong background in all facets of large conference, convention and expo planning and contract negotiation including overall logistics planning team lead. Must be detail-oriented, dependable, computer literate, and have ability to establish and adhere to deadlines. DELEGATION: In house: to direct report(s) including event manager(s), coordinator and administrative staff for non-routine tasks. On site: event manager(s), coordinators, temporary, and freelance staff. JOB DESCRIPTION & RESPONSIBILITIES Conference Logistics Management (70%) Total oversight for all logistical facets of assigned conferences, conventions, expos, programs and meetings. Responsibilities will include all meeting logistics, vendor contract negotiation, development and reconciliation of comprehensive budget inclusive of all logistics expenses, and complete oversight of all meeting logistical components Participate in and/or lead program-specific committees though overall event management process. Liaise with Live & Virtual Events Program Managers and business development staff for smooth transition of contracts/agreements/expectations with supporters Adherence to milestone and task deadlines within Workfront workflow for assigned meetings and events, and ensure proper documentation of task and milestone completion maintained Provide updates to weekly status reports Utilization of program folder on the company server to archive all program information Partner with major medical associations for logistics execution of CME/CE satellite symposia following all rules/restrictions in accordance with association guidelines When appropriate for meeting or event prepare copy for accommodations page of meeting or event website, inclusive of dedicated hotel room block reservation link, and provide to Digital Production Services for uploading to website Initiate, analyze and compare written quotes from vendors such as venues, audio visual, transportation companies, AV companies, and specialty service providers and within cost structure for meeting or event, per stakeholder or client direction, when negotiating with venue and caterer. Work with Live & Virtual Events Program Manager for meeting or event in the creation of a comprehensive budget inclusive of all logistics expenses based on venue and vendor quotes Compare venue and vendor invoices against quotes, mitigate discrepancies as needed, code and submit approved invoices to finance for payment and immediately input into meeting or events' budget actual cost sections for budget reconciliation purposes Work with Creative Services in preparing branding plan for meeting or event utilizing venue floor plans and work with venue on development of room set diagrams Work with Creative Services in development of all onsite signage based on MJH Events' standards, franchise requirements and directives, venue restrictions, and when appropriate association rules, requirements and limitations Active management of contracted venue room blocks for meetings and events to ensure adequate housing while mitigating room block attrition based upon regular communication with intradepartmental associates Assigns meeting room space for convention seminars; oversees the development of meeting space function sheets. Develop detailed roles and responsibilities document for each conference and conducted pre-conference briefing and onsite precons with the ground team. Provide Live & Virtual Events Program Manager with list of staffing needs for successful logistical execution of meeting or event Work with venue to ensure MJH Events' Crisis Management Plan is completed and provided to Live & Virtual Events Program Manager for inclusion in MJH Associates' pre-meeting roles and responsibilities documentation Provide MJH Events' Shipping Manager with shipping list, inclusive of items from Live & Virtual Events Program Manager, at least 10 days prior to meeting or event Travels onsite to lead team in overall management of all logistical phases of scheduled events including ancillary activities, set up, move in, tear down and move out. Provide appropriate briefing and direction to freelance on-site execution staff Onsite logistics management inclusive of working with and supervising contracted vendors to optimize the execution of their services Ensure appropriate filing and archiving of interim and completed event logistic components including copies of all venue and vendor proposals, quotes, contracts and invoices; brand plans and room set diagrams; and PDFs of creative layouts and production files Work with Live & Virtual Events Program Managers on reconciliation of all logistical expenses for assigned meeting and events budgets within the prescribed timeframe for the meeting or event type Assist in maintaining up-to-date procedures; provide feedback on improving methods Identify potential compliance issues and address and/or escalate as needed Adhere to ACCME, OIG, PhRMA, Open Payments Act, EFPIA and other relevant guidelines and restrictions concerning compliance and Pharmaceutical companies, and any other client specific guidelines Additional projects and activities as assigned Budget Management and Reporting (20%) Prepares comprehensive budget inclusive of all direct hard costs, and submits to Program Manager for internal management approval. Reviews, reconciles, codes, and processes all conference invoices, deposits, and payments and generates preliminary budget reconciliation within 45 days of conferences and final reconciliation within 90 days of conferences. Other (10%) Develop and maintain conference-related Standard Operating Procedures. Attend departmental/company meetings as required. Attend site visits as needed. Performs additional duties as assigned. Participate in on-going training and development. REQUIRED QUALIFICATIONS: Ability to manage a variety of live event programs including large, multi-faceted conferences, conventions and expos, single and multi-day conferences, symposia, CME/CE satellite symposia, large high-profile receptions, and sales meetings. Experienced in all aspects of meeting logistics planning including contracting, venue/logistics management, transportation, audio visual, food & beverage, shipping and on-site execution management Hyper-focused on the “attendee experience” and related outcomes Experienced with budget development and reconciliation process Organized, creative, and efficient Strong customer service orientation and ability to act diplomatically Excellent oral and written communication skills Proven ability to work under deadline pressure, both independently and as part of a team Strict attention to detail Excellent problem-solving skills with proactive approach to things Ability to travel/work during the week and on weekends (up to 20%) Proficient with Microsoft Word, PowerPoint, Excel and Outlook Minimum education: Bachelor's Degree Duties and responsibilities may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Compensation Range: $60,000 - $70,000, depending on qualifications. Eligible for annual company bonus program or commission incentive based on role. The compensation offered to the candidate selected for this position will depend on several factors, including the candidate's educational background, skills, and professional experience. Benefits Overview: We're proud to offer a comprehensive benefits package, including: Hybrid work schedule Health insurance through Cigna (medical & dental) Vision coverage through VSP Pharmacy benefits through OptumRx FSA, HSA, Dependent Care FSA, and Limited Purpose FSA options 401(k) and Roth 401(k) with company match Pet discount program with PetAssure Norton LifeLock identity theft protection Employee Assistance Program (EAP) through NYLGBS Fertility benefits through Progyny Commuter benefits Company-paid Short-Term and Long-Term Disability Voluntary Term Life & AD&D Insurance, plus Universal Life Insurance options Supplemental Aflac coverage: Accident, Critical Illness, and Hospital Indemnity Discounts and rewards through BenefitHub #LI-Hybrid MJH Life Sciences provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. All employees of MJH Life Sciences are employed “At Will.” This means that either the employee or the Company is free to end the employment relationship at any time, for any reason, with or without cause and with or without notice.