What does an event producer do?
An Event Producer is responsible for managing the flow of special events according to client requests and specifications. Event Producers coordinate with various suppliers and organizations to plan the event and identify resources that meet quality standards. They also discuss progress updates with the client and adjust plans to stick with the budget limitations and timetables. They must have excellent communication and organizational skills, especially in interacting with various people, to ensure that the event would run smoothly and efficiently.
Event producer responsibilities
Here are examples of responsibilities from real event producer resumes:
- Manage post-event summation to determine successes, ROI, future enhancements, and follow-up communications.
- Manage relationships including those between VIP guests, vendors, press and stake holders alike.
- Manage door entry for all invite guests and celebrities along with coordination and creation of invite and VIP guest list.
- Negotiate contracts with venues, third party vendors, booking agents and artist's management.
- Interview alumni and co-wrote and edit the newsletter.
- Execute campaigns through social media include direct e-mail and Facebook.
- Create facebook groups, street teams, street team payout structure and more.
- Handle social media channels including posting and tracking marketing campaigns on Instagram, Facebook and MailChimp.
- Handle all events registration duties including: payment, database updates and all alumni relate inquiries.
- Attend annual conferences for booking events, creating relationships with surrounding universities, and learning promotional techniques.
- Serve as lead marketer, producer, and developer of public NYC events integrating spirituality and psychology.
- Used vast knowledge of rums, liqueurs, spirits, beers and other alcohols when bartending events.
- Execute events relate to contemporary culture in NYC and Miami, including: panels, presentations, and exhibitions.
- Provide culinary assistance, reliable table service, and efficient bartending for clients and their guests during organize events.
- Establish academic forum to explore the role of debt in society and engage the student body in the topic.
Event producer skills and personality traits
We calculated that 13% of Event Producers are proficient in Event Production, Event Logistics, and Project Management. They’re also known for soft skills such as Communication skills, Interpersonal skills, and Negotiation skills.
We break down the percentage of Event Producers that have these skills listed on their resume here:
- Event Production, 13%
Presented event production pitches utilizing extensive market analysis and client specific needs assessment.
- Event Logistics, 9%
Developed and tracked budgets, produced agendas, obtained necessary permits and coordinated all event logistics.
- Project Management, 7%
Project management and trouble-shooting, crisis management and public relations.
- Event Planning, 6%
Utilized independent work style to effectively manage special event planning initiatives.
- Vendor Contracts, 5%
Help coordinate event details, vendor contracts, and creating the design for weddings and events.
- Audio Visual, 5%
Contract Audio Visual, Video Conferencing and Video Production Event Producer.
"event production," "event logistics," and "project management" are among the most common skills that event producers use at work. You can find even more event producer responsibilities below, including:
Communication skills. To carry out their duties, the most important skill for an event producer to have is communication skills. Their role and responsibilities require that "meeting, convention, and event planners exchange information with clients, suppliers, and event staff." Event producers often use communication skills in their day-to-day job, as shown by this real resume: "showcased highly persuasive communication skills to effectively negotiate all client and vendor contracts. "
Interpersonal skills. Another soft skill that's essential for fulfilling event producer duties is interpersonal skills. The role rewards competence in this skill because "meeting, convention, and event planners must establish and maintain positive relationships with clients and suppliers." According to an event producer resume, here's how event producers can utilize interpersonal skills in their job responsibilities: "exhibited exceptional customer service and interpersonal skills while overseeing seamless event execution. "
Negotiation skills. This is an important skill for event producers to perform their duties. For an example of how event producer responsibilities depend on this skill, consider that "meeting, convention, and event planners must be able to secure quality products and services at reasonable prices for their clients." This excerpt from a resume also shows how vital it is to everyday roles and responsibilities of an event producer: "full cycle event production to include designing content, marketing, collateral production, media, talent negotiations, and production. ".
Organizational skills. A big part of what event producers do relies on "organizational skills." You can see how essential it is to event producer responsibilities because "meeting, convention, and event planners must multitask, pay attention to details, and meet tight deadlines." Here's an example of how this skill is used from a resume that represents typical event producer tasks: "developed event specific organizational tools such as production timelines, provided research support and completed tasks required for event execution. "
Problem-solving skills. Another crucial skill for an event producer to carry out their responsibilities is "problem-solving skills." A big part of what event producers relies on this skill, since "meeting, convention, and event planners must be able to anticipate potential issues and prepare creative solutions that satisfy clients." How this skill relates to event producer duties can be seen in an example from an event producer resume snippet: "project management, production, team coordination, problem-solving abilities, and budgeting. "
The three companies that hire the most event producers are:
- The Freeman Company LLC21 event producers jobs
- Valvoline10 event producers jobs
- Veeva Systems9 event producers jobs
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Compare different event producers
Event producer vs. Party coordinator
The role of planning committee members is to assist with designing and implementing an educational activity. They need to ensure that the leadership gives the continuing education (CE) developer enough time to complete the CE process. They are responsible for establishing a planning committee and maintaining access to all confirmed presenters and planners. Planning committee members are also responsible for meeting deadlines for submitting CE documents and clarifying any issues with the proposed CE documents.
While similarities exist, there are also some differences between event producers and party coordinator. For instance, event producer responsibilities require skills such as "event production," "event logistics," "project management," and "vendor contracts." Whereas a party coordinator is skilled in "kids," "cpr," "allergies," and "pos." This is part of what separates the two careers.
Party coordinators tend to reach similar levels of education than event producers. In fact, party coordinators are 3.5% less likely to graduate with a Master's Degree and 0.1% more likely to have a Doctoral Degree.Event producer vs. Planning committee member
A site coordinator is responsible for organizing special events and programs based on a client's specifications or a business's needs. Site coordinators ensure that the plan will go well by monitoring their resources, coordinating with third-party services, researching the best settings, finalizing the list of attendees, and managing the budget goals. A site coordinator usually works with the marketing department of an organization for promotional strategies and addresses any concerns that an attendee might have.
While some skills are similar in these professions, other skills aren't so similar. For example, resumes show us that event producer responsibilities requires skills like "event production," "event logistics," "project management," and "event planning." But a planning committee member might use other skills in their typical duties, such as, "safety committee," "community outreach," "financial statements," and "alumni."
Planning committee members earn higher levels of education than event producers in general. They're 6.9% more likely to graduate with a Master's Degree and 0.1% more likely to earn a Doctoral Degree.What technology do you think will become more important and prevalent for event producers in the next 3-5 years?
Siddharth Mobar
Assistant Professor, Lasell University
Event producer vs. Site coordinator
A conference coordinator organizes professional gatherings and meetings according to a client's needs and preferences. There are also instances where they may plan reunions, parties, and other events. Their responsibilities begin at meeting the clients to identify their needs and preferences, including the event's purpose or themes. From there, a conference coordinator develops plans, secures venues and speakers, books caterers and other equipment, prepares and processes requests, and maintains records of all transactions, presenting invoices to the clients. Moreover, a conference coordinator must be proactive and resolve any conflicts or issues should any arise.
The required skills of the two careers differ considerably. For example, event producers are more likely to have skills like "event production," "event logistics," "project management," and "event planning." But a site coordinator is more likely to have skills like "customer service," "data entry," "cpr," and "direct supervision."
Site coordinators earn the highest salary when working in the manufacturing industry, where they receive an average salary of $41,125. Comparatively, event producers have the highest earning potential in the internet industry, with an average salary of $58,763.site coordinators typically earn similar educational levels compared to event producers. Specifically, they're 4.9% more likely to graduate with a Master's Degree, and 0.5% more likely to earn a Doctoral Degree.Event producer vs. Conference coordinator
Types of event producer
Updated January 8, 2025
