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An Event Producer is responsible for managing the flow of special events according to client requests and specifications. Event Producers coordinate with various suppliers and organizations to plan the event and identify resources that meet quality standards. They also discuss progress updates with the client and adjust plans to stick with the budget limitations and timetables. They must have excellent communication and organizational skills, especially in interacting with various people, to ensure that the event would run smoothly and efficiently.

Event Producer Responsibilities

Here are examples of responsibilities from real event producer resumes representing typical tasks they are likely to perform in their roles.

  • Manage post-event summation to determine successes, ROI, future enhancements, and follow-up communications.
  • Manage relationships including those between VIP guests, vendors, press and stake holders alike.
  • Manage door entry for all invite guests and celebrities along with coordination and creation of invite and VIP guest list.
  • Negotiate contracts with venues, third party vendors, booking agents and artist's management.
  • Interview alumni and co-wrote and edit the newsletter.
  • Execute campaigns through social media include direct e-mail and Facebook.
  • Create facebook groups, street teams, street team payout structure and more.
  • Handle social media channels including posting and tracking marketing campaigns on Instagram, Facebook and MailChimp.
  • Handle all events registration duties including: payment, database updates and all alumni relate inquiries.
  • Attend annual conferences for booking events, creating relationships with surrounding universities, and learning promotional techniques.
  • Serve as lead marketer, producer, and developer of public NYC events integrating spirituality and psychology.
  • Used vast knowledge of rums, liqueurs, spirits, beers and other alcohols when bartending events.
  • Execute events relate to contemporary culture in NYC and Miami, including: panels, presentations, and exhibitions.
  • Provide culinary assistance, reliable table service, and efficient bartending for clients and their guests during organize events.
  • Establish academic forum to explore the role of debt in society and engage the student body in the topic.

Event Producer Skills and Personality Traits

We calculated that 13% of Event Producers are proficient in Event Production, Event Logistics, and Project Management. They’re also known for soft skills such as Communication skills, Interpersonal skills, and Negotiation skills.

We break down the percentage of Event Producers that have these skills listed on their resume here:

  • Event Production, 13%

    Presented event production pitches utilizing extensive market analysis and client specific needs assessment.

  • Event Logistics, 9%

    Developed and tracked budgets, produced agendas, obtained necessary permits and coordinated all event logistics.

  • Project Management, 7%

    Project management and trouble-shooting, crisis management and public relations.

  • Event Planning, 6%

    Utilized independent work style to effectively manage special event planning initiatives.

  • Vendor Contracts, 5%

    Help coordinate event details, vendor contracts, and creating the design for weddings and events.

  • Audio Visual, 5%

    Contract Audio Visual, Video Conferencing and Video Production Event Producer.

"event production," "event logistics," and "project management" aren't the only skills we found event producers list on their resumes. In fact, there's a whole list of event producer responsibilities that we found, including:

  • Communication skills can be considered to be the most important personality trait for an event producer to have. According to a event producer resume, "meeting, convention, and event planners communicate with clients, suppliers, and event staff" event producers are able to use communication skills in the following example we gathered from a resume: "showcased highly persuasive communication skills to effectively negotiate all client and vendor contracts. "
  • Another trait important for fulfilling event producer duties is interpersonal skills. According to a event producer resume, "meeting, convention, and event planners must establish and maintain positive relationships with clients and suppliers." Here's an example of how event producers are able to utilize interpersonal skills: "exhibited exceptional customer service and interpersonal skills while overseeing seamless event execution. "
  • Negotiation skills is also an important skill for event producers to have. This example of how event producers use this skill comes from a event producer resume, "meeting, convention, and event planners must be able to negotiate service contracts for events" Read this excerpt from a resume to understand how vital it is to their everyday roles and responsibilities, "full cycle event production to include designing content, marketing, collateral production, media, talent negotiations, and production. "
  • A thorough review of lots of resumes revealed to us that "organizational skills" is important to completing event producer responsibilities. This resume example shows just one way event producers use this skill: "meeting, convention, and event planners must multitask, pay attention to details, and meet tight deadlines in order to provide high-quality meetings" Here's an example of how this skill is used from a resume that represents typical event producer tasks: "developed event specific organizational tools such as production timelines, provided research support and completed tasks required for event execution. "
  • Yet another important skill that an event producer must demonstrate is "problem-solving skills." Meeting, convention, and event planners must be able to develop creative solutions that satisfy clients This is clearly demonstrated in this example from an event producer who stated: "project management, production, team coordination, problem-solving abilities, and budgeting. "
  • See the full list of event producer skills.

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    What Party Coordinators Do

    The role of planning committee members is to assist with designing and implementing an educational activity. They need to ensure that the leadership gives the continuing education (CE) developer enough time to complete the CE process. They are responsible for establishing a planning committee and maintaining access to all confirmed presenters and planners. Planning committee members are also responsible for meeting deadlines for submitting CE documents and clarifying any issues with the proposed CE documents.

    We looked at the average event producer annual salary and compared it with the average of a party coordinator. Generally speaking, party coordinators receive $16,814 lower pay than event producers per year.

    As far as similarities go, this is where it ends because an event producer responsibility requires skills such as "event production," "event logistics," "project management," and "vendor contracts." Whereas a party coordinator is skilled in "kids," "cpr," "allergies," and "pos." So if you're looking for what truly separates the two careers, you've found it.

    Party coordinators tend to reach similar levels of education than event producers. In fact, party coordinators are 3.5% less likely to graduate with a Master's Degree and 0.1% more likely to have a Doctoral Degree.

    What Are The Duties Of a Planning Committee Member?

    A site coordinator is responsible for organizing special events and programs based on a client's specifications or a business's needs. Site coordinators ensure that the plan will go well by monitoring their resources, coordinating with third-party services, researching the best settings, finalizing the list of attendees, and managing the budget goals. A site coordinator usually works with the marketing department of an organization for promotional strategies and addresses any concerns that an attendee might have.

    Now we're going to look at the planning committee member profession. On average, planning committee members earn a $24,411 higher salary than event producers a year.

    Not everything about these jobs is different. Take their skills, for example. Event producers and planning committee members both include similar skills like "facebook," "twitter," and "social events" on their resumes.

    While some skills are similar in these professions, other skills aren't so similar. For example, several resumes showed us that event producer responsibilities requires skills like "event production," "event logistics," "project management," and "event planning." But a planning committee member might use skills, such as, "safety committee," "community outreach," "financial statements," and "alumni."

    On the topic of education, planning committee members earn higher levels of education than event producers. In general, they're 6.9% more likely to graduate with a Master's Degree and 0.1% more likely to earn a Doctoral Degree.

    How a Site Coordinator Compares

    A conference coordinator organizes professional gatherings and meetings according to a client's needs and preferences. There are also instances where they may plan reunions, parties, and other events. Their responsibilities begin at meeting the clients to identify their needs and preferences, including the event's purpose or themes. From there, a conference coordinator develops plans, secures venues and speakers, books caterers and other equipment, prepares and processes requests, and maintains records of all transactions, presenting invoices to the clients. Moreover, a conference coordinator must be proactive and resolve any conflicts or issues should any arise.

    Let's now take a look at the site coordinator profession. On average, these workers make lower salaries than event producers with a $18,546 difference per year.

    As mentioned, these two careers differ between other skills that are required for performing the work exceedingly well. For example, gathering from event producers resumes, they are more likely to have skills like "event production," "event logistics," "project management," and "event planning." But a site coordinator might have skills like "customer service," "data entry," "cpr," and "direct supervision."

    Additionally, site coordinators earn a higher salary in the manufacturing industry compared to other industries. In this industry, they receive an average salary of $41,125. Additionally, event producers earn an average salary of $58,763 in the internet industry.

    Site coordinators are known to earn similar educational levels when compared to event producers. Additionally, they're 4.9% more likely to graduate with a Master's Degree, and 0.5% more likely to earn a Doctoral Degree.

    Description Of a Conference Coordinator

    Now, we'll look at conference coordinators, who generally average a lower pay when compared to event producers annual salary. In fact, the difference is about $14,824 per year.

    According to resumes from both event producers and conference coordinators, some of the skills necessary to complete the responsibilities of each role are similar. These skills include "event logistics," "event planning," and "vendor contracts. "

    Each job requires different skills like "event production," "project management," "audio visual," and "booking," which might show up on an event producer resume. Whereas conference coordinator might include skills like "conference calls," "reservations," "audio visual equipment," and "conference planning."

    Conference coordinators earn a higher salary in the telecommunication industry with an average of $48,429. Whereas, event producers earn the highest salary in the internet industry.

    Conference coordinators reach similar levels of education when compared to event producers. The difference is that they're 2.3% more likely to earn a Master's Degree more, and 0.6% more likely to graduate with a Doctoral Degree.