Event planning internship jobs near me - 135 jobs

Job Title: Part-Time Event Planner Reports to: Executive Director / Event Chair(s) Employment Type: Part-time/15-20 hrs. per week Compensation: $25-$35/hour commensurate with experience About the Organization Food for Health promotes a nutrition focused community by educating teens and serving those struggling with a health crisis. We feed those facing a serious health crisis with meals, carefully crafted to promote healing. To bring increased peace of mind, we feed the entire family, free of charge for 12 weeks. These meals are prepared by our chefs. volunteers, and teen education students, who give their time and talent to giving back to the Fox Valley Community. We are a full circle non-profit serving our neighbors in need. Position Summary We are seeking a creative, highly-organized, and flexible Part-Time Event Planner to lead the planning and execution of our 2-3 Food for Health annual events. This role will be instrumental in designing experiences that align with our mission, help raise funds, and engage our community. The ideal candidate is resourceful, efficient, and ready to wear multiple hats. Key Responsibilities Event Planning & Strategy Develop an annual (or semi-annual) event calendar in collaboration with leadership, aligning with organizational goals. Define event objectives (fundraising, awareness, engagement) and translate them into actionable plans. Prepare timelines, run-sheets, and project plans for each event. Budget Management Create and manage event budgets, estimating costs and tracking actual vs. projected expenses. Work to maximize program revenue while minimizing cost - especially important in a nonprofit context. Logistics & Vendor Coordination Source, negotiate, and contract with venues, caterers, AV providers, decorators, and other vendors. Manage permits, insurance, and any regulatory or site-specific requirements. Coordinate set-up and tear-down. Be the point person for vendor logistics on the day of the event. Work with and manage the event planning committee comprised of 20-30 motivated volunteers. Sponsorship & Fundraising Support Identify potential sponsors or in-kind contributors (local businesses, partners). Prepare sponsorship materials and benefit packages. Maintain sponsor relationships and ensure delivery of agreed-upon recognition or benefits. Marketing & Communications Work with the communications team (or staff/volunteers) to promote events via email, social media, print, etc. Draft invitations, program content, signage, and event collateral. Manage event registration (online RSVPs, ticketing, guest tracking). Volunteer Management Recruit, train, and coordinate volunteers for event-day roles (registration, hospitality, logistics). Create volunteer schedules, assign roles, and ensure they understand their responsibilities. On-Site Event Execution Act as the on-site lead during events: oversee setup, coordinate with vendors, troubleshoot issues, manage volunteers, and ensure guest experience. Be flexible and ready to problem-solve in real time. Post-Event Activities Conduct debriefs with staff and volunteers to gather feedback. Produce post-event reports: attendance, finances, sponsor feedback, lessons learned. Send thank-you notes to sponsors, donors, volunteers, and key participants. Track metrics (e.g., return on investment, donor retention, event satisfaction) to inform future planning. Qualifications & Skills Experience: 2+ years of event planning experience (paid, freelance, or volunteer), preferably in a nonprofit, fundraising, or community context. Organizational Skills: Highly organized, with project management experience and the ability to juggle multiple events / priorities. Communication: Excellent verbal and written communication skills, with the ability to produce professional event materials and build relationships with partners. Budgeting: Comfortable creating and managing a budget; able to make cost-effective decisions. Problem-solving: Adaptable and calm under pressure; strong crisis-management and troubleshooting capabilities. People Management: Experience working with volunteers, coordinating small teams, and managing day-of event staff/volunteers. Technical Skills: Familiarity with event registration platforms, Microsoft Office or Google Workspace, and basic event tools. Availability: Willingness to work flexible hours, including evenings and weekends, depending on event schedule. Passion & Mission Fit: A genuine interest in the mission of Food for Health and belief in the power of events to further that mission. Working Conditions Part-time, flexible schedule based on event calendar. Fully Remote work for planning tasks; in-person presence required for event logistics and day-of coordination. Some (local) travel may be required (to venues, meetings, vendor locations). What We Offer A mission-driven role with significant impact on our nonprofit's fundraising and community engagement. Flexibility in schedule and work structure. Collaboration with a small, passionate team. Opportunity to lead creative and meaningful events. Professional development: ability to grow your event planning portfolio and deepen your nonprofit network. How to Apply Please submit the following to Chris May (Executive Director) at ***********************************: Resume or CV Cover letter (brief) describing your event planning experience and why you're excited to work with Food for Health Examples of past events you've planned and result(s) you desire to highlight.

The Events Coordinator advances the mission of Central Ohio Youth for Christ (COYFC), including its affiliates and subsidiaries, by executing high-quality events and marketing efforts that support organizational financial goals and help engage new individuals with the ministry. This role ensures events are organized, impactful, mission-aligned, and provide an excellent guest experience. KEY OBJECTIVES Coordinate all core COYFC events (See the Story, Be the Story, Over the Edge, Youth Guidance Golf Marathon, Partner Gatherings, COYFC Christmas Party). Maintain and support event systems, schedules, logistics, materials, and communications. Support donor and volunteer engagement through timely communication and follow-up. Ensure excellent guest experience and faithful representation of COYFC's mission. RESPONSIBILITIES Event Planning & Coordination Plan and manage logistics, timelines, run-of-show, and project plans for all major events. Communicate with venues, vendors, ministry partners, and volunteers to ensure smooth coordination. Assemble event materials including gifts, supplies, signage, and displays. Assist with event budget tracking, vendor quotes, and invoicing. Participant & Volunteer Communication Assist in recruiting and communicating with Table Captains, rappellers, golfers, and other event partners. Schedule, send, and track event invitations and follow-up communications. Manage RSVP lists and prepare attendee materials. Event Marketing & Creative Material Support Assist with creation of event invitations, signage, email templates, and print pieces. Collaborate with marketing staff and COYFC ministries to gather student stories and testimonies for event use. Event Execution Provide on-site event support, including set-up, guest experience management, volunteer coordination, registration, and tear-down. Serve as primary day-of-event point of contact for staff, volunteers, and partners. SPIRITUAL RESPONSIBILITIES Because COYFC and its subsidiaries are part of a unified faith-based organization with a shared mission and theological beliefs, all employees are expected to: Articulate and uphold COYFC's religious beliefs and practices-both within and outside the workplace-as outlined in the organization's Statement of Faith and Mission. Be ready and willing to lead or participate in distinctly Christian activities such as prayer, devotional reflections, or worship gatherings. Pray for and share spiritual content with existing and prospective donors as opportunities arise.

What We Do We're on a mission to empower animal healthcare professionals with opportunities to earn more and achieve greater flexibility in their careers and personal lives. Powered by groundbreaking technology, Roo has built the industry-leading veterinary staffing platform, connecting Veterinarians, Technicians, and Assistants with animal hospitals for relief work and hiring opportunities. Roo empowers the largest network of over 20,000 veterinary professionals to help more than 9,000 animal hospitals provide quality care to more pets. Together, we've provided more than 3 million hours of healthcare, helping Veterinarians earn more than $200 million.About the Role We are seeking an ambitious Events Coordinator to join our dynamic marketing team. In this role, you will be responsible for the meticulous planning and execution of various events, including trade shows, conferences, and Mandatory Continuing Education (CE) programs. Your expertise in event coordination will be pivotal in enhancing Roo's presence and impact within the veterinary and tech industries. Your Responsibilities Coordinate logistics for diverse events, ensuring seamless execution and adherence to brand standards. Manage on-site logistics, including equipment, catering, and venue bookings. Develop event materials such as presentations, signage, and promotional items while upholding brand integrity. Maintain and update the event calendar, and assist in ordering marketing materials. Provide operational support and travel for large-scale event assistance. Keep an organized inventory of event supplies and create detailed expense logs for each event. Assist in the planning and execution of Professional Education CE credit programs. Leverage digital event tools for virtual event hosting, catering to a tech-savvy audience. Qualifications 2-3 years of experience in event coordination, specifically trade shows and CE event organizing. Proficiency in Microsoft Office Suite, particularly Excel, for effective expense tracking. Exceptional project management skills with the ability to handle multiple tasks and timelines. Excellent communication skills, capable of effective interaction with diverse groups. Creative and innovative thinking, with design experience for event materials. Willingness to travel, with approximately 20% of working hours dedicated to off-site events. Highly organized and detail-oriented, with strong skills in inventory and calendar management. Experience in the animal healthcare or tech industry and with CE programs is highly desirable. Adaptability to work in a fast-paced environment with multiple stakeholders. Demonstrated capability in planning, prioritizing, and executing multiple concurrent activities and projects. Team player with a balance of cooperative teamwork and individual initiative. Exact compensation may vary based on skills, experience, and location. California pay range$68,000-$88,000 USDNew York pay range$68,000-$88,000 USDWashington pay range$60,000-$80,000 USDColorado pay range$58,000-$75,000 USDTexas pay range$58,000-$75,000 USDNorth Carolina pay range$55,000-$70,000 USD Core Values Our Core Values are what shape us as an organization and we're looking for people who exhibit the same values in their professional life; Bias to Urgency, Drive Measurable Impact, Seek Understanding, Solve Customer Problems and Have Fun! What to expect from working at Roo! For permanent, full time employees, we offer: Accelerated growth & learning potential. Stipends for home office setup, continuing education, and monthly wellness. Comprehensive health benefits to fit your needs with base medical plan covered at 100% with optional premium buy up plans. 401K Unlimited Paid Time Off. Paid Maternity/Paternity and reproductive care leave. Gifts on your birthday & anniversary. Opportunity for domestic travel, including for regional team building events. Overall, you would be part of a mission-driven company that will significantly empower the lives of all veterinary professionals and the health of the overall animal industry that seeks massive innovation. We have diverse, passionate & driven team members from a variety of backgrounds, and Roo is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are committed to creating an inclusive environment for all employees and candidates. We understand that your individual experience may not check every box but we still encourage you to apply even if you are not confident in every expectation listed. Ready to join the Roo-volution?!

We are seeking an organized and proactive Remote Sports Events Coordinator to join our team. In this role, you will assist with the planning, coordination, and execution of sports-related events and campaigns. You will communicate with vendors, clients, and internal teams to ensure smooth event operations. This position is ideal for someone who enjoys working remotely, has strong organizational skills, and thrives in a fast-paced environment. Key Responsibilities Coordinate and manage logistics for sports events and campaigns Communicate effectively with clients, vendors, and internal teams Assist with scheduling, budgeting, and resource allocation Track event progress and report on outcomes Support marketing and promotional activities related to sports events Plan and coordinate customized sports event getaways Book flights, accommodation, transportation, and event tickets Tailor experiences to meet each client's preferences and budget Stay informed on industry updates, destination options, and scheduling changes Communicate professionally with clients before and after their trips Participate in training and webinars to stay certified and up to date Maintain accurate records and handle changes or issues as needed What We are Looking For Strong organizational and multitasking abilities Excellent verbal and written communication skills Detail-oriented with problem-solving skills Experience in event coordination, sports management, or related field preferred Comfortable working independently in a remote setting Reliable internet connection and quiet workspace Benefits Fully remote position with flexible working hours Competitive compensation discussed during informational meetings Opportunity for ongoing professional growth Collaborative and supportive team culture

The U.S. Meeting Planning Team is seeking a motivated and detail-oriented Summer Event Planning Intern to support our event planning team. This is an excellent opportunity for a current college student interested in meetings and conferences to gain hands-on experience in the full event lifecycle-from sourcing venues to post-event reconciliation. The ideal candidate is highly organized, proactive, and eager to learn in a fast-paced professional environment. Internship Job Duties: Assist with venue sourcing and support contract negotiations. Learn to build and maintain registration websites in Cvent. Help create and manage event budgets. Develop and manage rooming lists. Assist with creating event specs including menu selection, ordering audio-visual equipment and services, and room set-up based on event requirements. Provide administrative and project support across multiple events simultaneously. Participate in team meetings, vendor calls, and on-site event management when needed. Internship Qualifications: Current college student pursuing a four-year degree (B.A. or B.S.) in Hospitality, Event Management, Communications, Business, or a related field. Strong organizational skills, attention to detail, and ability to manage multiple tasks. Excellent written and verbal communication skills. Strong technical skills: experience with Microsoft Office required. Exposure to Cvent is a plus. Ability to work independently and collaboratively within a team. Positive attitude, eagerness to learn, and strong problem-solving skills. What You Will Learn Practical experience in event planning (sourcing, contracting, registration management, and logistics). Hands-on training in Cvent. Communication skills through professional interactions. How to plan successful meetings and events from start to finish. The following hourly pay rates reflect the anticipated base pay for this position: If the selected candidate is a student pursuing an Associate-level degree: $16.00 per hour If the selected candidate is a student pursuing an Undergraduate-level degree: $22.00 per hour If the selected candidate is a student pursing a Graduate-level degree: $32.50 per hour If the selected candidate is a student pursuing a Doctorate-level degree: $36.00 per hour The following hourly pay rates reflect the anticipated base pay for this position if a selected candidate were to be located in California, Connecticut, District of Columbia, Illinois (Chicago area), Massachusetts, New Jersey, New York, Washington (Seattle area): Student pursuing an Associate-level degree: $17.00 per hour Student pursuing an Undergraduate-level degree: $24.20 per hour Student pursing a Graduate-level degree: $36.40 per hour Student pursuing a Doctorate-level degree: $40.30 per hour Full time Intern (Trainee) Colleague Any unsolicited resumes sent to Zoetis from a third party, such as an Agency recruiter, including unsolicited resumes sent to a Zoetis mailing address, fax machine or email address, directly to Zoetis employees, or to Zoetis resume database will be considered Zoetis property. Zoetis will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Zoetis will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor but does not have the appropriate approvals to be engaged on a search. Zoetis is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status or any other protected classification. Disabled individuals are given an equal opportunity to use our online application system. We offer reasonable accommodations as an alternative if requested by an individual with a disability. Please contact Zoetis Colleague Services at ********************************** to request an accommodation. Zoetis also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must possess or obtain authorization to work in the US for Zoetis. Zoetis retains sole and exclusive discretion to pursue sponsorship for the acquisition or maintenance of nonimmigrant status and employment eligibility, considering factors such as availability of qualified US workers. Individuals requiring sponsorship must disclose this fact. Please note that Zoetis seeks information related to job applications from candidates for jobs in the U.S. solely via the following: (1) our company website at ********************** site, or (2) via email to/from addresses using only the Zoetis domain of “@zoetis.com”. In addition, Zoetis does not use Google Hangout for any recruitment related activities. Any solicitation or request for information related to job applications with Zoetis via any other means and/or utilizing email addresses with any other domain should be disregarded. In addition, Zoetis will never ask candidates to make any type of personal financial investment related to gaining employment with Zoetis.

We are looking for a motivated and detail-oriented Assistant Event Coordinator to join our team. In this role, you will assist in the planning and execution of events, ensuring every detail is managed efficiently and effectively. This is a fantastic opportunity for someone looking to advance their career in event planning and coordination. Key Responsibilities Responsibilities: Assist in the planning and coordination of various events, including conferences, workshops, and community events. Help manage event logistics, such as venue selection, catering, and transportation. Maintain and update project timelines and budgets. Communicate with vendors, sponsors, and participants to ensure smooth operations. Support marketing efforts to promote events through social media and other channels. Provide on-site support during events, handling registration, setup, and attendee assistance. Collect feedback post-events to evaluate success and areas for improvement. Skills, Knowledge and Expertise Skills Required: Strong organizational and multitasking skills. Excellent verbal and written communication abilities. Ability to work collaboratively in a fast-paced team environment. Proficiency in Microsoft Office Suite and event management software. Attention to detail and problem-solving capabilities. Previous experience in event planning or coordination is preferred but not required. Benefits Benefits: Competitive salary ranging from $40,000 to $54,000. Health, dental, and vision insurance. Paid time off and holidays. Opportunities for professional development and career advancement. A supportive and collaborative team culture. If you're passionate about event coordination and eager to make a positive impact, apply today to join Smart Stack Impact as our Assistant Event Coordinator!

Site: Mass General Brigham Incorporated Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. **This role is located in Southwest Florida (Lee or Collier County). Candidates need to live or be willing to relocate to Southwest Florida** Home Base, a Red Sox Foundation and Massachusetts General Hospital program, is dedicated to healing the invisible wounds - including post-traumatic stress, traumatic brain injury, anxiety, depression, co-occurring substance use disorder, family relationship challenges and other issues associated with Military service - for Veterans of all eras, Service Members, Military Families and Families of the Fallen through world-class clinical care, wellness, education, and research. Under the direction of the Senior Director of Florida the Events Coordinator will support signature, community, and operational events through planning logistics, coordinating tasks, and engaging with key staff and supporters. This includes multiple golf tournaments, galas, press conferences, check presentations, the annual Run to Home Base Florida and other events as necessary. The Events Coordinator maintain the highest level of integrity and confidentiality, and be able to work and thrive in demanding, fast-paced environment with the highest standards of accuracy. Must have reliable transportation. Must be able to work some nights and/or weekends. Job Summary Summary Responsible for planning, organizing, and executing meetings, events, and conferences within the hospital. This role involves coordinating logistics, managing resources, and ensuring that events run smoothly and meet the needs of both internal and external stakeholders. Does this position require Patient Care? No Essential Functions -Plan, coordinate, and execute a wide range of meetings and events, including medical conferences, staff training sessions, and community outreach events. -Develop event plans, including timelines, budgets, and resource needs, and ensure all aspects are executed efficiently. -Coordinate all logistical aspects of events, including venue selection, catering, audiovisual equipment, and transportation. -Oversee setup and teardown of event spaces, ensuring all equipment and materials are in place and functioning properly. -Source and liaise with vendors, including catering services, equipment suppliers, and other service providers. -Develop and distribute promotional materials for events, including invitations, flyers, and digital communications. Qualifications Education Bachelor's Degree Public Relations required or Bachelor's Degree Event Planning required or Bachelor's Degree Related Field of Study required Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience Experience in event planning or coordination, public relations, or a closely related field, preferably in a healthcare or hospital setting. 2-3 years preferred Knowledge, Skills and Abilities - Must be able to work some nights and weekends - Must have the ability to travel throughout Florida - Excellent organizational and project management skills, with the ability to manage multiple events simultaneously. - Strong communication and interpersonal skills, with the ability to work effectively with diverse groups. - Proficiency in event planning software, Microsoft Office Suite, and other relevant tools. - Attention to detail and problem-solving abilities, with the capability to handle unexpected issues calmly and effectively. - Must have reliable transportation - Must be able to work some nights and/or weekends Additional Job Details (if applicable) Physical Requirements Standing Occasionally (3-33%) Walking Occasionally (3-33%) Sitting Constantly (67-100%) Lifting Occasionally (3-33%) 20lbs - 35lbs Carrying Occasionally (3-33%) 20lbs - 35lbs Pushing Rarely (Less than 2%) Pulling Rarely (Less than 2%) Climbing Rarely (Less than 2%) Balancing Occasionally (3-33%) Stooping Occasionally (3-33%) Kneeling Rarely (Less than 2%) Crouching Rarely (Less than 2%) Crawling Rarely (Less than 2%) Reaching Occasionally (3-33%) Gross Manipulation (Handling) Constantly (67-100%) Fine Manipulation (Fingering) Frequently (34-66%) Feeling Constantly (67-100%) Foot Use Rarely (Less than 2%) Vision - Far Constantly (67-100%) Vision - Near Constantly (67-100%) Talking Constantly (67-100%) Hearing Constantly (67-100%) Remote Type Hybrid Work Location 123 Main Street Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $21.78 - $31.08/Hourly Grade 4 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Job DescriptionDescriptionAbout Us: Swift 7 Consultants is a leading consulting firm, dedicated to providing top-notch strategic solutions to our clients. Our team of experts helps businesses thrive through innovative approaches and cutting-edge strategies. We pride ourselves on our dynamic work environment and commitment to excellence. We are seeking a detail-oriented and enthusiastic Assistant Event Coordinator to join our team in Columbus, OH. The ideal candidate will assist in planning, organizing, and executing a variety of events, ensuring they run smoothly and meet our clients' expectations. This role requires strong organizational skills, creativity, and the ability to handle multiple tasks simultaneously. Key Responsibilities Assist in the planning and coordination of events, including conferences, seminars, workshops, and corporate meetings. Communicate with clients to understand their event needs and provide excellent customer service. Help manage event logistics, including venue selection, catering, transportation, and accommodations. Coordinate with vendors, suppliers, and other external partners to ensure all event components are in place. Assist in creating event materials such as invitations, agendas, and promotional items. Support on-site event setup, execution, and breakdown. Monitor event budgets and ensure expenses stay within allocated amounts. Skills, Knowledge and Expertise Bachelor's degree in Event Management, Hospitality, Marketing, or a related field. Strong written and verbal communication skills. Excellent organizational and time-management abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Ability to work independently and as part of a team. Creative thinking and problem-solving skills. Flexibility to work evenings and weekends as needed for events. Benefits Competitive salary Health, dental, and vision insurance 401(k) with company match Paid time off and holidays Professional development opportunities Dynamic and collaborative work environment

Title: Event Coordinator for Sports, Concerts, and Theatre - Join Our Dynamic Event Planning Team **Are you passionate about sports, concerts, and theatre? Do you thrive in fast-paced environments and enjoy organizing exciting events? We are seeking an Event Coordinator to join our team and help plan, coordinate, and execute memorable events for clients in the entertainment industry. This is an excellent opportunity for someone with a passion for event planning and a love for live entertainment. About Us: We specialize in organizing large-scale events, including sports tournaments, concerts, and theatre productions. Our team is committed to delivering exceptional experiences for both clients and attendees. As an Event Coordinator, you will play a key role in ensuring the success of these events by managing logistics, coordinating with vendors, and ensuring everything runs smoothly. Responsibilities: Plan, coordinate, and oversee all aspects of sports, concert, and theatre events. Communicate with clients to understand their event needs and ensure their vision is brought to life. Coordinate with vendors, venues, performers, and staff to ensure seamless event execution. Manage event budgets, timelines, and schedules to ensure deadlines are met. Handle on-site event operations, including set-up, troubleshooting, and providing customer service. Maintain communication with clients post-event to gather feedback and ensure satisfaction. Requirements Proven experience in event coordination, specifically in sports, concerts, or theatre (preferred). Strong communication and organizational skills. Ability to work independently and as part of a team to manage event logistics. Basic computer skills required for event planning software, scheduling tools, and email communication. Strong attention to detail and the ability to multitask in a fast-paced environment. Ability to work flexible hours, including evenings and weekends, as needed for events. Benefits Opportunities to work on exciting, high-profile events in the sports and entertainment industries. A collaborative work environment with a supportive team. Opportunity for growth and development within the company. How to Apply: If you're passionate about event coordination and have a love for sports, concerts, and theatre, we want to hear from you! Apply today to become part of our dynamic team and help create unforgettable events.

Westchester Network for Professionals (WNFP) is a business development organization dedicated to helping entrepreneurs, small business owners, and professionals connect, collaborate, and grow. Through networking events, educational programs, and marketing initiatives, WNFP provides valuable opportunities to build relationships, expand knowledge, and promote business success. Our NextGen Event Marketing & Communications Internship Program gives students and recent graduates real-world, project-based experience in event planning, marketing, and communications - preparing them for future careers in these fields. Job Description We are seeking motivated, creative, and detail-oriented interns to join our team. This remote internship offers a flexible schedule and the opportunity to gain hands-on experience in planning events, managing marketing campaigns, and executing communication strategies; all while building a professional portfolio and working with industry professionals. RESPONSIBILITIES Assist in planning and promoting virtual and in-person business events Support marketing initiatives, including social media content creation and email campaigns Conduct market research to identify outreach opportunities and potential partnerships Help develop communications materials, such as newsletters, event flyers, and press releases Participate in virtual meetings to review projects and receive mentorship Complete assignments on time with attention to detail and professionalism Qualifications Current student or recent graduate in Communications, Marketing, Business, Public Relations, or related field Strong written and verbal communication skills Experience using social media platforms and basic digital tools Reliable, organized, and able to manage tasks independently in a remote setting Willingness to learn, take initiative, and collaborate with a virtual team Additional Information This is an unpaid internship intended to provide professional development and industry experience. Internship schedules are flexible but require at least 10 hours per week and a commitment to complete assigned projects on time. Interns meet briefly with a supervisor before each shift to review assignments and receive step-by-step guidance. Students may receive academic credit if approved by their college or university. Join the NextGen Internship Program and gain the experience you need to launch your career in event marketing and communications! Company Website: http://www.wnfp.org We look forward to receiving your application! All your information will be kept confidential according to EEO guidelines.

The Assistant Conventions & Events Coordinator supports the Conventions & Events Coordinator in planning, organizing, and executing conventions, meetings, conferences, and internal/external events. This role focuses on (but is not limited to) logistics coordination, vendor and venue support, attendee communications, and on-site event execution to ensure events run smoothly, stay on budget, and align with organizational goals and brand standards. This role will be hired as a temporary / part-time assignment until the end of May 2026 with work hours not to exceed 20 per week. Your Impact: Event Planning & Logistics Support Assist with event timelines, planning checklists, run-of-show documents, and task tracking. Coordinate logistics including travel, shipping, room blocks, registrations, signage, catering, and A/V needs. Maintain event calendars, schedules, and event documentation (contracts, invoices, permits, certificates of insurance). Support room layouts, seating charts, floor plans, and exhibitor/booth preparation as needed. Vendor, Venue, and Partner Coordination Request quotes, collect bids, and support vendor selection processes. Communicate with venues, hotels, and vendors to confirm deliverables, deadlines, and setup requirements. Track vendor orders and ensure timely receipt of materials and services. Assist with sponsor/exhibitor coordination, including fulfillment and day-of support. Attendee Experience & Communications Support attendee registration processes, confirmations, and help with desk responses. Distribute event communications (invites, reminders, agendas, logistical updates, post-event follow-ups). Coordinate the preparation of attendee materials including badges, packets, agendas, and digital resources. Coordinate special accommodations and customer service needs in a timely and professional manner. Budgeting, Tracking, and Reporting Track expenses, purchase orders, invoices, and reimbursements under direction of the Coordinator. Help maintain budget spreadsheets and reconcile event costs. Support post-event reporting including attendance metrics, survey results, and lessons learned. Administrative & Team Support Schedule planning meetings, document notes, and track action items. Maintain shared folders and file organization for event assets and records. Provide general administrative support to the Conventions & Events Coordinator and cross-functional partners. Successful Candidate Will Have: 1-3 years of experience in event coordination, administrative support, hospitality, marketing operations, or related fields (or equivalent combination of education and experience). Strong organizational skills with the ability to manage multiple tasks and deadlines. Excellent written and verbal communication skills. Proficiencies with Outlook, Wrike, and Airtable are preferred. Preferred Qualifications Familiarity with basic procurement processes, contracts, and vendor management. Prior on-site conference/convention support experience. Basic understanding of brand standards and marketing collateral production. Key Skills & Competencies Detail-oriented with strong follow-through. Calm under pressure and adaptable to changing priorities. Customer-service mindset with a professional, helpful approach. Strong collaboration skills across internal teams and external partners. Comfortable working independently with clear direction and priorities. Work Environment / Travel This is a 100% remote position. MacBook (with optional external monitor) will be provided. Travel may be required for very select conventions/events (rare, if ever). Must be able to work occasional evenings and weekends during event periods. One80 Intermediaries is part of Arrowhead Intermediaries, a global insurance distribution platform that offers deep specialization, scale, and innovation across wholesale brokerage, program administration, and specialty insurance. With more than 7,000 professionals worldwide and a collective portfolio exceeding $18 billion in premium placed in 2024, our combined organization delivers a diverse trading platform for insurance carriers as well as expanded access and niche solutions for brokers and customers navigating complex and hard-to-place risks. The platform combines entrepreneurial culture with operational excellence to deliver tailored solutions and long-term value across the insurance ecosystem. For more information, please visit one80.com.If you have any questions about this posting, please contact **********************. Pay Range: $21.63 - $24.00 Hourly The pay range provided above is made in good faith and based on our lowest and highest annual salary or hourly rate paid for the role and takes into account years of experience required, geography, and/or budget for this role. One80 Intermediaries is an equal opportunity workplace and is committed to ensuring equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about working at One80 Intermediaries by visiting our careers page: ********************** Personal information submitted by California applicants in response to a job posting is subject to One80's California Job Applicant Privacy Notice .

St Catharine of Siena Church and School is looking for a Maintenance & Events Coordinator to join our Facilities Team. The right candidate will have an attentiveness to the needs of others and flexibility when working with staff, parishioners, parents and guests of the campus. About the Role The primary role of the Maintenance and Event Specialist is to complete tasks and repairs within scope of abilities and provide services to community events and meeting spaces. This includes plumbing, electrical, and mechanical tasks as well as event set up and tear down, and special projects as directed by leadership of the Parish and School. Also, perform custodial duties that are necessary to maintain a clean and safe environment in all areas of the St Catharine parish campus both inside the buildings and the outside spaces. This role requires attentiveness to the needs of others and flexibility when working with staff, parishioners, students, parents, and guests of the campus. Maintenance Perform preventative maintenance duties as assigned. Complete plumbing, electrical, and mechanical repairs and installations as assigned. Assess various maintenance project requirements and recommend course of action, material purchases, and vendor responsibilities, if necessary. Events Perform set up and tear down for meetings, community gatherings, sporting events and special events as directed. Assess needs of event spaces, fixtures, equipment, and repair or report replacements as necessary Provide on-site service for events such as custodial duties, assisting with unforeseen problems and questions, and creating an inviting environment. Use calendars and scheduling programs to effectively prepare and execute plans as needed without specific direction. Custodian Clean and sanitize bathrooms. Clean, mop, wash, buff, and vacuum floors in all buildings according to a schedule or based on need. Organize and clean all inside spaces as scheduled or instructed. Empty trash and move recycling materials to the proper receptacles. Maintain outside walk areas including sweeping debris, washing walkways, shoveling snow, and prepping icy areas. This work should be done in accordance with the school and church schedules so the walk areas can be safely navigated. Maintain landscape as instructed. Clean and polish fixtures in all buildings. Change light bulbs in all fixtures as required. Clean windows, fountains, and all glass on doors. Complete miscellaneous maintenance projects as assigned. Report to the Facilities Director any supplies to be ordered. Report to the Facilities Director any unsafe or potentially unsafe conditions. All other duties as assigned. Skills/Qualifications High School diploma or G.E.D. certificate. Previous custodial and/or maintenance experience preferred. Must be able to speak, read, and write in English Must feel comfortable with working in a team environment consisting of St Catharine Staff, volunteers and outside contractors. Required to use considerable judgment when performing and planning to perform tasks. Must be motivated and able to work independently and solve problems with minimal supervision Must comply with safety regulations and maintain clean and orderly work areas. Must be able to use and be familiar with electronic forms of communication such as email, text, and cellphone use. Must successfully pass BCI&I and FBI background checks. Must also attend a Protecting God's Children class. Physical Requirements Some heavy lifting and considerable moving of equipment required. Must be able to lift and move objects up to 75 pounds consistently with heavier weight necessary at times. Personal Protective Equipment Safety Glasses required while performing certain tasks. Masks may be required to be worn while working. Work Environment Exposed to a combination of normal office type environments and shop environments. Exposed to dust, odors, oil, fumes, and noise. Scheduling Due to the nature of the role, it may be necessary to change shifts or schedules to accommodate the needs of the parish community we serve. This job can include work primarily done on weekends and evenings as dictated. Adequate notice will be given for scheduling changes. Resumes may be sent to *********************

Remote Virtual Event Coordinator / Booking Specialist Evolution Sports Group is a leading sports management company that specializes in organizing and promoting sporting events across the country. We work with athletes, teams, and organizations to create memorable and successful events that bring communities together. As a fully remote company, we are committed to providing a flexible and dynamic work environment for our employees. Job Summary: We are seeking a highly organized and detail-oriented Virtual Event Coordinator / Booking Specialist to join our team. In this role, you will be responsible for coordinating and managing all aspects of our virtual events, from booking and scheduling to execution and follow-up. You will work closely with our clients, vendors, and team members to ensure the success of our virtual events. Key Responsibilities: - Coordinate and manage all aspects of virtual events, including booking, scheduling, and logistics. - Communicate with clients to understand their event needs and provide exceptional customer service. - Work with vendors to secure necessary equipment and services for virtual events. - Create and manage event timelines and schedules. - Oversee event setup and troubleshooting, ensuring a smooth and successful event. - Collaborate with marketing and social media teams to promote virtual events and drive attendance. - Conduct post-event evaluations and gather feedback from clients and attendees. - Stay up-to-date on industry trends and best practices for virtual events. Qualifications: - Associates or Bachelor's degree in event management, hospitality, or a related field. - Minimum of 2 years of experience in event coordination or booking. - Strong organizational and time-management skills. - Excellent communication and interpersonal skills. - Proficiency in virtual event platforms and technology. - Ability to work independently and in a team environment. - Flexibility to work evenings and weekends as needed for events. - Passion for sports and events. Benefits: - Competitive salary and benefits package. - Flexible remote work environment. - Opportunities for professional growth and development. - Being a part of a dynamic and passionate team. Join our team at Evolution Sports Group and be a part of creating unforgettable virtual events for athletes and sports enthusiasts across the country. Apply now to take the next step in your event management career. Package Details Compensation & Bonuses Competitive Pay Rate: $40-$60/hr based on experience and performance Paid Training: $40/hr for 1-week onboarding training Training Completion Bonus: $700 instant incentive after setup and training Work Schedule Flexible Scheduling: Choose Full-time (30-40 hrs/week) or Part-time (20 hrs/week) Options for morning, afternoon, or evening schedules No weekends required unless preferred Remote Work & Equipment 100% Remote Position - U.S.-based only Company-Provided Home Office Setup, including: High-performance laptop (Mac or Windows), Dual monitors, Printer/scanner, Headset + workstation accessories, Stipend for internet or electricity support Employee Benefits Package Paid Time Off (PTO) + Paid Sick Days Health, Dental & Vision Insurance Mental Health Support Access (virtual consultations) Paid Holidays 401(k) Retirement Savings Option (where applicable) Career Growth & Stability Guaranteed long-term placement with stable weekly hours Fast-track promotion opportunities every 3-6 months Company-sponsored certifications & skills training Internal mobility program - move into leadership, QA, HR, or project roles Extra Perks Monthly wellness allowance Employee recognition rewards Birthday stipend or digital gift card Annual performance review with salary increase potential

All JerseySTEM roles are pro-bono (unpaid) positions. JerseySTEM is a mission-driven professional network of pro-bono contributors dedicated to improving access to STEM education and career pathways for underserved middle school girls in New Jersey. Members contribute their professional skills and leverage their networks in service of the organization's gender-equity agenda. Membership is a minimum six-month commitment of approximately six flexible hours per week and includes a $100 refundable deposit, returned after six months of active membership. K-12 educators, retirees, veterans, interns, and students are exempt from the deposit. Overview This is a pro-bono volunteer position. JerseySTEM is looking for talented professionals across our departments to commit time and energy as long-term engagement for our mission to provide STEM education to underrepresented middle school girls. The Event Coordinator plans and executes events that engage the JerseySTEM college instructors community, collaborating with partners and managing logistics, marketing, and budgets to deliver impactful experiences. Responsibilities Responsible for planning, organizing, and executing events within the JerseySTEM community setting. Collaborates with community members, local businesses & organizations, and other stakeholders to create engaging and memorable experiences. Manages event logistics, budget, and marketing, ensuring events are successful and meet the needs of the JerseySTEM college instructors community. Qualifications Strong organizational and planning skills. Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Knowledge of event planning software and tools. Budget management and financial acumen. Experience in marketing and promotion. Ability to work under pressure and adapt to changing circumstances. Requirements 6 Hours weekly 6 months minimum

Job role: We are looking for a motivated Event Coordinator to work with one of our clients in the Silicon Valley tech space. Your role will be to project manage event delivery from planning, to on-site, to post-event accounting. Responsibilities: Work with client marketing team to establish the project by creating a central repository to hold all event specific files, understanding the delivery timeline, tracking budget Work with client third party vendors to facilitate swag logistics, equipment deliveries and produce booth designs Meet with client constituents to fulfill the event deliverables and communicate the strategy Work on-site at the event (travel 20-35%) to ensure deliverables are met Manage the post-event deliveries by formatting leads into standardized formats, measuring the engagement of the activity and more Recommend Requirements: Love for travel in the Continental United States (and ability to travel freely in all of those states) Proven work experience with Events and Field Marketing - type roles. Detail oriented understanding and/or fast adoption of new tech tools like Monday, Asana, Jira, Freshworks, Salesforce and Marketo Detail oriented organization of all documents for the client and adherence to internal reporting policies Ability to adapt to minute by minute changes in event execution Benefits: Fully-remote Realistic event work load with great upside to manage (and earn higher compensation) more accounts Paid educational opportunities to help with certifications and career advancement Opportunity to work with large technology companies in Silicon Valley About Us: Project Augustus is a rapidly growing full service event agency that provides services that aims to exceed simple peace of mind in growing marketing event programs. With revenue focuses, our team strives to leave no stone unturned to make sure you receive maximum opportunity generated while creating unique experiences to uplift your brand.

WHY YOU'LL DIG YOUR GIG In short, our purpose at TEAM is to blow people's minds and steal their hearts with incredible brand experiences. We want you to help us help our brands do amazing, unprecedented, wildly creative things, creating moments that people never forget and that people will want to share with others. To make all that great work happen takes a lot of coordination and organization behind the scenes. WHO WE ARE TEAM is an award-winning experiential marketing agency that develops and executes creative marketing campaigns rooted in strategy, insights, and decades of learning. We partner with the best brands and people to deliver experiences that create inspiration at the point of engagement. Our roster of talent is essential to executing quality campaigns which live up to our high standards. Visit us online on our website, Facebook, Instagram, or Twitter. THE TEAM DIFFERENCE People may forget your witty hashtag and your latest campaign tagline, but they will never forget how you made them feel. That's because what a brand does is much more important that what is says. Actions speak louder than advertising and marketing. Experiences are what create real connections that lead to brand love and that's what we do at TEAM. We're a fun, collaborative, hard working group with a great office environment who takes care of our employees, to ensure that both in work and in life you experience something greater. WHAT YOU WILL DO The Event Coordinator plays an essential role in supporting TEAM partnership with a leading global cloud provider managing event logistics, stakeholder coordination, and attendee experiences across various regions and themes. This role blends project coordination, operational support, and client service - ensuring flawless execution and exceptional engagement at every touchpoint. From live-streaming and speaker management to registration and reporting, this position ensures all logistical details are seamlessly executed and aligned with our client's standards. This is not simply event support. It is the orchestration of details and execution in order to meet required deadlines within a timely manner. Event Planning & Execution Support the planning and execution of various tech specific events (In-person, virtual and hybrid events) from concept through post-event measurement. Coordinate all event logistics, including registration, attendee communication, hotel reservations, and vendor support. Assist in managing live-streaming, speaker coordination, and on-site technical needs. Track key deliverables and timelines to ensure successful event execution across multiple regions. Prepare event materials, briefings, and post-event recaps as needed. Stakeholder & Vendor Coordination Serve as a central point of contact for cross-functional client teams. Support communication between Internal teams to ensure alignment and timely delivery of assets. Assist with vendor sourcing, contracting, and coordination, maintaining compliance with client and agency standards. Negotiation of contracts with vendors, venues, and suppliers to secure favorable terms, cost-effective In-person event execution, and delivery standards aligned to regional marketing strategy. Attendee & Executive Engagement Support executive, customer, and partner engagement initiatives for key tech events. Provide real-time assistance for VIP attendees, ensuring high-touch service throughout the event experience. Serve as part of the call center response team, assisting with attendee inquiries, hotel modifications, and registration updates. Logistics, Reporting & Administration Manage event documentation, including project trackers, contact lists, and schedules. Ability to measure leads and pipelines, given this Is B2B. Support budget tracking and expense reconciliation as directed. Compile post-event reports summarizing attendance, engagement, and logistics outcomes. Assist in process improvements and documentation to enhance future event efficiency. WAYS TO STAND OUT FROM THE CROWD Bachelor's degree in Event Management, Marketing, Communications, or a related field Minimum of 5+ years of experience coordinating events, preferably in an agency or corporate environment. Proven ability to manage multiple tasks, timelines, and stakeholders in a fast-paced setting. Strong organizational skills with meticulous attention to detail. Excellent written and verbal communication skills with a client-service mindset Virtual desktop setup is required; no new software purchases required. Experience supporting virtual or hybrid events a plus. Ability to travel If needed for event support. Proficiency with Google Workspace, Microsoft Office, project tools (e.g. Asana/Smartsheet) and presentation design platforms. EQUAL OPPORTUNITY TEAM is committed to building diverse teams and we are proud to be an equal opportunity employer. All applicants will receive consideration without regard to race, color, ancestry, sex, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, citizenship, genetics, disability, age, veteran status or other characteristics. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To request reasonable accommodation, contact ****************************

Destination Events Coordinator - RemoteLocation: Remote (United States) About Destination Knot:Destination Knot is a coordination-focused services company that supports clients with destination-based events, group experiences, and special occasion planning. We focus on organization, clear communication, and structured processes to ensure a smooth and positive client experience. Position Overview:The Destination Events Coordinator supports the coordination and scheduling of destination-based events and group experiences. This role assists with organizing timelines, managing reservations, and maintaining accurate documentation while providing professional client communication throughout the coordination process.This is a support-oriented role centered on coordination and logistics rather than sales. Key Responsibilities:Assist with coordination of destination event schedules and reservations Communicate with clients to confirm event details, timelines, and updates Maintain accurate records, calendars, and event documentation Track confirmations, changes, and coordination milestones Respond to client inquiries in a timely and professional manner Follow established workflows and quality standards Collaborate with internal teams to support event coordination efforts Qualifications & Skills:Strong organizational and time-management skills Clear written and verbal communication abilities High attention to detail and accuracy Ability to work independently in a remote environment Basic computer proficiency and willingness to learn new systems Professional, reliable, and service-oriented Previous experience in event coordination, group planning, hospitality, or administrative support is helpful but not required. Work Environment & Schedule:Fully remote position Flexible scheduling options may be available Training and ongoing guidance provided Why Work With Us:Remote work flexibility Structured, supportive environment Clear processes and expectations Opportunity to build destination event coordination skills How to ApplyQualified candidates are encouraged to submit an application for consideration. Selected applicants will be contacted regarding next steps.

Job Description God's Creations Event Planning With The Lee's in Columbus, OH is looking for one event coordinator to join our 23 person strong team. We are located on 1500 W 3rd Ave. Our ideal candidate is self-driven, punctual, and reliable. Benefits Joining a friendly team and work environment Responsibilities Hiring Vendors Creating Timeline Viewing Contracts Design Communication Answering Calls and Emails Scheduling Appointments Qualifications Time Management Communication Creativity Organization Interpersonal Communication Problem Solving Attention to Detail Ability to Multitask Customer Skills We are looking forward to hearing from you. By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.

Benefits: Employee discounts Opportunity for advancement Catering Event Coordinator Barrel & Boar is a well-established and beloved culinary destination in Ohio, known for its unique blend of rustic charm and sophisticated flavors. We specialize in BBQ and Southern-inspired cuisine, offering a memorable dining experience to our patrons. We have been catering for over 30 years and as we continue to expand our catering business, we are looking for a dynamic and dedicated Catering Event Coordinator to join our team. Job Overview As a Catering Event Coordinator at Barrel & Boar, you will be the event leader, managing all aspects of the event you are attending. Your role will involve planning, pulling equipment and supplies as well as attend events as the lead coordinator ensuring events are executed flawlessly. Key Responsibilities Coordinate with the catering director and culinary team to plan and execute catering events. Manage all logistics for catering events, including some staffing, equipment, transportation, and setup. Oversee event execution, ensuring high-quality service and adherence to food safety and handling protocols. Build and maintain strong relationships with clients and vendors, ensuring a high level of customer satisfaction and repeat business. Collaborate with the marketing team to create promotional materials and showcase our catering services across various platforms. Qualifications Proven experience in catering, event planning, or a related field. Strong interpersonal and communication skills, with an ability to engage with clients effectively. Excellent organizational and time-management abilities, with a keen attention to detail. Ability to work flexibly, including weekends and evenings, as required by event schedules. Passion for the food and beverage industry, with a particular interest in BBQ and Southern cuisine. Compensation: $20.00 - $20.00 per hour Barrel & Boar BBQ Gastropub is a casual place for family and friends to enjoy finely crafted smoked meats, and southern Cuisine in a warm rustic setting. Barrel & Boar features a collection of low country flavors designed with local craft beers and finely crafted cocktails.