Executive administrative assistant jobs in Billings, MT - 99 jobs

Role: To control and manage administrative and other assigned functions for the CEO, making it possible for the CEO to focus on other matters associated with directing the Credit Union. Essential Functions & Responsibilities: 40% Provides confidential administrative support to the CEO. Composes letters and other correspondence from guidance provided and knowledge of organization policy or procedures; edits written communications from word processing documents. 5% Prepares or assists in the preparation of assigned reports and spreadsheets. 5% Collects and prepares information for the CEO's use in discussions and meetings with other credit union managers, employees and outside individuals. 11% Coordinates Board of Directors meetings, committee meetings, and board orientation, and manages logistics of the Board of Directors meetings, including confirmation of meetings, distribution of materials in advance, agenda preparation, etc. 5% Maintains CEO's calendar and schedule, including internal meetings with staff, members and outside 3rd parties including community organizations and vendors. 5% Coordinates and manages meetings including confirming those attending, preparing agendas, printing documents, taking notes, distributing action items, arranging any hospitality details such as food and beverage 2% Communicates on behalf of the CEO both internally and externally through Email, Teams and other communication tools as directed 2% Manages incoming and outgoing email on behalf of the CEO as directed 15% Interact positively with a wide range of staff members, Board members and external parties such as members, executives, vendors and community leaders 5% Manages digital filing systems for policies, procedures, contracts, correspondence and a variety of other documents 5% Performs Project Management tasks and other duties as assigned. Performance Measurements: 1. Provide informed, professional and personal assistance to all members, Board and Committee members, Credit Union employees and business partners. 2. Maintain the confidentiality of sensitive information as directed in cred union policies, procedures, and other sources. 3. Meet all required time deadlines for mail and other correspondence for CEO and Board material. 4. Maintain and keep current the Credit Union official policies, procedures, and Board minutes and actions. 5. Organize and maintain digital and other files/records with completeness and accuracy. 6. Maintain excellent communication with Directors, employees and 3rd parties on behalf of the CEO. 7. Prepare and distribute promptly monthly minutes and other reports ensuring on-time delivery. Update information and provide it to appropriate parties with zero errors. 8. Demonstrate excellent proficiency with office technology tools for communication, document preparation and data summarization. Knowledge and Skills: Experience/Education: One year to three years of similar or related experience. (1) A two-year college degree, or (2) completion of a specialized certification or licensing, or (3) completion of specialized training courses conducted by vendors, or (4) job-specific skills acquired through an apprenticeship program. Interpersonal Skills: Work involves contact with persons beyond immediate associates regarding routine matters for the purpose of giving or obtaining information which may require some discussion. Outside contacts take the form of service to the public (members or vendors), requiring ordinary courtesy in providing assistance and information. Other Skills: Excellent organization and editing skills; Excellent proficiency in all Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint. Good written and verbal communication skills, ability to prioritize and manage projects. Good organizational, time management and problem-solving skills. Ability to work independently with minimal supervision and good attention to detail.

At MCI we are committed to fostering an environment where professionals can build meaningful careers, access continuous learning and development opportunities and contribute to the success of a globally expanding, industry-leading organization. We are seeking a highly organized, well-established, and detail-oriented Virtual Executive Assistant to join our remote team. As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and support our company's senior-level managers. The Executive Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports. The Ideal candidate should be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. Hours: Monday, Friday, Tuesday 2pm - 10pm EST & Saturday, Sunday 10 - 7pm EST To be considered for this role, you must complete a full application on our company careers page, including all screening questions and a brief pre-employment test. POSITION RESPONSIBILITIES Key Responsibilities: Managing a complicated and busy schedule Performing planning, logistics, and operations work Provide comprehensive administrative support Coordinate individual and group travel Handle confidential and sensitive information with appropriate judgment and discretion Providing administrative support in a variety of capacities, including data entry, assisting with the completion of assigned projects, event/meeting planning, filing, mail handling, and processing of letters/correspondence Organize meetings summits from start to finish Phone call screening, correspondence and document preparation, bill payment, record keeping Various errands as needed Create and maintain personal action items, to-do list, and follow up and follow through pro-actively maintaining and providing status updates Be comfortable with Chief of Staff level duties and/or Project Management Be comfortable with procurement and/or logistics-level duties CANDIDATE QUALIFICATIONS WONDER IF YOU ARE A GOOD FIT FOR THIS POSITION? All positive, driven, and confident applicants are encouraged to apply. Ideal candidates for this position are highly motivated and dedicated. Proven experience as an Executive Assistant or Personal Assistant (within a BPO preferred) Excellent command of English Has excellent judgment in handling confidential information with discretion. Knowledge of office management systems and procedures Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Have a wired, high-speed internet connection (Download speed of 20Mbps+) COMPENSATION DETAILS WANT AN EMPLOYER THAT VALUES YOUR CONTRIBUTION? At MCI, we believe that your hard work deserves recognition and reward. Our compensation and benefits packages are designed to be competitive and to grow with you over time. Starting compensation is based on experience, and we offer a variety of benefits and incentives to support and reward our team members. What You Can Expect from MCI: We understand the importance of balance and support, which is why we offer a variety of benefits and incentives that go beyond a paycheck. Our team members enjoy: Paid Time Off: Earn PTO and paid holidays to take the time you need. Incentives & Rewards: Participate in daily, weekly, and monthly contests that include cash bonuses and prizes ranging from electronics to dream vacations and sometimes even cars! Health Benefits: Full-time employees are eligible for comprehensive medical, dental, and vision coverage after 60 days of employment, and all employees have access to MEC medical plans after just 30 days. Benefit options vary by location. Retirement Savings: Secure your future with retirement savings programs, where available. Disability Insurance: Short-term disability coverage is available to help protect you during unexpected challenges. Life Insurance: Access life insurance options to safeguard your loved ones. Supplemental Insurance: Accident and critical illness insurance Career Growth: With a focus on internal promotions, employees enjoy significant advancement opportunities. Paid Training: Learn new skills while earning a paycheck. Fun, Engaging Work Environment: Enjoy a team-oriented culture that fosters collaboration and engagement. Casual Dress Code: Be comfortable while you work. Compensation & Benefits that Fit Your Life MCI takes pride in tailoring our offerings to fit the needs of our diverse team across subsidiaries and locations. While specific benefits and incentives may vary by geography, the core of our commitment remains the same: rewarding effort, providing growth opportunities, and creating an environment where every employee feels valued. If you're ready to join a company that recognizes your contributions and supports your growth, MCI is the place for you. Apply today! PHYSICAL REQUIREMENTS This job operates in a professional office environment. While performing the duties of this job, the employee will be largely sedentary and will be required to sit/stand for long periods while using a computer and telephone headset. The employee will be regularly required to operate a computer and other office equipment, including a phone, copier, and printer. The employee may occasionally be required to move about the office to accomplish tasks, reach in any direction, raise or lower objects, move objects from place to place, hold onto objects, and move or exert force up to forty (40) pounds. CONDITIONS OF EMPLOYMENT All MCI Locations Must be authorized to work in the country where the job is based. Subject to the program and location of the position Must be willing to submit up to a LEVEL II background and/or security investigation with a fingerprint. Job offers are contingent on background/security investigation results. Must be willing to submit to drug screening. Job offers are contingent on drug screening results. REASONABLE ACCOMMODATION It is the policy of MCI and affiliates to provide reasonable accommodation when requested by a qualified applicant or employee with a disability unless such accommodation would cause undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment. If reasonable accommodation is needed, of Human Resources. EQUAL OPPORTUNITY EMPLOYER At MCI and its subsidiaries, we embrace differences and believe diversity benefits our employees, company, customers, and community. All aspects of employment at MCI are based solely on a person's merit and qualifications. MCI maintains a work environment free from discrimination, where employees are treated with dignity and respect. All employees are responsible for fulfilling MCI's commitment to a diverse and equal-opportunity work environment. MCI does not discriminate against any employee or applicant on the basis of age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances. MCI will consider qualified applicants with criminal histories for employment in a manner consistent with local and federal requirements. MCI will not tolerate discrimination or harassment based on any of these characteristics. We adhere to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, social and recreational programs, and discipline. In addition, MCI's policy is to provide reasonable accommodation to qualified employees with protected disabilities to the extent required by applicable laws, regulations, and ordinances where an employee works. ABOUT MCI (PARENT COMPANY) MCI helps customers take on their CX and DX challenges differently, creating industry-leading solutions that deliver exceptional experiences and drive optimal performance. MCI assists companies with business process outsourcing, staff augmentation, contact center customer services, and IT Services needs by providing general and specialized hosting, software, staff, and services. In 2019, Marlowe Companies Inc. (MCI) was named by Inc. Magazine as Iowa's Fastest Growing Company in the State of Iowa and was named the 452nd Fastest Growing Privately Company in the USA, making the coveted top 500 for the first time. MCI's subsidiaries had previously made Inc. Magazine's List of Fastest-Growing Companies 15 times, respectively. MCI has ten business process outsourcing service delivery facilities in Georgia, Florida, Texas, New Mexico, California, Kansas, Nova Scotia, South Africa, and the Philippines. Driving modernization through digitalization, MCI ensures clients do more for less. MCI is the holding company for a diverse lineup of tech-enabled business services operating companies. MCI organically grows, acquires, and operates companies that have synergistic products and services portfolios, including but not limited to Automated Contact Center Solutions (ACCS), customer contact management, IT Services (IT Schedule 70), and Temporary and Administrative Professional Staffing (TAPS Schedule 736), Business Process Management (BPM), Business Process Outsourcing (BPO), Claims Processing, Collections, Customer Experience Provider (CXP), Customer Service, Digital Experience Provider (DXP), Account Receivables Management (ARM), Application Software Development, Managed Services, and Technology Services, to mid-market, Federal & enterprise partners. MCI now employs 10,000+ talented individuals with 150+ diverse North American client partners across the following MCI brands: MCI BPO, MCI BPOaaS, MarketForce, GravisApps, Gravis Marketing, MarchEast, Mass Markets, MCI Federal Services (MFS), OnBrand24, The Sydney Call Center, Valor Intelligent Processing (VIP), BYC Aqua, EastWest BPO, TeleTechnology, and Vinculum. ................ The purpose of the above is to provide potential candidates with a general overview of the role. It's not an all-inclusive list of the duties, responsibilities, skills, and qualifications required for the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this . The employer has the right to revise this at any time. This job description is not an employment contract, and either you or the employer may terminate employment at any time for any reason.

Job Description Primary Location Dubois K-12 School Salary Range $21.31 / Per Hour Shift Type Full-Time

Basic Function HF Sinclair Midstream located in Sinclair, WY is seeking an Administrative Assistant Senior. This position provides advanced administrative support and assists in the technical support of department operations. * Prepares and may distribute complex correspondence, reports, studies, forms, invoices, and documents * Performs daily office support responsibilities (i.e. faxes, copying, filing, labeling, typing, travel arrangements, etc.) * Processes all department mail (i.e. incoming and outgoing courier, overnight packages, certified mail, etc.) * Schedules meeting and conference rooms * Coordinates, orders and manages office supplies and materials as required to support maintenance or other assigned department activities, ensuring smooth operations and accuracy of orders, meeting delivery requirements, and reconciling invoices and delivery receipts * Compiles and analyzes data, making calculations and preparing reports as requested * Coordinates work between departmental units and departments; communicates department project information or any other requests * Develops administrative policies and procedures as required; may research technical and policy issues and assist in the implementation of recommendations * Researches, designs, and/or edits presentations such as brochures, newsletters, forms, manuals, reports and charts * Responds to complex inquiries concerning the company or department and screens calls for department management * Prepares, interprets and distributes information * Performs duties as department document and record control coordinator including coordinating and maintaining record keeping and filing systems * Acts as backup for other administrative staff Special assignments or tasks assigned to the employee by their superior, as determined from time to time in their sole and complete discretion. Experience A minimum of five years of on-the-job experience is required. Education Level A minimum of a High School Diploma or equivalent is required. PREFERRED EDUCATIONAL LEVEL: An Associates Degree is preferred. Required Skills Strong word processing, database, spreadsheet and other applications skills including Access, Payroll and Purchasing Systems depending on assignment. Ability to write programs within Access required at some locations. Knowledge of office management principles and practices and administrative procedures. Advanced organization skills required. Ability to implement new systems and procedures and to evaluate their effectiveness; supervise others; and effectively interpret plans and procedures. Team player, self starter, independent worker, good time management and analytical skills and priority setting ability. Ability to effectively communicate with others, both in written and verbal communication; to work independently and perform basic mathematical calculations. Basic reading and writing skills. PREFERRED SKILLS: Working knowledge of SAP and EMPAC. Work Conditions Office based with up to 5% travel by land required. Subject to varying road and weather conditions Benefits HF Sinclair offers a comprehensive benefits package designed to support the well-being of our employees and their families. Our benefits include, but are not limited to, the following: * Medical Insurance * Vision Insurance * Dental Insurance * Paid Time-Off * 401(k) Retirement Plan with match * Educational Reimbursement * Parental Bonding Time * Employee Discounts We are committed to fostering a supportive and inclusive work environment, ensuring our employees have the resources needed to thrive professionally and personally. Benefit eligibility is governed by official plan documents, for more details visit Total Rewards. Physical Requirements Job conditions require standing, walking, sitting, twisting, stooping, crouching, kneeling, talking or hearing, making precise hand and finger movements, reaching or grasping. Job conditions may require making visual inspections, lifting and/or carrying up to 25lbs, pushing and/or pulling up to 25lbs, climbing up to 3ft, working in confined spaces, and perceiving color differences. Our One HF Sinclair Culture: At HF Sinclair, we are united through our One HF Sinclair Culture, which is underpinned by our five core values of Safety, Integrity, Teamwork, Ownership and Inclusion. Developed to empower our people, our five core cultural values are at the heart of everything we do and extend to how we engage our stakeholders. These values influence our decisions, shape our behaviors and keep us connected across the entire organization. We maintain a true Safety culture for our employees, communities, environments and customers. Our goal is to make sure everyone returns home safely each day. We have a long-standing commitment to Integrity and ethical behavior and do what is right for our employees, investors, communities and the environment. We encourage employees to Step Up and Stand Out by championing a culture of Teamwork and Ownership. We foster a culture of Inclusion by encouraging diversity of experiences, viewpoints and backgrounds. What makes each of us different, together makes us stronger. About HF Sinclair Corporation HF Sinclair Corporation, headquartered in Dallas, Texas, is an independent energy company that produces and markets high-value light products such as gasoline, diesel fuel, jet fuel, renewable diesel and other specialty products. HF Sinclair owns and operates refineries located in Kansas, Oklahoma, New Mexico, Wyoming, Washington and Utah and markets its refined products principally in the Southwest U.S., the Rocky Mountains extending into the Pacific Northwest and in other neighboring Plains states. HF Sinclair supplies high-quality fuels to more than 1,500 branded stations and licenses the use of the Sinclair brand at more than 300 additional locations throughout the country. In addition, subsidiaries of HF Sinclair produce and market base oils and other specialized lubricants in the U.S., Canada and the Netherlands, and export products to more than 80 countries. Through its subsidiaries, HF Sinclair produces renewable diesel at two of its facilities in Wyoming and also at its facility in Artesia, New Mexico. HF Sinclair provides petroleum product and crude oil transportation, terminalling, storage and throughput services to its refineries and the petroleum industry. Equal Opportunity Employer HF Sinclair Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other prohibited ground of discrimination. Nearest Major Market: Wyoming

Job DescriptionAbout Hoskinson Health & Wellness Clinic Hoskinson Health & Wellness Clinic is a newly founded, physician-led, team-based healthcare organization located in the beautiful community of Gillette, Wyoming. Our mission is to help patients live better, healthier lives by providing comprehensive, coordinated, and compassionate care that addresses the whole person. Founded by physicians committed to closing long-standing gaps in the healthcare system, our clinic is dedicated to innovation, accessibility, and personalized care for every patient. We believe in: Integrating advanced, effective technology into care delivery. Encouraging collaboration among providers and support staff. Maintaining lower patient volumes to allow for more meaningful, individualized care. Job Summary The Executive Assistant & Administrator provides comprehensive executive and administrative support to the Chief Human Resources Officer (CHRO) across both healthcare clinic and contracting operations. This position plays a critical role in ensuring the smooth and efficient operation of the HR department, maintaining compliance with organizational policies, managing sensitive information, and coordinating key projects and initiatives. The ideal candidate is highly organized, professional, proactive, and comfortable handling confidential matters while balancing multiple priorities in a fast-paced, growing organization. Key ResponsibilitiesExecutive Support Provide direct administrative and executive support to the CHRO. Manage complex calendars, meeting coordination, and travel logistics. Draft and prepare correspondence, reports, presentations, and meeting materials. Handle confidential communications and sensitive information with discretion. HR Administration & Project Support Maintain accurate employee files, HRIS data, and document control systems. Assist with department budgeting, invoice processing, and vendor coordination. Support HR projects including onboarding logistics, training coordination, compliance tracking, and performance review scheduling. Track and report HR metrics (turnover, retention, training completion, engagement). Support internal committees (e.g., Safety, Employee Relations, Compliance). Cross-Departmental Coordination Serve as a liaison between HR, clinic leadership, and contracting teams. Coordinate with external partners and vendors (recruiting firms, benefits providers, training vendors). Prepare reports and leadership updates for executive meetings. Support communication flow within the HR department and across departments. Supervisory Responsibilities Ensures confidentiality and accuracy of HR and employee documentation. May oversee and mentor an HR Assistant in the future. Supports implementation of HR policies, compliance initiatives, and process improvements. Education / Certifications / Licenses Required: Associate degree in Business Administration, HR, or related field. Preferred: Bachelor's degree in Human Resources, Business, or Healthcare Management. Certifications (a plus): SHRM-CP, PHR, or CAP (Certified Administrative Professional). Experience 3-5 years of executive assistant or HR administrative experience supporting senior leadership. Previous experience in a healthcare, clinic, or multi-entity organization preferred. Proven ability to manage confidential information and support executive-level initiatives. Strong background in scheduling, report preparation, and project coordination. Required Skills & Abilities Exceptional organizational, time management, and multitasking skills. Strong written and verbal communication abilities. High level of professionalism, discretion, and confidentiality. Strong problem-solving, prioritization, and decision-making skills. Proficiency with HR information systems, reporting tools, and Microsoft Office Suite / Google Workspace. Ability to work both independently and collaboratively under pressure. Benefits Health Insurance: 100% employer-paid premiums for medical, dental, vision, short-term disability, long-term disability, and life insurance. Supplemental Coverage: Optional hospital, accident, cancer, and voluntary life insurance. Retirement: Competitive company match with no waiting period. Paid Time Off: Generous PTO to support work-life balance. Professional Development: Assistance for approved continuing education and training. Equal Opportunity Employer Hoskinson Health & Wellness Clinic is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. To request a reasonable accommodation during the application or interview process, please contact Human Resources at **************.

To work as part of a team in the delivery of professional, effective, high quality corporate secretarial and statutory services on behalf of private equity/hedge funds and their underlying companies as well as a number of listed companies, ensuring KPI's and targets set by senior management are met. Job Duties in Brief: * Maintenance of statutory registers, records and minute books for clients * Ensuring all requisite filings with the Guernsey Registry are made within the statutory deadline * Be aware of the general obligations and requirements of, primarily, Guernsey Companies Law * Keep up to date with local regulation. Highlight areas of impact to clients to team leader and colleagues as appropriate; * Liaise with auditors, lawyers, notaries and other professional external parties as required; * Review of prime documents for clients (e.g. M&A, Prospectus/Scheme Particulars etc); * Organise, prepare agendas for and take minutes of client board meetings and general meetings as required as well as any follow up action; * Establishment of companies, limited partnerships and limited liability partnerships; winding up/dissolution of same About You: * ICSA qualified or part qualified or a similar academic background; * At least 2 years of relevant industry experience; * Commercial, service-minded, hands-on and dynamic attitude plus international mind-set; * Strong analytical skills and leading by example; * Excellent (interpersonal) communication skills, both verbal and written; * Good planning and time management/prioritization skills; * Ability to work in a team and autonomously as well as liaising with other departments within a large organisation; * Demonstrate a 'can do' attitude in all aspects of the role, be self-motivated, focused on and take pride in the achievement of personal, team and organizational goals.

This internship will run from April through August 2026. Hours are flexible April 1st through May 8th and full-time May 11th through the end of August. : The Front Desk Admin Intern position serves as Zoot's first impression to visitors, clients, and other guests entering the building or contacting the business, as well as providing excellent hospitality services through our on-site Coffee Bar and Kitchen. The position performs a wide range of customer service, administrative, and hospitality tasks, including daily operation of the Coffee Bar (making espresso drinks, processing receipts, ordering/purchasing supplies), setting up hospitality throughout the building for meetings and trainings, coordinating with the Kitchen staff for catering needs (lunches, refreshments), administrative tasks, managing coffee in the kitchenettes throughout the building, and assisting with company-wide events (set up, hospitality, visitor management). This position is part of the Administration team and provides some administrative support for the department and, at times, administrative support for parts of the company. The Front Desk Admin position requires a person who can always provide a high level of customer service, self-initiative, and regular management of changing priorities. For over 30 years, Zoot Enterprises has been a global provider of advanced origination, acquisition, and decision management solutions. Our customer-centric tools and services enable Zoot's clients to add value and differentiation, while providing nimble, scalable solutions for specific business objectives. Zoot provides a cloud based, secure processing environment. We offer tailored data driven decisioning technology solutions that empower our clients to streamline processes, increase flexibility and efficiency, accelerate growth, while accessing hundreds of cutting-edge data sources to help reduce risk. Essential Job Functions: * Perform barista duties, including, but not limited to making drinks, ordering, and maintaining supplies, creating coffee cards, performing daily and weekly cleanup, and balancing the cash drawer daily. * Manage the Zoot Hospitality request process for internal and external meetings, ensure hospitality items and food are ordered and set up, coordinate with kitchen to schedule catered meals, and handle set up of hospitality throughout the building. * Maintain our internal POS (Remi) with daily account loads, adjustments, and purchases. * Place supply orders and make periodic trips to local stores, like Costco, to purchase supplies. Obtain supplies, food, and/or drinks for company-wide events, like Coffee Talk. * Maintain kitchenettes, including restocking coffee. * Order and maintain all office supplies for the entire company. (i.e., Maintain print rooms and monitor inventory for restock) * Serve as the point of contact for office equipment issues and schedule maintenance if needed. * Provide analysis of revenue and expenses to determine appropriate prices and evaluate demand for certain items. * Plan and set up for company-wide events, including Coffee Talks, Huddles, and Town Halls. * Manage Coffee Talk requests and calendar. * Facilitate shipping for the company, as needed. * Compliance with and knowledge of Zoot's Policies and Procedures, Code of Business Conduct, and Employee Agreement. * Achieve a service-focused culture with emphasis on delivering on-time, high-quality products and services to internal and external customers. * Work independently on special, non-recurring and ongoing administrative projects as assigned. * Handle confidential and non-routine information. * Other duties as assigned - it is understood that this list of major duties and responsibilities is not an all-inclusive list and that other duties and responsibilities, which may include helping others in the same or different departments, may be assigned by supervision. Education, Training, and Experience Requirements: * High School Diploma * Bachelor Degree in Business preferred (in-progress) Preferred Experience: * Coffee bar * Food services / event planning * Inventory * Budget Physical Requirements: All positions at Zoot require the ability to move about inside an office environment that includes the operation of computers and other office productivity machinery and frequently communicates with other employees, clients, vendors, and visitors. This position specifically requires: * Frequent periods of standing at counter and frequently moving back and forth between a computer workstation and food service area. * Frequent movement around the building. * The ability to quickly move hands, wrists, and arms to grasp, manipulate, or assemble objects, to create beverages at Coffee Bar. * Use of a computer for portions of the day. * Occasionally lifting, pushing, and pulling 40+ lbs. Working Conditions | Work Hours | Location: * This position will take place primarily in an office setting. * To optimize team performance, the workspace for this position is typically a cubicle setting in an open space environment. * It is expected that exempt employees, and specifically this position, regularly and consistently report to work on-site, at Zoot headquarters, during normal business hours. * This position may require occasional travel. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job that may include helping others in the same or different departments, may be assigned by supervision. Duties, responsibilities, and activities may change at any time with or without notice.

QAQC Administrative Assistant Company: Loenbro Industrial Services Reports To: QAQC Manager Do you want to work for an industry leading, growing, diversified employer who believes in acting, doing what we say, leading by example, doing the right thing, and practicing stewardship? Loenbro is a leader in the industrial services space who strives to be more than just a contractor to our customer, but a business partner who provides superior quality and service. This is your opportunity to work for a great employer who puts employees and their customers first. We have worked hard to build and maintain our reputation and are looking for hard-working, conscientious, and motivated individuals to join our team. We encourage you to visit our website at *************** to learn more about our organization and who we are. We are seeking experienced, initiative-taking and detail-oriented QC Administrative Assistant to join our growing Industrial Construction team. This position will be responsible for the duties listed below along with other related functions. A team-oriented mentality and the drive to continuously improve is what sets the Loenbro team at the top of the industry. This position works closely with the Quality Manager, Inspectors, and Project Team. Job Duties: Configure pipe systems blueprint and plan piping systems layouts. Weld Map Isometric drawings. Enter welding and inspection information into tracking tools. Assist with pressure testing package creation. Review documentation for clerical errors. Prepare NDE/NDT work sheets. File NDE/NDT Reports. Assemble and maintain project documentation packages. Support the clerical needs of inspectors. Commit to Loenbro's core values and safety policies. Skills/Qualifications: Efficient in Microsoft Excel and Word. Ability to communicate effectively with co-workers. High level of organizational skills. High attention to detail. Must be a quick learner and motivated. Ability to travel and relocate as needed. Self-motivated with the drive to learn and grow. Must be able to work as a team and solve problems. Potential Hazards: Working outside in extreme weather conditions Exposure to loud noises and abnormal odors Working in areas with overhead activities Essential Requirements: Comply with all company policies and procedures. Climbing up and down stairs and ladders. Lifting up to 35 pounds. Walking on uneven terrain for extended periods. Standing for extended periods. The use of respirators if required by projects. Driving if required to travel to and from locations. Occasionally you may need to kneel, reach, or stoop. If driving is required, valid driver license and proof of insurability are required. All drivers are subject to a DMV background records search. Benefits Personal Time Off (PTO). Health Benefits: All employees are eligible for medical, dental, vision and life insurance coverage. 401(k) Retirement: The Company provides a 100% match of the first 4% of employees' contribution each year, to the plan. Eligibility is immediately following 90 days of employment. We are “Leading the Change” in the Energy Services Industry. Our growth and successes have not changed who we are. We live our core values every day. WE TAKE ACTION WE DO WHAT WE SAY WE LEAD BY EXAMPLE WE DO THE RIGHT THING WE PRACTICE STEWARDSHIP Loenbro is an Equal Opportunity Employer.

Join an organization that values your talent and is willing to invest in your future. At Salvation Navy we have developed a well-earned reputation for hiring and retaining quality employees and we provide the professional development and personal growth programs to prove it. Our employees are rewarded with empowerment, respect and an environment where they can thrive. Salvation Navy's strength depends on the relationships we build. One of our most important relationships is the one we have with our employees. This position is responsible for setting up and entering all appropriate claims into the service office claims system; establishing files; answering phones; distributing mail; transcribing and typing letters and related items; and performing related duties for the Claims Service Office staff. The qualified candidate will possess a High School diploma/GED; Microsoft Word and Excel experience; telephone skills; ability to physically handle and move files and mail; ability to transcribe statements using a Dictaphone; and the ability to type 50 wpm. Bilingual skills are a plus, but not required. At Salvation Navy, our employees know how their efforts contribute to the success of the company. Join an organization where your work is important, your time is productive, and your contribution is rewarding. We encourage a culture of sharing knowledge, open communication, supporting co-workers, and accountability. Our employees feel good about the work they do and the people they work with. Our compensation and benefits package is designed to enhance our employees work/life balance by addressing their need for financial security, personal and professional growth, family involvement, and a commitment to making a difference in their communities. Our Total Rewards package includes 401K, Pension Plan, and Education Reimbursement.

Looking for a career that makes a difference in the lives of others, offering hope, meaningful life choices, and better outcomes? Who we are Since 1971 Western Montana Mental Health Center (WMMHC) has been the center of community partnership in the 15 counties we serve across western Montana. We have committed to providing whole-person, person-centered care by ensuring an approach to health care that emphasizes recovery, wellness, trauma-informed care, and physical-behavioral health integration. We know the work we do is important and makes a significant impact in the lives of our clients and in our communities. Working at WMMHC also gives you the opportunity to work under the Big Sky, giving you the adventure of a life time while serving your community and changing lives. We offer a work life balance so you still have time to discover all the natural beauty and recreational dreams that Montana has to offer while still engaging in a career path that is challenging and fulfilling. If you want to join our team where community is at the heart of what we do, then you've come to the right place! Job Summary: The Administrative Assistant is a team member of a fast-paced and energized company working with some of the most vulnerable population. A successful Administrative Assistant at WMMHC is a brilliant multitasker and a detail-oriented coordinator; they keep the office moving forward and are critical to WMMHC's success. A typical day at the front desk is spent providing clients top-notch customer service and helping clinicians focus on therapeutic goals instead of administrative ones. Every day this position works to make sure client demographics are up to date, managing schedules so that clients can receive services quickly, sending out helpful reminders, and ensuring compliance information is reported to any relevant entities. This position provides supports that help our clients receive the best care possible. Everyday you'll be rewarded by seeing the improvements our clients make. This job is meaningful and the successful applicant will have the ability to make a significant impact serving their community. Come join the WMMHC team and make a difference! Current openings in Missoula Qualifications: High school diploma or equivalent Ability to pass background check and driver's license check upon offer of employment. Provide proof of auto liability insurance coverage per Western's policies. Montana Driver's License with good driving record Preferred experience One year in general office work preferred Benefits: We know that whole-person care is not just important for our clients, but recognize it's just as important for our employees. WMMHC has worked hard to provide a benefits package that encompasses that same concept. Our comprehensive benefits package focuses on the health, security, and growth of our employees. Benefit offerings will vary based upon full time, part time, or variable status. Health Insurance - 3 options to choose from starting as little as no cost for employee only Employer paid benefits: Employee Assistance Program, Life insurance for employees and dependents, and long term disability Voluntary options available: dental & vision insurance, short term disability, additional life insurance and dependent care flexible spending account Health savings account (HAS) with match or medical flexible spending account (FSA) 403(B) Retirement enrollment offered right away with an employer match offered after one year Generous paid time off to take care of yourself and do the things you love Accrued PTO starts immediately Extended sick leave 9 paid holidays and 8 floating holidays Loan forgiveness programs through PSLF or NHSC

Work Arrangement: In-office A Day in the Life: A typical day as a Audit Administrative Assistant might include the following: * Perform the preparation, editing, and formatting of financial statements, forecasts and general correspondence through word processing, spreadsheet, and pdf tasks. * Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines. * Utilize Engagement software and other online applications to complete a wide range of tasks. * Prepare and assemble reports, company materials, and client documents as directed. * Conduct math checks, proofing, and formatting of financial statements before they are processed. * Process client confirmations. * Prepare monthly billing statements for Audit partners. * Make travel arrangements for auditors. * Arrange various meetings via conference calls, video conference and webcasts. * Process expense reports for partners and managers. * Assist with processing outgoing mail. Organize incoming mail for partners as directed. * Prepare invoices for Audit partners. * Provide general administrative support to partners, managers, and staff of Eide Bailly and its affiliates, including typing, faxing, and running errands. * Assist other admin as needed with events and meeting catering. * Perform backup receptionist duties as needed. Answer and direct incoming calls and greet clients. * Work together with the entire administrative team to ensure project deadlines are met and workload is evenly dispersed. Who You Are: * You have a high school diploma and 3+ or more years of experience in administrative support. Experience in public accounting administration is a plus. * You thrive in a high-volume, fast-paced work environment. * You are a multi-tasking master, and there has never been a deadline you could not meet. * You hold yourself to the highest professional standards and maintain strict client confidentiality. * You love collaborating and being part of a team, but also enjoy working alone with limited supervision. * You have strong written and verbal communication skills. * You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks. * You are proficient in: * Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets. * Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions. * DocuSign: including creating, sending, and tracking documents for e-signature. * Adobe Acrobat: including creating, editing, and commenting on PDFs. * Microsoft Outlook and Teams. * This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs. Must be authorized to work in the United States now or in the future without visa sponsorship. Making an Impact Together People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly. Compensation Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity. Benefits Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program. Next Steps We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us on Facebook, Twitter, Instagram, LinkedIn or our About Us page. For extra assistance in your job search journey, explore EB Career Resources-a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options. Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws. #LI-KM1

Job Number #101154 - Billings, Montana, United States Who We Are Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specializing in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name! Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values-Caring, Inclusive, and Courageous-we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all. JD Compensation and Benefits Salary Range $ - $ USD Pay is determined based on experience, qualifications, and location. Salaried employees may also be eligible for discretionary bonuses, profit-sharing, and long-term incentives for Executive-level roles. Benefits: Salaried employees enjoy a comprehensive benefits package, including medical, dental, vision, basic life insurance, paid parental leave, disability coverage, and participation in the 401(k) retirement plan with company matching contributions subject to eligibility requirements. Additional benefits include a minimum of 15 vacation/PTO days (hourly employees receive a minimum of 120 hours) and 13 paid holidays (vacation days are prorated based on the employee's hire date within the calendar year). Paid sick leave is adjusted based on role and location in accordance with local laws. Detailed information regarding paid sick leave entitlements will be provided to employees upon hiring and may be subject to adjustments based on changes in legislation or company policies. Our Commitment to Inclusion Our journey begins with our people-developing strong talent with diverse backgrounds and perspectives to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business. Equal Opportunity Employer Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law. Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation. For additional Colgate terms and conditions, please click here. #LI-On-site

**If you are a current FIB employee, please apply through the Career Worklet in the Employee Portal . is located at our Billings, MT Downtown Tower branch. What's Important to You We know your career is just one aspect of a meaningful, complex, and demanding life. That's why we designed our compensation and benefits package to provide employees and their families with as much choice as possible. Generous Paid Time Off (PTO) in addition to paid federal holidays. Child Care Assistance Program for eligible dependent(s). Exercise reimbursement program for employees. The health and happiness of the places we call home matter to us. Learn a little more about what we do for the communities we serve and why we want YOU to be a part of it. We encourage you to apply. Reach for what you want and tell us why your work ethic and willingness to learn make you a natural fit for #TeamFirstInterstate. SUMMARY Provides support to the First Interstate Wealth Management team that includes Trust and Investment services. This individual will primarily assist Trust Specialists, Investment Specialists and Wealth Advisors in the performance of their duties and servicing of their clients. They will also provide support and backup to other members of the Wealth Management team, as assigned. Affiliation with our broker dealer required and gained through successful background check and fingerprinting. ESSENTIAL DUTIES AND RESPONSIBILITIES Supports the account administration process as directed by the Supervisor. Contacts and schedules appointments, completing and finalizing call and file documentation and initiates follow-up contacts. Working in a team focused environment and needs to be able to balance priorities for the benefits and progress of team objectives and be able to work and be flexible in a changing work environment. Initiates contact with existing customers to schedule appointments and to gather information as needed. Greets and assists customers in person and by telephone in a professional and responsive manner consistent with First Interstate's Wealth Management standards and guidelines. Processes daily business including, but not limited to, distributions, deposits and documentation. Sets up new accounts, maintains and updates existing accounts. Maintains and inputs data systems as required in a high quality and timely manner. Works on continuing education and regulatory training QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Affiliation with our broker dealer required and gained through successful background check and fingerprinting. KNOWLEDGE, SKILLS AND ABILITIES Excellent interpersonal skills and ability to interface in person and via telephone. Ability to work independently and to prioritize projects and responsibilities. Ability to be flexible as priorities change and needs arise. Strong organizational skills and attention to detail. Ability to communicate effectively. Ability to partner and collaborate with others. Ability to properly prioritize workload and remain adaptable in time-sensitive and pressure situations. Advanced computer skills, including Microsoft PowerPoint, Microsoft Word, Microsoft Excel, and the Internet. Self-driven and motivated individual who is committed to First Interstate Bank's values. EDUCATION AND/OR EXPERIENCE High School Diploma or General Education Degree (GED) required and 4-6 years of administrative support experience preferred PHYSICAL DEMANDS AND WORKING ENVIRONMENT The physical demands and work environment are representative of those that must be met or encountered to successfully perform the essential functions of the job. In compliance with the Americans with Disabilities Act, the company provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Dexterity of hands/fingers to operate computer keyboard and mouse - Frequently Lifting - Occasionally (up to 10 lbs) Sitting - Frequently Overtime - Subject to business need Noise Level - Moderate Typical Work Hours - M-F (8-5) Regular and Predictable Attendance - Required **If you are a current FIB employee, please apply through the Career Worklet in the Employee Portal .

Parking Administration Associate JOB TITLE: Parking Administration Associate CLASSIFICATION: Non-Exempt DEPARTMENT: Police Department SUPERVISOR: Parking Administration Manager SALARY: $37,219 to $44,663 Annually GENERAL JOB DESCRIPTION Conducts patrols in an effort to gain compliance with city parking regulations. Parking Administration Associates will enforce city parking regulations when necessary. This position is a limited authority uniform position. PRIMARY DUTIES AND RESPONSIBILITIES * Enforce city parking regulations by patrolling city streets in a vehicle, on foot, or other approved means of transportation. * Issue parking violations without preferential treatment. * Collect photograph evidence of parking violations and provide testimony to their accuracy. * Maintain records and secure confidential documents. * Complete forms and reports as necessary * Immobilize vehicles when authorized by the placement of a device. * Operate an on-board license place recognition camera system; perform minor maintenance or update software. * Train coworkers in area of responsibility as needed. * Operate an electronic techet writing system. * Operate a computer terminal, mobile data terminal, copiers, and printers. * Answer telephones, respond to requests and inquiries from the public and departmental personnel in a courteous manner, and provide general information regarding department policies, procedures, and regulations. * Operate a motor vehicle in various weather conditions. * Communicate via police radio and mobile data terminal. * Maintain assigned equipment and supplies and arrange for the repair and routine maintenance of assigned vehicles and equipment. * Perform assigned duties with significant independence. * Communicate with the public in a professional and courteous manner while demonstrating high professional standards as a representative of the City of Cheyenne. SECONDARY DUTIES AND RESPONSIBILITIES * Attend various trainings. * Parking Administration Associates are sworn in as Community Service Officers (CSO) and may assist on an as-needed basis as a CSO. * Perform other duties and responsibilities as required KNOWLEDGE, SKILLS, AND ABILITIES * Knowledge of and ability to interpret and apply pertinent local laws. * Knowledge of first aid principles and infectious disease exposure practices. * Knowledge of interviewing and interrogation techniques. * Skills to prepare clear, accurate and grammatically correct written reports. * Ability to exercise sound judgement and rational thinking under stressful circumstances while choosing an appropriate and reasonable course of action. * Ability to maintain a high level of confidentiality. * Ability to communicate clearly and concisely, both orally and in writing. * Ability to establish and maintain cooperative working relationships. * Ability to interact and communicate with the public in a manner that promotes trust and legitimacy with the City of Cheyenne. QUALIFICATIONS FOR THE JOB Required: High school diploma or equivalent and three (3) years of support systems management plus two years of supervisory responsibility required. PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, and writing. The employee is also required to maintain physical condition necessary for operating assigned equipment, walking, standing, kneeling, repeated bending or sitting for prolonged periods of time and lifting to 30 pounds. Maintain mental capacity which allows the capability of making sound decisions demonstrating intellectual capabilities. This is safety sensitive position and is subject to random drug and alcohol testing. Working Environment: Work closely with others in an office utilizing a computer and other various office equipment. Must be willing to submit to a background investigation, a polygraph and have no prior felony convictions.

Corthell Transportation is looking for a Administrative Support Assistant to join our team in our Rock Springs office. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities: Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed. Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible. Create Bill of Ladings, coordinate permit orders, track permit orders, load costing, tracking pilot cars and pilot car invoicing. Familiarity with expense reports, load costing, general book keeping practices and data entry will be key in this roll. Be able to work with a dynamic office staff, taking direction from multiple sources and prioitizing workload. Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed. Requirements: High school diploma 1-2 years experience as an, dispatcher, secretary or receptionist preferred Strong organizational, communication, and time-management skills Proven ability to work in a fast-paced environment Positive, high-energy attitude Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors) Proficiency in Microsoft Office (especially MS Excel and PowerPoint) About Corthell Transportation: Corthell Transportation is a midsize over the road heavy haul trucking company dedicated to moving our freight safely and efficiently across the continental United States. Corthell Transportation benefits include 2 weeks of paid time off. Salary range is $18.00-$20.00 per hour and is dependent on experience

Mindlance is a national recruiting company which partners with many of the leading employers in the Life Sciences, IT, and Financial Services sectors, feel free to check us out at ************************* Job Description Duration: 2+ month (With possible extension) Details: • 1+ Years of experience Perform administrative and secretarial duties as requested. • Sort and file materials. Verify information on forms. Access information in tables graphs or charts. • Photocopy/fax, perform detailed work, follow instructions and proofread/correct errors in documents; knowledge of grammar. Produce lists, labels, tables, forms or other simple and/or brief documents. Coordinate and arrange meetings and travel plans. Prepare expense reports. • Transcribe and type correspondence and other documents, and proofread materials. Open and prioritize mail. Screen incoming calls and provide callers with assistance. Schedule appointments and maintain calendars. Prepare materials for presentations, including creating graphics and formatting documents. • Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. • Typically provides general administrative support for a department. • Strong Excel skills and the ability to learn SAP and other Windows computer software programs. • Work Schedule: 8 to 5 M-F Qualifications • 1+ Years of experience Perform administrative and secretarial duties as requested. • Strong Excel skills and the ability to learn SAP and other Windows computer software programs. • Work Schedule: 8 to 5 M-F Additional Information

PACT Administrative Assistant Non-exempt / Great Falls /Full-time Responsible for organizing, coordinating, and monitoring all nonclinical operations of PACT under the direction of the team leader and providing administrative activities Job Duties: Administrative duties activities, answering the telephone, greeting clients, record keeping, supply ordering, data entry, client scheduling and filing. Prepare reports as needed; distribute incoming and outgoing mail. Prepare new case files and retrieve information from the computer database. Directs clients to the appropriate person or department. Provides administrative support to co-workers. Delivery of client medications, rotation schedule within the PACT Team, weeknights, or weekends. Minimum Qualifications: Graduation from high school or GED is required. Some college business courses or two to three years of experience in general office work is preferred or an equivalent combination of education and experience. Excellent communication and customer service skills, knowledge of computers, Outlook, Microsoft Word, and Excel. Montana driver's license, valid vehicle insurance and personal vehicle is required. Wage: $16.54 an hour and includes differential. Benefits: 401K Matching Contributions Health Insurance Dental Insurance Flexible Spending Account Health Savings Account Flexible Work Schedule Paid Holidays Paid Birthday Pet Insurance Differential is included in the hourly wage amount. All Positions at Many Rivers Whole Health must pass Background Checks and Motor Vehicle Record. About Us: Since 1976, we have been dedicated to 13 counties in Montana and seek to serve a variety of both individuals and groups in all settings. We define resilience as the process of adapting well in the face of adversity, trauma, tragedy, threats or significant sources of stress - such as family and relationship problems, serious health problems, or workplace, school place and financial stressors - alongside those of chronic, severe disabling behavioral health conditions. with an integrated team of specialists and a personal approach to wellness. Today, we are focused on becoming Montana's healthcare provider of choice. We are committed to recruiting qualified employees, continually striving for advancement, and above all, working as a team to meet the health needs of clients living in our 14 counties. Our vision is to be the healthcare provider of choice for clients and employer of choice for employees and providers. We will achieve this vision by committing to a culture of integrity, safety, evidence based exceptional care, compassionate customer service, and great work environment. Our Mission: Many Rivers Whole Health partners with people and communities to serve the whole person - body, mind, and spirit - by providing expertise in wellness, mental health, and substance use disorders, addressing prevention and treatment with a recovery-based approach. Vision: To be a community based, highly respected organization known for excellence in mental health and addiction recovery services, offering compassionate, client-focused, professional support. Our Values: Ambassador of Many Rivers, Own it, Individuals Matter, Create Joy, Embrace Change, Show Up. Step In. EQUAL OPPORTUNITY EMPLOYER: Many Rivers Whole Health is an Equal Opportunity Employer (EOE/AA/M-F/Vet/Disability). We encourage all qualified individuals to apply for employment. We do not discriminate against any applicant or employee based on protected veteran status, race, color, gender, sexual orientation, religion, national origin, age, disability, or any other basis protected by applicable law.

The Montana Veteran Affairs Division is seeking an Administrative Assistant 2 with exceptional multitasking abilities and strong attention to detail. This position provides clerical and administrative support services to Veteran Service Officers regarding veteran and dependents' benefit claims. Responsibilities include answering phones and responding to emails regarding veterans looking for assistance, managing Veteran Service Officer's schedules, entering information into databases, and all other administrative tasks outlined in duties. This position reports to the Belgrade Veteran Service Officer Supervisor. The following items must be submitted with the online state application form to be considered (be sure to mark your attachments as relevant): · Cover Letter · Resume Duties: · Greet visitors, answer inquiries, and direct visitors to the appropriate person according to their needs. · Answer telephones and give information to callers, record messages, and transfer calls to appropriate individuals. · Handle incoming and outgoing mail, emails, and faxes. · Manage paper or electronic filing systems, recording and verifying information, updating paperwork, or maintaining documents, such as correspondence and other materials. · Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers. · Prepare responses to correspondence containing routine inquiries. · Maintain and enter information into databases. · Proofread documents, records, or other files to ensure accuracy. · Monitor and maintain office supplies and equipment. · Schedules and confirm appointments, events, travel, or meetings for clients, customers, or supervisors. · Provide services to staff or customers, such as order placement, account information, or invoice processing. · Type and distribute meeting agendas, notes, routine correspondence, or routine reports, take meeting minutes. · Develop and prepare materials for meetings, conferences, and events. Education and Experience: · High School Diploma or Equivalent · 1 Year Experience in performing a variety of office support or clerical work. · Other combinations of education and experience may be substituted. Minimum Physical/Mental Requirements · May need to work at a computer daily for 8 or more hours at a time; · Fluctuation in workload may require more than a 40-hour workweek. · Must have demonstrated ability to work and engage in diverse working relationships within and outside the Department. Typical Work Environment · Normal office environment, located at Belgrade, MT. · Must be able to work physically on-site in the office 100% of the time. · Not telework eligible. Condition of Employment · Must pass a background check. Travel · Yes, 5% of the Time

Secretarial/Clerical/Administrative Assistant to the Superintendent ADMINISTRATIVE ASSISTANT REPORTS TO: Superintendent FLSA Designation: Non-Exempt UNIVERSAL OBLIGATIONS/EXPECTATIONS OF EACH STAFF MEMBER It is the expectation of the District that each staff member will: (1) put the safety, health and well-being of students at the forefront of all actions, job responsibilities and decisions, and (2) undertake all duties in alignment with the District's Strategic Plan. ESSENTIAL FUNCTIONS: Serves as a secretary to the superintendent, principal, clerk or other administrator. Performs and organizes a wide variety of secretarial and clerical duties for administrative personnel, teachers, and support staff in an efficient manner. Communicates with the public, employing discretion and independent judgment, directing individuals to the correct person and efficiently resolving their concerns. Independently composes a variety of materials such as letters, memoranda, bulletins, newsletters, requisitions, reports, and social media content from rough drafts or oral instructions. Coordinates the process of purchasing, to include: processing of requisitions, receipt, verification, and distribution of materials. Orients and directs substitute teachers and substitute classified personnel through Frontline. Prepares requisitions for materials and work orders for maintenance of buildings, grounds, and school equipment. Maintains and coordinates multiple calendars to include: school administrator(s), school facility events, site, master, and school events. Responsible for the assigning and inventory of room cabinet keys. Responsible for maintaining supply inventory for staff. Responsible for processing and orientation of new staff members. May attend meetings and conferences and act as recorder, preparing reports for actions taken and assignments made. Performs other duties as assigned. Only minimum duties are listed. Other functions may be required as given or assigned. DESIRED MINIMUM QUALIFICATIONS: Equivalent of a high school diploma supplemented by or including courses in office organization or secretarial skills, or any combination of training and/or experience that provides the desired knowledge and abilities. Prior service demonstrating responsible office experience, preferably in a school district. Work efficiently and with a service-oriented attitude under stressful situations with constant interruption. Change and adapt office procedure and details in concert with the needs and requirements of the administrator and the District. Understand and apply complex policies and rules. Maintain cooperative working relationships with those contacted in the course of work. Type at a net corrected speed of 55 words per minute. Ability to handle stressful situations. Ability to maintain confidentiality of employment and student matters. Ability to effectively manage time and responsibilities. EQUIPMENT USED: A variety of electronic and technology devices, copier, telephone/voice mail, fax. WORK ENVIRONMENT: While performing the duties of this job, the employee regularly works inside. The employee must be able to meet deadlines with severe time constraints. The noise level in the work environment is usually moderate. PHYSICAL DEMANDS: While performing the duties of this job, the employee is frequently required to sit; occasionally walk and stand; twist at neck and waist. Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus. The employee is required to be able to hear conversations in quiet environments. MENTAL/MOTOR DEMANDS: While performing the duties of this job, the employee often performs routine work. The employee frequently exercises flexibility (ability to shift from one task to another). Guidance and reinforcement are usually available. The employee frequently works within time constraints and maintains attentiveness intensity. The employee is frequently involved in social interactions which require oral and written communications. The physical demands, work-environment characteristics, and mental/motor demands described within this are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations shall be made to enable individuals with disabilities to perform the essential functions. For those classified employees employed under a written contract for a specified term, nothing contained in this job description shall create a property right beyond the specified duration of the employment contract.