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Become An Events Assistant

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Working As An Events Assistant

  • Communicating with Supervisors, Peers, or Subordinates
  • Performing Administrative Activities
  • Interacting With Computers
  • Getting Information
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $53,370

    Average Salary

What Does An Events Assistant Do At Johns Hopkins University

* Online Marketing_
* Manages execution of online marking plans and activities for the private events office.
* Utilize local resources to strengthen vendor relationships and attract new client bases.
* Regular market research to ensure the Private Events Office stays on top of national and local industry trends and best practices.
* Contributes to the development of annual marketing plan for the Private Events Program and works in conjunction with Director of Private Events to brainstorm and develop new and creative marketing strategies.
* Maintain strong knowledge of market trends and strategies.
* Building and executing social media strategy through competitive and audience research
* Generate, edit, publish and share weekly content (original text, images, video or HTML) that builds meaningful connections and encourages client, prospects and partner engagement
* Leverage and improve brand identity for both venues utilizing online platforms and paid advertising; maintain current calendar dates in all online spaces.
* Monitors and evaluates marketing initiatives (conduct evaluations, use survey tools to solicit client feedback, analyze website traffic and trends with Google Analytics).
* Report findings and implement recommended improvements.
* Manages regular evaluation of website and all social media to ensure all content is up to date and accurate.
* Annual refreshment of websites and ongoing daily curation of social media content.
* Refresh and create marketing materials for both venues.
* Work with colleagues including museum and library communications staff to review and manage distribution of materials.
* Build and strengthen vendor partner relationships (photographers, etc.) through social media and online presence.
* Coordination of Student Hiring and Event Staff Scheduling_
* Coordinates scheduling of all casual and student staff.
* Maintain current and accurate staff contact lists to include Event Managers, Students and key points of contacts at each venue.
* Work with the Private Events Coordinator to determine staffing requirements for each scheduled event, manage overarching staffing calendar for Students and Event Managers and convey all relevant scheduling communications directly to support staff.
* Provide assistance and back up on weekends for staffing emergencies, and as needed event management for daytime and evening events.
* Responsible for onboarding of all student staff.
* Engage with the Director of Private Events regularly on student recruitment needs and planning.
* Support recruitment of new student staff, including the processing of hiring paperwork.
* Implement structured onboarding process to most efficiently fit the needs of the program while: a) ensuring standard systems (e.g. timecards) are in place. b) general private events program training is achieved, and c) venue specific training completed.
* Contractual Vendor Scheduling_
* Coordinates and assists with scheduling and directly interacting with contractual vendors (security, cleaning, etc.) at GPL and EML.
* Determines level of vendor support needed and schedules accordingly.
* Reviews vendor invoices for accuracy prior to payment.
* Regular Administrative Duties_
* Supports day-to-day office operations.
* Serves as back-up to the Private Events Coordinator in managing client and vendor contact when the Private Events Coordinator is unavailable, including prospective viewing and client planning appointments.
* Support Private Events Coordinator in the processing of incoming business leads and inquiries, specifically manage all inquiries received by email.
* Place holds and book viewing appointments.
* Prepare and send client agreements, managing communications accordingly.
* Complete yearly refresh of program manuals including venue specific manuals, catering manuals, etc.
* Maintain Preferred Vendor lists at each venue, ensuring current information is on file.
* Create and or refreshes documentation, materials, or templates as needed (e.g. floor plans, checklists, pricing lists, etc.)
* Update shared only calendars monthly, maintain common electronic files, manage supply inventories, and other duties as necessary.
* Financial Processing_
* Process all incoming payments and rental agreements.
* Prepare and track all payments before they are submitted to ELP Budget Specialists.
* Point of contact with all clients on payment and contact issues.
* Monitor all incoming mail and deliveries at EML for Private Events agreements, invoices payments and other sensitive mail.
* Responsible for securing and tracking all received agreements and payments.
* Work with the Director of Private Events and the Private Events Coordinator to prepare all paperwork necessary to process payments and new agreements.
* Liaison with budget specialists on transfer and details of financial support processing.
* Event Management_
* As needed provide additional event management support.
* Supervise the set up, and or movement of all furniture and equipment.
* Supervise all vendors, including caterers, photographers, florists, lighting, DJ/musicians, cleaning crew, etc. and student event staff during event.
* Determine when the caterer can leave for the evening by doing a final walk through with the catering supervisor on duty.
* Make note to event file and fills out an event report at the end of the evening.
* Consult with the Director of Private Events on any issues or concerns requiring immediate attention during the event.
* Act as a liaison between the security staff and the guests.
* Must present well for any potential clients and or visitors stopping by the evening of an event set up.
* Ensure adherence to all University policies and safety standards.
* Work Environment/Conditions and Additional information_
* This position is for 29 hours per week._
* Although regular mid-day hours will be established Monday through Friday the candidate is occasionally expected to work evening or weekends to provide events management support._
* The candidate is subject to subject to both internal and external environmental conditions.
* Activities occur inside and outside including in inclement weather._
* Candidate must be able to travel between multiple locations within Baltimore for assigned responsibilities._
* Qualifications

What Does An Events Assistant Do At City of Killeen

* ESSENTIAL DUTIES AND RESPONSIBILITIES
* Moves assorted tables, chairs, dance floors, portable stages, table and chair and table carts, stage panels, and special equipment for catered and special events.
* Reads room layout and set up instructions for events.
* Removes debris by sweeping, mopping and vacuuming floors, shampooing and extracting carpets, buffing, polishing, stripping floors, cleaning restrooms, dusting furniture, baseboards and woodwork, washing windows, sanitizing drinking fountains and door handles, etc.
* Replaces light bulbs, unstopping drains and toilets and sweeping sidewalks and entryways.
* Operates cleaning equipment and identifies hazardous chemicals related to Material Safety Data Sheet labels, reads diagrams and checklists.
* Empties trash and garbage cans and relines cans with liners.
* Picks up litter from around buildings and grounds.
* Cleans and sanitizes restrooms and restocks supplies; cleans spills; cleans drinking fountains, mirrors, tables, walls, fixtures, blinds, light fixtures, etc.
* Washes windows, walls, metal and woodwork and all other building surfaces.
* Maintains safe entry into buildings (i.e., wet or icy areas in front of the entry doors, etc.).
* Locking and unlocking doors,
* Inspects and maintains assigned custodial equipment, and small hand tools for proper operating condition.
* Transports supplies from the Killeen Civic & Conference Center, Special Events Center, Killeen Rodeo Arena, and Killeen Arts & Activities Center.
* Arranges furniture, pictures, decorations, etc., as needed and as assigned.
* Performs other duties as assigned

What Does An Events Assistant Do At The California Parks Company

* Assist Wedding Coordinator and participates in events as required or requested
* Assist in preparing contracts, securing client signatures and collecting payments as required.
* Prepare and manage billing, invoicing and payment acquisition in an organized and timely manner.
* Support the coordinator in documenting final details and pertinent information concerning the event in the client files, and function sheets, including but not limited to, final guest count, day of timeline, menu selections, linens, room layout, vendor information, maintenance work orders and special requests.
* Regularly review upcoming events function sheets and have thorough understanding of all requirements on upcoming scheduled weddings and events.
* Requisition or obtain equipment and supplies needed for each event, ensuring they meet customer expectations and requirements.
* Responsible for the setup and break down of the outdoor ceremony site
* Adheres to Company dress code while on duty
* Notifies supervisor immediately any time a guest is not 100% satisfied with their experience
* Inspect event space prior to the start of each function – ensure room setup, signage, menu, etc. conforms to function sheet.
* Greet guests prior to the start of each function and maintain presence at weddings and events in order to provide prompt response to any guest needs or requests that may arise.
* Periodically check with the client over the course of the event to ensure satisfaction and respond to any requests or concerns.
* Continually observe and assist the coordinator and banquet staff where necessary during the entire event.
* Support the coordinator in ensuring all the details are performed as agreed upon.
* Assist with breakdown and cleanup after the event.
* Account for all equipment and supplies.
* Return or arrange for the return of materials provided by the client

What Does An Events Assistant Do At University of Alaska

* Assist Videography and Technical Support Specialist with project and classroom audio/visual services including inspection, pick up, delivery, and level one troubleshooting of equipment
* Essential
* Assist with and/or videotape events in the Fine Arts Building
* Essential
* During Division of Performing and Fine Arts events, assist with and/or supervise students in the basic operations of sound, lighting, recording, and video equipment
* Essential
* Assist Fine Arts Building users by operating sound, lighting, recording, and video equipment
* Essential
* Position provides assistance for UAA Performing & Fine Arts productions as needed.
* Provide customer service to our patrons, such as helping them navigate the venue and answer basic questions about the productions.
* Supervision and orientation of ushers.
* Coordination with the front of house, the stage managers and directors as well as interacting with staff, students, faculty and the general public.
* Careful attendance tracking through ticket stubs.
* Enforcement of seating and general theatre policies.
* Maintaining a clean and secure house and lobby.
* Communication with campus police and other public safety agencies when required.
* Ticket sales and cash handling procedures.
* Provide statistical information and drawer reconciliation at the end of each shift
* Essential
* WORK STUDY PREFERENCE: Preference will be given to qualified candidates who have been awarded and have accepted their federal work study funds for the academic year.
* If you have questions about the federal work study program or your eligibility for work study, please contact UAA Financial Aid for assistance at 786
* This position primarily works during productions which often take place on evenings and weekends.
* As a result there may be pay periods when the event support assistant has no hours worked.
* If you have any questions about this position or the recruitment process, please contact Cedar Cussins at 786
* or by email at:cdcussins@alaska.edu

What Does An Events Assistant Do At ESRI

* Organize and support successful implementation of training events and logistics, serving as the primary customer liaison with all required internal and external customers
* Clearly describe the customer's needs and event details including requested schedules, staffing, equipment, classroom setup, local details
* Cultivate and maintain existing relationships and agreements with internal/external customers
* Support increase in revenue by contacting wait-listed and cancelled upon students and enroll them when possible
* Communicate training and logistics requirements to Esri staff and client
* Support training certification program through proctoring exams and maintaining testing center room, machines, and scheduling calendar
* Generate predefined or ad-hoc SAP reports and additional administrative tasks as needed to support Training Services
* years of previous experience in a professional office environment
* Excellent written and verbal communication skills
* Strong interpersonal skills for communication with internal and external customers
* Strong collaboration, leadership, and problem-solving skills, and an ability to work with deadlines and multiple tasks simultaneously
* High attention to detail, flexible with last minute changes and requests, and ability to work independently
* Customer focused and customer service oriented
* Proficient with Microsoft Office suite including Outlook, Word, and Excel
* Minimum typing speed of 45 wpm
* High school diploma or equivalent

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How To Become An Events Assistant

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Events Assistant jobs

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Events Assistant Career Paths

Events Assistant
Marketing Coordinator Account Manager Product Manager
Brand Manager
5 Yearsyrs
Project Coordinator Marketing Specialist Event Manager
Catering Sales Manager
5 Yearsyrs
Brand Ambassador Account Manager Marketing Director
Chief Marketing Officer
10 Yearsyrs
Account Executive Communications Manager
Communications Director
7 Yearsyrs
Marketing Assistant Office Manager Property Manager
Communications Manager
6 Yearsyrs
Marketing Manager Marketing Director
Community Relations Director
8 Yearsyrs
Event Planner Project Manager Program Manager
Development Director
9 Yearsyrs
Event Planner Event Manager Marketing Manager
Digital Marketing Manager
6 Yearsyrs
Project Coordinator Program Director Development Director
Director Of Advancement
11 Yearsyrs
Marketing Assistant Marketing Manager Marketing Director
Director Of Communications And Marketing
9 Yearsyrs
Special Events Coordinator Catering Sales Manager Director Of Catering
Director Of Special Events
5 Yearsyrs
Special Events Coordinator Marketing Specialist Event Manager
Food And Beverage Manager
5 Yearsyrs
Event Manager Marketing Manager General Manager
Food Service Director
9 Yearsyrs
Account Executive Office Manager Marketing Coordinator
Marketing Communications Manager
7 Yearsyrs
Event Coordinator Event Manager Marketing Manager
Marketing Director
7 Yearsyrs
Event Coordinator Account Executive
Marketing Manager
6 Yearsyrs
Marketing Manager General Manager Business Developer
Marketing/Business Development
8 Yearsyrs
Event Manager Sales Manager
Office Manager
5 Yearsyrs
Brand Ambassador Specialist Staff Accountant
Payroll Manager
7 Yearsyrs
Marketing Coordinator Account Executive Sales Manager
Sales And Marketing Manager
6 Yearsyrs
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Events Assistant Demographics

Gender

  • Female

    69.1%
  • Male

    28.8%
  • Unknown

    2.1%

Ethnicity

  • White

    77.6%
  • Hispanic or Latino

    11.5%
  • Asian

    8.7%
  • Unknown

    1.5%
  • Black or African American

    0.7%
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Languages Spoken

  • Spanish

    44.3%
  • French

    16.2%
  • Mandarin

    6.0%
  • Chinese

    5.2%
  • German

    4.5%
  • Italian

    4.2%
  • Japanese

    3.7%
  • Korean

    2.0%
  • Russian

    2.0%
  • Arabic

    2.0%
  • Cantonese

    1.7%
  • Portuguese

    1.5%
  • Dutch

    1.2%
  • Greek

    1.2%
  • Hindi

    1.0%
  • Urdu

    0.7%
  • Filipino

    0.7%
  • Polish

    0.7%
  • Swedish

    0.5%
  • Estonian

    0.5%
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Events Assistant

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Events Assistant Education

Events Assistant

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Top Skills for An Events Assistant

EventSet-UpEventActivitiesCustomerServiceSpecialEventsEventPlanningFacebookEventCoordinationAlumniBanquetEventAssistantTwitterEventLogisticsPhoneCallsD CORCorporateEventsDataEntryEventManagementAudioVisualVIPPressReleases

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Top Events Assistant Skills

  1. Event Set-Up
  2. Event Activities
  3. Customer Service
You can check out examples of real life uses of top skills on resumes here:
  • Assisted in delivery process, participated in event set-up, assisted designers during creative process, assembled arrangements
  • Helped with day of event activities at Clark Gardens in Mineral Wells, TX.
  • Assisted in production and smooth operation of events Promoted organizations through interactive activities Provided customer service
  • Assisted Live Noble founders with special events, such as the inaugural Dream Tour campaign.
  • Helped and facilitated event planning, staffing and guest assistance.

Top Events Assistant Employers

Events Assistant Videos

A Day In The Life Of A Funeral Director

Career Advice on becoming an Event Manager by Rachael Bee (Full Version)

A day in the life of brand managers at the Johnson & Johnson Family of Consumer Companies

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