How to hire an event organizer

How to hire an event organizer, step by step

Here's a step-by-step event organizer hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an event organizer job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new event organizer
• Step 8: Go through the hiring process checklist

Post an event organizer job for free, promote it for a fee

Post free

1. Identify your hiring needs

   First, determine the employments status of the event organizer you need to hire. Certain event organizer roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An event organizer's background is also an important factor in determining whether they'll be a good fit for the position. For example, event organizers from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents event organizer salaries for various positions.

   Type of Event Organizer	Description	Hourly rate
   Event Organizer	Meeting, convention, and event planners coordinate all aspects of events and professional meetings. They arrange meeting locations, transportation, and other details.	$11-20
   Conference Coordinator	A conference coordinator organizes professional gatherings and meetings according to a client's needs and preferences. There are also instances where they may plan reunions, parties, and other events... Show more	$15-25
   Planning Committee Member	The role of planning committee members is to assist with designing and implementing an educational activity. They need to ensure that the leadership gives the continuing education (CE) developer enough time to complete the CE process... Show more	$9-152

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Event Logistics
   • Event Planning
   • Travel Arrangements
   • Facebook
   • Charity Events
   • Community Events
   • Social Events
   • PowerPoint
   • Ticket Sales
   • Event Management
   • Twitter
   • Promotional Materials
   • Press Releases
   • Bartending

   Check all skills

   Responsibilities:

   • Manage RSVP lists, checked-in attendees at events, and insure guest satisfaction at all times.
   • Create PowerPoint for the event.
   • Assist in generation of advertisements and Facebook posts announcing events.
   • Develop agenda and itinerary, organize and procure all speaker biographies and materials and logistics for successful program execution.
   • Co-developed marketing collateral and media programming for NBA events.

3. Make a budget

   Including a salary range in your event organizer job description is a great way to entice the best and brightest candidates. An event organizer salary can vary based on several factors:

   • Location. For example, event organizers' average salary in arkansas is 50% less than in new york.
   • Seniority. Entry-level event organizers earn 44% less than senior-level event organizers.
   • Certifications. An event organizer with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an event organizer's salary.

   Average event organizer salary

   $15.71hourly

   $32,676 yearly

   ---

   Entry-level event organizer salary

   $24,000 yearly salary

   Updated December 18, 2025

4. Writing an event organizer job description

   A job description for an event organizer role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's an event organizer job description:

   Event organizer job description example

   As a family company, we serve people and communities. When you work at Meijer, you're provided with career and community opportunities centered around leadership, personal growth and development. Consider joining our family - take care of your career and your community!
   **Meijer Rewards**
   
   + Weekly pay
   
   + Scheduling flexibility
   
   + Paid parental leave
   
   + Paid education assistance
   
   + Care.com/back-up care assistance
   
   + Team member discount
   
   + Development programs for advancement and career growth
   
   Please review the job profile below and apply today!
   
   This position will be responsible for delivering remarkable customer service by providing customers with exceptional product knowledge, efficient service and a friendly attitude. This entry level team member position will be exposed to a variety of retail tasks related to product, customer service and merchandising.
   
   .
   
   **Join a community. Build a career.**
   
   We are searching for a new member of the Meijer family! As we grow, we're seeking an entry-level team member to join us as a General Merchandise Clerk who is able to complete a variety of retail tasks related to product, customer service, pricing, inventory, and merchandising. You will also collaborate with other team members and managers on additional tasks as needed. Are you a people person? Do you want to have a positive impact on your community? If so, we hope you will join us!
   
   **What will you be doing?**
   
   + You will build rapport with customers.
   
   + Display a friendly and outgoing attitude through good eye contact and body language.
   
   + Help customers with any questions they may have. If you aren't able to answer their question, you will direct them to another team member who can.
   
   + Stock product and maintain displays according to merchandising standards.
   
   + Utilize technology to complete activities and tasks.
   
   + This position is applicable to the following departments: Health and Beauty Care, Hardlines, Fashion/Softlines, Pets, Hardware, Card and Party, Outdoor, Seasonal and Floral.
   
   **What skills will you use?**
   
   + You are detail-oriented and organized.
   
   + Strong listening and communications skills, face-to-face and virtually.
   
   + Willingness to learn or existing familiarity with job-specific technology.
   
   + Problem-solving competence and eagerness to troubleshoot when necessary.
   
   + You are process-driven and able to follow procedures in an organized and efficient way.
   
   + You work well in a fast-paced environment.
   
   + Ability to lift, carry, push, pull, bend, and twist while handling product.
   
   + Ability to stand for long periods of time.
   
   + Desire to work with customers on a consistent basis.
   
   **Meijer starts with me.**
   
   It's not just a brand name, it's a family name. Founded by Hendrik and Gezina Meijer and their children in 1934, Meijer treats our Team Members like they're a part of our family. We want to see them happy, growing, and successful. That's why our Team Members say, "Meijer starts with me." Sound like the place for you? Join us.
   
   **Who are we a good fit for?**
   
   We love working with talented people but more than that, we look for team members who thrive in a collaborative environment and want to help us build on our family culture. Meijer is a great place for you if you want a job that's more than a paycheck and a career that plays an important role in your community.
   
   .
   
   .

   Copy this example

   

5. Post your job

   To find the right event organizer for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with event organizers they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit event organizers who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your event organizer job on Zippia to find and recruit event organizer candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with event organizer candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new event organizer

   Once you've decided on a perfect event organizer candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire an event organizer?