How to hire an events associate

How to hire an events associate, step by step

Here's a step-by-step events associate hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an events associate job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new events associate
• Step 8: Go through the hiring process checklist

What does an events associate do?

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1. Identify your hiring needs

   The events associate hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An events associate's background is also an important factor in determining whether they'll be a good fit for the position. For example, events associates from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of events associate salaries for various roles:

   Type of Events Associate	Description	Hourly rate
   Events Associate	Meeting, convention, and event planners coordinate all aspects of events and professional meetings. They arrange meeting locations, transportation, and other details.	$13-43
   Planning Committee Member	The role of planning committee members is to assist with designing and implementing an educational activity. They need to ensure that the leadership gives the continuing education (CE) developer enough time to complete the CE process... Show more	$9-152
   Site Coordinator	A site coordinator is responsible for organizing special events and programs based on a client's specifications or a business's needs. Site coordinators ensure that the plan will go well by monitoring their resources, coordinating with third-party services, researching the best settings, finalizing the list of attendees, and managing the budget goals... Show more	$12-26

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Data Entry
   • Event Planning
   • Event Management
   • Event Logistics
   • PowerPoint
   • Promotional Events
   • Database Management
   • A/V
   • Event Coordination
   • Corporate Events
   • ROI
   • Trade Shows
   • Event Materials

   Check all skills

   Responsibilities:

   • Manage the RSVP process and fulfillment of overall need aspects.
   • Manage the content for PBMG website (basic HTML coding).
   • Manage company website and web content using WordPress, HTML and CSS.
   • Assist & manage receipts, billing, and BEO s of events & buffets.
   • Manage inventory of event supplies such as tableware, decor, office needs, and brand giveaways.
   • Promote events on social media networks (Facebook, Instagram, Snapchat, etc .).

   More events associate duties

3. Make a budget

   Including a salary range in your events associate job description is a great way to entice the best and brightest candidates. An events associate salary can vary based on several factors:

   • Location. For example, events associates' average salary in alaska is 68% less than in new york.
   • Seniority. Entry-level events associates earn 69% less than senior-level events associates.
   • Certifications. An events associate with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an events associate's salary.

   Average events associate salary

   $51,199yearly

   $24.61 hourly rate

   ---

   Entry-level events associate salary

   $28,000 yearly salary

   Updated December 16, 2025

   Average events associate salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$78,854	$38
   2	District of Columbia	$65,700	$32
   3	California	$61,978	$30
   4	Massachusetts	$59,076	$28
   5	Virginia	$55,554	$27
   6	Nevada	$48,921	$24
   7	Texas	$45,709	$22
   8	Delaware	$45,585	$22
   9	Washington	$45,444	$22
   10	Illinois	$44,185	$21
   11	Arizona	$42,944	$21
   12	Florida	$42,828	$21
   13	Alabama	$41,650	$20
   14	Indiana	$39,011	$19
   15	North Carolina	$36,409	$18
   16	Colorado	$35,798	$17
   17	Louisiana	$35,762	$17
   18	Oregon	$35,290	$17
   19	Mississippi	$35,264	$17
   20	Georgia	$34,670	$17

   Average events associate salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	JPMorgan Chase & Co.	$113,002	$54.33	32
   2	Salesforce	$108,780	$52.30
   3	Accenture	$94,889	$45.62	57
   4	Lands' End	$85,714	$41.21
   5	Dimensional Fund Advisors	$84,133	$40.45
   6	Patterson-UTI Energy	$82,943	$39.88
   7	Nationwide	$79,878	$38.40
   8	ICSC	$76,260	$36.66
   9	Harvard University	$76,036	$36.56
   10	Massachusetts Institute of Technology	$72,431	$34.82
   11	The Jewish Museum	$68,143	$32.76
   12	Los Angeles County Museum of Art	$67,348	$32.38	1
   13	University of Colorado Boulder	$59,381	$28.55
   14	PSEA	$58,463	$28.11
   15	Syracuse University	$55,770	$26.81
   16	American College of Cardiology	$54,414	$26.16	1
   17	Democratic Party	$50,916	$24.48
   18	3M Company	$49,997	$24.04	1
   19	Northgate Gonzalez Markets	$47,965	$23.06	1
   20	San Jose State University	$46,553	$22.38

4. Writing an events associate job description

   An events associate job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of an events associate job description:

   Events associate job description example

   Are you looking for an exciting and fun part-time opportunity that is out of this world? On behalf of our client, Headway Workforce Solutions is currently seeking tech-savvy
   Events Visitor Experience Associates to be part of a mind-bending exhibition guiding guests on a VR quest through Space! As an Events Visitor Experience Associate, you will be the first point of contact for the guests so its imperative that you are outgoing, friendly, and technologically fluid so that you can guide customers through this exciting, once-in-a-lifetime experience! The ideal candidate is available for the entirety of the exhibition from October to April with flexible availability during this time. If youre not spacing out yet, get ready for some exciting news: The pay range for this position is $19.00 to 20.00 per hour!
   
   Responsibilities of the Events Visitor Experience Associate:
   Welcome and accompany visitors to the installation of the various technological equipment as well as give the necessary explanations for the experience
   Prepare the VR equipment to be used by the customer by launching experience app
   Proceed with the sanitizing of the virtual reality equipment
   Ensure the smooth running of the experience, support visitors in case of technical problems
   Monitor performance of VR equipment with tablet, troubleshoot and communicate any technical or operational issues to the technician on site
   Ensure spaces are safe, clean and operational during hours of operation for the public
   Any other related duties as they pertain to their position
   Qualifications & Requirements:
   Excellent interpersonal skills
   Demonstrate courtesy at all times
   Positive attitude and proactive
   Organized, punctual and energetic
   Strong analytical and problem-solving skills
   Neat and clean appearance, good physical condition
   Availability during evenings and weekends
   Fully vaccinated with the COVID-19 vaccine
   Preferred Qualifications:
   Enthusiastic about new technologies surrounding virtual experience
   Additional Information:
   Paid Training:
   October 9th and 10th
   Schedule:
   The exhibition is closed on Tuesdays
   Physical Requirements:
   The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodation maybe made to enable individuals with disabilities to perform the essential functions.
   Ability to stand the entire duration of the shift (8-10 hours per day)
   About Headway - Headway Workforce Solutions is a leading B2B (Business to Business) provider of workforce solutions with an array of contract-based integrated services and national staffing solutions. Passionate about our work and dedicated to our clients, we are committed to exceeding expectations in the human capital service sector. To learn more about us visit: www.headwaywfs.com
   Headway Workforce Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, genetics, or protected veteran status. In addition to federal law requirements, Headway Workforce Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, training, tuition assistance, education, social recreation programs and benefits.

   Copy this example

   

5. Post your job

   To find events associates for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any events associates they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level events associates with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your events associate job on Zippia to find and recruit events associate candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit events associates, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new events associate

   Once you've decided on a perfect events associate candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new events associate. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an events associate?