Executive administrative assistant jobs in Bradenton, FL - 236 jobs

Nusens USA is a niche construction company dedicated to providing specialized containment system services coast-to-coast. We are not a sub-contractor - we self-perform all of our services. We are searching for a dedicated and detail-oriented Administrative Assistant / Bookkeeper to join our team full-time. This role requires a strong foundation in administrative work, as well as practical experience in accounting and finance. This is a full-time in-office position. Nusens is truly a dynamic work place which requires self-motivated people. The ideal candidate is flexible, proactive, and has a passion for keeping things organized and running smoothly. If you are someone who thrives in a dynamic environment and enjoys wearing multiple hats, we'd love to hear from you. Your Role: Answer incoming calls, take messages, and greet visitors and clients Maintain office organization, supplies, and equipment to ensure day-to-day functionality Order office and kitchen supplies, keeping tabs on inventory and keeping everything well-stocked Handle accounts payable and accounts receivable Record daily financial transactions and assist with bookkeeping tasks Generate invoices, credit memos, and other accounting documents Assist with documentation, data entry, and internal reporting Support the team with various administrative tasks and projects as needed Qualifications: Minimum of 3 years of relevant experience (required) Proficient in QuickBooks (required) Solid working knowledge of Microsoft 365 (Word, Excel, Outlook, Teams, etc.) Strong multitasking and time management skills Demonstrated ability to work independently and prioritize effectively Excellent written and verbal communication skills Strong attention to detail and high level of accuracy Positive attitude and team-oriented mindset Professional phone etiquette and client service experience Valid driver's license (required) Spanish language skills are a plus We Offer A collaborative and supportive team environment Competitive salary based on experience Opportunities to grow and expand your role over time

If you are a current University of Tampa student, please search for and apply to student jobs here via Workday. Job applications for current students will not be considered if submitted through the external career center. Details The Administrative Assistant to the Vice President for Marketing and Communications provides high-level administrative, operational, and analytical support to ensure the efficient and effective functioning of the Office of Marketing and Communications. This position supports the Vice President and marketing senior leadership team in managing day-to-day operations, coordinating civic and university partner engagement, maintaining divisional budgets and analytics, preparing board and cabinet materials, and tracking strategic priorities tied to institutional goals. Duties and Responsibilities Executive and Administrative Support * Manage the Vice President's daily calendar, appointments, and scheduling logistics with a high level of accuracy and confidentiality. * Coordinate meeting preparation, including agendas, briefings, background materials, and follow-up actions. * Anticipate information needs, prepare briefing materials in advance of meetings, and ensure the Vice President is thoroughly informed and prepared. * Draft, edit, and proofread correspondence, memos, reports, and presentations for internal and external audiences. * Manage travel arrangements, reimbursements, and procurement card reconciliations in compliance with university policies. * Maintain organized digital and physical filing systems for correspondence, contracts, and institutional records. * Willingness to embrace new technologies and innovative organizational practices. * Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office. Budget and Operations * Track and reconcile the division's operating budget, including invoices, purchase orders, and vendor contracts. * Prepare monthly budget and variance reports; assist with forecasting and resource planning. * Liaise with Finance and Procurement on purchasing, compliance, and reporting needs. * Support the Vice President in ensuring that fiscal and operational processes align with institutional priorities and policies. * Assist in identifying process improvements and digital tools that enhance efficiency, tracking, and reporting accuracy across the division. Board, Cabinet, and Institutional Reporting * Assist in preparing executive-level reports and presentations for the President's Office, Cabinet, and Board of Trustees. * Compile divisional performance data and key performance indicators (KPIs) for monthly and quarterly review. * Coordinate timelines, gather inputs from team leads, and ensure all reporting deliverables meet quality and accuracy standards. * Support the creation of visually engaging presentations and dashboards that communicate outcomes and impact. Public Affairs Support * Provide project support senior leaders within the division as directed by the VP of Marketing and Communications. * Assist with logistics, scheduling, and materials preparation for media relations, crisis communication, and public affairs initiatives. * Support communications tracking and media monitoring efforts, ensuring follow-up and documentation of key outcomes. * Help coordinate messaging, speaking engagements, and event preparation for university leadership and community representation. * Maintain confidentiality and professionalism in handling sensitive institutional and media matters. Civic and Community Partner Engagement * Coordinate logistics and follow-up for the Vice President's participation in civic, community, and industry partnerships * Maintain a calendar of civic, donor, and community events where the Vice President or division is represented. * Track engagements and ensure timely follow-up, briefings, and communications with external stakeholders. * Support preparation of talking points, bios, and event summaries related to civic and community representation. Strategic Initiatives and Project Tracking * Support implementation and tracking of divisional strategic priorities and the Vice President's 90-day and annual plans. * Coordinate divisional planning and goal-setting sessions; monitor progress on key initiatives and institutional deliverables. * Maintain project trackers and assist in follow-up on action items resulting from cabinet, leadership, and cross-divisional meetings. * Collaborate with Marketing and Communications managers to gather data and updates for strategic dashboards and reports. Internal Communications and Team Operations * Serve as a central point of contact for the Office of Marketing and Communications, ensuring seamless communication flow within the division. * Support planning and logistics for team meetings, retreats, and recognition events that foster culture, collaboration, and morale. * Coordinate staff recognition, professional development, and team-building initiatives that reinforce the division's culture of creativity, collaboration, and shared purpose. * Draft and distribute internal division announcements and project updates on behalf of the Vice President. * Assist with onboarding of new employees and maintenance of team rosters, contact lists, and shared resources. Qualifications Required: * Associate's or Bachelor's degree (business administration, communications, or related field preferred). * Minimum of 3-5 years of progressively responsible administrative experience supporting senior executives or managing office operations. * Strong proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Teams, SharePoint); comfort with analytics and project management tools. * Excellent written and verbal communication skills, with a strong eye for accuracy, detail, and professional presentation. * Proven ability to handle confidential information with discretion and sound judgment. * Demonstrated ability to interact professionally with senior executives, trustees, media representatives, and community partners. * Exceptional discretion, diplomacy, and judgment in managing sensitive and confidential information. * Strong organizational skills, time management, and ability to manage multiple priorities in a fast-paced environment. Preferred: * Experience in higher education, nonprofit, or marketing/communications environments. * Budget and financial management experience, including forecasting and expense tracking. * Familiarity with data analytics or KPI reporting. * Demonstrated ability to coordinate events, civic engagements, or community partnerships. Ideal Candidate Profile The ideal candidate is a proactive, resourceful, and detail-oriented professional who takes pride in anticipating needs and creating order out of complexity. They thrive in a fast-paced, creative environment and are energized by supporting a dynamic, high-performing division. They possess exceptional judgment, professionalism, and interpersonal skills, and they bring a calm, solutions-focused approach to challenges. They are a cultural ambassador-someone who supports the Vice President's servant-leadership style and helps foster a joyful, collaborative, and high-trust team culture within the division. The ideal candidate thrives in an environment where no two days are alike-balancing executive precision with flexibility, tact, and creative problem-solving. They are energized by being a trusted partner to leadership, a reliable point of contact for the campus community, and a behind-the-scenes force in advancing UTampa's national reputation and civic presence. Core Competencies * Professionalism and integrity * Strategic organization and attention to detail * Communication excellence (written, verbal, visual) * Initiative and independent judgment * Collaboration and relationship-building Additional Information * This position reports directly to the Vice President for Marketing and Communications. Required Attachments Please be sure to attach all required documents listed below in the attachment section at the bottom of the "My Experience" page of the application before continuing through the application. 1. Cover letter 2. Resume Work Schedule * This is a full-time, on-campus position based in the Office of Marketing and Communications. * Monday through Friday, 8:30 a.m. to 5:00 p.m. * Summer: Monday through Thursday, 8:00 a.m. to 5:30 p.m. * Occasional early morning, evening, or weekend hours may be required to support events or board/civic engagements. The University of Tampa offers great benefits to include: * FREE Tuition * Generous paid leave * Wellness initiatives * 100% Employer-Funded Health Reimbursement Account * 100% Employer-Paid Short & Long Term Disability Insurance * 100% Employer-Funded Employee Assistance Program * Discounted On-Campus Dining Meal Plans * FREE On-Campus Parking * Access to Campus Amenities (pool, library, campus events and more) * Fitness Center * Pet Insurance * Flexible Spending Accounts * And more! Submission Guidelines To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application. Background Check Requirements Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report. Additional Information This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.

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The Athletic Administration Intern will Assist with research, coordination and operations of all Academy sport programs. Support Associate AD's in research, development and implementation of initiatives across all Academy sport programs Liaise with Directors of sport programs in day-to-day monitoring, measuring and optimization of initiatives Assist and support research projects related to college recruitment, coach education, compliance, and student-athlete retention Assist with monitoring trends in international sport development and participation Assist to administer and analyze customer and staff surveys and recommended program improvements Actively participate as a support team member to Sport Directors Other responsibilities as assigned Adhere to all company policies, procedures, and business ethic codes Knowledge, Skills, and Abilities: Desire to learn and develop strong sports business skills A relationship-oriented individual with proven track record of successful professional relationships. Effectively and efficiently make progress on simultaneous projects Results-oriented with a consistent track record of delivery Detail oriented and intellectually curious Proficiency in Microsoft Outlook, PowerPoint and/or Canva Important Dates: February 13th: Applications close June 8th: Internship starts *subject to change July 31st: Internship ends *subject to change Recruitment Process: Tell us your story. In addition to your application and resume, please attach a word document and in 300 words max, share why you're interested in the role. What are the unique perspectives, abilities, and qualities you would bring to the role? What do you hope to learn? Video Interview with a Recruiter. If selected for next steps, you will be contacted by the recruiting team to schedule a video interview. Video Interview with the Hiring Manager. If selected to move forward, you will meet with the hiring manager and potentially 1-2 additional team members. Offer or Decline. If selected for the position, a recruiter will call to extend an offer. If you have not been selected, a recruiter will reach out to let you know #LI-NS1

In this challenging role as a Pension Calculation Administration Senior Associate, you will contribute as part of a team to the entire range of retirement administration activities, primarily focused on complex pension calculations and other related activities. If you're looking for an exciting role, with one of the leaders in the defined benefit outsourcing business and the opportunity to grow and develop your career, apply now! In this role you will serve as a technical leader and subject matter expert to the internal team and our clients, trouble shoot issues, create client deliverables, contribute to client management and participate in the creation of new intellectual capital. This role can be held remotely from any location in the United States. Note: Employment-based non-immigrant visa sponsorship and/or assistance is not offered for this specific job opportunity. The Role * Enhance your knowledge of all aspects of retirement plan administration * Enjoy a well-defined career path with opportunities for growth and advancement * Leverage the most cutting-edge tools and resources and some of the world's experts in retirement plan design, management and pension administration * Deliver superior, consistent client management and deliverables in support of a Director for assigned clients: * Serve as primary, daily contact to clients on delivery of calculation related issues services and raise appropriate issues to Directors * Interface with colleagues from other practices and regions on assignments that reflect the client's broader business issues * Develop a trusted advisor relationship with client contacts through effective communication and efficient, quality execution of projects * Manage a diverse set of pension administration services individually and through team initiatives * Review complex pension benefit calculations in accordance with plan provisions, Internal Revenue Code, ERISA, and other legal regulations (e.g. transfers, QDRO's) * Review pension benefit commencement packages * Ensure that work of self and team is delivered in accordance with professional and work excellence standards * Deliver formal and informal process training to both team members and client contacts Qualifications The Requirements * Bachelor's degree or prior benefits administration experience required. * 5 or more years' of calculation experience in administration of defined benefit plans, preferably gained in a benefits consulting environment; experience in implementation of pension outsourcing processes a plus * Must have experience collaborating with other colleagues in different countries * Excellent written and verbal communication skills * Proven experience successfully managing multiple team projects simultaneously and producing quality deliverables on time and within budget * Experience mentoring and developing junior staff * Demonstrated success in managing client issues and relationships with some experience in growing relationships with current clients * Strong interpersonal and team skills * Flexibility and proven ability to diagnose and resolve issues; strong client service orientation * Proficient in Microsoft Office Excel * Ability to work independently and on client teams in a fast-paced environment * Sense of accountability; owning one's work and taking pride in it * Self-motivated * Ability to travel and work extended hours as needed This position will remain posted for a minimum of three business days from the date posted or until sufficient/appropriate candidate slate has been identified. Compensation and Benefits Base salary range and benefits information for this position are being included in accordance with requirements of various state/local pay transparency legislation. Please note that salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individual competencies, education/professional certifications, qualifications/experience, performance in the role and potential for revenue generation (Producer roles only). Compensation The base salary compensation range being offered for this role is $72,000 to $105,000 USD per year. The role is also eligible for an annual short-term incentive bonus. Company Benefits WTW provides a competitive benefit package which includes the following (eligibility requirements apply): * Health and Welfare Benefits: Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Group Accident, Group Critical Illness, Life Insurance, AD&D, Group Legal, Identify Theft Protection, Wellbeing Program and Work/Life Resources (including Employee Assistance Program) * Leave Benefits: Paid Holidays, Annual Paid Time Off (includes paid state/local paid leave where required), Short-Term Disability, Long-Term Disability, Other Leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave), Paid Time Off * Retirement Benefits: Contributory Pension Plan and Savings Plan (401k). Certain senior level roles may also be eligible for non-qualified Deferred Compensation and Deferred Savings Plans. Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles County Fair Chance Ordinance for Employers, we will consider for employment qualified applicants with arrest and conviction records. EOE, including disability/vets

In this challenging role as a Pension Calculation Administration Senior Associate, you will contribute as part of a team to the entire range of retirement administration activities, primarily focused on complex pension calculations and other related activities. If you're looking for an exciting role, with one of the leaders in the defined benefit outsourcing business and the opportunity to grow and develop your career, apply now! In this role you will serve as a technical leader and subject matter expert to the internal team and our clients, trouble shoot issues, create client deliverables, contribute to client management and participate in the creation of new intellectual capital. **This role can be held remotely from any location in the United States.** Note: Employment-based non-immigrant visa sponsorship and/or assistance is not offered for this specific job opportunity. **The Role** + Enhance your knowledge of all aspects of retirement plan administration + Enjoy a well-defined career path with opportunities for growth and advancement + Leverage the most cutting-edge tools and resources and some of the world's experts in retirement plan design, management and pension administration + Deliver superior, consistent client management and deliverables in support of a Director for assigned clients: + Serve as primary, daily contact to clients on delivery of calculation related issues services and raise appropriate issues to Directors + Interface with colleagues from other practices and regions on assignments that reflect the client's broader business issues + Develop a trusted advisor relationship with client contacts through effective communication and efficient, quality execution of projects + Manage a diverse set of pension administration services individually and through team initiatives + Review complex pension benefit calculations in accordance with plan provisions, Internal Revenue Code, ERISA, and other legal regulations (e.g. transfers, QDRO's) + Review pension benefit commencement packages + Ensure that work of self and team is delivered in accordance with professional and work excellence standards + Deliver formal and informal process training to both team members and client contacts **Qualifications** **The Requirements** + Bachelor's degree or prior benefits administration experience required. + 5 or more years' of calculation experience in administration of defined benefit plans, preferably gained in a benefits consulting environment; experience in implementation of pension outsourcing processes a plus + Must have experience collaborating with other colleagues in different countries + Excellent written and verbal communication skills + Proven experience successfully managing multiple team projects simultaneously and producing quality deliverables on time and within budget + Experience mentoring and developing junior staff + Demonstrated success in managing client issues and relationships with some experience in growing relationships with current clients + Strong interpersonal and team skills + Flexibility and proven ability to diagnose and resolve issues; strong client service orientation + Proficient in Microsoft Office Excel + Ability to work independently and on client teams in a fast-paced environment + Sense of accountability; owning one's work and taking pride in it + Self-motivated + Ability to travel and work extended hours as needed This position will remain posted for a minimum of three business days from the date posted or until sufficient/appropriate candidate slate has been identified. **Compensation and Benefits** Base salary range and benefits information for this position are being included in accordance with requirements of various state/local pay transparency legislation. Please note that salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individual competencies, education/professional certifications, qualifications/experience, performance in the role and potential for revenue generation (Producer roles only). **Compensation** The base salary compensation range being offered for this role is $72,000 to $105,000 USD per year. The role is also eligible for an annual short-term incentive bonus. **Company Benefits** WTW provides a competitive benefit package which includes the following (eligibility requirements apply): + **Health and Welfare Benefits:** Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Group Accident, Group Critical Illness, Life Insurance, AD&D, Group Legal, Identify Theft Protection, Wellbeing Program and Work/Life Resources (including Employee Assistance Program) + **Leave Benefits:** Paid Holidays, Annual Paid Time Off (includes paid state/local paid leave where required), Short-Term Disability, Long-Term Disability, Other Leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave), Paid Time Off (*********************************************************************************************************** + **Retirement Benefits:** Contributory Pension Plan and Savings Plan (401k). Certain senior level roles may also be eligible for non-qualified Deferred Compensation and Deferred Savings Plans. Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles County Fair Chance Ordinance for Employers, we will consider for employment qualified applicants with arrest and conviction records. **EOE, including disability/vets**

JOB PURPOSE The Administrative Assistant provides critical leadership support to the Program Manager and Disaster Case Management staff through administrative excellence, ensuring accuracy, timeliness, and compliance. This role is responsible for maintaining organizational efficiency by managing payroll, reporting, records, communications, and logistics while modeling professionalism, accountability, and client-centered service. Qualifications ESSENTIAL JOB RESPONSIBILITIES Payroll, Timekeeping & Expense Reporting · Track and manage overall payroll systems to ensure compliance and timeliness. · Receive, enter, and manage time submissions; ensure staff timesheets are submitted for signature on schedule. · Manage mileage submissions, ensuring all forms are accurate and routed for signature before submission. · Complete and submit Concur expense reports in compliance with accounting deadlines and policies. KPI: Ensure 100% on-time submission of payroll, timesheets, mileage, and Concur reports each cycle with error rate below 2%. Administrative Support & Communication · Answer and route calls, emails, and correspondence promptly and professionally. · Draft, proofread, and distribute documents, reports, and correspondence. · Provide scheduling support for Program Manager and leadership staff, ensuring meetings are coordinated efficiently. KPI: Respond to all staff or client inquiries within 24 hours; maintain zero scheduling conflicts; ensure 100% of administrative requests are completed by agreed deadlines. Records & Compliance Management · Maintain legal, financial, and program records with accuracy and confidentiality. · Ensure filing systems (digital and physical) are up-to-date, accessible, and compliant with organizational and contractual requirements. · Support contract repository, policies, and procedure updates. KPI: Maintain 100% accuracy in records filing and retrieval; complete monthly compliance checks on program files. Logistics, Errands & Office Operations · Pickup and distribute mail and documents to/from corporate. · Run general errands to support staff, vendors, and clients. · Track and distribute office keys, maintain supply levels, and ensure office systems operate smoothly. KPI: Complete all errands within scheduled timeframes; achieve 95% staff satisfaction rating on logistical and office support. Meeting & Event Support · Prepare agendas, materials, and minutes for monthly program and staff meetings. · Coordinate, set up, and break down meeting spaces (furniture, technology, supplies, refreshments). · Manage logistics for trainings and events, including ordering food, beverages, and materials as needed. KPI: Ensure 100% of meetings are fully set up at least 15 minutes prior to start time; achieve 95% satisfaction feedback from staff and leadership on meeting coordination and support. Leadership Through Administrative Excellence · Anticipate the needs of Program Manager and staff, proactively identifying ways to increase efficiency. · Support cross-department collaboration by ensuring communication flows smoothly across teams. · Act as the administrative lead in ensuring professionalism and organizational consistency in all documents, interactions, and reports. KPI: Document at least 2 process improvements per quarter that streamline workflow or reduce administrative errors. Other Duties · Perform additional administrative responsibilities as assigned in support of program success. KPI: Maintain 100% completion of special assignments by deadlines. Mission-Driven Service · Demonstrate exceptional customer service and servant leadership in all actions by prioritizing the child, family, Veteran, or client first, in support of the mission to “Empower people to build better lives for themselves, their families, and their communities.” KPI: Maintain 85% or higher satisfaction feedback from internal staff and external partners on administrative support. ESSENTIAL QUALIFICATIONS EDUCATION: High School Diploma/GED or comparable skill set obtained through experience. EXPERIENCE: 3-5 years administration experience, non-profit experience preferred; 2-3 years' experience in a customer service focused environment. Proficient knowledge of MS Office, Word, Excel etc.; Strong math skills, 10 key-by-touch and proof reading. ATTENDANCE: Must maintain regular and acceptable attendance at such level as is determined in the employer's sole discretion. LICENSES: Driver's License with clear record. VEHICLE: Must have daily use of a vehicle without prior notice. OTHER: Must be available and willing to travel to various locations and with such frequency as the business need dictates. Must pass criminal background checks. Must be available and willing to work nights, weekends, and holidays as required to meet business needs. Must not pose a threat or significant risk of substantial harm to the safety or health of himself/herself or others. Endeavors has a longstanding practice of providing a work environment that is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion, national origin, marital status, sexual orientation, gender identity, genetic information, disability, military or veteran status, or any other characteristic protected by law. We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities. Endeavors also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email **************** or speak with your recruiter. Endeavors is dedicated to offering reasonable accommodations for individuals with disabilities. If you are a qualified candidate with a disability and need help submitting your application online, please reach out to us at ************************. If you are chosen for an interview, we will provide further details on how to request accommodations for the interview process.

GAT is seeking a dynamic, dependable, and capable individual to join its team of aviation professionals. GAT offers a wide range of employee benefits to include major medical, 401K Plan, Dental, and Vision coverage. Job Summary: Report directly to the General Manager. The primary day-to-day purpose and focus of this position are largely dictated by the immediate needs of the company. Job Responsibilities: Staffing: Work with the General Manager and HR to ensure staffing levels are maintained and to minimize hourly turnover. Source, screen and interview applicants using the competency-based interview guidelines found in hiring a guide and through the interview process Review and maintain an applicant tracking system Assist management team with maintaining staffing Conduct on-board orientation of new team members. Ensure use, execution, maintenance and administration of the on-boarding process. Investigate the applicability of out-of-scope. Secure customer's approval on the Daily Out of Scope form Daily timekeeping monitoring; identifies and resolves exceptions and obtains appropriate approvals prior to closing payroll for the pay period to ensure accuracy Publish and post memos as requested by management. Maintain a “Read and Initial” communication system and ensure all employees periodically review. Ensure corporate reports are forwarded to Corporate Headquarters, such as payroll change notices, profile changes Assist management with recruiting efforts, which includes coordinating advertising mediums, scheduling and/or conducting interviews, processing new hires, and scheduling classes for training and SIDA training, coordinating drug testing and background clearance Ensure OJI's are properly documented and sent to Corporate Headquarters Assist with purchasing as directed by management. Ensure purchase orders and/or approvals are obtained as required Adheres to company policies and procedures Perform other duties as assigned Requirements: Must have a High School diploma, GED Must be at least 18 years of age Able to proficiently speak, read, and write in English Advanced Excellent computer skill Proficient in Microsoft Word, Excel, and Outlook Previous Administrative and payroll experience preferred Must successfully complete all training requirements and maintain certifications throughout employment Must clear an FBI fingerprint background check and obtain a custom seal Must pass a pre-employment drug screen Work Environment: Able to work and focus in a fast-paced environment Must be detail-oriented Must always be safety-minded while working Effectively communicates instructions, policies, and procedures others can follow Provide positive and constructive feedback Maintains an understanding of and follows all applicable federal, state, airport, and company regulations, policies and procedures ** Monthly cell phone allowance provided GAT Airline Ground Support is an equal opportunity employer. We make hiring decisions based on business needs and the qualifications of each candidate, without regard to any legally protected status. We are a drug-free workplace and conduct random drug testing. Employment with GAT Airline Ground Support is contingent upon passing a drug screening, a 10-year criminal history background check, and maintaining a clean driving record. Proof of high school diploma or GED completion is also required.

Salary: $16.50 - $21.45 50 maximum applications Performs administrative and office support activities providing customer service, clerical, secretarial, processing, mail sorting/delivery services, and/or internal Financial related duties, which may require varying degrees of independent judgment. Positions in this series normally support a Unit, Division, and/or Department. Core Competencies Customer Commitment - Proactively seeks to understand the needs of the customers and provide the highest standards of service. Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional, and ethical behaviors that establishes trust throughout the organization and with the public we serve. Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations. Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals. Duties and Responsibilities Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below. Maintains basic manual and automated file systems or assists in the maintenance of a large, complex system. Codes, classifies, posts and compiles information for use by others. Receives, verifies, and registers documents; assigns file number and affixes seal as appropriate. Reviews forms, documents and other materials for accuracy and completeness. Provides assistance to staff and public as required. Responds to inquiries and searches files for requested information. Compiles data, computes and verifies figures. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Maintains logs and records of equipment, inventory, costs, services performed, documents received, and charges to be assessed; may also maintain employee attendance and leave records. Maintains office supplies inventory by checking stock to determine inventory level, anticipates needed supplies, places, and expedites orders for supplies, and verifies receipt of supplies. Operates office equipment such as adding machines, copiers, telephones, shredders, and postage meters. Types forms, vouchers, requisitions, invoices, notices, schedules, legal documents, and other materials; types from rough drafts or combines data from multiple sources. Trains, provides guidance, and reviews work of others for completeness and accuracy. May be assigned the primary responsibility to drive a motor vehicle to deliver mail and/or supplies to field offices or other county facilities. Greets and receives callers or visitors in an office and ascertains nature of business and provides general support where applicable. Conducts office functions such as conducting inventory, receiving, and filing documents, prepare reports, etc.; may also maintain employee attendance. Writes or types of bills, statements, receipts, checks, correspondence, or other documents, copying information from one record to another. Requires simple computations and verifying of figures. Organize and schedules meeting and appointments and sorts and delivers incoming mail. Other related duties as assigned. Job Specifications Knowledge of English grammar, punctuation, and spelling. Ability to maintain and file records. Ability to proof own work and the work of other clerical personnel. Ability to perform accurate computations and verification of data. Ability to coordinate the work of other clerical employees. Ability to instruct new employees. Ability to follow oral and written instructions and the ability to work effectively with others. Knowledge of, and ability to operate data processing, word processing and other office equipment. Ability to type, prioritize work and to perform other clerical duties such as filing, answering the phone, and compiling figures for routine reports. Ability to use a computer and related software Physical Requirements Position typically operates in a professional office environment. Requires an employee to be mostly sedentary. May require an incumbent to lift boxes up to 30 pounds, open filing cabinets, and bend/stand as necessary. Work Category Sedentary work - Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. Minimum Qualifications Required Graduation from high school or possession of a GED Certificate; AND Two (2) years of clerical experience; OR An equivalent combination of education (not less than possession of a high school diploma/GED), training, and experience that would reasonably be expected to provide the job-related competencies noted above. Based on area of assignment may require possession of a valid Florida Driver's License. Emergency Management Responsibilities In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee's department, the County's Office of Emergency Management, or County Administration. Such assignments may be for before, during or after the emergency/disaster. Additional Job Requirements A department, depending on the nature of its mission and operations, may require that employees in all or certain positions in this job classification: Maintain the ability to pass the background checks required for the position. These background checks may include but are not limited to: Criminal History Background Check using Florida Department of Law Enforcement (FDLE) Criminal Justice Information Services (CJIS) Level 1 and Level 2 Background screening (Ch. 435 Florida Statutes) Child Abuse, Abandonment and Neglect Record Check using the State Automated Child Welfare Information System (SACWIS) Sex Offender and Sexual Predator record check using the list maintained by the Florida Department of Law Enforcement (FDLE) Possess the necessary job-related license(s) or certification(s) that may include possession of a Florida Driver License (Class E).

Who we are For more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes. Our Vision Reworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and reimagine waste for the benefit of society and the environment. Our Business Reworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals. Our Value Reworld's differentiator comes from our ecosystem of technology, facilities and partnerships, trusted by the world's largest organizations to reimagine waste management for a smarter, more sustainable world. All that we're missing is you. Apply today! About the role Our mission is to build a safer, cleaner, more prosperous world by ensuring no waste is ever wasted.Reword is a global leader in providing sustainable waste solutions. The company's modern facilities convert waste from municipalities and businesses into clean, renewable electricity. Each day we're working to transform the very definition of waste. We've got the infrastructure, technology, and imagination to solve complex waste management challenges and help create a sustainable and more prosperous future for businesses and communities.As a Reworld intern, you will work on projects that have a real impact on sustainability. Students with a genuine interest in developing a career in renewable energy, sustainability, and waste to energy technology are encouraged to apply!What You'll Do: Eliminate multiple SharePoint folders Lead project: Labeling throughout the plant Optimize Plant log for trend tracking Digitalize the drawings library Have the ability to demonstrate how your actions support Reworld Values and Behaviors, including Safe and Inclusive Workplace, Delivering Results through Trust and Building Breakthrough Capabilities. Who You Are: Positive, motivated self-starter who can take an assignment and run with it. Currently enrolled in Industrial/Civil/Mechanical Engineering Bachelor Degree program or related discipline as a Junior or Senior. About Reworld's Internship Program:During your internship, you can expect to: Work with industry experts and gain valuable knowledge, develop new skills, and establish a network of mentors and business contacts. Learn all about Waste to Energy operations at the company. Participate in leadership talks, skill building workshops, facility tours, and networking events. 2026 Internship Start Dates: January 2026 All Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including (but not limited to) contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities. Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills. Our DEI Commitment Reworld is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law. Know Your Rights (Click to view poster) If you are an individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by going to Reworldwaste.com and clicking on the ‘Contact Us' button. Under Inquires, select ‘Careers' in the Interest field, fill out all required fields including your message. In the message section, please note this is a ‘Job Application Accommodation Request'. Attention Staffing Agencies & Search Firms Reworld may sometimes selectively collaborate with staffing agencies and search firms (Agencies). Reworld will only consider candidates from Agencies with whom a signed agreement and a duly authorized work order (for a specific role) has been duly executed. Any unsolicited candidate submissions or candidate submissions from Agencies that do not meet these criteria, will be deemed invalid and ineligible for any fees.

St. Petersburg, FL TempExperts is seeking an Administrative Associate to join a well-established government facility in St. Petersburg, FL. The ideal candidate will bring prior apartment or housing experience with strong administrative skills, and the ability to provide excellent service while maintaining compliance with policies and regulations. Job Overview: Maintain property rentals by advertising and filling vacancies, processing applications, and enforcing lease terms. Support residents and applicants by answering questions, providing leasing information, and ensuring compliance with applicable housing regulations. Prepare, process, and track lease documents, renewals, and related correspondence. Provide administrative support services for the office, department, and executive staff as needed. Assist with preparations for special projects by collecting/analyzing information and preparing reports/documents. Answer and route incoming calls with professionalism and accuracy. Maintain organized records for projects, programs, and confidential files. Develop draft processes and procedures and manage administrative projects as directed. Minimum Qualifications: Associate's degree in Business Management, Accounting, Finance, or related field preferred. 2-3 years of apartment or housing experience is preferred. Knowledge of applicable local, state, and federal housing laws and regulations. Strong organizational, communication, and customer service skills. Valid Florida driver's license. TempExperts is an Equal Opportunity Employer.

Title: Administrative Assistant Reports to: Region 1 Director : 5055 North Tamiami Trl. FL Classification: Hourly/Nonexempt Catholic Charities, Diocese of Venice, Inc. is committed to providing services to individuals of all races, backgrounds, and beliefs. We offer a variety of housing and social services to individuals, families, and communities across ten counties in Southwest Florida. The Regional Administrative Assistant plays a key role in supporting the Region 1 Director and ensuring seamless operation within the region. This role involves a range of administrative responsibilities carried out in accordance with organizational policies, regulations, and performance standards. Job Responsibilities: Provide administrative support to the Regional Director, including clerical tasks, scheduling, and coordination of follow-ups with program staff. Answer and direct incoming calls in a professional and friendly manner, assisting callers with service access, appointment scheduling, and routing calls to the appropriate staff. Greet and assist clients, community representatives, and visitors in a welcoming and professional manner. Organize and coordinate meetings, prepare agendas and minutes, and communicate with agency/committee representatives. Manage ordering and inventory of office and program supplies, ensuring timely distribution and organization. Prepare check requests for regional office expenses, manage vendor billings, track orders, and ensure credits are processed as necessary. Reconcile credit card purchases and receipts, ensuring accuracy and providing necessary documentation. Make travel arrangements for the Regional Director and office staff, ensuring efficient booking and coordination for meetings and conferences. Draft and disseminate various correspondence, including thank you letters, emails, reports, and meeting minutes. Administer documentation related to Financial Assistance Opportunities available to clients, ensuring accuracy and availability. Support staff training initiatives, ensure performance evaluations are completed, and compile feedback for program outcomes. Participate in professional development opportunities to maintain and enhance skills and knowledge of services. Assist with data entry and management of various databases for reporting purposes, collaborating with the Director of Grants. Provide support for event committee meetings, including minute-taking, when the Development Coordinator is unavailable. Ensure proper maintenance of office equipment at the Sarasota office. Coordinate internal and community holiday events as requested. Provide back-up coverage as necessary for office operations. Perform additional duties as assigned by the Regional Director.

Full-time Description We're Hiring! Join a Team That Values Growth, Balance, and Making a Difference. About Us: We are the nation's largest provider of specialty return-to-work services and transitional employment programs. ReEmployAbility's mission is to connect people to a greater purpose so they can have a better life! Our program offers cost-effective return-to-work solutions that not only help manage rising workers' compensation costs but also make a meaningful difference in the lives of injured workers. What We're Looking For: We're searching for motivated individuals who thrive in a team environment and are driven to succeed. You're a great fit if you excel at: Setting goals, tracking progress, and taking initiative to improve performance Collaborating effectively and building strong relationships Thinking creatively to solve problems and generate innovative solutions What We Offer: At ReEmployAbility, we believe in supporting both your personal and professional growth. Here's what you can expect: Positive Company Culture: A supportive environment that prioritizes wellness inside and outside of work Work-Life Balance: Monday-Friday schedule-no weekends! Plus, enjoy paid holidays! Generous Paid Time Off: Including PTO to recharge and refresh Volunteer Time Off: Give back with 16 hours of paid volunteer time per year 401(k) with Company Match: Plan confidently for the future with immediate 100% vesting on employer-matched contributions Comprehensive Benefits: Medical, dental, vision, short-term disability, pet insurance, and more In-Line Tier Promotions: Achieve milestones and move up through clearly defined performance tiers-growth is built into your role! Ready to Make a Real Impact? Join us and be part of a team that values passion, perseverance, and outstanding service. Apply today! FLSA Status: Hourly (non-Exempt), Full-time Supervisor: Team Lead Supervises: None Summary/Objective This position involves receiving, reviewing, and processing referrals from clients for new program participants. The position also requires preparing, editing, and sending complex and sensitive documents to program partners and participants, as well as telephonically following up for status updates. Essential Functions Prepare and send initial correspondence to participants regarding their participation in the Transition2Work program. Provide exceptional customer service when answering the Main telephone line for the company. Learn and understand the process of the Transition2Work program in order to effectively navigate the appropriate routing of the call or issue. Partner across the Service Department to send out correspondence in a timely manner. Send all correspondence in compliance with client directions and jurisdictional requirements. Confirm all jurisdictional and account instructions are followed. When needed, draft and send detailed communication regarding assignments to keep clients informed of the status of their employees. Other duties as assigned. Requirements Strong written and verbal communication. Must have attention to detail. Must be able to multitask, prioritize and meet deadlines with short notice. Accountable and punctual Flexible and adaptable to change Strong phone and computer skills including proficiency in Microsoft Outlook and Word. Problem solving and critical thinking skills Self-motivated individual and entrepreneurial. Display professionalism with co-workers and external parties. Build and maintain professional relationships. The ability to work and comply with all EEOC rules collaboratively, respectfully and to accept constructive criticism from management with dignity and respect. Successfully pass background check Required Education and Experience 1 or more years of customer service experience High School Diploma or equivalent Preferred Education and Experience Bilingual (Spanish/English) Associates Degree or Bachelor's Degree in Business, Communications, or related field Knowledge of the workers' compensation industry Other Individual is required to sit for an extended period of time, stand, walk, talk and hear, use hands and fingers, handle or feel and reach with hands and arms. May also occasionally need to lift or move 0-15 pounds. Specific vision skills for computer usage and written document reading. Anyone who is capable of something can make an impact in the community where they live. ReEmployAbility is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. EEO Compliance: ReEmployAbility is committed to equal employment opportunity for all persons, regardless of race, color, creed, national origin, sex, age, marital status, sexual orientation, gender identity or expression, disability, veteran status or other status protected by Federal or State law. ADA Compliance: Reasonable accommodations are available to persons with disabilities during the application process and/or interview process in accordance with the Americans with Disabilities Act. Salary Description $17.00 - $18.00 per hour

Job DescriptionDescription: Why NAI Burns Scalo? We're a leader in commercial real estate, known for our commitment to excellence, innovation, and long-term relationships. We offer a collaborative environment, room to grow, and a team that values both precision and creativity. Administrative and Brokerage Support Coordinator: Provides essential support to the brokerage team by overseeing data entry, reporting, transaction support, and internal coordination. This position ensures timely execution of administrative tasks related to leasing, reporting, and broker performance. The ideal candidate is highly organized, detail-oriented, and capable of managing a broad range of responsibilities in a fast-paced commercial real estate environment. Key Responsibilities: Brokerage Support · Manage the commission payout process within our commission tracking software, ensuring accuracy in broker splits, approvals, and timely disbursements. · Compile and analyze monthly broker performance reports, tracking key metrics such as deal volume, pipeline activity, commission earned, and performance against goals. · Present Broker Sales Summary reports and insights to leadership to support strategic decision-making and accountability. · Assist brokers with document templates and facilitate brokerage agreement execution through General Counsel · Record meeting minutes for brokerage team meetings · Track and reconcile broker expenses · Support real estate team with special initiatives, such as portfolio optimization, property repositioning, and internal process improvements · Manage task lists, deadlines, and team updates for key real estate or leasing projects · Facilitate communication between internal stakeholders and external vendors · Maintain status tracking for in-progress transactions and special assignments 3rd Party Agency Real Estate Portfolio Support · Enter executed lease data into Yardi and ensure ongoing accuracy · Prepare lease abstracts and critical date summaries for each new lease; distribute calendar invites and track key milestones · Maintain compliance with lease processing checklists · Organize and manage lease documentation in SharePoint and physical files · Track and obtain tenant certificates of insurance · Maintain logs for critical lease provisions, such as rights of first refusal, termination rights, and expansion options · Coordinate receipt of security deposits and initial rent payments · Draft and send tenant notices and correspondence in collaboration with the Client Experience Team · Assist with the preparation of tenant estoppels and SNDAs · Produce investor leasing reports, occupancy reports, and stacking plans · Marketing & Research Support · Conduct submarket research and compile market intelligence for internal teams · Create and maintain listings on platforms such as CoStar, Crexi, and LoopNet · Post updates to NAI Global message boards and internal communications tools Administrative Assistant Support · Greeting clients, answering the telephone, and making follow-up calls. · Preparing correspondence, scheduling meetings, and making travel arrangements. · Preparing real estate forms and documents. · Coordinating showings, assisting at open houses, and obtaining feedback. · Ordering supplies, preparing and distributing marketing materials. · Maintaining electronic and paper filing systems. · Preparing listing materials and posting property listings. · Managing a client database and preparing reports. · Assisting with closing processes. · Record and update meeting minutes for office meetings. · Performing other duties as assigned. Key skills for this role include strong communication, computer literacy (especially Microsoft Office), excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Requirements: Qualifications · 2+ years of experience in commercial real estate, brokerage, or operations support · Proficiency with Microsoft Office Suite (Excel, Outlook, Word) · Familiarity with Yardi, SharePoint, CoStar, or similar CRE based software systems/ platforms preferred · Familiarity with CRM systems/platforms (i.e. Hub Spot, Salesforce, etc.) preferred · Strong organizational and time management skills · Excellent written and verbal communication · Ability to handle confidential information with discretion We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or dis ability status. If you're ready to bring your organizational expertise and design talent to a fast-paced, high-impact role - apply today!

Job DescriptionDescription: Why NAI Burns Scalo? We're a leader in commercial real estate, known for our commitment to excellence, innovation, and long-term relationships. We offer a collaborative environment, room to grow, and a team that values both precision and creativity. Administrative and Brokerage Support Coordinator: Provides essential support to the brokerage team by overseeing data entry, reporting, transaction support, and internal coordination. This position ensures timely execution of administrative tasks related to leasing, reporting, and broker performance. The ideal candidate is highly organized, detail-oriented, and capable of managing a broad range of responsibilities in a fast-paced commercial real estate environment. Key Responsibilities: Brokerage Support · Manage the commission payout process within our commission tracking software, ensuring accuracy in broker splits, approvals, and timely disbursements. · Compile and analyze monthly broker performance reports, tracking key metrics such as deal volume, pipeline activity, commission earned, and performance against goals. · Present Broker Sales Summary reports and insights to leadership to support strategic decision-making and accountability. · Assist brokers with document templates and facilitate brokerage agreement execution through General Counsel · Record meeting minutes for brokerage team meetings · Track and reconcile broker expenses · Support real estate team with special initiatives, such as portfolio optimization, property repositioning, and internal process improvements · Manage task lists, deadlines, and team updates for key real estate or leasing projects · Facilitate communication between internal stakeholders and external vendors · Maintain status tracking for in-progress transactions and special assignments 3rd Party Agency Real Estate Portfolio Support · Enter executed lease data into Yardi and ensure ongoing accuracy · Prepare lease abstracts and critical date summaries for each new lease; distribute calendar invites and track key milestones · Maintain compliance with lease processing checklists · Organize and manage lease documentation in SharePoint and physical files · Track and obtain tenant certificates of insurance · Maintain logs for critical lease provisions, such as rights of first refusal, termination rights, and expansion options · Coordinate receipt of security deposits and initial rent payments · Draft and send tenant notices and correspondence in collaboration with the Client Experience Team · Assist with the preparation of tenant estoppels and SNDAs · Produce investor leasing reports, occupancy reports, and stacking plans · Marketing & Research Support · Conduct submarket research and compile market intelligence for internal teams · Create and maintain listings on platforms such as CoStar, Crexi, and LoopNet · Post updates to NAI Global message boards and internal communications tools Administrative Assistant Support · Greeting clients, answering the telephone, and making follow-up calls. · Preparing correspondence, scheduling meetings, and making travel arrangements. · Preparing real estate forms and documents. · Coordinating showings, assisting at open houses, and obtaining feedback. · Ordering supplies, preparing and distributing marketing materials. · Maintaining electronic and paper filing systems. · Preparing listing materials and posting property listings. · Managing a client database and preparing reports. · Assisting with closing processes. · Record and update meeting minutes for office meetings. · Performing other duties as assigned. Key skills for this role include strong communication, computer literacy (especially Microsoft Office), excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Requirements: Qualifications · 2+ years of experience in commercial real estate, brokerage, or operations support · Proficiency with Microsoft Office Suite (Excel, Outlook, Word) · Familiarity with Yardi, SharePoint, CoStar, or similar CRE based software systems/ platforms preferred · Familiarity with CRM systems/platforms (i.e. Hub Spot, Salesforce, etc.) preferred · Strong organizational and time management skills · Excellent written and verbal communication · Ability to handle confidential information with discretion We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or dis ability status. If you're ready to bring your organizational expertise and design talent to a fast-paced, high-impact role - apply today!

The Administrative Support Assistant is a entry-level position that provides administrative support services to any department within SCC, allowing the individual the opportunity to learn and advance with SCC. DUTIES AND RESPONSIBILITIES: * Provides administrative support to the Office Support department, back up coverage for the Reception team, as well as any other internal department, as requested. * Assists in training entry-level Office Support Assistants for later advancement. * Prepares supplies for new employees, and collects supplies for departing employees * Maintains the department supply cabinet, as well as the required inventory for the client training manuals. * Assists with lunch distribution for employees and clients. * Complies with all approved procedures, directives and guidelines. * Performs other duties as assigned. JOB SPECIFICATIONS: Education Required: High School Diploma, Associate's Degree or Business Certification is preferred. Experience Required: A minimum of one year experience working within a business environment is required. Skills Required: * Excellent communication, interpersonal, and organizational skills. * The ability to handle multiple tasks as well as to define priorities and respond accordingly. * The ability to work in a fast-paced environment. * Basic to intermediate Microsoft Word and Excel knowledge is required. * Must be detail-oriented. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position the employee is regularly required to talk and hear verbal communication. The employee is frequently required to sit, and regularly required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. Moderate to extensive keyboard activity is required. Some lifting (up to twenty pounds) may be required. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Environmental conditions are somewhat variable, but generally acceptable in temperature, ventilation, and lighting with CRT exposure * SCC is an equal opportunity & affirmative action employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability or any other characteristic protected by law

ADMINISTRATIVE ASSISTANT- TRAINING FLSA: NON- EXEMPT Duties/Responsibilities: Support training staff in preparing training material and performing various tasks to ensure training sessions are organized and information is current. Serve as the first point of contact for internal and external inquiries, managing correspondence, phone calls, and calendars. Assist with scanning and filing tasks of the department. Prepare and maintain documents, reports and presentations as needed. Use and maintain training records and reports in the Learning Management System to ensure all staff compliance requirements are met in a timely manner. Assist with orientation activities, including but not limited to reviewing student and employee records to ensure accuracy. Undertake projects assigned by the training supervisor, which may involve collaboration with other Suncoast Community Health Centers administrative staff. Additional duties may and can be assigned as needed. Required Skills/Abilities: Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Strong analytical and problem-solving skills. Ability to use office equipment, including computers, copy machines, fax machines, telephones, calculators, and more. Must be able to effectively manage workflow and maintain high-quality standards in environments where staffing levels may be below ideal, demonstrating the ability to prioritize tasks and collaborate with the team under pressure. Ability to prioritize tasks and to delegate them when appropriate. Ability to function well in a high-paced and at times stressful environment. Proficient with Microsoft Office Suite or related software. Perform additional tasks as needed to support the centers. Education and Experience: High School Diploma or equivalent required. At least two years related experience preferred. Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Must be able to travel to various center locations as required.

If you are a current University of Tampa student, please search for and apply to student jobs here via Workday. Job applications for current students will not be considered if submitted through the external career center. Details The Administrative Assistant to the Vice President for Marketing and Communications provides high-level administrative, operational, and analytical support to ensure the efficient and effective functioning of the Office of Marketing and Communications. This position supports the Vice President and marketing senior leadership team in managing day-to-day operations, coordinating civic and university partner engagement, maintaining divisional budgets and analytics, preparing board and cabinet materials, and tracking strategic priorities tied to institutional goals. Duties and Responsibilities Executive and Administrative Support - Manage the Vice President's daily calendar, appointments, and scheduling logistics with a high level of accuracy and confidentiality. - Coordinate meeting preparation, including agendas, briefings, background materials, and follow-up actions. - Anticipate information needs, prepare briefing materials in advance of meetings, and ensure the Vice President is thoroughly informed and prepared. - Draft, edit, and proofread correspondence, memos, reports, and presentations for internal and external audiences. - Manage travel arrangements, reimbursements, and procurement card reconciliations in compliance with university policies. - Maintain organized digital and physical filing systems for correspondence, contracts, and institutional records. - Willingness to embrace new technologies and innovative organizational practices. - Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office. Budget and Operations - Track and reconcile the division's operating budget, including invoices, purchase orders, and vendor contracts. - Prepare monthly budget and variance reports; assist with forecasting and resource planning. - Liaise with Finance and Procurement on purchasing, compliance, and reporting needs. - Support the Vice President in ensuring that fiscal and operational processes align with institutional priorities and policies. - Assist in identifying process improvements and digital tools that enhance efficiency, tracking, and reporting accuracy across the division. Board, Cabinet, and Institutional Reporting - Assist in preparing executive-level reports and presentations for the President's Office, Cabinet, and Board of Trustees. - Compile divisional performance data and key performance indicators (KPIs) for monthly and quarterly review. - Coordinate timelines, gather inputs from team leads, and ensure all reporting deliverables meet quality and accuracy standards. - Support the creation of visually engaging presentations and dashboards that communicate outcomes and impact. Public Affairs Support - Provide project support senior leaders within the division as directed by the VP of Marketing and Communications. - Assist with logistics, scheduling, and materials preparation for media relations, crisis communication, and public affairs initiatives. - Support communications tracking and media monitoring efforts, ensuring follow-up and documentation of key outcomes. - Help coordinate messaging, speaking engagements, and event preparation for university leadership and community representation. - Maintain confidentiality and professionalism in handling sensitive institutional and media matters. Civic and Community Partner Engagement - Coordinate logistics and follow-up for the Vice President's participation in civic, community, and industry partnerships - Maintain a calendar of civic, donor, and community events where the Vice President or division is represented. - Track engagements and ensure timely follow-up, briefings, and communications with external stakeholders. - Support preparation of talking points, bios, and event summaries related to civic and community representation. Strategic Initiatives and Project Tracking - Support implementation and tracking of divisional strategic priorities and the Vice President's 90-day and annual plans. - Coordinate divisional planning and goal-setting sessions; monitor progress on key initiatives and institutional deliverables. - Maintain project trackers and assist in follow-up on action items resulting from cabinet, leadership, and cross-divisional meetings. - Collaborate with Marketing and Communications managers to gather data and updates for strategic dashboards and reports. Internal Communications and Team Operations - Serve as a central point of contact for the Office of Marketing and Communications, ensuring seamless communication flow within the division. - Support planning and logistics for team meetings, retreats, and recognition events that foster culture, collaboration, and morale. - Coordinate staff recognition, professional development, and team-building initiatives that reinforce the division's culture of creativity, collaboration, and shared purpose. - Draft and distribute internal division announcements and project updates on behalf of the Vice President. - Assist with onboarding of new employees and maintenance of team rosters, contact lists, and shared resources. Qualifications Required: - Associate's or Bachelor's degree (business administration, communications, or related field preferred). - Minimum of 3-5 years of progressively responsible administrative experience supporting senior executives or managing office operations. - Strong proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Teams, SharePoint); comfort with analytics and project management tools. - Excellent written and verbal communication skills, with a strong eye for accuracy, detail, and professional presentation. - Proven ability to handle confidential information with discretion and sound judgment. - Demonstrated ability to interact professionally with senior executives, trustees, media representatives, and community partners. - Exceptional discretion, diplomacy, and judgment in managing sensitive and confidential information. - Strong organizational skills, time management, and ability to manage multiple priorities in a fast-paced environment. Preferred: - Experience in higher education, nonprofit, or marketing/communications environments. - Budget and financial management experience, including forecasting and expense tracking. - Familiarity with data analytics or KPI reporting. - Demonstrated ability to coordinate events, civic engagements, or community partnerships. Ideal Candidate Profile The ideal candidate is a proactive, resourceful, and detail-oriented professional who takes pride in anticipating needs and creating order out of complexity. They thrive in a fast-paced, creative environment and are energized by supporting a dynamic, high-performing division. They possess exceptional judgment, professionalism, and interpersonal skills, and they bring a calm, solutions-focused approach to challenges. They are a cultural ambassador-someone who supports the Vice President's servant-leadership style and helps foster a joyful, collaborative, and high-trust team culture within the division. The ideal candidate thrives in an environment where no two days are alike-balancing executive precision with flexibility, tact, and creative problem-solving. They are energized by being a trusted partner to leadership, a reliable point of contact for the campus community, and a behind-the-scenes force in advancing UTampa's national reputation and civic presence. Core Competencies - Professionalism and integrity - Strategic organization and attention to detail - Communication excellence (written, verbal, visual) - Initiative and independent judgment - Collaboration and relationship-building Additional Information • This position reports directly to the Vice President for Marketing and Communications. Required Attachments Please be sure to attach all required documents listed below in the attachment section at the bottom of the "My Experience" page of the application before continuing through the application. 1. Cover letter 2. Resume Work Schedule • This is a full-time, on-campus position based in the Office of Marketing and Communications. • Monday through Friday, 8:30 a.m. to 5:00 p.m. • Summer: Monday through Thursday, 8:00 a.m. to 5:30 p.m. • Occasional early morning, evening, or weekend hours may be required to support events or board/civic engagements. The University of Tampa offers great benefits to include: • FREE Tuition • Generous paid leave • Wellness initiatives • 100% Employer-Funded Health Reimbursement Account • 100% Employer-Paid Short & Long Term Disability Insurance • 100% Employer-Funded Employee Assistance Program • Discounted On-Campus Dining Meal Plans • FREE On-Campus Parking • Access to Campus Amenities (pool, library, campus events and more) • Fitness Center • Pet Insurance • Flexible Spending Accounts • And more! Submission Guidelines To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application. Background Check Requirements Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report. Additional Information This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.

JOB PURPOSE The Administrative Assistant provides critical leadership support to the Program Manager and Disaster Case Management staff through administrative excellence, ensuring accuracy, timeliness, and compliance. This role is responsible for maintaining organizational efficiency by managing payroll, reporting, records, communications, and logistics while modeling professionalism, accountability, and client-centered service. Qualifications ESSENTIAL JOB RESPONSIBILITIES Payroll, Timekeeping & Expense Reporting · Track and manage overall payroll systems to ensure compliance and timeliness. · Receive, enter, and manage time submissions; ensure staff timesheets are submitted for signature on schedule. · Manage mileage submissions, ensuring all forms are accurate and routed for signature before submission. · Complete and submit Concur expense reports in compliance with accounting deadlines and policies. KPI: Ensure 100% on-time submission of payroll, timesheets, mileage, and Concur reports each cycle with error rate below 2%. Administrative Support & Communication · Answer and route calls, emails, and correspondence promptly and professionally. · Draft, proofread, and distribute documents, reports, and correspondence. · Provide scheduling support for Program Manager and leadership staff, ensuring meetings are coordinated efficiently. KPI: Respond to all staff or client inquiries within 24 hours; maintain zero scheduling conflicts; ensure 100% of administrative requests are completed by agreed deadlines. Records & Compliance Management · Maintain legal, financial, and program records with accuracy and confidentiality. · Ensure filing systems (digital and physical) are up-to-date, accessible, and compliant with organizational and contractual requirements. · Support contract repository, policies, and procedure updates. KPI: Maintain 100% accuracy in records filing and retrieval; complete monthly compliance checks on program files. Logistics, Errands & Office Operations · Pickup and distribute mail and documents to/from corporate. · Run general errands to support staff, vendors, and clients. · Track and distribute office keys, maintain supply levels, and ensure office systems operate smoothly. KPI: Complete all errands within scheduled timeframes; achieve 95% staff satisfaction rating on logistical and office support. Meeting & Event Support · Prepare agendas, materials, and minutes for monthly program and staff meetings. · Coordinate, set up, and break down meeting spaces (furniture, technology, supplies, refreshments). · Manage logistics for trainings and events, including ordering food, beverages, and materials as needed. KPI: Ensure 100% of meetings are fully set up at least 15 minutes prior to start time; achieve 95% satisfaction feedback from staff and leadership on meeting coordination and support. Leadership Through Administrative Excellence · Anticipate the needs of Program Manager and staff, proactively identifying ways to increase efficiency. · Support cross-department collaboration by ensuring communication flows smoothly across teams. · Act as the administrative lead in ensuring professionalism and organizational consistency in all documents, interactions, and reports. KPI: Document at least 2 process improvements per quarter that streamline workflow or reduce administrative errors. Other Duties · Perform additional administrative responsibilities as assigned in support of program success. KPI: Maintain 100% completion of special assignments by deadlines. Mission-Driven Service · Demonstrate exceptional customer service and servant leadership in all actions by prioritizing the child, family, Veteran, or client first, in support of the mission to “Empower people to build better lives for themselves, their families, and their communities.” KPI: Maintain 85% or higher satisfaction feedback from internal staff and external partners on administrative support. ESSENTIAL QUALIFICATIONS EDUCATION: High School Diploma/GED or comparable skill set obtained through experience. EXPERIENCE: 3-5 years administration experience, non-profit experience preferred; 2-3 years' experience in a customer service focused environment. Proficient knowledge of MS Office, Word, Excel etc.; Strong math skills, 10 key-by-touch and proof reading. ATTENDANCE: Must maintain regular and acceptable attendance at such level as is determined in the employer's sole discretion. LICENSES: Driver's License with clear record. VEHICLE: Must have daily use of a vehicle without prior notice. OTHER: Must be available and willing to travel to various locations and with such frequency as the business need dictates. Must pass criminal background checks. Must be available and willing to work nights, weekends, and holidays as required to meet business needs. Must not pose a threat or significant risk of substantial harm to the safety or health of himself/herself or others. Endeavors has a longstanding practice of providing a work environment that is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion, national origin, marital status, sexual orientation, gender identity, genetic information, disability, military or veteran status, or any other characteristic protected by law. We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities. Endeavors also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email **************** or speak with your recruiter. Endeavors is dedicated to offering reasonable accommodations for individuals with disabilities. If you are a qualified candidate with a disability and need help submitting your application online, please reach out to us at ************************. If you are chosen for an interview, we will provide further details on how to request accommodations for the interview process.