How to hire an events volunteer

How to hire an events volunteer, step by step

Here's a step-by-step events volunteer hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an events volunteer job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new events volunteer
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the events volunteer you need to hire. Certain events volunteer roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them an events volunteer to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire an events volunteer that fits the bill.

   The following list breaks down different types of events volunteers and their corresponding salaries.

   Type of Events Volunteer	Description	Hourly rate
   Events Volunteer	Meeting, convention, and event planners coordinate all aspects of events and professional meetings. They arrange meeting locations, transportation, and other details.	$12-18
   Site Coordinator	A site coordinator is responsible for organizing special events and programs based on a client's specifications or a business's needs. Site coordinators ensure that the plan will go well by monitoring their resources, coordinating with third-party services, researching the best settings, finalizing the list of attendees, and managing the budget goals... Show more	$12-26
   Meeting Planner	A meeting planner makes professional decisions in all areas of meeting preparation and presentation. They plan meetings, establish meeting objectives, schedule meetings, budget expenses, inspect meeting sites, negotiate with suppliers, and create a speaker lineup... Show more	$19-37

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Plan Events
   • Community Events
   • RAN
   • Event Set-Up
   • Volunteer Events
   • Press Releases
   • Charitable Events
   • Alumni
   • Community Services
   • VIP
   • Gift Bags
   • Non-Profit Organization
   • PowerPoint
   • Community Outreach

   Check all skills

   Responsibilities:

   • Lead fan participation activities during halftime and stoppage time -Held pre-game giveaways
   • Work the VIP tent at the movie screenings.
   • Assist with packaging materials for event giveaways and member check-in.
   • Assist in planning and execution alumni events in the Louisville community.
   • Record accurate minutes that reflect what are done all at PTA meetings.
   • Use of Quickbooks includes monthly reconcilations, account tracking, deposits, payments and general financial stability of accounts.

3. Make a budget

   Including a salary range in your events volunteer job description is one of the best ways to attract top talent. An events volunteer can vary based on:

   • Location. For example, events volunteers' average salary in arkansas is 51% less than in new york.
   • Seniority. Entry-level events volunteers 34% less than senior-level events volunteers.
   • Certifications. An events volunteer with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an events volunteer's salary.

   Average events volunteer salary

   $15.23hourly

   $31,677 yearly

   ---

   Entry-level events volunteer salary

   $25,000 yearly salary

   Updated December 16, 2025

4. Writing an events volunteer job description

   An events volunteer job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of an events volunteer job description:

   Events volunteer job description example

   Wednesday, October 5th, 2022

   10 a.m. – 3 p.m.

   Pre-Registration is Required

   138-02 Queens Boulevard

   Briarwood, NY 11435

   Samaritan Daytop Village offers help to unhoused New Yorkers through partnerships with the New York City Department of Homeless Services and the U.S. Department of Housing and Urban Development.

   Now, more than ever, our housing programs need your help with assisting newly arriving migrants in NYC, easing their transition, and helping them thrive! Seeking bilingual professionals for our sites in Brooklyn, Queens, & Manhattan.

   Samaritan Daytop Village also provides case management that links clients to needed services and other supports in the community. Funding is provided through grants from the U.S. Department of Housing and Urban Development and the New York State Office of Alcoholism and Substance Abuse Services.

   Available Job Openings

   We encourage applicants from the community who are proactive team players.

   • Program Director / Assistant Program Director
   • Social Worker
   • Service Coordinator
   • Recreation Coordinator
   • Job Coach / Employment Specialist
   • Housing Specialists
   • Case Managers Supervisor / Case Manager
     
   • Substance Abuse Counselors
   • Security
   • Facility Manager / Coordinator
   • Shift Supervisors-F-80 License Required
   • Residential Aides
   • Administrative Assistant
   • Operations Coordinators (Maintenance Supervisor)
   • Employment Specialists
     

   
   

   Samaritan Daytop Village is an Equal Opportunity Employer and does not discriminate because of age, color, disability, ethnicity, marital or family status, national origin, gender, identity, race, religion, sex, sexual orientation, military veteran status, or any other characteristic protected by law. We are committed to attracting, retaining and maximizing the performance of a diverse and inclusive workforce.

   
   

   
   

   
   

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   Copy this example

   

5. Post your job

   To find events volunteers for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any events volunteers they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level events volunteers with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your events volunteer job on Zippia to find and recruit events volunteer candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with events volunteer candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new events volunteer

   Once you have selected a candidate for the events volunteer position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new events volunteer first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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