Executive administrative assistant jobs in Beaumont, TX

Confidential | Executive Assistant to CEO (Dallas, TX) Onsite | Up to $100K base + OT + bonus State Thomas District We're partnering with a privately owned, globally recognized real estate firm to identify a high-caliber Executive Assistant to support the CEO of one of their key business lines. This is a newly created position offering the opportunity to work alongside a dynamic, down-to-earth leader who splits time between New York and Dallas. You'll also collaborate closely with the New York-based Executive Assistant. This is an onsite role, five days a week in the firm's Dallas office-ideal for someone who values visibility, collaboration, and being at the center of operations. The ideal candidate: You're proactive, resourceful, and thrive in a fast-paced, high-performance environment. You're known for your strong communication skills, exceptional organization, and ability to anticipate needs before they arise. Key Responsibilities: Provide seamless administrative support to the CEO Manage complex calendars and coordinate across multiple time zones Arrange domestic and international travel Process expense reports and liaise with Finance Assist with presentations and materials for meetings and events Coordinate client dinners, internal meetings, and team initiatives Serve as a trusted point of contact and maintain discretion with sensitive information Qualifications: 3+ years of EA experience supporting senior executives Proven experience in a corporate or fast-paced professional environment Bachelor's degree required Highly proficient in Microsoft Outlook, Word, Excel, and PowerPoint You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Schedule: Standard business hours with occasional after-hours support for critical events. An industry-leading provider of mission-critical communications is growing its corporate IT team and needs a Infrastructure Support Administrator who thrives on hands-on hardware support, secure device deployments, and cross-functional teamwork. In this role you will keep hundreds of employees connected and productive, supporting operations that span the globe while working from a close-knit office on Louisiana's Northshore. What's in It for You Have a clear effect on a program that links people and resources no matter where they are on the planet. Guidance from senior engineers plus opportunities to branch into server, network, or cloud specialties. Competitive compensation, full health benefits, and generous paid time off. A collaborative culture that values initiative, knowledge sharing, and continuous improvement. Key Responsibilities Image and roll out Windows 11 laptops and desktops with an enterprise deployment tool, guaranteeing consistent builds and minimal downtime. Be the first‑stop provider for on‑site equipment exchanges, troubleshooting, performance upgrades, and warranty‑covered fixes right at each employee's desk. Keep an eye on the overall journey of IT hardware, covering identification, periodic checks, and eventual retirement. Manage the installation, transfer, or refresh of desktops, meeting‑room gear, and ancillary devices whenever a workspace shift or technology upgrade occurs. Administer and secure user identities across Active Directory, Entra ID (Azure AD), Microsoft 365, and other SaaS platforms. Employ simple scripts to handle regular deployment, configuration, and reporting tasks, which in turn accelerates issue‑resolution times. Maintain clear documentation-runbooks, knowledge-base articles, and ticket updates-so issues remain fixed. Shield user information by generating profile snapshots and conducting selective data recoveries. Partner daily with end users and the cybersecurity team to keep systems aligned with evolving business and compliance needs. Deliver approachable, face‑to‑face assistance, turning the IT support zone into a pleasant, rapid‑response hub for any unexpected issues. Preferred Qualifications Experience supporting Windows‑based desktops and systems. Demonstrated mastery of Windows imaging, device onboarding, and managing endpoints through an MDM platform like Intune. Working knowledge of Azure AD / Entra ID provisioning, password resets, and group management. Adept at resolving technical glitches on a variety of platforms. Familiarity with Group Policy, PowerShell or a comparable scripting language, and a ticketing platform like Jira or ServiceNow. Delivers concise, helpful messages and keeps tasks on track with solid organizational habits. Relevant tech education or comparable on‑the‑job background. Ability to lift up to 30 lbs and remain at a workstation for extended periods; reasonable accommodations available. Ready to Elevate Global Connectivity? Submit your resume along with a brief description of a challenging imaging or automation project you have delivered. Qualified candidates will hear from our recruiting team within one week. About Blue Signal: Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at bit.ly/46Gs4yS

Sid Potts, Inc. is a private jeweler and diamond & estate broker based in Shreveport, Louisiana. The company was established in 1997 to offer a unique concept in the local fine jewelry business. Sid Potts, Inc. is known for its client-focused approach, casual atmosphere, creative process, and cost savings. The company values professional relationships that have been built throughout the years. Many opportunities to grow into higher level roles in the organization! Role Description This is a full-time ON-SITE ONLY role for an Administrative Assistant to the leadership team, with additional role supporting other departments and team members as assigned. Duties and Responsibilities: • Maintain calendars & schedules both in Outlook and manual calendars, setting and rescheduling meetings as required and making the President aware of any changes to his schedule • Maintain all tasks lists - updated and prioritized daily • Prepare repairs, purchase orders, special orders, and manage and maintain status of all • Maintain client data, files & portfolios • Prepare appraisals • Assist in showroom and around office as needed • Develop and maintain relationships with clients and vendors • Assist with any other general office duties, as required Qualifications Experience administrative assistance is preferred Proficient in Microsoft Office Suite Excellent phone etiquette and communication skills Dedicated and career oriented for this amazing opportunity Strong Work Ethic, dependable, on time and excellent attendance Professional, well-dressed, clean, polite and approachable Flexible with work schedules as required Strong organizational and multitasking abilities Highly reliable, efficient, and detail-oriented Ability to maintain confidentiality and exercise discretion Education/Certification/Screening • High school diploma or equivalent required; associate or bachelor's degree preferred • Background screening required Pay and Benefits • $18-$30/hour starting plus commission/bonus with potential to earn six figures • Healthcare (50% of employee cost paid by employer) • 401k eligible after 90 days with up to 3% of salary match • Accrued sick days - up to 5 per year • Accrued vacation days - up to 10 per year • Continuing Education Reimbursement based upon policy

Full Time or Part-Time Administrative Assistant Position An Operations Company in the College Station area is seeking an Administrative Assistant to add to their team. , you must have the following skills: o Must be proficient in QuickBooks, Excel & Word o Professional verbal and written communication o Customer service skills o Ability to multi-task o Time management skills o Clear criminal background o Verifiable job references o High school diploma or GED In this position you will be responsible for administrative and complex clerical work. These duties will include but not be limited to the creating and maintaining of Excel spreadsheets, compiling management and operation reports and preparation of memos, letters, and emails. Pay: D.O.E. High School Diploma or equivalent ; have reliable transportation; ability to lift and carry 25 lbs. Must be available a minimum of 30 hours a week; Monday - Friday, between the hours of 7:00 am and 5:00 pm

Allied seeks a Bilingual Administrative Assistant (English/Spanish) for its McGregor, Texas headquarters. This position is for an individual who has strong organizational skills, excellent welcome center/reception hospitality, and the ability to manage multiple administrative priorities with professionalism. This position directly supports our McGregor facility, the HR/Administration, the local EVP, and liaisons with other Allied campuses. Applicants with a great attitude, strong interpersonal skills and a zest for excellence and growth will thrive in this role. Allied Culture At Allied, we believe great service matters from the start and finish of everything we do. Going the distance for our clients begins with taking care of our team members. They are our most important asset. We invest in their continuous development, and recognize their contribution to our success. Great work starts with creating great work environments, promoting collaboration for a team dedicated to creating value worldwide. The Allied Team is highly resourceful, innovative, and competent with extensive experience. Our culture is open, accessible, adaptive and flexible, offering work-life balance, and empowering our people, because everyone's voice matters. We promote “we” over “me” and solutions oriented creative thinking. It's the Allied way. Responsibilities Welcome Center (Reception) Professionally greet visitors, guests and Allied team members utilizing exemplary hospitality skills. Monitor visitor entrances remotely when not physically present in the reception areas. Maintain visitor logs. Professionally answer incoming phone calls, providing the necessary information to callers or connecting callers to appropriate Allied team members. Able to be client centric and interact well with Allied team members, partners and potential clients. Incoming call volume can reach 15 per hour. Coordinate facility tour scheduling and the completion of related documentation. Provide information on safety requirements and distribute visitor/guest PPE (personal protective equipment) and tour aids. Maintain a welcoming and functioning office environment including associated areas. Administrative Duties Monitor office related supplies for ordering and restocking, including cleaning and paper supplies, printer and plotter supplies, snacks, beverages, etc. Works with the Facilities Coordinator on certain purchases. Order company related swag (mugs, hats, shirts, bags, bottles, pens, etc.) in coordination with other Allied offices and the marketing department. Maintain a clean, safe and organized work environment, including the lobby and reception areas, the cafe and training area, the upstairs conference rooms, and all public spaces. Organizes and directs janitorial resources. Update company events in calendars and company intranets, and schedule conference rooms for Allied team members. Inform staff of important information related to the office. Maintain information TVs and monitors for relevant information and messaging. Fulfill shipping and receiving requests for office related matters and collect mail and parcels from area boxes. Support in preparing travel arrangements ( including international travel) for Allied team members, partners and clients, utilizing company resources and programs. Support and Coordination Duties Assist office team members with general research, document management, compilation of data, preparation of reports and presentations, and other general office related items. Support, coordinate and actively participate in the planning and scheduling of McGregor based special events such as quarterly meetings, workshops, OMT meetings, and PR events, securing any needed resources, materials, equipment and food and beverage. Assist in HR related tasks, including onboarding events, company poll tabulations, maintenance of facility data, wellness programs and team development initiatives. Provide administrative support to the local EVP including strategy & development items and initiatives, Huddle and Allied University programs, scheduling appointments and events, and creative content support. Systems and Tools Proficiencies Utilize Allied's CRM system with increasing proficiency to manage information as part of handling phone calls and managing responsibilities. Utilize Google and Zoho office applications with increasing proficiency to administrative and support responsibilities. Utilize Allied's travel booking system with increasing proficiency to support travel itineraries. Respond to emails and messaging in a timely manner, and appropriately communicate messages and information to team members in different departments with conciseness and clarity. Manage confidential and sensitive information with discretion and integrity. Use appropriate professional judgment to keep abreast of any changes, issues, or concerns that may impact daily activities and/or schedules. Qualifications & Skills Bilingual in English/Spanish is required - working proficiency levels Prior experience as a receptionist or office administrative assistant First-rate organizational skills and detail-oriented Positive, professional demeanor with leadership potential Excellent interpersonal, communication and client service skills within and outside the organization Working knowledge of MS Office Applications, Google Suite Applications, and additional related software knowledge Strong spelling and grammar acumen Strong ability to manage a variety of tasks simultaneously Critical thinking, evaluation and analytical skills Talent and desire to work with high-pressure situations in fast paced environments Ability to work individually and in team environments Ability to thrive in a fast paced environment with a strong sense of urgency Bachelor's or Associates degree preferred - minimum high school diploma, certificate from college or technical school and willing to consider extensive experience over education where applicable. Allied is an equal opportunity employer. DFWP/EEOE

Job Description This is not your standard executive assistant position; you'll be entrusted with far more than just managing calendars and meetings. You will own critical projects, drive systems implementation, and orchestrate both business and personal priorities for our CEO, with total access and accountability for confidential and company-changing initiatives. If you need frequent direction or can't manage multiple large projects at once, this is not the job for you. The ideal candidate thinks and acts ahead of the curve-constantly anticipating needs, relentlessly pushing the CEO and organization toward real outcomes, and navigating ambiguity with skill and style. You're expected to operate as a strategic business partner, not merely an order taker. You will ruthlessly prioritize getting the right things done, embrace and implement new technology without hesitation, and handle complexity across multiple projects and spheres of the business-all from a front seat in an office where decisive action is valued above comfort zones. Average performers will find this role overwhelming. Only obsessive problem solvers, born leaders, and proactive fixers who thrive under pressure-and can back up their hunger with excellent organizational and communication skills-should apply. If you're ready to be an indispensable driver of progress rather than a passenger, this is the role for you! This role is an in-office position with a comprehensive benefits package. Compensation: $60,000 - $72,000 yearly Responsibilities: Organize incoming information such as phone calls, voicemail messages, emails, and memos and report details to an executive Make sure executive schedules including travel arrangements, itineraries, and team meetings, are organized and up-to-date Make sure basic bookkeeping duties are completed in a timely manner Execute other tasks as assigned by executives like picking up orders, arranging personal appointments, etc. Help prepare meetings and take detailed minutes Lead project management for major initiatives and ongoing priorities. Manage reporting and CRM data to keep leadership informed and on track. Implement new systems and processes across our organization. Experience with Monday.Com, Salesforce, and Notion is a plus. Own the CEO's schedule, communications, and critical confidential items. Oversee and coordinate multiple home operations for the CEO, ensuring seamless travel management. Anticipate needs, identify opportunities, and solve problems without waiting to be asked. Push the CEO toward personal and professional goals by keeping deadlines top of mind. Qualifications: Must have graduated high school or received an equivalent certificate of completion Comfortable meeting deadlines and handling confidential information Must be comfortable using Microsoft Office Excellent communication skills, time management skills, interpersonal skills, and organizational skills 2 or more years as an assistant, executive assistant, or in a position performing supportive duties About Company Reliant Companies began with a simple yet powerful belief: Real estate isn't just about land and bricks but about the people and dreams that inhabit these spaces. With this ethos, we have rapidly grown into a leading force in the industry, our name synonymous with trust, excellence, and 5-star service. We believe in the power of real estate to change lives, both for clients and the communities we develop. Our team members thrive in an atmosphere that is as fun as it is professional, where creativity is not just welcomed but celebrated. We are an organization where every day is an opportunity to work hard to innovate, inspire, and impact the world in meaningful ways. Be a part of Reliant Companies. Together, let's build more than just structures; let's build dreams, let's build futures, and let's build a legacy.

Title: Executive & Personal AssistantCompany: Palm Venture Studios Location: Austin, TX (Primarily in-person with some hybrid flexibility) Reports to: Co-Founder & Managing Partner In the early 2000s, researchers gave kindergartners, MBAs, architects, and CEOs 18 minutes to build a tower using 20 pieces of uncooked spaghetti, a yard of string, and some tape. When CEOs worked alone, they were average at this task but when they worked with their assistants, their performance improved by 40%. That delta captures the heart of this role: we're looking for a strategic, agile, orchestrator to create leverage for Daniela Plattner across her personal and professional responsibilities. In addition to competitive compensation, the successful candidate will gain unparalleled access to a dynamic world at the intersection of private equity, impact investing, building early-stage startups and community-along with deep exposure to the distinctive investment philosophy behind Palm's remarkable track record. ABOUT PALM VENTURES & PALM VENTURES STUDIOSPalm Ventures is a single family office investment firm managing capital for the Palmer family (Daniela's life and business partner), partnering with management teams across stages-from incubation to buyouts-to create long-term value and positive social impact. Palm Venture Studios, founded in 2019, focuses on early-stage incubations and startup turnarounds that improve human and planetary health. Palm's success stems from values-driven decisions, collaborative execution, and a sharp eye for hidden potential. With this approach, the firm has established a strong track record, including 18 exits, a 21x return on investment on a blended basis, and zero business failures. There are currently over 40 companies across Palm's fast-growing portfolio of mission-driven companies. POSITION SUMMARYThe Executive & Personal Assistant acts as an extension of Daniela by building and maintaining operating systems that turn dynamic strategic priorities into well-executed plans across both personal and professional domains. This role is ideal for an orchestrator-someone who makes complexity feel simple, follows through consistently, and ensures nothing falls through the cracks. Success requires delivering exceptional outcomes across time and relationship management, travel and logistics, and personal and household support, using a mix of personal execution, smart tools, trusted service providers, and internal collaboration as needed, and at a rigorous and responsive pace. The following high level and detailed outcomes illustrate what success looks like in this role:Executive Support & Coordination Daniela's calendar and inbox are managed with care, efficiency, and a forward-looking approach. All follow-ups and personal commitments are tracked and completed, with nothing overlooked. Daily schedules and logistics across professional and personal priorities are proactively managed and well-coordinated. Meetings, appointments, and multi-stakeholder events are organized seamlessly and run without a hitch. Strategic & Operational Structure Complex information is consistently distilled into clear, actionable, decision-ready formats. Workflow improvements and friction-reduction opportunities are regularly identified and implemented to enhance daily operations. Needs are anticipated and addressed proactively, often before they are explicitly expressed. Effective systems are in place to support time, task, and information management at a high level. Sound judgment and flexibility are applied seamlessly across intersecting personal and professional responsibilities. A calm, adaptable, and solutions-oriented approach is maintained, even in high-pressure, high-expectation environments. Personal & Household Support All domestic and international travel-including flights, accommodations, and itineraries-is seamlessly coordinated and executed. Personal logistics such as mail management, errands, and day-to-day tasks are handled efficiently to maximize overall productivity. Maintains strong relationships with personal vendors, service providers, and property managers across multiple residences, venture studios, and a social wellness club. Gifting, handwritten notes, and other thoughtful relationship touches are executed with care and consistency across their personal and professional networks. Events-from intimate dinners to milestone celebrations-are thoughtfully planned and smoothly executed. Special projects spanning personal and professional domains are led or supported to successful completion. Sensitive personal matters are handled with discretion, care, and absolute confidentiality. What Positions You For Success You can give 3 examples of times that you created order from ‘chaos,' taking dynamic needs and translating them into working, agile systems. Friends think of you as the person who can make anything happen. You quickly absorb strategic conversations-and move swiftly to bring them to life with precision and follow-through. 5-10 years of experience supporting senior executives, founders, or high-net-worth individuals in fast-paced, high-touch environments such as investment firms, startups, or family offices-ideally in roles that combine both personal and professional support. Strong track record managing calendars, logistics, and confidential communication with clarity and discretion. Strong written and verbal communication skills, with the ability to distill complex ideas and craft thoughtful correspondence, documentation, and reports. Experienced in blended EA/PA roles with the ability to move fluidly between professional and personal support. Exceptionally organized and resourceful, with a bias toward solutions and follow-through. Capable of supporting Daniela across key workstreams, including investment tracking, people operations, and marketing and communications. Proactive and observant, able to recognize patterns, prioritize effectively, and act independently. Emotionally steady and receptive to feedback, with the flexibility to pivot as priorities shift. Tech-savvy and thoughtful in selecting and implementing tools and systems that improve productivity and communication. Deeply trustworthy and attuned to relational dynamics, with strong instincts for privacy and discretion. Salary$125,000 - $150,000 DIVERSITY, EQUITY, AND INCLUSIONWe know that innovation thrives on teams where diverse points of view come together to solve hard problems. As such, we explicitly seek people that bring diverse life experiences, diverse educational backgrounds, diverse cultures, and diverse work experiences. Please be prepared to share with us how your perspective will bring something unique and valuable to our team.

Personal Assistant Work side-by-side the Executive in a Supportive, Family-Owned Office Why this company: Work within a company that's been in business for 100 years Join a team that is family-oriented, warm and welcoming Find your next home with a team that's tenured and well-respected! Located in a historic area of San Antonio Key Responsibilities: Partner with the Owner of the company with daily calendar management for both personal and business matters Run errands for the office as well as managing multiple tasks for the Executive's Home and Ranch properties Set the company and the owner up for success by helping to manage the Executive's finances to include expense reports and basic accounting functions Communicate with others within the business to ensure a smooth work day in and outside the office Qualifications: 10 years' experience as an Executive Assistant or Personal Assistant Has worked in a family business environment or has supported an owner previously Warm and Driven individual with a “how can I help” mindset Highly organized, intuitive, and flexible Proficient with MS Office, Excel, etc. Meet Your Recruiter Maddie Cantu| Direct: 210.807.5604| mcantu@deaconrecruiting.com

Job DescriptionSalary: About Us At Alonso & Alonso, we provide personalized attention and services that are tailored to meet the specific needs of each of our clients. We achieve this through client education, consistent updates, thorough assessment of each case, and customized legal strategies based on each client's circumstances. Job Summary The Executive Personal Assistant to the Chief Operating Officer (COO) is a highly trusted role responsible for managing the day-to-day professional and personal activities of the COO. This position requires exceptional organizational skills, proactive communication, discretion, and the ability to manage multiple projects simultaneously. The Executive Personal Assistant acts as a right-hand partner to the COO, ensuring efficiency across his business, personal, and brand-related engagements. Essential Responsibilities and Duties Manage the COOs professional and personal calendar, including scheduling meetings and medical appointments. Coordinate virtual and in-person meetings as requested. Provide reminders for meetings, appointments, or important deadlines. Take clear and actionable notes during meetings. Assist the COO on social media recording days (on-site support, coordination, etc.). Support initiatives related to Alonso & Alonso and the COOs personal brands. Communicate with individuals or teams managing personal brand content and operations. Maintain and update the COOs Real Estate Log, tracking relevant activity and updates. Monitor and track incoming and outgoing payments across the COOs business interests. Prepare and submit reimbursement documents when needed. Review, sort, and process physical mail addressed to the COO. Check and manage email communications on behalf of the COO, flagging and responding to items as necessary. Translate documents (Spanish English) as requested. Provide daily task support and general assistance with both business and personal matters. Required Qualifications 2+ years of experience in executive-level administrative support or personal assistant roles. High degree of discretion, confidentiality, and emotional intelligence. Strong organizational, multitasking, and time-management skills. Excellent written and verbal communication in both English and Spanish. Proficiency with Microsoft Office, Google Suite, and calendar/email tools. Tech-savvy and comfortable navigating social media environments and basic content processes. Strong attention to detail and ability to track multiple projects at once. Trustworthy and dependable, with a proactive attitude and problem-solving mindset. Preferred Qualifications Bilingual in Spanish and English. Experience supporting executives with personal brand or content creation activities. Comfortable working in a hybrid or flexible environment. Key Performance Indicators Accuracy and timeliness in scheduling and follow-through. Responsiveness to communications and requests. Effective coordination with brand and business teams. Confidentiality and professionalism in all interactions. Clear documentation and organization of financial and logistical records. Work Environment In-office role based in San Antonio, TX with occasional off-site support or flexible scheduling based on COOs activities. Fast-paced, dynamic environment requiring adaptability and initiative. May involve handling confidential personal and business-related matters. Benefits 401(k) Dental insurance Health insurance Paid time off Vision insurance Mental health support Continuing education allowance Application Process You may apply to our career page: ******************************************** Physical Demands: The employee is regularly required to stand, walk, and use their hands to perform tasks. Some lifting of files (up to 10 pounds) may be necessary. Equal Opportunity Employment Statement Alonso & Alonso attorneys at law is an equal opportunity employer and is committed to building a diverse and inclusive organization. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, age, or any other protected characteristic.

Salary Range: Salary commensurate with experience and qualifications About SMU SMU's more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University's small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs. SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies. SMU is data driven, and its powerful supercomputing ecosystem - paired with entrepreneurial drive - creates an unrivaled environment for the University to deliver research excellence. Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU's relationship with Dallas - the dynamic center of one of the nation's fastest-growing regions - offers unique learning, research, social and career opportunities that provide a launch pad for global impact. SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry. About the Position: This role is an on-campus, in-person position. The Executive Assistant and Dedman College Scholar (DCS) Coordinator provides high-level administrative and programmatic support to the Dean and Assistant Dean of Recruitment of Dedman College at SMU. This role manages complex calendars, coordinates travel, assists with event planning, and serves as the primary point of contact for both internal and external inquiries. This position supports the Dedman College Scholars Program, including scholar recruitment, interviews, communications, and event logistics. The role also provides administrative support to the Dallas Institute of Humanities and Culture, the SMU debate program, and the Dean's Suite, ensuring smooth day-to-day operations while delivering meaningful programming for high-achieving students. Essential Functions: * Exec & Admin Support: Manage the Asst Dean's calendar, scheduling meetings, prioritizing requests, and coordinating logistics. Act as first point of contact for Dedman College programs, assisting visitors, managing the general inbox and phone line, and addressing walk-in inquiries. Travel Reconciliation, light administrative support to the Dallas Institute and the SMU debate program. * Admissions and Event Management: Support administrative processes for DCS and alumni events, campus visits, and other recruiting and outreach initiatives. Assist with mailings, communications, and logistics for prospective and current students. Oversee recruiting expenses and ensure accurate tracking and approvals. Assist the Assistant Dean and Dean with operational and logistical tasks as needed. * Event Management & Support: Collaborate with the Dedman College Undergraduate Recruiting team to plan and execute on-campus and in-person events with focus on operational and administrative tasks. Prepare materials, manage registration, and troubleshoot as needed. * Cross-Office Collaboration & Administrative Management: Work with operational partners within Dedman College and across SMU to ensure seamless logistics. Serve as backup for the Dean's Suite Admin regarding Time Access approvals for student workers. Provide ongoing administrative support for the Dallas Institute and SMU debate program, including processing POs and payment requests. * Perform additional tasks/duties as assigned to support the Dean's Office and Dedman College initiatives. * Occasional evening/weekend hours are required. Education and Experience: A Bachelor's degree is required. A minimum of three (3) years of experience is required. Professional work experience required in environments where organization, details, verbal and written communication, and customer service were key to success. Knowledge, Skills and Abilities: Candidate must demonstrate excellent verbal, written, and interpersonal communication skills to engage effectively in a diverse community. A strong customer service orientation, flexibility, and the ability to adapt quickly to changing priorities are essential. Candidate must also possess strong written communication skills, with the ability to convey information clearly and concisely in written form and maintain a high level of attention to detail in grammar, spelling, and data accuracy. Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills. Candidate must demonstrate high proficiency with Microsoft Office, particularly Outlook, Word, and Excel, as well as a working knowledge of Canva. Strong technical aptitude and the ability to quickly learn new software are essential. Candidate familiarity with PeopleSoft and CRM systems such as Slate is preferred. Candidate must submit cover letter and resume (pdf format) for full consideration. Physical and Environmental Demands: * Sit for long periods of time * Bend, stand * Reach above shoulders * Handle objects (dexterity) * Carry/lift over 25-50 lbs. Deadline to Apply: Priority consideration may be given to submissions received by November 24, 2025. This position is open until filled. Candidate must submit cover letter and resume (pdf format) for full consideration. EEO Statement SMU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. Benefits: SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution. SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.

Get ready to buckle up and meet the powerhouse that's revolutionizing the Oil & Gas industry - ROGII! We're a dynamic team of tech enthusiasts who are not afraid to take risks and bring innovation to the forefront with our comprehensive software solutions. Here at ROGII, we're all about optimizing well operations and streamlining workflows for clients all over the world. And we've been smashing that goal out of the park with products that have been adopted by over 350 clients worldwide! But hey, we're not your average team. We're made up of ROGII Stars - creative, out-of-the-box thinkers who are always developing and improving our products with our users in mind, and you can find us all around the world. With each new day, we're pushing the boundaries of what's possible in our industry and having a blast while we do it. Now, here's your chance to join our team and help us continue being the unparalleled leader in our field. Join the revolution and let us help you lead the digital transformation for the Oil & Gas industry. We're seeking our next ROGII Star who can help us scale towards that goal. Let's ROGII and lead the digital transformation for the Oil & Gas industry together! Are you ready to embrace the future with us? About the Role Job Type: Full-time We are seeking a highly organized and dynamic individual to join our team as an Executive/Personal Assistant. In this role, you will provide comprehensive administrative support to our executive leadership while also managing personal tasks to ensure seamless day-to-day operations. Responsibilities: Executive Support: Calendar Management: Efficiently organize and manage schedules, appointments, and meetings for executives. Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, and transportation. Communication: Facilitate effective communication by managing emails, calls, and other correspondence on behalf of executives. Document Preparation: Draft, edit, and proofread documents, presentations, and reports as needed. Meeting Support: Prepare meeting agendas, attend meetings, and take accurate minutes as required. Personal Assistance: Personal Calendar: Coordinate personal appointments, family events, and social engagements. Errands and Tasks: Manage personal errands, including shopping, deliveries, and other ad-hoc tasks. Home Office Organization: Oversee organization and maintenance of personal and home-related documents. Administrative Support: Office Management: Maintain a well-organized office environment, including inventory management and ordering supplies. Expense Management: Track and reconcile expenses for both professional and personal activities. Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality. Requirements: Previous experience as an Executive Assistant or Personal Assistant is preferred. Ability to manage multiple tasks and priorities with a high level of efficiency. Valid drivers license and a clean driving record. Strong written and verbal communication skills. Proficient in Microsoft Office Suite and other relevant office software. Capable of adapting to changing priorities and handling unexpected situations with poise. Demonstrated ability to handle confidential information with utmost discretion. At ROGII, we value diversity and are committed to creating an inclusive environment for all employees. We offer a competitive salary, comprehensive benefits package, and opportunities for professional growth and development. If you are passionate about accounting and want to be part of a dynamic team that is revolutionizing the Oil & Gas industry, we encourage you to apply for this exciting opportunity.

Denton Community Focus Location: Denton, TX Full-Time | In-Person | High Visibility | High Impact We're looking for a highly organized, socially confident individual to serve as the right hand to the CEO of a multi-brand automotive group with a major presence in Denton. This is more than an assistant role-it's part personal assistant, part chief-of-staff, and part community ambassador. About the Role: The ideal candidate already calls Denton home and knows the community well-someone who can represent the business with local leaders, coordinate employee events, and make sure the CEO's world runs seamlessly. What You'll Do: • Manage calendars, appointments, travel, and daily priorities for the CEO • Plan and execute employee events, celebrations, and team-building activities • Act as a connector with Denton community leaders, organizations, and local events • Support marketing and community outreach initiatives • Anticipate needs, streamline operations, and ensure follow-through on key tasks Who You Are: • Based in Denton (or nearby) and well-connected in the community • Polished, personable, and comfortable engaging with executives, employees, and civic leaders • A proactive self-starter who thrives in a fast-paced environment • Strong organizational and planning skills, with creative problem-solving abilities • Experience in sales, marketing, event planning, or public relations is a plus Why This Role? • A unique opportunity to grow alongside a respected local business • A role you can shape around your strengths-limitless growth potential • Competitive compensation, benefits, and direct access to top leadership • A chance to help build a brand that's deeply tied to Denton's community and values. If you live in Denton and love being at the center of people, events, and ideas, we'd love to talk. Apply today!

Executive Personal Assistant to President, Thriving Innovative Educational Non-Profit, Dallas, Texas The President of an innovative and creative educational non-profit is looking for an Executive Personal Assistant to support him and be a “true” right hand collaborator on many projects and initiatives. The ideal candidate has a creative mindset to think outside the box and try to come up with solutions-a true problem-solver. The ideal candidate also has at least 5 years experience working alongside a very busy executive and knows how to deal with key donors, internal and external stakeholders as well as public figures with “high touch” diplomacy. About the job: ● Manage the Presidents' complex calendar, prioritizing and understanding shifting priorities, personal and professional. ● Manage travel arrangements with detailed itineraries personal and professional. ● Create and update presentations for meetings. Prioritize emails; craft emails and correspondence on his behalf ● Help prepare President for Board of Directors meetings ● Prepare President for donor meetings including any collateral materials and research; Plan dinners/events. ● Manage information flow with his direct reports Ad hoc projects; personal errands Base Salary, Comprehensive Health Benefits About You: A minimum of 5 years of experience as an Executive Personal Assistant supporting a busy high- level executive ¨ Bachelor's Degree ¨ Strong interpersonal skills to interface with donors, internal stakeholders, external stakeholders and public figures with “high touch” diplomacy ¨ Want to be a trusted confident to the President and handle confidential information with discretion ¨ Very detail oriented with the ability to change gears quickly ¨ Excellent Microsoft Office Suite skills, very tech savvy ¨ Excellent written and verbal communication skills ¨ A creative thinker who thrives on finding solutions to problems; high intellectual bandwidth ¨ Engaging, warm, energetic and polished who will thrive on taking as much off the President's plate so he can focus on the success of the organization. ¨

Provides a wide variety of administrative and staff support services to a department. The Assistant to CEO works at the direction of the reporting supervisor to complete projects and generally coordinate the daily functions of the department as they relate to the reporting supervisor. Performs advanced, diversified secretarial and administrative duties requiring broad and comprehensive knowledge of the organization's policies and practices. Responsibilities Document and Data Management Types memorandums, policies, meeting minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other documents and correspondence as appropriate. Proofs materials for errors and ensures layout is in keeping with hospital style. Maintains department and hospital manuals, typing and collating all revisions, and distributing revisions that are pertinent. Coordinates meetings by preparing meeting agenda and notifies members of meeting in a timely and professional manner. May attend meetings, record meeting minutes and coordinate meeting and agenda materials. May maintain appointment and events calendar for reporting supervisor. Inputs and retrieves data utilizing knowledge of various computer software packages. Inventories and orders all office supplies regularly. Provides professional and confidential administrative support by creating letters, itineraries, memoranda, minutes, and reports from written copy. Proofs materials for errors and ensures that page layout is consistent with hospital style in order to promote the hospital's professional image. Efficiently inputs and retrieves data using various computer systems in order to provide accurate, and high quality information for needed records and reports. Filing and Organization Coordinates meetings by preparing meeting agenda and notifies members of meeting in a timely and professional manner. May attend meetings, record meeting minutes and coordinate meeting and agenda materials. May maintain appointment and events calendar for reporting supervisor. Maintains accurate and efficient filing systems and ensures that file systems are neat and well-organized. Files documents, compiles new files, and transcribes data while ensuring the integrity and confidentiality of all file system information. Sorts mail, ensuring that urgent correspondence and time-dated material is prioritized. Coordinates meetings by preparing meeting agenda and notifies members of meeting in a timely and professional manner. May attend meetings, record meeting minutes and coordinate meeting and agenda materials. Maymaintain appointment and events calendar for senior management team members. Telephone and Scheduling Management Answers telephones, routes callers, takes messages and provides routine information to callers. Provides back-up telephone coverage for other support staff, routing calls appropriately or taking clear messages. Provides courteous assistance, guidance, and direction to departmental visitors, ascertains the nature of visitor business, and directs individuals to various locations in the department and hospital when appropriate. Performs high quality professional administrative services by answering telephones, prioritizing and directing calls, scheduling meetings, and making special arrangements (e.g., travel, special events) and ordering supplies as needed. Provides back-up telephone coverage for other support staff, routing calls appropriately or taking clear messages. May act as an office manager by efficiently performing billing and scheduling duties, resolving problems, and aiding in project development and coordination. Other Duties As Assigned Performs other duties as assigned or requested. Provides courteous assistance, guidance, and direction to departmental visitors, ascertains the nature of visitor business, and directs individuals to various locations in the department and hospital when appropriate. Resolves customer complaints and offers assistance regarding questions concerning policies and procedures. Qualifications Experience - 4 years secretarial experience Education - High school or equivalent Basic college courses

Job DescriptionWe are seeking a highly organized and proactive Executive/Personal Assistant in Highland Village, TX to directly support a CEO across their portfolio of 5-6 businesses. This dynamic role requires someone who thrives in a fast-paced environment, is comfortable juggling multiple priorities, and takes pride in being the go-to person who keeps everything running smoothly. You'll manage day-to-day operations, coordinate complex calendars, and serve as the gatekeeper for all events and commitments. Proficiency in Google Workspace is essential, as is a willingness to handle everything from event planning and light accounting to running errands and stocking supplies. No task is too small-this role is for someone who's all in and ready to make a big impact.Requirements: Minimum 2+ years as an Executive Assistant or Personal Assistant role Proficiency in Google Workspace CRM software experience is a plus Hours: Monday - Friday 9:00 AM-5:00 PM, must have open availability in evenings and weekends as needed for events and some travel etc.Benefits: 10 days PTO and 6 paid holidays Opportunity for bonuses Professional growth Compensation: $50,000 - $60,000 Annually For immediate consideration, apply now!DG651390822 #ZR

The Executive Assistant to the CEO & President will provide high-level administrative and analytical support in a dynamic, fast-paced food manufacturing environment. This role requires a highly engaged, detail-oriented, and proactive professional who is passionate about food and thrives in a collaborative environment. In addition to administrative support, the successful candidate will leverage advanced data analysis and reporting skills to provide insights that support executive decision-making and process improvement. Strong proficiency with Mac products and platforms is essential. Must be willing to adapt to executive priorities and comfortable working in a role that requires flexibility and responsiveness. Essential Job Duties and Responsibilities • Provide direct administrative and operational support to the CEO & President, including calendar management, correspondence, travel coordination, and meeting preparation. • Develop, analyze, and interpret data to create meaningful reports and presentations for executive decision-making. • Track KPIs and performance metrics across departments; present findings and recommend improvements. • Support process improvement initiatives by identifying inefficiencies and proposing solutions. • Manage sensitive information with the utmost confidentiality and discretion. • Coordinate cross-functional communications to ensure alignment with company goals and priorities. • Draft, edit, and proofread reports, policies, and executive-level communications. • Anticipate the needs of the CEO & President, proactively addressing potential issues before they arise. • Assist in special projects, business reviews, and strategic planning sessions. • Ensure smooth operations in a fast-paced, deadline-driven environment. Education and Experience • Bachelor's degree in Business Administration, Food Science, or related field preferred. • 5+ years of experience supporting C-level executives; food manufacturing industry experience highly desirable. Skills and Abilities • Advanced proficiency in Microsoft Office Suite and Excel (data analysis, pivot tables, dashboards), plus strong experience with Mac products and platforms. • Solid grasp of manufacturing operations, regulations, and industry best practices. • Exceptional organizational, multitasking, and prioritization skills. • Excellent written and verbal communication abilities, with strong report-writing skills. • Proven track record of process improvement and project management. • Highly engaged and able to thrive in a collaborative, fast-paced environment. • High level of professionalism, discretion, and integrity. Working Environment and Physical Demands While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit; use hands to finger, handle, and feel; reach with hands and arms; and type. The role is primarily office-based (sedentary) but also requires walking around campus, standing, lifting supplies, bending, stooping, and occasional climbing or balancing. The employee may also be required to stoop, kneel, crouch, or crawl. As part of job responsibilities, the employee will be required to taste and smell food products, which may contain food allergens. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee may be exposed to a noisy environment with varying temperatures from hot to cold. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. To apply: Send cover letter and resume to ***********************

Job Description About Us: We are a fast-growing immigration law firm in San Antonio. We work as a team; we love our clients and pride ourselves in our dedication to helping families stay together About the Role: Alonso & Alonso Attorneys at Law is looking for a talented and dynamic Personal Assistant to the CEO. The successful Personal Assistant in this role will be one that is passionate about proactively smoothing out the edges of a CEOs day-to-day life, optimizing his productivity and, his ability to contribute his best strengths to the firm. The Personal Assistant to the CEO will be supremely organized, excellent at prioritizing tasks and getting things done while building and maintaining warm professional relationships with everyone. This person will thrive in a fast-paced, dynamic, fun growth environment - they will always be two steps ahead of what needs to get done and will solve problems and add value at every turn. Our CEOs life is beautifully blended between the law firm and his family. Must be bilingual in English and Spanish and have strong organizational and detail-oriented skills. Must be willing and able to travel domestically and internationally as necessary. Responsibilities: Manage Incoming and Outgoing Communication The personal assistant will make and receive phone calls, send emails, write letters, and post social media updates on behalf of the CEO and keep him updated. Taking notes during meetings. Oversee Scheduling and Calendar Appointments Make sure the CEOs daily schedule is tightly organized. Will schedule all appointments as necessary such as doctor appointments, client appointments, lunch appointments, etc... The personal assistant will send appointment reminders to make sure the CEO is on time and ensure he is not double booked. Event Planning and Coordination Coordinating logistics for a variety of scenarios such as travel, community events, parties, family vacations, children's school events, court events, marketing events, and work events. The Personal Assistant may also be asked to execute any personal and business events or to run errands for the CEO. Candidate Requirements: Prior experience as a personal assistant preferred Proficiency in Microsoft Office, including Word and Excel as well as Google Docs Strong time management skills Ability to handle sensitive information with a high level of confidentiality Must be a self-starter willing to take on projects and see them through to completion Possess excellent written and verbal communication skills Must be a team player with strong interpersonal skills Solid ability to multitask in a fast-paced environment Detailed oriented, organized, and proactive Flexible, comfortable working long hours if needed, available to work some weekends, evenings, and may include some domestic/international travel Valid US Passport required Nice to Have: Bachelors Degree in Business, HR, Education Project management, team lead, or assistant manager experience Salary range: $35,000.00 to $50,000.00 a year commensurate to experience Benefits: 401(k) Dental insurance Health insurance Paid time off Referral program Vision insurance Schedule: Monday to Friday Weekend availability Experience: Supervision: 2 years (Preferred) Microsoft Office: 3 years (Preferred) Language: Spanish (Required)

Executive Assistant to the President Reports To: President Position Type: Full-Time Description: The St. John Paul II Foundation is a national Catholic apostolate proclaiming the Good News about life and family through education and formation. We accomplish our mission through three hallmark initiatives - Together in Holiness, Converging Roads, Clergy Initiatives. The Executive Assistant to the President will be responsible for planning the Splendor of Truth Gala and assisting the President in the management of a portfolio of major donors and fulfilling the other duties of overseeing the organization. Foundation's Philosophy of Philanthropy: We believe that prospective and current donors are persons who deserve to be treated as persons. We emphasize the importance of cultivation, an apostolate of friendship, and “becoming an expert in the humanity” of the donor. Cultivation and extending invitations to prospective donors requires boldness, patience, and persistence. It is essential that development activities encourage, rather than discourage, care for the soul, growth in faith, and deepening of family and professional life of the donor. In addition, the Executive Assistant agrees to teach, advocate, encourage, counsel, and witness in keeping with the beliefs and practices of the Catholic faith and teachings. Major Duties: Act as an extension of the Office of the President. Manage both business and personal schedules of the President by coordinating and organizing meetings, appointments, events, and travel arrangements with an ability to anticipate competing demands in order to prioritize tasks based on importance and urgency. Proactively gather documents for meetings, prepare presentations, and organize reports. Sit in on meetings and take minutes, if requested. Work closely with Chief of Staff to maximize the President's travel plans by arranging meeting logistics and planning social events with current and prospective donors in the destination city and ensuring that the President has a detailed travel agenda and any supporting documents prior to departure. Assist President in communication and action steps to ensure prospects and donors move regularly through the donor management cycle by prioritizing emails and phone calls, drafting correspondence, and responding on behalf of the President. Proactively coordinate and set up meetings, meals, drinks, or coffees with donors and “Friends of the Foundation”. With the guidance of the President, maintain a communication schedule and ongoing stewardship notes for current donors. Plan and oversee all aspects of the Splendor of Truth Gala (i.e. coordinating details, securing event committee, and organizing volunteers and staff, etc.). Plan, coordinate, and execute special events for the Office of the President, including post-event follow-up. Familiarize yourself with the President's fundraising portfolio; update and maintain the President's portfolio of donor records within the database and giving charts throughout the year. Attend and represent Foundation at social and other external events. Serve on-site at local conferences and attend other miscellaneous philanthropy meetings or events. Maintain strict confidentiality with all matters. Contribute to the professional environment and Catholic culture of the Foundation. Participate in staff meetings and other projects connected with the Foundation and perform other duties as assigned by the President. Qualifications: Associate's or Bachelor's degree or relevant experience in Business or Office Administration Proficiency in Microsoft Office Suite and Google Suite Strong organizational and project management skills, as well as excellent attention to detail Excellent written and verbal communication skills Strong Candidates will: Manifest a passion for the Church's teaching on the Gospel of the Family and the Gospel of Life. Demonstrate an ability to manage several high-level projects simultaneously and with great attention to detail. Exhibit an ability to independently move projects forward, prioritize tasks, and meet various deadlines across multiple projects. Maintain a high level of professionalism in working with Church officials, staff, partners, and benefactors. Possess knowledge of how to implement and execute a successful marketing strategy. This position is located in the Greater Houston area and requires the candidate to work in-office. The ideal candidate will be in the area or willing to relocate. Compensation is commensurate with education and experience.

Institutional MissionNelson University exists to equip students spiritually, academically, professionally, and cross-culturally for their God-given careers and callings. The Executive Assistant provides high-level administrative support to the President and the Office of the President, including receptionist, clerical and project-based duties, planning and executing key events, and hosting guests, donors, and Board members at the discretion of the president. This role projects a professional, positive and gracious image through face-to-face, phone and written interaction as the first point of contact for the Office of the President, while also serving as a strategic partner in supporting the President's visible leadership and institutional priorities. This position reports to the University President and works closely with administration. Responsibilities· Strategically manage the calendar for the President by scheduling appointments, meetings, activities, and securing travel arrangements, as needed. · Keep the President organized and aware of calendar responsibilities and upcoming events, including his speaking and writing calendar, providing prompts and reminders, as needed.· Work to support the success of the President in day-to-day operations by assessing requests for his time through the lens of strategic alignment and recommend appointments for optimal impact. For example, requests that are the responsibility of other university personnel should be directed to the appropriate office in accordance with organizational structure.· Perform general clerical duties, maintaining an effective electronic/digital and paper filing system and other organizational systems as required in the Office of the President, including maintaining office supply inventory and ordering supplies as needed.· Coordinate data and record minutes for President's Cabinet, Board of Regents, and other meetings as assigned, appropriately filing and managing confidential information with discretion and integrity.· Demonstrate an attitude that reflects customer service, warmth, and professionalism in greeting guests, answering phones, and responding to constituent questions.· Employ efficient work procedures to ensure smooth office operation for receiving visitors, screening incoming telephone calls & email, and distributing incoming postal/campus mail.· Serve as liaison to key constituencies, such as Cabinet, Board of Regents, major donors, influential alumni, and community/civic leaders, as requested, maintaining accurate contact information.· Assist the President in serving the needs of the Board of Regents by tracking follow-up action items and ensuring timely, professional communication between the President and members.· Prepare correspondence, administrative memoranda and reports for the Office of the President. · Proof all literature that will go out under the President's name, including welcome letters, public statements, direct mail and articles for publication, including assisting in planning and developing regular articles associated with Advancement publications (Alumni, Advancement, Marketing).· Work with other departments as needed to carry out projects and events involving the President, including but not limited to Convocation, Homecoming, Employee Christmas Dinner, Spring Fellowship/Awards Ceremony, and Commencement. · Serve as a behind-the-scenes partner in campus-wide strategic initiatives, academic ceremonies and student life events-supporting the President's visible engagement with the university community.· Responsible for coordinating University events that relate directly to the President's Office, including but not limited to, the Annual Board/Employee Dinner and Board of Regents meetings, which may include facility requests, hotel accommodations for guests, docket preparation, catering, and arrangement for event setup/teardown.· Serve as a model of professionalism and mentor to other executive/senior level administrative assistants, working to build and maintain a collegial working environment and relationships among the executive/senior level administrative assistants.· Track, manage and process financial items related to travel reimbursements, credit card reconciliation and other financial matters for the President's Office in alignment with Nelson financial systems and guidelines.· Assist the President in maintaining each semester's chapel schedule, serving as point person for guest speakers associated with President's Chapels and responsible for securing hotel accommodations, facilitating honorarium requests, VIP parking, and hosting/assisting as needed.· Prepare PowerPoint presentations and other materials for the President's speaking duties.· Serve as resource to President's spouse related to fundraising, hospitality and Presidential travel.· Schedule and oversee Student Work-Studies (if any are assigned to the Office of the President).· Knowledgeably field questions concerning various areas of the University, providing answers either directly or effectively forwarding to the appropriate person or department.· Monitor website pages assigned to the Office of the President to ensure information is accurate.· Identify newsworthy accomplishments (awards, achievements) and milestones (births, marriages, etc.) within the Nelson community for individualized congratulatory letters from the President, as well as distributing President's List certificates each semester.· Perform other related duties as assigned by the President Qualifications• Commitment to Nelson University's mission, values, and identity.• Active attendance in Assemblies of God church and commitment to the AG's doctrinal views.• Bachelor's degree highly valued.• 3 years of experience in executive administrative level support, office administration, or project management required, preferably in higher education.• Proficient keyboard skills (40-60 WPM/90% accuracy)• Proficient in Microsoft 365 (Outlook, Word, Excel, PPT, Teams, OneDrive), Adobe Acrobat, and able to quickly adapt to new technologies.• Exceptional office management, organizational, and professional written and oral communication skills, with strong proofreading ability and knowledge of grammar, syntax and spelling.• Self-motivated and able to work alone or with a team• Customer service oriented, including excellent interpersonal skills and professional demeanor with internal and external publics.• Capacity to successfully manage multiple tasks and meet deadlines in the face of continual interruptions.• Ability to be flexible to changing conditions, pivoting to address urgent requests and proactively resolving issues before they escalate.• Ability to maintain confidentiality and handle sensitive information with the highest level of professionalism, discretion, and trust. How to Apply: Complete the fields to the right of this screen under “Apply here”. These fields contain intake information. After clicking submit application, you will be taken to the Nelson Employment Application where you will be asked to list references and previous employment positions. Incomplete applications will not be considered. Questions regarding this position may be directed to the Human Resources Office at *************************. Your resume may be included when submitting the application to the Human Resources Office. Nelson University (formerly Southwestern Assemblies of God University) is a vibrant, private Christian university located just 30 minutes south of the Dallas/Fort Worth Metroplex in Waxahachie. Founded in 1927, the university now offers over 70 associate, bachelor's, master's, and doctoral degrees, available on campus and online. As an evangelical Christian institution rooted in Biblical truth, Nelson University fosters a Spirit-empowered community where faculty, staff, and students are encouraged to live out their faith with purpose and integrity. We are passionate about equipping our team members to make a meaningful impact in both personal and professional spheres, embodying values that inspire and transform. Company website: **************