Executive Administrative Assistant Jobs in Bensenville, IL

Non Profit Executive & Personal Assistant sought for a busy non-profit CEO headquartered in Chicago, Illinois. Candidates must be able to meet deadlines in a “high touch, high volume” environment where details and accuracy are paramount. Must be comfortable using the entire Microsoft Office suite, type 65-85 wpm, enjoy multi-tasking, have excellent administrative, file management skills, and phone skills and possess great judgement. Knowledge of Filemaker Pro is also a plus. Must also be experienced with calendar management, use of Outlook notices and Zoom conference calls/meetings. Previous experience booking travel arrangements without the assistance of a travel agent required. Prior project management experience also a plus. Ethics, maturity and ability to handle confidential information with integrity required. Salary and Benefits Salary is commensurate with experience and qualifications. The HistoryMakers also offers a competitive benefits package that includes 403(b), PTO, health, vision and dental insurance, tuition reimbursement and school loan repayment assistance. The HistoryMakers The HistoryMakers, the nation's largest African American video oral history archive(************************** is a one-of-a-kind collection, housed permanently at the Library of Congress. Its website (************************** accessed by millions worldwide, is sited in Wikipedia and used as a “go to” reference tool. Its digital archive(******************************* user name: *************************; password: THMDemo) has been licensed by colleges, universities, K-12 schools and public libraries for use by faculty, students and patrons and is growing in popularity in the wake of COVID19 and the focus on online learning. Within the next few years, The HistoryMakers will become the digital repository for the Black experience: providing much needed content, role models, success pathways and frameworks for a 21st century citizenry that has become increasingly less tolerant, divisive and economically and educationally disparate.

About the Company Callan Associates is one of the nation's leading Boutique Retained Senior Executive Search Consulting Firms. Founded in 1982 with a mission to deliver high-quality, personalized executive recruiting services, Callan Associates has established itself as a trusted partner to a select group of corporate clients. Based in Oakbrook, IL, the firm adeptly serves globally diversified, large public companies and privately held entities, including Private Equity firms. The array of services offered includes Senior Level Searches, Board of Directors Services, and Executive Assessments, encompassing CEO Succession planning and strategic mapping. About the Role Callan Associates seeks an experienced, dynamic, and impactful professional to fill the Executive Assistant role. This pivotal position is designed to assist the Managing Partners in a variety of capacities: Managing their schedules Coordinating client and candidate activities Preparing reports and documentation Handling communication from both internal and external sources Executing multiple complex and diverse special projects as directed Responsibilities The Executive Assistant will provide comprehensive administrative support to the partners, ensuring smooth and efficient operations. Key responsibilities include: Client Correspondence and Communication: Facilitate effective communication between clients and the firm, managing emails, phone calls, and written correspondence with professionalism. Candidate and Client Schedule Coordination: Organize and manage schedules for candidates and clients, ensuring all meetings and appointments are synchronized and conflicts are avoided. Document and Report Preparation: Prepare and edit documents, reports, and presentations, ensuring accuracy and adherence to the firm's standards. Travel Planning and Support: Arrange travel plans, including booking flights, accommodations, and transportation, and providing travel itineraries and support as needed. Execution of Search-Related Activities: Assist with activities related to search assignments, including conducting research, preparing materials, and coordinating with relevant parties. Schedule Management Using Integrated Outlook Calendars: Maintain and manage integrated Outlook calendars for partners, ensuring optimal time management and appointment scheduling. Maintaining Content Within Support Systems: Update and manage content within support systems such as SharePoint and tracking databases, ensuring information is current and accessible. Client and Candidate Research: Conduct research on clients and candidates, gathering and analyzing information to support decision-making and strategy. Qualifications The ideal candidate for the Executive Assistant position will be resourceful, action-oriented, and thrive in a small team environment. To be successful in this role, the candidate should possess the following qualifications: Experience: A minimum of eight years of experience as an Executive Assistant, including support of C-Suite executives. Experience in Professional Services firms is highly desired. Communication Skills: Strong communicator with the ability to create reports and write business correspondence. Clear and concise communication via email, memoranda, phone calls, and face-to-face interactions is essential. Proactivity and Problem-Solving: Ability to anticipate needs, solve problems independently, and think strategically. The candidate should be able to resolve conflicts respectfully and thoughtfully. Work Habits: Efficient work habits with the ability to be self-directed, proactive, and manage multiple tasks throughout the day. Ownership and Responsibility: Ability to take ownership by actively managing and prioritizing tasks, ensuring timely and accurate completion. Interpersonal Skills: A team player with strong interpersonal skills, capable of interacting effectively with staff, partners, and clients in a timely manner. Organization and Detail Orientation: Superior follow-up skills, incredibly well-organized, and detail-oriented. Technical Proficiency: Proficient with MS Office Suite, particularly Outlook, Word, Excel, and PowerPoint. Strong internet research experience and aptitude with current technology and apps. Adaptability: Ability to learn new skills and adapt to new projects as the firm continues to grow.

My client is a prestigious global firm seeking a highly organized and proactive Administrative Assistant to provide critical support to their CIO. This role is ideal for someone who thrives in a fast-paced, dynamic environment and enjoys taking initiative to support high-level executives and ensure smooth operations within the department. As a key member of the team, you will play a crucial role in managing complex administrative tasks, coordinating logistics for important meetings and events, and handling confidential matters with discretion. This is an exceptional opportunity for an individual who thrives in a collaborative environment and enjoys managing a diverse range of administrative responsibilities. If you are a self-starter with a passion for supporting senior leadership in a high-impact department, we would love to hear from you. Key Responsibilities: Manage the CIO's calendar, coordinate travel arrangements, prepare correspondence, and assist with expense reports and confidential record-keeping. Prepare materials for CIO and IT director meetings, assist with agenda creation, ensure smooth meeting logistics, follow up on action items, and collaborate with facilitators to finalize meeting minutes. Manage requisitions, process invoices through the firm's procurement system, and help maintain accurate departmental records, including organizational charts and email distribution lists. Act as a primary point of contact for internal departments and external vendors/clients, including senior leadership such as the Executive Director and Chief Financial Officer. Proofread and edit documents for accuracy, grammar, and clarity, ensuring high-quality materials are presented to senior stakeholders. Assist with office moves, facility requests, and any IT-related equipment needs for meetings or department events. Work closely with other administrative assistants to support the broader team and collaborate on non-recurring and ongoing projects, demonstrating flexibility and initiative. Skills & Qualifications: Bachelor's degree preferred Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) Minimum 5 years of experience providing administrative support to executives in a fast-paced environment Strong initiative, excellent attention to detail, and the ability to manage multiple high-priority tasks with competing deadlines Exceptional interpersonal and communication skills, with the ability to work effectively with all levels of staff and management Ability to maintain discretion and confidentiality in handling sensitive information Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* We look forward to working with you. Beacon Hill. Employing the Future (TM)

A leading law firm in Chicago is seeking an experienced Executive Assistant to provide comprehensive administrative and executive support to one of its distinguished Partners. This is an exciting opportunity for a proactive, detail-oriented professional to join a prestigious organization and play a pivotal role in ensuring seamless daily operations for a high-performing legal executive. This role offers a competitive salary of up to $85-95k, commensurate with experience. Key Responsibilities of the Executive Assistant: Coordinate and maintain Partner's schedule, including meetings, and travel arrangements. Draft, proofread, and finalize correspondence, legal documents, and presentations with a high degree of accuracy and professionalism. Serve as a point of contact for clients, managing inquiries and ensuring exceptional service. Prepare agendas, materials, and meeting minutes, ensuring the Partner is well-prepared for all engagements. Organize and maintain legal files, ensuring compliance with confidentiality standards and firm policies. Handle expense reports, vendor invoices, and billing support. Perform other tasks as needed, including research assistance, event coordination, and special projects. Qualifications of the Executive Assistant: Minimum of 5 years as an Executive Assistant, preferably in a law firm or professional services environment. Bachelor's degree. Exceptional organizational and time-management abilities. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Familiarity with legal billing software is a plus. P-17

We have an immediate need for a dynamic and resourceful Administrative Assistant to support the C-Suite of an investment firm located in downtown Chicago. The ideal candidate will have at least 2+ years of administrative experience and exposure to C-level executives in a mid-sized firm. Responsibilities include managing calendars, handling complex travel arrangements, organizing and submitting expenses, and assisting in coordinating events and meetings. Our team values daily collaboration in the office with in-office presence Monday through Friday. This fast-paced and exciting position is with a company renowned for prioritizing employee well-being and offering excellent work/life balance. RESPONSIBILITIES: Greet guests, answer phones and respond to executive level correspondence Calendar support, prioritize inquiries and requests while troubleshooting last minute changes and keeping things running smoothly Managing complex travel logistics (domestic and international) and keeping up with last minute changes Organize and submit complex expense reports through Concur Handle a variety of administrative tasks including drafting correspondence and thank you letters, entering/updating information in databases, and answering phone calls as needed Schedule, plan, and organize company events such advisor board meetings and annual investor meetings QUALIFICATIONS: Bachelor's degree required Stability in previous positions 2+ years administrative support experience with prior exposure interacting with C- level Executives (financial industry preferred) Knowledge of MS Office Suite, including MS Outlook, Word, Excel, PowerPoint Ability to work collaboratively with the Executive support team, Executive Leadership team, and the broader corporate teams Maintain a positive attitude and can work in a fast-paced environment while juggling multiple tasks and demands Exhibit excellent written and verbal skills Must be available to start within 2 weeks and work in the office Monday- Friday COMPENSATION: $70,000 -$80,000, with a discretionary bonus, comprehensive benefit plan, 401k and superior working conditions with a great work/life balance.

**This opportunity is located in Daytona Beach, FL and a comprehensive relocation package is offered ** Reporting to the Global CFO, the Senior Executive Assistant is responsible for the administration and organization of the CFO's office, judging priorities and anticipating needs of the CFO, while balancing several initiatives including calendar appointments, travel schedules board presentations, speeches, internal projects, and regular engagement with investors and analysts. Who We Are: Brown & Brown, Inc. is a growing global insurance brokerage firm delivering risk management solutions and services since 1939. Our unique culture is built on honestly, integrity, innovation and discipline and defines who we are and how we treat our customers, teammates and the communities we serve. We think of ourselves as a team, so we have teammates---not employees. We prioritize health, family and business---in that order. We embrace and celebrate diversity, always striving to be an inclusive place where you have the power to be yourself. Traded on the New York Stock Exchange as BRO, Brown & Brown is a big company that doesn't act like one. Who We Are Looking For: We are looking for passionate team players who believe in working hard and having fun in a collaborative environment. Our team is customer-focused and values the importance of strong relationships, professionalism and trust. We embrace solutions-oriented big thinkers who are committed to results and aren't afraid to take risks. We are driven to set goals high and aim even higher. Primary Responsibilities The right teammate will need to be highly organized and have proven ability to manage multiple activities/projects at one time. Proven ability to manage a complex and fluid calendar of internal and external meetings. Understand the global implications of the financial arm of the organization. Significant, demonstrated ability to manage projects to successful conclusion, while managing multiple initiatives. Understand our decentralized sales and service culture and our different views of customers/risks. The right individual will value the challenge of bringing together different information from different groups while keeping the CFO's office on priorities. The individual will understand the importance of education both internal and external. She/he will be well connected to the administrative function, to continue to be educated on new tools, processes, models that will help the CFO's office function effectively and efficiently. The right teammate will bring diversity of thought to the CFO's office. She/he will make us better by being willing to speak up but also willing to play on the team. The successful candidate will have a bias toward action. She/he will understand that the goal is progress in some areas, but perfection when it comes to reports and presentations. She/he will be critical in thought to understand when an idea is not working and pivot. The right teammate will believe in personal development and the development of others. It will be necessary to grow in the role, take on challenges that stretch outside of his/her own comfort zone and be ready for growth challenges and changes at Brown & Brown. Bachelor's degree in business, economics, finance, communications or related field. Advanced degree a plus. High degree of conceptual skills as it relates to business and success of time/attention for each initiative in the CFO's office. Must master the learning curve quickly to become cognizant of the differences in priorities. Must be willing to work under pressure and demonstrate excellent decision-making skills. Excellent oral and written communication skills, internally, external and with board of directors. Knowledge of global travel and priorities of scheduling. The ability to influence change and continuous improvement in keeping up with a constantly growing and changing environment. Ability to naturally partner across the company, including the ability to educate, influence, persuade and negotiate between departments. Excellence in PowerPoint, Excel, Word and Microsoft 365. Maturity of judgement in anticipating needs, priorities of CFO and the CFO's office as related to the enterprise. Minimum of 10 years' experience in executive administration with a senior officer of a corporation. Strong relationship and team-building skills with the ability to prioritize and manage multiple, impactful projects. Respects a high level of confidentiality.

Join a dynamic and prestigious professional services firm, where you'll take on an important role in supporting a high-performing team while keeping daily operations on track. You'll handle complex calendar management, coordinate important meetings, oversee travel arrangements, and act as a bridge between executives and key stakeholders. You'll draft professional correspondence, refine reports, and create compelling presentations. This is more than just a job-it's an opportunity to grow your career within a highly respected organization. Sharpen your skills, make an impact, and enjoy a range of impressive perks! Responsibilities Oversee and coordinate complex schedules, including meetings, appointments, and travel arrangements. Act as the primary point of contact between the executive administrative team and internal/external stakeholders, managing and prioritizing communication effectively. Organize and prepare meeting materials including agendas, presentations, and minutes. Manage detailed travel itineraries and accommodations, ensuring smooth logistics for domestic and international trips. Draft, proofread, and edit correspondence, reports, and presentations with accuracy and professionalism. Handle expense reporting, budgeting, and reimbursement processes promptly. Assist in the planning of special projects, ensuring deadlines are met and objectives are achieved. Provide personal support on an as-needed basis. Maintain a well-organized office environment, including ordering supplies, managing files, and ensuring the proper functioning of office equipment. Requirements Bachelor's degree required with 3+ years of experience. Highly self-motivated and directed Solid analytical and communication skills Strong attention to detail and excellent organizational skills Ability to effectively multi-task, prioritize, and execute tasks in a high-pressure environment Experience working in a team-oriented, collaborative environment Strong technology skills (intermediate Microsoft Excel and PowerPoint skills preferred) #117678 The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.

Lead Advisor is a third party consulting and search firm specializing in wealth management. This role is for one of our clients in Chicago. To view other open roles, visit jobs.lead-advsisor.com The Executive Assistant will provide comprehensive support to the office of the Managing Partner by handling both personal and business tasks as they arise. Working closely with the Executive Business Partner, this role will prioritize tasks, ensure effective communication, and manage urgent requests, even if they occur outside of regular working hours, in a collaborative manner. Key Responsibilities Administrative Duties - Run and send Field Management Information (FMI) reports every Monday, Wednesday, and Friday. - Update daily and weekly recruiting reports. - Book and coordinate personal and business travel, including lodging. - Plan and execute three major firm-wide events or contests annually. - Plan and execute leadership retreats, including grocery preparation. - Manage the Managing Partner's calendar and schedule meetings on their behalf. - Anticipate the daily needs of the Managing Partner, such as arranging meals, adjusting meetings, and coordinating travel. - Handle logistics, coordination, agenda, and minutes for monthly management meetings and CORE 4 days, including ordering meals and requesting agenda items. - Monitor and manage the Managing Partner's email, sending emails on their behalf as necessary. - Book transportation through the designated driver. - Schedule and reschedule doctor appointments (e.g., dental, vision, dermatology). - Coordinate large group one-off meetings and group travel arrangements for client trips and club events. - Maintain an up-to-date beliefs document for the Managing Partner. - Register the Managing Partner for various conferences (Regional, Annual Meeting, Affinity Summit). - Process expense reports for the Managing Partner and Executive Business Partner - Fill out incentive and education logs for incentive trips. - Acknowledge Staff Birthdays: Track and organize birthday acknowledgements for staff members. - Recognize FR Anniversaries: Maintain records and facilitate acknowledgements for Financial Representative (FR) anniversaries. Personal Assistance - Ensure the Managing Partner has proper nourishment and hydration throughout the day. - Manage operations at the lake house, including organizing cleaning, winterizing, and landscaping. - Coordinate the YoungLife Golf outing, managing attendee communications and sponsorship requests. - Create and organize holiday cards and mailing lists for business and personal contacts. - Make dinner reservations upon request. - Manage subscriptions, including setup and cancellations. - Inquire about and manage loyalty points with Marriott and Hilton. - Send gifts on behalf of the Managing Partner and their spouse. Operational Support - Prepare and send recruiting reports. - Handle various projects as assigned. Minimum Job Requirements - Highly organized and detail oriented. - Excellent written communication skills. - Ability to manage multiple tasks efficiently and prioritize effectively. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Previous experience as an administrative assistant or in a similar role is preferred. - Strong interpersonal skills and the ability to work both independently and as part of a team. Location: 4x a week in Chicago office Salary: 80-85k

Please note we are only considering candidates who live within the city limits of Chicago due to regular administrative errands required. Additionally, we are only looking for candidates who have explicit experience being an Executive Assistant for a C-suite executive.* **Direct Applications Only-- No Recruiters** Are you an Executive Assistant with experience supporting C-Suite level executives in a remote environment? We are looking for a talented career Executive Assistant, with experience directly supporting executives, to provide high-level support to the active traveling CEO of Yetter Tax and her team. This fast-paced company with 50-75 active clients and a key focus on sales tax education is dynamic and experiencing growth. This is an incredible opportunity to make a major impact while using your natural strengths in building and maintaining effective relationships, creating win-win outcomes, and delivering results. Our virtual team operates from home offices throughout the US and enjoys face-to-face team building activities a few times a year. For someone who is a self-starter and enjoys getting a wide range of things done, this could be an ideal position and place to continue to learn! We are seeking an executive assistant who is looking for this kind of unique opportunity to make a difference for our clients, our company, and their own career. Our clients' industries vary and include e-commerce, publishing, environmental services, software/computer services, professional services, manufacturing, and construction. Our projects include nexus studies, sales tax risk and liability analyses, voluntary disclosures, registrations, audit defense, research, planning, tax technology implementations and supporting fast growing e-commerce businesses with almost all their sales tax needs. What don't we do? Recurring Compliance! For that work we partner with other providers to ensure our clients are well supported, automate their compliance process, or train them. Our Purpose: We demystify the complexities of sales tax to empower individuals and companies to understand and manage their risks and responsibilities. We educate, consult, and advocate to shine a light on the importance of sales tax compliance in business health and to elevate the profile, influence, and value of sales tax professionals. We are committed to social justice and equity, respecting the differences and similarities of all. Our Values & Culture: We are dedicated to fostering a culture that values expertise, integrity, curiosity, growth, devotion, well-being, respect, and kindness. Our team not only embodies these values but also actively integrates them into every aspect of our organization. We believe in a positive work-life balance, cohesive team building and support, and individual growth through service, continuous learning, and continued education. At YETTER Tax, our values are more than just words; they are the principles that drive our success, empower our team, and guide our growth. Purpose of Role: The Executive Assistant will report directly to the CEO and support all aspects of her daily work, provide high-level support to the extended team, and contribute to the overall efficiency of the organization. The Executive Assistant serves as a point of contact and liaison to the internal team, external clients, and partners, and oversees diverse responsibilities and special projects. This role will require someone who communicates clearly, succinctly, and directly while being resourceful and proactive in anticipating needs. This is an exempt position. Directly support the CEO in all aspects of her daily work. Provide high level support to the extended Team. Anticipate, filter and attend to the CEO's day-to-day functions so that the executive can focus on high level strategic functions. Read, research, collect, and analyze information as needed, in advance. Be responsive to emails/texts/phone calls, with some contact outside normal business hours. Manage event planning for Sales Tax Institute in person courses including facility contracts, travel and logistics. Handle all business matters with discretion, confidentiality, and good judgment Build understanding of the company services and product offerings. Essential Job Responsibilities (approximate % of time): 30% Email and Project Coordination: Manage the CEO's email by reading, organizing, prioritizing and alerting the CEO of urgent issues. Respond to critical emails on the CEO's behalf. Coordinate projects and needs with Project Manager. 25% Calendar Management and Meeting Coordination: Schedule and manage the CEO's calendar, addressing complex scheduling issues including appointments, meetings, training, speaking engagements, and travel (domestic). Assist in the logistics and execution of internal and external meetings and events with support from the team, including preparing and distributing meeting agendas and materials. Attend internal meetings, take minutes, and distribute Optimize meetings and events of varying complexity 25% Communications and Special Projects: Draft and prepare the CEO's correspondence for internal announcements, meetings, and external partners. Organize staff meetings and Sales Tax Institute training events, including facility arrangements and contracts. Handle administrative tasks such as printing, faxing, mail/overnight packages, copying, and filing. Prepare, reconcile, and submit expense reports. Maintain paper and electronic/database system and implement ways to improve current systems. Manage the Executive and company's contacts. Other additional and/or alternative duties as assigned from time to time, including support to other team members. 10% Liaison and Administrative Support: Act as a point of contact between the CEO, internal team, clients, and partners while representing the company in a professional matter. Responding to inquiries, taking messages, and determining priority of matters of attention while triaging, handling, and/or redirecting matters appropriately and ensuring proper follow up Collect mail, make deposits, and coordinate mail processing with team from West Loop Chicago mailbox. 10% Coordinate travel arrangements: Identify travel plans Make and confirm detailed travel arrangements Prepare detailed travel itineraries Address and resolve travel changes and conflicts Required Qualifications: Education: Bachelor's degree required Experience: 7-10 years of experience as an Executive Assistant supporting C-level executives; experience supporting a team in Financial Services or Technology; experience working in a remote company. Integrity and Professionalism: Ability to maintain a high level of integrity, professionalism, and maturity in all situations, handling complex and sensitive information with confidence. Optimism/Positivity: Possess optimism and positivity during favorable and challenging times. Relationship Builder and Service Excellence: Strong ability to build and maintain effective relationships, creating win-win outcomes, while consistently meeting and exceeding the expectations of the CEO, the team, clients, and partners. Communication: Exceptional ability to communicate clearly, succinctly, and directly with individuals at all levels; exceptional writing, editing, and proofreading skills. Resourceful, Initiative-Taker with a Drive for Results: A self-starter who takes initiative, is resourceful, and consistently meets and exceeds expectations with a strong focus on results. Business Sense/Problem-Solving/Decision Making: Strong business sense and sound judgement; resourcefulness; ability to problem solve, prioritize, and make decisions independently. Organizational and Time Management Skills: Strong organizational skills with the ability to multitask, prioritize effectively, and manage time to meet deadlines while maintaining attention to detail. Adaptability, Flexibility, and Composure Under Pressure: Ability to stay calm, focused, and flexible in high-pressure situations, embracing change and thinking outside the box to support evolving business needs. Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and familiarity with financial and banking software. Analytical/Attention to Detail/Accuracy: Strong analytical ability; excellent attention to detail; commitment to accuracy. Valid driver's license and access to a vehicle; ability to lift 10-to-30-pound boxes. Benefits: This 100% fully remote (within the US) position includes a comprehensive benefits program including health care, 401K including matching and profit sharing, Paid Time Off, personal “Me” day, holidays, a floating holiday, paid community service time, flexible work schedule, employee wellbeing support, professional development and memberships and service opportunities to make a difference in the world is offered to all full-time employees. Reimbursement for mileage and monthly internet allowance are provided. Business equipment including a computer, monitor, printer and cell phone is provided.

About the job North Lawndale Employment Network is a comprehensive workforce development agency on Chicago's West Side dedicated to advancing the economic outcomes of the community's residents through innovative employment initiatives, including our social enterprises. In August 2021, North Lawndale Employment Network transitioned to a new campus which features a premier community café for residents and stakeholders. North Lawndale Employment Network seeks an experienced Executive Administrator to provide high-level administrative support to the CEO/ President, and our Executive Leadership team. The successful Executive Administrator will demonstrate a high level of organizational and interpersonal skills, as well as thrive in a fast-paced environment, be highly proactive, extremely organized, and diplomatic yet assertive in with others. Responsibilities include: Provide high-level administrative support and assistance to the CEO/ President and other assigned leadership staff. Manage and execute all administrative tasks such as corresponding to emails, scheduling meetings with both internal and external parties. Update and maintain sudden changes to calendar/ meetings and re-evaluate priorities. Calendar management of scheduled meetings and events with time sensitivity and prioritization Prompt and support the CEO in preparation for and in follow-up to meetings, engagements, and commitments. Support the planning and execution of Board of Trustees meetings and related functions by assembling and distributing board meeting materials, meeting minutes, all while handling meeting logistics, including updating and maintaining board related records. Act as the primary point of contact for CEO, screening calls, handling inquiries, and responding to emails, as well as other forms of communication. Manage personal social media postings regarding company -wide events and promotions. Draft, proofread, and/or process correspondence, reports, and other materials in support of the CEO. Operate in a high level of confidentiality as it relates to high-level financial, personnel, and personal matters. Demonstrated ability to evaluate information and requests, and re-direct as appropriate. Organize, coordinate, and execute all internal and external meetings from local organizations and local leaders; including set-up of meeting space, coordinating food and beverage needs and ensuring all technology requests are met according to the client's specifications. Accurately record meeting minutes while displaying discretion of sensitive information. Deliver timely reminders to CEO/President concerning meetings, deadlines, and other commitments. Consistently monitor email and other communications to ensure that all scheduling is coordinated, logistics confirmed, and appropriate parties informed. Maintain and organize paper and electronic receipts; provide calendar reporting, expense reporting, and travel expense reports. Provide weekly task updates. Qualifications: 5+ years in an executive administrative support role. Ability to be assertive with a confident approach to prompt and track the work of a busy executive. Approach tasks proactively and with a high degree of accuracy and discretion, while handling multiple priorities and meeting deadlines with frequent interruptions. A desire to embrace and align with the organization's core values and mission and develop a broad knowledge and understanding of the organization's operations to assist the CEO. Strong verbal and written communication skills and highly organized with the ability to multi-task and manage competing priorities. Attention to detail. Excellent time management skills with a proven ability to meet deadlines. Strong working knowledge of Microsoft Office Suite, especially SharePoint and Microsoft Editor. Experience in board meeting minutes. Benefits: Comprehensive benefits package includes: Medical, vision, and dental plans Paid Time Off (PTO) Paid Holidays (many Federal Holidays) Hybrid work schedule 401K participation, day one of employment Life Insurance North Lawndale Employment Network is an Equal Opportunity Employer. The salary for this position is $60,000

ScoutLab represents a privately held full-service logistics company that is in the midst of a hyper growth phase. This industry-leading firm provides TL and LTL transportation to 49 states, has a global reach, and over 1 million square feet of warehouse space spread across 6 facilities throughout the United States offering direct -to-consumer fulfillment services. About the company This 625 - employee, privately funded firm does over $20M in yearly revenue and has been in business for over 25 years. They just broke ground on a new $65M Headquarters and are seeking an Executive Assistant to the COO. The Company is an asset-based freight forwarder with over 500 tractor - trailers and 6 strategically located warehouses across the country - 1M sq ft and growing. With a commitment to excellence, they offer a comprehensive range of transportation services tailored to meet the unique needs of their clients. From freight forwarding and warehousing to supply chain management, their experienced team leverages cutting-edge technology and industry expertise to deliver seamless, cost-effective solutions. At The Company, they pride themselves on their dedication to customer satisfaction and the ability to drive success through innovative logistics strategies. Whether it is fulfillment & Distribution, Truckload/LTL/TL, or E-commerce order fulfillment, The Company is the industry leader. About the role Executive Assistant to the COO, hybrid role. Must live in the Chicagoland area. $50k+ base salary, generous bonus structure, full benefits, and paid time off round out the pay package. MUST have 2-3 years of Executive Assistant experience, C-level assistance experience is preferred. Excellent writing and communication skills are required. Experience with social media and project management move you to the top of the list. Proficient in Word, Excel, PowerPoint, email and calendars. Official Job Description Reporting directly to the COO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison for the COO to all senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Key Responsibilities Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company. Sustain a daily calendar of meetings and events. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. Arrange travel and accommodations for executives. Prepare expense reports. Excellent communication and time management skills; proven ability to meet deadlines. Ability to function well in a high-paced environment; performs additional duties as assigned by executives. Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with Manage the Executive's contacts Assist in preparing and managing presentations and decks. Be responsive to emails/texts/phone calls, with contact outside normal business hours Welcome the Executive's guests by greeting them, in person or on the phone; answering or directing inquiries. Use discretion, confidentiality, and good judgment to handle C-Level matters. Represent the company and the Executive in a positive light through great follow-through skills and sound judgment. Qualifications Bachelor's degree preferred. 2-3+ years of related experience required in working in an executive assistant role supporting C-Level executives. Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) Ability to communicate effectively and professionally. Flexible hours as dictated by the needs of business for projects and meetings. Experience with social media management and emerging media.

Responsibilities: Assist two Business President's with calendar management, travel, and expense reports. Assist with coordinating reservations for both personal and business travel, including transportation and accommodations. Log all invitations and contributions to be reviewed during the weekly scheduling meeting. Order lunch and set up conference rooms for meetings as needed. Register, greet, and escort guests as needed. Maintain business and personal contact lists, including confidential personal data. Order personal and business items as directed. Prepare reports as directed. Provide backup support to the CEO when needed. Required Skills/Abilities: Strong written and verbal communication skills. Highly organized with meticulous attention to detail. Strong time management skills. The ability to work with little supervision. Strong problem-solving skills and the ability to work independently. Ability to build and maintain positive relationships with colleagues, executives, and external contacts. Ability to adapt to changing priorities and handle multiple tasks efficiently. Demonstrate the ability to handle sensitive and confidential information with discretion. Professional demeanor and strong interpersonal skills. Ability to work collaboratively in a team environment. Strong sense of responsibility and ability to take initiative. Proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook). Education and Experience: College preferred; equivalent experience may be considered. Minimum of 3 years administrative assistance experience. Experience working in a professional office environment.

Administrative experience in a professional services environment required. Full-Time Position Well established, full-service tax and accounting firm located in Wheaton, IL, in DuPage County, seeks a highly organized, detail-oriented, energetic team player with 5+ years of related experience to lead tax and accounting-related administrative tasks. You will provide administrative support to staff including appointment scheduling, data entry, answer and route telephone calls, greet visitors, pull files, filing and other support services. Qualifications: 5+ years of administrative experience in a professional services environment Detail-oriented, a positive attitude with the ability to learn new tasks quickly and accurately Strong communication, organizational, typing and computer skills including Microsoft Word & Excel proficiency ProSystem fx and Intersoft software proficiency is a plus We provide a competitive salary and benefits including employer-paid health insurance and a friendly, professional, supportive, and collaborative office environment. If you are looking for an excellent opportunity to join a highly regarded firm and are eager to learn more about becoming a key member of our team, please submit your resume by clicking ‘Apply' above. Equal Opportunity Employer Keywords: accounting assistant, receptionist, clerical, admin assistant, administrative assistant, executive assistant

VectorBuilder is a rapidly growing biotechnology company that has established itself as a global leader in a range of life sciences products and services, including vector cloning, virus packaging, library construction, stable cell line generation, Covid-19 research reagents, and GMP manufacturing of clinical grade plasmid DNA and viruses. VectorBuilder's revolutionary online vector design platform has become highly popular with researchers around the world for its rich functionalities and highly intuitive user interface. VectorBuilder seeking an Administrative Assistant to join our team! This position will report to and work directly under the Operations Manager. This role will be given training and the ability to learn new skills and develop as a marketing professional. Quick advancement and career growth opportunities are available. Administrative Responsibilities: Answer and route customer calls Process incoming payments including international payments Keep organized stock of and ship marketing materials Order materials Send out mass emails Keep the office tidy Keep organized records Assist with booking flights, meetings, etc. Assist wherever needed to keep the office running smoothly Marketing Responsibilities: Assist with managing the company social media channels, including LinkedIn, Twitter, Instagram, YouTube, and Facebook Assist marketing management with large projects, events, and community management Work with marketing team to develop longer term social media campaigns Assist in the proposal of marketing strategies and social media campaigns Other projects when needed Qualifications: 1-2 years of experience working as an office or administrative assistant. Friendly, professional phone, email, and in-person presence Personal responsibility for high work quality Marketing or social media marketing experience, or marketing degree Graphic design experience is a plus Ability to lift up to 20lbs Experience working with a global or international team is highly preferred. VectorBuilder is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Addison Group is hiring on behalf of our client, an organization dedicated to member services and support. This is a temporary position to assist during a peak season, providing essential support to the Finance department starting in Jan 2025. Job Description: The Finance Team Admin will play a key role in managing incoming payments, maintaining accurate member and company records, and supporting various finance tasks to ensure a smooth membership season. This role involves close collaboration with multiple departments to facilitate timely and precise processing. Key Responsibilities: Monitor and record multiple daily transactions, including bank wires, updating records within our CRM. Reconcile payment files received from Membership Processing and update records accordingly. Input check details into the CRM to ensure accurate member recordkeeping for Membership Processing. Manage membership updates, including upgrades, status changes, refunds, and withdrawals. Assist with various accounting duties as needed during slower periods. Qualifications: Hours are earlier: start between 730-8amCST-430pm Attention to detail, good with numbers, Excel for spreadsheet maintenance Availability to start early each day to process wire transactions promptly. Strong written and verbal communication skills for effective interdepartmental collaboration. Ability to multitask and work efficiently both independently and within team settings. Proficiency in Microsoft Excel (intermediate level) and SharePoint. Experience with Aptify or similar CRM platforms is highly preferred. Additional Details: This temporary position is designed to support the team during the high-demand membership season, with potential opportunities for further involvement in other finance tasks. Three month contract. Perks: Gain hands-on experience in finance and CRM systems within a supportive, team-focused environment. Collaborative workplace with a strong focus on interdepartmental communication. Opportunity to build expertise in finance operations and membership processing.

Our client is a prominent Global leader dedicated to delivering exceptional experiences with over 1,000 subsidiaries and affiliated brands. With a commitment to innovation and personalized service, they are seeking a Associate Digital Asset Manager to join their team immediately. We are seeking a dedicated and organized Administrative Assistant to provide comprehensive administrative support across various functions within our organization. This individual will play a key role in ensuring smooth operations by managing schedules, coordinating communications, and assisting in the preparation of materials and reports. This role offers a hybrid work schedule with 2-3 days onsite! Position Summary: Manage calendars, schedule meetings, and prepare travel itineraries. Compile and analyze basic information for inclusion in reports or presentations. Prepare charts, graphs, and tables as necessary. Complete and process expense reports and invoices. Monitor and manage email and incoming correspondence. Facilitate communication with staff, gather necessary information, and liaise with various departments throughout the organization. Minimum Experience: Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook. Strong oral and written communication skills, with the ability to adapt messaging for different audiences. Effective interpersonal skills to build constructive relationships and collaborate across levels of the organization. Exceptional organizational skills with the ability to manage multiple tasks and priorities. A customer-focused mindset for both internal and external stakeholders. Enthusiasm and a positive, "can-do" attitude when addressing challenges. A strong sense of ethics, integrity, and trustworthiness. Quick learning capabilities, especially when facing new challenges or tasks. Advanced PowerPoint skills, including creating professional slides, presentations, and charts. MMD Services Inc. is an equal opportunity employer. All applicants are considered for all positions without regard to race, religion, color, sex, gender, sexual orientation, pregnancy, age, national origin, ancestry, physical/mental disability, medical condition, military/veteran status, genetic information, marital status, ethnicity, alienage or any other protected classification, in accordance with applicable federal, state, and local laws.

Are you a seasoned professional with a passion for excellence? This is your opportunity to join a prestigious non-profit organization as an Executive Assistant, providing critical support to the President & CEO. In this influential role, you'll be at the heart of the organization's operations, leveraging your expertise to ensure seamless daily workflows and impactful stakeholder engagement. With a competitive salary of $75,000-$85,000, commensurate with experience, this role is perfect for a driven individual ready to make a meaningful impact in a fast-paced, mission-driven environment. Key Responsibilities of the Executive Assistant: Manage the CEO's demanding calendar, prioritize competing demands, and ensure flawless travel arrangements. Create compelling agendas, reports, and presentations, equipping the CEO to lead effectively. Collaborate with the Board of Trustees and act as a liaison to donors, partners, and officials, fostering strong relationships. Handle correspondence, maintain contact lists, and oversee expense reports with meticulous attention to detail. Streamline processes, implement best practices, and contribute to cross-functional initiatives. Coordinate logistics for events, ensuring flawless execution and memorable experiences. Anticipate challenges and provide innovative solutions to maintain operational efficiency. Qualifications of the Executive Assistant: Bachelor's degree or equivalent experience. 5-7 years of experience supporting senior executives, ideally in a nonprofit or mission-driven setting. Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint). Exceptional organizational skills with the ability to adapt to shifting priorities. Strong communication and interpersonal skills, with a polished and professional demeanor. P-19

As the right hand to this leadership team, the Executive Assistant takes charge with practical finesse. Tasked with juggling the intricate details of administrative intricacies, this role is the backbone that keeps the executive machinery well-oiled. From calendar mastery to navigating the logistical maze of travel plans, you are the pragmatic powerhouse ensuring efficiency at every turn. In the world of executive affairs, this position is the steady hand that turns chaos into streamlined productivity, minus unnecessary frills. Now is the time to join this prominent financial firm where you will have the right balance of challenging work and work/life integration. Responsibilities Support 2 Partners, Principal, and 3 Vice Presidents. Coordinate calls and meetings (internal and external) and send out corresponding calendar invitations. Set up conference calls, video conferencing, and projector equipment, and book conference rooms for events and meetings. Prepare conference rooms for meetings, as well as the breakdown of room post-meeting. Maintain multiple calendars and intense email traffic, responding promptly. Book heavy domestic and international travel arrangements (flights, hotels, ground transport) and detailed travel itineraries. Track business expenses and receipts, log and prepare expense reports. Create and maintain documents in PowerPoint, Excel, and Word. Provide backup assistance to other team EAs as needed. Support the reception area (answering phones/seating guests) as needed. Ideal Experience Bachelor's Degree 5+ years of experience in a professional office environment is required, financial services are preferred. Experience with Concur for travel and expenses is preferred. Experience with Outlook is required. Experience with Salesforce preferred. Ability to treat sensitive/confidential information with appropriate discretion. Strong sense of urgency, adaptability, flexibility, and resourcefulness. Exceptional Microsoft Office Suite capabilities. Strong written and verbal communication skills and attention to detail. Highly self‐motivated and self-starter. Flexibility to operate in a constantly evolving and fast-paced environment. Excellent time management skills and ability to multi-task and prioritize work. #117477 The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.

Our client, a growing firm located in Rolling Meadows, is looking for an Administrative Assistant to join their team! You will work directly with the c-level executive staff and will play a vital role in the company's success. Maintain awareness of current team dynamics and sentiments ("ear to the ground") Anticipate potential challenges and provide proactive solutions Oversee and monitor high-priority tasks, bringing them to attention for awareness and execution. Manage and preserve schedule, including organizing appointments, meetings, and supporting travel itineraries. Serve as a liaison with other departments, managing communication and project collaborations effectively. Coordinate project stewardship, including tracking project deliverables, timelines, and resource allocation. Including maintenance of SharePoint and Asana. Assist in developing and maintaining a project prioritization framework to align with the strategic objectives of the science and technology teams. Draft, revise, and proofread correspondence, reports, and presentations critical for executive and strategic decision-making. Maintain the confidentiality of sensitive information with the utmost discretion. Facilitate and delegate tasks to members of the team for organization of board meetings, panels, and corporate events within the division. Ensure effective flow of information from the office, keeping all relevant parties informed and engaged in project progress. * 3+ years in an office environment, preferably within the financial services industry * High level of organization, accuracy, confidentiality, and attention to detail * Ability to think critically, problem solve, multi-task, and prioritize work in order to meet deadlines * Exceptional oral and written communication skills * Advanced Microsoft Office skills, specifically Excel Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* We look forward to working with you. Beacon Hill. Employing the Future (TM)