How to hire an event producer

How to hire an event producer, step by step

Here's a step-by-step event producer hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an event producer job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new event producer
• Step 8: Go through the hiring process checklist

What does an event producer do?

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1. Identify your hiring needs

   First, determine the employments status of the event producer you need to hire. Certain event producer roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them an event producer to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire an event producer that fits the bill.

   The following list breaks down different types of event producers and their corresponding salaries.

   Type of Event Producer	Description	Hourly rate
   Event Producer	Meeting, convention, and event planners coordinate all aspects of events and professional meetings. They arrange meeting locations, transportation, and other details.	$12-56
   Planning Committee Member	The role of planning committee members is to assist with designing and implementing an educational activity. They need to ensure that the leadership gives the continuing education (CE) developer enough time to complete the CE process... Show more	$9-152
   Site Coordinator	A site coordinator is responsible for organizing special events and programs based on a client's specifications or a business's needs. Site coordinators ensure that the plan will go well by monitoring their resources, coordinating with third-party services, researching the best settings, finalizing the list of attendees, and managing the budget goals... Show more	$12-26

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Event Production
   • Event Logistics
   • Project Management
   • Event Planning
   • Vendor Contracts
   • Audio Visual
   • Booking
   • Event Management
   • Live Events
   • Vendor Management
   • Manage Budgets
   • Experiential Marketing
   • Business Development
   • Instagram

   Check all skills

   Responsibilities:

   • Manage post-event summation to determine successes, ROI, future enhancements, and follow-up communications.
   • Manage relationships including those between VIP guests, vendors, press and stake holders alike.
   • Manage door entry for all invite guests and celebrities along with coordination and creation of invite and VIP guest list.
   • Negotiate contracts with venues, third party vendors, booking agents and artist's management.
   • Interview alumni and co-wrote and edit the newsletter.
   • Execute campaigns through social media include direct e-mail and Facebook.

   More event producer duties

3. Make a budget

   Including a salary range in your event producer job description is one of the best ways to attract top talent. An event producer can vary based on:

   • Location. For example, event producers' average salary in hawaii is 65% less than in new york.
   • Seniority. Entry-level event producers 77% less than senior-level event producers.
   • Certifications. An event producer with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an event producer's salary.

   Average event producer salary

   $56,802yearly

   $27.31 hourly rate

   ---

   Entry-level event producer salary

   $27,000 yearly salary

   Updated December 16, 2025

   Average event producer salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$92,145	$44
   2	California	$83,663	$40
   3	Virginia	$80,738	$39
   4	Massachusetts	$80,648	$39
   5	Washington	$77,733	$37
   6	Pennsylvania	$77,618	$37
   7	District of Columbia	$74,298	$36
   8	Illinois	$64,216	$31
   9	Nevada	$61,938	$30
   10	North Carolina	$48,375	$23
   11	Minnesota	$48,370	$23
   12	Texas	$46,346	$22
   13	Alabama	$43,630	$21
   14	Colorado	$40,739	$20
   15	Iowa	$40,323	$19
   16	Florida	$38,458	$18
   17	Georgia	$37,078	$18
   18	Nebraska	$36,727	$18

   Average event producer salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Advanced Systems Group	$160,281	$77.06
   2	VMware	$144,152	$69.30
   3	Amazon	$137,962	$66.33	35
   4	Scripps Health	$135,136	$64.97
   5	Activision Blizzard	$122,142	$58.72	7
   6	Bloomberg	$119,693	$57.54	5
   7	J. The Jewish News of Northern California	$118,316	$56.88
   8	eClinicalWorks	$109,330	$52.56
   9	PRA Group Careers	$89,796	$43.17	5
   10	Massachusetts Institute of Technology	$88,974	$42.78
   11	Cigna	$84,689	$40.72	1
   12	Milk Media	$79,159	$38.06
   13	Veeva Systems	$73,254	$35.22	4
   14	AEG	$67,362	$32.39	5
   15	Walmart	$65,350	$31.42	1,120
   16	NVE	$62,641	$30.12
   17	Brella Productions	$61,480	$29.56
   18	Ember Technologies	$61,307	$29.47
   19	WestRock	$58,365	$28.06
   20	University of Washington	$57,384	$27.59

4. Writing an event producer job description

   An event producer job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of an event producer job description:

   Event producer job description example

   At Scripps Health, you will experience the pride, support, and respect of an organization that has been repeatedly recognized as one of the nation's Top 100 Places to Work.
   
   You'll be surrounded by people committed to making a difference in the lives of their patients and their teammates. So if you're open to change, go ahead and unlock your potential.
   * *
   
   *This is a pipeline req for a virtual PSR hiring event at Scripps Clinic Carmel Valley. Qualified selected candidates will receive an opportunity to self-schedule a video interview with the hiring team.*
   
   Join a winning team supporting Scripps Clinic Carmel Valley as a Patient Service Representative. The ideal candidate will thrive in a high call volume and patient volume environment and enjoy working and learning in a variety of areas while providing excellent customer service. You'll be on the front line for creating a positive Scripps Health experience for our patients while being responsible for duties such as the following:
   
   * Interacting with patients and providers to gather information for accurate registration. Assigning of Medical Record Number, appointment scheduling, point of service payment collection, document collection and check-out functions.
   
   * Responding to customer billing and payment inquires.
   
   * Effectively managing the check in or check out process, which includes identification verification; confirming demographic and insurance information; ensuring appropriate forms are provided, signed, and witnessed at the time of the patient visit and accurately preparing end of day reporting or payment reconciliation.
   
   * Scheduling and confirming appointments in person or over the phone and entering appropriate insurance.
   
   * Initiating and validating referrals/authorizations.
   
   * Having a proactive approach to customer service by listening to the patient, taking ownership of solutions and being able to identify the need to involve leadership to resolve concerns.
   
   These are benefitted Full Time, Day Shift positions with a Monday - Friday schedule (some roles may include rotating Saturday coverage). Occasional floating to other departments or sites may be required.*Select PSR positions at this site are eligible for remote work after training is complete.*
   
   The following departments are currently hiring:
   
   * AlIergy
   
   * Head/Neck Surgery
   
   * Internal Medicine
   
   * Check In/Check Out
   
   * Pediatrics
   
   * Radiology
   
   * Gastroenterology
   
   * Family Practice
   
   *Required Qualifications: *
   
   * Must be able to demonstrate proficiency of computer applications, excellent mathematical skills and ability to handle monies.
   
   * Excellent communication and customer service skills.
   
   * Strong organizational and analytical skills; innovative with ability to identify and solve problems.
   
   *Preferred Qualifications:*
   
   * 1 year of experience in customer service or a healthcare/medical office environment preferred.
   
   * Able to adapt, prioritize and meet deadlines.
   
   * Knowledge of medical terminology, commercial and government health insurance and billing guidelines, ACA requirements, understanding of DRG's, Medical ICD9/ICD10 codes and CPT/HCPC Codes and Modifiers.
   
   **Job:** **Business Office*
   
   **Organization:** **Scripps Clinic*
   
   **Title:** *PSR Hiring Event - Scripps Clinic Carmel Valley*
   
   **Location:** *Central San Diego County-SAN DIEGO-SCRIPPS CLINIC - CARMEL VALLEY*
   

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right event producer for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your event producer job on Zippia to find and recruit event producer candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit event producers, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new event producer

   Once you've selected the best event producer candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   Once that's done, you can draft an onboarding schedule for the new event producer. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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