Events associate job description
Updated March 14, 2024
9 min read
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Example events associate requirements on a job description
Events associate requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in events associate job postings.
Sample events associate requirements
- Bachelor's degree in event planning, hospitality, or related field
- Minimum of 2 years of event planning experience
- Strong organizational and time management skills
- Proficiency in MS Office Suite and event-planning software
- Knowledge of budgeting and forecasting
Sample required events associate soft skills
- Excellent problem-solving and decision-making abilities
- Ability to collaborate with vendors and suppliers
- Strong interpersonal, communication, and presentation skills
- Ability to work independently in a fast-paced environment
- Ability to remain calm under pressure
Events associate job description example 1
Headway Workforce Solutions events associate job description
Are you looking for an exciting and fun part-time opportunity that is out of this world? On behalf of our client, Headway Workforce Solutions is currently seeking tech-savvy
Events Visitor Experience Associates to be part of a mind-bending exhibition guiding guests on a VR quest through Space! As an Events Visitor Experience Associate, you will be the first point of contact for the guests so its imperative that you are outgoing, friendly, and technologically fluid so that you can guide customers through this exciting, once-in-a-lifetime experience! The ideal candidate is available for the entirety of the exhibition from October to April with flexible availability during this time. If youre not spacing out yet, get ready for some exciting news: The pay range for this position is $19.00 to 20.00 per hour!
Responsibilities of the Events Visitor Experience Associate:
Welcome and accompany visitors to the installation of the various technological equipment as well as give the necessary explanations for the experience
Prepare the VR equipment to be used by the customer by launching experience app
Proceed with the sanitizing of the virtual reality equipment
Ensure the smooth running of the experience, support visitors in case of technical problems
Monitor performance of VR equipment with tablet, troubleshoot and communicate any technical or operational issues to the technician on site
Ensure spaces are safe, clean and operational during hours of operation for the public
Any other related duties as they pertain to their position
Qualifications & Requirements:
Excellent interpersonal skills
Demonstrate courtesy at all times
Positive attitude and proactive
Organized, punctual and energetic
Strong analytical and problem-solving skills
Neat and clean appearance, good physical condition
Availability during evenings and weekends
Fully vaccinated with the COVID-19 vaccine
Preferred Qualifications:
Enthusiastic about new technologies surrounding virtual experience
Additional Information:
Paid Training:
October 9th and 10th
Schedule:
The exhibition is closed on Tuesdays
Physical Requirements:
The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodation maybe made to enable individuals with disabilities to perform the essential functions.
Ability to stand the entire duration of the shift (8-10 hours per day)
About Headway - Headway Workforce Solutions is a leading B2B (Business to Business) provider of workforce solutions with an array of contract-based integrated services and national staffing solutions. Passionate about our work and dedicated to our clients, we are committed to exceeding expectations in the human capital service sector. To learn more about us visit: www.headwaywfs.com
Headway Workforce Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, genetics, or protected veteran status. In addition to federal law requirements, Headway Workforce Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, training, tuition assistance, education, social recreation programs and benefits.
Events Visitor Experience Associates to be part of a mind-bending exhibition guiding guests on a VR quest through Space! As an Events Visitor Experience Associate, you will be the first point of contact for the guests so its imperative that you are outgoing, friendly, and technologically fluid so that you can guide customers through this exciting, once-in-a-lifetime experience! The ideal candidate is available for the entirety of the exhibition from October to April with flexible availability during this time. If youre not spacing out yet, get ready for some exciting news: The pay range for this position is $19.00 to 20.00 per hour!
Responsibilities of the Events Visitor Experience Associate:
Welcome and accompany visitors to the installation of the various technological equipment as well as give the necessary explanations for the experience
Prepare the VR equipment to be used by the customer by launching experience app
Proceed with the sanitizing of the virtual reality equipment
Ensure the smooth running of the experience, support visitors in case of technical problems
Monitor performance of VR equipment with tablet, troubleshoot and communicate any technical or operational issues to the technician on site
Ensure spaces are safe, clean and operational during hours of operation for the public
Any other related duties as they pertain to their position
Qualifications & Requirements:
Excellent interpersonal skills
Demonstrate courtesy at all times
Positive attitude and proactive
Organized, punctual and energetic
Strong analytical and problem-solving skills
Neat and clean appearance, good physical condition
Availability during evenings and weekends
Fully vaccinated with the COVID-19 vaccine
Preferred Qualifications:
Enthusiastic about new technologies surrounding virtual experience
Additional Information:
Paid Training:
October 9th and 10th
Schedule:
The exhibition is closed on Tuesdays
Physical Requirements:
The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodation maybe made to enable individuals with disabilities to perform the essential functions.
Ability to stand the entire duration of the shift (8-10 hours per day)
About Headway - Headway Workforce Solutions is a leading B2B (Business to Business) provider of workforce solutions with an array of contract-based integrated services and national staffing solutions. Passionate about our work and dedicated to our clients, we are committed to exceeding expectations in the human capital service sector. To learn more about us visit: www.headwaywfs.com
Headway Workforce Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, genetics, or protected veteran status. In addition to federal law requirements, Headway Workforce Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, training, tuition assistance, education, social recreation programs and benefits.
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Events associate job description example 2
Ciena events associate job description
Since 1992, Ciena has been driven by a relentless pursuit of network innovation. We believe in a network that grows smarter, more agile, and more responsive every day. This means that when you digitally interact in your world - picking up the phone, streaming video, texting a friend or loved one - your interactions are being enabled by Ciena technologies. Ciena makes your social / entertainment / business existence REAL.
No candidate will meet every single desired qualification. If your experience looks a little different from what we've identified below and you think you can bring value to the role, we'd love to learn more about you!
Do you really enjoy paid time off?Find out about our FLEX PTO and company shutdowns so you can rejuvenate and reenergize.
Are you looking to earn extra income to work with your friends?
Bring your friends with you on this new career opportunity and get rewarded for referring great talent! The openings are limitless and YOU earn cash for every eligible referral we hire.
Then Unlock your potential at Ciena!
What will you do at Ciena?
Seeking enthusiastic and highly organized Events Associate to joining the Global Events Marketing team to plan, manage, and executed all aspects of small meetings and events of up to 50 attendees.
Responsibilities:
Key areas of focus include event registration, preparation and operation, finance, contract management and logistics. This role has a strong focus on digital tools and software to help execute flawless events.Create, manage and execute small Quarterly Business Review and internal meetings, which includes hotel and vendor sourcing, small contract negotiations, setting budget expectations with stakeholders, leading planning calls, creating action registers, managing rooming lists/updates with hotel, troubleshooting and problem solving for event participants, sourcing gift items and program amenities, and managing communications, branding and onsite activation according to Ciena's brand guidelines.Provides key operational and event insights by creating content for and leading the build of program registration websites, managing attendee and event data, preparing program reporting, status reports, presentations, and providing recommendations on creating efficiencies where possible.Event budget management support by owning a variety of logistics disciplines, including but not limited to budget tracking, PO creation, organizing and submitting invoices for payment, credit card payment receipt tracking, following up on payments for suppliers when needed, and managing contracts through the signature/Procurement process.Ability to travel and provide onsite operation for events.
Skills:
Experience with hotel Sourcing, event website creation and management in CventHighly organized and detail oriented, and operates with a commitment to delivering quality outcomes Ability to produce a creative atmosphere for learning, information sharing and real-time problem solving Possess excellent communication and interpersonal skills; both written and oral
Mobile Application PlanningAbility to work flexible hours including some weekends when traveling
Preferred Software Knowledge
OracleCventSmartsheetsJifflenow
At Ciena, we are committed to building and fostering an environment in which our employees feel respected, valued, and heard. Ciena values the diversity of its workforce and respects its employees as individuals. We do not tolerate any form of discrimination.
If contacted in relation to a job opportunity, please advise Ciena of any accommodation measures you may require.
No candidate will meet every single desired qualification. If your experience looks a little different from what we've identified below and you think you can bring value to the role, we'd love to learn more about you!
Do you really enjoy paid time off?Find out about our FLEX PTO and company shutdowns so you can rejuvenate and reenergize.
Are you looking to earn extra income to work with your friends?
Bring your friends with you on this new career opportunity and get rewarded for referring great talent! The openings are limitless and YOU earn cash for every eligible referral we hire.
Then Unlock your potential at Ciena!
What will you do at Ciena?
Seeking enthusiastic and highly organized Events Associate to joining the Global Events Marketing team to plan, manage, and executed all aspects of small meetings and events of up to 50 attendees.
Responsibilities:
Key areas of focus include event registration, preparation and operation, finance, contract management and logistics. This role has a strong focus on digital tools and software to help execute flawless events.Create, manage and execute small Quarterly Business Review and internal meetings, which includes hotel and vendor sourcing, small contract negotiations, setting budget expectations with stakeholders, leading planning calls, creating action registers, managing rooming lists/updates with hotel, troubleshooting and problem solving for event participants, sourcing gift items and program amenities, and managing communications, branding and onsite activation according to Ciena's brand guidelines.Provides key operational and event insights by creating content for and leading the build of program registration websites, managing attendee and event data, preparing program reporting, status reports, presentations, and providing recommendations on creating efficiencies where possible.Event budget management support by owning a variety of logistics disciplines, including but not limited to budget tracking, PO creation, organizing and submitting invoices for payment, credit card payment receipt tracking, following up on payments for suppliers when needed, and managing contracts through the signature/Procurement process.Ability to travel and provide onsite operation for events.
Skills:
Experience with hotel Sourcing, event website creation and management in CventHighly organized and detail oriented, and operates with a commitment to delivering quality outcomes Ability to produce a creative atmosphere for learning, information sharing and real-time problem solving Possess excellent communication and interpersonal skills; both written and oral
Mobile Application PlanningAbility to work flexible hours including some weekends when traveling
Preferred Software Knowledge
OracleCventSmartsheetsJifflenow
At Ciena, we are committed to building and fostering an environment in which our employees feel respected, valued, and heard. Ciena values the diversity of its workforce and respects its employees as individuals. We do not tolerate any form of discrimination.
If contacted in relation to a job opportunity, please advise Ciena of any accommodation measures you may require.
Dealing with hard-to-fill positions? Let us help.
Events associate job description example 3
Trinity Health events associate job description
At Saint Alphonsus Health System, we are looking for people who are living out their calling. We want you to be passionate about coming to work, and challenged to achieve your potential. Living by these virtues, we pride ourselves on exceptional service and the highest quality of care.
The Events & Retail Associate works in catering services (including off site deliveries and setup) serving, table and chair setup, bartending service, retail sales and serving of food in the cafeteria, at the coffee bar, and in conference rooms. Trained in a variety of positions under the umbrella of the retail food sales and event management services.
**SKILLS, KNOWLEDGE, EDUCATION AND EXPERIENCE:**
+ Six months experience in customer service; food service experience is preferred such as patient services, catering, hospitality, retail food sales or retail industry.
+ Proficiency in Catertrax system through on the job training.
+ Must have active driving privileges. If, during the course of employment, driving privileges change or colleague receives a driving citation, the colleague is required to notify their supervisor and/or HR.
+ Strong customer service and excellent verbal communication skills.
**GOOD TO HAVE:**
+ High school diploma or equivalent.
+ Serve Safe certified.
**ESSENTIAL FUNCTIONS:**
+ Knows, understands, incorporates, and demonstrates the Organizational Mission, Core Values, and Vision in behaviors, practices, policies and decisions.
+ Ensures Idaho State Food Service Unicode and HACCP standards are followed.
+ Able to manage catering events and room reservation reports in Catertrax system.
+ Sets up equipment and food; delivers, serves, and clears catering and retail sales food items.
+ Able to operate, including, dismantling and cleaning of all equipment relevant to specific work area.
+ Demonstrate the ability to maintain a neat, clean and organized work area, as well as demonstrate a working knowledge of basic safe food handling practices.
+ Competency in basic literacy skills including reading, oral, and written communication skills, and basic math skills equivalent to high school completion.
+ Must be able to work collaboratively as a team.
**Our Commitment to Diversity and Inclusion**
Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.
The Events & Retail Associate works in catering services (including off site deliveries and setup) serving, table and chair setup, bartending service, retail sales and serving of food in the cafeteria, at the coffee bar, and in conference rooms. Trained in a variety of positions under the umbrella of the retail food sales and event management services.
**SKILLS, KNOWLEDGE, EDUCATION AND EXPERIENCE:**
+ Six months experience in customer service; food service experience is preferred such as patient services, catering, hospitality, retail food sales or retail industry.
+ Proficiency in Catertrax system through on the job training.
+ Must have active driving privileges. If, during the course of employment, driving privileges change or colleague receives a driving citation, the colleague is required to notify their supervisor and/or HR.
+ Strong customer service and excellent verbal communication skills.
**GOOD TO HAVE:**
+ High school diploma or equivalent.
+ Serve Safe certified.
**ESSENTIAL FUNCTIONS:**
+ Knows, understands, incorporates, and demonstrates the Organizational Mission, Core Values, and Vision in behaviors, practices, policies and decisions.
+ Ensures Idaho State Food Service Unicode and HACCP standards are followed.
+ Able to manage catering events and room reservation reports in Catertrax system.
+ Sets up equipment and food; delivers, serves, and clears catering and retail sales food items.
+ Able to operate, including, dismantling and cleaning of all equipment relevant to specific work area.
+ Demonstrate the ability to maintain a neat, clean and organized work area, as well as demonstrate a working knowledge of basic safe food handling practices.
+ Competency in basic literacy skills including reading, oral, and written communication skills, and basic math skills equivalent to high school completion.
+ Must be able to work collaboratively as a team.
**Our Commitment to Diversity and Inclusion**
Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.
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Updated March 14, 2024
Updated March 14, 2024