What does an events associate do?
An events associate is responsible for assisting and organizing events and occasions according to clients' specifications, requirements, and budget limitations. Events associates must have excellent communication skills to coordinate with suppliers and events' place owners to provide the highest quality service for the clients. They also reach out to the clients for progress updates and inform them of necessary adjustments as needed. An events associate creates financial reports and budget forecasting and ensures that all complications and discrepancies are addressed as soon as they arise.
Events associate responsibilities
Here are examples of responsibilities from real events associate resumes:
- Manage the RSVP process and fulfillment of overall need aspects.
- Manage the content for PBMG website (basic HTML coding).
- Manage company website and web content using WordPress, HTML and CSS.
- Assist & manage receipts, billing, and BEO s of events & buffets.
- Manage inventory of event supplies such as tableware, decor, office needs, and brand giveaways.
- Promote events on social media networks (Facebook, Instagram, Snapchat, etc .).
- Assist event personnel insuring that the event run smoothly.
- Assist with the implementation of a Halloween party for children.
- Assist in concept planning and realization of student and alumni events!
- Update social media on publication s online calendar and Facebook pages.
- Assist participants with mental and physical disabilities partake in the soccer booth
- Participate in the end of season youth soccer awards ceremony and cook-out.
- Work with a team of volunteers to make sure everything run smoothly throughout athletic events.
- Create event material such as flyers, programs, sponsor material, PowerPoint presentations, and calendars.
- Improve and maintain data capture throughout the year to enable ROI measurement and reporting of sponsorship activities.
Events associate skills and personality traits
We calculated that 30% of Events Associates are proficient in Customer Service, Data Entry, and Event Planning. They’re also known for soft skills such as Interpersonal skills, Negotiation skills, and Organizational skills.
We break down the percentage of Events Associates that have these skills listed on their resume here:
- Customer Service, 30%
Assist customers with purchase selections*Set-up/organize merchandise for events*Open/close cash drawer*Process customer special orders*Balance credit card terminal*Provide quality customer service
- Data Entry, 10%
General office duties: data entry, answering phone calls, copying, filing, faxing.
- Event Planning, 10%
Executed Follow-up calls on invitations for event planning and fund-raising organization for charity and other functions.
- Event Management, 6%
Earned Standard of Excellence Marketing Award for event management contributions.
- Event Logistics, 4%
Served as on-site event logistics manager and supervised all subcontractors and vendors.
- PowerPoint, 4%
Designed and Edited PowerPoint presentations for conferences.
Most events associates use their skills in "customer service," "data entry," and "event planning" to do their jobs. You can find more detail on essential events associate responsibilities here:
Interpersonal skills. The most essential soft skill for an events associate to carry out their responsibilities is interpersonal skills. This skill is important for the role because "meeting, convention, and event planners must establish and maintain positive relationships with clients and suppliers." Additionally, an events associate resume shows how their duties depend on interpersonal skills: "organized promotional events including open houses prepared children birthday parties utilized strong interpersonal skills with customers during events"
Negotiation skills. Many events associate duties rely on negotiation skills. "meeting, convention, and event planners must be able to secure quality products and services at reasonable prices for their clients.," so an events associate will need this skill often in their role. This resume example is just one of many ways events associate responsibilities rely on negotiation skills: "assisted with negotiations for event space and preparation proposed new ideas to improve the event planning and implementation process. "
Organizational skills. This is an important skill for events associates to perform their duties. For an example of how events associate responsibilities depend on this skill, consider that "meeting, convention, and event planners must multitask, pay attention to details, and meet tight deadlines." This excerpt from a resume also shows how vital it is to everyday roles and responsibilities of an events associate: "solicited donations for organizational funding and silent auctions; managed distribution of auction items to final patrons. ".
Problem-solving skills. events associate responsibilities often require "problem-solving skills." The duties that rely on this skill are shown by the fact that "meeting, convention, and event planners must be able to anticipate potential issues and prepare creative solutions that satisfy clients." This resume example shows what events associates do with problem-solving skills on a typical day: "provide outstanding customer service to guest and solved problems quickly and efficiently. "
Communication skills. A commonly-found skill in events associate job descriptions, "communication skills" is essential to what events associates do. Events associate responsibilities rely on this skill because "meeting, convention, and event planners exchange information with clients, suppliers, and event staff." You can also see how events associate duties rely on communication skills in this resume example: "prepare statistics for grant proposals, financial reports and donor communications. "
The three companies that hire the most events associates are:
- Hudson Group
45 events associates jobs
- Hyatt Hotels14 events associates jobs
- CoStar Group6 events associates jobs
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Compare different events associates
Events associate vs. Party coordinator
The role of planning committee members is to assist with designing and implementing an educational activity. They need to ensure that the leadership gives the continuing education (CE) developer enough time to complete the CE process. They are responsible for establishing a planning committee and maintaining access to all confirmed presenters and planners. Planning committee members are also responsible for meeting deadlines for submitting CE documents and clarifying any issues with the proposed CE documents.
There are some key differences in the responsibilities of each position. For example, events associate responsibilities require skills like "data entry," "event management," "event logistics," and "promotional events." Meanwhile a typical party coordinator has skills in areas such as "kids," "cpr," "allergies," and "pos." This difference in skills reveals the differences in what each career does.
Party coordinators tend to reach similar levels of education than events associates. In fact, party coordinators are 2.1% less likely to graduate with a Master's Degree and 0.4% more likely to have a Doctoral Degree.Events associate vs. Planning committee member
A site coordinator is responsible for organizing special events and programs based on a client's specifications or a business's needs. Site coordinators ensure that the plan will go well by monitoring their resources, coordinating with third-party services, researching the best settings, finalizing the list of attendees, and managing the budget goals. A site coordinator usually works with the marketing department of an organization for promotional strategies and addresses any concerns that an attendee might have.
While some skills are similar in these professions, other skills aren't so similar. For example, resumes show us that events associate responsibilities requires skills like "customer service," "data entry," "event planning," and "event management." But a planning committee member might use other skills in their typical duties, such as, "safety committee," "financial statements," "planning committee," and "community services."
Planning committee members earn higher levels of education than events associates in general. They're 8.3% more likely to graduate with a Master's Degree and 0.4% more likely to earn a Doctoral Degree.What technology do you think will become more important and prevalent for events associates in the next 3-5 years?
Siddharth Mobar
Assistant Professor, Lasell University
Events associate vs. Site coordinator
A meeting planner makes professional decisions in all areas of meeting preparation and presentation. They plan meetings, establish meeting objectives, schedule meetings, budget expenses, inspect meeting sites, negotiate with suppliers, and create a speaker lineup. They also need to deal with travel arrangements and with technical equipment used in the course of the meeting.
There are many key differences between these two careers, including some of the skills required to perform responsibilities within each role. For example, an events associate is likely to be skilled in "event planning," "event management," "event logistics," and "promotional events," while a typical site coordinator is skilled in "cpr," "direct supervision," "team work," and "payroll."
Site coordinators typically earn higher educational levels compared to events associates. Specifically, they're 6.2% more likely to graduate with a Master's Degree, and 0.8% more likely to earn a Doctoral Degree.Events associate vs. Meeting planner
Types of events associate
Updated January 8, 2025
