What does an events assistant do?
An events assistant is responsible for coordinating an event based on a client's guidelines under the supervision of a head event planner. Events assistants manage event logistics, including negotiating with suppliers and third-party vendors and events place rental. They also ensure that the plans stay within the budget goals, minimizing costs but not compromising the quality of the materials. An events assistant usually updates the client on behalf of the event planner, especially on the updates and adjustments as needed. To be an events assistant requires excellent communication and organizational skills.
Events assistant responsibilities
Here are examples of responsibilities from real events assistant resumes:
- Manage a pop-up shop, recruiting volunteers via Facebook, training them, and creating a volunteer calendar to manage hours.
- Lead and manage the Instagram and twitter social media sites, also host numerous interviews with stars and celebrities.
- Promote conversation and interaction among SUU alumni on Facebook by consistently writing posts and generating update photos and content.
- Design business cards, social tickets, delegate passes and certificates using Photoshop and InDesign.
- Publish stories on the college's website and post snippets on the college's Facebook page.
- Compile speaker content and create presentation slides through Microsoft PowerPoint.
- Perform administrative duties for donor events, reunion weekends, and national alumni programming campaigns
- Design social media advertisements and develop and maintain the departments Instagram account.
Events assistant skills and personality traits
We calculated that 27% of Events Assistants are proficient in Customer Service, Event Materials, and Event Planning. They’re also known for soft skills such as Communication skills, Interpersonal skills, and Negotiation skills.
We break down the percentage of Events Assistants that have these skills listed on their resume here:
- Customer Service, 27%
Portrayed extensive organization and communication skills, critical thinking and problem solving skills, crisis management, and customer service ability.
- Event Materials, 7%
Reserved venue spaces, select menus, prepare necessary event materials, and send gifts for each alumni event.
- Event Planning, 6%
Developed athletic statistical data, implemented marketing campaigns, athletic event planning and university website development.
- Event Locations, 6%
Deliver flowers and decorations to event locations.
- Event Management, 4%
Assisted Producer and Stage Manager with talent coordination, show scheduling, event management and teleprompter operation.
- Event Support, 3%
Provided exceptional event support to industry professionals and celebrities.
Most events assistants use their skills in "customer service," "event materials," and "event planning" to do their jobs. You can find more detail on essential events assistant responsibilities here:
Communication skills. The most essential soft skill for an events assistant to carry out their responsibilities is communication skills. This skill is important for the role because "meeting, convention, and event planners exchange information with clients, suppliers, and event staff." Additionally, an events assistant resume shows how their duties depend on communication skills: "operated the gift shop, front desk, site phones and internal communication systems throughout the event. "
Interpersonal skills. Another soft skill that's essential for fulfilling events assistant duties is interpersonal skills. The role rewards competence in this skill because "meeting, convention, and event planners must establish and maintain positive relationships with clients and suppliers." According to an events assistant resume, here's how events assistants can utilize interpersonal skills in their job responsibilities: "improved interpersonal communication / cold calling skills acquired chauffeur license & forklift certified. "
Negotiation skills. This is an important skill for events assistants to perform their duties. For an example of how events assistant responsibilities depend on this skill, consider that "meeting, convention, and event planners must be able to secure quality products and services at reasonable prices for their clients." This excerpt from a resume also shows how vital it is to everyday roles and responsibilities of an events assistant: "maintain on-going communications with respective regional managers to ensure alignment on venue selection and negotiation with target accounts for event activation. ".
Organizational skills. A big part of what events assistants do relies on "organizational skills." You can see how essential it is to events assistant responsibilities because "meeting, convention, and event planners must multitask, pay attention to details, and meet tight deadlines." Here's an example of how this skill is used from a resume that represents typical events assistant tasks: "implemented an organizational system for event planning. "
Problem-solving skills. A commonly-found skill in events assistant job descriptions, "problem-solving skills" is essential to what events assistants do. Events assistant responsibilities rely on this skill because "meeting, convention, and event planners must be able to anticipate potential issues and prepare creative solutions that satisfy clients." You can also see how events assistant duties rely on problem-solving skills in this resume example: "resolved customer service issues in a timely manner updated computer system with guest messages, arrivals/departures, and special requests. "
The three companies that hire the most events assistants are:
- ADA-ES4 events assistants jobs
- University of Alaska4 events assistants jobs
- Exploratorium3 events assistants jobs
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Compare different events assistants
Events assistant vs. Party coordinator
The role of planning committee members is to assist with designing and implementing an educational activity. They need to ensure that the leadership gives the continuing education (CE) developer enough time to complete the CE process. They are responsible for establishing a planning committee and maintaining access to all confirmed presenters and planners. Planning committee members are also responsible for meeting deadlines for submitting CE documents and clarifying any issues with the proposed CE documents.
While similarities exist, there are also some differences between events assistants and party coordinator. For instance, events assistant responsibilities require skills such as "event materials," "event locations," "event management," and "event support." Whereas a party coordinator is skilled in "kids," "cpr," "allergies," and "pos." This is part of what separates the two careers.
Party coordinators tend to reach similar levels of education than events assistants. In fact, party coordinators are 0.7% less likely to graduate with a Master's Degree and 0.2% more likely to have a Doctoral Degree.Events assistant vs. Planning committee member
A conference coordinator organizes professional gatherings and meetings according to a client's needs and preferences. There are also instances where they may plan reunions, parties, and other events. Their responsibilities begin at meeting the clients to identify their needs and preferences, including the event's purpose or themes. From there, a conference coordinator develops plans, secures venues and speakers, books caterers and other equipment, prepares and processes requests, and maintains records of all transactions, presenting invoices to the clients. Moreover, a conference coordinator must be proactive and resolve any conflicts or issues should any arise.
While some skills are similar in these professions, other skills aren't so similar. For example, resumes show us that events assistant responsibilities requires skills like "customer service," "event materials," "event planning," and "event locations." But a planning committee member might use other skills in their typical duties, such as, "safety committee," "community outreach," "financial statements," and "planning committee."
In general, planning committee members achieve higher levels of education than events assistants. They're 9.7% more likely to obtain a Master's Degree while being 0.2% more likely to earn a Doctoral Degree.What technology do you think will become more important and prevalent for events assistants in the next 3-5 years?
Siddharth Mobar
Assistant Professor, Lasell University
Events assistant vs. Conference coordinator
A site coordinator is responsible for organizing special events and programs based on a client's specifications or a business's needs. Site coordinators ensure that the plan will go well by monitoring their resources, coordinating with third-party services, researching the best settings, finalizing the list of attendees, and managing the budget goals. A site coordinator usually works with the marketing department of an organization for promotional strategies and addresses any concerns that an attendee might have.
Some important key differences between the two careers include a few of the skills necessary to fulfill the responsibilities of each. Some examples from events assistant resumes include skills like "customer service," "event materials," "event locations," and "event support," whereas a conference coordinator is more likely to list skills in "conference calls," "reservations," "audio visual equipment," and "conference planning. "
Conference coordinators make a very good living in the telecommunication industry with an average annual salary of $48,429. On the other hand, events assistants are paid the highest salary in the non profits industry, with average annual pay of $38,400.conference coordinators typically earn higher educational levels compared to events assistants. Specifically, they're 5.0% more likely to graduate with a Master's Degree, and 0.7% more likely to earn a Doctoral Degree.Events assistant vs. Site coordinator
Types of events assistant
Updated January 8, 2025
