Event Producer remote jobs

Ready to join a fast growing, and category leading SaaS company? Do you want to market a product that provides clear value to the world and is loved by its users? Are you looking to take on an impactful role leading a company's next level of growth? If yes, then keep reading! PerformYard has developed a simple and effective product that drives our customer's employee performance through the roof. Our long-term vision is to change the way performance is managed and measured in organizations of all sizes. To achieve this we need to add to our amazing team...that's where you come in! As an Events Specialist, you will support the planning, coordination, and execution of marketing events that elevate our brand and drive business impact. You'll play a key role in bringing tradeshows, conferences, and customer programs to life, overseeing logistics, vendor coordination, and cross-team collaboration to ensure every detail runs flawlessly. In this role, you'll help create high value, engaging experiences that connect our brand with customers and prospects across markets. The ideal candidate is a detail-driven, proactive marketer who thrives in a fast-paced environment and knows how to turn strategic plans into seamless event execution. This is a 100% Remote position - now & forever

About the role Workweek is seeking a Senior Event Producer to bring innovative B2B experiences to life. We host a wide variety of live events-from retreats at a mountain ranch in Bozeman, Montana, to executive dinners at Nobu Malibu, happy hours alongside tradeshows in Vegas, community meet-ups in Austin, and more-because we believe in the power of in-person connection. The Senior Event Producer will own end-to-end production for these events. They will collaborate cross-functionally to ideate and curate the best possible experiences for specific audiences, then take the lead on bringing those experiences to life. The ideal candidate for this role is a seasoned live event producer who is able to: Ideate innovative experiences Develop and execute detailed production plans and budgets Negotiate contracts with vendors Collaborate with content and brand partnerships teams to optimize attendee and sponsor experience Lead events on-site Note : All Workweek employees may work remotely, all work must be done in English and availability to meet during the Central Time Zone workday is required. What you'll do Produce live events end-to-end with little managerial oversight, which means: Collaborating cross-functionally on experience ideation Curating experiences for specific audiences and goals Developing and executing detailed production plans and budgets Identifying and negotiating with venues and vendors Traveling to lead events on-site Collaborate directly with Brand Partnerships to effectively integrate sponsors into event experiences Support virtual event production (typically, 1-hour Zoom sessions) if/as needed throughout the year Communicate clearly and proactively to ensure stakeholders are aligned and events are produced successfully Qualifications 3-5 years event production experience, B2B-specific experience a plus Experience with booking and negotiating vendor contracts Ability to develop and maintain strict production schedules and budgets Extremely detail-oriented and able to balance multiple projects simultaneously Strong written and verbal communication skills A team player: Willing to get your hands dirty and wear multiple hats to help build out a rapidly growing organization Benefits Competitive pay (we don't pay based on location, we assign value to the role) Equity in Workweek Remote operations with the ability to work in the time zone of your choice (or work IRL in our Austin, TX office) Unlimited PTO with a minimum of 3 days/quarter used 100% health insurance coverage, 75% coverage for dependents, and $150/month towards an HSA (or $150/month health stipend if insurance not used) 120 days of parental leave to use within one year of childbirth (available 12 months after your start date and only available every 365 days) 401(k) plan with 3.5% company match $500 one-time stipend for any home office needs used after the first 90 days 5-week sabbatical after 4 years on staff 2 volunteering days per year 1x/year in-person team retreat $100/month book stipend Note: At Workweek, we're passionate about building a diverse team. We care deeply about diversity, equality, and inclusion and strive to build a culture where everyone, from any background, feels included, supported, and free to be themselves. If your experience is this close to what we're looking for, please consider applying. Experience comes in many forms - skills are transferable, and passion goes a long way. We know that diversity makes for the best problem-solving and creative thinking, which is why we're dedicated to adding new perspectives to the team and encourage everyone to apply

About Limble At Limble we empower the unsung heroes who support the world. We're revolutionizing the way businesses manage their maintenance operations by providing a comprehensive suite of software solutions that empower organizations to optimize asset performance and drive operational excellence. From preventive maintenance to inventory management and beyond, our robust CMMS platform offers a suite of features designed to streamline operations and enhance productivity. About the Role We're looking for a detail-oriented and motivated Event Coordinator to join our growing marketing team. In this role, you'll support the Senior Events Manager in bringing Limble to life through exceptional event experiences - from trade shows and customer summits to partner activations and virtual webinars. You'll play an essential part in ensuring every event runs smoothly, from logistics and communication to vendor coordination and post-event reporting. This role is ideal for someone early in their career who wants to build a foundation in B2B marketing and events, gain hands-on experience across multiple event formats, and grow within a fast-paced, collaborative team. How You'll Make an Impact Support the planning and execution of Limble's events calendar - including trade shows, customer events, webinars, and partner activations. Coordinate event logistics such as venue research, vendor management, shipping, travel coordination, and material preparation. Assist with event registration, communications, and attendee engagement before, during, and after each event. Collaborate with cross-functional teams including Marketing, Sales, and Customer Success to align event deliverables with goals and messaging. Manage event timelines, project trackers, and internal updates to ensure tasks are completed on schedule. Support event setup, on-site logistics, and post-event teardown when applicable. Help manage event budgets by processing invoices, tracking expenses, and maintaining vendor documentation. Contribute to post-event reporting by gathering performance metrics, feedback, and learnings. Ensure all events reflect Limble's brand, values, and customer-first mindset. Travel as needed (up to 20%) to support in-person events and on-site execution. Required Qualifications 1-2 years of experience in event coordination, marketing, or operations - ideally within a B2B or technology environment. Strong organizational skills and a keen eye for detail, with the ability to juggle multiple priorities in a fast-paced setting. Excellent written and verbal communication skills, with a collaborative and proactive approach. Basic experience managing logistics, vendors, and timelines. Willingness to travel and occasionally work flexible hours to support event execution. Soft Skills and Cultural Fit A self-starter who takes ownership and thrives in a team environment. Highly organized and dependable, with strong follow-through and attention to detail. Eager to learn, grow, and take on increasing responsibility over time. Approaches challenges with creativity, optimism, and professionalism. Customer-first thinker who strives to deliver memorable experiences. Benefits $70,000 - $90,000 OTE Fully remote position Stock options Flexible PTO 11 paid company holidays Paid parental leave Health, Dental, and Vision insurance Employer paid Basic Life insurance and Short-Term Disability insurance Company contribution match for HSA and 401(k) Flexible Spending Accounts Monthly employee wellness stipend Opportunities for Learning and Development Reimbursement Pet insurance At Limble we are solution-oriented and customer-obsessed. We hire with a people-first approach, and we understand there's no such thing as a perfect candidate. Limble's company culture and values are based on collaboration and transparency. Our customers come from all different backgrounds and so do our employees. If you're results-driven, enjoy solving complex problems, and are curious about what you could accomplish at a rapidly scaling startup, we'd love to hear from you. Limble is an equal opportunity employer. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetics, marital status, veteran status, or any other protected characteristic under applicable laws. We are committed to building a diverse and inclusive workforce and welcome people from all backgrounds, experiences, perspectives, and abilities. All qualified applicants with arrest or conviction records will be considered in accordance with applicable laws.

Title: Event Producer Reports To: Senior Event Producer FLSA: Exempt, Full-Time Preferred start date is November 4. . SUMMARY Brand Revolution's Event Producer reports to a Senior Event Producer and works closely with event team members across levels and other agency teams to ensure flawless execution of assigned projects. Primary responsibility is supporting a variety of corporate clients with a high level of design, detailed contract negotiation and logistics, custom fabrication, entertainment, and event production elements. Events industry passion coupled with the desire to join an agency that believes in creating authentic and meaningful human-to-human connections is a must. Duties require organization, methodical thinking, and the ability to successfully capture all pertinent event information and accurately communicate it to the internal team. The Event Producer participates in all parts of the event process including initial ideation, budgeting, vendor management, and on-site event production. If you get excited about spreadsheets and floor plans - this is the job for you! ESSENTIAL DUTIES AND RESPONSIBILITIES: Integrate Brand Revolution templates, documents project management and storage software to follow the Brand Revolution event process. Participate in brainstorming and strategic discussions for assigned projects. Lead or participate in regular client-facing meetings for assigned projects. Create detailed MS Excel budget documents from start to finish, and with little to no assistance, for internal and client approval. Source and vet potential vendor partners for each project. Source and vet potential destinations or hotels for each project using internal software. Create & update visuals to support event proposal & execution, including deck, floor plans, renderings and more. Work with internal project management software to create, assign and manage all project-related tasks. Request and execute all contracts for approved event materials, processing POs and payments appropriately. Create and manage registration systems using Cvent as needed for projects. Manage creation of reports or client-facing reporting from software systems for rooming management, airfare management and ground transportation. Source, hire and train on-site event management team or crew as needed. Create appropriate organizational documents, production schedules and run of shows for each event, including versions to communicate with stakeholders. Create appropriate documents to oversee production and communication between internal teams related to assigned projects. Lead pre-con meetings and staff training sessions before events. Lead internal post-con meetings. Manage on-site team (internal and/ or external) for assigned events, including set up of on-site workspaces or offices. Prepare emergency plans and event staff manual and lead appropriate pre-event training. Responsible for budget leadership to maintain costs and profitability for assigned projects. Submit required internal accounting paperwork throughout event process and conduct post-event reconciliation. May include being trained to create or manage POs without the accounting software. Maintain a network of supplier partners, appropriately cataloging information. Manage or supervise Event Coordinators as needed on a day-to-day or project basis. Actively participate in networking and other relationship-building in the live events industry. Shadow and understand the Senior Event Producer role as much as possible. Assist with other tasks as assigned related to program or agency needs. MINIMUM QUALIFICATIONS Bachelor's degree in Marketing, Events, PR or equivalent experience 3 years' experience working in event planning, meeting planning, experiential marketing, or other comparable corporate environments. 3 years' experience in budget creation Intermediate level or higher proficiency with MS Excel Valid US Driver License Valid US passport and the ability to travel internationally as needed Ability to travel for assigned projects, domestically & internationally, up to 30% of the year Passionate about event planning and live events industry and looking to grow with Brand Revolution Preferred - Can work 3 days in-office in Cedar Park US Citizen or Current US Work Authorization KNOWLEDGE, SKILLS & ABILITIES: Demonstrates a personable and professional communication style. Communicates clearly, verbally and in writing, for internal and external stakeholders. Highly detail oriented & well-organized. Able to track, update, traffic and manage many specific details for multiple events at the same time. Preferred: Experience with event décor and scenic fabrication. Preferred: Experience with entertainment and event production. Familiarity with online meeting systems, like Google Meets. Ability to travel as needed for client events, including site visits, client meetings and other as needed. (Approximately 10 - 30% of the time.) EDUCATION & TRAINING: Bachelor's degree in Marketing, Events, PR or equivalent experience Preferred: CSEP, CMP or other related certification Preferred: Cvent certification or in-depth experience using the software PHYSICAL REQUIREMENTS: Ability to walk, stand, sit, kneel, speak, and hear with aid, see, read, reach with arms and hands, and use a computer, and telephone. This position requires continuous viewing of a computer screen and sitting for long periods of time. Must be able to stand for up to 3 hours at a time. Must have reliable transportation for traveling to/from remote working locations. Must have a suitable remote office work environment that includes a printer. Ability to push/pull/lift to 25 pounds. YOU BE YOU Brand Revolution is a Fair Chance and Equal Opportunity Employer committed to providing applicants with a fair shake regardless of race, religion, color, national origin, sexual orientation, sex and its associated medical conditions, gender identity or expression, age, veteran status, being differently abled or other applicable legally protected characteristics. Our creativity thrives when people come as they are, and we are committed to providing a workplace free of discrimination or harassment.

Senior Coordinator, Events Team Reports to: Director of Events Department: Marketing Who we are: CIEE is a nonprofit study abroad and intercultural exchange organization that transforms lives and builds bridges between individuals and nations through study abroad and international exchange experiences that help people develop skills for living in a globally interdependent and multi-cultural world. Why work with us: You will change the world. CIEE builds bridges between people, countries, and cultures. We help young people participate in high-quality international exchange and study abroad programs that bring the world together. We change lives, our alumni change the world. Be part of the change! You will receive a competitive total rewards package. CIEE provides all employees with exceptional benefits offerings that increase total compensation by up to 25%. Our top-tier benefits include: Paid time off and Parental leave Gym Reimbursement Program Employee Assistance Program Short-term & Long-term Disability 6 floating Fridays (based on our eligibility rules) CIEE Study Abroad and TEFL Program discounts 403(b) Retirement Plan with employer contribution Insurance Coverage (life, travel, medical, dental, and vision) Flexible Spending Accounts/Health Savings Account (medical and dependent) Voluntary Benefits (identity theft protection, pet insurance, accident, and critical illness) You will be part of a fast-paced, international, and collaborative team of professionals. CIEE operates the largest nonprofit network of study abroad locations, with facilities and staff in 29 countries. Additionally, we help international participants from over 140 countries come to the USA each year. Committed to excellence and solving whatever problem the world throws at them, CIEE professionals work on international teams, and are dedicated to advancing our 77-year-old mission to make the world a more peaceful place. Who you are: The Senior Coordinator supports the Director of Events and the Events Manager with administrative tasks related to the planning and operations of major sales and strategy events for the Outbound Exchanges Division. These include: supporting internal and external events and staff, assisting with the management of master hotel reservations lists and contracts, event registration system, communications to conference speakers and staff regarding conference and event logistics. This position also works closely with Marketing teams, Web and Digital team, Institutional Relations team, on-site and Executive Assistant staff to carry out project tasks related to events, and attends regular team meetings with members of the marketing team, and others in the organization. The Coordinator is a key member of the events planning and implementation team, as well as assisting with managing logistics on-site during the events. What you'll do: Assist with planning and implementation of event logistics of Outbound Exchange Division events. Maintain master files for all CIEE events: Study Abroad Conference, Global Internship Conference, Global Educator Summit, and High School Summer Teacher Site Visits. Manage event registration - develop and update annual online and in-person registration system for events, launch, generate reports, manage payments/refunds, answer registration inquiries. Assist and take an active role in planning and implementation with logistics for all meetings, workshops, events, transportation, and tours pre-event, and during the events. Support speaker and sponsor tracking, outreach, and materials collection. Handle travel logistics for speakers and VIP guests. Assist with preparing event materials. Manage the CIEE inventory and online store for swag, print collateral, and event materials, as well as shipping and receiving for events. Assist with vendor communication and scheduling as directed by the Event Manager. Assist with all aspects of the event as needed on-site: manage check-in, room sets, and support in operational areas. Assist in post-event event follow up, including tabulating, summarizing, and distributing event feedback, evaluations, and registration payment adjustments. Assist the Event Director in identifying, managing and updating event budgets and tracking all payments and invoices. Site visits to future conference locations for planning as well as travel to the conferences will require domestic/and or international travel approximately five times per year. Other duties as assigned. What you'll bring: The ideal candidate will possess: Bachelor's degree (or international equivalent). A minimum of 2 years administrative experience, event planning experience a plus. Must have the ability to handle multiple tasks and priorities simultaneously. Must have strong administrative skills, particularly attention to detail and the ability to complete assigned tasks efficiently and accurately, and in a timely manner. Must work well independently and proactively to complete projects. Must be able to manage all details of a given project and see them through to the end. Must have strong computer skills (MS Office Suite, Excel) and an interest in using technology to facilitate job success. Must have strong communication skills, both written and verbal, and be able to communicate to multiple audiences, as well as an incredible attention to detail. Must have strong customer service skills and the ability to listen and respond to a variety of requests, questions, and issues. Must have strong interpersonal skills and be flexible -able to respond quickly to changing circumstances. Experience abroad - Personal study or living experience abroad is very strongly preferred Some evening and weekend work may be required. CIEE believes that professionals with varied backgrounds bring unique approaches and ideas to solving problems and advancing our mission to bring the world together. Qualified candidates from underrepresented groups are strongly encouraged to apply. Due to federal regulations a background and reference check will be conducted as a condition of employment.

. JerseySTEM is looking for talented professionals across our departments to commit time and energy as long-term engagement for our mission to provide STEM education to underrepresented middle school girls. The Event Coordinator plans and executes events that engage the JerseySTEM college instructors community, collaborating with partners and managing logistics, marketing, and budgets to deliver impactful experiences. Responsibilities Responsible for planning, organizing, and executing events within the JerseySTEM community setting. Collaborates with community members, local businesses & organizations, and other stakeholders to create engaging and memorable experiences. Manages event logistics, budget, and marketing, ensuring events are successful and meet the needs of the JerseySTEM college instructors community. Qualifications Strong organizational and planning skills. Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Knowledge of event planning software and tools. Budget management and financial acumen. Experience in marketing and promotion. Ability to work under pressure and adapt to changing circumstances. Requirements 6 Hours weekly 6 months minimum

Job role: We are looking for a motivated Event Coordinator to work with one of our clients in the Silicon Valley tech space. Your role will be to project manage event delivery from planning, to on-site, to post-event accounting. Responsibilities: Work with client marketing team to establish the project by creating a central repository to hold all event specific files, understanding the delivery timeline, tracking budget Work with client third party vendors to facilitate swag logistics, equipment deliveries and produce booth designs Meet with client constituents to fulfill the event deliverables and communicate the strategy Work on-site at the event (travel 20-35%) to ensure deliverables are met Manage the post-event deliveries by formatting leads into standardized formats, measuring the engagement of the activity and more Recommend Requirements: Love for travel in the Continental United States (and ability to travel freely in all of those states) Proven work experience with Events and Field Marketing - type roles. Detail oriented understanding and/or fast adoption of new tech tools like Monday, Asana, Jira, Freshworks, Salesforce and Marketo Detail oriented organization of all documents for the client and adherence to internal reporting policies Ability to adapt to minute by minute changes in event execution Benefits: Fully-remote Realistic event work load with great upside to manage (and earn higher compensation) more accounts Paid educational opportunities to help with certifications and career advancement Opportunity to work with large technology companies in Silicon Valley About Us: Project Augustus is a rapidly growing full service event agency that provides services that aims to exceed simple peace of mind in growing marketing event programs. With revenue focuses, our team strives to leave no stone unturned to make sure you receive maximum opportunity generated while creating unique experiences to uplift your brand.

Title: Event Coordinator for Sports, Concerts, and Theatre - Join Our Dynamic Event Planning Team **Are you passionate about sports, concerts, and theatre? Do you thrive in fast-paced environments and enjoy organizing exciting events? We are seeking an Event Coordinator to join our team and help plan, coordinate, and execute memorable events for clients in the entertainment industry. This is an excellent opportunity for someone with a passion for event planning and a love for live entertainment. About Us: We specialize in organizing large-scale events, including sports tournaments, concerts, and theatre productions. Our team is committed to delivering exceptional experiences for both clients and attendees. As an Event Coordinator, you will play a key role in ensuring the success of these events by managing logistics, coordinating with vendors, and ensuring everything runs smoothly. Responsibilities: Plan, coordinate, and oversee all aspects of sports, concert, and theatre events. Communicate with clients to understand their event needs and ensure their vision is brought to life. Coordinate with vendors, venues, performers, and staff to ensure seamless event execution. Manage event budgets, timelines, and schedules to ensure deadlines are met. Handle on-site event operations, including set-up, troubleshooting, and providing customer service. Maintain communication with clients post-event to gather feedback and ensure satisfaction. Requirements Proven experience in event coordination, specifically in sports, concerts, or theatre (preferred). Strong communication and organizational skills. Ability to work independently and as part of a team to manage event logistics. Basic computer skills required for event planning software, scheduling tools, and email communication. Strong attention to detail and the ability to multitask in a fast-paced environment. Ability to work flexible hours, including evenings and weekends, as needed for events. Benefits Competitive salary and benefits package. Opportunities to work on exciting, high-profile events in the sports and entertainment industries. A collaborative work environment with a supportive team. Opportunity for growth and development within the company. How to Apply: If you're passionate about event coordination and have a love for sports, concerts, and theatre, we want to hear from you! Apply today to become part of our dynamic team and help create unforgettable events.

WHY YOU'LL DIG YOUR GIG In short, our purpose at TEAM is to blow people's minds and steal their hearts with incredible brand experiences. We want you to help us help our brands do amazing, unprecedented, wildly creative things, creating moments that people never forget and that people will want to share with others. To make all that great work happen takes a lot of coordination and organization behind the scenes. WHO WE ARE TEAM is an award-winning experiential marketing agency that develops and executes creative marketing campaigns rooted in strategy, insights, and decades of learning. We partner with the best brands and people to deliver experiences that create inspiration at the point of engagement. Our roster of talent is essential to executing quality campaigns which live up to our high standards. Visit us online on our website, Facebook, Instagram, or Twitter. THE TEAM DIFFERENCE People may forget your witty hashtag and your latest campaign tagline, but they will never forget how you made them feel. That's because what a brand does is much more important that what is says. Actions speak louder than advertising and marketing. Experiences are what create real connections that lead to brand love and that's what we do at TEAM. We're a fun, collaborative, hard working group with a great office environment who takes care of our employees, to ensure that both in work and in life you experience something greater. WHAT YOU WILL DO The Event Producer is responsible for leading the planning, logistics, execution and success of B2B tech events (such as conferences, executive programs, partner summits) for one of the leading global cloud providers. The role entails high visibility internally, with clients, partners, and vendors, and requires a highly motivated, extremely organized, polished individual who can lead a team of producers and work alongside other agency department resources to deliver best in class event experiences. Lead the production component of experiential events, while partnering with Account and Creative teams within the agency as well as the client, in conceptualizing, developing, and managing the execution of live events. Owns run-of-show/showcalling. Build a thorough understanding of the clients' marketing campaigns, values and culture, goals, and key performance indicators. Measurement of show flow and timeliness, contingency management, AV and technical coordination, stakeholder satisfaction accurate show reports/lessons learned. Partnering with teams such as Account Managers and Creative professionals. Designing, rehearsing and delivering on the expected event experience Inclusive of developing run of show, conduct technical rehearsals, brief talent and crews, perform tech checks and walkthroughs, live show calling. Be a critical thinker, problem solver and works well under pressure, proactively identifying potential challenges or barriers to execution, and delivering solutions prior to impact/delay. Lead the on-site execution of events, overseeing all producers, contractors, venue/partner relationships, and ensuring all elements of the event execution run flawlessly, on time and on budget. Manage multiple event campaigns across various marketing campaigns simultaneously, while prioritizing and managing time effectively to devote appropriate amount of time to all projects. Support account leads and participates in planning and pitching strategy, ideas, feasibility, and execution of live events for marketing campaigns. Develop estimates and budgets, manage production budgets throughout projects, reconcile and close projects within budget; provide profitability estimates for all projects. Confidently and effectively communicate across all departments and client contacts, at all levels of management. Conduct ongoing research on competitive/comparative event landscape, knowledge of latest trends, technology, and event execution tools and resources. Participate in regular status conference calls with internal production team, as well as for ongoing event projects with other agency departments, clients, IATs (inner agency teams) Leads by example and does not hesitate to roll up the sleeves to get hands dirty. WAYS TO STAND OUT FROM THE CROWD Minimum 5+ years' experience in hands-on event production with medium-to-large integrated agencies and/or in-house at client. 2+ years in management role overseeing production teams, vendors, freelancers. Experience working within the tech industry is strongly preferred. Ability to handle constant change, fast-paced environments, and accelerated production schedules with professional attitude and composure. Understanding of business finance, estimate development, fees and project profitability, forecasting, staff costs. Work non-traditional hours (nights/weekends/holidays) as well as regular work week, ability to travel regularly. Excellent work ethic and driving passion for achieving best in class experiences. Must be a collaborative team player, working well with others across key agency departments and leaders. Virtual desktop setup Is required; no new software purchases required. Strong budget and timeline management. Prior experience in experiential execution required. Proficiency with Google Workspace, Microsoft Office, project tools (e.g. Asana/Smartsheet) and presentation design platforms. EQUAL OPPORTUNITY TEAM is committed to building diverse teams and we are proud to be an equal opportunity employer. All applicants will receive consideration without regard to race, color, ancestry, sex, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, citizenship, genetics, disability, age, veteran status or other characteristics. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To request reasonable accommodation, contact **************************** Compensation $100,000-110,000

About Us Lyrasis is a 501 c 3 non-profit membership organization. Our Mission Statement is: Lyrasis empowers libraries, archives and museums through content services, open technologies and community-based solutions that expand access to information, preserve cultural heritage, and advance the shared goals of our members and the communities we serve. Collaboratively, we build a future that is inclusive, equitable, accessible and sustainable. Lyrasis organizational and staff values are: communication, respect, collaboration, impact, and service. Lyrasis was created by its members to help them tackle wide-reaching challenges with collective strengths. Lyrasis helps its members amplify their impact and influence. Summary Description: We're looking for someone special - a strategic thinker who loves the energy of events but isn't satisfied with "the way we've always done it." If you're the type of person who walks a trade show floor and immediately spots opportunities for greater impact, if you get energized by bringing people together around a shared mission, and if you believe that great events are about more than just showing up, we want to talk to you. The Event Planner & Marketing Operations Coordinator is responsible for ensuring the organization's events are strategic and impactful while driving efficiency across the entire Marketing and Communications (MarComm) team through robust project management and process improvement. Event Strategy and End-to-End coordination for all organizational events (in-person and virtual). Marketing Operations Leadership, including conducting process audits, implementing continuous process improvements, and ensuring efficient workflow for the entire MarComm Team. Project Management System Ownership (e.g., Smartsheet/Asana) to coordinate, track, and report on the work of the MarComm team. Data Analysis and Reporting, focused on tracking budget, assessing event ROI, and reporting on the overall marketing impact to drive evidence-based decisions. Collaborate with the MarComm team to develop cohesive, mission-aligned event-related communication and content. Duties/ Job Responsibilities: Own and administer the MarComm team's project management tool (currently Smartsheet), ensuring all team projects are coordinated, tracked, and visible. Develop, implement, and coordinate the annual conference strategy and calendar, ensuring alignment with organizational goals. Lead the execution of both in-person and virtual events, from concept through post-event analysis, maximizing impact through strategic investment. Select exhibit space, leveraging sponsorship and promotion opportunities, managing conference budget, collaboratively developing conference promotion materials with our in-house design team. Conduct thorough audits of existing conference and marketing processes, and implement necessary improvements to enhance team efficiency and effectiveness. Manage and monitor Lyrasis conference materials and inventory in a 3rd party portal. Manage external vendors for trade shows, event management, and shipping, negotiating best terms to ensure optimal value for the organization. Manage all event operations including venue preparation, tear down, booth staffing, and coordination of all on-site logistics, including troubleshooting as needed. Lead staff planning, pre-conference, and post-conference communications with internal stakeholders. Maintain event and operations budgets with accuracy and accountability. Analyze event data and generate reports on ROI and overall impact quarterly and after major national events. Works with outreach to ensure conference follow up and contacts are entered into Salesforce in a timely manner. Works as the project coordinator and assists in running official Lyrasis meetings, including support during the live meeting and promotion before and after. Occasionally assists in other virtual events. Support general MarComm efforts, including providing input on brainstorming sessions and assisting with communications projects as needed. Required Skills and Qualifications: Strategic thinking that connects events and marketing operations to organizational goals. Strong project management abilities, including expert use of tools such as Smartsheet or Asana. Demonstrated data analysis skills-ability to extract and present clear, compelling insights on ROI and impact. Excellent writing and communication abilities. Strong interpersonal and diplomatic skills to manage multiple stakeholders and competing demands simultaneously. Meticulous attention to detail (because the little things matter at events). Trade show exhibitor experience and a demonstrated record of planning in-person and virtual events for up to 500 people. Experience in conducting process audits and advocating for change and process improvements. Experience with high-paced environments balanced with long term goal-setting. Mission-driven outlook and commitment to DEIA principles and inclusivity in all communications and output. Comfortable working independently on a remote team. Minimum 2 years' experience in an event/conference planning role for an organization participates in multiple events per year. Preferred Qualifications: Bachelor's degree or equivalent, ideally in marketing, communications, or business. Experience working with libraries and cultural heritage organizations. Supervisory Responsibilities: None Physical Demands: This position is fully remote and requires sedentary work that primarily involves sitting/standing. Incumbent must be able to meet and communicate regularly via Zoom, Microsoft Teams, and/or other teleconferencing means. While the position is fully remote, travel to in-person Lyrasis events, national conferences and professional development seminars are required. Application Notes: Applications will be accepted through Friday, December 19, 2025. (Important Note: Due to the Lyrasis Christmas holiday office closure, selected applicants will be notified within the first two weeks in January 2026 if they are selected for an interview). Applications must include: Cover Letter and Resume Applications without a Cover Letter will NOT be considered. At Lyrasis, one of our core values is to provide an inclusive environment to all who are employed here. Therefore, the company is intentional in providing fair and equitable employment opportunities to all applicants, without regard to race, color, religion, sex, national origin, age, disability or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Visit.org is looking for a passionate and ambitious Event Coordinator, remote US-based to join our team remotely. The Event Coordinator, remote US-based will own the daily communications between external organizations and internal stakeholders as it relates to booking and coordinating events. The right candidate will have an entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to come in and be a builder. The Event Coordinator will manage event booking requests from our corporate partners and work with our nonprofit and social venture partners to confirm event details and ensure successful execution of the events. Please note: This is a remote role based in the Continental US. The working hours are 9 am to 6 pm Central Time. What Motivates Us There is room for everyone! We empower each other to innovate and create processes that use technology to generate meaningful, lasting change. We enjoy the challenge of finding solutions to problems that are not a way around it but through it. We're driven by the opportunity to help enterprises and their employees around the world to contribute to their communities. When You Join the Team You'll join a movement from the ground floor and a team of purpose-driven people with a strong sense of responsibility, ownership, and pride that we're building this thing together. You'll combine passion, purpose, and a paycheck-Visit.org team members get out of bed every day knowing their work is meaningful and has a tangible impact on individuals and communities around the world. About Visit.org: Enterprises are struggling to adapt to the increasing demand from their employees to work in socially accountable workplaces while adjusting to the business transformation of hybrid workflows. Visit.org is an enterprise SaaS company delivering purpose for a more engaged workforce. With its proprietary content across 90+ countries, Visit.org is providing the infrastructure and content for purpose-driven employee and client engagement. Some of our customers include Colgate, Paramount, Adobe, Twilio, Tommy Bahama, and others. Responsibilities: Facilitate all event booking requests from corporate partners and the account management team Manage daily communications with nonprofit organizations and corporate partners to confirm booking details Coordinate event timing details and changes with the event host team Learn and become an internal expert on our experiences offered on the Visit.org platform Collaborate in several aspects of event production, such as event hosts, calendar management, booking confirmations, and scheduling logistics Train, onboard, and prepare our on-site events team Maintain a feedback loop with cross-functional teams to provide insight and share suggestions on where improvements can be made Able to identify risks and come up with innovative solutions to ensure events are successful and completed as scheduled Provide immediate support for our clients and team on the ground Must be able to travel approximately 20% of the time to support some of our US-based events Please note: This is a remote role based in the Continental US. The working hours are 9 am to 6 pm Central Time. Requirements Qualifications: Experience coordinating and managing communications of multiple projects at once Extremely organized and prides themselves on their attention to detail 2-4 years of experience in event management, preferably with large-scale events Proficiency in English is required, and a second language is a plus Background in customer success or in a client-facing role Demonstrate a strong desire for growth or learning and keep up to date on industry and management trends Excellent communication and interpersonal skills Experience working in a fast-paced startup environment Passion for our mission and the desire to make an impact in the world through technology Benefits How we care Health, Dental, Vision Unlimited PTO + Holiday + Birthday off! Unlimited Social Impact Time Off (SITO)! Competitive salary Mission-aligned company events/volunteering Inclusive, exciting start-up culture Accelerated career & personal growth Culture Club and more! Salary range $40,000 to $50,000 DOE; however, base pay offered may vary depending on job-related knowledge, skills, and experience. A range of benefits may include equity, healthcare benefits, and paid time off may be provided as part of the compensation package.

**Graduate School of Business, Stanford, California, United States** Marketing Post Date Nov 10, 2025 Requisition # 107564 **Stanford Graduate School of Business** Stanford'sGraduate School of Business(GSB) has built a global reputation based on its immersive and innovative management programs. We provide students a transformative leadership experience, pushing the boundaries of knowledge with faculty research, and offering a portfolio of entrepreneurial and non-degree programs that deliver global impact. We invite you to be part of our mission of developing innovative, principled, and insightful leaders who change lives, change organizations, and change the world. The Event Operations team within the Facilities & Hospitality Department of the Stanford Graduate School of Business seeks an **Event Planner** for a **fixed term position with an end date of August 31, 2026, with a possibility of renewal** . The Event Planner will work in partnership with Stanford GSB departments and program owners. The Event Planner schedules, plans, and executes programs and events, such as academic courses, seminars, conferences, major events, and executive programs for the GSB as well as the university. This position monitors and responds to requests submitted through email, phone, or the venue reservation system and manages a portfolio of events and programs, working with a diverse constituency of staff, faculty, and students to produce logistically precise events. This position also provides administrative support to the department in finance and communications, among other administrative tasks. The Event Planner will need to exercise good judgment regarding how to prioritize tasks in the face of frequently shifting priorities. It is essential to have excellent judgment, integrity, flexibility, and creativity as well as a positive attitude, the ability to collaborate and consult, and a good sense of humor. In this role, you will have the opportunity to use your event planning and venue management skills to support the mission of the GSB. If you are an experienced event planner with exceptional venue scheduling and customer service skills, ready to take on new challenges in higher education, this position is ideal for you. The GSB campus properties include the Knight Management Center and GSB Residences on 19.5 acres with nearly 700K sq.ft. of buildings that support academic and administrative functions, student and executive residential experiences and food service programs. The Schwab Residential Center is a 24hour, 7-day/week residence, conference center. Primary responsibilities include: + Design, plan, implement, and coordinate customized events. + Serve as a member of the Event Operations team and contribute to a wide variety of functional areas, including decisions around scheduling, event logistics, and facilities. + Consult with stakeholders to determine event objectives and requirements. + Inspect event facilities to ensure they meet the event needs. + Procure and coordinate vendor services. Negotiate vendor contracts to minimize liability and risk. + Communicate with visiting entities such as vendors, alumni, and program participants for assigned events. + Research and provide recommendations to optimize event locations and evaluate alternatives and availability. + Resolve calendar conflicts. Generate analytical reports and summaries. + Utilize and maintain complex venue reservation system/database in Mazevo and other event planning software. + Monitor and respond to inquiries by email, phone, in-person, or through the venue reservation system. Serve as a resource regarding a defined set of policies and procedures. + May serve as project leader on smaller scale events or work as part of a team on program elements for larger scale events. + Provide administrative support in areas of finance, communications, webpages, among other administrative tasks. Minimum Requirements: + Associate degree and three years of relevant experience or combination of education and relevant experience. + Demonstrated success planning events. + Ability to work both independently and as part of a team. + Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines. + Demonstrated creativity, problem solving skills, taking initiative, judgment, and decision-making skills. + Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness. + Excellent interpersonal, communication, time management, and customer service skills. + Must be well-organized and detail-oriented. + Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers, including students, staff, faculty, and relevant university polices + Proficient computer skills and demonstrated experience with office software and email applications such as Microsoft Office suite and Google Workspace. + Knowledge and/or previous experience with space management and scheduling platform, such as Mazevo. + Willingness to learn the department reservation system and other applications. + Comfort with technology and data management. + Ability to work occasional evenings and weekends. + This is a fully onsite role with the potential to work remote one day per week. Certifications and Licenses Required: + Must possess and maintain a valid California non-commercial Class C Driver's License. Physical Requirements: + Ability to drive day or night. Work Standards: + When conducting university business, must comply with California Vehicle Code and Stanford University driving requirements. In addition, preferred requirements include: + Experience in venue management This position is campus-based with limited hybrid flexibility and requires on-site presence during events and special engagements. The expected pay range for this position is $72,972 - $87,751 per annum. Stanford University provides pay ranges that represent its good-faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, the base pay represents only one aspect of the total comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specific details about the rewards package for this position may be discussed during the hiring process. **Why Stanford is for You** Stanford's dedicated 16,000 staff come from diverse educational and career backgrounds. We are a collaborative environment that thrives on innovation and continuous improvement. At Stanford, we seek talent committed to excellence, driven to impact the future of our legacy and improve lives on a global sphere. We provide competitive salaries, excellent healthcare and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our generousperksalign with what matters to you: + Freedom to grow. Take advantage of career development programs, tuition reimbursement, or course audits. Join a TedTalk, or film screening, or listen to a renowned author or leader discuss global issues. + A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care, and caregiving support. + A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall, or participate in one of hundreds of health or fitness classes. + Discovery and fun. Visit campus gardens, trails, and museums. + Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computers, cell phones, recreation, travel, entertainment, and more! We take pride in being aculturethat encourages and empowers you. **How to Apply** We invite you to apply for this position by clicking on the "Apply for Job" button. To be considered, please submit a cover letter and résumé along with your online application. _The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ _Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a_ _contact form_ _._ _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ Additional Information + **Schedule: Full-time** + **Job Code: 4882** + **Employee Status: Fixed-Term** + **Grade: F** + **Requisition ID: 107564** + **Work Arrangement : Hybrid Eligible**

Remote Virtual Event Coordinator / Booking Specialist Evolution Sports Group is a leading sports management company that specializes in organizing and promoting sporting events across the country. We work with athletes, teams, and organizations to create memorable and successful events that bring communities together. As a fully remote company, we are committed to providing a flexible and dynamic work environment for our employees. Job Summary: We are seeking a highly organized and detail-oriented Virtual Event Coordinator / Booking Specialist to join our team. In this role, you will be responsible for coordinating and managing all aspects of our virtual events, from booking and scheduling to execution and follow-up. You will work closely with our clients, vendors, and team members to ensure the success of our virtual events. Key Responsibilities: - Coordinate and manage all aspects of virtual events, including booking, scheduling, and logistics. - Communicate with clients to understand their event needs and provide exceptional customer service. - Work with vendors to secure necessary equipment and services for virtual events. - Create and manage event timelines and schedules. - Oversee event setup and troubleshooting, ensuring a smooth and successful event. - Collaborate with marketing and social media teams to promote virtual events and drive attendance. - Conduct post-event evaluations and gather feedback from clients and attendees. - Stay up-to-date on industry trends and best practices for virtual events. Qualifications: - Associates or Bachelor's degree in event management, hospitality, or a related field. - Minimum of 2 years of experience in event coordination or booking. - Strong organizational and time-management skills. - Excellent communication and interpersonal skills. - Proficiency in virtual event platforms and technology. - Ability to work independently and in a team environment. - Flexibility to work evenings and weekends as needed for events. - Passion for sports and events. Benefits: - Competitive salary and benefits package. - Flexible remote work environment. - Opportunities for professional growth and development. - Being a part of a dynamic and passionate team. Join our team at Evolution Sports Group and be a part of creating unforgettable virtual events for athletes and sports enthusiasts across the country. Apply now to take the next step in your event management career. Package Details Compensation & Bonuses Competitive Pay Rate: $40-$60/hr based on experience and performance Paid Training: $40/hr for 1-week onboarding training Training Completion Bonus: $700 instant incentive after setup and training Work Schedule Flexible Scheduling: Choose Full-time (30-40 hrs/week) or Part-time (20 hrs/week) Options for morning, afternoon, or evening schedules No weekends required unless preferred Remote Work & Equipment 100% Remote Position - U.S.-based only Company-Provided Home Office Setup, including: High-performance laptop (Mac or Windows), Dual monitors, Printer/scanner, Headset + workstation accessories, Stipend for internet or electricity support Employee Benefits Package Paid Time Off (PTO) + Paid Sick Days Health, Dental & Vision Insurance Mental Health Support Access (virtual consultations) Paid Holidays 401(k) Retirement Savings Option (where applicable) Career Growth & Stability Guaranteed long-term placement with stable weekly hours Fast-track promotion opportunities every 3-6 months Company-sponsored certifications & skills training Internal mobility program - move into leadership, QA, HR, or project roles Extra Perks Monthly wellness allowance Employee recognition rewards Birthday stipend or digital gift card Annual performance review with salary increase potential

The Lifeway Internship Program is a unique opportunity designed to provide college students and recent graduates with a valuable learning experience that fosters growth both professionally, personally, and spiritually. Our internships go far beyond "busy work"-you'll engage in meaningful projects, gain hands-on experience, and be empowered to make an impact. Interns at Lifeway receive professional development, have opportunities for exposure to senior leaders, and benefit from mentoring relationships with experts in their chosen field. Job Overview This internship provides an opportunity to develop event planning skills while contributing to Lifeway's mission of serving and equipping women through dynamic gatherings. The Lifeway Women Events Intern will play a key role in helping our team prep for several Fall events, as well as plan for the launch of new events for 2027 Internship Program Details & Requirements Compensation: Lifeway's summer internship program offers a competitive hourly pay rate, and all necessary equipment is provided. Work Schedule: Interns work an average of 32 hours per week, with core workdays from Tuesday to Thursday. The expectation is that the internship is the primary focus during working hours. Program Duration: June 1 - August 14, 2026 (11 weeks). Interns must commit to participating in the entire program. Eligibility: Candidates must be enrolled in an undergraduate or graduate program and have completed at least two years of study by the internship start date. Recent graduates (December 2025 or May 2026) are also eligible. Development Opportunities: Weekly professional development sessions are provided, including specialized training, mentorship, and leadership development. Remote Structure: This is a remote position in the U.S., with required in-person attendance for orientation (June 1 - 4, 2026) and end-of-summer presentations (August 11-14, 2026) in Nashville. Travel costs for these events are covered by Lifeway. Application Deadline: Applications are due by December 31, with interviews beginning as soon as possible. Selections are finalized by April 1. Explore our culture further at team.lifeway.com/culture-code. This is a remote position based in the contiguous 48 United States with occasional travel to Nashville for in-person team gatherings. DFiFhYfR5n4#LI-Remote DFiFhYfR5n4#LI-Remote Responsibilities Live out Lifeway's mission and values, showing deep commitment to Kingdom work Assist with planning, scheduling, and execution of events. Communicate with vendors and stakeholders to ensure event success. Provide administrative support to the Women's Events team. Assist in the creation of new event development and strategy. Overnight travel for Orientation, and Final Presentation weeks Ability to travel during the summer to a Lifeway Women's event to serve on the event team Qualifications Education Communications, ministry, hospitality or related field Skills, Knowledge, & Experiences, required Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Ability to work in a fast-paced environment. Actively involved in an evangelical Christian church Skills, Knowledge, & Experiences, preferred Experience in event planning or coordination Involvement with leading other women; bible studies, events, etc. Familiarity with Lifeway Women's ministry Virtual work experience

At Lakeshore, we create innovative learning materials and world-class guest experiences for teachers, parents and children. Since 1954, we've grown into a global community-with a thriving e-commerce business, multiple catalogs, 60 retail stores, a peerless national sales force, plus international offices that support our preeminent supply chain division. But today we're working better, smarter and faster than ever-and setting our sights even higher. We're building an infrastructure designed for scalability, embracing data-driven decision-making and using technology to improve efficiency and ensure the best tools for the best work. Most importantly, we continue to invest in a diverse team of inquisitive top talent who fuel each other's passions and curiosity, take risks, try new things and believe that every new day brings opportunities for growth. Job Description We are currently searching for a self-motivated and energetic Events Coordinator to join our Conferences team, which falls under the Events department and Operations division. In this role, you will serve as a liaison between our corporate office and our outside sales representatives, planning and coordinating our in-field conferences and events. Lakeshore participates in a range of local and regional conferences, hosts school meetings and organizes other events throughout the year. You'll be responsible for ensuring that these events run smoothly from start to finish at our headquarters-helping grow our customer base and drive future sales. Applicants should bring exceptional customer service skills when working with both customers and internal teams. The ideal candidate has strong project coordination abilities, sharp attention to detail and a knack for juggling multiple projects in a fast-paced setting. This position is based in Carson, CA, and follows a hybrid work model, with select days in the office as needed and on-site presence as necessary for events A day on the job looks like this: Coordinating in-field conferences, event support, sponsorships and memberships Partnering with outside sales field to create a Lakeshore-branded booth presence Submitting registration/sponsorship/membership information requests Shipping materials (signage/collateral), supplies and products Prioritizing incoming calls, chats and emails from other departments, reps and customers Qualifications Got the skills and experience? Here's what we're looking for: High school diploma 6+ years of experience in a similar position; 10+ years of experience preferred 6+ years of experience managing people/projects; 10+ years of experience preferred Exceptional customer service skills in dealing with both customers and internal departments High-level administrative skills Excellent problem-solving and decision-making skills Ability to juggle and prioritize multiple projects Strong sense of urgency and a “can-do” attitude Superb written and verbal communication skills Proficient in Microsoft Excel, Word and Outlook Knowledge of Salesforce.com is a plus Additional Information And here's our end of the bargain! At Lakeshore, we pay local market wages for employees that reside within Los Angeles and Orange Counties. For this position, new employees joining Lakeshore who live within Los Angeles and Orange Counties are typically brought into the organization at an hourly rate between $20.19-$24 depending on relevant experience & skillset. This range is indicative of projected hiring range. The annual base compensation will take into account each candidate's relevant experience, location, and skillset. Bonus eligible Paid leave for new parents to support work/life balance and family bonding Excellent medical/dental and vision coverage-EPO, PPO and HSA 401(k) retirement plan with company contribution (because you will retire someday) Flexible benefits-choose what you like, ignore the rest On-site preschool for our employees' children On-site employee gym for all levels/fitness needs Generous employee discount Casual dress…and we really mean it At Lakeshore, we know our diversity makes us stronger, and when everyone feels included and valued, we all win. We strive to embrace our differences and create an intentionally diverse and inclusive community that is representative of the teachers, families and children we serve. We know we couldn't do the extraordinary things we're doing without the people on our team. Thanks to the passion and enthusiasm of this spectacular group, Lakeshore is more than a great place to work-it's a great experience to be part of. Day in and day out, we give everything we've got to create products that instill a sense of wonder and foster a true love of learning. To help maintain this high bar for success, we're constantly on the lookout for people to join us. So if you're a down-to-earth professional who shares our desire for making a difference, we'd love to hear from you. To learn more about Lakeshore, visit ********************************* Equal Employment Opportunity Policy People are selected to become members of the Lakeshore family based on skill, merit and mind-boggling talent-not based on race, color, creed, sexual orientation, gender or gender identity, marital status, domestic partnership status, military status, religion, age, national origin, ancestry, alienage, AIDS or AIDS-related complex status, genetic information, predisposition or carrier status, status as a victim of domestic violence, physical or mental disability, or any other characteristic protected by applicable law. If things aren't equal, we all lose. To learn about how we collect and use Applicant information, please visit our Employee/Applicant Privacy Policy. Lakeshore is an E-Verify employer. We use E-Verify to confirm the employment eligibility of all newly hired employees. Please see the E-Verify Participation Poster and Know Your Rights Poster in English and Spanish for more information. INDRLL1

Summary/ObjectiveThe Coordinator, Events is responsible for the comprehensive planning and execution of USA Football's diverse portfolio of events. This role involves collaborating across departments to deliver innovative programming and event solutions to our stakeholders, ensuring seamless logistical and operational support from conception through completion. Essential Functions Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Collaborate across units and departments to activate innovative programming and event solutions for USA Football stakeholders. Support the planning and execution of various events, ensuring all details align with organizational goals. Coordinate and execute operational and logistical planning for events, including registration setup, hotel operations, catering, equipment ordering, asset movement, inventory management, storage unit organization, and event setup/teardown. Work directly with external suppliers, facilities, hotels, catering vendors, and partners to secure necessary services and resources. Assist in the recruitment, hiring, and coordination of operations staff, volunteers, officials, and athletic trainers for all USA Football events under manager oversight. Provide critical on-site event execution support, ensuring smooth operations and problem resolution. Address and resolve problems proactively before, during, and after events to maintain high standards of quality and participant satisfaction. Assist with meeting assigned metrics and measures for each event, including reconciling event expenses and budgets. Work with the events team to implement best practices that continually improve the quality and impact of USA Football events. Collaborate effectively with various USA Football departments supporting events, including Marketing, Communications, Legal, and Finance. Perform other duties as assigned to support the overall success of the Events team. Required Education and Experience Bachelor's degree. Minimum of 1 year of experience in sports event operations, an athletic department, or with a sports team. Proficiency with Microsoft Office Suite (Word, Excel, Teams, PowerPoint, Outlook). Excellent written and verbal communication skills. Strong interpersonal skills and ability to collaborate effectively with diverse teams and stakeholders. Demonstrated attention to detail and strong organizational skills. Proven ability to multi-task, prioritize, and solve problems efficiently, including hands-on issues. Strong project management skills. Demonstrated teamwork and strong work ethic. As required by the Equal Pay Transparency Act, USA Football provides a reasonable range of minimum compensation for roles. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, education, etc. The pay range for this position is as follows: $37,600 - $56,400. This position is eligible to participate in an annual incentive program. Must meet requirements. USA Football is an Affirmative Action and Equal Opportunity Employer and a member of E-Verify. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be. All employment is decided based on qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, protected veteran status, disability status, or any other group protected by law. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Supervisory ResponsibilityThis position has no direct supervisory responsibilities. Work EnvironmentWhen not traveling or at events, this job primarily operates in a remote office environment. This role routinely uses standard office equipment such as computers and phones. Physical DemandsWhen not traveling or at events, this position requires the ability to sit for more than four hours per day, reading, listening, stooping, bending, and manual dexterity. During events, physical demands may include prolonged standing, walking, lifting up to 25 pounds, and working in various weather conditions. Position Type/Expected Hours of WorkThis is a Full-Time remote position. Occasional evening and weekend work may be required, especially during events. TravelFrequent travel to events is required, estimated at 30-40% annually, including extended periods during peak seasons (Spring and Summer). EEO StatementUSA Football provides equal opportunities for employment and advancement for all individuals, regardless of age, gender, race, religion, color, disability, veteran status, sexual orientation, national origin, or any other legally protected category.

Title: Entry Level Sports Travel & Event Coordinator - Plan Memorable Sports Travel Experiences Are you a sports enthusiast with a passion for event coordination? We are looking for an Entry-Level Sports Travel & Event Coordinator to help organize and manage travel and event logistics for sports teams and fans. If you are detail-oriented, customer-focused, and love combining sports and travel, this is the perfect role for you! About Us:We specialize in organizing sports travel packages and events, providing seamless experiences for teams, athletes, and sports fans attending major sporting events. As an Entry-Level Sports Travel & Event Coordinator, you will play a vital role in ensuring that all travel arrangements and event logistics run smoothly, delivering exceptional experiences to our clients.Responsibilities Coordinate travel arrangements for sports teams and event attendees, including booking transportation, accommodations, and event tickets. Assist in planning and organizing sports events, ensuring all logistics are handled efficiently. Communicate with clients to determine travel and event preferences, providing personalized recommendations. Work with vendors, venues, and service providers to secure the best deals and ensure smooth event execution. Handle administrative tasks related to bookings, confirmations, payments, and follow-ups. Provide excellent customer service, addressing inquiries and resolving issues promptly to ensure a positive experience for clients Requirements: Passion for sports and travel, with a keen interest in sports events and travel coordination. Strong communication and organizational skills. Ability to work independently and efficiently manage time and multiple tasks. Basic computer skills, including proficiency in using booking systems, email, and Microsoft Office Suite. Detail-oriented with the ability to manage logistics and handle client requests. Ability to adapt in a fast-paced, dynamic work environment. Prior experience in event planning or travel coordination is a plus, but not required Benefits: Flexible work schedule with opportunities for remote work. Competitive compensation with performance-based incentives. Access to sports event discounts and travel perks. Opportunity to work with a passionate and dedicated team in the sports travel and event planning industry. Career growth potential in a thriving industry. How to Apply: If you are passionate about sports and travel, and you're looking to build a career in event coordination, apply today! Join our team as an Entry-Level Sports Travel & Event Coordinator and start planning unforgettable sports travel experiences.We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Breese Stevens Field, in partnership with Forward Madison FC, are seeking full time Premium Seating and Event Hospitality Interns. Interns will oversee our high-end clientele in our exclusive suites throughout the stadium, in addition to being involved in backstage hospitality for our concert season and both on-site and off-site special events. In this internship program, interns will attain the ability to perform a variety of duties as they relate to various Hospitality, Event, and Catering job functions. This position will run through the end of our outdoor event season with an expected start date of May 9th, 2026 and run through the end of August 14th (Dates are flexible and subject to change). Responsibilities Include: Oversee and assist with set up and tear down of all suites and hospitality areas in the stadium during Forward Madison FC matches and designated special events. Oversee and assist (when necessary), all suite/inclusive area food expediting and setup with all appropriate table settings. Managing/scheduling of part time staff in the hospitality positions. Working closely with Food & Beverage Management and other staff to ensure suites and hospitality areas are stocked and ready in a timely manner. Preparing for special events and non-game day events in suites and other designated hospitality areas. Oversee and manage any off-site work events as they are scheduled. Assist in recruitment and organization of Vendors for various events including the monthly Bodega Night Market at the stadium. Assist AGM on non-game days, including but not limited to the creation of marketing graphics, organizing google sheets and recruitment/finding event leads for events at the stadium. Working with the client and sales rep of each designated event user group to ensure a phenomenal customer experience. Work closely with GM and AGM on sourcing and following leads, building projects in Honeybook (CRM tool) Understand and assist with various events in the Forward Club, ensuring logistics are accounted for, according to plans, and provide top-notch customer service to all guests. Assist the production team to execute the needs and requests of the artists during concert events and any potential off-site catering opportunities at other local venues. Oversee and assist the set up, tear down, and maintenance of back-of-house band catering and lounge area during concert days. Other responsibilities: Due to the varied nature of sports, entertainment, and event industries, other related responsibilities may arise as events are confirmed for the Summer of 2026. Breese Stevens Field Management will work directly with interns on applicable duties as they develop in the planning processes. Required Skills: Ability to think on one's feet and problem solve in a fast paced environment. Excellent communication skills. Willingness to work outdoors rain or shine as well as a kitchen environment. Ability to lift 40 lbs. Positive attitude and willingness to adapt to last minute changes. Food and beverage experience preferred. Marketing and Event management Experience preferred. Ability to work long hours Requirements All interns are expected to work every home game, playoff game, and designated special event held at Breese Stevens Field including concerts that utilize our organization's ticketing system. Attend all Intern Sports Business Classes. Accept and abide by all terms of the Intern Code of Conduct. Accept and abide by all terms of the Forward Madison FC Intern Handbook and Intern Confidentiality agreement (provided during onboarding). All interns will receive a compensation stipend. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice. This Events Coordinator position supports the sales and booking of events at The SAFE Credit Union Convention Center, Memorial Auditorium, and SAFE Credit Union Performing Arts Center. These three distinct event spaces represent the SAFE Credit Union Convention & Performing Arts District and provide unique event spaces for a wide range of programming. IDEAL CANDIDATE STATEMENT The ideal candidate for this position will be customer focused and possess a general understanding of how events can be successful. They will thrive in a team environment and bring creative ideas that support the success of both external and internal customers. The SAFE Credit Union Convention & Performing Arts District provides a wide range of options to host events, and the ideal candidate will understand how best to leverage these unique event spaces. DEFINITION To supervise and coordinate the service needs of events held at the Sacramento Community Convention Center or other City facilities and grounds; to serve as the City's representative at assigned events. SUPERVISION RECEIVED AND EXERCISED General supervision is provided by a higher level position. Responsibilities include the supervision of on-call events or set-up staff.EXAMPLES OF DUTIES Depending upon assignment, duties may include, but are not limited to, the following: * Plan and direct events as assigned by the supervisor. * Meet with users to provide information regarding the facility's capabilities and services; determine equipment, personnel, and other services required for events. * Calculate estimates and final costs to users for equipment, personnel, and other services; prepare cost settlement data. * Coordinate outside service needs with catering concessionaires, security, ushers, and other service providers. * Issue instructions to technical and maintenance personnel to assure that all necessary equipment and services are scheduled and in order; monitor events in progress. * Attend events and serve as liaison between user and the City. * Respond to facility user complaints and inquiries. * Enforce health, safety, and other regulations. * Assign and review the work of events or set-up staff. * Review contracts to assure compliance with terms and conditions. * For events held outside of the Community Convention Center, oversee the delivery, set-up, pick-up, and maintenance of event equipment. * Maintain event records and prepare related reports and correspondence. * Perform related duties as assigned.Knowledge of: * Principles and techniques used in planning, coordinating, and servicing a variety of theatrical, entertainment, recreational, industrial, and educational events. * Health, fire, and safety codes and emergency procedures affecting the use of public events facilities/grounds. * Security, concession, service, and operations needs associated with events. * Arithmetic through percentages. * Computers and common software packages. * Supervisory techniques. Ability to: * Anticipate, schedule, and coordinate equipment, operations, and service needs for individual events. * Communicate effectively, orally and in writing. * Identify event problems and take effective course of action. * Respond to licensee and public inquiries and complaints in an effective and tactful manner. * Determine user fees for equipment, personnel and other services. * Direct the work of others. * Establish and maintain effective relationships with those contacted in the course of work. Experience: One year of responsible experience in planning and supervising a variety of events in a large recreational, entertainment, or similar public use facility or grounds. Education: Completion of 60 college semester units including courses in business or public administration. Experience can substitute for the education on a year-for-year basis. PROOF OF EDUCATION Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. PROBATIONARY PERIOD: Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status. Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline; * Employment applications must be submitted online; paper applications will not be accepted. * Employment applications will be considered incomplete and will be disqualified: * If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). * If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. * Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. * Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. * If you're requesting Veteran's credit, a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline. Information regarding the use of Veteran's credit can be found in the Civil Service Board rules under rule 4.9C. * Applicants are responsible for attaching a copy of their DD214 to each position for which they apply. 2. Training and Experience Exam: (Weighted 100%) - The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note: * Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted. * A resume will not substitute for the information required in the T&E questions. 3. Eligibility: Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate's eligibility expires one year from the date of notification of a passing score for the Events Coordinator examination. 4. Screening Committee: (Pass/Fail)- All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: * Please visit **************************************************** for a comprehensive, step-by-step guide to the application process. * For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at **************. * Visit the City of Sacramento Human Resources Department website at *********************************************** * Send an email to *******************************; or * Call the Human Resources Department at **************