Executive administrative assistant jobs in Champaign, IL - 28 jobs

Job DescriptionSalary: Job Title: Executive Assistant Reports To: Executive Director / CEO / Senior Leadership The Executive Assistant provides high-level administrative support to the executive team by handling a wide range of executive and administrative tasks. This position requires excellent organizational skills, strong attention to detail, discretion, and the ability to manage multiple priorities efficiently in a fast-paced environment. Key Responsibilities: Manage and maintain executives schedules, appointments, and travel arrangements. Prepare correspondence, reports, and presentations on behalf of executives. Screen and direct phone calls, emails, and other communications to the appropriate parties. Organize and coordinate meetings, including agenda preparation, minutes, and follow-ups. Handle confidential information with discretion and professionalism. Assist with special projects, research, and event planning as assigned. Maintain filing systems and ensure accurate record keeping. Serve as a liaison between executives and internal/external stakeholders. Support in preparing financial reports, expense tracking, and budget monitoring. Qualifications: Associate or Bachelors degree preferred (Business Administration or related field). 3+ years of experience in administrative or executive assistant roles. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. Excellent written and verbal communication skills. Ability to prioritize and manage multiple projects simultaneously. Professional demeanor and ability to maintain confidentiality. Preferred Skills: Experience supporting senior executives or leadership teams. Strong problem-solving and decision-making abilities. High level of attention to detail and accuracy. Flexibility and adaptability in a dynamic work environment. Work Environment: Office-based with occasional remote or hybrid flexibility (if applicable). May require occasional travel or after-hours availability for meetings or events.

Administrative Office Assistant The Administrative Office Assistant provides essential support to ensure efficient operation of the office. This role is responsible for handling a variety of administrative and clerical tasks, including managing correspondence, scheduling appointments, maintaining organized records, and assisting staff and visitors. The ideal candidate is detail-oriented, proactive, professional, and able to multitask in a fast-paced environment. Under the assigned supervisor, this position manages office operations and administrative activities in Champaign, IL. Required Qualifications: High school diploma or equivalent; associate degree or administrative certification preferred. Minimum 1-2 years of administrative or office support experience. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software. Strong organizational and time-management skills with attention to detail. Excellent written and verbal communication skills. Ability to handle sensitive information with discretion and confidentiality. Professional demeanor with strong interpersonal skills and customer service orientation. Ability to multitask, prioritize, and work independently or as part of a team. Essential Duties and Responsibilities Greet and assist visitors, clients, and staff in a professional and friendly manner. Answer, screen, and direct phone calls; respond to inquiries and relay accurate information. Prepare, format, and distribute correspondence, reports, memos, and forms. Schedule meetings, appointments, and conference rooms; maintain office calendars. Maintain and organize electronic and physical filing systems, ensuring confidentiality and easy retrieval. Assist with onboarding new employees, including preparing paperwork and office setup. Coordinate office supplies, place orders, and maintain inventory levels. Support staff with administrative tasks such as data entry, scanning, copying, and mailing. Assist with organizing meetings, trainings, and company events, including logistics and materials. Process incoming and outgoing mail and deliveries. Maintain a clean, organized, and professional office environment. Perform other related duties as assigned to support office operations. We Invest in You! Tuition assistance up to $2500 per year Up to 4 weeks paid Vacation Days, up to 6 paid Personal Days, and up to 5 paid Sick days annually Medical, dental, vision, 403b Retirement, flexible spending accounts, health savings account, and short-term disability options Agency paid life up to $50K based on salary Voluntary Supplemental Life for Employee, Spouse, and Child(ren) Voluntary Legal Plans Agency paid long term after 1 year of employment Career ladders, professional development, and promotion opportunities Free LCSW and LCPC Supervision hours available in some locations A Different Kind Of Employer One Hope United is strong and ready to grow. Are you ready to grow with us? 800+ talented professionals strong, serving 10,000 children and families in Illinois and Florida Fiscally stable, $70 Million agency-- strong since 1895 Energetic leadership and a rich community of support One Hope United does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by law. One Hope United is an Equal Opportunity Employer and a Drug-Free Workplace. OHU participates in eVerify. In the spirit of caring for one another and our community, please note that upon accepting an offer of employment from One Hope United, you will be required to share proof of a COVID-19 vaccination. The requirement is subject to accommodation in compliance with applicable laws and regulations.

DEPARTMENT OF MILITARY AFFAIRS - LINCOLN'S CHALLENGE ACADEMY PERSONAL SERVICE CONTRACT POSTING All applicants who want to be considered for this position MUST apply electronically through SuccessFactors. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. A RESUME IS REQUIRED FOR THIS JOB POSTING Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that you must verify proof of higher education for any degree earned (if applicable) before any offer can be extended. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV. Work Location: 212 W Borman Dr, Rantoul, Illinois, 61866 NO MEDICAL AND NO DENTAL INSURANCE PROVIDED JOB REQUISITION: 52604 ANNUAL SALARY: MIN. $44,959 MAX. $58,445 Anticipated annual starting: $44,959 LINCOLNS CHALLENGE ACADEMY EMPLOYEE HOURS: 8 Hours daily - Between 7:00 AM - 7:00 PM Can vary based on mission requirements SCHEDULE: Must work until 7:00 pm one night a week Must work one weekend a month Agency Contact: SHERRI WHITE-TAYLOR Email: ******************************** Phone #: ************ Essential Function 1 Performs a variety of complex, specialized secretarial duties: * filing, typing, and general office support functions; * maintains necessary files; prepares and types a variety of reports and memorandums; * develops deadlines, suspense's, and prioritizes work to be completed * plans, facilitates, and coordinates work with staff to ensure maximum output Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above. Minimum Qualifications 1 * Requires the knowledge, skill, and mental development equivalent to the completion of high school. * Requires 2 years secretarial experience or administrative military experience. Preferred Qualifications 1 * Prefers working knowledge of agency programs, rules, and regulations. * Prefers a current holder of an Illinois Notary Public License. Employment Condition 1 1. Requires the ability to pass a DoD background investigation. 2. Requires a valid driver's license in the appropriate classification as required by law. 3. Required to work a flex work schedule including weekends and evenings when necessary to meet agency needs. Work Hours: 8 Hours daily - Between 7:00 AM - 7:00 PM Can vary based on mission requirements Work Location: 212 W Borman Dr, Rantoul, Illinois, 61866 Agency Contact: Sherri White-Taylor Email: ******************************** Phone #: ************ Posting Group: Education; Office & Administrative Support APPLICATION INSTRUCTIONS * Use the "Apply" button at the top right or bottom right of this posting to begin the application process. * If you are not already signed in, you will be prompted to do so. * State employees should sign into the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. * Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. * If you have questions about how to apply, please see the following resources: * State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid * Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website. The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: * ****************************** * *************************** * NOTE: The Department of Military Affairs does not discriminate against any individual because of his or her race, color, religion, sex, national origin, ancestry, age, order of protection status, marital status, physical or mental disability, military status, sexual orientation, pregnancy, or unfavorable discharge from military service in connection with employment, real estate transactions, access to financial credit, and the availability of public accommodations in compliance with the Illinois Human Rights Act, the Illinois Constitution, Title VI of the 1964 Civil Rights Acts, Section 504 of the Rehabilitation Act of 1973, as amended, and the U.S. Constitution. The Equal Employment Opportunity Office is responsible for compliance and may be reached at ************. Department of Defense (DOD) background check and receipt of a DOD Common Access Card (CAC) is required for this position. Nearest Major Market: Champaign Nearest Secondary Market: Urbana

Assistant or Associate University Counsel Job no: 519181 Work type: On Campus Title: Assistant or Associate University Counsel Division Name: Presidential Department: Office of General Counsel Job Summary The Assistant or Associate University Counsel is a highly skilled and experienced attorney and a vital member of the in-house legal team at Illinois State University. Under the direction of the General Counsel, the Associate University Counsel has primary responsibility for the management of numerous and varied legal matters and will provide timely and effective advice and counsel to various University units and personnel. Subject matter responsibility includes representing the University before state and federal external agencies, appearing in state and federal court, managing university litigation (both cases handled in house and with outside counsel), third party discovery requests, subpoenas, and records requests, conducting risk management analysis of litigation, and providing legal advice related to the University Department of Intercollegiate Athletics, NCAA compliance, Title IX compliance, faculty employment issues including related Appointment Salary Promotion and Tenure Policies (ASPT) and other policy matters with other matters as assigned. This employee must be capable of working with minimal supervision, of working very positively within a dynamic team, be an excellent communicator, and be willing to work on matters beyond primary focus as needs arise, including willingness to develop new areas of sub-specialty in a hands-on, high-volume in-house counsel office. Additional Information Benefit Highlights: Health, dental, vision, and life insurance Retirement and supplemental retirement Tuition waiver benefits Paid vacation (24 days a year) and sick time (12 days a year) Paid holiday/administrative closures (********************************************** For more University Benefit information: ************************************** Salary Rate / Pay Rate $130,000 - $150,000 combined with an excellent benefits package Required Qualifications 1. Law degree from an American Bar Association Accredited Law School 2. Licensed and in good standing to practice law in State of Illinois, or eligible for admission to practice within six months of employment 3. Five or more years of civil defense litigation experience including direct trial experience and direct client interaction. 4. Excellent analytical skills and legal research and writing skills. 5. Excellent verbal, and written communication skills to effectively interact with University leadership, administrators, campus partners and stakeholders. 6. Excellent interpersonal and advising skills demonstrating empathy, courtesy, diplomacy, and a collaborative approach demonstrating a commitment to effective client service. 7. Ability to work independently while effectively keeping supervisor, colleagues, and clients informed. 8. Excellent problem-solving skills and demonstrated ability to address difficult and complex issues. 9. Strong organizational skills and attention to detail with the ability to prioritize and work on multiple time-sensitive, concurrent, complex matters. 10. Ability to address senior level administrators and other groups with confidence. 11. Appreciation of unique and often complex decision-making dynamics associated with working for a university. 12. Willingness to work on matters beyond primary focus as needs arise including willingness to develop new areas of sub-specialty in a hands-on, high-volume in-house counsel office. 13. Ability to use common computer applications and case management software. 14. Ability to represent the University professionally and tactfully. Preferred Qualifications 1. Experience practicing law in a University setting or other in-house environment or in regular representation of public or private institutional clients. 2. Employment law experience. 3. Education law experience. 4. Civil Rights litigation experience. 5. Civil defense litigation experience. 6. Title IX compliance experience. 7. Experience working directly with HR, risk management, and employees of clients. Functional Expectations Must be able to complete the following with or without a reasonable accommodation: 1. Remain at a workstation for extended periods 2. Move about in various locations on and off campus as needed to complete day-to-day work 3. Effectively communicate on a daily basis Proposed Starting Date ASAP Required Applicant Documents - Resume / C.V. - Cover Letter - Reference List Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply" Special Instructions for Applicants To ensure full consideration, applicants are encouraged to submit their application materials by August 16, 2024. Review of applications will commence on this date and continue until the position is filled. Contact Information for Applicants Meghan Lugo ***************** Important Information for Applicants This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources. Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at **************. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence. If you are having difficulty accessing the system, please call Human Resources at **************. Advertised: 08/12/2024 Central Daylight Time Applications close: Employee Referral Send me jobs like these We will email you new jobs that match this search. Great, we can send you jobs like this, if this is your first time signing up, please check your inbox to confirm your subscription. The email address was invalid, please check for errors. You must agree to the privacy statement Assistant or Associate University Counsel Opened08/12/2024 Closes DepartmentOffice of General Counsel Illinois State University seeks an Assistant or Associate University Counsel in the Office of General Counsel (OGC). TEST Current Opportunities Assistant or Associate University Counsel Opened08/12/2024 Closes DepartmentOffice of General Counsel Illinois State University seeks an Assistant or Associate University Counsel in the Office of General Counsel (OGC).

Administrative Assistant IV (12 months) JobID: 2598 Office & Technical Employees/Administrative Assistant Date Available: 08/01/2026 Additional Information: Show/Hide We are excited about your interest in our district! District 87 is home to one high school, one junior high, six elementary schools, and one early childhood school. We also have the Bloomington Career Academy which provides career exploration opportunities to high school students at Bloomington High School and surrounding school districts. Please review the attached job description, non-union compensation rates and Office and Technical Employees handbook in the bottom right-hand corner. * The minimum starting compensation for this position will be $22.21/hour and compensation will be commensurate with prior District 87 and full-time external experience as outlined in the OTE compensation matrix. * Employment beginning after the normal employment start date will be prorated based on the number of days worked. * More detailed information about benefits and costs associated with benefits can be found here. This position will be classified as part of the OTE employee group.

can be found here. . Salary/Benefits The compensation begins at $20.19/hour depending on years of applicable experience. Benefits information can be found here. This position is part of the Office and Technical Employee employee group. Additional Notes We are excited about your interest in our district! District 87 is home to one high school, one junior high, six elementary schools, and one early childhood school. We also have the Bloomington Career Academy which provides career exploration opportunities to high school students at Bloomington High School and surrounding school districts. Athletic/activity coaching opportunities are listed here. Link to District/Third Party Online Application Web Page ************************************************************ School District ****************** Position Website ************************************************************ ILearn Link ILearn Report Card Link District Report Card Job Posting Date 12/31/2025 Start Date 1/5/2026

JOB TITLE: Temporary - Laboratory Administrative Assistant M-F 8:00AM-4:30PM @ $23.00-$28.00 (Based on experience) Target start date 3/1/26-May be able to move into a permanent role if great fit and we have the availability after April. JOB SUMMARY: Provides comprehensive administrative support to the Pathologist. This role is responsible for accurate data entry, record management, transcription, communication coordination, and general administrative support to ensure efficient daily operations within the pathology department. Act as a laboratory technician assistant as needed. JOB RESPONSIBILITIES Data Entry & Record Management Enter patient diagnoses and additional test information accurately into the electronic medical record (EMR) system. Maintain organized files for pathology reports, slides, and related documentation in both electronic and physical formats. Transcription Transcribe pathology results and related documents with accuracy and clarity. Ensure timely completion of transcriptions to support prompt reporting and patient care. Communication & Coordination Coordinate delivery and retrieval of pathology materials and monitor follow-up on pending tests and results. Administrative Support Prepare reports, documents, and other materials as requested by the Pathologist. Team Collaboration & Professional Conduct Support laboratory staff and other departments to achieve operational goals. Maintain strict confidentiality and adhere to HIPAA regulations. Demonstrate professionalism and efficiency in all interactions and documentation This job description is not intended to be all-inclusive. Exact tasks and responsibilities may vary by location; employees are subject to the direction of management at the office, as assigned to meet the ongoing needs of the office and/or organization. POSITION QUALIFICATIONS Minimum Qualifications Associate or bachelor's degree in a related field. Proficiency in Microsoft Office Suite and EMR systems. Strong keyboarding, transcription, and data entry skills with high attention to detail. Excellent organizational, communication, and multitasking abilities. Ability to maintain confidentiality, prioritize tasks, and work independently in a fast-paced environment. Ability to transition between the laboratory and the Pathologist's office multiple times throughout the day. Experience in a medical or laboratory environment. VSD CORE VALUES Having fun . We celebrate success and failure, we find humor in our daily lives, we create a fun atmosphere, and we enjoy being together. Being a team . We care for one another and build each other up, we embrace diversity and inclusion, we collaborate, and we serve one another - forming a strong family bond. Being resilient. We expect the unexpected, we embrace the need to change, `we are optimistic and grateful, and we are focused on our mission and vision. Being accountable . We strive to provide value every day; we use data to continually improve, we continually evaluate competing priorities, and we deliver exceptional results. Being courageous. We are not afraid to be vulnerable, we have ideological debates, we rise to the challenge, facing problems head-on, and we make the tough decisions. Being entrepreneurial . We have an owner's mentality, we set high goals, we strive to be a leader in our industry, and we manage our business and financial risk.

Job Description Carle Health & Fitness Center in Bloomington, IL is looking for one admin assistant to join our team. Our ideal candidate is attentive, motivated, and engaged. Responsibilities Field telephone calls Receive and direct visitors Maintain and coordinate schedules, appointments, and calendars Create spreadsheets, presentations, and marketing materials Maintain an organized filing system Conduct internet research Place orders for office equipment or business needs Enter data into reports as needed Create email and postal mail campaigns Qualifications Exceptional attention to detail Ability to organize and create orderly systems Experienced in computer technology that includes excel, google docs, powerpoint, and social media marketing We are looking forward to hearing from you. Available shifts and compensation: We have available shifts all days of the week. Compensation depends on your experience. By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers . If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. Job Description Administrative Assistant - Decatur, IL This is a permanent, non-exempt level position. Job Summary: ADM is seeking a highly organized and detail-oriented individual to join our Engineering & Projects team as an experienced Administrative Assistant, specializing in Project Accounting. This role will support the team by maintaining accounting systems, managing administrative tasks, and assisting with project-related activities to ensure smooth operations and compliance with company standards. Key Responsibilities: Ajera Accounting Software Management: Maintain and update project information in Ajera for the Engineering & Projects team Generate monthly invoices and reports Assist Project Managers and staff with KPI tracking and report generation Approve Ajera timesheets for all Engineering Service (ES) employees and Tech Services contractors Timekeeping and Payroll: Approve ADM timecards for non-exempt employees. Supervise and approve timesheets for temporary contractors in Fieldglass Purchasing and Vendor Management: Process invoices in Coupa Create and receive purchase orders for ES and Tech Services contractors Provide information and coordinate safety boots/glasses for the team Administrative Support: Organize and maintain project files and employee records Assist with new hire onboarding processes Gather information and complete Tax Credit Questionnaires Coordinate travel arrangements for ES and Tech Services personnel Maintain professional certifications and licenses for ES employees Office and Equipment Management: Maintain copiers, plotters, and ES fleet cars, including oil changes, repairs, and mileage reporting Order office and safety supplies as needed Organize the department library, record new books, and file documentation Event and Meeting Coordination: Organize ES department meetings, including room setup, food, and refreshments Plan and coordinate holiday food days, anniversaries, and retirement celebrations Assist management with meeting setups and miscellaneous tasks Records and Document Management: Manage records retention, including requesting boxes, maintaining spreadsheets, and ensuring proper storage Scan drawings and upload them to ProjectWise Download photos from cameras and organize them in ProjectWise Facilities and Seating Assignments: Assist with in-office seating assignments and workspace organization Accounting and Reconciliation: Interface with the accounting team for reconciliations and financial reporting Support financial analysts with cashflow and net income analysis (profit/loss) reporting Required Qualifications: High school diploma or equivalent required Proven experience in administrative support, project accounting, or a similar role Strong organizational and multitasking skills with attention to detail Excellent communication skills, both written and verbal Ability to work independently and collaboratively in a fast-paced environment Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) Preferred Qualifications: Associates or Bachelor's degree in Business Administration, Accounting, or a related field preferred Prior experience in engineering or technical services environments is advantageous Proficiency in Ajera Accounting software, Coupa, and Fieldglass preferred Familiarity with ProjectWise or similar document management systems is a plus Why Join ADM? At ADM, we value our employees and provide opportunities for growth and development. As part of our Engineering Services team, you'll play a vital role in ensuring operational excellence and contributing to the success of our projects. ADM requires the successful completion of a background check. Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours. If hired, employees will be in an “at-will position” and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors. The pay range for this position is expected to be between: $35,400.00 - $66,600.00

The Administrative Assistant provides administrative and secretarial assistance to the Office of Disability Services' unit, reports directly to the Director of Disability Services, and performs other job-related duties such as secretarial assistance to the professional employees in the unit as assigned.Essential Duties and Responsibilities: * Interact and work with a diverse group of students, faculty and staff. * Answer phone calls and inquires and direct students and visitors to the right faculty and university office. * Complete the request for accommodations ADA student accommodations. * Complete Electronic Personnel Action forms (EPAFs) * Complete ODS staff travel requests and requisitions for reimbursement. * Track and manage office supplies and order additional supplies when requested by faculty. * Assist with tasks including setting-up displays during open house and recruitment events. * Ensure vendors and contractors are paid timely. * Performs any other duties as assigned. Minimum Position Requirements (including certifications, licenses, etc.): * Bachelor's degree * At least three (3) years of experience that is directly related to the duties and responsibilities specified. Knowledge, Skills and Abilities: * Considerable knowledge of office management practices and procedures * Considerable knowledge of American Disabilities Act (ADA) * Excellent verbal and written communication skills. * Ability to compose and prepare accurate reports, records and correspondence * Ability to prepare and maintain complex clerical files including statistical reports and materials * Ability to deal effectively with the public in giving and obtaining information, referring callers and arranging appointments * Ability to take dictation and to operate a word processor at a corrected rate of fifty words per minute

Admin Support- Rantoul, IL Administrative Support I (Temp - 90 Days max) Pay: $23-$25/hr Entry-level administrative role supporting a manufacturing facility. Responsibilities include answering phones, greeting visitors, data entry, document preparation, office support, and transferring SOPs to new formats across multiple production lines.Requirements Strong Excel and Microsoft Office skills Ability to multitask in a fast-paced office/manufacturing environment Reliable transportation and valid driver's license Team-oriented, dependable, and willing to learn High School Diploma or GED 6+ months of administrative/clerical experience preferred

Job Description Aftershock Decals and Design is seeking a dependable and motivated Administrative Assistant to support daily office operations and provide excellent customer service. This role is a key point of contact for customers and plays an important part in keeping projects organized and moving smoothly through the shop. Please complete the disc assessment to be considered for this job. Compensation: $30,000 - $40,000 yearly Responsibilities: Answer phones, emails, and messages; greet customers in person Schedule jobs and manage calendars Cold calling potential new clients Assist with estimates, invoices, and basic bookkeeping tasks Communicate job status and updates to customers Maintain organization of customer files, orders, and paperwork Support overall office and shop operations Qualifications: Previous administrative or office experience preferred Strong communication and organizational skills Comfortable using computers, email, and office software Ability to multitask and stay organized in a fast-paced environment Preferred (Not Required) Experience with CRM systems Familiarity with signage, graphics, or vehicle wrap industries About Company Aftershock is a creative design shop specializing in high-impact vehicle wraps that turn any car, truck, trailer, or fleet into a rolling billboard. From concept to install, we handle every step in-house, bringing bold branding, sharp graphics, and professional-grade vinyl application to businesses that want to stand out on the road. Whether it's a full wrap or custom accents, we make sure your message moves.

The M&R Administrative Assistant supports plant-wide maintenance operations by managing documentation, processing work orders in SAP, and coordinating departmental training. This role interacts with both management and hourly maintenance staff and ensures accurate recordkeeping and communication. It is a critical support role that contributes to the smooth operation of the maintenance department. Responsibilities Include: Organize maintenance records for processing and filing. Heavily uses SAP to process completed maintenance work orders and asks clarification questions as needed. Scan and file paper records for long term retention and reference. Track maintenance time confirmation for the maintenance hourly employees. Create maintenance call out sign-up sheets and publishes the weekly maintenance call out sheets for the plant. Creates new MRO maintenance parts items for global SAP records, local stock room and reordering capabilities. Assist to maintain the Master Label Data list for MRO items used in the local stock room for product labelling. Create training documents and tracking to ensure the maintenance department is current on training requirements. Create daily night notes of completed maintenance work activities and email to distribution lists within the plant. Tracks individual maintenance employee's timesheet to ensure time confirmation completeness. Makes copies of daily forms for plant wide use. Completes monthly near miss observations. Uses Microsoft Office suite to organize data and email notices. May participate in work permit reviews with the safety team. Perform routine office management activities. Communicate effectively, orally and in writing Work effectively in a team environment. Work in time sensitive environment and on multiple tasks. Coordinate maintenance meals and snacks during special occasions. Organizes department food areas and order supplies. Orders office supplies for the department. Mostly office work but may be times that this role will go into the plant environment. Qualifications: High school diploma or equivalent. General understanding of maintenance work settings. Excellent organizational and time management skills. Strong communication and interpersonal abilities. Strong computer skills in Microsoft Suite. SAP knowledge is preferred. Ability to read and interpret documents typed and handwritten. Maintain accurate records of maintenance records. Communicate with other Maintenance team members, both management and hourly. We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability. Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more Salary Ranges: $42400- $53000

The M&R Administrative Assistant supports plant-wide maintenance operations by managing documentation, processing work orders in SAP, and coordinating departmental training. This role interacts with both management and hourly maintenance staff and ensures accurate recordkeeping and communication. It is a critical support role that contributes to the smooth operation of the maintenance department. Responsibilities Include: Organize maintenance records for processing and filing. Heavily uses SAP to process completed maintenance work orders and asks clarification questions as needed. Scan and file paper records for long term retention and reference. Track maintenance time confirmation for the maintenance hourly employees. Create maintenance call out sign-up sheets and publishes the weekly maintenance call out sheets for the plant. Creates new MRO maintenance parts items for global SAP records, local stock room and reordering capabilities. Assist to maintain the Master Label Data list for MRO items used in the local stock room for product labelling. Create training documents and tracking to ensure the maintenance department is current on training requirements. Create daily night notes of completed maintenance work activities and email to distribution lists within the plant. Tracks individual maintenance employee's timesheet to ensure time confirmation completeness. Makes copies of daily forms for plant wide use. Completes monthly near miss observations. Uses Microsoft Office suite to organize data and email notices. May participate in work permit reviews with the safety team. Perform routine office management activities. Communicate effectively, orally and in writing Work effectively in a team environment. Work in time sensitive environment and on multiple tasks. Coordinate maintenance meals and snacks during special occasions. Organizes department food areas and order supplies. Orders office supplies for the department. Mostly office work but may be times that this role will go into the plant environment. Qualifications: High school diploma or equivalent. General understanding of maintenance work settings. Excellent organizational and time management skills. Strong communication and interpersonal abilities. Strong computer skills in Microsoft Suite. SAP knowledge is preferred. Ability to read and interpret documents typed and handwritten. Maintain accurate records of maintenance records. Communicate with other Maintenance team members, both management and hourly. We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability. Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more Salary Ranges: $42400- $53000

For more information. Visit: ************************* com/wp-content/uploads/2025/06/Trust-Administration-Associate. pdf

can be found here. This is a 9-month position with an anticipated start date of August 2026 at Stevenson; Washington's position is available ASAP. Salary/Benefits The compensation begins at $16.72/hour depending on years of applicable experience. Benefits information can be found here. This position is part of the Office and Technical Employee employee group. Additional Notes We are excited about your interest in our district! District 87 is home to one high school, one junior high, six elementary schools, and one early childhood school. We also have the Bloomington Career Academy which provides career exploration opportunities to high school students at Bloomington High School and surrounding school districts. Athletic/activity coaching opportunities are listed here. Link to District/Third Party Online Application Web Page **************************************************************************************************** School District ****************** ILearn Link ILearn Report Card Link District Report Card Job Posting Date 1/14/2026 Start Date 8/3/2026

Administrative Assistant I (9 months) JobID: 2634 Office & Technical Employees/Administrative Assistant Date Available: ASAP Additional Information: Show/Hide We are excited about your interest in our district! District 87 is home to one high school, one junior high, six elementary schools, and one early childhood school. We also have the Bloomington Career Academy which provides career exploration opportunities to high school students at Bloomington High School and surrounding school districts. Please review the attached job description, non-union compensation rates and Office and Technical Employees handbook in the bottom right-hand corner. * The minimum starting compensation for this position will be $16.72/hour and compensation will be commensurate with prior District 87 and full-time external experience as outlined in the OTE compensation matrix. * Employment beginning after the normal employment start date will be prorated based on the number of days worked. * More detailed information about benefits and costs associated with benefits can be found here. This position will be classified as part of the OTE employee group.

The Administrative Assistant performs clerical, reception, and support functions for the professional staff of the emergency department (75%) and pastoral care department (25%). This position helps to ensure overall coordination of schedules for emergency department director, manager, and medical director(s) and to a lesser extent pastoral care staff and additional emergency room staff. This position is responsible for department communication responsibilities as directed by department leadership. Qualifications Certifications: , Education: , Work Experience: Administrative assistant Responsibilities Schedules meetings and arranges appointments for department. Prepares and/or provide necessary documents for use in meetings. Attend meetings as requested to take minutes. Manages appointments on leaders' calendars, prepares correspondence as directed. Assists in resolution of technology and environment issues for Emergency Department and Pastoral Care department including entering work requests for a variety of needs. Ensures that work/comp claim forms are completed properly by the Emergency Department Physicians. Enters data into scheduling software programs for ED nursing and tech staff, checking for accuracy. Arranges details (food, location, invitations) for department events as directed by leadership. Assists leadership in providing structure for any office intern to learn supporting roles in a hospital setting Manages travel plans and forms for corporate travel as directed by leadership. Manages record keeping, reminders, and reporting for ED Physicians of continuing medical education hours and non-stipend work hours. Assists in onboarding new department employees in the hospital systems as directed by leadership. Welcomes local clergy and other visitors to pastoral care office. Answers the general pastoral care phone line and appropriately relays messages to pastoral care staff. Manages local clergy database ensuring badge requests, computer network sign on requests are fulfilled. Provides customer service to area clergy. Performs other duties as assigned including but not limited to maintaining the professional appearance of the Emergency Department and Pastoral Care Department. About Us Find it here. Discover the job, the career, the purpose you were meant for. The supportive and inclusive team where you can thrive. The place where growth meets balance - and opportunities meet flexibility. Find it all at Carle Health. Based in Urbana, IL, Carle Health is a healthcare system with nearly 16,600 team members in its eight hospitals, physician groups and a variety of healthcare businesses. Carle BroMenn Medical Center, Carle Foundation Hospital, Carle Health Methodist Hospital, Carle Health Proctor Hospital, Carle Health Pekin Hospital, and Carle Hoopeston Regional Health Center hold Magnet designations, the nation's highest honor for nursing care. The system includes Methodist College and Carle Illinois College of Medicine, the world's first engineering-based medical school, and Health Alliance. We offer opportunities in several communities throughout central Illinois with potential for growth and life-long careers at Carle Health. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information: *************************. Compensation and Benefits The compensation range for this position is $18.26per hour - $29.58per hour. This represents a good faith minimum and maximum range for the role at the time of posting by Carle Health. The actual compensation offered a candidate will be dependent on a variety of factors including, but not limited to, the candidate's experience, qualifications, location, training, licenses, shifts worked and compensation model. Carle Health offers a comprehensive benefits package for team members and providers. To learn more visit careers.carlehealth.org/benefits.

Administrative Assistant I (9 months) JobID: 2592 Office & Technical Employees/Administrative Assistant Date Available: August 2026 Additional Information: Show/Hide We are excited about your interest in our district! District 87 is home to one high school, one junior high, six elementary schools, and one early childhood school. We also have the Bloomington Career Academy which provides career exploration opportunities to high school students at Bloomington High School and surrounding school districts. Please review the attached job description, non-union compensation rates and Office and Technical Employees handbook in the bottom right-hand corner. * The minimum starting compensation for this position will be $16.72/hour and compensation will be commensurate with prior District 87 and full-time external experience as outlined in the OTE compensation matrix. Compensation and benefits are subject to change prior to August 2026; updated information will be provided as it becomes available. * Employment beginning after the normal employment start date will be prorated based on the number of days worked. * More detailed information about benefits and costs associated with benefits can be found here. This position will be classified as part of the OTE employee group.