Executive administrative assistant jobs in Arizona - 374 jobs

Executive Assistant Supporting 3 Founders Across Two Related Companies N. Phoenix | In-Office Role We are seeking a highly capable Executive Assistant to support three founders across two established, closely related companies. This role is ideal for someone who is organized, proactive, and systems-minded-someone who brings structure, clarity, and follow-through to fast-moving environments. You will work directly with ownership and leadership, supporting day-to-day execution while gaining exposure to meaningful business decisions. Over time, the scope of the role can expand as trust, capability, and judgment are demonstrated. This is an in-office position based in the N. Phoenix area. Daily presence in the office is an important part of how our teams collaborate and operate. The Businesses You'll Support You will primarily support leadership across: The Synthetic Grass Store (SGS) Founded in 2008, with 18 years of operating history and offices in Arizona and California, serving customers who value product quality, technical expertise, and long-term relationships. Arizona Turf Masters (AZTM) Founded in 2006, with 20 years of operating history, recognized as a high-end specialized landscape contractor serving clients who value craftsmanship, technical execution, and long-term results. A small portion of responsibilities will also support real estate construction, development, and property management activities, primarily through coordination with vendors and tracking key details. Why This Role Is Different You work directly with founders, not through layers of management Your judgment is trusted-this is an outcomes-driven role, not micromanaged task work You help build and maintain systems that keep momentum moving You gain visibility into real operating businesses with long histories and strong brands The role naturally grows in scope and responsibility as capability is demonstrated If you have the skills to create clarity, enforce accountability, and drive follow-through, you will be a strong fit for this role. Key Responsibilities Own and optimize calendars, priorities, and follow-through across multiple leaders Prepare agendas, briefing materials, and meeting follow-ups Manage inbound communication (email, Slack, text) with discretion and professionalism Coordinate projects and initiatives across operating companies Build and maintain SOPs, templates, and repeatable workflows Build and maintain systems-clear, repeatable processes that allow work to move forward predictably, with fewer decisions, fewer errors, and less dependence on any single person Track deadlines, commitments, and details to ensure nothing slips Leverage AI and modern tools to increase speed, clarity, and accuracy Handle occasional personal or special requests with professionalism and confidentiality Tools & Environment Currently in use: Microsoft 365 (Outlook, Excel, Word, OneDrive, Teams) QuickBooks Enterprise Desktop Select AI tools for drafting, summarizing, organizing, and research Being actively implemented and expanded: Slack HubSpot Project management tools (ClickUp, Asana, Notion, or similar) Continued adoption of new AI tools as they become available and useful You don't need to be an expert in every tool-but you should be comfortable learning systems, organizing information, and helping improve how work flows. Ideal Candidate 2-4+ years supporting founders, executives, or senior leaders Highly organized and systems-oriented Anticipates needs rather than waiting for direction Resourceful and comfortable figuring things out independently Calm, professional, and reliable under pressure Strong written and verbal communication skills Local to the Phoenix / Scottsdale area and comfortable working from the office Strong candidates already have a personal system for managing priorities, commitments, and follow-through-and can clearly explain how they stay organized in complex environments. Compensation & Growth Base Salary: $50,000 - $65,000 (commensurate with experience and capability) Employer Sponsored Health, Vision, PTO, 401K Performance-based growth opportunities over time Clear runway for expanded responsibility for the right person This role is intended for someone who wants to grow with the business, take on more responsibility as trust is earned, and build a long-term position. How to Apply Please send: Resume A brief written note explaining why this role is a good fit for you Headhunters and recruiters need not reply. This role is being filled directly.

Executive Assistant | Law Firm | Phoenix, AZ | #3224453 - 8 A law firm in Phoenix, AZ is seeking a highly organized and detail-oriented Executive Assistant to support a senior partner. This role requires excellent multitasking abilities, strong communication skills, and a proactive approach to executive support. Job Duties: Manage calendars, scheduling, and appointments efficiently. Prioritize and respond to emails and correspondence as necessary. Coordinate travel and accommodations for the partner. Record and input billable time for the partner and self. Screen and direct phone calls, ensuring effective communication flow. Requirements: Minimum four (4) years of experience as an executive assistant or in a similar role. Exceptional organizational skills with the ability to prioritize and multi-task efficiently. Strong written and verbal communication skills. Ability to handle sensitive and confidential information with discretion. Salary: $30 - $40 per hour DOE + Comprehensive benefits package This is a confidential opportunity managed by Republican Jobs. Learn more: ********************************************

Administrative Assistant--19th Ave/Deer Valley Job Requirements: Handle high volume of direct mail and in office administrative tasks. Job Requirements: Impeccable appearance. Basic understanding of real estate process. Amazing attitude - cheerful and confident. Ability to work in a busy office and maintain a professional atmosphere. Confident using multiple platforms of technology. Become Certified in any software the company utilizes to service clients. Have a STRONG basis in working with Office 365 Email, Word, Excel, Google Docs, Google Sheets, ARMLS, Propertyware, and Rently. Pass a Background and Credit Check. Pass Drug Test. Compensation: Base rate of $20 per hour (full time) w/ bonus structure or salary increase after 90 days based on performance. Position is W2 Health, dental, vision insurance after 30 days. Please respond to this post and include your resume.

Red Mountain Group is currently looking for a Leasing Administrative Assistant that is organized, resourceful, and a self-starter. Our next Leasing Administrative Assistant will have strong proofreading & communication skills, coupled with a strong knowledge of Microsoft office and Adobe Acrobat programs. This is a great introductory opportunity within the Commercial Real Estate industry to learn and grow with a dynamic, relationship-driven company. Responsibilities Provide general administrative and office support to the Leasing Director in our Phoenix office. Assist with all aspects of meetings, including scheduling and printing of materials. Manage active calendars for the department. Update and maintain leasing reports, salesforce tracking database, and client database. Prepare and maintain all leasing files in accordance with internal company procedures. Assist in the creation and/or editing of presentation materials including flyers, leasing proposals, and email blasts. Coordinate and assist with collecting, aggregating, and preparing data and marketing materials (familiarity with Re-squared, Retail Trac, and ICSC is helpful). Utilize standard marketing-approved templates and graphics while assisting in the creation of presentation materials, flyers, etc. Proofread and correct spelling, grammatical, and layout errors of various documents through the use of redlining. Assist with updating electronic property listings and ordering leasing signs for various properties. Arrange travel and schedule meetings for business trips and business conferences for the Leasing Director. Prepare expense reports, and reconcile all credit card charges. Perform special projects as required. Qualifications 3-5 years administrative support experience - retail real estate experience is a plus. Experience with Microsoft Office Suite and Adobe, Excel and PowerPoint, is required. Experience with Salesforce and InDesign is a plus. Must be detail oriented, have strong proofreading and organizational skills. Ability to maintain a high standard of work in a fast-paced environment. Ability to communicate & problem solve effectively with tenants, brokers, vendors, and all levels of staff and management. Must carry a positive demeanor while able to multitask. Benefits Medical Insurance (Kaiser and Anthem) - Company covers 75% of total premium Dental Insurance - flat rate of $25/month Vision Insurance - 100% covered for employee Life Insurance, AD&D, Short-Term and Long-Term Disability Insurance (100% company paid) Voluntary Life Insurance option 401k with matching (up to 3% match, 100% vested from enrollment) Health Savings Account (HSA) Paid time off (accrued) 48 hours of Sick time Volunteer time off 10 paid holidays Holiday break Celebrations and festivities throughout the year Company Summary Red Mountain Group was established as a result of one man's vision - that anything is possible and that every challenge brings its own opportunity. This philosophy has been the driving force behind RMG since being founded in 1991. Starting with the purchase of a single distressed shopping center in Mesa, Arizona, today RMG is an established and innovative leader in the retail redevelopment industry, with a current portfolio of more than 4.7 million square feet located across 18 states. Our in-house abilities include Asset/Portfolio Evaluation, Property & Asset Management, Leasing & Marketing, Project Construction Management, Retail & Mixed-Use Development, Entitlements, Acquisitions & Dispositions, and Financing. RMG is an equal opportunity employer. This is not a remote or hybrid position.

Role: Administrative Assistant (IT / Procurement Support) - 12 Month Contract Pay: $25/hour (W2) Contract: 12 months + extension Schedule: Monday-Friday, 5 days onsite (40 hours) About the Role We are seeking a reliable and detail-oriented Administrative Assistant to support an enterprise banking environment. This role focuses on purchasing computer equipment, managing requests through ServiceNow, and coordinating with IT teams to ensure employees receive new laptops, desktops, and accessories efficiently. This is a great opportunity for someone who enjoys working in a structured, professional environment and has experience supporting IT or operations teams. Key Responsibilities Process hardware and equipment requests using ServiceNow Create, update, and track tickets and requests within ServiceNow Purchase laptops, desktops, monitors, and other IT equipment through approved vendors Create and track purchase orders (POs) Coordinate with IT technicians to schedule device deployments and replacements Communicate with employees regarding request status and delivery timelines Track inventory of IT equipment and accessories Maintain accurate documentation and records of assets and assignments Provide general administrative and operational support to the team Required Qualifications Experience in an administrative assistant, office coordinator, or similar role Hands-on experience using ServiceNow (ticketing, request management, workflows, etc.) Strong organizational and time-management skills Comfortable using Outlook, Excel, and other office productivity tools Strong communication skills and a professional demeanor - positivity is key in the team! Ability to work onsite 5 days per week in an enterprise environment Nice to Have Experience supporting IT, procurement, or asset management teams Familiarity with purchase orders, invoicing, or vendor coordination Experience working in a banking or highly regulated environment Why This Role? Long-term 12-month contract stability Experience supporting a large enterprise banking organization Strong resume-building experience in IT operations and corporate processes

Russell Tobin's client is hiring an Administrative Support in Phoenix, AZ Employment Type: Contract Pay rate: $19-$20.80/hr Responsibilities: Perform general office operations including filing, organizing, copying, scanning, answering phones, and distributing materials Organize, file, compile, and distribute correspondence and documents using alphabetical, numerical, or other prescribed methods Generate, assemble, and update correspondence, departmental files, systems, manuals, logs, and packets Provide guidance and assistance to internal and external customer inquiries via phone, written communication, and in person Assist departmental staff with clerical and administrative tasks and special projects as assigned Meet quality, productivity, and timeliness standards to support individual and departmental performance goals Maintain working knowledge of required systems, procedures, forms, and manuals Work a full-time schedule of at least 40 hours per week, with additional hours as needed Perform other duties as assigned Requirements: High School Diploma or GED 1 year of experience in an office or clerical role Intermediate proficiency with office equipment (copiers, scanners, fax machines, telephones) Typing speed of 35+ WPM with 5% error rate or less Basic proficiency in word processing, spreadsheets, and database software Intermediate PC skills Ability to sit or stand for at least 8 hours per day Ability to perform light manual work and lift up to 20 pounds Knowledge of medical, pharmaceutical, or health services terminology Familiarity with organizational services and operations Benefits that Russell Tobin offers: Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience 2 Years of Front Desk Experience 2 Years Experience providing High Level Administrative Support Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Job Description This role will be onsite at our corporate office in Scottsdale, AZ. The Executive Assistant provides high-level administrative support to senior executives by managing schedules, coordinating communications, and handling confidential information with discretion. This role requires exceptional organizational skills, attention to detail, and the ability to anticipate executive needs in a fast-paced environment. The Executive Assistant serves as a trusted partner, helping ensure efficient daily operations and smooth coordination across teams and stakeholders. Responsibilities: Complete a broad variety of administrative tasks that facilitate the senior executive team in their ability to effectively lead the organization Assist with special projects and serve as a primary point of contact for internal and external colleagues on all matters pertaining to the senior executive team Act as point of contact of highly confidential and critical matters Help draft, design, edit and produce complex documents, reports and presentations Compose and prepare correspondence as needed Arrange travel and accommodations for executives Manage expenses and required reporting Manage schedules and calendars including arranging for organizational meetings and events Take notes and record minutes Manage the day-to-day calendar needs of the senior executive team Screen, respond and/or greet visitors and decide if they should be able to meet with the executive Qualifications: Minimum of four years of experience as a C-suite assistant supporting several executives at the same time High school diploma required Associate's or bachelor's degree in business administration or related field preferred Extreme proficiency with Microsoft Office Suite with the ability to learn new or updated software Extensive knowledge of office management and administration, clerical procedures and recordkeeping systems Excellent verbal and written communication skills Excellent interpersonal and customer service skills Excellent organizational skills and attention to detail Outstanding time management skills Ability to communicate effectively orally and in writing while meeting deadlines Highly responsive as well as proactive Ability to effectively take initiate and apply sound judgement Work occasional hours outside of regular schedule for meetings What we offer: Comprehensive benefits package including medical, dental, and vision Wellness program Flexible Spending Accounts Company-matching 401k contributions Paid time off for vacation, holidays, medical, and volunteering Paid parental leave Training and educational assistance Support programs, including Employee Assistance Program and Calm Health Optional benefits including short- and long-term disability, life insurance, and pet insurance Most importantly, a caring team who is dedicated to your success! Additional Information - Physical Requirements: Lifting: Must be able to lift up to 10 pounds occasionally Mobility: Ability to move about an office environment, attend internal meetings across campus or facility, and travel between locations as needed. Working conditions: Primarily office-based in a professional setting. Occasional travel required to visit regional offices or attend events. Ability to work flexible hours as needed to support operations across multiple time zones. Personal protective gear: Not typically required. May be necessary when visiting field locations or facilities with specific safety protocols. Extended Sitting or Standing: Prolonged periods of sitting at a desk and working on a computer. Occasional standing during presentations, meetings, or on-site visits. Manual Dexterity: Required for regular use of computer, keyboard, mouse, and mobile devices. Driving: Occasional driving may be required for business-related travel to other offices or events. A valid driver's license and reliable transportation may be necessary. (Please note: We will request and review an MVR at the time of hire and on a periodic basis thereafter to ensure that employees maintain a satisfactory driving status.)

Basic Qualifications Candidates should demonstrate a thorough understanding of business principles. Security Administrative Interns must be enrolled in an accredited degree program with a preference in National Security, Emergency Management, Physical Security, Law Enforcement or a related field. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required. Responsibilities for this Position Apply your classroom-learned skills to a program supporting the defense of our country. GDMS has an immediate opening for an Security Administrative Intern to join our team. The position provides an opportunity to enhance the performance and profitability of an organization that supports some of our nation's fundamental defense services. This position will support program teams supporting the efforts The selected candidate will work with collaborative teams on various projects of the GDMS organization and its clients. In addition to receiving a competitive wage, the Security Administrative Intern will enhance their skill set by working among a talented and technically accomplished group of colleagues. Interns will also enjoy a flexible work environment where contributions are recognized and rewarded. REPRESENTATIVE DUTIES AND TASKS: Perform a limited number of clerical and administrative tasks to support security department functions. Identify, prioritize and schedule work assignments that impact internal programs. Create and maintain accurate records as assigned by management. Initiate and maintain personnel security clearances for employees and consultants. Process incoming and outgoing classified visit arrangements and facility security verifications as required. Schedule security awareness briefing, indoctrinations, and educational training as required. Participate in government assessments and internal self-inspections as required. Review government and company records and report discrepancies to immediate supervisor. Gain comprehensive knowledge of the National Industrial Security Program (NISP), physical, personnel and information security requirements. This position will be onsite 5 days per week in Scottsdale, Arizona. Salary Note This estimate represents the typical salary range for this position based on experience and other factors (geographic location, etc.). Actual pay may vary. This job posting will remain open until the position is filled. Combined Salary Range USD $22.00 - USD $24.00 /Hr. Company Overview General Dynamics Mission Systems (GDMS) engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation. With a global team of 12,000+ top professionals, we partner with the best in industry to expand the bounds of innovation in the defense and scientific arenas. Given the nature of our work and who we are, we value trust, honesty, alignment and transparency. We offer highly competitive benefits and pride ourselves in being a great place to work with a shared sense of purpose. You will also enjoy a flexible work environment where contributions are recognized and rewarded. If who we are and what we do resonates with you, we invite you to join our high-performance team! Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans

ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements. The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness. EXECUTIVE STAFF ASSISTANT Job Location: Address: Prison Operations Division 701 East Jefferson Street Phoenix, Arizona 85034 Posting Details: Salary: $66,000.00 Grade: 20 Closing Date: February 4th 2026 Job Summary: Are you an experienced Executive-Level Staff Assistant? Great, become part of the team Reimagining Corrections while delivering a perfect effort. Apply now! The Arizona Department of Correction, Rehabilitation & Reentry (ADCRR) is seeking to fill the Executive Staff Assistant position that provides high-level support and technical assistance to the Deputy Assistant Director. This position assists in numerous functions and requires a high level of technical skill in organizational areas such as personnel, management analysis, and daily operational functions. Also assists in the management of rules, regulations, policies, procedures, studies, operations, information processes, program performance, resources and administrative directives. Job Duties: -Provides staff support and technical assistance to the Deputy Assistant Director in the interpretation of rules, regulations, and policies -Specifically, researches, and responds to a wide variety of issues to include reviewing and making recommendations on staff discipline, projects, audits, employee grievances, investigations, Equal Employment Opportunity Complaints, placement of Temporary Work Assignment (TWA), staff, litigation, compile data, report writing -Prepares responses to the staff, the offenders, and the public -Researches and responds to correspondence requiring the signature of the Deputy Assistant Director -Writes and/or edits correspondence and reports, exercising signature authority as authorized -Conducts research and prepares position papers and comprehensive reports -Participates in executive-level meetings to identify and analyze problems, recommends and implements solutions -Participates in the development of long-range organizational planning -Facilitates meetings as assigned -Drives on State business -Performs other duties appropriate to the assignment Knowledge, Skills & Abilities (KSAs): Knowledge of: -State and Federal rules and regulations, Arizona Department of Administration (ADOA) Personnel Rules, departmental policies and procedures -Legislative mandates and court rulings that impact the department -Personnel allocation -Organization chain-of-command -Development and implementation of operating processes and procedures -Management and supervisory principles -Program planning, detailed office practice and procedures -Arizona Correctional Information System (ACIS) -Human Resources Information Solution (HRIS) -Local Area Network System/Wide Area Network System -High-tech computer equipment, personal computer access procedures and various software programs Skill in: -Verbal and written communication -Establishing and maintaining interpersonal relationships -Business English -Problem-solving -Research and data collection -Organization -Systems concepts and development -Implementation and evaluation of Agency goals and objectives -Maintaining positive working relationships at all levels including, internal and external contacts Ability to: -Adapt to changing priorities and management styles -Maintain a high degree of professionalism and diplomacy in the performance of duties -Maintain confidentiality -Understand and prioritize many comprehensive or in-depth work processes -Assess or analyze situations and make sound decisions -Effectively interpret, apply and communicate ADCRR rules, policies, and regulations -Develop and standardize processes and forms -Work in a prison environment Selective Preference(s): Four (4) years of administrative experience reporting to an executive-level position or Administrator. Pre-Employment Requirements: Employment is contingent on the selected applicant passing a background investigation. If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11). In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits: We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees: - Vacation and sick days with 10 paid holidays per year - Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program). - Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options - Exceptional retirement program - Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program - An incentivized commuter club and public transportation subsidy program Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment. Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above. Contact Us: The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling **************. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.

General Job Brief: The Executive Assistant to the President provides high-level administrative and operational support to the University President and the Board of Trustees, ensuring the professional, efficient, and confidential operation of the Office of the President. The role serves as a key point of coordination for executive communications, governance activities, and institutional initiatives, and regularly interfaces with a wide range of internal and external constituencies, including Trustees, senior leadership, donors, alumni, community leaders, and others. This position requires sound judgment, discretion, and the highest level of professionalism in handling sensitive and confidential information while supporting the President and Board in advancing the mission and priorities of Arizona Christian University. This role also requires a comprehensive understanding of and commitment to the unique Christian mission and vision of ACU to Transform Culture with Truth, and the ability to advance that mission and vision through the performance of its duties, including person-to-person mentorship and discipleship. Key Responsibilities: * Serve as the primary point of contact for the Office of the President, providing high-level administrative support and professional engagement with internal and external constituencies, including trustees, donors, senior leadership, and other VIPs. * Manage the President's complex calendar and scheduling needs, including coordination of one-on-one meetings, board-related meetings, donor engagements, and other high-priority commitments; reserve and manage the usage of conference rooms as needed. * Coordinate and facilitate meetings on behalf of the President and executive leadership, including agenda preparation, logistics, hospitality arrangements, and accurate recording and distribution of meeting minutes for Board of Trustees, department updates, and other leadership meetings. * Draft, proofread, and distribute executive-level communications, including university-wide emails, weekly all-staff communications, and other correspondence originating from the Office of the President. * Manage incoming and outgoing correspondence for the President's Office, including email management, mail processing, document tracking, filing systems, and maintenance of official speech files and records. * Prepare, review, route, and track reports, contracts, and other documents requiring the President's review and signature, ensuring accuracy, completeness, and timely completion. * Manage and maintain the Board of Trustees document portal, ensuring secure, organized, and timely access to materials and supporting documentation. * Provide notary services as needed in support of university operations and executive functions. * Assist with donor relations and advancement initiatives, including maintaining donor records in Virtuous, coordinating donor appeals, supporting donor events, and collaborating with the Advancement Office on related communications and documentation. * Support major institutional events and initiatives, including Commencement, Homecoming, Board events, donor events, and special presidential or VIP functions; collaborate with event planning staff to support logistics, registrations, and hospitality. * Coordinate conference and hotel registrations and travel-related logistics for the President and executive-level engagements as needed. * Assist with compliance- and governance-related activities, including preparation of materials for audits, bylaw and policy manual review, accreditation renewals, and financial transactions such as bond or loan financings, in coordination with the Business Office, Advancement, Legal Department and external partners. * Review, reconcile, and code executive office expenses, including monthly catering and hospitality charges, in accordance with university policies and budgetary guidelines. * Coordinate with internal departments to gather and organize required documentation and information in support of executive decision-making, reporting, and institutional initiatives. * Provide support for special projects, press or media inquiries, and other duties as assigned to advance the mission and operational effectiveness of the Office of the President. Required Skills and Abilities: * Exercises sound judgment in decision-making * Regular exposure to confidential material requires professionalism, discretion and integrity * Maintains accurate records and files (including digital formats); retrieves documents as requested * Familiarity with university processes and protocols * Maintains office supply inventory * Ability to collaborate on special events/projects with university personnel * Performs general office and administrative tasks as required by the position (including but not limited to email and general correspondence, telephone, internal newsletter, monitoring of alias email account, conference calls) * Manages all assignments with excellence and in a timely fashion * Performs other duties as requested Other Duties and Responsibilities: * Completing other duties and tasks with utmost integrity and professionalism, as directed, and not necessarily mentioned in this description, may be asked on a volunteer basis. * Commitment to the University's faith statement, mission, and purposes; and an active Christian faith. * Comfort and familiarity with the practice of praying with and for others, including students, faculty, and fellow University staff. * The ability to meaningfully support and encourage students, faculty, and staff from a biblical worldview perspective, using relevant and applicable references from the Old and New Testaments and orthodox Christian writings. * Demonstrated alignment with and enthusiastic support for the Christian Mission and Core Commitments of the University, including signing the University's Statement of Faith and Core Commitments annually. Education and Experience: * Bachelor's degree preferred * Dedication to honoring Christ with words, deeds and behavior * Excellent organizational skills; excellent verbal, written and interpersonal communication skills * Proficiency in MS Office Suite; experience with Virtuous and AVID Software a plus * Strong knowledge of spelling, grammar, punctuation * Broad-based knowledge of standard office administrative practices and procedures * Minimum three years of progressively responsible administrative experience to senior level executive Working Conditions: * Requires the ability to read, write, see, hear and speak clearly. * Requires the ability to stand, walk or sit for long periods of time. * May be required to lift object(s) weighing up to 20 pounds. * Occasional availability by phone, text or email outside of normal business hours, including weekends. * Occasional travel and attendance at on and off campus events may be required during and outside normal business hours. Time Required: * 40-50 hours per week plus extra hours as needed Fair Labor Standards Act: This position is considered to be full-time, exempt for overtime pay provisions as provided by the Federal Fair Labor Standards Act (FLSA) and any applicable state laws.

We're looking for driven and detail-oriented Administrative Assistant Interns to join our sales Business Support team within Mortgage Banking. In this role, you'll be a key partner in the mortgage process, providing critical support to sales leadership and ensuring smooth day-to-day operations. This internship offers hands-on experience in a fast-paced, client-focused environment where you'll strengthen your organizational and communication skills, collaborate with passionate professionals, and share ideas that help us innovate and elevate the client experience. About the Role Assist sales leadership in mortgage banking with a variety of administrative tasks that keep daily operations running smoothly. Handle essential duties such as taking notes, managing projects, and scheduling meetings to support team efficiency. Create presentation materials that reflect and amplify Rocket's culture and values. Gather and analyze performance metrics and reporting to help mortgage banking teams make informed decisions. Build and strengthen interpersonal sales skills through direct collaboration with team members and leadership. Contribute fresh ideas to improve processes and enhance overall business efficiency. About You Proficient in Microsoft Office Suite (especially Excel and PowerPoint). Excellent verbal and written communication skills Strong organizational and time management abilities. Ability to thrive in a fast-paced environment. Self-motivated with a competitive spirit and a passion for learning. What you'll get Our team members fuel our strategy, innovation and growth, so we ensure the health and well-being of not just you, but your family, too! We go above and beyond to give you the support you need on an individual level and offer all sorts of ways to help you live your best life. We are proud to offer eligible team members perks and health benefits that will help you have peace of mind. Simply put: We've got your back. Check out our full list of Benefits and Perks. About us Rocket Mortgage was founded in 1985. Today, we're a Detroit-based, publicly traded company with a mission to Help Everyone Home. At Rocket Mortgage, we believe that home is more than the house you live in. Our wide variety of home loan options, tools and resources empower our clients to achieve their homeownership dreams. We're known as experts in the mortgage industry, but we're also innovators - we strive to create the best experiences for our clients from beginning to end. And we're not your typical employer. We're insistently different in how we look at the world and are committed to an inclusive workplace where every voice is heard. Apply today to join a team that offers career growth, amazing benefits and the chance to work with leading industry professionals. This job description is an outline of the primary responsibilities of this position and may be modified at the discretion of the company at any time. Decisions related to employment are not based on race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity or expression, age, military or veteran status or any other characteristic protected by state or federal law. The company provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable state and federal laws. Applicants requiring reasonable accommodations in completing the application and/or participating in the application process should contact a member of the Human Resources team, at ************************** .

We are seeking a dedicated and hardworking Office Executive II to lead a team of 35+ people for our Phoenix, AZ office. This is an outstanding opportunity to provide visionary and collaborative leadership that is integral to our success. As a recognized leader within the Phoenix and Arizona market, you'll be actively involved in client meetings and professional functions. Our ideal candidate will work closely with the Region Director and other members of the leadership team to coordinate and accurately address all business activities. You will be accountable for office-level performance, ensuring detailed execution and success. The candidate will LEAD the Phoenix, AZ operation while coordinating across the state in all facets including: Strategic Business Planning Financial Management Technical Oversight Staff Development Business Development Quality Assurance Client Management Community Engagement Leading the People: Build an inspiring team environment with an open communication culture. Set clear goals, delegate tasks, and closely implement deadlines for your team. Encourage team members to excel and achieve outstanding results. Listen to team members' feedback and resolve any issues. Recognize training gaps and provide mentorship to cultivate an outstanding team. Identify and develop emerging talent and leadership to build upward opportunities and succession planning. Lead 5-6 direct reports (Department Managers), ensuring they perform to the highest standards. Recognize high performance and reward accomplishments to keep the team motivated. Suggest and coordinate team-building activities to cultivate a collaborative spirit. Managing the Business: Grow office revenue and profit, ensuring financial goals are met. Coordinate successful contracting and project execution, collaborating closely with support staff. Stay current with industry knowledge to leverage Michael Bakers positioning for opportunities. Ensure staff works in an efficient and profitable manner, delivering high-quality work in the most effective way. Promote work share and develop a balanced office portfolio reflective of Michael Baker International's enterprise. Deliver the vision through the planning and execution of the annual business plan. Set clear and substantiated operational performance goals and metrics. Use Michael Baker Key Performance Indicators to regularly monitor and develop team performance. Report on metrics, identifying challenges and solutions as well as opportunities. Satisfying the Clients: Develop strategies with your team and other regional and national leaders that optimize growth and opportunity, benefiting all parties. Maintain, attract, and establish substantial and successful client relationships while growing relationships with industry leaders, competitors, teaming partners, and elected/appointed officials. Fully understand the Company's capabilities and possess the ability to sell and cross-market services. Help to multi-line key clients, continually bringing in new work and growing backlog. Determine direction and lead market awareness, including involvement in professional associations, technical articles, conferences, and boards. REQUIREMENTS Proven excellent communication skills and experience in community and professional leadership. Solid background in Transportation, Structural/Bridge or Municipal Operations and Business Development experience Bachelor's degree in Engineering, Planning, or a related field from an accredited program. Proven experience in Engineering or Project Management. 10+ years of experience leading and supervising personnel. 10+ years actively engaged with client management and business development. Experience managing a P/L preferred Established market relationships targeted to the Arizona marketplace. Experience with local, state, and/or Federal agency procurement and contracting. Proficiency with MS Office Suite and Oracle-based ERP Project Financial Reporting System COMPENSATION The approximate compensation range for this position is $161,750- $269,431 per year. This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skills, and physical work location. BENEFITS We offer a comprehensive benefits package including: Medical, dental, vision insurance 401k Retirement Plan Health Savings Account (HSA) Flexible Spending Account (FSA) Life, AD&D, short-term, and long-term disability Professional and personal development Generous paid time off Commuter and wellness benefits #LI-TS2 #LI-HYBRID

JOB PURPOSE: Provide administrative support to the staff and clients of the Customs and Border Protection (CBP) Workforce Wellness Program (WWP) through various administrative functions to include, but not limited to filing and posting required paperwork, assisting with accounting and invoice submissions, scheduling appointments, and meetings, managing calendars, and maintaining organization records. Qualifications ESSENTIAL JOB RESPONSIBILITIES: General Duties Manages daily assignments and ensures deadlines are met and work is completed correctly. Prepares/modifies documents including correspondence, reports, drafts, memos, and emails. Ensures maintenance of office equipment, including computers, copy machines and other equipment as necessary. Respond to INFO emails and requests for information. As requested, track and manage overall expenses in Expense Management systems. Receive, enter, and manage expenses, invoices, receipts, and submissions. Submit completed expense report in system according to deadlines. Perform administrative duties in a timely and accurate manner. Answer phones and take/forward messages. Type, print and proofread documents. Photocopy, scan and fax materials. Distribute general client correspondence. Schedule appointments for clients. Maintain legal records and files for organization. Manage travel. Handle all details associated with travel arrangements including flights, local transportation, and accommodations. Track and submit receipts. Confirm travel related appointments and all other travel details. Correspondence/Presentations Draft and/or compose correspondence and presentations as assigned. Provide presentation support, Excel Spreadsheets, or other presentations. Expense Management Manage credit card and related expenditures, prepare, code, and submit bills, invoices, receipts, and expense reports. Organization of files and records Manages files and makes copies. Ensures documents are filed and maintained on SharePoint. Serves as keeper/tracker of organizations documents. Other Key Duties Organize and maintain documents in a paper or electronic filing system(s); Shipping documents or marketing materials as necessary. Other duties as assigned. Demonstrate Exceptional customer service, in Everything you do, by placing the child, family, Veteran or client first to support our mission to " Empower people to build better lives for themselves, their families, and their communities." ESSENTIAL QUALIFICATIONS: EDUCATION: High School Diploma or GED required. Associate in business administration or relative field preferred. EXPERIENCE: 2-3 years' experience in a larger organization preferred with proven experience in providing exemplary assistance and an in-depth understanding of administrative procedures. Must be proficient in MS Office (Word, PowerPoint, Excel). Must be an analytical mind with problem-solving skills, excellent organizational and multitasking abilities, and a team player with leadership skills. ATTENDANCE: Must maintain regular and acceptable attendance at such level as is determined in the employer's sole discretion. Flexibility in hours required as needed for business purposes. LICENSES: Driver's License with clear record. Microsoft Office Specialist Certification Preferred. VEHICLE: Must have daily use of a vehicle without prior notice. OTHER: Must be available and willing to travel to various locations and with such frequency as the business need dictates. Endeavors has a longstanding practice of providing a work environment that is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion, national origin, marital status, sexual orientation, gender identity, genetic information, disability, military or veteran status, or any other characteristic protected by law. We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities. Endeavors also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email **************** or speak with your recruiter.

We're one of the top family law firms, but don't worry- we're not all stiff suits and serious faces. Yes, we handle high-stakes cases. Yes, we work with absolute professionalism and give our best each day. But we also know how to laugh when things get crazy (and trust us, in criminal law, things do get crazy). We're hiring an Administrative Assistant to assist our attorneys and paralegals in managing client caseloads, calendaring, and client intake. No legal experience is required- we'll train you. What matters most is that you're organized, quick on your feet, and eager to grow. This is a role with real upward mobility: today, you're keeping calendars up to date; tomorrow, you may have an opportunity to join our team of paralegals and expand your role and knowledge in the legal field. So, if you want a career that challenges you, teaches you, and gets your foot in the door of the legal field, we invite you to apply and share in our firm's growth and success. The Job (your mission, should you choose to accept it): Keep calendars tighter than courtroom security. Answer phones and emails professionally-even when attorneys are buried in trial prep. Organize files and discovery like your life depends on it (because someone's case might). Handle confidential information with the same care we handle evidence. Keep the office running smoothly so our lawyers can do what they do best- defending our clients. Who You Are (our not-so-secret weapon): Master multitasker who thrives on deadlines and details. Calm, unflappable, and great at keeping things professional under pressure. Tech-savvy and quick to learn (yes, we use legal software, but no, you don't need to know it yet). Organized enough to make a judge jealous of your docket. A good sense of humor- we aren't all stiff suits and serious faces. Why Work With Us? You'll be part of important, meaningful work. No legal experience? No problem. We'll train the right person. Career growth opportunities: This isn't just a job; it's a stepping stone to a career in law. Competitive pay, benefits, and a chance to say you're part of a team that fights for justice daily. You'll never be bored-our cases are as dynamic as those working here. If you're sharp, dependable, and want to be the glue that holds a powerhouse legal team together, apply now. No orange jumpsuits, no Netflix scripts-just real work that matters. At DM Cantor, we offer: Competitive Compensation: From $65,000/year or more, depending on experience. Benefits: Time off: 30 paid days off annually. 10 holidays, 15 vacation days, and five personal/sick days. Loyalty vacation program: Earn one additional day each year (for five years), and milestone bonuses on major anniversaries. Medical Insurance: DM Cantor covers 50% of the base plan in your first year and 100% after. Dental, Vision, and Life Insurance: Employees enjoy dental, vision, and life Insurance paid fully by DM Cantor. 401(k): DM Cantor generously matches 3.5% of employees' 401(k) contributions. Breakfast is catered for the firm every Monday, Family-style lunches are catered bi-weekly, and quarterly happy hours, firm outings, and other gatherings occur throughout the year. Families and children's attendance are always encouraged at DM Cantor. We care about our team and their families. Prestigious Downtown Law Firm with a View: Our administrative assistants are in the office full-time, Monday through Friday, from 8:00 a.m. to 5:00 p.m. They enjoy panoramic views of the Phoenix skyline from our penthouse suite and multiple floors in the prestigious Two Renaissance Tower Downtown, where employees enjoy endless snacks, drinks, employee lounges, and restaurants in the building and within walking distance. Mentorship: DM Cantor invests in mentorship and strategy sessions to make you a better administrative assistant, not a busier one. Our administrative assistants receive on-the-job training and mentorship in a collaborative environment. We offer endless opportunities for growth and a team of individuals always willing to help one another. What We're Looking For: Strong communication, organization, and multitasking abilities Professional phone presence and etiquette Team player with a positive, learning-focused attitude Law office experience is a plus, but not required Typing speed of at least 45 WPM Proficiency in Microsoft Word and Excel Minimum 1 year administrative or office experience Bachelor's degree (required) What to Expect: We don't just hire; we Topgrade. We use a Topgrading approach to ensure we hire only top performers. Step by step, we define what success looks like in the role, review your full career history and achievements, evaluate your skills and fit with our culture, check references with past colleagues, and make sure this role is the perfect match for your talents - all so you're joining a team of other high achievers. If you're ready to join a prestigious family law firm where your skills are respected, your work is impactful, and your career path is clear, DM Cantor Family Law Practice is the place for you. Your future starts here. Learn more at **************** and apply today!

Job Title: Employee Success Associate - Leave Administration Reports To: Operations Manager FLSA Status: Non-Exempt Job Location: As a remote-first organization, employees are expected to primarily work within reasonable driving commute to our main office locations (Roseville CA, Atlanta GA, Phoenix AZ, and Oklahoma City OK) to meet the requirements of team gatherings, one-off meetings, and company-wide events, as well as the legal, tax, and security regulations based on our business operations. Note: We do not have a physical office location in Phoenix at present (but we may acquire one in the future). Therefore, initially this position would be fully remote. Employees are expected to live within a reasonable driving commute of the Phoenix area and report to the office bi-weekly if an office is acquired in Phoenix in the future. Learn about Gold Standard service delivery and gain a foundational knowledge of administering leaves of absence. Job Duties and Essential Functions: Administer a full workload of leaves of absence and ADA claims for multiple clients, per client policies, while adhering to federal and state leave law regulations. Leave administration includes, but is not limited to, confirming leave eligibility, reviewing medical documentation, communicating with healthcare providers, client employees and members of the HR team, and confirming return-to-work. ADA administration includes, but is not limited to, engaging in the interactive discussion process on behalf of the client, documenting the process, seeking clarification as necessary, and acting as a resource for a client as they assess the request for accommodations on a case-by-case basis. Provide excellent customer service by answering phones, responding to emails, and communicating effectively with clients' employees in a timely manner - answering questions regarding leave entitlement, client policies, and benefits. Coordinate effectively with Claim Specialists to ensure that employee claims are adjudicated timely and accurately. Draft and send letters to employees regarding leave entitlement, disability benefits, and/or the interactive discussion process. When applicable, initiate return-to-work accommodations while adhering to relevant federal regulations. Maintain high quality employee leave and ADA files according to set standards and naming conventions. Able to take on additional work with short notice (e.g. client needs to be taken over on short notice due to business needs). When required, coordinate between short-term disability insurance carriers, worker's compensation insurance providers, and the employee. Participate in client meetings, company-wide off-site meetings, and training programs which may require some infrequent travel. Available to back up multiple accounts. Perform other duties as assigned in order to meet business needs. Expected to work 40 hours per week. Expected to report to the office biweekly (if an office is acquired in Phoenix in the future). Expected to be a self-starter who can work independently, take initiative, actively participate in team discussions and collaborate effectively while working in a remote-first environment. Perform above duties between regular business hours: California: Monday to Friday, 8am to 5pm (PST) Georgia: Monday to Friday, 8am to 5pm (EST) Arizona: Monday to Friday, 8am to 5pm (MST) Oklahoma: Monday to Friday, 8am to 5 pm (CDT) Requirements A four-year college degree in a similar or related field. Proficient typing and strong knowledge of MS Word. A passion for excellent customer service. Ability to prioritize tasks and focus on the most important ones. Ability to communicate effectively with colleagues, leadership, clients, and employees. Have a system for keeping track of work to ensure that the work is done on time and accurately. Ability to identify and solve problems quickly and efficiently. Willing to learn and take on new challenges. Takes the initiative to understand the why behind things. Receptive to feedback and embraces continuous improvement. Planning ahead, managing time well, being on time, and thinking of better ways to do things. Being helpful, respectful, approachable and team-oriented, building strong working relationships and contributing to a positive work environment. Excellent follow through and common sense. Excellent attention to detail. Strong organizational, quantitative, and verbal/written communications skills. Ability to comprehend a variety of informational documents including, but not limited to, disability plan documents and client leave policies. Ability to comprehend and interpret a variety of reference books and manuals including administrative manual, personnel policies, and state and federal regulations. Ability to keep abreast of any changes in law, policy, methods, procedures, etc. as they pertain to clients. The Larkin Company is an Equal Opportunity Employer Salary Description $50,000 - $60,000 base annual salary

Job DescriptionPersonal Assistant / Administrative Assistant - State Farm Agent Team MemberTempe, AZ 85283 $20-$26 per hour (DOE) Full-Time or Part-Time available | Monday-Friday | Stable Office Role A well-established State Farm Insurance Agency in Tempe, AZ is seeking a Personal Assistant / Administrative Assistant to support daily agency operations, scheduling, and compliance-related tasks. This role is essential to keeping the office organized and running efficiently. Insurance licensing is not required, though opportunities to grow within the agency are available for those interested. Responsibilities include, but not limited to: Run payroll twice per month Manage calendars, confirm appointments, and send reminders Assist with scheduling and internal coordination Access and work within State Farm systems (training provided) Review commissions and verify accuracy Balance accounts and assist with payment processing for compliance Compile and organize data from team members Communicate with clients by phone, email, and text Send thank-you cards and follow-up communications to new clients Use Outlook and office tools to maintain organization Assist with daily operational duties. What We're Looking For Experience as a personal assistant, administrative assistant, office assistant, or coordinator Strong attention to detail and ability to handle confidential information Comfortable with Outlook, email, and basic office software Professional communication and time-management skills Bilingual (Spanish/English) is a plus, not required Why This Role Competitive hourly pay Stable, long-term position Supportive State Farm agency environment No insurance license required to start Opportunity to grow into expanded or licensed roles Submit your resume today to join a local State Farm agency and play a key role in daily operations.

Base Compensation: Starts: $17.00 Respond to Vendor Calls, fill in as back-up, greet and assist guests Answer phones, return voice mail messages and direct calls Respond to emails, schedule, and prepare office meetings, and assist with training. Clerical work (copy, scan, file, etc.), conduct INTAKE Interview with potential clients Follow up on client calls Back-up as needed for DSP Other projects as assigned by the manager

Executive Administrative Assistant Type: Public Job ID: 131748 County: Southwest Maricopa Contact Information: RIVERSIDE ELEMENTARY SCHOOL DISTRICT 1414 S 51st Ave Phoenix, AZ 85043 District Website Contact: Brittany Auld Phone: ************ Fax: ************ District Email Job Description: Please apply online at ****************** Other: