Executive administrative assistant jobs in Augusta, ME - 181 jobs

Schedule: M-F 8:30/9am- 5pm TOP (3) REQUIRED SKILLSETS: * Strong calendar and time management/gatekeeping skills * Ability to anticipate executive's needs (time to plan for meetings, priorities etc) * Mature, confident with experience supporting senior level leaders NICE TO HAVE SKILLSETS: * Flexibility to answer texts/be available after hours when needed * In office 5 days a week * Project mgmt. experience Job Description Summary Support the ELT member with effective operations, serve as an administrative team leader, and provide all other administrative functions. PRIMARY DUTIES AND RESPONSIBILITIES: Manage ELT members calendar, gatekeeping and event planning. Manage the establishment and maintenance of ELT member's database. Represent corporation through effective communications with internal and external customers. Coordinate travel arrangements. Liaison between ELT member, other executive officers, administrators, board members, staff and others employees. Ensure timely and consistent information gathering practices for all parts of the organization. Plan and coordinate meetings and participants, as needed. Ensure professional and timely response to all internal and external requests. Attending staff and other key meetings to ensure follow-up on action items and issues raised. Assist with the preparation of presentations. Assist with inquiries for ELT member, as necessary. Process accounting issues (i.e., expense reports, invoices, etc). Manage filing projects, office organization, mail processing and general administrative maintenance duties. May supervise small team of Corporate Administrative Assistant staff. Assist in recruiting, staff scheduling, organization and prioritization of work. Plan and implement special projects. Build and maintain sense of team and overall morale with administrative staff by administering monthly administrative meetings. Oversee maintenance of corporate calendar. EDUCATION: Bachelors degree or equivalent combination of education and experience. REQUIRED SKILLS AND ABILITIES: Proven ability to manage highly confidential/sensitive information. Ability to take initiative using one's own judgment. Excellent and demonstrated organizational, project and time management skills. Excellent communication skills (both written and verbal). Project management experience a plus Ability to prioritize workload independently and handle multiple tasks. Proficiency with MS Office. High level of professionalism. Excellent interpersonal skills, with the ability to work closely and effectively with members of senior management and peers, both independently and as a team. Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support. Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit ******************** Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Chebeague Transportation Company (CTC) is seeking a reliable, detail-oriented Office Assistant to support our Office Manager and administrative operations. This position is intended to begin as soon as possible to allow for training alongside the current Office Manager prior to a planned parental leave beginning in late May 2026. During the leave period, the Office Assistant will take on increased responsibility for day-to-day bookkeeping and customer service functions. There is potential for the role to continue beyond the leave period in a permanent capacity, depending on organizational needs and mutual interest. This is an in-person position based on Chebeague Island. Key Responsibilities Under the supervision of the Office Manager and General Manager, responsibilities will include: Bookkeeping & Financial Support Assist with routine accounting tasks, including accounts receivable and payable Prepare invoices and process customer payments Make bank deposits and assist with basic reconciliations Maintain organized financial and administrative records Customer Service Serve as a point of contact for customer questions related to ferry service, parking permits, tickets, and billing Provide professional, courteous assistance to year-round and seasonal customers Administrative Support Assist with parking permit records and seasonal application processing Maintain membership and customer databases Support mass mailings and routine communications Assist with reporting, filing, and other office operations as needed Operational Support Provide administrative assistance related to ferry, barge, and charter operations as assigned This position is designed to support the Office Manager role as described in CTC's Office Manager Position Description CTC Office Manager October 2023 . Qualifications Strong organizational skills and attention to detail Comfortable working with numbers and basic accounting processes Proficiency with computers and common office software (Excel, Word, email); QuickBooks experience a plus Excellent customer service skills Ability to handle confidential information professionally Prior office, bookkeeping, or administrative experience preferred Ability to work independently after training Work Environment Small, collaborative office environment In-person work required on Chebeague Island Seasonal fluctuations in workload, particularly during summer months Compensation Hourly wage range: $22-28 per hour, depending on experience To Apply Interested candidates should submit a resume and brief cover letter outlining relevant experience and availability. Applications will be reviewed on a rolling basis.

Executive Assistant Amphenol High Speed Products Group is the market leader for high speed, high bandwidth electrical connectors for the Telecom/Datacom market (Mobile Networks, Storage, Servers, Routers, Switches, etc.). Our products help to enable the electronics revolution and remain a key enabler for all the major Tier 1 OEMs globally. We are currently seeking an Executive Assistant to join our team. This would be an onsite, Monday through Friday position in Amphenol's Nashua, NH office. Responsibilities: Providing white glove support to assigned executive team members as well as assisting with ad hoc requests from management team. Supporting travel needs Booking flights, hotels, and ground transportation for executives, as well as assisting with departmental stakeholders as needed Supporting expense reports as needed Assist with planning, management of annual Budget, Strategy, and Regional meetings as well as Training Programs Venue selection (working with venue directly) Budget/Cost analysis Planning team building events Handling correspondence and promotional material Anticipating and proactively addressing issues that may arise Assist team with conference rooms, meeting preparations, and scheduling customer outings Providing logistics support for internal training and customer visits Venue selection Coordinating related presentations Handling correspondence and meeting materials General meeting support Preparing PowerPoint presentations for internal stakeholders Assist with support of the Nashua office with various administrative tasks as needed Purchasing supplies On-site event planning Selecting and procuring branded give-away items (shirts, mugs, etc.) Coordinate Visitor Schedules Required travel to support regional, domestic, and international events Additional duties, as required Qualifications: 3+ years of experience supporting high-level executives Bachelor's degree preferred A customer first mindset with proven success executing large scale events Ability to multi-task and manage competing priorities with minimal guidance Exemplary planning, time management, and analytical skills Ability to professionally interface with all levels of employees in the company Intermediate to advanced PowerPoint and Excel skills Flexibility and adaptability to changing priorities and deadlines Problem-solving skills and the ability to anticipate the needs of team members

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

The Executive Assistant will provide administrative and secretarial support for the Merrimack site Leadership team. Major responsibilities of work performed may include a broad range of complex responsibilities involving confidential or technical information that includes scheduling meetings and preparing agendas, responding to routine correspondence, researching background material and responding to on-site visitors and telephone calls. This person may interface with executive and senior levels of the organization, as well as directly with external customers. Responsibilities and Tasks: Maintain dynamic calendar Coordinate both off and on-site events, including support logistics, travel, meeting coordination Make both domestic and international travel arrangements Prepare expense reports Provide support/back-up assistance to cover other Executive Assistants when they are out of the office Must be able to generate letters, memos, etc. Responsible for organizing weekly, monthly, and quarterly review presentations Maintain all department files File and retrieve corporate documents, records, and reports Open, sort, and distribute incoming correspondence, including mail and faxes Process corporate invoices for Accounts Payable Create and maintain visit requests and contact reports Order and distribute office supplies for department Point of contact for employees to address inquires, questions, and requests Represent the company in a courteous and professional manner Arrange and support video teleconference meetings including the set-up of presentations, printing of materials, and supporting any issues arising from technical issues Provide support for on-site meetings including logistical support such as agendas, presentation copies, preparation of handouts, etc. Coordinate with International counterparts regarding travel and meetings The ability to perform other duties as assigned. Education, Experience/Knowledge & License/Certification: Bachelor's degree is preferred Minimum of associate's degree 3-5 years of experience supporting VP level Excellent communication skills are a must (written and verbal) Organizational and prioritization skills are a must Must excel with time management and the ability to manage and execute tasks The ability to network and be a team player Must be technologically skilled and be proficient in Microsoft Office Some travel may be required as designated by the Executive (1-2 times per year) While performing duties of this job, the employee may or may not be frequently or occasionally required to: Stand; walk; sit; climb or balance; stoop; kneel; crouch; talk or hear; and taste or smell. Climb stairs or ride elevators. Lift and/or move up to 25 pounds. Use close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. Manipulate keyboard or otherwise access computer, telephone and hand-held devices. Be exposed to outside weather conditions while going in and out of office buildings. Be exposed to moderate noise level usually in warehouse settings. Be exposed to moving equipment, mechanical parts, and/or high places; or moving between air-conditioned and non-air-conditioned environments. Work is usually conducted in an office environment #Hybrid #LI-TS1 Here Are Some of the Great Benefits We Offer: Most locations offer a 9/80 schedule, providing every other Friday off Competitive compensation & 401(k) program to plan for your future Robust medical, dental, vision, & disability coverage with qualified wellness discounts Basic Life Insurance and Additional Life & AD&D Insurances are available Flexible Vacation & PTO Paid Parental Leave Generous Employee Referral Program Voluntary Benefits Available: Longer Term Care, Legal, Identify Theft, Pet Insurance, and more Voluntary Tricare Supplement available for military retirees This does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. The employer has the right to revise this at any time. The job description is not an employment contract. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Elbit America is an equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities. *** If you encounter issues with your application, please email ********************************** ***

Provides senior level administrative support to an incumbent(s) who holds a position at the Chief or Vice President level. Key Responsibilities and Essential Functions Establishes and operates an efficient office by performing a wide range of complex administrative tasks. Manages an extremely active calendar of appointments. Completes expense reports. Receives and prioritizes correspondence and acts in drafting correspondence, forwarding for action, and/or distributing for information. Organizes meetings and events, including preparation of materials and presentations, and coordinating all logistics. Obtains, compiles and extracts information from a variety of resources to prepare documents, reports, and briefing papers. Edits, proofs, and formats a wide variety of documents. Prepares draft meeting minutes and circulates to participants. Coordinate all travel arrangements. Initiates purchase requisitions for supplies, services, and equipment. Assists in budget development by updating all budget files, assessing, and making appropriate recommendations on expenditure levels and other related financial issues based on analysis of previous yearly trends and expenditures. Performs other related duties as needed and assigned. Knowledge, Skills, and Abilities Proven ability to handle confidential information with discretion. Knowledge of administrative processes would typically be acquired through work experience in a professional business environment working with senior level management. Writing skills are sufficient to compose complex and executive level correspondences. Proficient with MS Office, conference platforms (e.g., Zoom, Teams, etc.), and enterprise programs (e.g., HRIS, financial systems, travel programs, etc.). Financial acumen to assist with budget development and monitoring. Demonstrated success in managing multiple projects to successful completion with demanding deadlines and changing priorities. Demonstrated ability to work collaboratively, lead, and administer projects of JAX wide importance. Excellent project and event management skills. Strong interpersonal skills to work in a high-profile environment requiring discretion, judgment, tact, and diplomacy. Must be flexible and available for after-hours support. Required: HS Diploma/GED Preferred: Bachelor's degree Required: 5 years exp Preferred: 8 years exp Pay Range: $69,711 - $90,624 #CA-NL6 About JAX: The Jackson Laboratory is an independent, nonprofit biomedical research institution with a National Cancer Institute-designated Cancer Center and nearly 3,000 employees in locations across the United States (Maine, Connecticut, California), Japan and China. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health. Founded in 1929, JAX applies over nine decades of expertise in genetics to increase understanding of human disease, advancing treatments and cures for cancer, neurological and immune disorders, diabetes, aging and heart disease. It models and interprets genomic complexity, integrates basic research with clinical application, educates current and future scientists, and provides critical data, tools and services to the global biomedical community. For more information, please visit *********** . EEO Statement: The Jackson Laboratory provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non-discrimination laws.

**This is a full-time onsite position, Monday - Friday, 8:00 am - 5:00 pm, one-hour unpaid lunch break as scheduled. Our Company More than a utility company, Unitil provides energy for life. Our work helps keep homes comfortable, businesses thriving and communities connected. Unitil is an investor-owned public utility proudly serving Maine, Massachusetts and New Hampshire. We are dedicated to delivering energy to our customers safely and reliably. Unitil is committed to creating an inclusive environment that welcomes and values the differences among all of our employees, customers, suppliers and the communities in which we live and conduct business. The continued success of Unitil is enhanced through initiatives that promote diversity and value our employees. Take advantage of a comprehensive benefits package. Unitil offers competitive salaries, a consumer-driven health plan, dental and vision coverage, flexible work, company-paid holidays, a, robust, highly competitive retirement plan and educational assistance. *Note: Benefit offerings may differ between union and non-union employee groups. Position Purpose: Provide a full range of quality administrative and office support activities requiring knowledge of Company process and procedure while meeting the needs of internal stakeholders of the Corporate location. Assignments must be completed in a professional manner at all times maintaining confidentiality of all tasks. Position is in office, Monday - Friday, 8am - 5pm, one-hour unpaid lunch break as scheduled. Principal Accountabilities: % of Time End Results 65% Provide efficient and professional support services to executives and staff in assigned wing as well as assisting others when necessary. Administrative support activities include but are not limited to: Spreadsheet creation and updating. Production of filings & reports Large mailing projects Data entry Purchase order creation Processing of invoices Cataloging & maintenance of electronic & paper files Ordering of office supplies Internal & external meeting arrangements Fulfill catering requests Travel arrangements Business card ordering Filing, record retention Ensure proper maintenance of office equipment (printers, copiers, scanners, etc.) Assist with conference room AV equipment. Delivery and processing of mail on rotating basis 15% Provide back up to the main phone lines efficiently by promptly and courteously answering incoming calls for the Corporate office. This includes handling of gas leak emergency calls and the transferring of customer calls to the call center. Greet and process visitors and guests courteously and helpfully in a timely manner. Ensure that all visitors, guests, contractors, and Unitil employees (from other reporting locations) sign in and out as part of Unitil's emergency building evacuation procedures. Escalate agitated customer calls when necessary. 10% Other duties and special projects as assigned by Supervisor and Manager in order to support all Internal and External Unitil Customers including internet research, database updating and cost tracking. 10% Ensure that procedures are maintained for Administrative Assistant responsibilities for assigned departments. Qualifications: Associates degree or equivalent preferred. High School diploma or GED required. Minimum of three (3) years in a business environment preferred. Must possess excellent organizational and problem solving skills. Excellent written and verbal communication skills. Demonstrated reliability and flexibility. Intermediate PC skills including; MS Word, MS Excel, MS Outlook, MS Power Point, Acrobat, MS SharePoint and other desktop software. Must be available to work extended hours as assigned, possibly at secondary locations, in response to System emergencies. Unitil is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Last updated: 12-31-2025

Description About Us: Sitecore's mission is to provide cutting-edge DXP solutions that enable the world's greatest brands to craft truly unforgettable experiences for their customers. A highly decorated industry leader, Sitecore brings content, commerce, and data into one connected platform that delivers millions of digital experiences every day. Thousands of blue-chip companies, including American Express, Porsche, Starbucks, L'Oréal, and Volvo Cars, rely on Sitecore to provide more engaging, more personalized experiences for their customers. Under the leadership of our new product-centric CEO, we are poised to continue to push the boundaries of marketing technology and shape the future of customer engagement. Learn more at Sitecore.com. About the Opportunity:The Executive Assistant to the President of Sales (AMS) will provide high-level administrative support, including complex scheduling, calendar management, travel coordination, invoice routing, meeting preparation, and presentation assistance. This role will organize and support a high volume of weekly and ad hoc meetings, including note-taking and follow-up, and will interface regularly with key stakeholders, investors, and C-level leaders.Responsibilities: Day-to-day administration and coordination of all areas of executive support for our President of Sales Scheduling, calendaring, travel, invoice approval routing, and follow-up, meeting and office support, presentation prep assistance, and other administrative activities. Handle travel arrangements and make frequent revisions as needed Schedule and coordinate numerous weekly and ad hoc meetings to include note-taking and follow-up. Interact with key contacts, investors, and other C-level individuals Manage meetings for cross-departmental initiatives Some but limited travel Other duties as required Job Qualifications: You will be a great fit on our team if you are personable, have a sense of humor, and a positive attitude 5+ years' Executive Administrative Assistant experience to C level Professional demeanor - ability to engage at all levels with Sitecore employees, ELT, customers, and partners Calendaring - managing multiple calendars within a dynamic, fast-paced environment, across multiple time zones, countries, and continents. Meeting coordination - setting up group meetings, note-taking, and follow-up on action items Travel coordination - researching global COVID restrictions and policies for travel, including airlines, transportation, lodging, meeting schedules, agendas, Financial assistance - Approval of expenses and accounting support for PO's in Coupa. Excellent verbal and written skills Extremely high level of discretion pertaining to confidential information Expert on meeting technology, Microsoft Office, balanced skills across Word, Excel, and PowerPoint. Superior time management and organizational skills Additional Information: As a step in our recruitment process, all final candidates will undergo a personal profiling assessment to help us understand potential future employees. Please note that this is not a decision-making tool, and is used only to supplement our recruitment process. After an offer is made and accepted, E-verify will be utilized to establish your identity and employment eligibility as required by the U.S. Department of Homeland Security. Sitecore is proud to be an equal opportunity workplace. We are committed to equal employment opportunity without unlawful regard to race, color, ancestry, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability, veteran status, or any other local legally protected characteristic. #LI-HYBRID

A Municipality is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior officials. This role involves managing calendars, coordinating projects, handling correspondence, and ensuring smooth office operations. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with with Google Suite.

H2O America is actively seeking talented, driven and effective applicants for the position of Executive Assistant (Shared Services) to join our dynamic team. We offer a challenging and rewarding work environment along with a competitive salary and an excellent benefits package. H2O America is the parent organization of the following subsidiary companies: San Jose Water, Connecticut Water, Maine Water, and Texas Water. We sustain life by delivering high-quality water and exceptional service while investing in the health and vitality of the communities we serve. The Executive Assistant, provides confidential executive level administrative support to Shared Services executive team members across H2O America including the Chief Information Officer, VP, Information Security Officer, and VP of Corporate Communications. The Executive Assistant thrives in a fast-paced environment, possesses excellent communication skills, and is detail-oriented. They will provide high-level administrative support by effectively managing complex schedules, coordinating communications and travel, as well as executive key administrative, clerical, and secretarial tasks to ensure operational excellence that aligns with the company's mission, vision, and values. Key Responsibilities * Provides executive support and performs technical and administrative duties in support of senior leadership. * Manages an active daily and long-term calendar including the scheduling of meetings, off-site events, and other necessary appointments. * Screens and prioritizes incoming communications to ensure timely responses and appropriate redirection. * Prepares documents and presentations, as well as maintains files and correspondence for relevant meetings. * Arranges complex and detailed travel plans, itineraries, and agendas as needed. * Collaborates on event planning and coordination of company-wide events. * Regularly collaborates with other members of H2O America Executive Support staff to coordinate key tasks that support senior leadership initiatives. * Builds positive relationships with internal staff, senior leaders, and relevant stakeholders. * Organizes and manages receipts and processes expense reports. * Executes timecard approvals/process, as needed. * Composes and prepares high-level and confidential correspondence. * Performs other duties or special projects as required or as assigned. * Travel as needed. Additional Core Responsibilities * Prepares agendas, takes meeting minutes, and ensures timely follow-up on action items. * Supports cross-functional initiatives by tracking timelines, deliverables, and stakeholder communications. * Maintains discretion and confidentiality in handling sensitive information, including HR, legal, and financial matters. * Utilizes internal systems (e.g., SharePoint, Teams, CoPilot, Workday) to manage workflows, documents, and approvals. * Coordinates office logistics such as supplies, equipment, and space planning in collaboration with Facilities or Operations. * Assists with onboarding vendors, assists with contracts, and liaises with Procurement or Legal as needed. * Works with vendors to schedule meetings for projects or specific processes (e.g., SOX walkthroughs, internal audit risk assessments). * Gathers and synthesizes information for executive briefings, board meetings, or external engagements. * Assists in coordinating communications and logistics during urgent or sensitive organizational matters. * Addresses accounts payable matters including research and coding of invoices. Additional Responsibilities: * Leads planning and execution of local office events such as service anniversaries, birthday celebrations, stakeholder visits, and other culture-building activities, including food ordering, setup/teardown, and vendor coordination. * Serves as the primary point of contact for local event logistics, ensuring seamless execution of recurring and ad hoc events at the site level. * Supports subsidiary-level hosting and hospitality, managing logistics for leadership visits including space preparation and catering. Location: This role may report out of any of our subsidiary locations, including: Connecticut Water: 93 W Main St. Clinton, CT 06413 Maine Water: 93 Industrial Park Rd. Saco, ME San Jose Water: 110 W. Taylor Street, San Jose, CA 95110 Texas Water: 1399 Sattler Rd, New Braunfels, TX 78132 Job Grade: SJW: 37S TWC: 37S CTWS: 7S Salary: SJW: $88,434.00 - 141,474.00 TX: $66,198 - $105,876 CTWS: $75,582 - $136,068 EEO Statement Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

Secretarial/Clerical/Executive Assistant EXECUTIVE ASSISTANT TO THE SUPERINTENDENT Located a half mile from the Atlantic Ocean and 15 minutes from Portland, RSU 23 is a 650-student, three-school district seeking an Executive Assistant to the Superintendent to join our central office team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The ideal candidate is a self-starter who works independently, takes initiative, and thrives in a fast-paced environment where adaptability and proactive problem-solving are essential. The Executive Assistant to the Superintendent will support the mission of RSU 23 schools and assist with tasks necessary for the efficient operations of the district. START DATE: Immediate, with consideration given to the selected candidate's transition timeline. BENEFITS: This position is an outstanding opportunity for a highly-motivated executive assistant to assume a pivotal role within our school district. Compensation for this role is competitive and the starting salary will be commensurate with candidate experience. Benefits include health, dental, vision, prescription drug coverage, long-term disability, and group life insurance. Paid time off benefits include vacation, sick and personal time, as well as holidays. This position is covered under the Maine Public Employees Retirement System. CERTIFICATION REQUIREMENTS: Bachelors degree and at least 3 years of related work experience Hold or be eligible for a State of Maine Criminal History Records Check EQUAL OPPORTUNITY EMPLOYER: RSU 23 is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, age, sex, sexual orientation, gender identity, physical/mental disability, religion, ancestry, national origin or place of birth, familial status, pregnancy, genetic information, marital/civil union status, citizenship status, veteran status, or political affiliation as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation. APPLICATION PROCEDURE: Apply Online Applications will be accepted until January 23, 2026. Qualified candidates will be contacted by phone. Contact Cynthia Potenza, RSU 23 Human Resources Manager, if you have any questions regarding the online application process at ************ x1925.

When you join the team at Unum, you become part of an organization committed to helping you thrive. Here, we work to provide the employee benefits and service solutions that enable employees at our client companies to thrive throughout life's moments. And this starts with ensuring that every one of our team members enjoys opportunities to succeed both professionally and personally. To enable this, we provide: Award-winning culture Inclusion and diversity as a priority Performance Based Incentive Plans Competitive benefits package that includes: Health, Vision, Dental, Short & Long-Term Disability Generous PTO (including paid time to volunteer!) Up to 9.5% 401(k) employer contribution Mental health support Career advancement opportunities Student loan repayment options Tuition reimbursement Flexible work environments *All the benefits listed above are subject to the terms of their individual Plans . And that's just the beginning… With 10,000 employees helping more than 39 million people worldwide, every role at Unum is meaningful and impacts the lives of our customers. Whether you're directly supporting a growing family, or developing online tools to help navigate a difficult loss, customers are counting on the combined talents of our entire team. Help us help others, and join Team Unum today! General Summary:Provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, proactively provide support and partnership to manager and performing routine administrative services for manager and staff. May also coordinate, train and mentor other administrative staff. Principal Duties and Responsibilities: Proactively manages their managers' time, travel, and expenses. Understands what is going on in the organization in order to anticipate needs. May also support the same for manager's direct reports. Act as liaison/represent manager with the Board, customers and others. Manages internal and external communications from and through the manager's office. Provide data and information in preparation for meetings and to keep manager apprised of business issues. May require assembling reports containing data from several sources as well as taking concepts and creating exhibits that include research and analysis for a variety of presentations to internal and external audiences. Manage special projects as assigned, could include: coordinating projects, status updates, coordinating communications, as well as SharePoint/database management. Partner with manager on preparation of annual budget planning and preparation with ongoing tracking and forecasting review, and research of issues/discrepancies. Reach out to appropriate individuals to gather information that explains variances and issues. Make recommendations for resolution of issues. May authorize payments for various expenses for department. Provides support to manager at performance management, compensation and talent planning. Manage confidential information and know when and what to provide to direct reports. Understand timeline and ensure the manager is well prepared. Serves as a resource for manager's direct reports to ensure resolution of issues and effective, efficient use of managers' time. This includes screening of phone calls, voicemail, correspondence, and other materials and requests directed to the manager's attention. Performs other duties as assigned. Job Specifications High school diploma or Associates/Bachelor's degree 6+ years of administrative assistant experience Demonstrates in-depth PC skills (Word, Excel, Power Point, and Outlook) and an overall aptitude for technology and internet research skills Excellent written/verbal communication skills and ability to clearly articulate information Ability to develop strong partnerships with all levels of internal management and staff, as well as outside customers and vendors Strong customer service skills that exhibit the highest ethical standards at all times Excellent organizational skills and ability to multi-task and handle conflicting/competing priorities with a strong attention to detail High level of interpersonal skills to handle sensitive and confidential situations with diplomacy and tact Strong presentation and analytical ability to gather data in an organized and efficient manner and produce reports or presentations Demonstrate strong judgment, problem solving and decision-making skills with the ability to juggle multiple and shifting priorities Demonstrated project management abilities #LI-LR1 #LI-Onsite ~IN1 Unum and Colonial Life are part of Unum Group, a Fortune 500 company and leading provider of employee benefits to companies worldwide. Headquartered in Chattanooga, TN, with international offices in Ireland, Poland and the UK, Unum also has significant operations in Portland, ME, and Baton Rouge, LA - plus over 35 US field offices. Colonial Life is headquartered in Columbia, SC, with over 40 field offices nationwide. Unum is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to a person's race, color, religion, national origin, age, genetic information, military status, gender, sexual orientation, gender identity or expression, disability, or protected veteran status. The base salary range for applicants for this position is listed below. Unless actual salary is indicated above in the job description, actual pay will be based on skill, geographical location and experience. $45,600.00-$86,200.00 Additionally, Unum offers a portfolio of benefits and rewards that are competitive and comprehensive including healthcare benefits (health, vision, dental), insurance benefits (short & long-term disability), performance-based incentive plans, paid time off, and a 401(k) retirement plan with an employer match up to 5% and an additional 4.5% contribution whether you contribute to the plan or not. All benefits are subject to the terms and conditions of individual Plans. Company: Unum

We are currently seeking a full time Administrative Assistant to join our accounting and finance team. This person will primarily be responsible for administrative tasks in support of the finance department and may be assigned other duties as needed. How you will make an impact as a Accounts Payable Administrator: Manage AP mailbox (print invoices, forward emails to AP staff for follow-up as needed) Pull backup for weekly check run for multiple companies Scan and file check packets, credit card backup, and other paperwork utilizing electronic document storage system Organize, alphabetize and file incoming invoices, by company, for entering by AP group Open and sort mail Reach out to vendors for W-9s and assist with 1099 process Mailing of weekly check run Skills you will need to be successful: 1+ year in an administrative role Ability to multi-task/be flexible in a fast-paced and quickly changing environment Must be self-motivated and extremely organized with high attention to detail Ability to meet deadlines and prioritize Excellent oral and written communication skills Experience with QuickBooks a plus About DEKA: One hour from the beach, Boston, and the mountains, the historic Amoskeag Millyard once housed the largest textile mills in the world. It is now home to DEKA Research & Development, where we are taking the same innovation and cutting-edge technology into the modern age. Behind DEKA's brick walls sits a team of professionals who strive to make a difference every day through thoughtful engineering, design, and manufacturing. Here at DEKA, some of the most innovative and life-changing products of our time are created, and new ideas are always welcome and explored.

IDEXX is seeking a highly organized, proactive, and professional Sr. Administrative Associate IV to support the Vice President of Global Corporate and Strategic Accounts and their team. This role offers the opportunity to collaborate with a dynamic group of administrative professionals in a fast-paced, team-oriented environment. The ideal candidate is tech-savvy and consistently stays one step ahead. You will enable your executive to operate efficiently and effectively by managing logistics, anticipating needs, and ensuring seamless day-to-day operations. This position will be based out of our Westbrook ME location. In the role of Senior Administrative Associate: Provide high-level administrative support to the Vice President Global Corporate and Strategic Accounts, and their team, with professionalism, discretion, and efficiency. Provide administrative support via calendar and meeting management, resolving scheduling conflicts, facilitating meeting logistics and technology, and preparing meeting agendas and materials. Coordinate domestic and international travel, prepare expense reports, and manage Concur submissions. Assist with presentation creation and will join key meetings when appropriate to stay ahead of deliverables and identify support opportunities. Manage projects of varying scope and complexity. Remain knowledgeable of business unit policies. Facilitate information flow among team members, answer questions and provide supply information as needed. Be a “go to” person for a dynamic, collaborative, and fast paced team globally. Work closely within a team of administrative professionals within VetSoft as well as throughout the organization. What You Need to Succeed: You will need to be a master multi-tasker with the ability to shift priorities easily and often. You will enjoy working in a fast-paced and dynamic work environment and take pride in checking items off your list. Exceptional communication skills with close attention to detail. Excellent customer service skills are imperative, starting with a can-do attitude with a focus on being positive, proactive, and providing solutions. Technical skills and knowledge of the Microsoft Office platform, as well as confidence in troubleshooting video conferencing or meeting room audio visual challenges, are strongly encouraged. Experience working in Smartsheet a plus but not required. You must demonstrate a high level of service and professionalism. You will be comfortable with ambiguity and confidence in making decisions in the moment when direction is limited. The ideal candidate will have three to five years of administrative or office experience in a corporate environment. Location: This position will be based out of our Westbrook, ME location. This will have a hybrid schedule with 2 days on site in Westbrook. Why IDEXX? We're proud of the work we do, because our work matters. An innovation leader in every industry we serve, we follow our Purpose and Guiding Principles to help pet owners worldwide keep their companion animals healthy and happy, to ensure safe drinking water for billions, and to help farmers protect livestock and poultry from diseases. We have customers in over 175 countries and a global workforce of over 10,000 talented people. So, what does that mean for you? We enrich the livelihoods of our employees with a positive and respectful work culture that embraces challenges and encourages learning and discovery. At IDEXX, you will be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement. Let's pursue what matters together. IDEXX values a diverse workforce and workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. IDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws. #LI-SUPPORT

Kickstart Your Career as a Temporary Admin Support in Portland, ME! - Urgently hiring Temporary Admin Support in Portland! Job Title: Temporary Admin Support Pay: $20 per hour Hours: Monday to Friday, 8:00 a.m. to 4:30 p.m. What You'll Do: As a Temporary Admin Support, you will be responsible for: Assisting with outbound calls and ensuring effective communication during patient screening for MRI appointments. Conducting data entry and maintaining accurate records to facilitate administrative processes. Performing scanning tasks and supporting light scheduling to enhance office efficiency. Demonstrating excellent organizational skills to multi-task effectively in a fast-paced environment. Collaborating with team members to foster a cooperative and productive work culture. What You'll Bring: The ideal candidate for this role will have: A High School Diploma or equivalent. 1-2 years of customer service experience, showcasing strong interpersonal skills. Strong organizational skills and attention to detail, particularly during screening calls. Previous office experience is preferred. The ability to work effectively as part of a team and thrive under pressure. Proof of vaccination as required by the client. Why Join Us in Portland? Flexible hours that promote work-life balance. Opportunities for career growth within a reputable organization. Supportive team culture that values collaboration and shares recognition. Enjoy affordable health and prescription coverage while on assignment through Bonney. Participate in our $$Referral Bonus Program$$ for additional earnings. Location & Schedule: This position is on-site in Portland, ME and offers a full-time schedule of Monday to Friday, 8:00 a.m. to 4:30 p.m. Ready to Take the Next Step? If you're ready to start a rewarding career as a Temporary Admin Support in Portland, apply today or contact our recruiting team to learn more. Don't wait, we're hiring now! #BSCP

Hammond Lumber Company, voted 2025's Best Places to Work in Maine, is seeking a Full-Time Cashier/Administrative Assistant for our Fairfield, Maine location. Administrative Assistant Job Responsibilities: Duties could include, but not are not limited to processing receivables and credit returns, filing, expediting, and cashier functions. Full Time Benefits Medical Insurance & Prescription Drug Plan Dental Insurance Flexible Spending Account Health Savings Account Employee Purchase Discount 401(k) Plan Discretionary Bonuses Paid Holidays Paid Time Off Volunteer Time Off Group Life and Accidental Death & Dismemberment Insurance Short Term Disability Insurance EAP and Work Life Plan Paid Parental Leave Employee Outings Employee Charge Accounts Mileage reimbursement for travel to other Hammond branch locations as needed Requirements Previous experience in an administrative role preferred Previous experience in customer service preferred Excellent telephone skills preferred Ability to travel to other Hammond branch locations for training as needed Ideal candidate must be self-motivated and able to handle multiple projects simultaneously in a fast-paced environment Salary Description Up to $45,000 annually

Salary: 20-25 ROLE: The Administrative Assistant shall be responsible for completing a variety of clerical and administrative tasks that mainly focus on the finances of the organization. This role works closely with the accountant and may receive work and direction from the Executive Director and the Administrative Director. RESPONSIBILITIES: Provide general administrative and clerical support Responsible for essential tasks relating to Accounts Payable and Accounts Receivable as directed by the Executive Director and in accordance with MPSs accounting policies and procedures Attend Finance Committee meetings and full Board meetings as assigned; take meeting minutes, as needed Maintain subsidiary accounts by verifying, allocating and posting transactions. Make bank deposits as needed Maintain, reconcile, and report on the petty cash fund Notify senior staff of any accounting errors Assist Executive Director and Administrative Director, as needed Maintain staff meeting minutes Assist colleagues with technology issues as necessary Order office supplies, printer toner and paper, maintenance supplies, and office technologies according to existing purchasing procedures as needed Represent MPS at community meetings and/or events as assigned Attend appropriate meetings and trainings as directed and required Maintain strict confidentiality of information Maintain safe and clean work areas Manage Member Suggestion Box Other job functions as assigned by the supervisor or Executive Director that are not specifically described in this job description QUALIFICATIONS: Possess a minimum of Associates degree from an accredited Institution of Higher Learning or its equivalent in relevant experience 2 years of work in the field equals 2 years of education Excellent computer skills, including proficiency with Microsoft Suite Previous experience with accounting software like Quickbooks and possess bookkeeping skills Ability to take accurate meeting minutes Familiarity with filing systems, and ability to file documents in their appropriate physical and electronic locations Effective oral and written communication skills Possesses knowledge, understanding, experience, and sensitivity to the issues facing individuals with mental health challenges Ability to model and practice peer support or willingness to receive training Ability to handle conflict, uncomfortable situations, and confidentiality with professionalism Ability to take initiative, be creative, flexible, and work independently and with a team PREFERRED SKILLS: Three (3) years of personal and/or professional experience working in a clearly related field, such as mental healthcare, residential care, substance recovery facilitation, community aid, etc. Intentional Peer Support (IPS) training, Wellness Recovery Action Plan (WRAP) training, and Whole Health Action Management (WHAM) training, or other peer support training ADDITIONAL NOTES: At Monadnock Peer Support, every staff member brings personal experience with mental health, and that shapes the support given to other peers. MPS offers non-clinical peer support for individuals in distress or moving forward after a mental health crisis. This role helps keep our space safe and welcoming so people can focus on healing and growth in their own way. MPS is committed to cultivating and preserving a culture of inclusion and connectedness. We can grow and learn better together with a diverse team of employees.

WinnCompanies is searching for a Part-Time Administrative Assistant to join our team at Franklin Village, a 132-unit residential community located in Derry, NH. In this role, you will provide support to designated department with daily administrative procedures and special projects. The ideal candidate will also handle front desk phones and in coming traffic of residents and perspective residents. Please note that pay range for this position is $25.00 per hour. This is a part-time position, which is not eligible for Winn benefits and will work up to 25 hours per week. The selected candidate will adhere to the following schedule: Monday through Friday, from 9:00 AM to 2:00 PM. Responsibilities: Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and assisting with overnight shipping. Support team members with accurate, timely expense reports and detailed travel arrangements. Handle mail distribution and assist with document preparation (scanning, emailing, copying, etc.) Manage building access, employee badges, and onboarding support for new team members (both in-office and remote). Obtain work orders from residents and documenting the work orders appropriately. Assist with department operations, including: creating department check requests, filing paid invoices, preparing organizational charts and presentations, booking meetings and setting up conference rooms. Greet visitors, answer phones, and make sure everyone who walks through our doors feels welcome. Complete special projects as needed. Requirements: Less than 1 year of relevant work experience. Basic familiarity with computer systems and web-based applications. Strong organizational and multitasking skills. Excellent written and verbal communication skills. Experience with travel coordination and expense reporting. A welcoming, can-do attitude and a professional presence. Preferred Qualifications: High school diploma or GED equivalent. Proficiency with Microsoft Office Suite (ex. Excel, Word, Outlook, PowerPoint, etc.).

We are excited about your interest in joining our fast-growing family. As you submit your application for the Administrative Assistant at our site, Franklin Village in Derry, NH. Pay: $25 per hour Schedule: Part Time | 9:00AM-2:00PM Monday- Friday Top-Notch Work Perks: Health and Wellness Benefits begin immediately Medical, Vision, and Dental Insurance Paid Time Off (Vacation, Sick and Personal) Paid Holidays & Paid Volunteer Day 401k with a 4% company match Recovery Ready Workplace (committed to supporting employees impacted by S.U.D) Responsibilities Cheerfully receive all telephone calls and warmly greet in-person visitors. Answer inquiries and provide rental information in an enthusiastic and professional manner. Schedule leasing appointments and convert prospect calls into property visits. Maintain a courteous and helpful attitude toward both current and potential residents. Assist current residents with general inquiries and requests. Direct resident concerns to the appropriate person for resolution. Organize and file all applicable reports, leases, and paperwork accurately. Prepare notices and tenant communications. Assist with the preparation and distribution of late notices to residents with delinquent accounts. Requirements Ability to prioritize tasks and follow directions effectively. Proficiency in Microsoft Word and Excel. Strong written and verbal communication skills, with innovative problem-solving abilities. Ability to work independently as well as collaboratively within a team. Highly organized, efficient, and detail-oriented with strong follow-through and accuracy. Ready, Set, Apply! If you are excited about the challenge of this position and welcome the opportunity to learn and grow, we want to hear from you! Please click "apply" today! We are committed to ensuring diversity in our workforce and candidates from diverse backgrounds are strongly encouraged to apply. We are an equal opportunity employer. Learn more at www.hmrproperties.com and Like us on Facebook www.facebook.com/housingmanagementresources.