How to hire an events assistant

How to hire an events assistant, step by step

Here's a step-by-step events assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an events assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new events assistant
• Step 8: Go through the hiring process checklist

What does an events assistant do?

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1. Identify your hiring needs

   Before you post your events assistant job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an events assistant for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An events assistant's background is also an important factor in determining whether they'll be a good fit for the position. For example, events assistants from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents events assistant salaries for various positions.

   Type of Events Assistant	Description	Hourly rate
   Events Assistant	Meeting, convention, and event planners coordinate all aspects of events and professional meetings. They arrange meeting locations, transportation, and other details.	$10-17
   Planning Committee Member	The role of planning committee members is to assist with designing and implementing an educational activity. They need to ensure that the leadership gives the continuing education (CE) developer enough time to complete the CE process... Show more	$9-152
   Conference Coordinator	A conference coordinator organizes professional gatherings and meetings according to a client's needs and preferences. There are also instances where they may plan reunions, parties, and other events... Show more	$15-25

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Event Materials
   • Event Planning
   • Event Locations
   • Event Management
   • Event Support
   • Alumni
   • Event Logistics
   • PowerPoint
   • Audio Visual
   • Event Coordination
   • Administrative Tasks
   • Event Set-Up
   • Front Desk

   Check all skills

   Responsibilities:

   • Manage a pop-up shop, recruiting volunteers via Facebook, training them, and creating a volunteer calendar to manage hours.
   • Lead and manage the Instagram and twitter social media sites, also host numerous interviews with stars and celebrities.
   • Promote conversation and interaction among SUU alumni on Facebook by consistently writing posts and generating update photos and content.
   • Design business cards, social tickets, delegate passes and certificates using Photoshop and InDesign.
   • Publish stories on the college's website and post snippets on the college's Facebook page.
   • Compile speaker content and create presentation slides through Microsoft PowerPoint.

   More events assistant duties

3. Make a budget

   Including a salary range in your events assistant job description helps attract top candidates to the position. An events assistant salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for an events assistant in Nebraska may be lower than in Maine, and an entry-level events assistant usually earns less than a senior-level events assistant. Additionally, an events assistant with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average events assistant salary

   $13.77hourly

   $28,633 yearly

   ---

   Entry-level events assistant salary

   $21,000 yearly salary

   Updated December 23, 2025

   Average events assistant salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Massachusetts	$39,536	$19
   2	California	$37,457	$18
   3	New Jersey	$35,778	$17
   4	Washington	$35,734	$17
   5	District of Columbia	$33,583	$16
   6	New York	$33,520	$16
   7	Ohio	$32,467	$16
   8	Virginia	$30,276	$15
   9	Illinois	$29,740	$14
   10	Colorado	$29,424	$14
   11	Wisconsin	$29,295	$14
   12	Maryland	$28,569	$14
   13	Oregon	$27,798	$13
   14	Texas	$27,711	$13
   15	Tennessee	$27,151	$13
   16	Michigan	$26,343	$13
   17	Utah	$25,303	$12
   18	Alaska	$25,259	$12
   19	Georgia	$25,241	$12
   20	Mississippi	$24,123	$12

   Average events assistant salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Dana-Farber Cancer Institute	$82,065	$39.45	2
   2	SAGE Publishing	$67,273	$32.34
   3	Bridgewater State University	$54,072	$26.00	2
   4	Georgetown University	$52,113	$25.05	4
   5	Dartmouth	$52,056	$25.03	2
   6	Massachusetts Institute of Technology	$48,847	$23.48	1
   7	University of California-Berkeley	$48,295	$23.22
   8	California Institute of Technology	$47,999	$23.08
   9	Michigan State University	$46,347	$22.28
   10	The Culinary Institute of America	$45,428	$21.84
   11	Dechert	$43,563	$20.94
   12	Grounds For Sculpture	$42,917	$20.63
   13	Arapahoe County	$42,092	$20.24
   14	University of Washington	$39,587	$19.03	1
   15	Beacon Hill Staffing Group	$38,675	$18.59
   16	Capitol Broadcasting	$38,225	$18.38	2
   17	Loyola Marymount University	$37,614	$18.08	2
   18	University of Nebraska System	$36,675	$17.63
   19	R&B Solutions	$35,174	$16.91
   20	American Enterprise Institute	$35,166	$16.91	1

4. Writing an events assistant job description

   A job description for an events assistant role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's an events assistant job description:

   Events assistant job description example

   This full- or part-time janitorial position earns a competitive wage of $11-$13.50 per hour . We provide a professional work environment that promotes growth, development, and goal realization . If this sounds like the right opportunity for you, apply today!

   ABOUT UNITED ONE CLEANING SERVICE

   We are an industry-leading cleaning company based in New York, Austin, and Miami. As a one-stop shop, we offer a wide range of cleaning solutions delivered by highly sought-after professionals. We also serve a spectrum of industries, from the home to the office to the construction site. During our service process, we prioritize quality above all else and never cut corners. In addition, we use safe and effective materials so that the well-being of our clients and our staff is assured.

   We view cleaning as a job that is vital to the welfare of our community. Therefore, we treat our employees with the respect and professionalism they deserve . We value their efforts and make no compromises on the compensation they receive . Our company culture fosters growth, development, and goal realization , which is why we open doors to a myriad of opportunities for our employees.

   A DAY IN THE LIFE OF AN EVENT ASSISTANT / CLEANER

   As an Event Assistant / Cleaner, you play a vital role in our company. Every day, you arrive at work ready to provide the exceptional cleaning services our company is known for. No matter what comes your way, you tackle every task with great enthusiasm, ensuring jobs do not just get done but done well.

   You clean thoroughly, efficiently, and with great attention to detail. Always a hard worker who embodies our company's ideals, you conduct yourself with the utmost professionalism. You get great satisfaction in knowing your hard work helps to improve the well-being of our customers !

   QUALIFICATIONS FOR AN EVENT ASSISTANT / CLEANER

   • Janitorial OR custodial experience
   • Commitment to providing high-quality services

   Do you work well both independently and as part of a team? Are you punctual and reliable? Do you have a positive, can-do attitude? Can you manage your time well and effectively prioritize tasks? Do you have excellent customer service skills? If yes, you might just be perfect for this position!

   WORK SCHEDULE

   This full- or part-time position typically works Wednesday - Sunday .

   ARE YOU READY TO JOIN OUR TEAM?

   If you feel that you would be right for this full- or part-time cleaning job, please fill out our initial 3-minute, mobile-friendly application . We look forward to meeting you!

   Location: 79936

   Copy this example

   

5. Post your job

   To find the right events assistant for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with events assistants they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit events assistants who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your events assistant job on Zippia to find and recruit events assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit events assistants, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new events assistant

   Once you've decided on a perfect events assistant candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new events assistant first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an events assistant?